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Backup Documents 05/24/2016 Item #16I1 1 6 11 El .1 MISCELLANEOUS CORRESPONDENCE BOARD OF COUNTY COMMISSIONERS May 24, 2016 1. MISCELLANEOUS ITEMS TO FILE FOR RECORD WITH ACTION AS DIRECTED: A. CLERK OF COURTS: 1) Items to be Authorized by BCC for Payment: B. DISTRICTS: 1) Cedar Hammock Community Development District: Meeting Agenda 03/14/2016 Meeting Minutes 03/14/2016 C. OTHER: �t° � 16 , 1 6 1 , -log) It ,,,,.. .) ) 0,e42--0 ------ Cedar Hammock Community Development District ril of Supervisors 61•------- Tom Cook,Chairman Calvin Teague,District Manager Gary McClellan,Vice Chairman Dan Cox,District Counsel Larry Minanryer,Assistant Secretary Sam Marshall,District Engineer Norman Day,Assistant Secretary Quentin Greeley,Assistant Secretary Regular Meeting Agenda March 14,2016—3:00 p.m. 1. Roll Call 2. Organizational Matters A. Oath of Office 3. Approval of the Minutes of the February 8, 2016 Meeting 4. Audience Comments 5. Old Business A. Update on Bulkhead Repairs B. Update on Recharge Well Project C. Aerator Project Update 6. New Business A. Lake Analysis Report B. Road Maintenance Issues 7. Manager's Report A. Review of Proposed Budget for Fiscal Year 2017 B. Financial Report for January 31, 2016 8. Attorney's Report 9. Engineer's Report 10. Communication to Master Board 11. Supervisors Request 12. Adjournment THE NEXT REGULAR MEETING IS SCHEDULED FOR APRIL 11,2016 at 3:00 P.M. 1611 1 B Naples Daily News Naples, FL 34110 Affic.lavi ! c;- Puhl .;'st-.ion Naples Daily News CEDAR HAMMOCK COMMUNITY ' CEDAR HAMMOCK COMMUNITY 210 N UNIVERSITY DR #702 CORAL SPRINGS FL 33071 REFERENCE: 531406 2015 NoticeofMeetings Cedar Hammock 6 9 03 4 0 Community Development District The Board of Supervisors of the Cedar Hammock Community Development District-will hold their meetings for State of Florida Fiscal Year 1016 at the Cedar Hammock Clubhouse,8660 Cedar Counties of Collier and Lee Hammock Boulevard,Naples,Florida at 3:00 p.m.on the second Monday of tho following months except as noted; Before the undersigned authority, personall October 12,2015 appeared Dan McDermott, says that he serves E November 9,2015 Januathe Inside Sales Supervisor, of the Naples De February 8,2016 p P February 8,2016 news, a daily newspaper published at Naples, April r , 22016 Al 1 111, 16 Collier County, Florida: that the attached cc May 9,2016 advertising was published in said newspaper Theremay be occasions when one or more Supervisors listed. will participate by telephone. Meetings may be continued to a Affiant further says that the said Naples D< date and time certain which will be announced at the meeting. News is a newspaper published at Naples, in In accordance with the provlslonsoftlircn ricanswlth Disabllities Act,any person requiring special accommodations Col. :ier County, Florida, and that the said n at this meeting because of a d sability or physical impairment should contact the District Management Company, Severn has heretofore been continuously day and has Trent Services at(9543753-5841. If YYou are heann99 or sppeech entered as second class mail matter at the imppaired,please=OntacttheFiOrid>1 teeServiceatl800)955- P 8770 for aid in contnctigqg the District Oftice at least two(2)days office in Collier County, Florida, for a peri prior to the dateotthehearingandmeeting. yea:- next pre;ending the first publication Each person who decides to appeal any action taken at these ai.i�ache�:i copyof adve l 1:.i semen,; and affiant meetings is advised that person will need a record of the p proceedings and that accordingly, the person may need to any person, arm or c:,r: rat ion anydiscount, ensure that a verbatim record:of the proceedings is made p,, including the testimony and evidence upon which such appear commission or refund for the purpose of sect, istobebased.- this advertisement for publication in the sa: CalvimTeague District Manager newspaper. September 14,2015 • No.680340 AD SPACE:42 FILED ON:09/30/15 PUBLISHED ON: September 14, 2015 Signature of Ai.?an; Sworn to and Subscribed before lie this *_^ �r+v•r"b IN iT M G RI 1 `t Notary Public-Stale of Fto,M1 Personally known by re / I i = 'sem � yqF y, My Corm. . 'pues Jai 16,2019 •'4,nia,,.. Bonne) x,,u 4 dQly Assn. 1611 131 Cc:Teague,Calvin<Cal.Teague@STServices.com> Subject: FW:Cedar Hammock preliminary report FYI...This will be handed out to the Board this afternoon. Thanks, Justin Justin Faircloth Assistant District Manager Severn Trent—North America 5911 Country Lakes Drivel Fort Myers,FL 33905 0:(239)245-7118 ext.3061 M:(239)785-06751 www.severntrentservices.com SUPERVISORS.PLEASE DO NOT REPLY TO ALL AS THIS COULD BEA VIOLATION OF THE FLORIDA SUNSHINE PROVISIONS. CONFIDENTIALITY NOTICE:The information in this email is intended for the sole use of the recipient(s)and may be confidential and subject to protection under the law.If you are not the intended recipient,you are hereby notified that any distribution or copying of this email is strictly prohibited.If you have received this message in error,please contact the sender immediately and delete your copy from your computer. From:Jeff Key imailto:ieffgkev@comcast.net] Sent:Monday,March 14,2016 12:43 PM To:Faircloth,Justin<Justin.Faircloth@stservices.com> Subject:Cedar Hammock