Loading...
Agenda 09/26/1990 PARKS AND RECREATION ADVISORY BOARD AGENDA SEPTEMBER 26, 1990 The Parks and Recreation Advisory Board meeting will be held Wednesday, September 26, 1990, 1:30 p.m. at the Golden Gate Community Park in the Administrative Office located at 3300 Santa Barabara Boulevard. I. CALL TO ORDER II. PLEDGE OF ALLEGIANCE TO THE FLAG III. APPROVAL OF MINUTES: Approval of the Minutes for the 09/26/90 meeting. IV. ACTION LIST: To bring the PARAB Members up to date. IC) V. NEIGfB3ORHOOD PARKS: To discuss the issue of policy making, and changes in future plans. VI. SCHEDULE OF MAJOR PROJECTS: To inform PARAB of the major projects that are being contemplated for the Community Parks and elsewhere in the Department. VII. ANNUAL JOINT' CITY-COUNTY ADVISORY BOARD METING VIII. INFORMATION: Leisure Line, Fall 1990; International Food Festival, October 13, 1990; North Naples Baseball Field Opening, October 20, 1990, 10:00 a.m. IX. ADJOURN rtd:002656 y / PARKS AND RECREATION ADVISORY BOARD Golden Gate Cciuuunity Park, Administrative Office September 26, 1990 I. CALL TO ORDER: Tape 1, side A, 00.0 -- Tape 1, side A, 00.1 II. PLEDGE OF ALLEGIANCE TO THE FLAG Tape 1, side A, 00.1 -- Tape 1, side A, 00.3 III. APPROVAL OF MINUTES: Tape 1, side A, 00.4 -- Tape 1, side A, 01.6 IV. ACTION LIST: Tape 1, side A, 01.7 -- Tape 2, side B, 05.2 1. FRANK E. HACKLE JR. PARK COMMUNITY CENTER EXPANSION: Tape 1, side A, 01.7 -- Tape 1, side A, 09.9 2. DUNE RESTORATION GRANT: Tape 1, side A, 10.9 -- Tape 1, side A, 11.9 3. PLASTICS ON THE BEACHES: Tape 1, side A, 12.0 -- 35.2 Tape 1, side B, 00.0 -- 09.4 4. CONKLIN POINT: Tape 1, side B, 09.5 -- Tape 1, side B, 29.3 Note: Tape 1, side B, 29.4 -- Tape 1, side B, 29.6 7. SOD AND SPRINKLERS AT THE IMMOKALEE COMMUNITY PARK ENTRANCE: Tape 1, side B, 29.7 -- 31.8 Tape 2, side A, 00.0 -- 00.8 5. TIGERTAIL VEGETATION PERMIT: Tape 2, side A, 00.9 -- Tape 2, side A, 02.3 6. REGIONAL SPOR'T'S PARK: Tape 2, side A, 02.4 -- Tape 2, side A, 18.6 8. BEACH PARKING PERMITS: Tape 2, side A, 18.7 -- Tape 2, side A, 35.1 9. VANDERBILT BEACH ACCESS: ' Tape 2, side B, 00.0 -- Tape 2, side B, 05.2 V. NEIGHBORHOOD PARKS: Tape 2, side B, 05.3 -- Tape 2, side B, 29.6 ztd:002753 OMMINW 4 Page #2 Tape Time Zones listing 09/26/90 Regular PARAB Meeting VI. SCHEDULE OF MAJOR PROTECTS: Tape 2, side B, 29.7 -- 32.0 Tape 3, side A, 00.9 -- 09.3 VII. ANNUAL JOINT CITY-COUNTY ADVISORY BOARD MEETING: Tape 3, side A, 09.4 -- Tape 3, side A, 13.2 NOTE: Tape 3, side A, 13.3 -- Tape 3, side A, 13.6 VIII. INFORMATION: Tape 3, side A, 13.7 -- Tape 3, side A, 16.6 IX. ADJOURNMENT: Tape 3, side A, 16.7 -- Tape 3, side A, 16.8 rtd:002753 C • COLLIER COUNTY PARRS AND RECREATION ADVISORY BOARD ACTION DIST SEPTEMBER 26, 1990 1. Frank E. Mackie Jr. Park Community Center Expansion 2. Dune Restoration Grant 3. Plastics on the Beaches 4. Conklin Point 5. Tigertail Vegetation Permit 6. Regional Sports Park 7. Sod and Sprinklers at the Immokalee Community Park Entrance 4110 8. Beach Parking Permits rtd:002655 '" 11011611111110171llt1nflliifilithiI !iiirilliINIUIIIf_iiiiUiIillliil?--,_ o P eo PErTy- LIN• E 10` 1O j1 ;..‘. . 0 .4,,,,,k.s.,i,.... 1,,, o, _u \{ • p n• A O ; r 1; . \ I.l• ' W I 1 `' LFIII' 11\ .. , I:,: fl z s ftt� : II• .. ; , • ..I. iT. lIl .l II ), k . �tril . / �I.E R 1 x 4• _P r _� / IiII / tI r l l I L 1 .. _ ; . . .. ('" E ----a- -- f$, ,;..-- ( -i t 1 f - L ,� / 1 \Axl rfw_(a • -- _-- Eli6M6MT�— . . 1 6" -----\".>..' ,ia: `' jt! c o 13 7--- , \ i` ' _ 1 g,---,,,:, 2 i 7, p - . I hip . ., v. • = .t ..... . . • _54 . .4 j_. . 3 _ - I= 1 1= • \ :. IIIRp1:111,) • •. _ —— _ =luunulpnuunntnu a - QIIHl ,ii L C- - �,,_ •IIIIIIIIII •- L 7 1 - -11 s1l"_N�I P1-11 t 1 tfir\\ =II ./tit; 1 m Olt h c N ti'� Inunlu'1 s€ —— 4 LECA ,'1 As _l - il p n 'I: E:''cli:21iH-- -wm111 S (Fp s • il‘ .. :A.;C./- or lir,'A V zr. -,01 u B. _:__-•______ ,�� ` �U — —' `'Inpru ..,.H..... .....dill►HfUIIBlllllll111111'111119W1filr,�y• - ;c' •s ti '�'�44,,.. /..g41/4D- --- - •i / - / .. . . 9 " T 1 m ,0..,1 ' , , , •iiiiiiiiii , . Iiiiiir---7----------,_ ' PICOPERT'( LINti r• • COLLIER COUNTY PARKS AND RECREATION DEPARTMENT c^ ,7 ,,j �, CI) ADMINISTRATIVE POLICIES AND PROCEDURES -` 4'4 11H (Q: 22 PROCEDURE: Beach Parking Permits POLICY NUMBER: A-25 EFFECTIVE DATE: October 1, 1990 I. SCOPE: A. To describe the procedure for the sale and use of the beach. parking permits. II. PROCEDURE: A. These permits will be sold at each of the Collier County Community Parks and the Collier County Parks and Recreation Administration Office. The hours that the Community Parks will sell the permits are between 5: 00 p.m. and 7: 00 p.m. Monday through Friday. The Administrative Office will sell beach parking permits between the hours of 8 : 00 a.m. and 5: 00 p.m. Monday through Friday. (No mail orders will be accepted - all permits must be purchased in person) . B. The cost of of the parking permits for F/Y 90-91 is $30. 00. 4:) The effective dates are from 10/01/90 through 09/30/91. (Please note that if a permit is purchased on 12/03/90 the cost is still $30. 