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RR Beautification MSTU Minutes 04/11/2016 • lilt i 0P i N. Radio Road Beautification M.S.T.U. Advisory Committee 3299 East Tamiami Trail Suite 103 Naples Florida 34112 April 11, 2016 I. Call to Order Chairman Lewis called the meeting to order at 3:00 PM. A quorum was established; four voting members were present. II. Attendance Advisory Committee Dale Lewis - Chairman Helen Carella,John Weber,Maria Schoenfelder, (Vacancy) County Harry Sells—Project Manager; Dan Schumacher—Project Manager Others Robert Kindelan—CLM; Wendy Warren—JuriSolutions— Transcriptionist III. Approval of Agenda Mr. Weber moved to approve the Agenda moved to approve the Agenda subject to the following change: Addition: Item V. Project Managers Report Al. Introduction of Dan Schumacher Second by Ms. Carella. Carried unanimously 4- 0. IV. Approval of Minutes—February 8,2016 Mr. Weber moved to approve the minutes of the February 8, 2016 meeting as presented. Second by Ms. Carella. Carried unanimously 4- 0. V. Project Manager Report—Harry Sells Al. Mr. Sells introduced Dan Schumacher to the Committee reporting he will be working with him and assume responsibility as a Project Manager for some of the MSTU's at a future date. Mr. Schumacher shared information about his background with the Committee noting he has been a resident of Naples since the early 90's and is an engineer by trade. A. Budget Report Mr. Sells presented the"Radio Road MSTU Fund 158, April 11, 2016" for information purposes and provided an overview of the budget noting: • Property taxes collected to date total $289,679 with a remaining fund balance of$20,921. • Of the $158,700 FY16 Operating Expense budget, $63,318 is committed and $79,063 in invoices has been paid leaving$16,319 available for expenditures. 1 • Estimated carry forward (line 33 Improvements General) is $772,300. • Estimated cash of$854,773 includes $63,318 of committed funds. • FY16-17 budget proposes a millage rate reduction from .3 to .1. The new millage rate will generate approximately $100,000 in income. • FY17 operating expenses are projected to be consistent with FY16 and reserves are sufficient to protect against unanticipated expenditures. • The new budget effective October 1, 2016, has been submitted to the Board of County Commissioners and a decision should be rendered in four to six weeks. Mr. Sells noted it is the policy of the BCC to establish a neutral revenue budget. • September 2016 budget review will include year-end FY15-16 analysis and projections for FY16-17. B. Status of Irrigation System Mr. Sells provided an update on the irrigation system as follows: • The final HydroPoint controller has been installed by Commercial Land Maintenance (CLM). • A software issue prevented adequate watering of sod and has been corrected to water new sod daily. • The irrigation system on Radio Road is not functioning in multiple locations. • The County is responsible for the irrigation system on arterial roadways and the contact for the MSTU is Travis Gossard, CPM Director of Road &Bridge Maintenance. • Staff will relay the MSTU's concerns on irrigation to Mr. Gossard, report any findings to the Committee and request he attend a future meeting to discuss operation of the system. C. Commercial Hedge Code Enforcement Update Mr. Sells reported Commercial Land Maintenance, completed the planting and irrigation installations for REG8 Berkshire Commons, LLC in accordance with the MSTU Agreement within budget. The MSTU is responsible to ensure the work was completed in accordance with the specifications for a period of six months from the date the irrigation repairs are complete. D. Devonshire and Santa Barbara Median re-configuration Mr. Sells reported: • The County will be eliminating the westbound turn lane from Devonshire Boulevard in to the Berkshire Commons shopping center at some point in the future and constructing dual eastbound left turn lanes from Devonshire Boulevard onto Santa Barbara Boulevard. • The water line which feeds the irrigation system runs from the North to the South side of Devonshire Boulevard underneath the median. • Three valves connected to the line have to be removed and the pipe tied down. This expense would be incurred by the MSTU. He presented conceptual drawings for the Committee's review and proposed two options for median beautification as follows: • Option 1 —an eleven foot turn lane with a three foot median with pavers. • Option 2—two ten foot lanes with a five foot eight inch landscaped median. 