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PARAB Minutes 07/30/1997 C PARKS AND RECREATION ADVISORY BOARD July 30,1997 Minutes East Naples Community Park 3500 Thomasson Drive,Naples,Florida PRESENT: Timothy Blackford,Chairman Elaine Wicks,Vice Chair Joseph Zaks Gayle L.Stan Gil Mueller ABSENT: Billie Cheney ALSO PRESENT: Marla Ramsey,Director Murdo Smith,Recreation Manager Gary Franco,Parks Superintendent Jacquie Hart,Secretary H John Dunnuck,Operations Coordinator Dr.Richard Woodruff,City Manager,City of Naples Anne Middleton,City of Naples,Budget/Investment Manager Terry Fedelem,City of Naples Park/Parkways Superintendent Tara Beer,Naples Daily News Reporter CALL TO ORDER: The meeting was called to order at 2:15 p.m. II. PLEDGE OF ALLEGIANCE TO THE FLAG III. INVOCATION:by Jacquie Hart IV. APPROVAL OF MINUTES: June 25, 1997 meeting. Motion by Joseph Zaks to approve June 25, 1997, minutes. Seconded by Gil Mueller. Passed 5/0. Ms.Billie Cheney is absent. No contact was made regarding her absence. V. NEW BUSINESS/PRESENTATIONS a. Attitude Award Presentation - Mr. Gil Mueller presented an Attitude Award to Dennis Gulley, Park Program Supervisor for Frank E. Mackle Jr. Community Park. Mr. Mueller read the plaque and then stated that he had worked with Dennis Gulley for four(4)years and he is absolutely a great person to work with. 1 Interview PARAB Applicants - Ms. Daphne Bercher is a Freelance Paralegal and a full time student, currently she works with Judge William Blackwell as a Judicial Assistant. Ms. Bercher has four children who are actively involved in many programs fostered by the Parks and Recreation Department. Ms. Bercher has been involved in many levels of participation, which includes: Girls Fast Pitch Little League Softball, Girls Fast Pitch Softball All-Stars, Boys Little League Baseball, and Boys Little League Baseball All-Stars. Mr. Mueller inquired whether Ms. Bercher will be able to attend the meetings every forth Wednesday of the month since this is a major concern to PARAB. Ms. Bercher stated that as a News Paper carrier for the Naples Daily News, she has never missed a day of work for 10 years. Mr. Mueller inquired whether Ms. Bercher is employed by Collier County or the State Judicial system. Ms. Bercher stated that the Judicial Circuit is actually the State and she is a freelance independent contractor. Interview #2 - Mr. Joseph McVay, G. C., Vice President at Crain Engineering Company, Inc. Mr. McVay stated that his company offers services to the community and that Crain Engineering is an unbiased group of engineers. Mr. McVay is new to the Naples area;he has been in Naples since May 27, 1997,he is from the East Coast of Florida. Mr. McVay stated that he could be available at anytime for PARAB including weekends to attend meetings. Chairman Blackford inquired what was it that made him interested in PARAB? Mr. McVay stated that he called the Board of County Commissioners office inquiring whether any volunteers were needed and was asked if he would be interested in advisory boards. Mr. Zaks inquired if Mr. McVay was involved with any boards when he was at Lighthouse Point on the East Coast. Mr. McVay stated that he was not involved with any board and his reason for applying on this board is because he would like to be more visible and offer his help to the community. Mr. Zaks inquired if McVay utilized the park facilities in Boca Raton? Mr. McVay stated that his company had done some work for Boca Raton but personally he had not utilized the park facilities. 2 Motion by Tim Blackford that the Parks and Recreation Advisory Board recommends Daphne Bercher to the Board of County Commissioner for the PARAB position. Passed 5/0 b. South Naples Community Park- Ms. Ramsey apologized for not informing the Parks and Recreation Advisory Board members regarding the South Naples Community Public meeting held on July 24, 1997. However, it was not done intentionally, it was an oversight by staff and Ms. Ramsey accepts full responsibility. 