00 and only valid until 09/30/91) . C. Beach Parking Permits are available to the general public regardless of residency. D. The sale of the permits will be according to the established Parks and Recreation Procedure Number P-016. (see attachment #1) . E. A program registration form will be completed and the corresponding permit number will be written in the "team name box" . (see attachment #2) . F. The accounting of these revenues are as per attachment #3 . G. Each person will be given a numbered permit and a copy of items G and H of this procedure. In order to be valid the permit must be affixed to the lower left corner of the windshield. People having more than one car will have to purchase a permit for each car. H. In the event of the sale of the vehicle the permit must be removed from the windshield and the pieces surrendered to the CI) Parks and Recreation Administration Office for a replacement at no charge. I. The color of the permit will be changed each year for ease of identification. A COPY OF THE FOLLOWING PROCEDURES MUST ACCOMPANY EACH RECEIPT P R EVERY BEACH PARKING PERMIT ISSUED G. Each person will be given a numbered pormit. In order to be valid the permit must be affixed to the lower left corner of the windshield. People having more than one car will have to purchase a permit for each car. H. In the event of the sale of the vehicle the permit must be removed from the windshield and the pieces surrendered to the Parks and Recreation Administration Office for a replacement at no charge. C i( •• V • • • • • A!- 1711003 8311103 lnsmhtiggJO him zI11L9 a 1/11,?IcI, q H3A3E3 TIMFI3q 2siigx3 19dm91gs2 ree r E000 oee r • - • • • • mum:. DATE RECEIVED FILENo.: ROUTED TO: DO NOT WRITE ABOVE THIS SPACE(orig.9/89) REQUEST FOR LEGAL SERVICES (Please type or print) Date: September 7, 1990 (Date) To: Office of the County Attorney, Attention: Dave Weigel From: Cliff Crawford Director (Name) (Title) Public Services Parks and Recreation (Division) (Department) Re: Amending Resolution 85-251 (Subject) • BACKGROUND OF REQUEST/PROBLEM: (Describe problem and give background information-be specific,concise,and articulate). Resolution 85-251 does not address charging charitable and nonprofit organizations for use of athletic facilities, nor does it address a policy for reservation and use of athletic fields for leagues. (Are there documents or other information needed to review this matter? If yes,attach and reference this information). Attached•- Resolution 85-251 This item has/has not been previously submitted. (If previously submitted provide County Attorney's Office file no.) ACTION REQUESTED: (Be very specific. identify exactly what you need in the way of legal services.) Review for legal sufficiency. • , O'i iitR COMMENTS: cc: Kevin O'Donnell, Public Services Administrator (ail requests must be copied to your appropriate Division Head or Constitutional Officer). EXECUTIVE SUMMARY RECOMMENDATION TO ADOPT A RESOLUTION AME LADING RESOLUTION 85-251 EST BLISHIM A POLICY FOR RESERVATION AND USE OF many iammic FIELDS Objective: To adopt a Resolution amending Resolution 85-251 to charge all athletic groups a fee for use of Collier County Parks and Recreation facilities for league play. Considerations: The Public Services Division and Parks and Recreation Department, in complying with Resolution 82-138 to "maximize user fees", is recommending to charge nonprofit athletic organizations for league play at Collier County managed, constructed, or operated park and recreation • facilities. Under County policy groups such as Little League and Babe Ruth do not pay•for use of County athletic facilities for league play. If approved, the leagues will be assessed a five dollar ($5) per player per league fee. This cost will help offset the costs of utilities and maintenance. Fiscal Impact: Revenues will increase approximately $4,400 if all current groups are charged and continue their use at the athletic facilities. Growth Management Impact: None Recommendation: This is a policy decision for the Board of County Commissioners. Changing these groups will increase revenues. Prepared by: Z.r> , �� �_,C Date .57/%/r: Cliff Etawford, Parks and Recreation Director Reviewed by: Date -Kevin O'Donnell, Public Services Administrator 4084 r A ' i RESOLUTION NO. 90 RESOLUTION AMENDING RESOLUTION 85-251 A POLICY FOR RESERVATION AND USE OF COUNTY ATHLETIC FIELDS WHEREAS, the Board of County Commissioners adopted Resolution 82-138, establishing a County policy to maximize utilization of user fees and/or concession revenues to offset operating costs of Parks and Recreation programs, and WHEREAS, the Board of County Commissioners adopted Resolution No 85-251 establishing a policy for reservation and use of County athletic fields, WHEREAS, nonprofit athletic groups such as, but not limited to, Little League and Babe Ruth Baseball provide activities for youth at County Parks and Recreation regulated facilities, and WHEREAS groups have not been assessed charges for use of the County athletic facilities, and WHEREAS, the cost of operating the facilities continue to increase; NOW, THEREFORE BE IT RESOLVED BY THE BOARD OF COLLIER COUNTY (fl1ILSSIONERS, COLLIER COUNTY, FLORIDA, that: The athletic field reservation policy Resolution 85-251 is hereby amended to read as follows: EXHIBIT "A" ANTIC FIELD RESERVATION POLICY RULES AND REG'UT-ATIONS, FEES AND CHARGES: (10) Charitable no •rofit o •anizations which are •istered with the State of Florida and submit a tax ex- '•t number and civic and •overnmental o •anizations which are of Collier Coun ori•in and 50% of the membershi• resid' • in Collier Coun which use Collier Coun Parks and Recreation athletic facilities for lea• e •la will be . •ed a minimum of five dollars 5 .