VB MSTU Minutes 04/07/2016 V aMd a,6i0t Saadi JV 1.5.711.
Advisory Committee
3299 East Tamiami Trail Suite 103
rty
Naples, FL 34112
MINUTES
APRIL 7,2016
I. CALL TO ORDER: Chairman Arthur called the meeting to order at 2:00 P.M.
II. ATTENDANCE
Advisory Committee Charles Arthur—Chairman
William Sjostrom—Vice Chair
Mark Weber
Bruce Forman
Gabriella R. Miyamoto
Staff Harry Sells, Project Manager
Dan Schumacher, Project Manager
Others Gary Gorden—Commercial Land Maintenance
Dale Slabaugh—DAS and Associates
Wendy Warren—Juristaff
III. APPROVAL OF AGENDA
Mr. Sjostrom moved to approve the Agenda subject to the following changes:
Additions: Item IX. New Business
B. Introduction of Dan Schumacher
C. Summer Meeting Schedule
Second by Mr. Forman. Carried unanimously S- 0.
IV. APPROVAL OF MINUTES
MARCH 3,2016
Mr. Forman moved to approve the minutes of the March 3, 2016 Vanderbilt Beach MSTU
meeting subject to the following change:
Page 2, Item VII. B. General Status of Burial Project, Bullet 3 from "...Estimated completion date
for the project is one and one-half years) ..,"to ...Estimated completion date for the project is
six months). "
Second by Ms. Miyamoto. Carried unanimously S- 0.
V. LANDSCAPE REPORT—GARY GORDEN,COMMERCIAL LAND MAINTENANCE
Mr. Gorden, Commercial Land Maintenance, reported on landscape maintenance noting:
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• Danella Utility Construction is installing new sod on Vanderbilt Drive. Mr. Gorden
reported some irrigation heads and pipes were broken and repaired by CLM.
• Mr. Gorden, CLM, requested notification of plant or sod material installation to enable
programming of the irrigation system.
• The system is programmed to operate on Sunday, Tuesday and Thursdays from 12:01 am
to 5:30 am. New sod will be watered daily for two or three weeks.
• A report was received of possible "white fly" in a Ficus hedge on Willet Avenue. CLM
removed an infected Ixora and treated the hedge with herbicide.
VI. CONSTRUCTION REPORT—HARRY SELLS
None
VII. PROJECT MANAGER'S REPORT—HARRY SELLS
A. Bill Sjostrom's term expires on 11/13/16
Mr. Sjostrom expressed his intent to apply for a new term with the Vanderbilt Beach
M.S.T.U. Advisory Committee.
Mr. Arthur reported he will not be seeking a new term.
B. BUDGET REPORT for 4/7/2016
Mr. Sells provided an overview on the "Vanderbilt MSTU Budget Report on Fund 143" dated
April 7, 2016 highlighting:
• Property taxes collected to date total $1,000,198 with a balance of$97,601 remaining.
• There is no change from the March 3, 2016 budget for Other Contractual
expenditures.
• Other Contractual Commitments total $1,686,867 with Expenditures of$1,436,925
leaving a balance of$199,110.
• Operating expense remaining balance totals $282,133.
• Current cash funds total $3,080,000 with an additional $1,010,000 credited October 1,
2016.
Project Cost Estimate Phases II and III
Mr. Sells distributed a"Project Cost Estimate 4/6/2016" for Phases II and III to the Committee
highlighting:
• Original Concept of Construction estimate total was $5.305M
• Current Concept of Construction estimate total is $4.760M leaving $1.015M in funds
available.
• Hole Montes Contract for$546,093 is for time and materials and covers Phases II, III
and IV.
• The RWA Surveying Contract for Phase IV is also for time and materials.
• Current assets total $3.080M in cash with $1.01M scheduled for receipt October 1, 2016.
• Current operational expenditures total $213,000 annually(in addition to basic contracts
netting approximately $3M for Phase IV).
The Committee requested Mr. Sells provide a recap of actual dollars expended for Phase I
and an estimate for Phase IV at the May 5, 2016 meeting.
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C. GENERAL STATUS OF BURIAL PROJECT
Mr. Sells updated the Committee on construction Phases II and III noting:
• Danella Utility Construction has completed conduit installation to the vaults however it is
fed incorrectly into twelve of the fourteen Vista switches on Vanderbilt Beach Road,
Vanderbilt Drive and Bluebill Avenue.
• Danella Utility Construction provided a quote of$70K to dig up and re-route the conduit.
