Agenda 04/27/2016 PELICAN BAY SERVICES DIVISION
Municipal Services Taxing and Benefit Unit
NOTICE OF PUBLIC MEETING WEDNESDAY, APRIL 27, 2016
THE BUDGET COMMITTEE OF THE PELICAN BAY SERVICES
DIVISION WILL MEET ON WEDNESDAY, APRIL 27 AT 1 PM AT THE
COMMUNITY CENTER OF PELICAN BAY, 8960 HAMMOCK OAK
DRIVE, NAPLES, FL.
AGENDA
1. Pledge of Allegiance
2. Roll call
3. Agenda approval
4. Approval of 03/31/16 meeting minutes
5. Audience comments
6. Review changes to the proposed FY 2017 budget as a result of the 3/31/2016
meeting
7. Discuss any areas requiring clarification of the proposed FY 2017 budget
8. Review capital projects
9. Adjourn
ANY PERSON WISHING TO SPEAK ON AN AGENDA ITEM WILL RECEIVE UP TO THREE
(3) MINUTES PER ITEM TO ADDRESS THE BOARD. THE BOARD WILL SOLICIT PUBLIC
COMMENTS ON SUBJECTS NOT ON THIS AGENDA AND ANY PERSON WISHING TO
SPEAK WILL RECEIVE UP TO THREE (3) MINUTES. THE BOARD ENCOURAGES YOU TO
SUBMIT YOUR COMMENTS IN WRITING IN ADVANCE OF THE MEETING. ANY PERSON
WHO DECIDES TO APPEAL A DECISION OF THIS BOARD WILL NEED A RECORD OF THE
PROCEEDING PERTAINING THERETO, AND THEREFORE MAY NEED TO ENSURE THAT
A VERBATIM RECORD IS MADE, WHICH INCLUDES THE TESTIMONY AND EVIDENCE
UPON WHICH THE APPEAL IS TO BE BASED. IF YOU ARE A PERSON WITH A DISABILITY
WHO NEEDS AN ACCOMMODATION IN ORDER TO PARTICIPATE IN THIS MEETING YOU
ARE ENTITLED TO THE PROVISION OF CERTAIN ASSISTANCE. PLEASE CONTACT THE
PELICAN BAY SERVICES DIVISION AT (239) 597-1749 OR VISIT
PELICANBAYSERVICESDIVISION.NET.
BUDGET COMMITTEE
PELICAN BAY SERVICES DIVISION
MARCH 31,2016
The Budget Committee of the Pelican Bay Services Division met on Thursday, March 31, at
9:00 a.m. at the Community Center at Pelican Bay, located at 8960 Hammock Oak Drive,
Naples, Florida. In attendance were:
Budget Committee Susan O'Brien
Scott Streckenbein, Chairman Mike Shepherd
Joe Chicurel Dave Trecker
Pelican Bay Services Division Staff Mary McCaughtry, Operations Analyst
Neil Dorrill, Administrator Lisa Jacob, Associate Project Manager
Marion Bolick, Operations Manager Barbara Shea, Recording Secretary
Also Present
Ken Dawson, PBSD Board Member
APPROVED AGENDA (AS AMENDED)
1. Pledge of Allegiance
2. Roll call
3. Agenda approval
4. Approval of 01/25/2016 minutes
5. Audience comments
6. Preliminary Review of FY 2017 Budget Increases:
a. Administration
i. Water Management
ii. Community Beautification
b. Field
i. Water Management
ii. Community Beautification
iii. Street Lighting
c. County
i. Personnel
ii. IT Charges
d. PBSD Landscaping Costs for Foundation Property
7. FY 2017 Capital
a. Maintenance Shop Improvements
b. New Vehicle
c. Street Lighting
8. County Request for Clam Bay Funding (195)
9. Adjourn
1
Budget Committee of the Pelican Bay Services Division
March 31, 2016 Minutes
ROLL CALL
All members were present and a quorum was established
AGENDA APPROVAL
Ms. O'Brien motioned, Dr. Trecker seconded to approve the agenda as amended,
with the addition of a discussion item "PBSD landscaping costs for Foundation
property" as item #6d. The motion carried unanimously.
APPROVAL OF 01/25/16 MEETING MINUTES
Ms. O'Brien motioned, Dr. Chicurel seconded to approve the 01/25/16 minutes as
presented. The motion carried unanimously.