preliminary report Justin, The following is a preliminary report for you to communicate at your meeting today. It includes full analysis while the detailed report is still being finalized. Thank you,Jeff Jeffrey G. Key—Ecologist Community Environmental Services,LLC 239-822-6087 Introduction On March 10, 2016, three ponds at Cedar Hammock (#'s 8, 12, 13) were sampled for organic and inorganic sedimentation. Sample locations were based upon bathymetric mapping conducted on the same day and also upon a spatial analysis of the pond. The presence and quantity of the organic portions of the samples are listed on the following pages. Organic sediments are the remnant biological decay of all dead organisms or waste products of living things within the watershed of the pond. Some of the material comes from organisms living in the water body (internal loading) and some comes from organisms living on land within the watershed (external loading). This includes runoff fertilizer, blades of turf grass, leaves from trees or bushes, animal waste, fish, aquatic 2 161161 plants, algae, etc. Rainwater washes all terrestrial organic material into the pond from the golf course and nearby houses whether they are adjacent to the lake or not. The material settles to the bottom or floats within the water column and becomes food for aquatic plants including algae. The information in this report will be helpful in determining which pond management services to employ in treating an ongoing buildup of algae populations each spring through fall that are feeding on the organic material. Please note, regarding inorganic sediment that is mostly clay and sand, management will have no direct effect on this matter. The inorganic sediments are often an indicator of shoreline erosion which in turn can be managed to retain this material at the edge of the pond. Additionally, a Secchi disk reading was taken to measure how deep light is penetrating and is an indicator of nutrients in the water column. Methodolgy A coring device, constructed of an acrylic tube and extended with three foot sections of PVC pipe is inserted from a boat into preselected sites. The device is then closed at the top creating suction which allows bottom sediments to remain in the acrylic tube. Once lifted to the surface, a rubber stopper is inserted into the bottom end of the acrylic. The acrylic tube is then removed from the extension(s). A visual inspection is made to measure 1) floc (flocculent), 2) organic matter, 3) sand and 4) clay. Six sites were preselected for extraction of materials from the acrylic tube utilizing a custom made plunging apparatus. The bottom rubber stopper is removed and the plunging rod is inserted into the bottom of the acrylic tube. The top rubber stopper is removed and the plunging rod is gently moved up the tube displacing the top levels of water until the floc layer is even with the top of the acrylic tube. A hand ruler is then utilized to measure the floc. The core is then dropped back in the water. Twelve additional sites were also chosen for visual inspection only. No extractions were performed on these samples. 3 1 6 11 81 Analysis — Organic Material In terms of the depth of organic material, a mean depth of less than six inches was found at all three ponds. This a low number based on the 17 year period since construction in which they have had time to collect material from the surrounding landscape. Floc Floc is decayed material in the body of water that has sunk to the bottom and sits over the sediments. It has the consistency of water but is rich in organic material. In time, it will become part of the organic sediments or it may be reincorporated back into the water column through high wind events or temperature inversions. It is significant as an indicator of sedimentation in a pond. Floc results from each extracted station ranged from 0 to 1.5 inches which are moderate readings. Its presence adds to algae production in the ponds. The floc layer will be highly disrupted in a properly aerated pond thus slowing sedimentation. Inorganic Material Inorganic sedimentation occurs from the initial excavation of the site and erosion processes along the shoreline. Erosion appears to be a contributor to sedimentation on this pond as evidenced by the some washouts and escarpments. Secchi Disk Reading A Secchi disk reading measures how deep an object can be seen from the surface and is an inexpensive means to see how far light can penetrate into the water column. Simply put, it measures how clear the water is. There are many factors that may contribute to clouding of the pond, many of which are caused by excess nutrients. This particular cause of turbidity can be diminished by aeration. The secchi disk reading at Cedar Hammock on March 10, 2016 was 2 feet at all three pond locations. Note, this is snapshot in time and will likely change monthly or even weekly depending on site conditions. A 2 foot reading is a very low number. Concerns mount as the reading falls to three feet or less. Clouding of the water, especially green in nature, will likely occur as spring and summer approach. This is a yellow flag warning for deteriorating pond conditions in which warmer water forms a layer over cooler water in ponds that are not aerated. The bottom layer can become very low in oxygen. 