Agenda 06/14/2016 Item #16C 3 6/14/2016 16.C.3.
EXECUTIVE SUMMARY
Recommendation to approve a $268,600 work order to Quality Enterprises USA, Inc., under
Request for Quotation 14-6213-61,for the SRO Wellfield Improvements,Project Number 70030.
OBJECTIVE: To maintain a reliable raw water supply for the reverse osmosis treatment system at the
South County Regional Water Treatment Plant (SCRWTP), which serves customers throughout the
Collier County water service area.
CONSIDERATIONS: The proposed scope of work under Project Number 70030, "South Reverse
Osmosis (SRO) Wellfield Rehabilitation," is consistent with the Capital Improvement Program (CIP)
contained in the 2014 Water, Wastewater, Irrigation Quality Water, and Bulk Potable Water Master
Plan/CIP Plan approved by the Board of County Commissioners (Board) on November 10, 2015, as
Agenda Item 9C, as Appendix III of the 2015 AUIRICIE. Funding for Project Number 70030 is available
in,and is consistent with,the FY2016 CIP Budget.
The SCRWTP reverse osmosis system is supplied with raw water from a flowing artesian brackish water
wellfield with withdrawal from the Hawthorn aquifer system. The wellfield was constructed in 2004 and
expanded in 2009. The current wellhead piping configuration does not allow individual wellheads to be
isolated from artesian flow for maintenance or repair. Artesian flow occurs when the natural pressure of
the aquifer causes the flow of groundwater to a level at or above land surface. Presently, artesian flow
from the SRO wells is suppressed with a density(salt)plug to allow staff to conduct any type of work that
includes maintenance and disassembly of the wellhead piping. This project includes the installation of
stainless steel isolation valves at 20 well sites to allow staff to work on the wells without suppressing
artesian flow. These changes will improve the functionality of the wellhead piping, and facilitate
maintenance of the wells. SRO well density plugging, performed by a contractor, costs approximately
$96,000 annually for all 20 wells in the SRO well field; this expense will be eliminated by this project.
The savings of$96,000 per year will result in a payback period of approximately three years.
Request for Quotation 14-6213-61, "SRO Wellfield Improvements," was posted on April 4, 2016, and
distributed to the six vendors under the Fixed-Term Underground Utilities Contract 14-6213, via the
county's electronic quote process. Four vendors submitted quotations (summarized below) by the April
18,2016,deadline.
VENDOR Quote
Quality Enterprises,USA,Inc. $268,600
Mitchell&Stark Construction Company $292,300
Haskins,Inc. $359,000
Douglas N Higgins,Inc. $591,992
Staff and Schlumberger Water Services, the project's design professional, determined the lowest
quote is fair and reasonable, and recommend awarding the work order to Quality Enterprises
USA, Inc. The quote is approximately 31 percent below the engineer's cost estimate of
$390,000. The cost estimate was based on similar work performed on two wells, but the
economy of scale may have resulted in the lower cost. The Procurement Services Division
concluded that the quote was competitive and representative of market conditions. The quote
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6/14/2016 16.C.3.
tabulation, analysis graph, engineer's letter of recommendation, and work order are attached
(Attachments 1, 2, 3, and 4, respectively).
There may be unforeseen conditions associated with the project. Accordingly, the solicitation
incorporated an allowance of$28,000 that included, but was not limited to, unanticipated piping
repairs or equipment replacement which may be encountered during construction. The price for
any additional work that would utilize this allowance shall be negotiated prior to commencement
in accordance with the county's Procurement Ordinance and the terms of the agreement.
FISCAL IMPACT: Funding is available in, and is consistent with, the FY2016 Capital Budget
approved by the Board on September 24, 2015. The source of funding is the Water User Fee
Fund (412). The project is expected to be completed by January 2017. T he estimated operating
budget impact is reflected in the table below. The operating budget impacted funding source
will be user fees.
