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PARAB Agenda 08/27/1997 PARK AND RECREATION ADVISORY BOARD AGENDA August 27, 1997 Cocohatchee River Park Vanderbilt Drive Florida The Parks and Recreation Advisory Board meeting will be held Wednesday, August 27, 1997, 2:00 p.m. at Cocohatchee River Park,Vanderbilt Drive,Naples, Florida. I. CALL TO ORDER: II. PLEDGE OF ALLEGIANCE TO THE FLAG: III. INVOCATION: IV. APPROVAL OF MINUTES, July 30, 1997 Meeting A 1 -7 V. NEW BUSINESS/PRESENTATIONS 1. Attitude award Presentation-Joel Saez&Howard McFee VI. REQUESTS FOR DISCUSSION- SPECIFIC UPDATE ITEM 1. Grant Applications- South Naples Community Park B 8 2. Sugden Park Policy C 9-13 3. City/County Agreement Re: County Funding Future Projects-Mr. Blackford VI. REPORTS/UPDATES: 1. Monthly Report(July) D14-21 2. Parks Brochure Update 3. Leisure Line Update 4. Skate Park Update 5. Copeland Playground Update 6. Adopt-A-Park Report E22 7. Parab Meeting Schedule E23 8. Meeting Adjourn 1 PARAB PARKS & RECREATION ADVISORY BOARD PND REcitk, Q� Q 00LN •1 )o +• Ot WEDNESDAY, August 27, 1997 Aar GocoIaatchee River Park 2:00 P.M. Vanderbi t Drive, Naples, Florida ilr 1008.27 ,. —Fj\! _ - - - -, —�• - -� � v • `S 1 • F. , , � '� i� • I \ire . . • • • • • • • • • • • 13 1/4 \ - • a t-A--:.L-_.a-•I t_r "i • • R i , . 1 t.i - -aa fa-: _" •- =_il I 0 ---- i Z � • • • • • om . _ ? L. l• — r ---.71•-- , ®/ 11 • • 'a.�. .gyp\i_t N 0 I ;'• •'fit- • C i+ I • • '�J i°•• - • • • • .� I I tF b ,;'',•,' 1 'g , • 11,,t,•7•,,:::;44-_-...e,: ; • E• g +_ /\ • •• € .%U' aaiI 11 i ,*'..**' • • `j a• • • • • •: rn \ ix2> f� tr. ,F ` :-,•-= iF` >1 ice' \ I : �Nr . 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A. DEFINITIONS: 1. Special Event—Any event held on Sugden regional park property, which is open to the general public. (Examples: festival,parade,athletic event,fishing tournament) 2. Special Event Application—The application is approved after all requirements are met by the requesting organization. The application will cover the sponsoring organization and their selected vendors. The event organizer must furnish a list of their vendors to the Parks and Recreation Director prior to the event date. B. POLICY: The Parks and Recreation Director or designee shall administer the provisions of this policy, including the collection of fees, preparation of application forms, issuance of licenses and revocation of licenses, promulgation of rules and regulations to implement the provisions of this policy, and all other items relative thereto. Users of park facilities are conditional licenses. Any person or group violating any of the provisions of this policy shall be subject to summary expulsion from the area. Further, they shall be subject to any penalty prescribed by general or local law which is applicable to the conduct or activity which resulted in the expulsion. C. RESERVATION POLICY: The Parks and Recreation Director administers this policy. County programs and operations have scheduling priority for Sugden Park. 1. Any community-wide special event must be presented to the Parks and Recreation Advisory Board and the Board of County Commissioners for approval. D. RESERVATION PROCEDURES: Note: All special requests, logistics, reservations, and anv other event related issues are to be coordinated through the Parks and Recreation Department 1. Use of the facility are scheduled on a "first come , first served basis". Organizations must submit a written request to the Director of Parks and Recreation Department to tentatively reserve the necessary facilities for the event before submitting an application. This will allow the Department to inform the requesting organization of the facility's availability prior to beginning the application process. 1 (C) 9 DRAFT 2. Reservations will be approved by the Parks and Recreation Department on a case by case basis based on the following criteria: a. The proposed activity must provide educational or recreational value and use is not anticipated to incite violence, crime or disorderly conduct and does not violate any general or local law. b. The proposed activity will not cause unusual or burdensome expense or police operation by the County or by any community in which it is located. c. The facility has not been reserved on the same day and/or hour requested. d. All other applicable County and State permits have been obtained and submitted to the Parks and Recreation Department. e. Special event costs(see F) a. The Parks and Recreation Department must be a co-sponsor of the event for any group to charge an admission fee. b. The Parks and Recreation Department will provide a copy of an approved application to the event organizer to confirm final approval of the event. c. No revisions or adjustments to final approved application may be made without prior written notification to and written approval from the Parks and Recreation Director. d. The organization will include evidence that the organization has acquired or will acquire, all applicable permits state,county,health department,etc.to conduct the event. 3. Organizations planning to hold a special event at Sugden Park must submit an application and facility reservation deposit to the Director of Parks and Recreation no later than(60)calendar days prior to the event date. a. Upon reviewing the application, the director may schedule a special events committee meeting with the event organizer approximately (30) calendar days prior the event date. All requested services, permits, rental fees and service charges will be discussed at the meeting. Note: It is the event organizer's responsibility to attend the meeting properly prepared to discuss the event in detail and provide all required documentation and information pertaining to the event b. The Director may approve or deny the application at this time. c. Event Logistics: The event organizer must provide the Director with detailed event information and copies of required documents no later than(30)calendar days prior to the event or at the special event meeting,whichever comes first. The information and documentation may include,but are not limited to the following: 1. Event Map/layout (maps/layouts available upon request.) 2 (c) 1O 4 DRAFT 2. Event Agenda: (shows times,etc.) 3. Vendor List: (names,addresses,phone#'s)of all food vendors,sponsors,non-profit groups,merchandise vendors,and any other group operating at the event. 4. Supplier List: (names, addresses, phone #'s) of all rental companies and sub contractors hired to provide logistical services for the event. 5. Logistical schedule of event: (deliveries,set-up,clean-up). 