Lely Beautification MSTU Agenda 05/26/2016 GOLF ESTATES BEAUTIFICATION MSTU
ADVISORY COMMITTEE
3299 Tamiami Trail East, Suite 103
Naples, FL 34112
AGENDA
MAY 26,2016
I. CALL TO ORDER
II. ATTENDANCE
Tony Branco-Chairman(10/1/17)
Robert Slebodnik,Vice Chairman(10/1/18)
Kathleen Dammert(10/1/18)
Linda Rae Jorgensen(10/1/17)
Thomas Connolly(10/1/17)
III. APPROVAL OF AGENDA
IV. APPROVAL OF MINUTES: APRIL 28,2016
V. CHAIRMAN'S REPORT—TONY BRANCO
VI. PROJECT MANAGERS REPORT—HARRY SELLS
A. Budget Report
B. Lighting Insp.Report
C. Status of Irrigation
D. Traffic Director Response to Request
VII. LANDSCAPE ARCHITECT'S REPORT—MCGEE&ASSOCIATES
VIII. LANDSCAPE MAINTENANCE REPORT—ROBERT KINDELAN
IX. OLD BUSINESS
A. UNFINISHED BUSINESS
1. Mike McGee's sod replacement.
2, Remove foxtail palm,median#7.
3. Remove sable palm,cul-de-sac median#22.
4, Quote for replacement tree Doral Circle,median#23.
5. Insurance Pebble beach Light pole
B. MEETING SCHEDULE
Room Conflict in June. June 20`h is available 2-4 pm,
X NEW BUSINESS
A. PROJECT PROPOSALS FOR THE YEAR
1. Refurbishment of Entry
2. Traffic Calming Possible Traffic Ops Presentation—on ongoing St Andrews
3. Study and traffic calming methods.
4. Lighting Pebble Beach Circle,Pebble Beach Cart Crossing,Forest Hills Cart
Crossing,and Pinehurst Entry Sign. Potential for Doral Circle
XI. MEMBER COMMENTS
XII. PUBLIC COMMENTS
XIII. ADJOURNMENT
NEXT MEETING:
TBD JUNE 2016 AT 2:00 PM
Ittl GOLF ESTATES BEAUTIFICATION MSTU
ADVISORY COMMITTEE
3299 Tamiami Trail East Suite 103
Naples, Fl 34113
Minutes
April 28,2016
I. Call to Order
Chairman Branco called the meeting to order at 2:00 PM.
A quorum was established.
II. Attendance
Members: Tony Branco, Robert Slebodnik, Kathleen Dammert, Linda Jorgensen, Thomas Connolly.
County: Harry Sells - Project Manager; Dan Schumacher—Project Manager
Others: Mike McGee - Landscape Architect; Robert Kindelan -CLM; David Durrell—Juristaff
III. Approval of Agenda
Ms. Dammert moved to approve the Agenda subject to the following change:
Addition: Item X.6—Median 1 Sod Replacement
Second by Ms. Jorgensen. Carried unanimously 5- 0.
IV. Approval of Minutes—March 24,2016
Mr. Slebodnik moved to approve the minutes of the March24, 2016 meeting as presented.
Second by Ms. Jorgensen. Carried unanimously S- 0.
V. Welcome to Thomas Connolly
Mr. Connolly was welcomed as a new Member of the Committee.
Mr. Sells reported Mr. Connolly completed an orientation with Staff.
I VI. Chairman's Report—Tony Branco
Chairman Branco reported on his community tour noting:
• The MSTU is in satisfactory condition overall at this point.
• Bat houses are being installed in the area.
• Staff will provide a report on an accident on Warren St. damaging the irrigation system.
He requested Staff to ensure the meeting read ahead is disseminated to the Members at least 2 days
prior to the meeting.
VII. Project Managers Report—Harry Sells
A. Budget Report
Mr. Sells provided the "Lely MSTU Fund 152 budget dated April 28, 2016" and noted:
• Of the $214k of projected revenue, $17k remains uncollected.
•
• There are $5,000 in open invoices with Hart's Electric and Simmonds Electrical of Naples,
Inc. closed out and $1,468 of the funds have been reallocated to the operating budget.
1
B. Lighting Inspection Report
Mr. Sells provided the document"Lely MSTU Lighting Inspections" and reported an inspection of
the lights was completed with 6 not non functioning fixtures subject to replacement or repairs.
C. Status of Irrigation
Mr. Sells reported:
• The County Manager's office is considering returning the irrigation water distribution to a
central irrigation system under the direction of the County including incorporating the
MSTU systems.
• Consideration is being given to grouping the MSTU's systems together under one unit.
• A field inspection identified 4 controllers that were non functional, and were repaired v
• The overall system is functioning as intended at this time.