The repair package is covered under their contract which expired March 1, 2016 and
must be reinstituted for the repairs to the system to be undertaken.
The Board of County Commissioners will review the request to reinstate the Danella's
contract at the April 26, 2016 meeting.
• Mastec North America, Inc. has pulled most of the primary cable and secondary cable
and feeder cables will be pulled on completion of conduit repairs.
The Committee requested clarification of responsibility for the construction error.
Mr. Sells reported demand letters have been sent to the parties liable -Danella Utility
Construction, FPL and Hole Montes - noting Danella and Mastec stopped construction
March 7, 2016.
• Utility poles will be removed following Florida Power and Light Service activation at the
end of Phases II and III.
D. PHASE IV STATUS
Mr. Sells recapped the status of Phase IV Construction from Bluebill Avenue north to Wiggins
Pass Road noting start and completion dates for the Vanderbilt Drive Pathway Project have not
been finalized. The following was noted:
• FPL has not provided plans or an estimated time frame for plan receipt for Phase IV.
• The Committee suggested the option Phase IV construction mirror Phase I wherein FPL
perform their services independently and coordinate with Century Link and Comcast.
• Mr. Sells noted an escrow agreement could be created and the construction done in two
phases: A. FPL; B. Century Link and Comcast.
The Committee requested Mr. Sells schedule a meeting with John Lehr of FPL, Bill Sjostrom,
Michelle Arnold and himself to discuss the project.
Mr.Arthur motioned to explore the feasibility of Florida Light& Power performing their
services for Phase IV independent of the M.S.T.U., similar to the methodology utilized in
Phase I, and coordinate the project with Comcast and Century Link. Second by Mr. Sjostrom.
Carried unanimously 5—0.
VIII. OLD BUSINESS
A. LANDSCAPE DESGIN-DALE SLABAUGH
Mr. Slabaugh, Landscape Architect, DAS and Associates, distributed a rendering of the
proposed design for the "corner accents" on Vanderbilt Drive to the Committee for
discussion. He highlighted the "repetitive"theme noting:
• The cost to landscape the corners of seventeen streets as presented is $54,656 plus
$10,400 for the Park corner and road sign area for a total cost of$65,056. Demolition
and irrigation costs are additional.
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• He suggested sod in the linear area west of the sidewalk as width restriction(six feet)
limits planting.
The Committee discussed the project and:
1. Recommended implementation after the County Water Main Replacement Project,
scheduled to begin in September 2016, is completed.
2. Directed Mr. Slabaugh to finalize the plan with landscape treatments at the corners of the
streets and along the Right of Way corridor to create a document from which a cost
proposal can be prepared to submit to the Committee for evaluation.
Mr. Sells suggested Staff could prepare a document for landscape maintenance Rules and
Guidelines for homeowners for distribution upon construction completion.
IX. NEW BUSINESS
A. COMMERCIAL LAND CONTRACT RENEWAL-EXPIRES 7/16/16. FINAL 7/17/17.
The Committee discussed the landscape contract with Florida Land Maintenance, dba
Commercial Land Maintenance, and agreed to renew the contract.
Mr. Sjostrom moved to approve renewal of Florida Land Maintenance's contract, dba as
Commercial Land Maintenance,for one year (7/17/16 to 7/17/17). Second by Ms. Miyamoto.
Carried unanimously S—0.
B. INTRODUCTION OF DAN SCHUMACHER
Mr. Sells introduced Dan Schumacher to the Committee reporting he will be working with
him and assume responsibility as a Project Manager for some of the MSTU's at a future date.
Mr. Schumacher shared information about his background with the Committee noting he
has been a resident of Naples since the early 90's and is an engineer by trade.
C. SUMMER MEETING SCHEDULE
The Committee discussed dates for meetings May through October. Mr. Sells noted an on-
site quorum of three is required for a meeting where action is to be taken.
The meeting will be held May 5, 2016 as scheduled and future summer meeting dates will
be discussed.
X. MEMBER COMMENT
None
XI. PUBLIC COMMENT
None
There being no further business for the good of the County, the meeting was adjourned by
order of the Chair at 3:20 P.M.
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VANDERBILT BEACH MSTU ADVISORY COMMITTEE
Charles Arthur, Chairman
The minutes approved by the Board/Committee on fr7E'f °5 , 2016
"as submitted" I X 1 OR "as amended" I 1.
NEXT MEETING DATE: MAY 5,2016 2:00 P.M.
"CLAUSSEN FAMILY CENTER"AT ST.JOHN'S CHURCH
625 111TH AVENUE,NAPLES,FLORIDA
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