1 Ms. Ramsey stated that the Parks and Recreation Department had an opportunity to put together a draft site plan which was done by the Office of Capital Project Management. Ms. Ramsey stated that the meeting with the community was to find out what facilities are needed the most, but unfortunately the discussion at the open forum focused on a pool. Ms. Ramsey stated that there is no plan to install a pool at the South Naples Community Park and that there was no direction from BCC regarding constructing a pool at that site. Ms. Ramsey said the community loved the plan especially the. soccer and baseball fields. Mr. Mueller inquired how would the South Naples Community Park be funded. Ms. Ramsey stated that the park would be funded through Impact Fees. Mr. Zaks suggested that one pavilion should be located at the North West corner behind the league field because people walking from Naples Manor would have easy access. Mr. Zaks stated that two the reasons why a pool is not included in the South Naples Community Park is: 1. The Growth Management plan indicates that the two existing pools will accommodate the community until year 2017. 2. Funds are limited and the cost to maintain the pool is very costly. Chairman Blackford also suggested that another basketball court be included in the master plan because it seems that at all the community park facilities basketball courts are heavily utilized. Ms. Ramsey stated that she would meet with OCPM to change the site plan and include two basketball courts and reduce two tennis courts. The plan is at an early stage where items can be adjusted. Once the restrooms and sprinklers systems are installed the plan cannot be changed without additional expense. 3 110 0 Motion by Chairman Tim Blackford that PARAB recommend approval of the master plan to the Board of County Commissioners with the additional changes noted above. Seconded by Joseph Zaks. Passed 5/0. c. City of Naples Capital Budget Proposal - Dr. Richard Woodruff, City of Naples Manager stated that Anne Middleton would distribute a booklet with detailed additional information and pictures of the beach end facilities as requested by PARAB members. 1 Mr. Terry Fedelem, City of Naples Parks/Parkways Superintendent, stated that PARAB received a letter regarding the beach access improvements. The City is requesting that the County match the City's $25,000 for a $50,000 total 1998 project. Improvements will be typical for each site include: landscaping (trees, shrubs, and ground cover), bicycle racks, turf; rail fencing, signage, pathways (pavers, concrete or stone), walkover structures, handicapped accessible features, concrete curbing, irrigation and water fountains. The summary of Beach Access Improvement areas include the following: 1. 7th Avenue North $ 6,350 2. North Lake Drive $ 5,000 3. 6th Avenue North $13,320 4. 4th Avenue North $ 3,650 5. 1st Avenue North $ 5,300 6. Central Avenue $ 3,280 7. 3rd Avenue South $ 1,750 8. 4th Avenue South $ 9,750 9. 5th Avenue South $ 1.600 $50,000 Dr. Woodruff went on to explain that the 1st year cost is $50,000 in 1998, 2nd year is $100,000 in 1999, and the 3th year is $100,000 in year 2000. The totals are to be split 50/50 between City and County. Year one,the City is requesting $25,000 from the County and the City's portion is included in their budget which has been tentatively approved. Dr. Woodruff stated that there are different formulas that could have been used to determine the 50%. The beach ends or the Naples Landing are both open to County and City residents for use. Dr. Woodruff stated that he looked at the users profile. Based on the users profile the County should contribute 80% and City contribute 20%. Dr. Woodruff stated that he had met with Mike McNees and showed him these findings. The City decided to use a simple way that everyone on City Council and staff agreed to divide the City and County 50/50. Dr. Woodruff stated that City residents also pay to the County taxes. Mr. Zaks stated that he visited all the sites and he also talked to some of the beach front residents and they indicated that they were not interested in the proposed improvements. Mr. Zaks stated that the City mentioned that the improvements were because of safety, but the improvements are for beautification. The plan is a great one but a little to much of a plan. Mr. Zaks stated that he does not see a 4 need for pavers. There are some inconsistencies with the proposal for 4th Avenue South to redeck& replace stringers, for handicap deck and regular dune walk over. Mr. Zaks stated that the facility looks brand new,the handicap deck certainly needs repair but there was nothing wrong with the dune walk over. Mr. Zaks stated that he is not satisfied with the way the project has been presented because it is not cost efficient. ($6,250 x 40= $250,000 project). Dr. Woodruff stated that the City would be happy to submit the budget for each year. This is a matter of perception, as some people like the beach endings to be left natural. Some beach front property owners did call the City and stated that they did not want the showers to be installed. One of the