03/03/2016 Minutes \-\_ ,
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MINUTES OF MEETING _ ____------
HERITAGE
�HERITAGE BAY BY
COMMUNITY DEVELOPMENT DISTRICT
The regular meeting of the Board of Supervisors of the Heritage Bay Community
Development District was held on Thursday, March 3, 2016 at 9:00 a.m. in the Heritage
Bay Clubhouse, 10154 Heritage Bay Boulevard,Naples,Florida.
Present and constituting a quorum were:
Edwin Hubbard Chairman
Ronald Grant Vice Chairman
John May Assistant Treasurer
Dennis Gagne Assistant Secretary
Richard Brodeur Assistant Secretary
Also present were:
Calvin Teague District Manager
Josh Lockhart District Engineer
Resident
The following is a summary of the actions taken at the March 3, 2016 Heritage
Bay Board of Supervisors meeting.
FIRST ORDER OF BUSINESS Roll Call
Mr. Teague called the meeting to order and called the roll.
SECOND ORDER OF BUSINESS Public Comments on Agenda Items
There not being any,the next item followed.
THIRD ORDER OF BUSINESS Approval of the Minutes of the
December 30, 2015 Special Meeting
and January 7,2016 Regular Meeting
Mr. Teague stated each Board member received copies of the minutes of the
December 30, 2015 special meeting and January 7, 2016 regular meeting and requested
any additions,corrections or deletions.
A correction was made to the December 30th minutes.
March 3, 2016 Heritage Bay CDD
On MOTION by Mr. May seconded by Mr. Brodeur with
all in favor the December 30,2015 special meeting minutes
as amended and the January 7, 2016 regular meeting
minutes were approved.
FOURTH ORDER OF BUSINESS Old Business
A. Lake Management Program
• Mr. Lockhart from CPII presented a stormwater system analysis proposal; a copy
of which is attached for the record.
• Discussion ensued with regard to the proposal and the following changes noted:
D No consultation of lakes at this time. Provide CPH with any storm system
analysis previously conducted.
D Conduct the bathymetrics surveying but remove Lakes 30 A& B from the
work task.
D Conduct cross sections of the lakes every 200' as opposed to the 100' in
the initial proposal.
• A revised proposal will be presented at the next meeting.
B. Environmental Permit Transfer
• Mr. Teague reported the Quarry Engineer responded that after their review they
believe the permit modification through application#060928-16 has already been
split; but Jennifer Krumlauf, the Regulatory Specialists Supervisor for SFWMD
disagrees. Ms. Krumlauf provided documentation disputing the Quarry
Engineer's position.
• The Board authorized the Chairman and the District Manager to proceed with
initiating discussions with the Quarry CDD suggesting they first meet with the
HOA President for the best approach on this issue.
• The position of the HBCDD is to have permit responsibility but with some of the
areas being within the Quarry CDD and agreement or split in the permit needs to
be established.
• Mr. Teague presented a proposal from CPH for meeting attendance and
miscellaneous services. This is for general engineering services on an as-needed
basis.
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March 3, 2016 Heritage Bay CDD
On MOTION by Mr. Gagne seconded by Mr. May with all
in favor the CPH meeting attendance and miscellaneous
services proposal in the amount of$15,000 was approved.
The record will reflect Mr. Lockhart left the meeting.
C. Report on Umbrella Association Meeting
• Supervisor May commented on discussions with the Umbrella Association (UA)
reporting that he obtained a release of funds in the amount of$11,000 from the
UA to the HBCDD. He feels this should have been more considering how much
they arc holding from Heritage Bay.
• Chairman Ilubbard read into the record the document he prepared for the purpose
of defining the ongoing relationship between the Umbrella Association and the
Heritage Bay CDD; a copy of which is attached for the record.
• Discussion ensued and Chairman Hubbard suggested the following actions that
the HBCDD could take:
> The HBCDD inform the Umbrella Association(UA)that the HBCDD will
continue complete control over the HB stormwater management system
(SWMS)and that the UA will not have any oversight authority for the HB
SWMS.