COPIES OF THE FEBRUARY FINANCIALS WERE PROVIDED AND ADDED TO
THE RECORD
MR. DORRILL PROVIDED AN UPDATE ON THE CLAM BAY DREDGING PROJECT
AUDIENCE COMMENTS
Dr. Joseph Doyle commented on the proposed FY17 budget increase of 18.6% and
suggested that the committee look at a new operating model and methods of cost savings. Mr.
Henry Bachman commented on the high proposed FY17 budget increase, similar to an equally
high increase in the FY16 budget.
PRELIMINARY REVIEW OF THE FY17 BUDGET
Mr. Streckenbein provided an overview of the proposed PBSD FY17 budget which
reflects an 18.6% or$94.67 increase over the FY16 budget. He pointed out that the budget
increase requested is a result of 10 years of frozen budgets and that we are now playing "catch
up." All of the increases are the result of requests from the PBSD committees for the needs of
and improvement to the Pelican Bay community. Mr. Shepherd emphasized the decade-long
maintenance deficiencies and strongly recommended the need for additional community
beautification; the dollar increase of$94.67 to a property owner is not substantial.
Ms. O'Brien does not support the proposed budget with an 18.6% increase. She
recommended outsourcing a portion of landscaping labor, eliminating overtime expenses,
changing the labor model, and eliminating the purchase of a new Ford F-150 pickup truck. Dr.
Trecker was equally concerned over the major increase in the FY17 budget, which would be the
second year with a major increase. He suggested that staff identify budgeted items which could
be deferred to future years. He stated that he could support this proposed budget if it could be
stated that the "catch up" was now complete.
2
Budget Committee of the Pelican Bay Services Division
March 31, 2016 Minutes
Dr. Chicurel agreed that the proposed FY17 budget is a result of"catch up" and that
increased community beautification is necessary and identified as the second most important
issue to Pelican Bay residents. He agreed that his Landscape & Safety Committee should be
looking at alternative landscaping labor models.
Mr. Dorrill noted that the Pelican Bay community has experienced a decade-long
maintenance decline. He would consider privatizing some areas of PBSD landscaping.
FY 2017 CAPITAL PROJECTS AND EQUIPMENT REPLACEMENT
Mr. Bolick discussed items included in the schedules of budgeted FY17 capital projects
and equipment replacement. Dr. Trecker suggested reducing lake maintenance by $25,000 as
minimal funds would be needed to replace dead littoral plants. Ms. O'Brien suggested reducing
budgeted Clam Bay tidal analysis by approximately $18,000.
OUTSOURCING OF LANDSCAPING LABOR
Ms. O'Brien suggested establishing a timeline to obtain recommendations from staff to
outsource landscaping labor and/or change the current landscaping labor model. She
recommended the formation of a special committee to examine this issue and work toward
changing the landscaping labor model for FY18. By consensus, the committee was in agreement
of taking these steps.
FY 2017 BUDGET FOR STREET LIGHTING
Ms. McCaughtry reported that the rate of reserving for street lighting remains steady.
Ms. Jacob reported that our engineer will make a presentation at the April PBSD Board meeting
on the Pelican Bay street lighting study. It was the consensus of the committee that bollard
lighting on pathways is not a priority and that this issue should not be pursued.
PBSD LANDSCAPING COSTS FOR FOUNDATION PROPERTY
Ms. O'Brien provided a copy of a schedule of the PBSD costs to maintain PBF property
broken out by(1) PBF with no property interest, (2) PBF with drainage easements, and (3) PBF
areas included in the PBSD ordinance, which was prepared by Ms. Jacob. Ms. O'Brien's
document distributed included additional costs (which were handwritten) for overtime and
personnel fringe benefit expenses. This document was added to the record. Mr. Streckenbein
pointed out the importance of informing the Pelican Bay community that much of the PBSD
budget is for the benefit of the Foundation.
COUNTY REQUEST FOR CLAM BAY FUNDING
Staff provided a schedule of the request for $158,800 from Collier County for Clam Bay.
COMMITTEE CONSENSUS OF CHANGES TO BE MADE TO THE FY17 DRAFT
BUDGET BY STAFF
3
Budget Committee of the Pelican Bay Services Division
March 31,2016 Minutes
By consensus, the committee agreed to discuss the entire draft FY17 budget again in
April and directed staff to modify the budget with the following changes:
1. Remove the purchase of littoral plants, included in the berm and swale maintenance
project (reduction of$35,000).