reason why these facilities are being installed is that people would be able to rinse off their feet before getting into their vehicles. The City as well as the County believe that if something is to be installed it should be something to be proud of. Mr. Zaks suggested that a plan be submitted for each phase and this approval or recommendation would not be for the entire project. Dr. Woodruff stated that he is looking for one year only and after the one year,the project could be reviewed and if the County does not like the work then fine. Mr. Zaks inquired if the current one year agreement terminates and the County and City can not come to an agreement with respect to an extension for the Beach Parking program and the County resident can not use the facilities; would the City be willing to refund the County on a prorata basis? Dr. Woodruff stated that a 3 to 5 year prorata formula would be used to determine a refund for the beach sticker program. This is an issue that would have to go before the City Council for endorsement. Ms. Stan suggested that it would be nice if both boards would meet and discuss the upgrades. This way it would be easy to understand where the money is going. Motion by Elaine Wicks that PARAB recommends to the Board of County Commissioners the approval of$25,000 for this fiscal year with inclusion that the next two years be brought back to PARAB for review. Seconded by Joseph Zaks. Passed 4/1. Mr. Mueller Nay. Naples Landing Park - Dr. Woodruff stated that a final master plan has not been adopted by the City. Final consideration and approval by the Naples City Council will be when the Pulling Park plan is approved. Dr. Woodruff stated that the request is not appropriate because the Master Plan has not been adopted. Dr. Woodruff stated he came to make a presentation to guarantee the payment of the $160,000 which was approved in 1994, is still available. Ms. Ramsey stated that the funds are available and waiting for payment. 5 Chairman Blackford stated that the packet the City submitted is great, but he suggested that the packet should be submitted prior to the meeting in the future. No recommendation was made for the Naples Landing Project. Comments/Discussion - Ms. Ramsey made a comment to PARAB stating that the County does not have to contribute 50/50 because the City made the suggestion. Chairman Blackford stated that the County needs to have some general policy for the future because if the County sets a precedent that we fund 50% for City parks then that would be an expectation. Ms. Stan suggested that some kind of criteria and guidelines on these issues needs to be set. Ms. Ramsey inquired if PARAB wanted staff to set the guidelines or PARAB members. VI. REQUEST FOR DISCUSSION/SPECIFIC UPDATE ITEM a. Tigertail Concession Audit Report - A letter from Bob Titus stating that Tigertail Beach Food and Beverage Service (Cool Concession) Agreement is in substantial compliance with the terms of the contract. Of all the contract requirements tested by the auditor, the concessionaire was in compliance with the exception of one item: On an annual basis, the concessionaire is required to submit a statement of gross receipts for the year. The concessionaire did comply with requirement, but the contract goes on to state that "Said statement shall be certified as true, accurate and complete by the Concessionaire and by an independent Certified Public Accountant." The auditor saw no evidence supporting compliance with the requirement that the annual statement is audited by a CPA. The concessionaire has informed the auditor that"a verbal agreement exits between Cool Concessions and Collier County Parks and Recreation that ■ the annually audit by an independent CPA was deemed to expensive and therefore not required. Ms. Ramsey stated that there has not been any verbal agreement. Chairman Blackford explained that the Cool Concession is in compliance with paying the revenue based on those receipts. Their cash register prints a receipt for the customer and a copy stays in the register. Ms. Ramsey stated that the auditor visited Cool Concession on two occasions and did not identify himself and every time he purchased from the concession stand a receipt was issued. Mr. Mueller stated that he lives on Marco and he mentioned this for about a year and a half every time he, his wife, and friends visited Tigertail Concession and they were not issuing receipts. Mr. Mueller stated that this is not a figment of his 6 0 imagination and this is why he is concern about the fact that suddenly we are saying"Let us