2 • The Committee discussed the options and confirmed a wider turn lane with median pavers is preferable. Chairman Lewis moved for the County to install pavers (duplicating color of existing pad pavers) in lieu of landscaping and irrigation in the median. Second by Mr. Weber. Carried unanimously 4—0. The existing Flag Pole is the property of Berkshire Lakes Master Association. The Committee discussed the relocation of the pole in the median or moving it to another median location. Ms. Schoenfelder will note the Homeowners Association to contact Mr. Sells to review options and indicate their location preference. E. Landscape Architect's Report Mr. Sells distributed Scott Windham Studios, Inc. monthly maintenance reports for Radio Road and Devonshire Boulevard dated March 1 and April 6, 2016 to the Committee highlighting: Devonshire Blvd. • Medians #3 and #6—Remove Lantana and replace with Duranta Gold Mound (east tip #3 and south tip, Radio Road#6). • EAST ROW—Replace forty foot dead patch of Asian Jasmine west of shopping center entry drive. • Check irrigation coverage for newly placed St. Augustine sod. • Mulch medians. • Trim Montgomery seed pods. Mr. Sells requested a proposal from Commercial Land Maintenance for replacement of the Lantana with Duranta Gold Mound for Medians#3 and#6. Radio Road Mr. Windham reported in April, he notified Staff the irrigation system in the medians appeared to be malfunctioning and needed to be corrected immediately. On receipt of the report,Mr. Sells immediately forwarded the report to David Morgan, Maintenance Manager,Road and Bridge Maintenance Division, requesting action and noted the system is now functioning. VI. Landscape Maintenance Report—Robert Kindelan Commercial Land Maintenance Mr. Kindelan, CLM, reported on maintenance as follows: • The new HydroPoint irrigation system is up and running, • The irrigation controller on the shopping center side of Residential side of Devonshire Boulevard is inoperable and affecting multiple zones on the system. He will have a resolution to the situation on April 12, 2016 and report his findings to Mr. Sells. • The irrigation valve at the entrance to Belleville Boulevard is not functioning and CLM will verify water is present at the valve. • Seasonal fertilization is scheduled for the week of April 18, 2016. 3 . • The Gold Mound is wilting indicating debris in irrigation line or clogged heads and item will be remedied. • Weeds in the Asian Jasmine are being treated with herbicide • The three or four distressed plans in the Commercial side hedge will be replaced. Mr. Kindelan will provide Staff a count of Asian Jasmine damaged by auto traffic during the January storm and a quote for replacement. Mr. Kindelan reported CLM will not be responsible for Landscape maintenance for Radio Road effective April 12, 2016 as the County has awarded the contract to another provider. I VII. Old Business None VIII. New Business A. Commercial Land Maintenance Contract Renewal—5/27/2016 The Committee discussed the landscape contract with Florida Land Maintenance, dba Commercial Land Maintenance, and agreed to renew the contract. Chairman Lewis moved to approve renewal of Florida Land Maintenance's contract, dba as Commercial Land Maintenance,for one year(5/27/16 to 5/27/17). Second by Mr. Weber. Carried unanimously 4—0. X. Public Comment/Committee Member Comment Marlene Sherman expressed concern on the irrigation issue on the County maintained arterial roadways and suggested the Committee contact Penny Taylor,Naples City Council representative for their district,to discuss solutions. There being no further business to come before the Committee, the meeting was adjourned by the Chair at 4:10 P.M. NEXT MEETING: MAv 9,2016—3:00 PM Berkshire Lakes Master Association Clubhouse 495 Belville Boulevard,Naples,FL 34105 RADIO ROAD MSTU ADVISORY COMMITTEE ( 1 it))'L Da e Lewis, Chairman 9 The Minutes were approved by the Committee on fn l9\-/ ) , 2016 as presented )< , or as amended . 4