- .. ici•• t for each lea• e conducted at Collier Coun Parks and Recreation .•- .ted • • or mana•ed facili . Use shall include concessions and lictht use for games. Resolution establishing a policy for reoervation and use of County athletic fields for athletic tournaments, lames or activities not conducted and/or cosponsored by the Parks and Recreation Department. RESOLUTION NO. 90 RESOLUTION AMENDING RESOLUTION 85-251 A POLICY FOR RESERVATION AND USE OF COUNTY ATHLETIC FIELDS WHEREAS, the Board of County Commissioners adopted Resolution 82-138, establishing a County policy to maximize utilization of user fees and/or concession revenues to offset operating costs of Parks and Recreation programs, and WHEREAS, the Board of County Commissioners adopted Resolution No 85-251 establishing a policy for reservation and use of County athletic fields, WHEREAS, nonprofit athletic groups such as, but not limited to, Little League and Babe Ruth Baseball provide activities for youth at County Parks and Recreation regulated facilities, and WHEREAS groups have not been assessed charges for uge of the County athletic facilities, and WHEREAS, the cost of operating the facilities continue to increase; NOW, THEREFORE BE IT RESOLVED BY THE BOARD OF CDTTTER COUNTY COMMISSIONERS, COLLIER COUNTY, FLORIDA, that: The athletic field reservation policy Resolution 85-251 is hereby amended to read as follows: EXHIBIT "A" ATHLETIC FIELD RESERVATION POLICY RULES AND REGULATIONS, FEES AND CHARGES: (10) Charitable, nonprofit organizations which are registered with the State of Florida and submit a tax exempt number and civic and governmental organizations which are of Collier County origin and 50% of the membership residing in Collier County which use Collier County Parks and Recreation 4111) athletic facilities for league play will be charged a minimum of five dollars ($5) per participant for each league conducted at Collier County Parks and Recreation operated and/or managed facility. Use shall include concessions and light use for games. Resolution establishing a policy for reservation and use of County athletic fields for athletic tournaments, leagues or activities not conducted and/or cosponsored by the Parks and Recreation Department. a Oft The Athletic Field Reservation Policy, attached herein as Exhibit "A", is hereby approved as amended for the reservation and use of County athletic fields for all athletic tournaments, leagues and fund raising activities not conducted and/or cosponsored by the Collier County Parks and Recreation Department. This Resolution and Exhibit "A" adopted after motion, second and majority vote favoring same. DNIED: 1990 ATTEST: BOARD OF COUNTY CONM'fISSIONERS OF JAMES C. GIDS, Clerk COLLIER COUNTY, FLORIDA BY: MAX A. HASSE, JR. , Chairman Approved as to form and legal sufficiency: Assistant County Attorney Words underlined are added 4085 (V • 4' S tib (. �{,t r ti •� j }ti 1.•Y �C t�f,it�'�.v.Jl.'4 i.OA�h6"6f'P•�17h��•f,A,•�\04. V�^1� �`�.;.n • November 26, 1905 ' ' 4:) • RESOLUTION NO. 85— 251 Y • RESOLUTION ESTABLISHING A POLICY FOR RESERVATION AND USE OF COUNTY ATHLETIC FIELDS FOR ATHLETIC TOURNAMENTS OR ACTIVITIES NOT CONDUCTED AND/OR CO—SPONSORED BY THE PARKS AND RECREATION DEPARTMENT i• WHEREAS, the Board of County Commissioners adopted Resolution 82-138, establishing a County policy to maximize utilization `of user fees and/or concession revenues to offset operating costs of Parks and Recreation programs; and WHEREAS, in furtherance .of said Board policy it is appropriate to establish a field reservation policy for all athletic tournaments and fund-raising activities other than those 4[ ' conducted and/or co-sponsored by the Parks and Recreation Department; and WHEREAS, the establishment of• a field reservation policy and user fees for tournaments and fund-raising activities, other than those conducted and/or *co-sponsored by the Parks and Recreation Department, will be used to offset operating costs of the Parks and Recreation Department; NOW THEREb`ORE BE RESOLVED BY THE BOARD • OF COUNTY COMMISSIONERS OF COLLIER COUNTY, FLORIDA, that: The Athletic Field Reservation Policy, attached hereto and incorporated herein as Exhibit "A" , is hereby approved 'for the reservation and use of County athletic fields for all athletic tournaments and fund-raising activities not conducted and/or co-sponsored by the . Collier County Parks and Recreation • . Department, • r • t 600K 09.1 Po. 57 ir�v,r ..^ e,•14,•'t2[tte"4t.1}� "#,'S`4"1"61: ' , .. k4°14. 