renew his contract." b. Registry Resort/Clam Pass - Ms. Ramsey conversations, to Mr. Jerry Thirion, Managing Director/Vice President of the Registry Resort regarding concerns that they were not picking up County visitors to the beach. c. Fee Policy - Board of County Commission has approved the fee policy. Mr. Zaks suggested that Mr. Smith send a copy of the fee policy for review next year early. VII.REPORTS & UPDATES a. Monthly Report (May)- No Discussion b. Lee Cypress Status - The site is being cleared; playground equipment has been ordered and the tentative date for delivery is 8/18/97. Mr. Smith talked to Lee Cypress Corp regarding installing a security light. Mr. Smith is looking for donations for landscaping. Ms. Stan will put a an article in the Everglades Echo and the Golden Gate Gazette regarding donations. c. Golden Gate Neighborhood Park Status - the Board of County Commission approved the concept and the direction the board gave was that the County would fund the purchase of the land and set up a separate taxing district within the City/Neighborhood to reimburse for that purchase. d. Sugden Park Policy - a draft policy for large community special events to be held at Sugden was distributed to PARAB members. Ms. Ramsey stated that the Parks and Recreation Department does not have a policy where an organization could reserved the entire park (e.g. Jaycees would like to reserve park for fire works) and this policy would address that special need. The proposed activity must provide educational or recreational value. PARAB will review and submit any suggestion at next meeting. e. Adopt-A-Park Report - Mr. Zaks visited the East Naples Community Park and the Skate Board Park is moving along. Roller Hockey Rink; the screws are still in the wood, please repair;the Scoreboard still needs a power outlet. Mr. Zaks stated that there are some very rough spectators where the teams are. They actually had to get some volunteers to supervise. Please make signs if possible saying"No spectators" by players benches. f. PARAB Meeting Schedule - the next is meeting scheduled at Cocohatchee River Park on August 27, 1997 at 2:00 p.m. g. FYI. - Ms. Stan, Chairman Blackford, and Mr. Mueller commented on how great and informative the FYI looks. VIII.ADJOURNMENT 7 Meeting adjourned at 4:45 P.M.. Motion by Joseph Zaks to adjourn. Seconded Gayle Stan. Passed 5/0. • 8 4 PARKS AND RECREATION ADVISORY BOARD July 30, 1997 Minutes East Naples Community Park 3500 Thomasson Drive,Naples,Florida PRESENT: Timothy Blackford,Chairman Elaine Wicks,Vice Chair Joseph Zaks Gayle L. Stan Gil Mueller ABSENT: Billie Cheney ALSO PRESENT: Marla Ramsey,Director Murdo Smith,Recreation Manager Gary Franco,Parks Superintendent Jacquie Hart,Secretary II John Dunnuck,Operations Coordinator Dr.Richard Woodruff,City of Naples Manager Anne Middleton,City of Naples,Budget/Investment Manager Terry Fedelem,City of Naples Park/Parkways Superintendent Tara Beer,Naples Daily News Reporter I. CALL TO ORDER: The meeting was called to order at 2:15 p.m. II. PLEDGE OF ALLEGIANCE TO THE FLAG III. INVOCATION: by Jacquie Hart IV. APPROVAL OF MINUTES: June 25, 1997 meeting. Motion by Joseph Zaks to approve June 25, 1997, minutes. Seconded by Gil Mueller. Passed 5/0. Ms. Billie Cheney is absent. No contact was made regarding her absence. V. NEW BUSINESS/PRESENTATIONS a. Attitude Award Presentation - Mr. Gil Mueller presented an Attitude award to Dennis Gulley, Program Supervisor of Frank E. Mackle Jr. Community, Park. The plaque reads "Attitude is Everything". "This award is presented to Dennis Gulley for consistently showing his enthusiasm and working with an unwavering Positive Attitude. You've clearly made a BIG difference. Pride is a personal commitment; it is an attitude which separates excellence from mediocrity". Mr. Mueller stated that he had worked with 1 0 • Dennis Gulley for four (4) years and he his absolutely a great person to work with. b. Interview PARAB Applicants - Ms. Daphne Bercher is a Freelance Paralegal and a full time student, currently she works with Judge William Blackwell as a Judicial Assistant. Ms. Bercher have four children who are actively involved in many programs fostered by the Parks and Recreation Department. Ms. Bercher have been involved in many levels of their participation, which includes: Girls Fast Pitch Softball Little League, Girls Fast Pitch Softball All-stars, Boys Little League Baseball,Boys Little League Baseball All-stars. Mr. Mueller inquired whether Ms. Bercher will be able to attend the meetings every forth Wednesday of