2. Remove maho clearing at maintenance shop (reduction of$35,000).
3. Remove equipment shed (reduction of$85,000).
4. Remove sharrow markings (reduction of$35,500).
5. Remove street signs; only sign maintenance should be included in the budget
(reduction of$50,000).
6. Remove new Ford F-150 Pickup Truck; keep the 2006 Ford Ranger(reduction of
$35,000).
7. Add landscape materials back in(increase of$175,000).
ADJOURNMENT
IThe meeting was adjourned at 11:48 a.m.
Scott Streckenbein, Chairman
Minutes approved [ ] as presented OR [ ] as amended ON [ ] date
4
Collier County
6
CURRE'P4T4272O1
General Funds Capital Projects Funds
Water Community Street IiIi Clam Bay Capital Total
Revenue Management Beautification Lights iiii System Projects All Funds
Carryforward $235,218 $603,939 $888,603 iii $10,441 $1,715,159 $3,453,360
Interest Income $1,800 $4,400 $2,300 iii $500 $5,000 $14,000
Plan Review Fee Income $1,500 $0 $0 iii $0 $0 $1,500
Interfund Transfers $0 $0 $0 iiii $0 $0 $0
Revenue Reserve ($50,400) ($145,900) ($28,600) ($6,400) ($21,700) ($253,000)
Assessment or Advalorem Tax Levy $1,008,028 $2,913,464 $567,470 lii $126,900 $428,100 $5,043,962
Total Revenue I $1,196,146 $3,375,903 $1,429,773 iili $131,441 $2,126,559 $8,259,822
Appropriations Projections
Personnel Services $219,627 $1,073,264 $144,770 iI $1,437,661
Administration:
Indirect Cost Reimbursements $104,900 $0 $7,800 $112,700
Other Contractual Services $51,500 $52,400 $33,700 I l i $137,600
Storage Contractor $0 $800 $800 ill $1,600
Telephone-Service Contracts $2,200 $2,200 $2,200 11 $6,600
Telephone-Direct Line $3,000 $3,000 $3,000 $9,000
Postage,Freight&Ups $1,200 $2,000 $1,500 ili $4,700
Rent-Buildings $11,100 $11,500 $11,100 lli $33,700
Rent-Equipment $2,600 $2,700 $2,600 iii $7,900
Insurance-General $2,200 $500 $400 iiii $3,100
Mntc.Site Ins.&Assessment Fees $14,200 $0 $0 iiii $14,200
Infonnation Tech Automation Allocation $7,100 $16,700 $800 iiii $24,600
Printing or Binding-Outside Vendors $1,800 $2,300 $0 iiii $4,100
Legal Advertising $1,000 $1,200 $0 iiii $2,200
Clerks Recording Fees,Etc. $1,000 $1,200 $0 iiii $2,200
Office Supplies-General $1,500 $2,000 $800 iiii $4,300
Other Training&Educational Exp. $1,500 _ $8,500 $0 iiii $10,000
Other Operating Supplies $0 $0 $1,000 iiii $1,000
Emergency Maintenance&Repairs $3,500 $4,500 $0 ii $8,000
Field Services:
Engineering $60,000 $0 $10,000 iIII $55,000 $0 $125,000
Plan Review Fees $1,500 $0 $0 iiii $1,500
Electrical Contractors $0 $0 $16,400 iiii $16,400
Other Contractual Services $8,300 $31,100 $800 Iiii $13,000 $116,000 $169,200
Landscape Incidentals $0 $2,500 $0 $2,500
Pest Control $0 $1,000 $0 ili $1,000
Tree Trimming $121,800 $181,000 $0 iiii $38,000 $340,800
Temporary Labor $77,800 $562,300 $42,400 iiii $682,500
Berm&Swale Maintenance $66,000 $0 $0 iiii $75,000 $141,000
Water Use Charges $0 $110,000 $0 iiii $110,000
Landscape Materials $8,500 $73,200 $0 iiii $175,000 $256,700
Celluar Telephones/Radios $1,300 $5,800 $1,100 iili $8,200
Trash&Dumpster Fees $5,900 $17,700 $0 iiii $23,600
Water Quality Testing $19,200 $0 $0 $19,200
Insurance-Vehicles $1,000 $10,100 $1,000 iiii $12,100
Insurance-General $2,500 $8,800 $1,000 $12,300
Bldg.Repairs/Mntc. $500 $500 $500 ii il $50,000 $51,500
TV Cable/Internet $0 $1,200
Electricity $0 $4,000 $30,000 $34,000