6. Fire retardant certificate for each tent set up at the event. Note: Upon reviewing the event logistics the County reserves the right to approve, revise,or deny and element of an organization's proposed event. This allows the county to have the utmost quality control standards to ensure the success and safety of each event d. Parking Plan: The event organizer must provide to the director a detailed parking plan for all areas scheduled to be utilized and the parking attendants scheduled to monitor the defined parking areas no later than(30)calendar days prior to event date. Note: It is the responsibility of the event organizer to properly notify the general public of closed roads and designated parking areas. E. DEPOSIT POLICY: A security deposit is required at the time of reservation($200). The deposit will be returned provided the facilities are left in an acceptable condition as determined by the Director or designee. The security deposit may be waived for individuals or groups that repeatedly use the facility or outside areas in a responsible way on a regular basis. No deposits are required from government entities or groups that have been appointed by the Collier County Board of Commissioners. Deposits will be returned due to cancellations only if cancellations are made three days prior (72 hours)before the scheduled event. Any cancellations made less than 72 hours prior to the usage date will result in forfeiture of the deposit. F. SPECIAL EVENT COSTS: 1. Special event costs: The following costs listed below have been provided to assist organizations in calculating the County fees that may be assessed for an event: a. Base rental $1200 per day commercial b. Base rental $800 per day not for profit c. If an admission fee is used the daily base rental or 30% of admissions whichever greater will be used. d. Rental during non business hours $20 ADDITIONAL PER HOUR e. Parks and Recreation staff $15 per staff member 3 (C) 11 DAFT f. Security staff $20 per hour determined by department g. Special requests for clean up Per hour fee determined by department G. PAYMENT OF FEES: Event organizer must pay all fees to the Parks and Recreation Department no later than(5) calendar days prior to the event date. All facility rental fees, deposits and maintenance fees are to be paid at the Administrative offices. Organizations assessed fees during or after the event will be invoiced by the Parks and Recreation department on an individual event basis. All fees must be paid to the Parks and Recreation Department no later than(30)calendar days after invoice. H. DAMAGE/CLEAN UP STATEMENT: (Charged on individual event basis) Any organization which holds a special event on County property will be responsible for any area, park or facility that is utilized during the event. All organizations must provide a clean-up committee for each event. Note: An organization that holds an event on County property that causes damage to that property or associated properties will be invoiced by the Parks and Recreation Department. All damages must be paid to the Parks and Recreation Department office no later than(30)calendar days after invoice date I. INSURANCE AND INDEMNIFICATION POLICY: Indemnification as approved by the County Attorney shall be included in the Rental and Agreement Form. The following provisions for Category I and II Groups (see Fee Policy for categories) shall apply for all events with groups of thirty(30)or more with the exception of regular business meetings: 1. Category I groups shall have at least $300,000 insurance coverage per occurrence combined single limits for bodily injury and property damage liability, including premises and operations. Board of Collier County Commissioners shall be named as additional insured. If the user is subject to Florida Worker's Compensation Law, coverage shall be provided as required by law. The coverage shall be statutory limits in compliance with applicable state and federal laws. The policy must include Employers Liability with a minimum limit of$100,000 for each accident. 2. Category II shall have comprehensive general liability coverage with minimum limits of$300,000 per occurrence, combined single limits for bodily injury liability and property damage liability, including premises and operations. As determined by County Parks and Recreation Management Director, in the event of above average exposure$500,000 liability coverage shall be required and in the event of unusually high exposure $1,000,000 insurance against liability shall be required. Board of Collier County Commissioners shall be named as additional insured. If the user is subject to Florida Worker's Compensation Law, coverage shall be provided as required by law. The coverage shall be for statutory limits in compliance with applicable state and federal laws. The policy must include Employer's Liability with a minimum limit of$100,000 for each accident. Each applicant must sign the Rental Permit and Agreement Form which includes an indemnification agreement. Certificates of Insurance meeting the required insurance provisions shall be presented to the Parks and Recreation Department at least one (1) week prior to the date of scheduled use. Certificates shall state that the coverage is specific to the subject event. J. RESPONSIBILITY STATEMENT An organization planning and executing an event at Sugden Regional Park will abide by the Policies set forth in this Special Event Policy. It will also supply the County with all the information and 4 • (C) 12 DRAFT document necessary to assure all parties involved with the event will maintain the high standards expected by the County. Note: Failure to abide by the policies stated in this policy may affect future Special event requests submitted by the organization. K. SPECIAL EVENT CHECK LIST ALL ORGANIZATIONS WILL NO LATER THAN Submit application and facility deposit 60 calendar days prior to event date Attend County special event meeting 30 calendar days prior to event date Copy of all advertisements 30 calendar days prior to event date Provide event logistics&permits 30 calendar days prior to event date Copy of all insurance certificates 15 calendar days prior to event date Pay all permit and rental fees 5 calendar days prior to event date Pay of additional fees and damages 30 calendar days after event date 5 (C) 13 NM COLLIER COUNTY PARKS AND RECREATION DEPARTMENT MONTHLY REPORT JULY 1997 ?. :i $%ilt 3r 3 xe 1 gtmi 3 aY0 • RECREATION SECTION CURRENT YEAR PRIOR YEAR MTH YTD MTH YTD Facility Users 321,743 3,304,902 263,545 3,205,579 User Hours 201,337 1,319,715 171,839 1,282,328 Games 17 1,686 50 3,154 Special Events 350 45,929 147 31,880 Car Count 119,987 1,233,830 99,556 1,195,761 Revenue 78,945 1,143,570 69,276 1,039,901 Revenue-vend 5,513 42,598 4,202 30,641 NEIGHBORHOOD/SCHOOL PARKS Users 19,602 196,020 32,800 328,000 REGIONAL PARKS d 1 CURRENT YEAR PRIOR YEAR MTH YTD MTH YTD Car Count 46,374 523,927 42,666 503,089 Beach Users 111,294 1,252,887 102,395 1,205,243 Park Sites Visited 1,094 12,981 1,306 10,303 Personal Contacts 4,470 88,079 9,514 93,777 Interpretive Projects 8 150 13 55 Launch Car Count 33,583 333,510 22,487 287,917 Launch Users 80,598 798,640 53,968 691,235 Revenues Concess 14,991 114,656 6,870 86,023 Permits 0 1,250 140 2,462 Launch fees 3,156 38,561 2,803 25,941 Parking 31,098 390,381 31,081 383,680 (D) 14 AMOY 0 01f-1m co V Cs M CO CO CO CO ©. O (O M O CO N O CD pp N O O '," L O N C Cf) O N CO O VI M C7 N V .