1* ; ;� v'y'^.� !.. •j. .. ',iii ��' * 800K ' [91 P1cr 58 • November 26, 1985 This Resolution adopted after motion, second and roll call vote as follows: y Commissioner Voss Motioned and aye Commissioner Goodnight Aye Y Commissioner Hasse •�. Aye • • Commissioner Holland Hay • Commissionet Pistor Aye DATED: November 26, 1985 ATTEST: • • O'u ', Vri1Lt! u � •EAGlark BOARD OF COUNTY COMMISSIONERS , • COLLIER COUNTY, FLORIDA .:.t.•, • , � . j By: Edeir •c•31.:%;;;tc •:1 r ,'»��': . NA PISTOR, Chairman • cr • I (:).. . AAPPxPved•. s to form and �'1,�• 'a l kA ffficiencY t • � Kenneth B. Cuy ' Assistant Coun y Attorney• • • • • • • • • • • • • • .• • • . R • • • • • • • • ' ; ' d :t.. j� ,4'0;t''c''•h"tf .,+k 2 � rti •.. ,: r.., ♦Y 'i...�iw ',.i �'i .'� t ,., ly ' .` �i�.' d =S1i+j. 1 4/4 A-/�i-.IRNA- f t ' r� r • �1 • November 26, '1985 EXHIBIT "A" ATHLETIC FIELD RESERVATION POLICY �•/' ot- } 7104i Per,..roaer?;;Y/•/-3 RULES AND REGULATIONS FEES AND CHARGES : • (1) Any group or organization (referred to herein as Organization) requesting the use of an athletic field regulated by Collier County, for the purpose of an athletic tournament or fund-raising activity must $0mit, on a Collier County reservationform, a..reservation. request including a description • of .all intended uses and/or activities. This reservation form must be received by the Athletic Supervisor no later than one (1) month prior • to the requested tournament, activity or event. (2) At the time ran athletic field is reserved, the Organization shall be required to submit a nonrefundable deposit C in the amount of twenty-five dollars . ($25.00) for the purpose of servicing and processing the reservation request. (3) For a two day tournament, a fee of $10.00 per scheduled game shall be charged, with a $200.00 minimum. For a one day tournament, a fee of $10.00 per scheduled game shall be charged, with a $100.00 minimum. This fee is required to be submitted to the Parks and Recreation Department no later than two (2) weeks prior to the scheduled tournament date. (4) If, as a result of inclement weather or for any other reason, additionalservices are provided by the Collier County • Parks and Recreation Department, •other than those requested. and scheduled, the Organization will be charged an amount necessary to reimburse the County for 'additi onal direct labor charges. . (5) If a tournament is cancelled as a result of inclement weather, the Organization will receive a refund for all unplayed games (at the rate of $10.00/game) , less any maintenance costs incurred by the Parks and Recreation Department, • p • 800K 091 PArf 59 duirmilmmilmill • ti � � ��� 14f 4` rRPd 4R t , 1.raiti+; �tra r,,' N, r f u 'Tr 4 �.4 •",�'- • � y � Zr.. 3r , , ' • i • November 26, 1985 BOOK O91 Pact 60 (6) Unless an Organization cancels its field reservation at 4 least seven (7) days y prior to the scheduled tournament or event, a cancellatAon feb in the amount of $25.00 will be assessed 'against the{Organization. (7) }If an Organization wishes to conduct concessions in . conjunction with the tournament or event, a written request must be submitted to the Parks and Recreation Depaetment including evidence that the Organization has acquired or will acquire all applicable permits . A $25.00 fee will be assessed,• per day, for • each concession booth or location. All concessions must be approved by the Collier County Parks and Recreation Department. (8) Any Organization which reserves and uses an ' athletic :) field must adhere to all Collier County Ordinances and Rules and Regulations of the Collier County Parks and Recreation Department. ' , . (9) This Athletic Field Reservation Policy is not intended to apply to athletic tournaments, activities or events conducted • and/or co-sponsored by the Collier County Parks and Recreation Department. • • ' (:i r • • r C ,r • • • r. • -C . . . .. , . • 1 . . , elr�aa.► ITEM NO.: DATE RECEIVED FILE NO.: ROUTED TO: DO NOT WRITE ABOVE THIS SPACE(orig.9/89) REQUEST FOR LEGAL SERVICES (Please or print) Date: September 6, 1990 (Data) To: Office of the County Attorney, Attention: Dave Weigel • From: Cliff Crawford , Director (Name) (Title) • Public Services Parks and Recreation• (Division) (Department) Re: Amending Resolution _ (Subject) • BACKGROUND OF REQUEST/PROBLEM: (Describe problem and give background information-be specific,concise,and articulate). Resolution 87-178 sets criteria for rental fees for Parks and Recreation facilities. Seeking permission to amend this Resolution so that all groups, including non profit groups, may be charged a fee. (Are there document or other information needed to review this matter? If yes.attach and reference this information). Proposed Resolution and Resolution 87-178 This item has/has not been previously submitted. (If previously submitted provide CountyAAaraey's Office file no.) ACTION REQUESTED: (Be very specific. Identify exactly what you need in the way of legal services.) Review for legal sufficiency. • • OTHER COMMENTS: ' Cc: Kevin O'Donnell, Public Services Administrator (31 requests must be copied to