Fertilizers,Herbicides,Chem $100,500 $80,000 $0 $180,500
Sprinkler System Maint $0 $25,000 $0 illi $25,000
Mulch $0 $75,000 $0 iiil $75,000
Equipment Rental $0 $5,000 $0 ilii $5,000
Licenses and Pennits $0 $1,700 $0 iiii $1,700
Fleet Repairs,Maintenance&Fuel $14,200 $75,900 $6,600 iiii $500 $97,200
Road and Crosswalk Repairs $0 $2,000 $0 1111 SO $2,000
Photo Processing(Aerial) $0 $0 $0 Ili $7,500 $7,500
Minor Operating Equipment $0 $12,000 $0 $500 $12,500
Employee Unifonns $1,600 $12,000 $0 iiii $13,600
Other Operating Supplies $2,500 $11,000 $0 iiii $0 $13,500
Light,Bulb and Ballast $0 $0 $16,800 iiii $16,800 '
Personal Safety Equipment $800 $5,000 $800 iiii $6,600
Paint supplies $0 $500 $0 iiii $500
Traffic Signs $0 $10,000 $0 iiii $0 $10,000
Emergency Maintenance&Repairs $0 $3,300 $9,600 illi $12,900
Beach Renourishment $200,000
Capital Outlay $18,000 $90,000 $1,000 iiii $0 $100,000 $209,000
Rolled Capital Projects/Programs,&Reserves
Clam Bay Projects Fund 320 .0, $20,422 $20,422
Capital Projects Fund 322 ..., $775,404 $775,404
Reserves for Operations $171,018 $483,839 $96,203 iii ($9,981) $614,355 $1,355,434
Reserve for Operating Fund Capital Imp. $0 $915,900 iiii $915,900
Equipment Reserve $35,500 $164,000 $42,300 iiii $241,800
Other Charges,Fees&Transfers
Tax Collector $30,200 $87,400 $17,000 iiil $3,800 $12,800 $151,200
Property Appraiser $17,600 $38,300 $9,900 iiii $2,700 $8,000 $76,500
Total Appropriations I $1,196,146 $3,375,903 $1,429,773 iiii $131,441 $2,126,559 $8,259,822
Equivalent Residential Unit's: 7615.29 7615.29 7615.29 7615.29 7615.29
Projected Rate: ERU or Millage $132369 $382.581 0.0857 $16.664 $56.216
Projected Total Rate:ERU or Millage $514.950 0.0857 72.880 $587.83
Actual Rate(FY 2016) $438.70 0.0857 $70.16 $508.86
Actual Dollar/Millage Change $76.25 0.0000 $2.72 $78.97
1738% 100.00% 3.88% 15.52% 1
Collier County
Agenda Item 3-31 2Og 1l iPOSAL
Page 1 of 2
General Funds Capital Projects Funds
Water Community Street ' Clam flay Capital Total
Revenue Management Beautifcation Lights System Projects All Funds
Carryfonvart $235,218 $603,939 5S90,803 $10,441 51,715,159 $3,455,560
Interest Income S1,800 $4,500 $2,400 $500 $5,000 S14,200
Plan Review Fee Income 51,500 SO SO i SO SO S1,500
lnterfundTransfers SO SO SO SO SO SO
Revenue Reserve (513,400) (5149,000) ($18,200) ($6,400) (S26,600) ($248;600)
Assessment or Advatorea Tax Levy $967,302 52.975.373 $360.421 S126,900 5526,500 $4,956,496
Total Revenue I $1,157,420 $3,434,812 $1,235,424 t 1 5131,441 $2,220,059 $5,179,156
Appropriations Projections
Personnel Services $222,071 51,107,773 5145,721 51,475,565
Administration:
indirect Cost Reimbursements $66,500 SO $3,200 S69,700
Other Contractual Services $51,500 $52,400 $33,700 ! $137,600
Storage Contractor SO SSOO SSOO 51,600
Telephone-Service Contracts 52,200 $2,200 $2,200 1, 56,600
Telephone-Direct Line $3,000 53,000 53,000 1 S9,000
Postage,Freight&Ups S1,200 $2,000 $1,500 ci 54,700
Rent-Buildings $11,100 $11,500 $11,100 i 533,700
Rent-Equipment S2,600 52,700 $2,600 i 57,900
Insurance-General $1,200 5500 5400 $2,100
Mntc.Site Ins.&Assessment Fees 514,200 50 SO 514,200
1nfomtationTech Automation Allocation $6,800 $15,100 5700 I 522,600
Printing or Binding-Outside Vendors S1,800 52,300 SO ) $4,100
Legal Advertising $1,000 $1,200 SO $2,200
Clerks Recording Fees,Etc. $1,000 $1,200 SO i r $2,200