- L s- O ,h N CO N V' CL .,4W '.�'. O O N CO I CO CO O 2 00 (�D N N CO Cvo) O O O •.. M CO CO V N VO` N a 1. X,'- r Mc\I to O OC 0 N O N v CN W ��° N > . LSI-,77.: Q O.H , , 0 0 CD CD M o 0 CD 0 CD 0 0 p Z d: g ' wto ,' y cc 14 0 v 4) 200 co CO 1--- CMD CO LU to Lr) D a Ono O N N CO 0 CO CO Z w O ce ti 0 " Q J '[y� •,-., M N N (N O CO I,- CD ""' O M Ni CO N r V co I- a) W I r a N M CO 0 N O O M CO CP (> Z N — co N 0 6 wi M ce 2 o • Z 1' N 7 V N N ,� V (O CDm aai co O E� v CO_ V r V O (r M 0 N ON N d CD V ..J N M to co s_ N C N -4- CO Y w D Et N -) w Q Z v a >- O- r o 1 ~ ., OM r �r- .- co 0 co O o h co -.,.,1 N Z W M (f) M V Cn --- CO I� CO (f) WS- ,,O d' Ce N co co N O LO CO CO (N (0 5-- .', co CO ( co M to m CO v o CO rn a 4 N C) V V N V N O) C3) V W ' J . o v o o v LU co O CV N m O LI) 00 M '‘t N :• ✓ m co i t` "1r U ' O CO N W C70 CA I8 V a0 "��C..t,,,," O - (f) N V 6 4) O al � c C C •,, m 7 r iM O N Cn N N:', N L O CO sw a Y C[ Y Q g E M 3;3 U CC Q 7 co W CO a M I- g a < Z O a) w aO0 R O F m — 0 O F wO 0 -_F CI) Ci) YZ UU > U Q LU LU 0D Q Iiii 0) QO U 0Lm 0� a. < gz o Zry Z 0 Z LZ O 12 < < ' D W _J a) 0 si0 0 Z 0 0 0 W 0 ›' 0 2 Q Wd7 L 0 0 < coU o Q (D) 15 RECREATION SECTION MONTHLY REPORT ' JULY 1997 I. COLL i OUNTY IV. VETERANS COMMUNITY PARK AQUATIC FACILITY Programs/Classes 352 Programs/Classes 58 Facility Users 16,202 Facility Users 26,989 Instructional Hours 302 Instructional Hours 1,489 User Hours 33,012 User Hours 20,661 Revenue 26,017 Revenue 6,008 Special Events 650 Special Events 0 Vehicle Count 10,617 II. EAST NAPLES VII. VINEYARDS COMMUNITY COMMUNITY PARK PARK Programs/Classes 103 Programs/Classes 301 Facility Users 41,140 Facility Users 22,070 Instructional Hours 1,219 Instructional Hours 1,639 User Hours 22,368 User Hours 32,505 Revenue 3,141 Revenue 7,798 Special Events 0 Special Events 0 Vehicle Count 16,725 Vehicle Count 9,196 III. FRANK MACKLE VIIL GOLDEN GATE FITNESS COMMUNITY PARK CENTER Programs/Classes 104 Programs/Classes 3 Facility Users 11,500 Facility Users 2,846 Instructional Hours 1,157 Instructional Hours 14 User Hours 16,737 User Hours 2,857 Revenue 4,151 Revenue 6,290 Special Events 0 Special Events 0 Vehicle Count 6,000 Vehicle Count GGCP 22,262 IV. IMMOKALEE COMMUNITY IX. IMMOKALEE SPORTS PARK COMPLEX Program/Classes 80 Program/Classes 83 Facility Users 106,887 Facility Users 17,119 Instructional Hours 1,428 Instructional Hours 414 User Hours 12,810 User Hours 18,457 Revenue 1,508 Revenue 5,702 Special Events 0 Special Events 0 Vehicle Count 44,203 Vehicle Count 7,902 Counters not working correctly • V. GOLDEN GATE COMMUNITY K RACQUET CENTER CENTER Program/Classes 77 Program Classes 66 Facility Users 14,260 Facility Users 1,618 Instructional Hours 1,861 Instructional Hours 66 User Hours 36,151 User Hours 2,674 Revenue 5,872 Revenue 5,849 Special Events 350 Special Events 0 Vehicle Count 4,650 Vehicle Count 0 (D) 16 RACQUET CENTER REVENUE REPORT MONTH MTH YTD MTH YTD MTH YTD MTH YTD 93/94 93/94 94/95 94195 95/96 95/96 96/97 96/97 OCTOBER 6,046 6,046 5,371 5,371 6,173 6,173 12,811 12,811 NOVEMBER 7,948 13,944 8,595 13,966 12,327 18,500 10,434 23,245 DECEMBER 8,140 22,134 6,722 20,688 5,418 23,918 6,989 30,234 JANUARY 9,609 31,743 10,432 31,120 10,001 33,919 9,600 39,834 FEBRUARY 7,438 39,181 8,176 39,296 9,719 43,638 8,851 486,855 MARCH 4,597 43,778 6,121 45,417 5,796 49,434 6,156 54,841 APRIL 4,605 48,383 5,016 50,433 6,587 56,021 6,287 61,128 MAY 2,936 51,319 4,328 54,761 3,817 59,838 4,149 65,277 JUNE 3,652 54,971 3,918 58,679 2,158 61,996 3,081 68,358 JULY 3,206 58,177 3,321 62,000 3,990 65,986 5,849 74,207 AUGUST 2,435 60,612 2,945 64,945 4,546 70,532 SEPTEMBER 3,098 63,710 4,182 69,127 6,830 77,362 Page 1 (D) 17 I . _ _ To: Marla Ramsey i.,i'ector Department of Parks & Recreation From: Mary Ellen Donner, Recreation Supervisor Date: July 1, 1997 Re: Pool & Fitness Revenue Report FY YTD ,,_._„EY_ _ YTD FY YTD • 94/95 94/95 95/96 95/96 96/97 96/97 OCTOBER Pool $4,232. $4,232. $3,262. $3,262. $3,509. $3,509. Fitness n/a n/a n/a n/a $5,567. $5,567. Totals $3,262. $3,262. $9,076. $9,076. NOVEMBER Pool $3,679. $7,911. $2,978. $6,240. $3,122. $6,631. Fitness n/a n/a $4,447. $4,447. $3,912. $9,479. Totals $7,425. $10,687. $7,034. $16,110. DECEMBER Pool $3,139. $11,050. $1,294. $7,534. $3,889. $10,520. Fitness n/a n/a $2,845. $7,292. $4,342. $13,821. Totals $4,139. $14,826. $8,231. $24,341. JANUARY Pool $3,872. $14,922. $2,878. $10,412. $6,291. $16,811. Fitness n/a n/a $7,714. $15,006. $14,867. $28,688. 4 Totals $10,592. $25,418. $21,158. $45,499. FEBRUARY Pool $3,815. $18,737. $4,603. $15,015 $8,254. $25,065. Fitness n/a n/a $4,082. $19,088. $8,191. $36,879. Totals $8,685. $34,103. $16,445. $61,944. MARCH Pool $10,309. $29,046. $6,675. $21,690. $18,771. $43,836. Fitness n/a n/a $3,760. $22,848. $5,396. $42,275. Totals $10,435. $44,538. $24,167. $86,111. APRIL Pool $12,851. $41,897. $11,312. $33,002. $13,784. $57,620. Fitness n/a n/a $5,204. $28,052. $6,978. $49,253. Totals $16,516. $61,054. $20,762. $106,873. MAY Pool $16,846. $58,743. $15,256. $48,258. $26,016. $83,636. Fitness n/a n/a $4,030. $32,082. $6,919. $56,172. Totals $19,286. $80,340. $32,935. $139,808. JUNE Pool $19,396. $78,139. $20,540. $68,798. $35,210. $118,846. Fitness n/a n/a $3,318. $35,400. $8,077. $64,249. Totals $23,858. $104,198. $43,287. $183,095. JULY Pool $12,936. $91,075. $18,424. $87,222. $26,017. $144,863. Fitness n/a n/a $5,181. $40,581. $6,290. $70,539. Totals $23,605. $127,803. $32,307. $215,402. AUGUST Pool $11,664. $102,739. $17,195. $104,416. Fitness n/a n/a $4,833. $45,414. Totals $22,028. $149,830. SEPT Pool $8,704. $111,443. $11,459. $115,875. Fitness n/a n/a $10,078. $55,492. Totals $21,537. $171,367. Should you have any questions, please contact me. (D) 18 • PARK RANGER PROGRAM MONTHLY REPORT JULY 1997 ADMINISTRATION: Routine administrative, evaluations, scheduling, collections. FIELD OPERATIONS: Routine patrol of beaches and parks, enforced Ordinances, as ted park visitors, collection of monies from meters, bank deposits, commissioners packet delivery, restroom maintenance at beaches, trash and debris maintenance on beaches, boardwalks and parking lots. Maintained mounted patrol, vehi etc. Vanderbilt Beach party -set up and clean up. CAR COUNT USERS REVENUE BEACH FACILITIES MONTH YTD MONTH YTD MONTH YTD Barefoot Beach Access 2,764 64,148 6,633 152,884 738 20,287 Barefoot B each Preserve 5,711 89,730 13,706 215,347 6909 108836 