your appropriate Division Head or Constitutional Officer). EXECUTIVE SUMMARY REOommENDAnON TO ADOPT A RESOLUTION AMENDING THE COLLIER COUNTY PARES AND RECREATION DEPARTMENT FACILITIES AND OUTDOOR AREA REL POLICY Objective: To adopt a Resolution amending Section IV - User Classification - to charge all user groups, regardless of class a fee for use of public recreation facilities. Consideration: The Public Services Division and Parks and Recreation Department, in complying with Resolution 82-128 to "maximize" user fees is recommending to include non-profit Class I - Charitable, Nonprofit Organizations and Class II - Civic and Governmental Organizations to pay for facility use during normal business hours. The hourly rate will range from $10.00 per hour to $30.00 per hour based on the amount of square feet used with a minimum of $10 per hour for use of 1,500 square feet or less. Under current policy all groups, regardless of class, pay for use during non normal operati?g hours. This will effect ncPr groups currently using the Frank E. Mackie, Jr. , Community Center, Golden Gate Community Park, North Naples Community Park and Immokalee facilities at no cost, and groups using the new community centers to be constructed. Fiscal Impact: Revenues will increase approximately $12,920 if all user groups pay and continue their use at the park and recreation facilities. Growth Management Impact: None Recommendation: This is a policy decision for the Board of County Commissioners. Charging these groups will increase revenues. Prepared byDate S/y', Cliff Cord Parks and Recreation Director Reviewed by Date Kevin O'Donnell, Public Services Administrator 4081 RESOLUTION NO. 90- RESOLUTION AMENDING RESOLUTION 87-178 ADOPTING THE COLLIER COUNTY PARKS AND RECREATION FACILITIES RENTAL POLICY WHEREAS, the Board of County Commissioners approved Resolution No. 87-178 adopting the Collier County Parks and Recreation Facilities Rental Policy and WHEREAS, there are non-profit groups and organizations using public park and recreation facilities, WHEREAS, it is the intent to charge all user groups of public park and recreation facilities: NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF COLLIER COUNTY, FLORIDA, that Resolution 87-178 is hereby amended to read as 4111) follows: SECTION IV- USER CLASSIFICATION: Individuals and groups that meet the Class I and Class II criteria will net be charged a rental fee for facilities and outdoor areas during normal departmental operating hours. This Resolution adopted after motion, second and majority vote favoring same. DATED: 1990 ATTEST: BOARD OF COUNTY COMMISSIONERS OF JAMES C. GILES, Clerk COLLIER COUNTY, FLORIDA BY: MAX A. HASSE, JR. , Chairman Approved as to form and Cor legal sufficiency: Assistant County Attorney Word struck through is deleted. 4080 -� COLLIER COUNTY TANS A110 11E CREATION AUGUST 4, 1987 87 OCT ' 9 AN 9; 1 1 RESOLUTION NO. 87- 17 8 RECE V 'A hit•�ANDDIRECREATIONGFACILITIESER COUNTY RENTAL POLICY. WHEREAS, Collier County owns various community parks, indoor facilities and other park land through the unincorporated areas of Collier County; and WHEREAS, a rental policy is necessary for consistent and effective operation, to insure maximum use of the facilities and outdoor areas and to provide equitable fees and charges; and WHEREAS, the Board of County Commissioners finds that the adoption of the Parks and Recreation Facilities Rental Policy is in the best interest of the citizens of Collier County. • NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY • ' •• * : ' COMMISSIONERS OFw COLLIER COUNTY, FLORIDA, that:. ; ;� ' • • tar 1) The Parks and Recreation Facilities Rental Policy as set forth in Exhibit "A" attached hereto and incorporated herein is hereby adopted. 3444 • 2) The Rental Permit and Agreement Form attached as Exhibit "B" is hereby approved. This Resolution adopted after motion, second and roll call vote as follows: Commissioner Pistor Motioned and aye Commissioner Goodnight Seconded and aye Commissioner Saunders Absent and not voting Commissioner Glass Aye Commissioner Hasse • Aye • DATED: August 4 , 1987 ATTEST: BOARD OF COUNTY COMMISSIONERS • JAMES C. GILES, Clerk:" COLLIER COUNTY, FLORIDA By: "Z.1 - i Virgin', Magri, Deputy Al erk MAX A. HASSE, JR. , Cha'%man Approved as to legal form • and sufficiency: • • A g ! Davi C. Weigel � Assistant County Att�ri. -y A BOLI; 1(16 PAr,r, 81 1 r AUGUST 4, 1987 BOafi 116 PME 82 EXHIBIT "A" COLLIER COUNTY PARKS AND RECREATION DEPARTMENT FACILITIES AND OUTDOOR AREAS RENTAL POLICY SECTION I — PURPOSE: The purpose of this pol, g � t1 #insure,maximum use of facilities and outdoor areasCgatn Collier County and provide equitable fees and charges cp lected. from users of such facilities and outdoor areas. �=.:a SECTION II — DEFINITIONS AND USES Outdoor Areas: Open—space land owned or leased by Collier County. Such outdoor. areas shall include but not be restricted to • sports fields, ( excluding softball fields) playgrounds and other • park and recreation land areas. Outdoor areas shall be used for those purposes designated or implicit in their