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Lely Beautification MSTU Minutes 03/24/2016 GOLF ESTATES BEAUTIFICATION MSTU ADVISORY COMMITTEE 3299 Tamiami Trail East Suite 103 Naples, Fl 34113 Minutes March 24,2016 I. Call to Order Chairman Branco called the meeting to order at 2:00 PM. A quorum was established. II. Attendance Members: Tony Branco, Robert Slebodnik, Kathleen Dammert(Excused), Linda Jorgensen, (Vacancy) County: Harry Sells - Project Manager; Dan Schumacher—Project Manager Others: Mike McGee - Landscape Architect; Robert Kindelan - CLM; Wendy Warren—Juristaff III. Approval of Agenda Mr. Slebodnik moved to approve the Agenda subject to the following change: Addition: Item VII. Project Managers Report G. Florida Power and Light- Light Pole U.S. Route 41 Second by Ms. Jorgensen. Carried unanimously 3- 0. IV. Approval of Minutes—February 25,2016 Ms. Jorgensen moved to approve the minutes of the February 25, 2016 meeting subject to the following changes: Page 4, Item X. B. Projects for the Year—Main Entrance Refurbishment Line 4 - delete "...The Committee identified areas which would benefit from additional lighting)." Page 4, Item X. B. Projects for the Year—Traffic Calming on St. Andrews Boulevard from "...address areas of concern including the intersection of Santa Barbara Boulevard and St. Andrews Boulevard) ..," to ... address areas of concern resulting from the intersection of Santa Barbara Boulevard and St. Andrews Boulevard.). " Second by Mr. Slebodnik. Carried unanimously 3- 0. V. Chairman's Report—Tony Branco Landscape Maintenance Review Chairman Branco reported on his community tour with Mr. Gorden, CLM highlighting: • The Palm trees on the outbound side on each side of the monument require pruning. • The Palm tree on Treasure Point is showing signs of stress and will be addressed in the landscape report. • An automobile accident on St. Andrews stopped short of the front entrance plantings so no action was required. • A resident of Doral Circle joined them and his tree planting suggestion will be addressed during the landscape report. 1 • • Concern regarding absence of notification of Florida Light and Power construction on St. Andrews Boulevard and Route 41. Mr. Sells will address the project during the Project Managers Report. VI. Election of Officers Ms. Jorgensen moved to recommend the Officers serving the Lely Golf Estates Beautification M.S.T.U.Advisory Committee for 2015 continue to serve for 2016(Tony Branco- Chairman, Robert Slebodnik-Vice Chair). Second by Mr. Slebodnik. Carried unanimously 3—0. VII. Project Managers Report—Harry Sells A. Introduction to Dan Schumacher Mr. Sells introduced Dan Schumacher to the Committee reporting he will be assuming responsibility, in partnership with Mr. Sells, as the Project Manager for the Lely MSTU. Mr. Schumacher shared information about his background with the Committee noting he has been a resident of Naples since the early 90's and is an engineer by trade. B. Mr. Sells summarized the "Lely MSTU Fund Budget 152 dated March 24, 2016"for information purposes and provided an overview of the budget. • $188,899 of the $214,000 FY16 Ad Valorem tax revenue has been collected. • Operating expenses funds remaining available total$4,186.57. • Estimated carry forward funds of$195,000 ($100K line 38-catastrophe reserve plus $95K line 32 - improvements general)will solidify in April 2016. • A purchase order for Contemporary Controls and Communications, Inc. in the amount of $1,425 was generated for repairs to the Motorola irrigation system. This vendor is approved to perform the work required for the irrigation system transition from the County to the MSTU. • The purchase order for Hart's Electrical, Inc. for$1,760 will be closed. • Hart's Electrical, Inc. has been paid $1,720 for a conduit repair at Heather Lane and Pebble Beach Boulevard and the net balance of the $5,080 (approximately$3,200) will be closed. • Simmonds Electrical of Naples purchase order balance of$1,468.73 will be closed. • A purchase order in the amount of approximately $3,000 will be opened for Simmonds Electrical of Naples to cover maintenance cost for lights. • Estimated cash available is $287,826.82 includes an available balance of$201,044.51 plus $86,782.31 in expenses committed but not spent. Mr. Sells reported the quote to repair the light pole at Pebble Beach Boulevard was in the $1,700 range. An insurance claim has been filed with the County and there is a$500 deductible. He estimates a response to the claim will be received in three to twelve months. Chairman Branco requested Staff include this item on the bi monthly meeting Agenda until a resolution is realized. The budget for FY2017 should be finalized the third week in April. The Board of County Commissioners typically establishes a millage neutral or revenue neutral rate. With a millage neutral rate additional revenue is generated as real estate values increase. 