Clam Pass Park 13,713 123,513 32,911 294983 3522 47633 Tigertail Beach 7,686 129,426 18,446 310619 13470 179128 Vanderbilt Beach 9,897 89,247 23,752 212188 2277 24034 1 North Gulf shore 4,847 49,397 11,632 118549 214 2234 South Marco 1,756 24,840 4,214 59611 2553 23813 Vanderbilt Beach Rd Meters 1415 15513 i Totals 46,374 570,301 111,294 1,364,181 31,098 421,478 Citation Revenue 220 10680 BOAT LAUNCH FACILITIES METERS Bayview Park 2,530 43418 6072 104200 1290 10718 SR 951 2,125 23691 5100 56551 0 0 Caxambas 2,726 29393 6542 70529 0 0 Lake Trafford 7,108 75490 17059 180718 0 0 Cocohatchee River Park 19,094 195101 45825 467240 2059 15975 Totals 33,583 367093 80598 879238 3349 26693 PARK SITES VISITED PERSONAL CONTACTS INTERPRETIVE PROJECTS MONTH YTD MONTH YTD MONTH YTD 1094 14075 4470 92549 8 158 Page 1 (.19) PARKS MAINTENANCE MONTHLY REPORT JULY 1997 • Field renovation of four soccer fields at Vineyards and one at East Naples complete. • Pro shop renovations at ENCP roller hockey rink complete. • Vineyards Community Center repairs complete. • Repair of Clam Pass wall complete. • BCC approval for Caxambas Coast Guard building obtained. • Installation of communication tower at Vineyards complete. • Concession agreement approval for Tigertail Food and Beverage Concession. • Repairs to canoe launch at Clam Pass complete. • Work Order approval for Tigertail Beach bath house renovation. • Gang related activity in Immokalee area increasing. Vandalism of park sites occurring. (20) ADOPT-A-PARK REPORT The Adopt-A-Park Report is provided by the Parks and Recreation Advisory Board. Each PARAB member visits their adopted parks and gives a detailed report of the parks condition. The purpose of this report is to help Parks and Recreation Department to continually improve in maintaining park facilities. Tim Blackford: a. Veterans Community Park Report on 1/21/98 b. Clam Pass Community Park Billie Cheney: a. Immokalee Community Park Report on 8/27/97 b. Immokalee Recreation/Aquatic ******** a. Golden Gate Community Park Report on 9/24/97 b. Golden Gate Community Center c. Max A. Hasse Jr., Community Park Gil Mueller: a. Frank Mackie Community Park Report on 10/22/97 b. Tigertail Beach c. Collier County Racquet Center Gayle Stan: a. Cocohatchee River Park Report on 11/19/97 b. Lely Barefoot Beach Elaine Wicks: a. Vineyards Community Park Report on 12/17/97 b. Bayview Community Park Joseph Zaks: a. Sugden Regional Park b. East Naples Community Park Completed on 7/30/97 (E) 22 - 1111111111111111111111= PARKS AND RECREATION ADVISORY BOARD MEETING SCHEDULE 1. August 27, 1997, meeting scheduled at Cocohatchee River Park, Vanderbilt Road, Naples, Florida, at 2:00 p.m. 2. September 24, 1997, meeting scheduled at Immokalee Sports Complex, 505 Escambia Street, Immokalee, Florida at 2:00 p.m. 3. October 22, 1997, meeting scheduled at Veterans Community Park, 1900 Immokalee Road, Naples, Florida at 2:00 p.m. 4. *November 19, 1997 meeting scheduled at Golden Gate Community Park (Administration Office) 3300 Santa Barbara Boulevard, Naples, Florida at 2:00 p.m. I NOTE: Meeting dates could be changed due to holidays observed. PARAB members will be notified 2 weeks prior to meeting date in the event of a change. ** MEANS A DATE OR A LOCATION HAS BEEN CHANGED. (E) 23 Memorandum To: Timothy Hancock,Board of County Commissioners,Chairman CC: Tom 011iff,Public Services,Administrator Parks and Recreation Advisory Board Board of County Commissioners From: Maria Ramsey,Parks and Recreation,Director f� Date: August 4, 1997 Re: City of Naples Request for Capital Funds As you know,the Parks and Recreation Advisory Board has been working with the City of Naples to reach an agreement concerning the funding of two projects for fiscal year 1998, beach end improvements and Naples Landing Park. Beach Ends The City of Naples provided PARAB with the requested detailed information concerning beach include ire) walkovers and the improvements to be made at nine beach ends during our July 30, 1997 meeting. Ill .1-014„lira have enclosed a copy of the detailed report for your information. The Parks and Recreation Advisory Board recommends that the County fund the requested $25,000 for beach end improvements in the FY98 budget. Naples Landing The City of Naples has pulled the$220,000 request for fiscal year 1998. The Naples Landing--Phase II master plan has not been approved by the City Council at this time. PARAB has asked Dr. Woodruff that the County have input into future projects when County funds are requested. This input could be accomplished through a joint workshop between park advisory boards when fmalizing the master plan of the project. The City was also concerned that the full FY97 funding request of$160,000 allocated for the Naples Landing--Phase I for rip rap and boat ramp improvements was still available due to the question of a commercial dock. (See the enclosed interlocal agreement signed October 3, 1995.) The City stated that County funds would not be utilized in anyway for the construction of the commercial dock; however, the full $160,000 is still requested due to the unexpected high cost of the boat launches. The Parks and Recreation Advisory Board recommends that the County honor the FY97 requested funds of$160,000 to complete phase I of Naples Landing Park. If you have any questions concerning these projects please call me at 353-0404. 1 JUL-31—'97 THU 1.2:55 ID:COLLIER all—CLERK FAX NO:9417748408 :1245 PiJ1 OR: 2106 PG: 1554 14 '& I INTERLOCAL AGREEMENT FOR FUND SHARING NAPLES PIER RECONSTRUCTION PROJECT NDING PARK IMPROVEMENTSNAPLES LANDING PARK THIS INTERLOCAL AGRJEMENT, by and among Collier County,(hereinafter referred to as the "County"); and the City of Naples, (hereinafter referred to as the "City"); WITNESSETH • WHEREAS,The Board of'County Commissioners for Collier County have approved funding assistance to the City of Naples in the refurbishment of the Naples Landing Boat Ramps at Naples Landing Park; and WHEREAS,The Board of County Commissioners for Collier County have approved funding assistance to the City of Naples in the improvements to the park facilities within the Naples Landing Park; and WHEREAS, that funding was approved in the 1993 fiscal budget for Collier County, now therefore in consideration of the covenants contained herein, the County hereby agrees as follows: Section 1. Fifty percent (50%) funding of the reconstruction of the Naples Pier not to exceed $293,000.00, payable as reimbursements to the City. Section 2. Funding not to exceed $60,000.00 for refurbishment of the boat ramps at Naples Landing Park, payable Its reimbursements to the City. Section 3. Funding not to exceed $100,000.00 for improvements to park facilities at Naples Landing Park, payable as reimbursement to the City. Section 4. This local Agreement may be signed in counterparts by the parties hereto. This Interlocal Ar,reement shall take effect upon the last day of execution by a party to this Agreement. Section 5. This Tnterlucal Agreement shall be recorded in the Official Records of Collier County within thirty (30) days after this Agreement is fully executed. edam - JUL-31-'97 THU 12:56 ID:COLLIER CO CLERK FAX NO:9417748408 11245 P02 x"x OR: 2106 PG: 1555 *** • BOARD OF COUNTY COMMISSIONERS DWIGHT Er•BRQCk,CLERK OF COLLIER COUNT/ FLORID . �_ , BY: ..a - • :ETTYE J. , HEWS, CHAIRMAN Date: /�'4 js-- Appro'*o ae to form and legal ufFicioncy: Konnoth B.Cuylor County Attorney ATTEST: CITY OF NAPLES TARAJA..NORMAN,,DEPUTY CITY CLERK L".i/1 a ( -_ BY: ( .r,�,!