character. Any deviation from this appropriate use shall require permission from • •.the Parks and Recreat iop Director, Public Servipes Administrator 'or: • County; Manager. • - ' , Facilities: Buildings and dwellings owned or leased by Collier County. Such facilities to include but not be restricted to community center areas and rooms, pavilions, shelters and other • areas located in Parks and Recreation structures. Facilities shall;:..,.. • be used for those purposes designated or implicit in their character. Any deviation from this appropriate use shall require - permission from the Parks and Recreation Director, Public Services Administrator or County Manager. SECTION III — LIMITATIONS: Current deviations from the fees and charges mandated by this policy, due to demographic and other factors, may be continued. • The Director or his designee may waive enforcement or application of any of the regulations or restrictions with respect to any facility and outdoor areas for activities deemed reputable if such waiver does not interfere with public safety or enjoyment. SECTION IV — USER CLASSIFICATION: Individuals and groups will be included in one of four classes based on the class criterion. Individuals or groups involved in fund raising or solicitation will pay full fees, as mandated by the fee structure, regardless of their class status. Individuals and groups _ that meet the Class I and Class II criteria will not be 'charged a rental fee for Facilities—s-nd Outdoor Areas during normal Departmental operating hours. The following class structure shall ' exist: - , 1 • ' • • AUGUST 4, 1987 • 1. Class I — Charitable, Non—Profit Organizations ( 1) Must be a Charitable, non—profit Organization. ( 2) Must be registered with the State of Florida and submit • a tax exempt number. 2. Class II — Civic and Governmental Organizations ( 1) Organization that is of Collier County Origin and 50% of the membership resides in Collier County. 3. Class III — Commercial or For Profit Organizations ( 1) All individuals and groups that are businesses or organizations for profit. 4. Class IV - Privates Cltizehs • ( 1) • Individuals having private parties and are not associated with any businesses or organizations. SECTION V — FEE STRUCTURE ' R.... K 1. Facilities: • ( 1) During hours that are not normal departmental operation hours, all individuals and groups, regardless ,of class, shall be charged $20. 00 per hour, in addition to the appropriate hourly rental rate for the reservation and • use of any facility. ( 2) The rental fee for facilities having under 1, 500 sq. ft. of floor space shall be $10. 00 per hour. ( 3) The rental fee for facilities having over 1,500 but less than 3,000 sq: ft. of floor space shall be $20. 00 per hour. ( 4) The rental fee for facilities having over 3, 000 sq. ft. of floor space shall be $30. 00 per hour. ( 5) The rental fee for facilities regardless of size, that are used for performances, exhibitions, fund raisers, food preparation or distribution shall be $30. 00 per hour. ( 6) Any special request or additional clean—up required will be assessed by the Department and an hourly fee will be chargecPto the renter for services rendered. 2 BOCK :106 PACO 83 . 60Gn 1 G pgr, 84 AUGUST 4, 1987 • 2. Outdoor Areas: ( 1) During hours that are not normal departmental operation hours, all individuals and groups, regardless of Class, shall be charged $20. 00 per hour in addition to the appropriate hourly rental rate for the reservation and use of any outdoor;. .ea. rq,s ..7` • . ‘&14.14:: ( 2) The rental fee Ii Areas under 1, 500 sq. ft. in area shall be 85,•170.--per hour. ( 3) The rental fee for Outdoor Areas over 1, 500 but less than 3, 000 sq. ft . in area shall be $10. 00 per hour. ( 4) The rental fee for Outdoor Areas over 3,000 sq. ft. in area shall be $20. 00 per hour. • ( 5) The rental fee for Outdoor Areas, regardless of size, used for performances, exhibitions, fund raisers, food preparation or distribution shall be $30. 00 per hour. • ( 6) Any 'special ' request or .additionaldiean-uprequired :'wi'11 • - be assessed by the department and an hourlylfee will be charged for services rendered. SECTION VI — INSURANCE AND INDEMNIFICATION • • Indemnification as approved by the County Attorney shall be included in the Rental Permit and Agreement Form. 1. The following provisions shall apply for all events with the exception of regular business ' meetings for Class I and Class II as defined in Section IV, parts 1 and 2 of this Agreement: The organization shall have comprehensive general liability coverage with minimum limits of $300,000 per occurrence combined single limits for bodily injury liability and property damage liability, including premises and operations. If the user falls under the State of Florida Worker' s Compensation Law, coverage shall be provided for all employees. The coverage shall be for statutory limits in compliance with the applicable State and Federal laws. The policy must include Employers liability with a minimum limit of $100,000 each accident. 