D. Potable Water Accident
Mr. Sells reported:
• There was an accident causing a break in the backflow preventer on Warren St.
• Staff is proposing to place concrete posts at a cost of$410 in front of the device to protect
it from repeat damage.
• A concrete barrier was considered however it is more expensive and not as aesthetically
pleasing as the posts.
• He is working with Public Utilities on a reduction of charges from water that leaked onto
the ground unused by the MSTU.
Mr. Connolly moved to approve the installation of the concrete posts at a cost of$410.00...
Second by Mr. Slebodnik. Carried unanimously 5—0.
E. CLM Quotes
Mr. Sells provided a price quote from Commercial Landscape Maintenance(Estimate#1105387)
dated April 26, 2016 in the amount of$595.00 for consideration. The work involves removing 2
palm trees infected with Ganoderma which will not be replaced due to the disease.
Mr. Kindelan reported if the cost of the work is less than the estimate, the charges will reflect the
actual work.
Ms. Dammert moved to approve the quote from Commercial Landscape Maintenance for
$595.00 per their proposal#1105387 as referenced above. Second by Ms. Jorgensen. Carried
unanimously 5—0.
F. Donations to MSTU
Mr. Sells reported the offer to donate a tree to be planted on Doral Circle is required to be
approved by the BCC and the costs will be at least $400—$500 with no guarantee of approval. He
recommended the Committee authorize planting of the tree at their expense.
Mr. Branco moved to authorize an expenditure up to $750.00 for planting of a Tropicana tree
in Median #23. Second by Mr. Slebodnik. Carried unanimously 5—0.
2
G. Traffic Director's Response to Request
Mr. Sells contacted the Traffic Director on the Committee's request to meet with him on traffic
issues in the community, including an update on a traffic study being performed.
He was notified the Director was working with a Homeowner Association on the item and could
not meet at this time.
Discussion occurred on what if any restrictions could be placed on the roadway(no thru traffic,
etc.)to improve traffic calming however it was noted the road is a public road with commercial
establishments located in the neighborhood.
Mr. Sells stated he would contact the appropriate Staff Members and request they meet with the
Committee to discuss the item.
VIII. Landscape Architect Report—McGee & Associates
Mr. McGee submitted the "Landscape Observation Report—March 2016—April 2016" for
information purposes and noted the approximately 105,000 gallons of re-use water and 1,000 gallons
of potable water were utilized for irrigation purposes during the time frame.
IX. Landscape Maintenance Report—Robert Kindelan
Mr. Kindelan, Commercial Land Maintenance (CLM),updated the Committee on the landscape
maintenance noting:
• The Scorpio irrigation controller at Valley Stream Road is set to operate as a stand-alone
controller.
• The sod is being replaced in Median #1 as necessary.
• The first phase of fertilizer applications will begin next week, with the second phase to be
applied in May.
Mr. Sells noted the County is looking into a bulk purchase of fertilizer for the MSTU's given some
of the materials are difficult to acquire in small quantities.
X. Old Business
A. Unfinished Business
1. Mike McGee's sod replacement quote request is being held in abeyance.
2. Remove Foxtail Palm, Median #7
Mr. Sells reported he is authorizing the contractor to remove the palm tree due to disease and
it will not be replaced at this time.
3. Remove Sabal Palm,Cul-de-Sac median #22
Mr. Sells reported he is authorizing the contractor to remove the palm tree due to disease and
it will not be replaced at this time.
4. Quote for Tree Replacement Doral Circle, Median #23
See Item VII.F
5. Insurance Pebble Beach Light Pole
3
Mr. Sells reported he is awaiting a response on the claim.
6. Median #1 Sod Replacement
See Item IX above.
B. Committee Bylaws
Mr. Sells presented the "Lely Golf Estates Beautification Municipal Taxing Unit (MSTU)Advisory
Committee Bylaws" for consideration.
Discussion occurred on the feasibility of changing the regularly scheduled meeting date given the 4th
Thursday of the month is problematic for the months of November and December due to the
holidays.
Mr. Sells reported he would review the schedule and comprise a list of alternate dates to hold the
Committee's meetings.
Ms. Dammert moved to approve the "Lely Golf Estates Beautification Municipal Taxing Unit
(MSTU)Advisory Committee Bylaws subject to amending Page 4, Section 2, line 3 from "...items
not the Agenda..."to "items not on the Agenda..." Second by Ms. Jorgensen. Carried
unanimously S—0.
XI. New Business
A. Project Proposals for the Year
1. Refurbishment of Entry
Mr. Sells reported Florida Power and Light, Inc. is still working in the area and the item will
be addressed upon completion of the work.