• Request the return of all reserves collected from the HB homeowners and
that the HBCDD will set these funds up as a reserve for emergencies and
unforeseen repairs.
> Request the UA reassess their annual assessments and reduce the annual
assessments to the HB homeowners.
> Agree to keep the UA updated as to maintenance efforts by the HB and
Quarry CDDs for protecting the SWMS.
• The Chairman and District Manager will include these discussions when they
meet with the Quarry HOA President and the Quarry CDD to discuss the issues.
The BOS agreed with the positions presented by the Chairman.
The record will reflect Mr. May left the meeting.
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March 3, 2016 Heritage Bay CDD
D. Bridge Project Update
• Mr. Teague gave an update on the bridge project reporting that the project is
progressing as planned and the work TSI has done looks good.
FIFTH ORDER OF BUSINESS New Business
A. Proposal for removal of Palms and Thalia
• A Special Service Agreement from Lake & Wetland for removal of Palms and
Thalia from all lakes was presented. All debris will be hauled off site.
On MOTION by Mr. Grant seconded by Mr. Brodeur with
all in favor the Lake&Wetland Special Service Agreement
to remove Palms and Thalia from all lakes in the amount of
$2,600 was approved.
SIXTH ORDER OF BUSINESS Manager's Report
Mr. Teague addressed the following:
A. Approval of Financials,Check Register and Invoices
• The financials for the period ending January 31,2016 were reviewed.
On MOTION by Mr. Hubbard seconded by Mr. Grant with
all in favor the January 31,2016 financials were accepted.
• .It was requested only invoices for legal, engineering and capital projects be
included in the agenda packets.
B. Discussion of Fiscal Year 2017 Budget Planning
• A planning schedule for the fiscal year 2017 budget was reviewed and the
following noted:
> The proposed tentative budget will be presented for approval at the May
5,2016 meeting.
> The public hearing for adoption of the budget will be scheduled for the
August 4,2016 meeting.
> There will be no increase in assessments. Include revised lake analysis
costs in the tentative budget.
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March 3, 2016 Heritage Bay CDD
➢ '1'hc Board requested the tentative budget be sent to them for review a
month prior to the May meeting.
C. Discussion of General Election
i. Qualifying Information
• Qualifying information for the November 8, 2016 general election was
reviewed. Seats 1,2 and 3 are scheduled for the general election.
ii. Consideration of Resolution 2016-3 Confirming the District's Use of
the Collier County Supervisor of Elections to Continue Conducting
the District's Election of Supervisors in Conjunction with the
General Election
• Resolution 2016-3 confirming the use of the Collier County Supervisor of
Elections to continue conducting the District's elections was presented for
adoption.
On MOTION by Mr. Hubbard seconded by Mr. Grant with
all in favor Resolution 2016-3 confirming the District's use
of the Collier County Supervisor of Elections to continue
conducting the District's election of supervisors in
conjunction with the general election was adopted.
D. Field Manager's Report
• The Field Management Report for site inspections conducted on January 21,2016
and February 17, 2016 were reviewed; copies of which are attached for the
record.
• Discussion ensued with regard to residents planting along the berm. The BOS
agreed this should be discouraged and the Chairman will speak to the President of
the Single Family Homeowners Association to communicate the need to remove
the plants and inform residents that this planting should not continue.
E. Follow Up
• An article for the web page explaining the assessments was presented.
• Chairman ilubbard commented on the Brazilian Pepper issue noting SFWMD
will follow up.
SEVENTH ORDER OF BUSINESS Attorney's Report
There being no report,the next item followed.
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March 3, 2016 Heritage Bay CDD
EIGHTH ORDER OF BUSINESS Engineer's Report
There being no report,the next item followed.
NINTH ORDER OF BUSINESS Supervisors' Requests and Audience
Comment
There not being any,the next item followed.
TENTH ORDER OF BUSINESS Adjournment
There being no further business,
On MOTION by Mr. Brodeur seconded by Mr. Gagne with
all in favor the meeting was adjourned at 10:44 a.m.
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Calvin Te. 1111 Edwin Hubbard
Secretary Chairman
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