2. Class III as defined in Section IV, part 3 of this agreement -shall have comprehensive general liability cc`vrage with minimum limits $300,000 per occurrence combined single limits for bodily injury liability and property damage liability, including premises and operations. As determined by County Risk Management 3 • A oilMio 4111111111111111111111111111111111111111111111111 • • AUGUST 4, 1987 • •C • Director, in the event of above average exposure $500,000 liability coverage shall be required and in the event of unusual or high • exposure $1,000,000 liability shall be • required. If the user falls under the State of Florida Worker' s Compensation Law, coverage shall be provided for all employees. The coverage shall be for statutory limits in compliance with the applicable State and Federal laws. The policy must include Employers liability with a minimum limit of • $100,000 each accident. 3. The following provisions shall apply for all events with the exception of community or. civic • meet ingi- for• Class IV as 'def h 0 in (Sect ion IV, ;ti part • 4 of this agreement:. With 30 persons or less the individual shall sign a Collier County hold harmless and indemnification agreement and no insurance shall be required. Collier County shall be included as an Additional Insured onR- the Comprehensive General Liability Policy. . -rte • Class IV as defined in Section IV, part 4 of this agreement with 31 persons or more shall sign a Collier County hold harmless and ' indemnification agreement and shall provide insurance coverage as provided in Section VI, • part 2 here above. Certificates of Insurance meeting the required insurance provisions shall be presented to the Parks and Recreation Department. Certificate shall state that coverage is specific to the subject event. SECTION VII - RESERVATION PROCEDURES 1. Departmental programs and operations have scheduling priority for all facilities and outdoor areas. 2. All requests for Facility and Outdoor Area reservations must be submitted to the Parks and Recreation Department in writing on the +o "Rental Permit &"Agreement" form at least two weeks prior f6-the date of use. 3. Reservations will be approved and a permit issued Eby the Director or designee to the individual or group based on the following i criteria: ,rte ( 1) That the proposed activity or use is 4 • • n�j BOOK IUG plcr 85 • ,�✓� �,,;�, AUGUST 4, 1987 BOD :1e6 PA(1 86 not reasonably anticipated to incite violence, crime or disorderly conduct and not violative of any general of local law. ( 2) That the proposed activity will not entail unusual or li:i 'q'nsortie expense or police operation by'sthe county or by any community in which it is located. ( 3) That the facility has not been reserved for another use at the same day and/or hour' required. ( 4) All other applicable' County and State permits have been obtained and submitted with the application. I +. ( 5) The proposed activity or use will not • interfere with public enjoyment of the area. 4. A deposit is required at the time of reservation. The deposit will be returned provided that the rental space'' is left in an adequate condition as determined by Director or his designee. 5. Deposits will be charged as follows: 1. Facilities: ( 1) Facilities under 1x500 sq. ft. in area shall require a $30. 00 deposit. ( 2) Facilities 1, 500 sq. ft. but less than 3, 000 sq. ft. in area shall require a $50. 00 deposit. ( 3) Facilities of over 3, 000 sq. ft in area shall require a $70. 00 deposit. 2. Outdoor Areas: ( 1) Outdoor Areas under 1, 500 sq. ft. in area shall require a $25. 00 deposit. ( 2) Outdoor;Areas under 1, 500 sq. ft. but less than 3, 000 sq:ft. in area shall require a $35. 00 deposit. ( 3) Outdoor Areas of over 3, 000 sq. ft. shall require a $50. 00 deposit. 6. Deposits will be returned due to cancellations if the 5 •4 SN AUGUST 4, 1987 cancellations are made prior to 5 working days before the scheduled event. If cancellation is made later than 5 working days before the scheduled event, the deposit will be forfeited. 7. The deposit fee may be waived for individuals and groups that repeatedly use the facility or outdoor area on a regular basis. • SECTION VII — ENFORCEMENT 1. The Director or his designee, shall administer the provisions of this policy, including the collection of fees, preparation of application forms, + issuance of permits and revocation of • permits, yrbmplgat.ton of rules •and •reagulations ' to implement .:ths• provision .of this pol iay, 7 and • all other items ' relative thereto. 2. Any person or group violating any of the provisions of this policy shall be subject to ,_ .,. expulsion from the facility or outdoor area; .. further, they shall be subject to any penalty • prescribed by general or local law which is applicable to the conduct or activity which resulted in the expulsion. • •• • '•ya, 6 • o BOOK 1O6 Parr 87 1 • • 1 • 800K 06paq: AUGUST 4, 1987 EXHIBIT "B" RENTAL PERMIT & AGREEMENT FORM Name/Organization: y;, • w t ' Address: City: State: i • • y ,- . Zip: Telephone ( Home) Telephone ( Work) Items needed, i. e. chairs, tables For office use only Facility/Outdoor Area ( s) : Deposit $ ,Specific Area ( s) requested: • • . _+ i i Date of Use: / / Time Use begins Time Use Ends • • In Purpose of Use: Estimated Attendance: 0 — 1,500 Sq. Ft. $ 1,500 — 2, 999 Sq. Ft. $ 3,000 + Sq. Ft. $ Tax • Total ( Excluding deposit) Contact Personnel Telephone Number RULES & REGULATIONS 1. Possession of permit is required while using facility or outdoor area. Failure to supply permit when requested by Director or his designee may result in expulsion from area. 2. Facilities or outdoor areas must be left in clean and adequate condition as determined by Director or his designee, or deposit will be partially or fully forfeited. 