2. Traffic Calming, Possible Traffic Ops Presentation—on ongoing St. Andrews
See item VII.G.
3. Study and Traffic Calming Methods
See item VII.G.
4. Lighting Pebble Beach Circle,Pebble Beach Cart Crossing,Forest Hills Cart Crossing
Pinehurst Entry Sign. Potential for Doral Circle
The Committee discussed lighting in the MSTU noting:
• Consideration should be given to investigating the feasibility of developing an alternate
set of standards for the fixtures.
• The study could include items such as whether the poles could be retrofitted with a
different lamp such as downward shining LED and if replacement of the entire pole and
lamp fixture is required.
• The feasibility of powering the fixtures with solar energy may want to be investigated
as well.
XII. Member Comments
None
4
4
XIII. Public Comments
Mark Hoffman, resident reported he is familiar with exterior lighting components and volunteered to
assist Staff in researching the feasibility of retrofitting of the existing lights to an alternate lamp and
report back to the Committee.
Mr. Sells reported he will contact Mr. Hoffman on the issue.
There being no further business to come before the Committee, the meeting was adjourned by the
Chair at 3:30 P.M.
LELY GOLF ESTATES BEAUTIFICATION MSTU
ADVISORY COMMITTEE
Tony Branco, Chairman
The Minutes were approved by the Committee on 2016, as presented , or
as amended
NEXT MEETING: APRIL 26, 2016—2:00 PM
EAST NAPLES BRANCH LIBRARY
8787 TAMIAMI TRAIL EAST
NAPLES, FL 34112
5
•
LELY MSTU
FUND 152
May 26,2016
Vendor Rem PO# Budget Commitments Expenditures
1 CUR AD VALOREM TAX $ (214,000.00) $ - $ (200,877.01)
2 DEL AD VALOREM $ - $ - $ -
3 OVERNIGHT INTEREST $ - $ - $ (57.77)
4 INVESTMENT INTEREST $ (1,000.00) $ - $ (1,640.03)
5 INS CO REFUNDS $ - $ - $ -
6 INTEREST TAX COLLECTOR $ - $ - $ (8.11)
• 7 REVENUE STRUCTURE $ (215,000.00) $ - $ (202,682.92)
8 TRANSFERS FROM PROP APP $ - $ - $ -
9 TRANSFERS FROM TAX COLL $ - $ - $ -
10 CARRY FORWARD GEN $ (183,900.00) $ - $ -
11 NEG 5%EST REV $ 10,800.00 $ - $ -
12 TRANSFERS&CONTRIB $ (173,100.00) $ - $ -
13 TOTAL REVENUE $ (388,100.00) $ $ (202,682.92)
14 ENG FEES OTHER McGee&Associates Landscape Architect 4500163037 $ 15,000.00 $ 6,245.60 $ 5,659.40
15 INDIRECT COST REIMBURS Collier County Indirect Cost Direct Pay $ 2,300.00 $ - $ 2,300.00
Florida Land Maintenance Emergency Clean up 4500164501 $ 1,090.00
Florida Land Maintenance Plants at entrance 4500163894 $ - $ 2,312.00
16 LANDSCAPE INCIDENTALS $ 10,000.00 $ 1,090.00 $ 2,312.00
Florida Land Maintenance Grounds Maintenance 4500163079 $ 38,591.56 $ 36,208.44
Florida Land Maintenance Install Sod-Valley Stream&Doral Circle 4500167535 $ 2,225.00
Florida Land Maintenance Installation of plants&palms 4500164536 $ 9.42 $ 5,775.58
17 OTHER CONTRACTUAL $ 81,000.00 $ 40,826.98 $ 41,984.02
18 ELECTRICITY FPL Electricity 4700002750 $ 5,000.00 $ 1,817.83 $ 2,702.17
19 WATER AND SEWER Collier County Utilities Water Usage 4700002786 $ 6,000.00 $ 6,650.85 $ 7,349.15
20 RENT EQUIPMENT J.M.Todd Shared Copier Lease 4500163346 $ 300.00 $ - $ 133.06
21 INSURANCE GENERAL Collier County Insurance General Direct Pay $ 600.00 $ 150.00 $ 450.00