4 161j 13 Faircloth,Justin From: Steve Lucas <slucas@rosepaving.com> Sent: Monday, March 14,2016 7:59 AM To: Sam Marshall; Faircloth,Justin Cc: Teague, Calvin; Norman Day Subject: RE:Cedar Hammock CDD - Proposal Request Attachments: Gripflex brochure front.pdf Justin, The following are the rough estimated priced for the streets including striping. It does not include the main road, maintenance area, and golf clubhouse. It does not include any repairs if necessary or crack fill. I can get down next week to get exact estimates if you want to proceed. Cedar Hammock Court$$33,438.00 Cedar Hammock Circle$108,710.00 Sawgrass Way$76,957.00 Cordgrass Way$38,863.00 Wax Myrtle Run$30,788.00 Bottomwood Way$66,789.00 Thanks, Steve From:Sam Marshall [mailto:SMarshall@BanksEng.com] Sent:Saturday, March 12,2016 4:18 PM To:Steve Lucas<slucas@rosepaving.com> Subject:RE:Cedar Hammock CDD-Proposal Request Thank you Steve. Sam Seat from my Verizon Wireless 4G LT smarrphone Original message From: Steve Lucas<slucas(a,,rosepa.ving.cotn> Date: 03/11/2016 10:12 PM(GMT+01:00) To: "Faircloth,Justin" <Justin.Faircloth@stservices.com> Cc: Norman Day<nday cedarhaminockcdd.com>, "Teague,Calvin" <Cal.TeagueaD,STServices.com>, Sam Marshall<SMarshall(cr,BanksEng.com> Subject: RE: Cedar Hammock CDD-Proposal Request Justin, Best I can do for Monday pricing is an estimate that would not include the lineal feet of crack fill,or any repair,s which would require me to look at the property. I'll get you close. 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EU , ... - i?, . . ,, ,I ,I.,,„- . 1i, ,. . . t. , ,,,,,..r . , ,,-, ,.r.,- , ' , � R• .I - 9 v F my � d t Y , a�.t k`' T2"4 ", * = 5T,' { 4x61:. 3 6 1 CEDAR HAMMOCK Community Development District Annual Operating Budget Fiscal Year 2017 Version 1 -Approved Tentative Rudget (Printed on 2/9/2016 10am) Prepared by: SEVERN TRENT SERVICES 16 1 1 BI CEDAR HAMMOCK Community Development District Table of Contents Page# OPERATING BUDGET General Fund Summary of Revenues,Expenditures and Changes in Fund Balances 1 Budget Narrative 2-4 Exhibit A-Allocation of Fund Balances 5 SUPPORTING BUDGET SCHEDULES 2016-2017 Non-Ad Valorem Assessment Summary 6 1 61 1 1 Cedar Hammock Community Development District Operating Budget Fiscal Year 2017 1611 HI CEDAR HAMMOCK Community Development District General Fund Summary of Revenues,Expenditures and Changes In Fund Balances Fiscal Year 2017 Proposed Budget ADOPTED ACTUAL PROJECTED TOTAL ANNUAL ACTUAL BUDGET THRU FEB- PROJECTED BUDGET ACCOUNT DESCRIPTION FY 2015 FY 2016 JAN-2018 SEP-2016 FY 2016 FY 2017 REVENUES Interest-Investments $ 2,707 $ 2,017 $ 691 $ 1,326 $ 2,017 $ 2,017 Special Assmnts-Tax Collector 279,650 279,653 261,013 18,640 279,653 279,653 Special Assmnts-Delinquent 350 - - - - - Special Assmnts-Discounts (10,132) (11,186) (10,177) - (10,177) (11,186) TOTAL REVENUES 272,575 270,484 251,527 19,966 271,493 270,484 I EXPENDITURES Administrative ProfSery-Engineering 23,957 20,000 - 10,000 10,000 15,000 ProfServ-Legal Services 627 3,000 250 500 750 2,000 ProfSery-Mgmt Consulting Sery 34,123 35,146 11,715 23,431 35,146 36,200 ProfServ-Property Appraiser 4,195 4,195 4,195 - 4,195 4,195 ProfServ-Special Assessment 2,772 2,855 2,855 2,855 2,055 ProfServ-Web Site Maintenance - - - - - 618 Auditing Services 5,000 5,000 5,000 5,000 5,000 Postage and Freight 425 1,065 167 506 673 765 Insurance-general Liability 7,061 8,120 7,135 - 7,135 7,500 Printing and Binding 633 700 500 498 998 1,000 Legal Advertising 668 2,000 419 500 919 1,500 Misc-Bank Charges 609 600 280 301 581 600 Misc-Assessmnt Collection Cost 3,297 5,593 5,017 373 5,390 5,593 Misc-Web Hosting 345 800 282 400 682 232 Office Supplies 44 400 121 240 361 400 Annual District Filing Fee 175 175 175 - 175 175 Total Administrative 83,931 89,649 38,111 36,749 74,860 83,833 Field ProfServ-Field Management 500 700 500 200 700 1,450 Contracts-Water Mgmt Services 7,200 7,200 2,400 4,800 7,200 7,200 Contracts-Water Quality 10,910 10,910 4,535 6,375 10,910 10,910 Utility-Cameras 1,136 1,200 426 960 1,386 1,284 R&M-Lake - 3,000 156 2,500 2,656 3,000 R&M-Plant Replacement 3,533 - - - - 3,015 Misc-Contingency 1,938 16,000 - 5,000 5,000 18,167 Capital Outlay 5,631 24,825 - 15,000 15,000 24,825 Reserve-Bridges - 15,000 - - - 15,000 Reserve-Bulkheads 40,041 15,000 - 30,000 30,000 15,000 Reserve-Lakes - 15,000 - 72,000 72,000 15,000 Reserve-Roadways 120,767 72,000 - - - 72,000 Total Field 191,656 180,835 8,017 136,835 144,852 186,851 TOTAL EXPENDITURES 275,587 270,484 46,128 173,584 219,712 270,484 I Net change in fund balance (3,012) - 205,399 (153,618) 51,781 - FUND BALANCE,BEGINNING 668,162 665,150 665,150 - 665,150 716,931 FUND BALANCE,ENDING 1_6_62,11_0 $ 6651150 1_8:M49 $ (153,618) $ 716,931 $ 716,931 Annual Operating Budget Fiscal Year 2017 Page 1 1611 131 Cedar Hammock Community Development District General Fund Budget Narrative Fiscal Year 2017 REVENUES: Interest Income The District earns interest on the monthly average collected balance for their operating accounts,money market accounts and certificates of deposits. Special Assessments-Tax Collector The District will levy a Non-Ad Valorem assessment on all sold and platted parcels within the District in order to pay for the operating expenditures