/ P L MUENZER,MAYA \ Date: 7 G-4S— Approvo to to form end legal sufficiency: • Maria J. Chiaro City Attomcy A.W aMOtMfNta RA0 RS.CTY • • .. �. ..T... - —_._._. ... .. eft, a. Y PARAB PACKET #2 1. Grant Application - South Naples Park F 24-31 2. South Naples Park Draft Site Plan F 32 3. Sugden Park Policy F 33- 37 FLORIDA DEPARTMENTOFENNIRONMENTAI PROTECTION FLORIDA RECREATIONDEVEIOPMENT ASSISTANCEPROSRAM DEP USE ONLY RECEIVED: PINT 1-GENERA[INFRA/ATM POSTMARKED: APPL.NO.: 1 APPUCANTINFORMATION A. Name of Applicant: Board of Collier County Commissioners B. Federal Employment Identification Number: 59-6000-558 C. Population: 197,000 D. Current Operating Budget: 5392,083,618 (This is the operating budget for the city,county or special district, not just the department budget) E. Contact Person: Marl RamcPy Title: Director of Parks and Recreation (The contact person is someone who will be in direct contact with the DEP) Address: City/State: 3300 Santa Barbara Blvd, Naples, FL Zip Code: 34116 Telephone:(941 ) 353-0404 Suncom: — FAX:(941) 353-1002 I hereby certify that the information provided in this application is true and accurate. I further certify that I possess the authority to apply for this grant on behalf of the applicant. Signature of Authorized Representative Date 2 PROJECTINFORMATION A. Name of Project: South Naples Community Park B. Project Type (Check One): Project must be either acquisition or development. It can not be both. Development: x On land owned by applicant On land currently under site control by applicant Date site control expires: Acquisition: Development projects must be under site control by the close of the submission period(August 31, 1997). Include a boundary map of the project site. Include a copy of the site control documents (e.g., deed,lease, agreement,etc.). sfr C. Project Location: Street Address: South US 41 (see Exhibit L) City: Naples County. Collier DEP Form#42-010 Revised 02/97 1 (F) 24 D. LEGISLATIVE DISTRI IN WHICH THE PROJECT SITE IS LOPED: These should be the districts in which the proposed project site is located. If you are not sure of the district, contact your local office of the Supervisor of Elections. (Name) (Name) State Senator:: Fred Dudley State Representative: Burt Saunders Senate District Number: 25 House District Number: 76 • E. Briefly describe the physical characteristics of the project site. Include land resources, vegetation,fish and wildlife, historical, archaeological resources and transportation access as well as other pertinent information. South Naples Park is a 33 acre area surrounded by enhanced preserved wetland areas, forested uplands, and enhances wetlands. The property has been excavated for the construction of the park. The site will include oaks, palms, zero-scape vegetation to resist frost, and vegetation to attract butterflies. Thepark is accessible frau US 41 by vehicle and by a pathway connected from the Naples Manor community. FINANCIAL INFORM/177M A. FRDAP Funds Requested: Line A $ 100,000 B. Local Funds Available: 1. Cash: Line B $ 100,000 2. In-Kind: Line C $ 3. Land Value Line D $ If property is developed,land value can NOT be used as a match. Total Local Funds Available: Line E $ 100,000 Sum of lines B, C and D C. Total Cost of Proposed Project: Line F $ 200,000 Sum of Lines A and E • ' The Total Project Cost (Line F) must equal the grant request (Line A)plus the total local funds available(Line E). DEP Form#42-010 Revised 02/97 2 (F) 25 D. Project Cost Estimate(COMPLETE ONLY FOR DEVELOPMENT PROJECTS):If land value is used as match, it should be included under primary cost. Primary costs include all recreation facilities and opportunities. For each element, please indicate if it is a new facility or a renovation of an existing facility. Primary cost must be equal to or greater than fifty percent of the total cost. Attach a separate sheet if needed. Remember to include each element in your conceptual site plan. PRIMARY RECREATION AREAS AND FACILITIES: Including, but not limited to, beach access, picnic facilities,fishing piers, ballfields, tennis courts, bicycle trails, etc. Costs of planning and site preparation should be included within the cost of each element. Quantity Description Estimated Cost 1 Baseball Field $ 150,000 k 1 Nature/walking Trail 25,000 1 Bike Path 25,000 O E: CC Total Primary: $ 200,000 SUPPORT FACILITIES AND IMPROVEMENTS: Parking,rest rooms, landscaping and other such costs should be included under support costs. Costs ofplanning and site preparation should be included within the cost of each element. Quantity Description Estimated Cost - • • Total Support S TOTAL COST OF PROPOSED PROJECT S 200,000 DEP Form#42-010 Revised 02/97 3 (F) 26 IEB/A • P,�r1/-EY/1LU/Il/OM CBI 1. 6EiNEfliu1 ENALUAT/ONC/I/lEB/A A. Is the proposed project identified, in whole or in part, in the applicant's capital improvement plan or schedule? Yes X No If "Yes,"provide a copy of the five-year capital improvement schedule included in the applicant's adopted Local Comprehensive Plan—OR—a copy of a resolution-amending the existing schedule to include the proposed project. The capital improvements schedule must clearly indicate the proposed project. (Please tab as Exhibit"A"): B. Explain the extent to which the proposed project would implement one or more of the outdoor recreation goals, objectives and priorities specified in the currently effective State Comprehensive Outdoor Recre- ation Plan. Use Chapter 9 in OUTDOOR RECREATION IN FLORIDA -1994(SCORP). Provide quotations or other appropriate references to justify the correlation. Use a separate sheet if necessary. Please tab as Exhibit "B": See Exhibit "B" C. Check the priority resource/facility needs proposed in the project which are included in the applicant's planning region as specified in the currently effective State Comprehensive Outdoor Recreation Plan. Use the 1995 Relative Need Index in OUTDOOR RECREATION IN FLORIDA - 1994 (SCORP) included on page 12 of this application, attached for your convenience) Check ALL that apply: X bicycling freshwater beach activities horseback riding saltwater fishing(no boat) X nature study freshwater fishing(no