FIS Pumps&related items 4500164385 $ 1,492.73 $ 507.27
FIS Irrigation Parts Visa $ - $ 324.78
Contemporary Control trouble shooting 4500165702 $ 1,425.00 $ 75.00
22 SPRINKLER SYSTEM MAINT $ 3,000.00 $ 2,917.73 $ 907.05
23 MULCH Forestry Resources Mulch 4500163325 $ 12,000.00 $ 1,545.75 $ 5,770.80
Harts Electric Trouble shoot 4500166211 $ 399.40 $ 1,680.60
Harts Electric Doral Sign Light 4500164529 $ - $ 144.50
Harts Electric Trouble shooting 4500163311 $ - $ -
24 LIGHTING MAINTENANCE $ 10,000.00 $ 399.40 $ 1,825.10
Juristaff Transcriptionist 4500162798 $ 2,579.18 $ 1,420.82
Simmonds Install 17 lamps&10 Ballast 4500164502 $ 1,468.73 $ 2,526.27
• Simmonds Install 13 lamps&10 Ballast TBD $ 3,316.00 $ -
Signs&Things Repair Sign on Doral 4500164833 $ - $ 350.00
Whited Holiday Holiday Decor 4500163317 $ - $ 2,185.00
25 OTHER MISCELLANEOUS $ 5,000.00 $ 7,363.91 $ 6,482.09
26 OFFICE SUPPLIES Staples Advantage Office Supplies 4500162385 $ 300.00 $ 155.21 $ 44.79
27 COPYING CHARGES J.M.Todd Copier CPC 4500163436 $ 300.00 $ 129.20 $ 170.80
Florikan Fertilizer 4500163315 $ 1,453.50 $ 1,109.25
John Deere Fertilizer 4500163367 $ 143.02 $ 79.18
Diamond Fertilizer Fertilizer 4500163316 $ 226.06 $ -
28 FERT HERB CHEM $ 3,000.00 $ 1,822.58 $ 1,188.43
29 MINOR OPERATING Microsolft Windows Pro/Plus Visa $ - $ - $ 189.63
- 30 OTHER TRAINING New Urban Research Visa $ 84.28
31 OTHER OPER SUPPLIES Atlanta Light Bulbs,Inc. Light bulbs for street lights Visa $ 100.00 $ - $ 231.56
32 OPERATING EXPENSE $ 163,900.00 $ 71,114.04 $ 79,784.33
33 IMPROVEMENTS GENERAL $ 95,000.00 $ - $ -
34 CAPITAL OUTLAY $ 95,000.00 $ - $ -
35 REIMBURSEMENT FOR STAFF SUPPORT $ 31,700.00 $ - $ 31,700.00
36 Budget Trans from Appraiser $ 2,000.00 $ - $ 1,324.68
37 Budget Trans from Tax Collector $ 5,500.00 $ - $ 5,017.53
38 TRANSFERS $ 39,200.00 $ - $ 38,042.21
39 CATASTROPHE/HURRICANE RESERVE $ 100,000.00 $ - $ -
40 RESERVES $ 100,000.00 $ - $ -
41 TOTAL BUDGET $ 388,100.00 $ 71,114.04 $ 117,826.54
Total Available Balance
Plus Commited And Not Spent
119.917,030 FY 10 F,,..,T...e,.V.,,..
104,325,032
95,871,609 FY 12 Final Taxable Value I Estimated Cash
92,697,303 FY 13 F,,,.,T....,.V.,,..
Estimated Cash Less
95,718,423 FV 14 Fo,.,I.,..,.V.,,,. Uncollected Ad Valorem Taxes
99,596,489
107,021,195 FY 16 J,.,,T.,.e,.V.,,..
7.45%A. 15 16
FY 16 FY 15
Millage 2.0000 2.0000
Extension 214,042 199,193 2 mill cap
Pr.p.r.r T..L,mo..,.,,Imp.e.
FY 16 G,...i....,.V.,.., 107,021,195
302,425
P,,,.:Am..•,..,,.#1 TV C.,...,,.e. 0
_ A.,.I....,.V.,.. 105,/18,//0
P.,.r,..,FY15 L.,,,(P,.... .) 199,193
R.,,..B...R...(i•..Am...C..) 1.8665
91%..R.5..B..,R.,. 1.6985
LELY MSTU
FUND 152
May 26,2016
Total
4.1.111.111.111111111111111.111.1.. MO NI
(13,122.99)
$
$ 57.77
$ 640.03
$ 8.11
$ (12,417.08)
$ (183,900.00)
$ 10,800 00
$ (173,100.00)
$ (185,517.08)
$ 3,095.00
$ - $
$ 6,598.00
$ (1,810.00)
$ 480.00
$ (8,000.00)
$ 166.94
$ -
AV
8 (824.78)
$ 4,683.45
$ 7,776.60
$ (8,846.00)
$ 100.00
$
$ (11.01)
$ (189.63)
$ (131 56)
$ 3,085.91 )
$ 95,000.00
$ 95,000.00
$ 675.32
$ 482.47
$ 1,157.79 1
$ 100,000.00
$ 100,000.00 4
$ 199,159.42
$ 199,159.42
S 71,114.04
$ 270,273.461
I
$ 257,150.47
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