during the Fiscal Year. Special Assessments-Discounts Per Section 197.162, Florida Statutes,discounts are allowed for early payment of assessments. The budgeted amount for the fiscal year is calculated at 4%of the anticipated Non-Ad Valorem assessments. EXPENDifURES: Administrative: Prof Service-Engineering The District's engineer will be providing general engineering services to the District, i.e., attendance and preparation for monthly hoard meetings,review invoices,etc. Prof Service-Legal Services The District's legal counsel will be providing general legal services to the District, i.e., attendance&preparation for monthly meetings,review operating&maintenance contracts,etc. Prof Service-Management Consulting Seri/ The District receives Management, Accounting and Administrative services as part of a Management Agreement with Severn Trent Environmental Services, Inc. These services are further outlined in Exhibit"A"of the Management Agreement. Prof Service-Property Appraiser The Property Appraiser provides the District with a listing of the legal description of each property parcel within the District boundaries,and the names and addresses of the owners of such property. The District reimburses the Property Appraiser for necessary administrative costs incurred to provide this service. Per the Florida Statutes,administrative costs shall include,but not be limited to,those costs associated with personnel,forms,supplies,data processing, computer equipment,postage,and programming. The budget for property appraiser costs was based on 1.5%of gross assessments. Annual Operating Budget Fiscal Year 2017 Page 2 X6 1 1 13 1 Cedar Hammock Community Development District General Fund Budget Narrative Fiscal Year 2017 Prof Service-Special Assessment The District's Collection Agent will be providing financials services which include the collection of prepaid assessments, maintenance of District's assessment roll and levying the annual operating and maintenance assessments. Prof Service—Web Site Maintenance Severn Trent Services maintains the District's email accounts & updates the web site information. Auditing Services The District is required annually to conduct an audit of its financial records by an Independent Certified Public Accounting Firm. Postage and Freight Mailing of agenda packages,overnight deliveries,correspondence,etc. Insurance-General Liability The District's General Liability&Public Officials Liability Insurance policy is with The Florida League of Cities, Inc. The Florida League of Cities, Inc. specializes in providing insurance coverage to governmental agencies. Printing&Binding Printing and Binding agenda packages for board meetings, printing of computerized checks, stationary,envelopes etc. Legal Advertising The District is required to advertise various notices for monthly Board meetings,public hearings, etc.in a newspaper of general circulation. Misc-Bank Charges Bank analysis fees that are incurred during the year. Misc-Assessment Collection Costs The District reimburses the Tax Collector for her or his necessary administrative costs. Per the Florida Statutes, administrative costs shall include, but not be limited to, those costs associated with personnel, forms, supplies, data processing, computer equipment, postage, and programming. The District also compensates the Tax Collector for the actual cost of collection or 2% on the amount of special assessments collected and remitted,whichever is greater. The budget for collection costs was based on a maximum of 2%of the anticipated assessment collections. Misc—Web Hosting The District incurs expenses to maintain and renew their website domain and email accounts. Annual Operating Budget Fiscal Year 2017 Page 3 6 1 1 El1 Cedar Hammock Community Development District General Fund Budget Narrative Fiscal Year 2017 Office Supplies Miscellaneous office supplies required for the preparation of agenda packages. Annual District Filing Fee The District is required to pay an annual fee of$175 to the Dept of Economic Opportunity Div. Field Services: Prof Service—Field Management Severn Trent Services inspects the field and provides an annual report. Contracts—Water Mgmt Services Professional services for environmental permit compliance.Currently all fees associated with the renewal of the Water Use Permit. Contracts-Water Quality Monitoring Services Professional services in monitoring water quality for reporting to regulatory agencies. Utility—Cameras Comcast provides monitoring services for the District's gate cameras. R&M-Lake Repair and maintenance expenses related to lakes including washout repairs and erosion. Misc-Contingency Any current year Field expenditure that may not have been provided for in the budget. Capital Outlay Capital expenditures for items such as irrigation equipment or other items meeting capital expenditure requirements with a cost of at least$1,000 and a life expectancy of at least 3 years. Reserve-Bridges Funds to be set aside for future bridge expenditures as determined by the BOS. Reserve-Bulkheads Funds to be set aside for future bulkhead expenditures as determined by the BOS. Reserve-Lakes Funds to be set aside for future lake expenditures as determined by the BOS. Reserve-Roadways Funds to be set aside for future roadway expenditures as