the month since this is a major concern to PARAB. Ms. Bercher stated that she is also a News Paper carrier for the Naples Daily News she has never missed a day of work for 10 years. Mr. Mueller inquired whether Ms. Bercher is employed by Collier County or the State Judicial system. Ms. Bercher stated that the Twin Judicial Circuit is actually the State and she is a Freelance independent contractor. Interview #2 - Mr. Joseph McVay, G. C., Vice President at Crain Engineering Company, Inc. Mr. McVay stated that his company offer services to the community and that Crain Engineering is an unbiased group of engineers. Mr. McVay is new to the Naples area; he has been in Naples since May 27, 1997, he is from the East Coast of Florida. Mr. McVay stated that he could be available at anytime for PARAB including weekends to attend meetings. Chairman Blackford inquired what was it that made him interested in PARAB? Mr. McVay stated that he had called inquiring whether if any volunteers was needed and was asked whether if he would be interested in group boards. Mr. Zaks inquired whether Mr. McVay were involved on any boards when he was at the Lighthouse Point on the East Coast. Mr. McVay stated that he was not involve on any board and his reason for applying on this board is because he would like to be more visible and offer his help to the community. Mr. Zaks inquired if McVay utilized the park facilities in Boca Raton? Mr. McVay stated that his company had done some work for Boca Raton but personally he had not utilized the park facilities. 2 4 Mr. Mueller inquired whether if Mr. McVay would be able to attend the meetings every month. The Parks and Recreation Advisory Board recommends Daphne Bercher for the PARAB position. Passed 5/0 c. South Naples Community Park - Ms. Ramsey apologized for not informing the Parks and Recreation Advisory Board members regarding the South Naples Community meeting held on July 24, 1997. However, it was not done intentionally it was an oversight by staff and Ms. Ramsey accept full responsibility. Ms. Ramsey stated that the Parks and Recreation Department had an opportunity to put together a draft site plan which was done by Office of Capital Project Management. The Parks and Recreation objective is to install a baseball field but the department is looking at the East Naples facility to see what is being over used to elevate pressure at the East Naples Community Park. Ms. Ramsey stated that the meeting with the community was to find out what facility is needed the most but unfortunately the discussion at the open forum focused on a pool. Ms Ramsey stated that there is no plan to install a pool at the South Naples Community Park. Ms. Ramsey stated there was no direction from BCC regarding putting a pool at the South Naples Community Park. Ms. Ramsey presented the site plan to the community and they loved the plan. The Community concerns were to have more soccer fields and baseball fields. Ms. Ramsey continue to discussed the South Naples Community Park plan stating,the location of baseball fields and soccer fields. Ms. Ramsey also stated that there is an area reserved for a Library which will be approximately 30,000 square foot Regional Library on site in year 2002. There is also a water play area which is a neat concept; Phase 1 will include a playground and basketball court without a cover. The parking lot will have 111 parking spaces in the 1st phased. An additional of 240 parking spaces will be included in the second phased. Ms. Ramsey stated that she when before BCC to include a side walk from Naples Manor to the South Naples Community Park. Mr. Mueller inquired how would the South Naples Community Park be funded. Ms. Ramsey stated that the park would be funded through Impact Fees. Mr. Zaks suggested that one pavilion should be located at the North West corner behind the league field because people walking from Naples Manor would have easy access. Mr. Zaks stated that one of the reasons why a pool is not been included in the South Naples Community Park are: 1. The master plan shows that the two pools is to accommodate the community until year 2017 2. The funds are limited and the cost to maintain the pool is very costly. 