boat) outdoor swimming pool use saltwater fishing(boat) saltwater beach activities shuffleboard historical/archaeological site lig hunting camping DEP Form#42-010 Revised 02/97 4 (F) 27 D. Public Participation—Indicate which of the following apply(Check JILL that apply): 1. A pre-advertised announced public meeting was held solely for the purpose of discussing the proposed project. Attach a copy of proof of publication for the advertisement. Meeting must be for the SOLE PURPOSE of discussing the project proposed in the application. The advertisement should indicate the purpose of the meeting is to discuss a FRDAP grant for this project site. Please tab as Exhibit "C-1" X 2. The project was discussed at a regularly scheduled meeting of the applicant's advisory board. Provide a copy of the agenda and/or minutes of the advisory board meeting(s) where this project was discussed. The board must be an appointed board of citizens, such as a parks and recreation advisory board, who would normally review projects similar to the proposed grant application. Discussion must take place at a regularly scheduled meeting. Planning and zoning or similar boards may be used ifa parks and recreation advisory board does not exist. CITY OR COUNTY COMMISSIONS ARE NOT CONSIDERED ADVISORY BOARDS. Please tab as Exhibit "C-2" X 3. Public input on the proposed project was obtained through presentations to community organizations, neighborhood associations and/or a written opinion survey. Provide documentation (agenda, minutes or thank you letter) showing that presentations regarding this project were made to community organizations or groups OR provide a copy of the survey instrument, a summary of the results and explain how the results relate to the proposed project. Please tab as Exhibit "C-3" E. The proposed project provides for a linear park(an outdoor area of linear design that provides or connects active or passive recreation,park land or open spaces),giving recreational opportunities within a greenway or trail corridor, which is not located inside an established park, recreation and/or open space area. X Yes No If"yes, "please describe on a separate sheet. Please tab as Exhibit "D" F. Is the proposed project for preservation purposes (e.g., historic, archaeological, cultural, etc.), verified through the Florida Department of State? If"yes", contact the Department of State at 904/487-2333. A copy of the letter from the Department of State must be attached to verify a "yes"response to this item. Please tab as Exhibit "E" G. Capability to develop, operate and maintain the project site: (Please check ONLY one): X The applicant has a full-time recreation or park department staffed to provide facility development,programming and maintenance capabilities. If this option is selected,please provide a copy of an agency organizational chart. DEP reserves the right to request position descriptions if questions arise. Please tab as Exhibit "F". The applicant has demonstrated the existence of a full-time ability to provide facility development,programming and maintenance capabilities. If this option is selected,please explain on a separate sheet. Please tab as Exhibit "F". • The applicant has other means of providing facility development, programming and maintenance capabilities. If this option is selected,please describe on a separate sheet. Please tab as Exhibit "F". DEP Form#42-010 Revised 02/97 5 (F) 28 . • 2 DEVELOPMENT CRITERM[COMPLETE DRY fORDEVf10PA1EiYTPRO/ECTS1 A. List the existing facilities/improvements on the project site: None B. List the new or additional types of outdoor recreation facilities/opportunities (e.g., tennis court, picnic area, etc.) which will be provided by the proposed project. "Bullet"lists are encouraged. Recreation facility/opportunity types must correspond with the project elements listed on page 3 of this application. * Baseball Field * Nature/walking Trail * Bike Path C. List the existing types of outdoor recreation facilities/opportunities which will be renovated by the proposed project. "Bullet" lists are encouraged. Recreation facility/opportunity types must correspond with the project elements listed on page 3 of this application: None D. List the support facilities (e.g.,parking,rest rooms,utilities,etc.)which will be constructed or renovated by the proposed project. "Bullet" lists are encouraged Recreation facility/opportunity types must correspond with the project elements listed on page 3 of this application: • None • E. List any facilities to be constructed which will provide pedestrian access to or along water resources: Not Applicable F. List any facilities to be constructed which will provide for recreational use of water resources: Not Applicable DEP Form#42-010 Revised 02/97 6 (F) 29 G. List any facilities to be constructed that are identified as a new construction or a renovation/repair need for the applicant's population density in the study titled"1995 INFRASTRUCTURE ASSESSMENT OF LOCAL GOVERNMENTRECREATIONAND PARK DEPARTMENT FACILITY NEEDSIN THE STATE OF FLORIDA". Use the tables on pages 13-14 of this application: Density 5 * Baseball Field 43.6 (100,000 and over) * Bike Trails 23.1 * Exercise Trails 15.4 H. Does the proposed project,in whole or in part,address the highest priority of infrastructure funding needs for the applicant's population density as set forth in the study titled "1995 INFRASTRUCTURE ASSESSMENT OF LOCAL GOVERNMENT RECREATION AND PARK DEPARTMENT FACILITY NEEDS IN THE STATE OF FLORIDA". Use the table on page 15 of this application. (Check ONLY one): Highest Priority Funding Need X Second Highest Priority Funding Need Third Highest Priority Funding Need Fourth Highest Priority Funding Need • DEP Form#42-010 Revised 02/97 7 (F) 30 . A �C IIISfflON CRITERIISOMPLITEOMIYFORACQUISITIOMPRwECTS1 . Identify any resources(e.g.,flora,fauna,natural communities or special features)in the Florida Natural Areas Inventory(FNAI)which will be protected by the proposed project. List the protected resources, if •ny,AND provide a letter from the FNAI, (call 904/224-8207). Please tab as Exhibit "G" B. Frontage .n water bodies—list any natural water bodies contiguous to or within the project boundaries: C. List any USER : ED outdoor recreation facilities (e.g., baseball fields, basketball courts, soccer fields, swimming poo etc.)which will be constructed within three years after the acquisition. D. Describe how the project provide for identified need(s)for additional park acreage and/or distribution of park acreage according to the 1. • comprehensive plan. Provide excerpts from the Recreation/Open Space element ofyour adopted local •mprehensive plan. Explain how the proposed acquisition project will provide currently needed general .