determined by the BOS. Annual Operating Budget Fiscal Year 2017 Page 4 1611 81 CEDAR HAMMOCK Community Development District General Fund Exhibit"A" Allocation of Fund Balances AVAILABLE FUNDS Amount Beginning Fund Balance-Fiscal Year 2017 $ 716,931 Net Change in Fund Balance-Fiscal Year 2017 Reserves-Fiscal Year 2017 Additions 117,000 !Total Funds Available(Estimated)-913012017 833,931 ALLOCATION OF AVAILABLE FUNDS Assigned Fund Balance Operating Reserve-First Quarter Operating Capital 38,371 111 Reserves-Bridges FY 2011 Reserve Funding 9,477 FY 2012 Reserve Funding 23,703 FY 2013 Reserve Funding 25,000 FY 2014 Reserve Funding 15,000 FY 2015 Reserve Funding 15,000 FY 2016 Reserve Funding 15,000 FY 2017 Reserve Funding 15,000 118,180 Reserves-Bulkheads FY 2011 Reserve Funding 40,000 FY 2012 Reserve Funding 38,245 FY 2013 Reserve Funding 47,000 FY 2014 Reserve Funding 15,000 FY 2015 Reserve Funding 15,000 FY 2015 Use of Reserve Funding (40,041) FY 2016 Reserve Funding(projected) (15,000) FY 2017 Reserve Funding 15,000 115,204 Reserves-Lakes FY 2011 Reserve Funding 14,627 FY 2012 Reserve Funding 36,833 FY 2013 Reserve Funding 19,000 FY 2014 Reserve Funding 15,000 FY 2015 Reserve Funding 15,000 FY 2016 Reserve Funding(projected) (57,000) FY 2017 Reserve Funding 15,000 58,460 Reserves-Roadways FY 2011 Reserve Funding 145,000 FY 2012 Reserve Funding 23,375 FY 2013 Reserve Funding 25,223 FY 2014 Reserve Funding 72,000 FY 2015 Use of Reserve Funding (120,767) FY 2016 Reserve Funding 72,000 FY 2017 Reserve Funding 72,000 288,831 Subtotal 619,046 !Total Allocation of Available Funds 619,046 Total Unassigned(undesignated)Cash $ 214,886 Notes (1)Represents approximately 3 months of operating expenditures Annual Operating Budget Fiscal Year 2017 Page 5 1 61 1 Qi Cedar Hammock Community Development District Supporting Budget Schedules Fiscal Year 2017 6 1611 13 1 CEDAR HAMMOCK Community Development District Cedar Hammock Community Development District 2016-2017 Assessment O&M Assessment Percent Product FY 2016 FY 2017 Change All Units $ 350.00 $ 350.00 0.0% Annual Operating Budget Fiscal Year 2017 Page 6 1611 131 Cedar Hammock Community Development District Financial Report January 31,2016 Prepared by SEVERN TRENT SERVICES 16 1 1 H1 CEDAR HAMMOCK Community Development District Table of Contents FINANCIAL STATEMENTS Balance Sheet Page 1 Statement of Revenues,Expenditures and Changes in Fund Balances General Fund Page 2 SUPPORTING SCHEDULES Non-Ad Valorem Special Assessments Page 3 Accounts Payable Report&Invoice Copies Pages 4-9 Cash and Investment Report Page 10 Suntrust Bank Reconciliation Page 11 Check Register&Invoice Copies Pages 12-17 1611 6 B1 CEDAR HAMMOCK Community Development District Financial Statements (Unaudited) January31,2016 x6 1 1 B1 CEDAR HAMMOCK Community Development District General Fund Balance Sheet January 31,2016 ACCOUNT DESCRIPTION TOTAL ASSETS Cash-Checking Account $ 110,745 Interest/Dividend Receivables 350 Deposit 200,000 Investments: Certificates of Deposit-18 Months 100,000 Money Market Account 469,410 TOTAL ASSETS $ 880,505 LIABILITIES Accounts Payable $ 9,956 TOTAL LIABILITIES 9,956 I FUND BALANCES Assigned to: Operating Reserves 38,371 Reserves-Bridges 88,180 Reserves-Bulkheads 115,204 Reserves-Lakes 100,460 Reserves-Roadways 216,831 Unassigned: 311,503 TOTAL FUND BALANCES $ 870,549 TOTAL LIABILITIES&FUND BALANCES $ 880,505 Report Date:3/3/2016 Page 1 , 1 6 1 1 :: B 1 CEDAR HAMMOCK Community Development District General Fund Statement of Revenues,Expenditures and Changes in Fund Balances For the Period Ending January 31,2016 ANNUAL ADOPTED YTD YTD VARIANCE($) JAN-18 ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) ACTUAL REVENUES Interest-Investments $ 2,017 $ 672 $ 691 $ 19 $ 193 Special Assmnts-Tax Collector 279,653 251,212 261,013 9,801 6,563 Special Assmnts-Discounts (11,186) (11,186) (10,177) 1,009 (165) TOTAL REVENUES 270,484 240,698 251,527 10,829 6,591 EXPENDITURES Administration ProfServ-Engineering 20,000 6,667 - 6,667 - ProfServ-Legal Services 3,000 1,000 250 750 - ProfServ-Mgmt Consulting Sery 35,146 11,716 11,715 1 2,929 ProfServ-Property Appraiser 4,195 4,195 4,195 - - ProfServ-Special Assessment 2,855 2,855 2,855 - Auditing Services Services 5,000 5,000 5,000 - 5,000 Postage and Freight 1,065 355 167 188 44 Insurance-General Liability 8,120 8,120 7,135 985 - Printing and Binding 700 230 500 (270) 166 Legal Advertising 2,000 668 419 249 - Misc-Bank Charges 600 200 280 (80) 99 Misc-Assessmnt Collection Cost 5,593 5,024 5,017 7 128 Misc-Web Hosting 800 265 282 (17) 50 Office Supplies 400 133 121 12 - Annual District Filing Fee 175 175 175 - - Total Administration 89,649 46,603 38,111 8,492 8,416 Field ProfSery-Feld Management 700 700 500 200 500 Contracts-Water Mgmt Services 7,200 2,400 2,400 - 600 Contracts-Water Quality 10,910 5,455 4,535 920 - Utility-Cameras 1,200 400 426 (26) 106 R&M-Lake 3,000 1,000 156 844 - Misc-Contingency 16,000 5,333 - 5,333 - Capital Outlay 24,825 8,275 - 8,275 - Reserve-Bridges 15,000 15,000 - 15,000 - Reserve-Bulkheads 15,000 15,000 - 15,000 - Reserve-Lakes 15,000 15,000 15,000 - Reserve-Roadways 72,000 72,000 - 72,000 - Total Field 180,835 140,563 8,017 132,546 1,206 TOTAL EXPENDITURES 270,484 187,166 46,128 141,038 9,622 I Net change in fund balance $ - $ 53,532 $ 205,399 $®r$ (3,031) FUND BALANCE,BEGINNING(OCT 1,2015) 665,150 665,150 665,150 FUND BALANCE,ENDING $ 665,150 $$ 71� $® Report Date:3/3/2016 Page 2 1611 B1 CEDAR HAMMOCK Community Development District Supporting Schedules January31,2018 161 :6 ' 13 1 Cedar Hammock Community Development District Non-Ad Valorem Special Assessments (Collier County Tax Collector-Monthly Collection Distributions) For the Fiscal Year Ending September 30,2016 Discount 1 County Gross Date Net Amount (Penalties) Expense Amount Received Received Amount Amount Received Assessments Levied $279,650 Allocation % 100% 11/04/15 $ 3,249 $ 185 $ 66 $ 3,500 11/16/15 51,368 2,184 1,048 54,600 11/30/15 119,199 5,068 2,433 126,700 12/14/15 51,755 2,138 1,056 54,950 12/31/15 13,979 436 285 14,700 01/29/16 6,269 165 128 6,563 TOTAL $ 245,819 $ 10,177 $ 5,017 $ 261,013 % COLLECTED 93% TOTAL OUTSTANDING $ 18,638 Report Date: 3/3/2016 Prepared by: Page 3 Severn Trent Management Services 1611 B2 Aged Accounts Payable Thursday,March 03.2016 1:17 PM Cedar Hammock CDD Page 1 STSWATERIMPOLANEC (Detail,aged as of January 31,2016) Aged by due date. Document Number is External Document No. No. Name Docyrp(gpt.- • ----99411.4KRfbe qn opp s--.- Doc. Due Date Description Type Number Balance Due Current Up To 30 Days 31-60 Days Over 60 Days Curr. 18 BERGER,TOOMBS,ELAM&FRANK Phone: 5614616120 Contact: 2/27/2016 AUDIT OF FINANCIAL Invoice 02102131 5,000.00 5,000.00 0.00 0.00 0.00 18 Total Amount Due 5,000.00 5,000.00 0.00 0.00 0.00 100.00% 0.00% 0.00% 0.00% 6 SEVERN TRENT ENVIRONMENTAL Phone: 281-5/8-4200 Contact: 1/25/2016 JAN MGMT FEE Invoice 2082748 3,650.08 0.00 3,650.08 0.00 0.00 6 Total Amount Due 3,650.08 0.00 3,650.08 0.00 0.00 0.00% 100.00% 0.00% 0.00% V00015 CARDNO ENTRIX Phone: 713-666-6223 Contact: 1/15/2016 DEC MONTHLY MONITORING Invoice 184886 600.00 0.00 600.00 0.00 0.00 2/5/2016 JAN MONTHLY MONITORING Invoice 186567 600.00 600.00 0.00 0.00 0.00 V00015 Total Amount Due 1,200.00 600.00 600.00 0.00 0.00 100.00% 0.00% 0.00% 0.00% V00033 COMCAST Phone: 800-391-3000 Contact: 2/612016 1/19/16-2/18/16 INTERNET Invoice 01072016 105.75 105.75 0.00 0.00 0.00 V00033 Total Amount Due 105.75 105.75 0.00 000 0.00 100.00% 0.00% 0.00% 0.00% Report Total Amount Due(USD) 9,955.83 5,705.75 4,250.08 0.00 0.00 60.99% 39.01% 0.00% 0.00% Page 4 1611 8 1 c�.Y Gaines Fra Toombs, EElam, Certified Public Accountants PL 600 Citrus Avenue Suite 200 Fort Pierce,Florida 34950 772/461-6120//461-1155 FAX:772/468-9273 18013 001 January 28,2016 CEDAR HAMMOCK COMMUNITY DEVELOPMENT DISTRICT SEVERN TRENT SERVICES ATTN: JANICE LARNED,FINANCE DIRECTOR 210 N.UNIVERSITY DRIVE,SUITE 702 CORAL SPRINGS,FL 33071 ror Professional Services: Invoice Number: 02102131 Services rendered in connection with the audit of the Basic Financial Statements as of and for the year ended September 30,2015. Total Invoice Amount S5,000.00 RECEIVED CORAL SPRINGS,FL FEB i} 1 2016 SEVERN TRENT ENVIRONMENTAL SERVICES,INC. Pleaseenter client number on your check. Finer-ice charges are calculated on balances over 30 days old at an annual percentage rate of 18%. Fort Pierce/Stuart Member AICPA Member AICPA Division For CPA Firms Member flop Private Companies Practice Section 16 1 B1 Severn Trent Environmental Services,Inc. 16337 Park Row • i ' 'T" Houston,Texas 77084 • Telephone 281 578 4200 SRO INVOICE: S'IES 2082748 ;SERVICES Fax, 281 398 3715 i Invoice Page: 1 ' Date: 01/25/16 1 Salesperson: Management Services SOLD TO SHIP TO 1-00077 1 CEDAR HAMMOCK COD 1 CEDAR HAMMOCK CDD 210 N UNIVERSITY DR 1 210 N UNIVERSITY DR STE 702 1 STE 702 CORAL SPRINGS FL 33071 I' CORAL SPRINGS FL 33071 USA 1 USA REF Cust PO Ship Via Terms S147817 NET 30 DAYS 1terr: Unit Description Quantity U/M Price Extension JANUARY 2016 MANAGEMENT FEES MANAGEMENT FEE- ADMIN 1.00 EA 2,928.83 2i920.83 001..531027.51201.5000 MANAGEMENT FEES-FIELD OF SVC 1.00 EA 500.00 500.00 001.531016.53901.5000 - ANNUAL FIELD SERVICES FOR 2015/16 PERFORMED IN OCTOBER 2015. POSTAGE 1.00 EA 4.85 4.85 001..541006.51301.5000 COPIES 1.00 EA 166.40 166.40 001.547001.51301.5000 PHONE .00 EA 0.00 0.00 001.541003.51301.5000 OFFICE SUPPLIES 1.00 EA 0.00 0.00 001..551002.51301.5000 FAXES .00 EA 0.00 0,00 001 .541003.51301.5000 MCII HOSTING 1.00 EA 50.00 50.00 OCT - SEPT 2016 MONTHLY WEBSITE FIFE RECEIVED CORAL SPRINGS,FL JAN 2 8 2016 SEVERN TRENTENVIRCNMEN'TAL Sub Total: 3,630.(iii SERVICES,INC. Mi.sc Charges; 0.00 FrF i yht: 0.00 Tax Amount: 0,of) Total: 3,650.00 DETACH AND FlH3'URN WITH REMITTANCE. Jr e: 200'2749 Cc:5tomcr; 1-0007'7 CEDAR IiAt1MOCK 001) 3,650.C8 REMIT TO: Severn Trent Environmental Services,Inc. Page 6 Mail Code 5161 P.O.Bax 660367 Remittance Amount Dallas.TX 75286-0367 6 11 1 Please F&ra`nt P y°mnnzt tta: Kate, Cardno, 11 '-`. ).2 ydxpdyGr I0 No. 45-26636U6 Cnrponre I•eartquattprs:i(C1111 Vok M.iiotub Drive Suite 1(:0,;Iron Ore cD 4012.t Phone:?:N1:Lr 0800 Fat;720 7til"_.i101 ever.Ca inu-Cum Cedar Hammock CDD Invoice ft: 184886 Paula Davie Severn Trent Management Services Protect Manager: Susc ori,Gary 210 North University Drive Project: E21?C,G. 00 Invoice Date: lanuay 15,2016 Suite%02 Terms: 30 Days Coral Springs FL 33071 Invoice Group Project Name: Cedar Hammock Coif&Country Club Monthly Monitoring,Napics,Florida I-or Proressioret Services Rendered through; 12!2512015 2015 Monthly Monitanrg 600.00 Amount Due This invoice 600.00 RECEIVE-0 CORAL OPRINOS,IL JAN 2 1 ?OlB a lt,i.11rr112T E_t341IF oriMtifdti't. RECOMMEND FOR APPROVAL 6rvt441=,1-1-4'1.. 