RR E MSTU Minutes 04/13/2016 Tcr>%l
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3299 Sao 7audami Iaaii Suite 103
714idee, 94 34112
MEETING MINUTES
APRIL 13, 2016
LOCATION
Sanctuary Club house 7906 Haven Drive
I. Call to Order
Ms. Chapin called the meeting to order at 10:00 am. Roll call was taken and a quorum was
established.
II. Attendance
Members: Chairman Dale Johnson (Excused), Suzanne Chapin, Renato Fernandez (Excused),
Janice Bundy, Holly Amodeo
County: Harry Sells—Project Manager, Dan Schumacher—Project Manager, Michelle Arnold
—Director
Others: Dayna Fendrick, Urban Green Studio, Inc., Robert Kindelan—Commercial Land
Maintenance, Wendy Warren—Juristaff.
III. Approval of Agenda
Ms.Amodeo moved to approve the Agenda as presented. Second by Ms. Bundy. Carried
unanimously 3- 0.
IV. Approval of Minutes: March 9,2016
Ms.Amodeo moved to approve the minutes of the March 9, 2016 Radio Road East MSTU
Advisory Committee meeting as presented. Second by Ms. Bundy. Carried unanimously 3- 0.
V. Project Manager Report, Harry Sells
A. Introduction of Dan Schumacher,Project Manager
Mr. Sells introduced Dan Schumacher to the Committee reporting he will be working with him
and assume responsibility as a Project Manager for some of the MSTU's at a future date.
Mr. Schumacher shared information about his background with the Committee noting he has
been a resident of Naples since the early 90's and is an engineer by trade.
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B. Sue Chapin and Holly Amodeo Terms Expire 10/27/19
Ms. Amodeo has completed her application on the County website and Ms. Chapin is in the
process of applying.
C. Budget Report—April 13,2016
Mr. Sells distributed and reviewed the Radio Road East MSTU budget report for Fund 166, dated
April 13, 2016 noting:
• $128,796 of the $138,500 FY16 Ad Valorem tax revenue has been collected.
• The Advisory Committee motion for a budget amendment of$20K at the March 9.
2016 meeting is not reflected in the budget as approval is required by the Board of
County Commissioners and is on the consent agenda for April 26, 2016.
• The operating funds available for FY16 of$46,538.44 will increase to $66,538.44 with
the financial amendment.
• A purchase order for Florida Land Maintenance, Inc., dba Commercial Land Maintenance,
in the amount of$11K to cover current maintenance cost, conversion of the irrigation
system controllers from Motorola Irrigation to Hunter and hand watering of landscaping in
January will increase to a total of$12,053.
• A purchase order has been issued for$9K for mulch.
• The combination of the two above referenced purchase orders will reduce operating funds
available to an amended total of$46,538.
• The contractual commitment to Amado Lawn Service will be $2,300 for the cost of
landscape edging strips and additional bags of mulch for the median refurbishment project.
• Affordable Landscaping commitment for$1,700 will remain in the budget pending
mediation resolution.
• The Contemporary Control purchase order for$1,387.50 will be closed.
• Debt service needs will be addressed at the May 2016 meeting.
• The proposed budget effective October 1, 2016, has been submitted to the Board of
County Commissioners and a decision should be rendered in four to six weeks.
Mr. Sells noted it is the policy of the BCC to establish a neutral revenue budget.
• September 2016 budget review will include year-end FY15-16 and the proposed FY16-
17.
Mr. Sells will review the open commitments for potential reductions and continually update the
Committee on the MSTU's financial status.
Mr. Sells distributed a `Budget to Actual Comparison BCS Drilldown Report" for 2016 to the
Committee outlining the Adopted, Amended and Actual Budget noting a carry forward/reserve
fund of$105,900.
Mr. Sells presented the Committee with the Amortization Schedule for the Radio Road East
MSTU Loan highlighting:
• The principal balance effective June 1, 2016 is $352,359.21.
• The scheduled pay off date is June 1, 2022.
D. Status of landscape Project
Mr. Sells reported the median refurbishment project is complete and in maintenance mode.
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E. Status of Irrigation System
Mr. Sells reported the irrigation system has been converted to Hunter. All items have been
repaired and rechargeable batteries for controllers purchased.
Mr. Sells requested CLM replace the broken irrigation head on Median 37/38 in the new plant
area.
VI. Landscape Architect's Report—Urban Green Studio, Dayna Fendrick
Ms. Fendrick distributed the "Landscape Architect's Field Report 2016—4" for field visit on
4/8/16 (see attached) highlighting:
• Bougainvillea is not blooming.
CLM will review irrigation to determine if the plants are over watered and, with Mr. Sells
approval, make any necessary adjustments.
• Scheduling of spring fertilization is required
• The Gumbo Limbo trees should be trimmed.
CLM's new maintenance contract specifies time frame for structural pruning. CLM will
confirm pruning dates.
• Bird of Paradise - Remove old flower bracts and treat with herbicide for sooty mold as
necessary.
CLM will confirm fplants have been treated for sooty mold.
• Rake out ruts and repair damaged edging caused by errant vehicles on Medians#35, #38
and #39.
CLM will re-do the repair.
• Four irrigation heads need to be added on Medians#36 and#37.
VII. Landscape Maintenance Report—Commercial Landscape Maintenance
Mr. Kindelan updated the Committee on landscape maintenance noting:
• The new contract defines scheduling and timing of work to be performed including tree
trimming.
• The use of Green Dye in Herbicide application has been discontinued.
• Coontie on Median #37 has not been treated with herbicide.
• The Gumbo Limbo trees were treated with herbicide and the sooty mold has been
mitigated.
• Palm fronds will be removed weekly.
• Mulch will be applied to the remaining medians in approximately two weeks.
The Committee requested Commercial Land Maintenance submits a plan to Staff outlining the
plants in need of replacement in all medians. The report will be utilized for preparing the FY
16/17 budget.
VIII. Old Business
None
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IX. New Business
In the Know column,Naples Daily News Email
Ms. Arnold distributed an email from Bill Kearney of Sapphire Lakes to Tim Aten, columnist of
"In the Know"for the Naples Daily News, referencing an article published April 11, 2016 titled
"Why do some Collier Roads not have Median Landscaping" for informational purposes.
The email questioned Collier County's plan to refurbish medians and challenged the expenditure of
County funds noting communities bordering Immokalee Road and other impacted roadways
should establish an MSTU (as Radio Road East did) and finance refurbishment through an
increased millage rate in taxes.
Ms.Arnold responded to Mr. Kearney the County's policy provides the option to landscape
County roadways as Radio Road East has done through the MSTU however some communities
chose not to pursue this option.
Landscape Architect Contract Renewal
Mr. Sells reported the contract for the Landscape Architect will be coming up for renewal. The
contract is awarded based on qualifications and experience and subsequently a fee is negotiated.
X. Committee Comments
The Committee inquired if the vacant land on the corner of Davis Boulevard and Radio Road was
subject to MSTU contributions.
Ms. Arnold noted all owners contribute if the property is located within the MSTU (with the
exception of agricultural land).
Mr. Sells will research the parcel of land to determine why taxes are not being contributed to the
MSTU and a time frame for any future contributions and report his findings to the Committee.
XI. Public Comments
None
There being no further business to come before the Committee, the meeting was adjourned
by the Chair at 11:38 pm.
NEXT MEETING: MAY 11,2016—10:00 AM
SANCTUARY CLUB HOUSE 7906 HAVEN DRIVE
NAPLES,FL 34112
. I 0 ROAD EAST MSTU ADVISORY COMMITTEE
Dale Johnson, Chair .an
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