ORiceSupplies-General $1,500 52,000 SSOO 54,300
Other Training&Educational Exp. 51,500 SS,500 SO 510,000
Other Operating Supplies $0 SO $1,000 51.000
Emergency Maintenance&Repairs 53,500 S5,300 SO j 59,000
Field Services:
Engineering $60,000 SO $25,000 555,000 SO 5140,000
Plan Review Fees 51,500 SO SO 51,500
Electrical Contractors SO SO 516,400 S16,400
OlherContractual Seniccs $$,300 $31,000 SSOO $13,000 $116,000 $169,100
Landscape Incidentals SO $2,500 SO $2,500
Pest Control SO $1,000 SO $1,000
Tree Trimming 5169,800 SI81,000 SO S38,000 S388,800
Temporary Labor 577,800 S562,300 $42,400 i 56$2,500
Bents&Swale Maintenance SI8,000 SO SO , $135,000 $153,000
Water Use Charges SO 543000 SO 593,000
Landscape Materials SS.S00 $73,200 SO I SO 581,700
CelluarTelephones'Radios 51,300 S5,800 $1,000 ;-I $8,100
Trash&Dumpster Fees $5,900 $17,700 SO $23,600
Water Quality Testing $19,200 SO SO $19,200
Insurance-Vehicles $1,000 $10,100 $1,000 S12,100
Insurance-General $2,500 $8,800 SI,0o0 , $12,300
Bldg.Repairs'Mntc. $500 $500 $500 1 $170,000 5171,500
TV Cable/Internet SO $1,200
Electricity SO S4,500 $35,000 j S39,500
Fertilizers,Herbicides.Chem 5100,500 $80,000 SO 5180,500
Sprinkler System Maint SO $30,000 SO $30,000
Mulch SO $75,000 SO $75,000
Equipment Rental SO 55,000 SO S5,000
Licenses and Pem»is SO $1,700 SO $1,700
Fleet Repairs,Maintenance&Fuel $14,200 $75,900 S6,600 S500 $97,200
Road and Bike Path Repairs SO $2,000 SO $35,500 $37,500
Photo Processing(Aerial) SO $0 50 57,500 S7,500
MinorOperating Supplies 50 $12,000 SO S500 $12,500 1
Employee Uniforms SI,630 $12,000 SO 513,630
Other Operating Supplies $2,500 $11,000 SO SO $13,500
Light,Bulb and Ballast SO SO S16,S00 SI6,800
Personal Safety Equipment SSW $5,000 SSW S6,600
Paint supplies SO $500 SO S500
,000 SO $50,000 $60,000
,300 $10,000 513,300
Beach Rcnourishment II $200,000
Capital Outlay $17,700 $124,700 $700 SO $100,000 $243,100
Rolled Capital Projects/Programs,&Reserves
Clans Bay Projects Fund 320 520,422 $20,422
Capital Projects Fund 322 15775,404 5775,404
Reserves for Operations $171,018 $433,839 $95,403 (59,981) $614,355 $1,354,634
Reserve for Operating Fund Capital Imp. SO $712,900 $712,900
Equipment Reserve $35,500 5164,000 $42,300 5241,800
Other Charges,Fees&Transfers
Tax Collector - 529,000 $59,300 $10,800 $3,800 515,800 $148,700
Property Appraiser 517,600 $38,300 59,300 i $2,700 $8,000 575,900
Total Appropriations I $1,157,420 $3,434,812 51,235,424 ( S131,441 $2,220,059 58,179,156
Equivalent Residential Unit's: 7615.29 7615.29 7615.29 7615.29 7615,291
Projected Rate: ERU or hliliage S127.021 S390.710 0.0857 S16.664 569.137
Projected Total Rate:ERU or Mlllage 5517.731 0.0857 85.801 S603.53
Actual Rate(FY 2016) $438.70 0.0357 S70.16 $508.86
Actual DollarThlillage Change $79.03 0.0000 $15.64 S94.67
18,01% 100.00% 22.29% 18.60% 1
Cotter Coun
Pelican Bay Sec: si0n
Fiscal Yea
Operating
General Funds Capital Projects Funds
•
Water Community Street Clam Bay Capital Total
Revenue Management Beautification Lights iiii System Projects All Funds
Carryforward $157,600 $367,700 $916,000 iiEi $16,322 $1,523,703 $2,981,325
Interest Income $1,300 $2,700 $2,500 ilii $500 $5,000 $12,000
Plan Review Fee income $1,500 $0 $0 i1ii $0 $0 $1,500
Iaterfund Transfers $0 $0 $0 ill $0 $0 $0
Revenue Reserve ($44,000) ($123,200) ($25,000) ($6,700) ($20,300) ($219,200)