'µ - /— r,'O 9'? 51, IJ-5e"c Charge Account#: r-o-/4.4=e-.S Current Balance: Remainintz BaLlnc :_ Date I/7� / / Page 7 161jLU Please Remit Payment'ro: Cardno,Inc. rleirifilleti I INV OICE P.O. Box 123422 Dallas,TX 75312-3422 Taxpayer ID No. 45-2663686 )4 111r (6 0,1 Rut, r 1110 I ow+T .(.0 t 24 Pk,I-Irq, (71) / 1i2i F !'fll 277 7771 vow./1-,N1110 Cedar Hammock COD Invoice# 186567 Paula Davis Project Manager; Suedort,Gary Severn Trent Management Services Project 6214003500 210 North University Drive Invoice Data: February 05,2016 Suite 702 Terms: ' 30 Days Coral Springs FL 33071 Invoice Group *" Project Name Cedar Hammock Golf&Country Club Monthly Monitoring,Naples,Florida For Professional Services Rendered through: 1129/2018 2018 Monthly Monitoring 600.00 Amourt Due Thls Invoice 600.00 , '•'"' RECOMMEND FOR APPROVAL ' 7 Charge Account Account (9(-1/- c &' 'o Current Balance: Remainina Balance: ---- „"L - Date: , //2 Page 8 1611 B1 (cl:omcast. ( Account Number 19204 801674-01.9 Billing Date 01/07/16 Total Amount Due $105.75 Payment Due by 01/25/16 Page 1 of 2 Contact us:•www.business.comcast.com 800-3914000 CEDAR HAMMOCK CCD Previous Balance 216.76 For service at; Payments-received by 01/07/16 -216.76 8700 CEDAR HMMCK BLV NAPLES FL 34112 New Charges-see below 105.75 Total Amount Due $105.75 News from Comcast Payment Due by 01/25/16 Go paperless with Ecobill,sign up to view and pay your Mew Charges Summary Comcast Business bill online at business.comcast.com/myaccount Comcast High-Speed Internet 104.85 Taxes,Surcharges&Fees 0.90 m Total New Charges $105.75 RECEIVFO COtlPL`:;. t>.IO FL JAN 2 5 20i6 r.L 'N'� . l'.r: IAL l Detach and enclose this coupon with your payment.Please write your account number on your chock or money order.Do not send cash. @omcastAccount Number 19204 801674-01-9 ® Payment Due by 01/25/16 141 NW 1671-i STREET Total Amount Due $105.75 POMPANO 13EACI I FL 33060-5250 AB 01 007229 51229 9 35 D Amount Enclosed $ . ..._... .................. Make checks payable to Comcast CEDAR HAMMOCK CCD SEVERN TRENT SERVICES 210 N. UNIVERSITY DR. #702 (hIIlitl"I1iIllnlllIl1101111e11Hlit111611 L1i"lIulfUIli CORAL SPRINGS FL 33071-7320 CONGAS"! PO BOX 105184 ATLANTA GA 30348-5184 Page 9 19204 801,674 01 9 1 01,11575 1 6 1 1 Bi CEDAR HAMMOCK All Funds Community Development District Cash and Investment Report ✓anuwy 31,2016 General Fund Account Name Bank Name Investment Type Maturity Yield Balance Checking Account-Operating SunTrust Bank n/a n/a 0.01% $ 110,745 Certificate of Deposit Stonegate Bank 18 month CD 8/10/16 0.60% 100,000 Money Market Account Stonegate Bank Public Funds MMA n/a 0.40% 469,410 Total $ 680,155 **Deposit In Transit-12 mo CD©BankUnited 0.80%for$200,000 Report Date:3/3/2016 Prepared By: Severn Trent Management Services Page 10 i 6 1 I 81 Cedar Hammock CDD Bank Reconciliation Bank Account No. 9995 SunTrust-GF Statement No. 01-16 Statement Date 1/31/2016 OIL Balance(LCY) 110,744.98 Statement Balance 310,744.98 OIL Balance 110,744.98 Outstanding Deposits 0.00 Positive Adjustments 0.00 Subtotal 310,744.98 Subtotal 110,744.98 Outstanding Checks 200,000.00 Negative Adjustments 0.00 Differences 0.00 Ending OIL Balance 110,744.98 Ending Balance 110,744.98 Difference 0.00 Posting Document Document Cleared Date Type No. Description Amount Amount Difference Outstanding Checks 1/19/2016 Payment 001688 CEDAR HAMMOCK CDD 200,000.00 0.00 200,000.00 Total Outstanding Checks 200,000.00 200,000.00 Page 11 1 6 1 1 8 1 VQg (00 '7 O LO O Co Co 0 pO O N h — N U W 00 41 m U) '. 0 O a1 0) •w N ea Or) w 0 Q�Q i a-: (4. p CV b N 6 bi p f9 6g Si OI a7 _ a p Oo '4' M N M COM M M M N U) U) N O O O M O MO DfO 1 V co 0 0 O T O 0 '• i U g m co g . - m • c • g us a = _.0 0 0 c o a Co 4a� cs .q1 C • .. 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Present and constituting a quorum were: Thomas Cook Chairman Gary McClellan Vice Chairman Larry Minamycr Assistant Secretary Norman Day Assistant Secretary Quentin Greeley Assistant Secretary Also present were: Justin Faircloth Severn Trent Services Ben Bledsaw Banks Engineering Tom Read General Manager Todd Legan Cedar Hammock Golf Club Residents The following is a summary of the discussions and actions taken at the March 14, 2016 Cedar Hammock Board of Supervisors meeting. FIRST ORDER OF BUSINESS Roll Call Mr. Cook called the meeting to order and Mr. Faircloth called the roll. SECOND ORDER OF BUSINESS Organizational Matters A. Oath of Office Mr. Faircloth being a Notary Public of the State of Florida administered the oath of office to Mr. Greeley; a copy of signed oath is attached hereto and made a part of the public record. FOURTH ORDER OF BUSINESS Audience Comments • Residents addressed their concerns with the aeration project. o Concerns were raised about decibel levels. o Mr. Legan will contact other clubs in the area to see if others run compressors between lakes as proposed for Lake 13. 