•rk acreage. Include data on current park acreage, standards and identified needs. If applicable, expl• how the acquisition project would provide currently needed park acreage in a specific geographica •rea as identified in the comprehensive plan. Provide explanations for BOTH categories if applic'•le. Please tab as Exhibit "H". Needed Acreage: Needed Distribution of Acreage: E. Does the project provide land for recreation,park or open space purposes here NONE currently exists? Yes No F. Are funds identified in the applicant's capital improvement plan or schedule over the :ext five fiscal years for the development of the project site(NOT acquisitions funds): • Yes No DEP Form#42-010 Revised 02/97 8 (F) 31 • ..—{ C r ZIT... n.-•u I.) glen-to a....-.t.......I at . . . a..•.M v ,.�, �,,. 135'd-d - N'V'id 3115 .. swnravonw atwZ,V(nJtJV ft nriio _c G NV-1d �?i�� rorrov: ino- rrmo� -n(•::� ° ..•... —� salwotssmuron.u.�noi to °"° • V'. 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A. DEFINITIONS: 1. Special Event—Any event held on Sugden regional park property, which is open to the general public.(Examples:festival,parade,athletic event,fishing tournament) 2. Special Event Application—The application is approved after all requirements are met by the requesting organization. The application will cover the sponsoring organization and their selected vendors. The event organizer must furnish a list of their vendors to the Parks and Recreation Director prior to the event date. B. POLICY: The Parks and Recreation Director or designee shall administer the provisions of this policy, including the collection of fees, preparation of application forms, issuance of licenses and revocation of licenses, promulgation of rules and regulations to implement the provisions of this policy, and all other items relative thereto. Users of park facilities are conditional licenses. Any person or group violating any of the provisions of this policy shall be subject to summary expulsion from the area. Further, they shall be subject to any penalty prescribed by general or local law which is applicable to the conduct or activity which resulted in the expulsion. C. RESERVATION POLICY: The Parks and Recreation Director administers this policy. County programs and operations have scheduling priority for Sugden Park. Governmental entities are not subject to fees. 1. Any community-wide special event must be presented to the Parks and Recreation Advisory Board and the Board of County Commissioners for approval. D. RESERVATION PROCEDURES: Note: All special requests, logistics, reservations, and any other event related issues are to be coordinated through the Parks and Recreation Department 1. Use of the facility are scheduled on a "first come , first served basis". Organizations must submit a written request to the Director of Parks and Recreation Department to tentatively reserve the necessary facilities for the event before submitting an application. This will allow the Department to inform the requesting organization of the facility's availability prior to beginning the application process. 1 (F) 33 2. Reservations will be approved by the Parks and Recreation Department on a case by case basis based on the following criteria: a. The proposed activity must provide educational or recreational value and use is not anticipated to incite violence, crime or disorderly conduct and does not violate any general or local law. b. The proposed activity will not cause unusual or burdensome expense or police operation by the County or by any community in which it is located. c. The facility has not been reserved on the same day and/or hour requested. d. All other applicable County and State permits have been obtained and submitted to the Parks and Recreation Dept intent. e. Special event costs(see Section F). f. The Parks and Recreation Department must be a co-sponsor of the event for any group to charge an admission fee. g. The Parks and Recreation Department will provide a copy of an approved application to the event organizer to confirm final approval of the event. h. No revisions or adjustments to final approved application may be made without prior written notification to and written approval from the Parks and Recreation Director. i. The organization will include evidence that the organization has acquired or will acquire, all applicable permits state, county,health department,etc.to conduct the event. 3. Organizations planning to hold a special event at Sugden Park must submit an application and facility reservation deposit to the Director of Parks and Recreation no later than(60)calendar days prior to the event date. a. Upon reviewing the application, the director may schedule a special events committee meeting with the event organizer approximately (30) calendar days prior the event date. All requested services, permits, rental fees and service charges will be discussed at the meeting. Note: It is the event organizer's responsibility to attend the meeting properly prepared to discuss the event in detail and provide all required documentation and information pertaining to the event b. The Director may approve or deny the application at this time. c. Event Logistics: The event organizer must provide the Director with detailed event information and copies of required documents no later than(30)calendar days prior to the event or at the special event meeting,whichever comes first. The information and documentation may include,but are not limited to the following: 1. Event Map/layout (maps/layouts available upon request.) 2. Event Agenda: (shows times,etc.) 2 (F) 34 3. Vendor List: (names, addresses,phone#'s)of all food vendors, sponsors,non-profit groups,merchandise vendors,and any other group operating at the event. 4. Supplier List: (names, addresses, phone #'s) of all rental companies and sub contractors hired to provide logistical services for the event. 5. Logistical schedule of event: (deliveries, set-up,clean-up). 