2 A. Electrical Quotes Mr. Sells presented proposals from Simmonds Electrical of Naples, Inc. ($3,316 dated March 9, 2016 and Hart's Electrical, Inc. ($3,320 dated March 9, 2016)for replacement of 13 lighting fixture lamps. Ms. Jorgensen motioned to cancel the open purchase order for Hart's Electrical,Inc. in the amount of$3,320.00 and accept Simmonds Electrical of Naples,Inc.proposal dated March 9, 2016 in the amount of$3,316.00 for lighting maintenance repairs. Second by Mr. Slebodnik. Carried unanimously 3—0. D. Lighting Inspection Report Mr. Sells presented a Lely MSTU Lighting Inspection summary to the Committee noting seven lights are not working. He will contact Simmonds Electrical of Naples,Inc. to repair the lights and or ballasts. E. Status of Irrigation Mr. Sells reported responsibility for the irrigation system has been delegated to the MSTU noting: • The centralized control system and antenna have to be relocated to an area with adequate reception. • An internet connection will be installed and tested in the new office location to ensure the equipment is functioning as intended. • The MSTU will be required to purchase a new controller for installation at Route 41. • Mr. Holman, Contemporary Controls and Communications, is maintaining the hardware and implementing software changes as required. • Staff will manage software use and the system is programmed to operate on Sunday, Tuesday and Thursdays from 12:01 am to 5:30 am. Mr. Sells will seek a future recommendation from the Committee referencing irrigation system preference—continuation with the current system or investment in an updated system Chairman Branco requested Staff consider suggestions and preferences on the irrigation system and its operation from Mr.Kindelan, CLM, and Mr. McGee, McGee and Associates. F. Well Quotes Mr. Sells reported one bid was received from Youngquist Brothers (YBI)to construct a backup irrigation well for re-use water. A second bid has been requested however he noted the costs outlined below are as follows: • Total cost for the well ($11,500), single phase pump, and hook-up ($7,910) is $19,410. • Total cost if a three phase pump is utilized is $19,525. • YBI will obtain the construction permit. • The MSTU must supply the South Florida Water Use permit,the Collier County right of way permits and electricity for the motors. Mr. Sells was advised well construction would be allowed by the Water Management District. The MSTU is currently on a single phase electrical system and he would have to verify if the system has enough power to operate the pump or if an upgrade to the system is required. 3 G. Florida Power and Light FPL is doing construction on the northwest corner of U.S. Route 41 and St. Andrews Boulevard and have agreed to relocate the light pole thirty feet(estimate) west by the end of the sign. VIII. Landscape Architect Report—McGee& Associates Mr. McGee submitted the "Landscape Observation Report: - FY 15-16, 02/21/16 for information purposes and the following items were discussed: St. Andrews Boulevard • Median#7 - Recommend removal of Foxtail palm. • Cul de Sac #22—Recommend removal of Sabal palm Mr. Kindelan, Commercial Land Maintenance (CLM,) will provide a proposal for tree removal for the April meeting. • Median #1- Recommend removal and replacement of turf on East end. • Median #2—Recommend removal and replacement of declining turf. Valley Stream Circle • Median #13 —Recommend removal and replacement of damaged or missing turf. Mr. Kindelan, CLM, will provide a proposal for removal and replacement for the April meeting. • Median#13 Irrigation—Water meter indicates no usage. Mr. Sells reported the meter operates manually when tested. He will remove the meter from the central system to see if it works in a "standalone" mode. He estimated repair of the controller would be in the $1,000- $2,000 range; replacement with a Hunter controller would be in the $700 range. Mr. Kindelan, CLM, will test the system week ending March 26, 2016 and report findings to Staff Doral Circle and Doral Circle West R/W • Median #23 —Replace Ht.Tabebuia Chrysotricha, Gold Trumpet Tree. Mr. Barton, 110 Doral Circle, offered to donate a Jatropha tree for CLM to plant to replace the Tabebuia. The Committee viewed a photograph of the area and the proposed specimen and confirmed the tree was acceptable. Mr. Sells will inquire if plant material can be donated to the Lely MSTU and planted by the landscape maintenance contractor—CLM. IX. Landscape Maintenance Report—Robert Kindelan Mr. Kindelan, Commercial Land Maintenance (CLM), updated the Committee on the landscape maintenance noting: • Crews are maintaining a routine schedule and the work on Doral Circle will be completed March 24, 2016. • Palm tree seed pods are removed weekly. • Fertilization will be applied in the next few weeks. • Pebble Beach Boulevard, Median#15 —the Bromeliads are recovering and will be evaluated in the summer for decision on replacement. • Bougainvillea on the north end of median #17 and the south end of median #18 are"stressed." 