3 0 The side walk is a good idea but if a drive in access is included that would be a mistake particularly because the gates are open. Chairman Blackford also suggested that another basketball court be included in the master plan because it seems that at all the community park facilities basketball courts are been utilized the most. Ms. Ramsey stated that she would meet with OCPM to change the site plan and include two basketball court and two tennis court instead of four (4). The plan is at an early stage where items could be moved around. Once the restroom, water play area, and sprinklers systems are installed the plan cannot be changed. Motion by Chairman Tim Blackford that PARAB recommends approval of the master plan with exceptions to the changes that was noted to the Board of County Commission. Seconded by Joseph Zaks. Passed 5/0. d. City of Naples Capital Budget Proposal - Dr. Richard Woodruff, City of Naples Manager stated that Anne Middleton would distribute a booklet with detail additional information and pictures of the facilities as requested by PARAB. Mr. Terry Fedelem, City of Naples Parks/Parkways Superintendent stated that Parab received a letter regarding the beach access improvements. The City is requesting that the County match the City's $25,000 for a $50,000 1998 project. Among the improvements that will be typical for each site at the following: landscaping (trees, shrubs and ground cover) bicycle racks, turf, rail fencing, signage, pathways (pavers, concrete or stone), walkover structures, handicapped accessible features, concrete curbing, irrigation and water fountains. The summary of Beach Access Improvements includes the following: 1. 7th Avenue North $ 6,350 2. North Lake Drive $ 5,000 3. 6th Avenue North $13,320 4. 4th Avenue North $ 3,650 5. 1St Avenue North $ 5,300 6. Central Avenue $ 3,280 7. 3rd Avenue South $ 1,750 8. 4th Avenue South $ 9,750 9. 5th Avenue South $ 1,600 $50,000 Dr. Woodruff when on to explain that the 1st year is $50,000 in 1998, 2nd year is $100,000 in 1999, and the 3rd year is $100,000 in year 2000. The totals are to be split 50/50 between City and County. Year one the City is requesting a $25,000 and the City's portion is included in their budget which is tentatively approved. Chairman Blackford inquired whether the County/Sheriff took the seem matter and contribute 50%. Chairman Blackford stated that PARAB is relatively new 4 • 0 with the concept since the County Commission directed City to present their Park related issues to PARAB. Dr. Woodruff stated that there are different formulas that could have been used to determine the 50%. The beach ends or the Naples Landing are both open to County and City residents for use. Dr. Woodruff stated that the looked at the users profile and based on the users profile the County should contribute 80%and City contribute 20%. Dr. Woodruff stated that he had met with Mike McNees and showed him these factors and he was not pleased. Dr. Woodruff stated that another formula would be the access value and of the formulas used the County would contribute more. The City took the simplest based that everyone on City Council and staff had agreed to which is to divide by City and County 50/50. Dr. Woodruff also stated that the City residents also pays tax to the County. Mr. Zaks stated that he visited all the sites and he also talked to some of the beach front residents and they indicated that they were not interested in the proposed improvements. Mr. Zaks stated that the city mentioned that the improvements was because of safety but the improvements is for beautification. The plan is a great one but a little to much of a plan. Mr. Zaks stated that he does not see a need for pavers. There are some inconsistencies with the proposal for 4th Avenue South to redeck & replace stringers for handicap deck and regular dune walk over. Mr. Zaks stated that the facility looks brand new the handicap deck certainly needs repair but there was nothing wrong with the dune walk over. Mr. Zaks stated that he is not satisfy with the way the project has been presented because it is not cost efficient. ($6,250 x 40= $250,000 project). Dr. Woodruff stated that the City would be happy to submit the budget for each year. This is a matter of perception some people like the beach end to left natural. Some beach front property owners did call the City and stated that they did not want the showers to be installed. One of the reason why these facilities are been installed is that people would be able to rinse off their feet before getting into their vehicles. The City as well as the County believes that if something is to be installed it should be something to be proud of. Mr. Zaks suggested that a plan be submitted for each phase and this approval or recommendation would not be for the entire project. Dr. Woodruff stated that he is looking for one year only and after the one year the project could be reviewed and if the County does not like the work then fine. Mr. Zaks inquired if the current one year agreement terminates and the county cant come to an agreement with respect to an extension and the county resident cant use the facilities. Would the City be willing to refund the County on a prorata basis? Dr. Woodruff stated that a 3 to 5 years prorata formula would be used and determine a refund for the beach sticker program. This is something that would have to go before the City Council for endorsement. 