6. Fire retardant certificate for each tent set up at the event. Note: Upon reviewing the event logistics the County reserves the right to approve, revise, or deny any element of an organization's proposed event. This allows the county to have the utmost quality control standards to ensure the success and safety of each event d. Parking Plan: The event organizer must provide to the director a detailed parking plan for all areas scheduled to be utilized and the parking attendants scheduled to monitor the defined parking areas no later than(30)calendar days prior to event date. Note: It is the responsibility of the event organizer to properly notify the general public of closed roads and designated parking areas. E. DEPOSIT POLICY: A security deposit is required at the time of reservation ($200). The deposit will be returned provided the facilities are left in an acceptable condition as determined by the Director or designee. The security deposit may be waived for individuals or groups that repeatedly use the facility or outside areas in a responsible way on a regular basis. No deposits are required from government entities or groups that have been appointed by the Collier County Board of Commissioners. Deposits will be returned due to cancellations only if cancellations are made three days prior (72 hours) before the scheduled event. Any cancellations made less than 72 hours prior to the usage date will result in forfeiture of the deposit. F. SPECIAL EVENT COSTS: 1. Special event costs: The following costs listed below have been provided to assist organizations in calculating the County fees that may be assessed for an event: a. Base rental $1200 per day commercial b. Base rental $800 per day not for profit c. If an admission fee is used the daily base rental or 30% of admissions whichever is greater will be used. d. Rental during non business hours $20 ADDITIONAL PER HOUR e. Parks and Recreation staff $15 per staff member f. Security staff $20 per hour determined by department 3 (F) 35 0 g. Special requests for clean up Per hour fee determined by department G. PAYMENT OF FEES: Event organizer must pay all fees to the Parks and Recreation Department no later than (5) calendar days prior to the event date. All facility rental fees, deposits and maintenance fees are to be paid at the Administrative offices. Organizations assessed fees during or after the event will be invoiced by the Parks and Recreation department on an individual event basis. All fees must be paid to the Parks and Recreation Department no later than(30)calendar days after invoice. H. DAMAGE/CLEAN UP STATEMENT: (Charged on individual event basis) Any organization which holds a special event on County property will be responsible for any area, park or facility that is utilized during the event. All organizations must provide a clean-up committee for each event. Note: An organization that holds an event on County property that causes damage to that property or associated properties will be invoiced by the Parks and Recreation Department. All damages must be paid to the Parks and Recreation Department office no later than(30)calendar days after invoice date I. INSURANCE AND INDEMNIFICATION POLICY: Indemnification as approved by the County Attorney shall be included in the Rental and Agreement Form. The following provisions for Category I and II Groups (see Fee Policy for categories) shall apply for all events: 1. Category I groups shall have at least $300,000 insurance coverage per occurrence combined single limits for bodily injury and property damage liability, including premises and operations. Board of Collier County Commissioners shall be named as additional insured. If the user is subject to Florida Worker's Compensation Law, coverage shall be provided as required by law. The coverage shall be statutory limits in compliance with applicable state and federal laws. The policy must include Employers Liability with a minimum limit of$100,000 for each accident. 2. Category II shall have comprehensive general liability coverage with minimum limits of$300,000 per occurrence, combined single limits for bodily injury liability and property damage liability, including premises and operations. As determined by County Parks and Recreation Management Director, in the event of above average exposure $500,000 liability coverage shall be required and in the event of unusually high exposure $1,000,000 insurance against liability shall be required. Board of Collier County Commissioners shall be named as additional insured. If the user is subject to Florida Worker's Compensation Law, coverage shall be provided as required by law. The coverage shall be for statutory limits in compliance with applicable state and federal laws. The policy must include Employer's Liability with a minimum limit of$100,000 for each accident. Each applicant must sign the Rental Permit and Agreement Form which includes an indemnification agreement. Certificates of Insurance meeting the required insurance provisions shall be presented to the Parks and Recreation Department at least fifteen (15) days prior to the date of scheduled use. Certificates shall state that the coverage is specific to the subject event. J. RESPONSIBILITY STATEMENT An organization planning and executing an event at Sugden Regional Park will abide by the Policies set forth in this Special Event Policy. It will also supply the County with all the information and document necessary to assure all parties involved with the event will maintain the high standards expected by the County. 4 (F) 36 grrr Note: Failure to abide by the policies stated in this policy may affect future Special event requests submitted by the organization. K. SPECIAL EVENT CHECK LIST ALL ORGANIZATIONS WILL NO LATER THAN Submit application and facility deposit 60 calendar days prior to event date Attend County special event meeting 30 calendar days prior to event date Copy of all advertisements 30 calendar days prior to event date Provide event logistics&permits 30 calendar days prior to event date Copy of all insurance certificates 15 calendar days prior to event date Pay all permit and rental fees 5 calendar days prior to event date Pay of additional fees and damages 30 calendar days after event date 5 (F) 37 yrr.rr�rrn' 111 alaanio/Eziefe, Faaea Foinme,:i.14.oneri 3301 East Tamiami Trail • Naples,Florida 34112-4977 John C.Norris (941)774-8097 • Fax(941)774-3602 District 1 Timothy L.Hancock,AICP District 2 Timothy J.Constantine g District 3 August 27, 1997 Pamela S.Mac'Kie District 4 Barbara B.Berry District 5 Ms. Daphnie Bercher 3800 Estero Bay Lane Naples, FL 34112 Subject: Parks and Recreation Advisory Board Dear Ms. Bercher: While convened in regular session on August 26, 1997,the Board of County Commissioners voted to appoint you as a regular member on the above-referenced advisory committee. Your appointment will expire on December 31, 1999, or at such time as the Board re-appoints you or appoints your successor. As with any advisory group, the primary purpose is to assist and advise the Board of County Commissioners. By law, however, the ultimate decisions rest with the Commission. At times, the Commission's decisions may not reflect the recommendation of the advisory group because many facts must be taken into consideration. By copy of this letter, we are requesting Ms. Marla Ramsey,Parks and Recreation Director,to provide you with any additional information you will need as a member of this committee. On behalf of the Board of County Commissioners,I wish to extend our appreciation to you for your willingness to serve the residents of Collier County as a member of this advisory board. Very y yours, T othy L. cock,AICP, Chairman r ., Commissi ner,District 2 r r; TLH:vgr � '� '"` cc: Marla Ramsey, Parks and Recreation Director ✓ _y 1M r- 7—co .1