Assessment or Advalorem Tax Levy $881,000 $2,459,700 $495,900 $133,500 $400,700 $4,370,800
Total Revenue II $997,400 $2,706,900 $1,389,400 ii $143,622 $1,909,103 $7,146,425 II
Appropriations Projections
Personnel Services $217,200 $1,063,100 $141,800 $1,422,100
Administration:
Indirect Cost Reimbursements $66,500 $0 $3,200 $69,700
Other Contractual Services $49,000 $49,900 $31,200 $130,100
Storage Contractor $0 $800 $800 $1,600
Telephone-Service Contracts $2,200 $2,200 $2,200 $6,600
Telephone-Direct Line $3,000 $3,000 $3,000 iiii $9,000
Postage,Freight&Ups $1,200 $2,000 $1,500 iiii $4,700
Rent-Buildings $11,000 $11,300 $11,000 iii $33,300
Rent-Equipment $2,500 $2,600 $2,500 iiii $7,600
Insurance-General $900 $500 $400 iN $1,800
Mntc.Site Ins.&Assessment Fees $14,200 $0 $0 iiii $14,200
Information Tech Automation Allocation $4,800 $8,400 $600 iiii $13,800
Printing or Binding-OutsideVendors $1,800 $2,300 $0 iiii $4,100
Legal Advertising $1,000 $1,200 $0 iiii $2,200
Clerks Recording Fees,Etc. $1,000 $1,200 $0 iN $2,200
Office Supplies-General $1,500 $2,000 $800 $4,300
Other Training&Educational Exp. $2,000 $2,200 $0 $4,200
Other Operating Supplies $0 $0 $1,000 ili $1,000
Emergency Maintenance&Repairs $8,800 $7,400 $0 iii $16,200
Field Services:
Engineering $60,000 $0 $25,000 iiii $27,000 $0 $112,000
Plan Review Fees $1,500 $0 $0 liD $1,500
Electrical Contractors $0 $0 $16,400 iiii $16,400
Other Contractual Services $1,000 $51,900 $800 iii $45,500 $116,000 $215,200
Landscape Incidentals $0 $2,500 $0 $2,500
Pest Control $0 $1,000 $0 $1,000
Tree Trimming $100,000 $102,700 $0 iiii $38,000 $240,700
Temporary Labor $70,000 $367,000 $37,400 iii $474,400
Berm&Swale Maintenance $18,000 $0 $0 iV $110,000 $128,000
Water Use Charges $0 $89,900 $0 $89,900
Landscape Materials $8,500 $52,000 $0 $90,900 $151,400
CelluarTelephones/Radios $500 $3,800 $1,000 $5,300
Trash&Dumpster Fees $5,300 $15,900 $0 iii $21,200
Water Quality Testing $20,200 $0 $0 iiii $20,200
Insurance-Vehicles $1,000 $10,200 $1,000 iiii $12,200
Insurance-General $2,500 $8,600 $800 $11,900
Bldg.Repairs/Mntc. $500 $500 $500 iiii $1,500
Electricity $0 $3,000 $35,000 iEi $38,000
Fertilizers,Herbicides,Chem $100,600 $62,000 $0 ii $162,600
Sprinkler System Maint $0 $30,000 $0 iiEi $30,000
Mulch $0 $51,500 $0 iiii $51,500
Equipment Rental $0 $5,000 $0 a $5,000
Licenses and Permits $0 $500 $0 iiii $500
Fleet Repairs,Maintenance&Fuel $22,100 $93,700 $2,600 iii $0 $118,400
Road and Bike Path Repairs $0 $2,000 $0 iiii $2,000
Photo Processing(Aerial) $0 $0 $0 $7,500 $7,500
Minor Operating Supplies $0 $3,700 $0 $2,400 $6,100
Employee Uniforms $1,100 $9,500 $0 ilii $10,600
Other Operating Supplies $2,500 $9,000 $0 iii $600 $12,100
Light,Bulb and Ballast $0 $0 $16,800 iii $16,800
Personal Safety Equipment $800 $3,500 $800 iii $5,100
Paint supplies $0 $500 $0 $500
Traffic Signs $0 $3,000 $0 $50,000 $53,000
Emergency Maintenance&Repairs $0 $3,300 $9,600 iili $12,900
Beach Renourishment $200,000
Capital Outlay $54,000 $174,400 $0 N $0 $100,000 $328,400
Rolled Capital Projects/Programs,&Reserves
Clam Bay Projects Fund 320 $0 $0
Capital Projects Fund 322 $867,041 $867,041
Reserves for Operations $60,500 $124,600 $4,000 iiii $16,322 $363,162 $568,584
Reserve for Operating Fund Capital Imp. $0 $972,500 $972,500