4 • Mr. Kindelan will conduct a "wet check"of the irrigation system the week of March 24, 2016. X. Old Business A. New Member Application—Thomas Connolly Mr. Connolly expressed his interest in becoming a member of the Lely Golf Estates Beautification MSTU Advisory Committee. Chairman Branco motioned to recommend the Board of County Commissioners appoint Thomas Connolly to the Lely Golf Estates Beautification M.S.T.U.Advisory Committee. Second by Ms. Jorgensen. Carried unanimously 3- 0. B. Unfinished Business 1. The Committee discussed proposal E1105358 presented by CLM for removal and installation of sod and plant material in the amount of$2,225. Mr. Kindelan advised this quote combined items #1 and#3 on the "unfinished business" agenda. 2. The Committee reviewed a proposal dated February 23, 2016 in the amount of$800 from CLM to replace Ht. Tabebuia Chrysotricha, Gold Trumpet Tree on Median #13 and tabled a decision on the proposal to the April meeting. Mr. Barton, 110 Doral Circle, offered to donate a Jatropha tree for CLM to plant to replace the Tabebuia. The Committee viewed a photograph of the area and the proposed specimen and confirmed the tree was acceptable. Mr. Sells will inquire if plant material can be donated to the Lely MSTU and planted by the landscape maintenance contractor—CLM. 3. The Committee reviewed a proposal replace Turf on west ROW at Doral Circle Entry with 120 1 gal Blueberry Flax Lily. This item is combined with item #1. Mr. Slebodnik motioned to approve the proposal from Commercial Land Maintenance, E1105378, dated March 10, 2016, in the amount of$2,225.00 for removal and installation of sod and plant material. Second by Ms. Jorgensen. Carried unanimously 3—0. 4. Mr. Sells presented a quote from Commercial Land Maintenance, El 105378, dated March 22, 2016, for removal of grass and sod installation on median #2 and the inbound-outbound right of way in the amount of$2,070. A decision on the proposal was tabled to the April meeting pending a scope of work review by Mr. Kindelan, CLM. D. Committee By Laws The Committee tabled review of the By Laws till the April meeting. 5 XI. New Business A. Project Proposals for the year The Committee discussed the following projects for consideration: 1. Refurbishment of Entry 2. Traffic Calming Chairman Branco noted a traffic study is being conducted on St. Andrews Boulevard. He requested Staffforward the compiled results to the Committee on completion. He inquired if the Road and Bridge Maintenance Department could be invited to a future meeting to review options for calming traffic. Mr. Sells will contact the department and request participation in a future meeting. 3. Lighting Pebble Beach Circle, Pebble Beach Cart Crossing,Forest Hills Cart Crossing, Pinehurst Entry Sign, Potential for Doral Circle. Mr. Sells presented aerial photos with suggested placement of lighting on the roadways for committee review and discussion. Chairman Branco noted the lighting project with concrete poles did not qualify for consideration as the By Laws outlined their scope of responsibility is beautification. Mr. Sells advised the Advisory Committee could exercise the option of requesting the Board of County Commissioners modify the ordinance. XII. Member Comments None XIII. Public Comments None There being no further business to come before the Committee, the meeting was adjourned by the Chair at 3:30 P.M. LELY GOLF ESTATES BEAUTIFICATION MSTU ADVISORY COMMITTEE ,...._7,-/ / Tony Br nco, Chairman The Minutes were approved by the Committee on ///Ped Z P 2016, as presented / , or as amended . NEXT MEETING: APRIL 26, 2016—2:00 PM EAST NAPLES BRANCH LIBRARY 8787 TAMIAMI TRAIL EAST NAPLES, FL 34112 6 MEETING ATTENDANCE LELY M.S.T.U.ADVISORY COMMITTEE Date: April 28, 2016 NAME POSITION SIGNATURE MEMBERS Tony Branco Chairman x Robert Slebodnik �� y x Kathleen Dammert Linda Jorgensen i � x C , �� Thomas Connolly Y . .71W/:<C COUNTY Michelle Arnold Director x Dan Schumacher MSTU—Project Manager Lee' Harry Sells MSTU—Project Manager / x x OTHERS Michael McGee Landscape Architect x ow Robert Kindelan — CLM-Landscape Contractor + ` x Gary Gorden CLM-Landscape Contractor x X r-is 14 04 An. a✓ ! re $u re PP 4/4) X /it 07 ioyefier--6)06, a(4//r-2 y