Elements FY 2016 FY 2017 FY 2018 - FY2026
Capital Outlay $268,600 $0 $0
Operating Cost Change * $0 $96,000/yr Savings $96,000/yr Savings
*This reflects the approximate cost savings in the annual operating budget for each fiscal year
over the life of the asset.
LEGAL CONSIDERATIONS: This item is approved as to form and legality, and requires
majority vote for Board approval.—SRT
GROWTH MANAGEMENT IMPACT: This project meets current Growth Management Plan
standards to ensure the adequacy and availability of viable public facilities.
RECOMMENDATION: That the Board of County Commissioners, Ex-officio the Governing
Board of the Collier County Water-Sewer District, approves a $268,600 work order to Quality
Enterprises USA, Inc., under Request For Quotation 14-6213-61; and, authorizes the Chair to
sign and execute the work order after final review by the County Attorney's Office.
Prepared By: Alicia Abbott, E.I., Project Manager, Public Utilities Planning and Project
Management Division
Attachments:
Attachment 1- Quote tabulation
Attachment 2-PPMD Quote Analysis Graph
Attachment 3-Recommendation Letter
Attachment 4-Work Order
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6/14/2016 16.C.3.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.C.16.C.3.
Item Summary: Recommendation to approve a $268,600 work order to Quality
Enterprises USA, Inc., under Request for Quotation 14-6213-61,for the SRO Wellfield
Improvements, Project Number 70030.
Meeting Date: 6/14/2016
Prepared By
Name: AbbottAlicia
Title: Project Manager,Public Utilities Engineering
5/6/2016 9:54:41 AM
Submitted by
Title: Project Manager,Public Utilities Engineering
Name: AbbottAlicia
5/6/2016 9:54:43 AM
Approved By
Name: HapkeMargie
Title:Recycling Coordinator, Solid&Hazardous Waste Management
Date: 5/6/2016 10:38:57 AM
Name: Pam Libby
Title:Manager-Distribution,Water
Date: 5/6/2016 10:40:30 AM
Name: Oscar Martinez
Title:Project Manager,Principal,Public Utilities Engineering
Date: 5/6/2016 1:45:17 PM
Name: MarkiewiczJoanne
Title: Division Director-Procurement Services,Procurement Services
Date: 5/6/2016 2:44:38 PM
Packet Page-763-
6/14/2016 16.C.3.
Name: Steve Messner
Title: Division Director-Water,Water
Date: 5/9/2016 11:08:21 AM
Name: HallSwainson
Title: Procurement Specialist,Procurement Services
Date: 5/10/2016 9:50:25 AM
Name: ChmelikTom
Title: Division Director-Public Utilities Eng,Public Utilities Engineering
Date: 5/11/2016 3:28:52 PM
Name: Joseph Bellone
Title:Division Director-Operations Support,Utilities Finance Operations
Date: 5/11/2016 4:31:20 PM
Name: JohnsonScott
Title: Manager-Procurement,Procurement Services
Date: 5/17/2016 3:09:28 PM
Name: TeachScott
Title:Deputy County Attorney, County Attorney
Date: 5/24/2016 2:04:56 PM
Name: YilmazGeorge
Title: Department Head-Public Utilities,Public Utilities Department
Date: 5/24/2016 8:54:59 PM
Name: KlatzkowJeff
Title: County Attorney,
Date: 5/25/2016 12:37:23 PM
Name: UsherSusan
Title: Management/Budget Analyst, Senior,Office of Management&Budget
Date: 6/6/2016 11:54:26 AM
Name: CasalanguidaNick
Title: Deputy County Manager,County Managers Office
Date: 6/6/2016 12:22:30 PM
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6/14/2016 16.C.3.
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Schlumberger Water Services USA Inc. Schlumberger
1567 Hayley Lane,Suite 202
Fort Myers,FL 33907
Phone 1 239 481 6494 Water SerVICBS
Fax 1 239 481 6393
May 11, 2016
Ms.Alicia Abbott
Senior Project Manager
Public Utilities Planning &Project Management
3339 Tamiami Trail East, Suite 303
Naples, FL 34112
Re: RFQ 14-6213-61 SRO Wellfield Improvements—Letter of Recommendation for Award
Dear Ms. Abbott:
The bids due on April 18, 2016 for the above referenced project were reviewed by Schlumberger Water
Services USA Inc. (SWS). Each of the four responsive bidders appears to be qualified and properly
equipped to complete the wellfield improvements project.