Equipment Reserve $36,000 $164,000 $42,300 $242,300
Other Charges,Fees&Transfers
Tax Collector $26,100 $60,000 $14,000 iiii $3,600 $8,000 $111,700
Property Appraiser $16,100 $38,900 $8,900 $2,700 $4,000 $70,600
Total Appropriations II $997,400 $2,706,900 $1,389,400 iii $143,622 $1,909,103 $7,146,425 I
Equivalent Residential Unit's: 7615.29 7615.29 7615.29 7615.29 7615.29
Projected Rate:ERU or Millage $115.688 $322.995 0.0857 517.531 $52.618
Projected Total Rate:ERU or Millage $438.683 0.0857 70.148 $508.83
Actual Rate(FY 2015) $367.00 0.0857 $59.76 $426.76
Actual Dollar/Millage Change $71.68 0.0000 $10.39 $82.08
19.53% 100.00% 17.39% 19.23%
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Y :lighting Energy Solution
WE TAKE THE ill OUT OF illUMINATION®
Project Name: Pelican Bay LED Retrofit Date: 04/04/16
Project Address: 0
City: 0 State: FL I Zip Code: 0
Contact Name: 0 Phone: 0 I Fax: 0
Blended kWh rate: $0.110 Cooling season in weeks 0.0 Square Footage: o
System Annual kWh Annual HVAC Total annual Annual lighting Lighting system Estimated annual Estimated Estimated percentage of
Annual kWh used saved by using kWh used to kWh used for kWh cost per average lamp life amortized lighting annual lighting annual lighting kWh
summary for lighting controls cool lighting lighting system blended rate in years maintenance cost operating cost reduced
Existing Lighting 466,483 0 0 466,483 $51,313.15 3.4 $7,679.02 I $58,992.16 I N/A
LED Upgrade 335,438 0 0 335,438 $36,898.17 22.8 $0.00 I $36,898.17 I -28.1%
Total annual kWh used for lighting Annual lighting kWh cost per blended rate Estimated annual lighting operating cost
system r ---- ,__.________ --
160,000.00.72 /
600,000 $50,000.00 rj $60,00000 ''�
_.�._._
_.._ $40,000.00 ,-s'
aoo,000 - $30,000.00 Y $40,000 00 - 4
$20,000 00 200,000 -' ../ $zo,000 00 ''
7 o
o -..__ ._ �___.. 10.00.1-
- $000 " ---—m __
■Existing Lighting S LED Upgrade ■Existing Lighting SLED Upgrade
■Existing Lighting SLED Upgrade
Overall Cost per 1000
System efficiency Overall system Overall system delivered mean delivered
mean lumens efficiency rating lumens lumens
Existing Lighting 1 6,283,800 67.50% 4,451,346 I $11.53
LED Upgrade 7,982,175 95.00% I 7,583,066 I $4.87
Overall delivered mean lumens Cost per 1000 delivered lumens
Over,alrsystem effici ting a,000,000 ----' --
`
s
r0D.00°/a -
6,000,000 - --
`' ,i
', 4,000,000r",- -- $10.00 '
50.00% " �/
'f 7
i' 2.000,000 ," $5.00 d f�
0
■Existing Lighting SLED Upgrade ■Existing Lighting S LED Upgrade ■Existing Lighting SLED Upgrade
Executive Additional Estimated annual Realized Realized(ROI) Total increase in net
Bugdget labor EPACT Tax State or local investment savings<ompared to payback in return on income after
summary Material cost cost dedcution utility rebate cost* Existing Lighting years investment 22 years**
Existing Lighting $0.00 $0.00 $0.00 $0.00 N/A N/A N/A N/A
LED Upgrade $741,507.00 $60,000.00 $0.00 $0.00 $801,507.00 $22,093.99 36.3 3% -$315,439.21
S For each month that goes by with NOTHING done....the below loss in net income is the reality
The cost o1 Months of waiting
waiting 1 I 2 I 3 I 4 5 6
LED Upgrade $1,841.17 $3,682.33 $5,523.50 $7,364.66 $9,205.83 $11,047.00
Percentage of project investment 0% 0% 1% 1% 1% 1%
This analysis was prepared by:
,r
-'' .;-.`} , SESCO Lighting SESCO
Mike Siner
; A Proud Member of the U.S.