5 Ms. Stan suggested that it would be nice if both boards would meet and discuss the upgrade. This way it would be easy to understand where the money is going. Motion by Elaine wicks that PARAB recommends to the Board of County Commissioners the approval of $25,000 for this fiscal year with inclusion that the next two years be brought back to PARAB for review. Seconded by Joseph Zaks. Passed 4/1. Naples Landing Park - Dr. Woodruff stated that the City have not adopt a master plan for the Naples Landing final consideration and approval by the Naples City Council when the Pulling Park plan is approved. The three elements that funding are being requested for are authorized by the City Council and the Community Services Advisory Board. The other items on the plan are not authorized. Ms. Middleton stated that the original interlocal agreement was a sharing project of $160,000 from the County $160,000 from the City was for boat ramps, docking, and for the park. Ms. Middleton stated that she does not have a breakdown or plan of the breakdown for the $160,000. Dr. Woodruff directed Ms. Middleton to explain whether the $220,000 is in addition to the$160,000 or is the$160,000 included in the$220,000. Ms. Middleton stated that the $220,000 from the County and $220,000 from the City which is in addition to$160,000. Chairman Blackford inquired whether this plan has been approved by the city Council. Ms. Middleton stated not entirely only phased I. Dr. Woodruff stated that he was under the impression that part of the $220,000 had include the $160,000 which was originally approved in 1994. At some point the money was not carried forward. Dr. Woodruff stated that if the request is to ensure that the City gets the original $160,000 then the request would still stand; but if the request for $220,000 is new and in addition to the $160,000 which is not in phased I then Dr. Woodruff would like to set aside that request. Dr. Woodruff would like to verify with his staff whether the $160,000 is included. Ms Middleton stated that no the request for$220,000 is in addition. Dr. Woodruff stated if the request is based on the Master plan which is not adopted that the request is not appropriate. Dr. Woodruff stated he came to make presentation so that the County would guarantee the payment of the $160,000 which was approved in 1994. Ms. Ramsey stated that the funds are waiting for payment. 6 • Chairman Blackford stated that the packet the City submitted is great and he suggested that for future if a packet could be submitted prior this would expedite a decision. Mr. Zaks requested for some clarification on D 15 of the PARAB packet under Naples Landing phase I. Mr. Zaks stated that the County Commission does not want to pay any part of the Commercial Loading/Unloading dock; but under phased I it shows approximately$97,000 is included in that fund. Mr. Terry stated that the asterisk items are the percentages and the City will be paying for the $55,000 portion. Mr. Zaks suggested that those figures goes to D16 phase II. Comments/Discussion - Ms. Ramsey made a comment to PARAB stating that the County does not have to contribute 50/50 because the City made the suggestion. Chairman Blackford stated that the County need to have some general policy for the future because if the County set a precedent that we fund 50% for City parks then that would be an expectation. Ms. Stan also suggested that some kind of criteria needs to be set or guidelines. Ms. Ramsey inquired whether if PARAB wanted staff to set the guidelines or PARAB. VI. REQUEST FOR DISCUSSION/SPECIFIC UPDATE ITEM a. Tigertail Concession Audit Report- A letter from Bob Titus stating that Tigertail Beach Food and Beverage Service (Cool Concession) Agreement and in is in substantial compliance with the terms of the contract. Of all the contract requirements tested by the auditor, the concessionaire was in compliance with exception of one item: On an annual basis, the concessionaire is required to submit a statement of gross receipts for the anniversary year. The concessionaire did comply with requirement, but