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RR E MSTU Minutes 03/09/2016 6 Radio Road Eadt 7x.S. 7.1€. r1d'acaouy eovcittee 3299 Seta 7cualeuoti 7aali Suite 103 paged, 74 34112 MEETING MINUTES MARCH 9, 2016 LOCATION Sanctuary Club house 7906 Haven Drive I. Call to Order Ms. Chapin called the meeting to order at 10:00 am. Roll call was taken and a quorum was established. II. Attendance Members: Chairman Dale Johnson, Suzanne Chapin, Renato Fernandez, Janice Bundy, Holly Amodeo County: Harry Sells—Project Manager, Michelle Arnold—Director Others: Dayna Fendrick, Urban Green Studio, Inc., Gary Gorden—Commercial Land Maintenance, Wendy Warren—Juristaff. III. Approval of Agenda Ms.Amodeo moved to approve the Agenda as presented. Second by Ms. Bundy. Carried unanimously S- 0. IV. Approval of Minutes: February 10,2016 Ms. Chapin moved to approve the minutes of the February 10, 2016 Radio Road East MSTU Advisory Committee meeting subject to the following changes: Page 1, Item I. Call to Order from"...Mr. Johnson called the meeting to order) ..,"to .... Ms. Chapin called the meeting to order)." Page 1, Item I. Approval of Agenda from"...Ms. Chapin called approved the Agenda as presented. Second by Ms. Amodeo) ..,"to .... Ms. Amodeo approved the Agenda as presented. Second by Mr. Fernandez)." Second by Mr. Renato. Carried unanimously S- 0. 1 V. Project Manager Report, Harry Sells A. Sue Chapin and Holly Amodeo Terms Expire 10/27/16 Mr. Sells notified Ms. Chapin and Ms. Amodeo their terms are expiring and recommended they submit their application via the County website. He will contact the County Attorney's Office to confirm the forms are posted on line. B. Budget Report—February 10,2016 Mr. Sells distributed and reviewed the Radio Road East MSTU budget report for Fund 166, dated March 9, 2016 noting: • $123,519 of the $138,500 FY16 Ad Valorem tax revenue has been collected. • Operating funds available for the remainder of the year total $44,718.04. • Projected incidental expenses for the balance of FY16 estimated at$51,000. • The Shell Area project is complete and mulch has been applied. • Estimated cost for mulch for the remaining eighty percent of medians is projected to be between $8,000 and $9,000 resulting in an expense shortfall of$20,000 for FY16. • A budget amendment for $20,000 is on the Board of County Commissioners consent agenda for March 22, 2016. • Landscape maintenance will be approximately forty per cent higher this year as it is being performed weekly vs. biweekly. • The Florida Land Maintenance, Inc. (dba Commercial Land Maintenance) contract is on the Board of County Commissioners agenda for approval March 22, 2016 and a budget amendment will be requested to cover the contract. The funds will be reflected in April's budget. Mr. Sells will provide two budget scenarios for the April meeting: One reflecting the loan balance including amortization and the other a traditional fund 166 monthly budget C. Status of landscape Project Mr. Sells reported Amado Lawn Service has completed the median refurbishment project. D. Status of Irrigation System Mr. Sells reported the Motorola irrigation system has been analyzed and proposals submitted for the hardware portion of the irrigation system which will be split off from the County system. Mr. Sells presented two proposals from Contemporary Controls& Communications, Inc. for isolation of the Radio Road East irrigation system from the County system. He noted they are for informational purpose highlighting: • On-site service for network configuration for splitting from the County system in the amount of$340. • Central/Field programming and training for two Project Managers in the amount of $3,400 will be shared by three MSTU's. The Committee tabled approval of the proposals for a future meeting. Mr. Sells updated the Committee on the operations of the irrigation system noting: • Two controllers at the West and East end were not functioning properly. 2 • Staff instructed Commercial Land Maintenance to convert controllers to the Hunter system and rechargeable batteries have been ordered. • The system is programmed to operate on Sunday, Tuesday and Thursdays from 12:01 am to 5:30 am. Mr. Sells will present alternative irrigation system options to the Committee once the new system has been installed for the Radio Road MSTU. F. Commercial Land Maintenance Contract Mr. Sells reported the Florida Land Maintenance, Inc. (dba Commercial Land Maintenance) contract is on the Board of County Commissioners agenda for approval March 22, 2016. Mr. Sells recommended the Landscape Architects service contract go out to bid in FY16 to ensure a service provider is in place October 1, 2016. VI. Landscape Architect's Report—Urban Green Studio,Dayna Fendrick Ms. Fendrick distributed the "Landscape Architect's Field Report 2016—3" for field visits on 2/19/16, 2/22/16 and 3/6/16 (see attached)highlighting: • Adjust watering schedule for Crotons to three times per week. • Schedule spring fertilization. • Trim Golden Creeper in all medians. • Repair damage on Medians#35, #38 and#39 caused by automobiles. • Prune the Silver Saw Palmetto, Gumbo Limbo and Silver Buttonwood trees. • Fertilize Palm trees on Medians#31 and#34. • Trim Muhly Grass. • CLM is now responsible for eradicating weeds in the newly planted areas. VII. Landscape Maintenance Report—Commercial Landscape Maintenance Mr. Gorden updated the Committee on Landscape Maintenance noting: • Bromeliads have been replanted in the Shell areas. • Golden Creeper will be trimmed median by median. • The Silver Saw Palmetto will be trimmed week ending March 12, 2016. • The Gumbo Limbo trees will be structurally pruned under Mr. Gorden's supervision by mid-April. The white fly pesticide applications have been effective. • Mr. Gorden and Mr. Sells will review the Silver Buttonwood trees and ensure pruning achieves a natural look. • Supplemental fertilizer has been applied to the Palm tree on Median#31. • Palm Tree on Median#34 will be fertilized. • Muhly Grass trimming will be completed by next service date. • Torpedo Grass has been pulled out. • Fire Ant treatment continues to be applied. • Mulch will be applied to the remaining medians the end of March. The Committee and Staff instructed Commercial Land Maintenance to discontinue the herbicide application with green dye. 3 Ms.Arnold inquired regarding the completion date for trimming of the Golden Creeper. Mr. Gorden, CLM, noted trimming is done median by median, and will contact Mr. Kindelan, CLM, to see if he will approve dedicating a crew to the Golden Creeper pruning. Ms.Arnold and Mr. Sells will compare the proposals for mulch application between CLM and the County. Mr. Gorden submitted a proposal for plant replacement for Median #32 in the amount of $4,552. The Committee tabled a decision to a future meeting. The Committee requested Commercial Land Maintenance submits a plant replacement list for all medians to Staff. The Committee will provide direction to CLM upon receipt of the total project list. VIII. Old Business Staff reported meetings for preparation of the FY 17 budget commence next week. IX. New Business None X. Committee Comments The Committee complimented Staff and Commercial Land Maintenance for the landscaping improvements. XI. Public Comments None There being no further business to come before the Committee, the meeting was adjourned by the Chair at 11:20 pm. NEXT MEETING: MARCH 9,2016—10:00 AM SANCTUARY CLUB HOUSE 7906 HAVEN DRIVE NAPLES,FL 34112 RADIO ROAD EAST MSTU ADVISORY COMMITTEE tri P Dale ohnson Chaim an The Minutes were approved by the Committee on A i'r I L. I ` 2016 as presented X , or as amended 4