The low bid of$268,600 (including owner's allowance of$28,000)was received from Quality Enterprises
USA, Inc. The bid tabulation provided by Quality Enterprises was reviewed by SWS and found to be
accurate. The next lowest bid was received from Mitchell &Stark Construction Company, Inc. Their bid
total was$292,300 or$23,700 higher than the low bid.
An estimated project cost of$390,000 (including the owner's allowance)was developed based on the cost
to conduct similar work on two wells (#16 and#17)in the south RO wellfield last year. It appears that some
economy of scale helped to reduce the per well cost as the low bidder was approximately 31% below the
estimated project cost. The average of the bids received was roughly 3% lower than the estimated project
cost. The high bid of$591,992 was significantly greater than the estimated project cost and over double
the low bid. The low bid received appears reasonable based on market conditions.
Quality Enterprises is the apparent low bidder for the project. It is recommended that Quality Enterprises
be awarded the project based on their previous experience with the County, their pre-approved contractor
status, and by virtue of the fact they are the low bidder on the project.
Please let us know if you have any questions or comments.
Very truly yours,
61),t
Wm. Scott Manahan, P.E.
Operations Manager
Packet Page -767-
6/14/2016 16.C.3.
WORK ORDER/PURCHASE ORDER
Contract 14-6213/Underground Utility Contracting"
Contract Expiration Date: July 7,2016/
This Work Order is for professional Underground Utility Contracting services for work known as:
Project Name: SRO Wellfield Improvements RFQ 14-6213-61
Project No: 70030.4
The work is specified in the proposal dated April 18, 2016 which is attached hereto and made a part
of this Work Order. In accordance with Terms and Conditions of the Agreement referenced above
and Request for Quotation # 14-6213-61/and Addendum 1, this Work Order/Purchase Order is
assigned to: Quality Enterprises USA, Inc./
Scope of Work: As detailed in the attached proposal and the following:
Task I: Perform all work as described in the request for quote(RFQ 14-6213-61),Addendum
1, and as listed on the attached quote form.
Task II: Allowance.
Schedule of Work: Complete work within 210 days from the date of the Notice to Proceed which is
accompanying this Work Order. The Consultant agrees that any Work Order that extends beyond the
expiration date of Agreement # 14-6213/will survive and remain subject to the terms and conditions
of that Agreement until the completion or termination of this Work Order.
Compensation: In accordance with the Agreement referenced above, the County will compensate the
Firm in accordance with following metho4(s): ®Negofiated Lump Sum (NLS) ❑Lump Sum Plus
Reimbursable Costs (LS+RC) Time &Material (T&M) (established hourly rate— Schedule A) ❑
Cost Plus Fixed Fee (CPFF), (define which method will be used for which tasks) as provided in the
attached proposal.
Task I $ 240,600.00 NLS"
Task II $ 28,000.00 T&MJ
TOTAL FEE $ 268,600.00 NLS &T&M
PREPARED BY: � ., t 4i. tilo`, _ t\
Alicia Abbott, Project Manager Date
Planni &Project Management Department
APPROVED BY: •- .• Q//‘,
Oscar Martinez,P.E.,P . •'pal Project Manager Date
Planning&Project Management Departmentfriii
Page 1 of 3
Packet Page -768-
6/14/2016 16.C.3.