the contract goes on to state that "Said statement shall be certified as true, accurate and complete by the Concessionaire and by an independent Certified Public Accountant." The auditor saw no evidence supporting compliance with requirement that the annual statement be audited by a CPA. The concessionaire has informed the auditor that "a verbal agreement exits between Cool Concessions and Collier County Parks and Recreation that the annually audit by an independent was deemed to expensive and therefore not required. Ms. Ramsey stated that there has not been any verbal agreement and verbal is verbal. On the new lease agreement is in writing. Mr. Mueller stated that he visited the concession at least a half a dozen time and they have not been issuing receipts. Recently Mr. Mueller saw in the news 7 NI" paper that the Cool Concession is requesting from Board of County Commission approval for their agreement. Mr. Mueller stated that he failed to understand why there is doubts of their past record and why are the County renewing their lease agreement. Mr. Franco stated that the Auditors says that Tigertail Cool Concession is in substantial compliance with the gross receipts. However, they did not get a CPA which they are suppose to do. Chairman Blackford explain that the Cool Concession is compliance with paying the revenue based on those receipts. When there is a cash register it prints a receipts for customer and one in the register. Ms. Ramsey stated that the auditor visited the Cool Concession on two occasions and did not identify himself and every time he purchase from the concession stand a receipt was issued. Mr. Mueller stated that he lives on Marco and he mentioned this for about a year and a half every time he ,his wife, and friends visited Tigertail concession and they were not issuing receipts. Mr. Mueller stated that this is not a figment of his imagination and this is why he is concern about the fact that suddenly we are saying"Let us renew his contract." b. Registry Resort/Clam Pass - Ms. Ramsey had two conversations one with Mr. Jerry Thirion, Managing Director/Vice President of the Registry Resort regarding some concerns that they were not picking up. Ms. Ramsey will meet with Mr. Thirion and the unit owner (AUO) regarding some negotiation and since Registry has been sold the negotiation has been put on hold. c. Fee Policy - Board of County Commission has approved the fee policy. Mr. Zaks suggested that Mr. Smith send a copy of the fee policy for review next year early. VII.REPORTS &UPDATES a. Monthly Report(May)- No Discussion b. Lee Cypress Status- The site is being cleared; playground equipment has been ordered and the tentative date for delivery is 8/18/97. Mr. Smith talked to Lee Cypress Corp regarding installing a security light. Mr. Smith is looking for donations for landscaping. Ms. Stan will put a an article in the Everglades Echo and the Golden Gate Gazette regarding donations. c. Golden Gate Neighborhood Park Status - Board of County Commission approved. It was decided that the County would fund the 8 0 purchase of the land and set up a separate taxing district within the City/Neighborhood to reimburse for that purchase. d. Sugden Park Policy - a draft policy for large community special events to be held in Sugden was distributed to PARAB members. Ms. Ramsey stated that the Parks and Recreation Department does not have a policy were an organization could reserved the entire park(e.g. Jaycees would like to reserved park for fire works) and this policy would address that special need. The proposed activity must provide educational or recreational value. PARAB will review and submit any suggestion at next meeting. e. Adopt-A-Park Report - Mr. Zaks visited the East Naples Community Park and the Skating Park is moving along it had been poured and curing. Roller Hockey Rink; the screws are still in the wood, please repair; the Scoreboard still need a 120 power outlet. Mr. Zaks stated that there are some very rough spectators where the teams are. They actually had to get some volunteers to supervised where boxes are near rink. Please make signs if possible saying "No spectators." Sugden Regional the stands are in and there fills that are waiting to be spread. f. PARAB Meeting Schedule - Meeting Schedule at Cocohatchee River Park on August 27, 1997 at 2:00 p.m. g. FYI. - Ms. Stan, Chairman Blackford, and Mr. Mueller commented on how great and informative the FYI looks. VIII. ADJOURNMENT Meeting adjourned at 4:45 P.M.. Motion by Joseph Zaks to adjourn. Seconded Gayle Stan. Passed 5/0. 9