3. All county ordinances and Park and Recreation rules must be adhered to at all time while using facilities and outdoor areas. 4. Prohibited at facilities and outdoor areas are fires in undesignated areas, animals, alcoholic beverages or intoxicants, solicitors, sign advertisements and any act or behavior that may be displeasing to the public' s enjoyment. 5. The group or individual( s) to whom a permit is issued=shall be no=mom • r . • �, / ! � I . • • AUGUST 4, 1987 liable, for any loss, damage, negligence or injury sustained by other person( s) in their party. 6. The Director or his designee has the authority to revoke any valid permit for violation of rules or ordinances, or County need, or other valid causes. A minimum of six ( 6) weeks notice to permittee shall be given if the County requires the use of such facility or outdoor area. 7. I, the Applicant, agree to indemnify and hold. harmless Collier County, the County Parks and Recreation Department and any employee of Collier County against any and all claims by or on behalf of any person or legal entity arising from Applicant' s use of premises, the conduct of Applicant' s business or from any . activity permitted by the , Applicant in or about the premises, kind will further indbmnif:l and hold h'drmles' the County,, .its t' .Departments and Employees against performance of any - agreements on the Applicant' s part, or arising from any act of negligence of the Applicant, or any of the Applicant' s part, or arising from any act of negligence of the Applicant, or any of the Applicant' s agents, contractors, employees, or tjR"' licensees, and from and against all costs, attorney' s fees, -r-- expenses, and liabilities incurred in or about any claim or • proceeding brought thereon. I have read and fully understand all rules as regulations ,as stated above. Date: Signature of Applicant, or Parent/ Guardian if under 18 ( If signing for organization, etc. , sign name and authority to sign) Approved: Date: Parks and Recreation Department Official • .,I k• • • . . BOOK 106 pa;r -.. n n _ • • W C. W `NO N N N N N N N O `� � N O� V 0 N U A W j `� O O O a o , , A3 9 t 93 }lz AI 3" p sla M SU =1 a U 0 0- 0 0 00 , , „, G o 0 �' �' ok o o ° p �, Ate,) w l G) I4, ;\ o ,I S ' o O c O N NI a (A O \ 9.i O o ► cA ( Ov -- 00 �s v ` xs 9�.� `D o 0, GI °0 o O (1i O x1 O u _ O d Q 0 p Q p Q U o d 0 Q p O Q O p m a ' 1 0 �' m�_____________________________ ____ D O EM____O _______________©________■_0_ • ” ____ ' -1 _'-- �__C7M�_G,I_CIC3,1�_�[�C 7_FM1_____'rs♦.�i�P:7_ `kJ (a r. ♦ \ 1\ v 1 (1� 11111111 1111111 ' .,„,. ___________________________ ______ ,. .■ ■■■■■■■■■■■■■■■■■■■■■.■■■..... � � limmaliTimraimiii--- eel __C•717M•7�.�1neu_ so g 'o o a o 0 . J�____MEM1===F� _S ____==�-_�___- _ _-�,� 9,3 !--) ________ _L __=v__� M_C�___� ___a: .i II__ C)4r n11____ _ �u�__ % i_io __1 _M____ ru � u �1111111l r •iur ii ' Uo am" iz � -____________________________ IIIIIIIIMI_ ___ _RI ____________________________■ ©__�_[�____�___�_______�_ __©__ �2 A �__�o__ _�__________�__��_■__LO�__� �,�: ommingoillimir ___ ______ ______________ _______iliticg Cr__--______________________________ ` 1 --_ ________________________ _ _ NR __-T■_______ _________________m■___-1i__f ___________-f■_____________________ o �r P I Ellmmimaiiilimmilimmil °v■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■ c) _--_____ _____mum 'h' P -4 IN 1111111111111111111111118 ME C9 ____I�____=______________=______�__ .� N IMF , I Iao liIIIIIUIIII c°o p g , rt o o . ' _____ __ ___ __________________ 3 S' t C,1 I Ip Io ,o a $ P ' : o Q % o I . O p o o D y` OC ____I•__________________ __ °Q N O O . & • O t It 11110 z MU II 0 iv .lit. :') 1111 — � . III!.ruIuuflhIII. .....I._1!"_ `_ n.o MEL IIII, 1111111111111111111111111111 ' IIIIIIIUIIIINIIIIUIIIIIUIIRIMUIUU . ic.b% ENEERNEREEENEINE or ■■■■■■■■■■■■■■■■■■■■■■■■■■■■■ ■■■■■ • ., , ■U��■■■■ ■■ UUn ■T ■UU■■ ,1 -,>, ,_ ■■■■■■ ■■■■ ■ r.■ ■■■■ ■■■■■■.� . ■r.Ig ___________ — N w ,_ ■■■ _ ■ ■ ■■ ■ ■ ■ ■s_ ____■■■■ ■■■ ■ ■ ■ ■ ■ ___ __________________________ IIUhuINIIhuhuI!IflhIuullIuuuIIIu1! . W� ■ __■7 ■■■ ■■ _MM______■ -- ■ ■-■■■■ ■ -■■ ■ ■ ■■■■■ ■ _ :is ..z mminummimi.rommmmmuma.■■■■■U■U■■■ ■E ■�■■■■U■■■■ , ,zi. ____r�______�_�r__�� _+ a:7___[t7_Cmtmmi ma__1__cm m_F -fl_" ■■�, 0 8 0 0 0o Q u LkiIIF °o °o Q o o a s _ 7. _ uuiiiiimu u•u•••uuu i iiinanir o ; ■■■■■■■■■■■■ ■■■■■■■■; 111.1.1.1111.111.1.1. `1 i W W W W W W N N N N N N N N N N U A W N 0 ,O CO V U U A W• N 0 `0 CO V P U A W N -. 0 CO V �` U A W N '',S