APPROVED BY: 67a.,vei
.j 5_ l all 6
P. ibby,Water t ►ution Manager Date
APPROVED BY: \.,._ q /
Steve M�essnerAater Director Da -
BY: 5 l t G,
APPROVED
Tom C :1°,7L
l , P. ., Direc' or Date
Pl. -1 s g roje�ct Management Department
APP
ROVED BY: _ ..,_!! '�� c/.3//4,
Jo-/:e1'?Te, ti ' -s Operations Support Director Date
APPROVED BY: 1I ' 4. ‘1,3,1/6
y
S, ain n Hal ,Procurement Strategist to
APPROVED BY: C-...::::::------1,,....2 (:T"...__ _____4 ' -I r /ft,
George Yilmaz, Public Utilities Administrator sate
By the signature below, the Firm (including employees, officers and/or agents) certifies, and hereby
discloses,that, to the best of their knowledge and belief, all relevant facts concerning past, present, or
currently planned interest or activity (financial, contractual, organizational, or otherwise) which
relates to the proposed work; and bear on whether the Firm has a potential conflict have been fully
disclosed.
Additionally, the Firm agrees to notify the Procurement Director, in writing within 48 hours of
learning of any actual or potential conflict of interest that arises during the Work Order and/or project
duration.
ACCEPTED BY: Q < 'j y .ri es USA, Inc.
//4
Na' r;Title .f Authorized Officer Date
How:rd J. Murrell, President
'''''')
(JC:\
(Remainder of page intentionally left blank)
0 Page 2 of 3
Packet Page -769-
6/14/2016 16.C.3.
IN WITNESS WHEREOF,the parties hereto,have each,respectively,by an authorized person or
agent, have executed this Work Order on the date and year first written below.
ATTEST: BOARD OF COUNTY COMMISSIONERS
Dwight E. Brock, Clerk of Courts COLLIER COUNTY, FLORIDA
By: By:
Donna Fiala, Chairman
Dated:
(SEAL)
Name of Firm: Quality Enterprises USA, Inc.
JCkBy:
Y
First Witness •1 ,. Ire
H. . J 4 a "
Marcie Cohen TType/print signature and titleT
TType/print witness nameT
Second Witness
Larry Benjamin
TType/print witness nameT
•1.jt ved as to Form and Legality:
I AIN" 4C- 1
County Attorney
SC a IF /2 1Z4c- L1
Print Name
Page 3 of 3
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6/14/2016 16.C.3.
Co'.L"
ger County
Administrative Services Department
Procurement Services Division
REQUEST FOR QUOTATIONS FOR MULTIPLE PROJECTS UNDER CONTRACT
#14-6213 "Annual Contract for Underground Utilities &General Contractors"
Date: April 4, 2016
From: Swainson Hall,Procurement.Strategist
239-252-8935,Telephone Number
239-252-6597, Fax Number
swainsonhali(7a,collieroov.net
To: Potential Quoters
Subject: RFQ 14-6213-61 SRO Wellfield Improvements
As provided in the referenced contract, the Collier County Procurement Services Division is !�
soliciting quotes for the referenced project.
RFQ Due Date: Monday,April 18,2016 at 3:00 PM f
Q&A Deadline: Thursday,April 14, 2016 at 5:00 PM
Non-Mandatory
Thursday,April 7, 2016 at 1:30 PM
Pre-Quote Meeting SCRWTP- 3851 City Gate Drive, Naples, FL 34117
Number of Days to Final Completion: 180 days to substantial+30 days final=210 days total
Scope Provided Yes (included on the plans)
Plans and Specs: Yes
Liquidated Damages: $412.00
Payment& Performance Bonds If over$200,000.00
Your quotation response for this project is due no later than the dateand time specified above.We
will not accept any quotation responses later than the noted time and date: If your firm is unable to
respond electronically, your quotation must be received in the office of the Purchasing Department at
the above referenced address no later than the time and date specified. We look forward to your
participation in this request for information/quotation process.
Quality Enterprises USA, Inc.
Firm's Complete Legal Name
239-435-7200 239-435-7202
Telep 11/i l.: /Fax Number
Signat e
President
Title
Howard J. Murrell 4/18/16
Print Name Date
C: Alicia Abbott/Project Manager
RFQ 14-6213-61 Packet Page -772-
6/14/2016 16.C.3.
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