1611 1 B March 14, 2016 Cedar Hammock CDD o Discussion followed on the pump size for the project with Mr. Legan suggesting once the equipment comes in he can meet with the Kelleys to allow them to hear the compressor running to see how loud it will be behind their home. • Mr. Cook noted the electric being ran between the homes is to service the electric panel. o Discussion followed on screening the electric panel and the placement of the aerators. • Discussion followed on the installation of the electrical lines with Mr. Legan noting they will pull up the sod before the trenching and will replace it when the electrician is finished. THIRD ORDER OF BUSINESS Approval of the Minutes February 8, 2016 Regular Meeting • Edits were made and will be incorporated in the minutes. On MOTION by Mr. McClellan seconded by Mr. Minamyer with all in favor, the minutes of the February 8, 2016 meeting were approved as amended. FIFTH ORDER OF BUSINESS Old Business A. Update on Bulkhead Repairs • Mr. Faircloth reported the water has begun to recede. Once it is low enough the Club will mark the areas needed for repairs and then Artistic Structures will complete the repairs. B. Update on Recharge Well Project • Mr. Faircloth reported: o Met with Cardno and the electrician to layout the plan. o Touched base with FP&L regarding the transformers and they said the necessary equipment is there for the connection. o The plan is to start with Well 4, then moving to Well 6. o Mr. Susdorf to provide one week notice prior to the project starting. o Silt fence with straw will be placed to protect lakes and gutters. o They are waiting on surveying to be completed by Banks Engineering. o An easement for Well 4 has not been found. The easement is needed for the well and discharge. 2 1 6 1 1 B1 March 14, 2016 Cedar Hammock CDD • Mr. Faircloth reported the Golf Club has ordered the materials for the pumps and has requested reimbursement but an invoice will need to be submitted for payment to be issued. • Mr. Faircloth reviewed a revised proposal from the electrician noting the price increased $600. o Discharge lines-contact the Club to see if they are interested in installing. o The consensus of the Board is to have either the electrician or the Club install depending on who provides the lowest estimate. • Discussion followed on the electrical meter with the consensus being to install in the island at the end of Cedar Hammock Court. C. Aerator Project Update • Previously addressed. SIXTH ORDER OF BUSINESS New Business A. Lake Analysis Report • Mr. Faircloth reported he has a preliminary report from CES noting they should have the rest of the report to him later in the week. It will be emailed to the Board when received. o Based on the core samplings CES does not believe it is an internal problem meaning it is an external force being mostly phosphorus and nitrogen. The first step to minimize this would be to limit fertilization by the golf course, step two would be to encourage the lake maintenance company to use phosphorus inhibitors and the third step would be to add aeration especially on Lake 8. o CES is suggesting three diffusers for Lake 8 no more than 150 feet apart. o Discussion followed on shoreline plantings. B. Road Maintenance Issues • Mr. Faircloth distributed an update for the road maintenance issues. • Road ownership was discussed with it being noted the CDD owns the roads and the parking areas are owned by the HOAs. o The parking areas can be done at the same time as roadwork with the HOA reimbursing the CDD. 3 1 6 1 1 1 March 14, 2016 Cedar Hammock CDD • Rose Paving provided estimates for various roads. The estimates do not include any crack filling or concrete gutter repairs. • Discussion followed on roadway cracking and use of Gripflex. • Mr. Cook requested the Capital Expenditure Plan be included on the agenda package each month. • It was requested that Rose Paving attend the next meeting to provide an in depth presentation and a proposal for Sawgrass Way and Cedar Hammock Circle. SEVENTH ORDER OF BUSINESS Manager's Report A. Review of Proposed Budget for FY 2017 • There was no further discussion regarding the budget. • Mr. Minamyer asked if they should have Rose Paving look at the parking areas to provide a cost for including. o Mr. Faircloth responded he said he can give us separate proposals for those areas. o Mr. Faircloth noted he will need someone to help figure out which HOA is where and it was noted Banks Engineering has a map showing the boundaries. B. Financial Report for January 31,2016 On MOTION by Mr. McClellan seconded by Mr. Minamyer, with all in favor, the January financials were accepted. A • Discussion followed on the District accounts. o Mr. Greeley requested information regarding the requirements for a bank to receive CDD deposits. EIGHTH ORDER OF BUSINESS Attorney's Report There being none,the next item followed. NINTH ORDER OF BUSINESS Engineer's Report There being none,the next item followed. TENTH ORDER OF BUSINESS Communication to Master Board There being none,the next item followed. 4 16 11 z . March 14,2016 Cedar Hammock CDD ELEVENTH ORDER OF BUSINESS Supervisor Requests • Discussion continued on the lakes -algae,littorals. • Extensive discussion followed on communication and the Sunshine Law. TWELFTH ORDER OF BUSINESS Adjournment There being no further business, 'On MOTION by Mr. Minamyer seconded by Mr. Day, with all in ,favor, the meeting was adjourned Cal Teague Tom Cook Secretary Chairman 5