Energy Division Manager Lighting For*eee5:-- Green Building Council.
(386)366-1002 Greener Tomorrow®
msiner@sescolightine.com
*The(Additional investment cost)is calculated by subtracting the first line under the(Executive summary)from each corresponding line below it
**Total increase in net income is calculated by taking the Annual savings(X)Years(-)Investment cost(_)increase of net income
The energy reduction and cost savings in this analysis is estimated and is based on the information presented in this document,actual results may vary.
COST OF COUNTY EMPLOYEE VERSUS TEMP LABOR
COUNTY MAINTENANCE WORKER MAINTENANCE SPECIALIST
Base pay$11.87 to $15.58/hr. Base pay$16.06 to $21.09
HOURS RATE TOTAL HOURS RATE TOTAL
40 12.25 490.00 40 16.06 642.40
8 18.38 147.00 8 24.09 192.72
637.00 835.12
52 WEEKS 52 WEEKS
33124.00 43426.24
18800.00 BENEFITS (Ins., Pension,SS) 20400.00
$51,924.00 $63,826.24
TEMP MAINTENANCE WORKER$10 TEMP MAINTENANCE SPECIALIST$12
HOURS RATE TOTAL HOURS RATE TOTAL
40 $13.60 544.00 40 $16.32 652.80
8 $20.40 163.20 8 $24.48 195.84
707.20 848.64
52 WEEKS 52 WEEKS
$36,774.40 $44,129.28
I move that the Budget Committee recommend to the PBSD Board that the PBSD
staff be directed to work with Collier County's Procurement Department
representatives to develop by July 1, 2016 a Scope of Work for two RFP's,as
outlined below:
• That one Scope of Work specify all landscaping work currently performed by
County workers and temporary labor on right-of-way property in Pelican
Bay.
• That a second Scope of Work specify all landscaping work currently
performed by County workers and temporary labor on private property in
Pelican Bay.
• That each Scope of Work be completed with and without providing and
applying fertilizer,herbicides,and other chemicals.1
• That each Scope of Work be completed with and without providing irrigation
wet checks and estimated irrigation equipment repair costs.2
n.b.PBSD Board could take action at its July Board meeting to seek responses to the
RFP's from vendors and at a subsequent meeting to seek BCC approval of a contract
with a vendor.
1 Provides PBSD with the option of providing and applying fertilizer,herbicides,and
other chemicals with in-house staff.
2 Provides PBSD with the option of doing irrigation wet checks and irrigation:.
equipment repairs with in-house staff.
Prepared by Susan O'Brien
April 27, 2016
Streetlights
PBSD has the following:
• Number of streetlights on County roads in Pelican Bay.
• Cost estimate for changing current streetlights to LED.
• Information to justify continuing the current ad valorem annual assessment
for streetlight improvements.
• Information that current streetlights meet all pertinent requirements.
PBSD needs the following:
• The estimated year that the current streetlights poles should be replaced.
• The estimated cost of replacing the poles.
• Information on whether costs for installing LED lights are increasing or
decreasing from year to year and by what percentage.
• A decision about whether to wait until poles are replaced to change to LED
lighting or to begin changing to LED lights on current poles.
• Location and number of streetlights that conflict with trees and
recommendations for resolving same.
• Number and location of additional streetlights that may be needed at turn
lanes,intersections, etc.and their estimated cost.
• A way to increase the light from streetlights on Ridgewood south of Pelican
Bay Blvd.and the estimated cost. This has been requested by Artis-Naples
• Adding streetlights where there are none near the intersection of Laurel Oak,
Ridgewood,and the entrance/exit to Waterside Shops and their estimated
costs. These lights are needed due to the increase in vehicular and
pedestrian traffic due to the closure of a turning land on Highway 41 into
Waterside Shops and the upcoming construction of sidewalks connecting
Waterside Shops and Artis-Naples.
Prepared by Susan O'Brien
April 27, 2016