Minutes 04/06/2016 PELICAN BAY SERVICES DIVISION BOARD REGULAR SESSION
APRIL 6,2016
The Pelican Bay Services Division Board met on Wednesday, April 6, 2016, at 1:00 p.m. at the
Community Center at Pelican Bay, 8960 Hammock Oak Drive,Naples, Florida 34108.
In attendance were:
Pelican Bay Services Division Board Bohdan Hirniak
Ken Dawson, Chairman Susan O'Brien
Scott Streckenbein, Vice-Chairman Peggy Pinterich
Joe Chicurel Mike Shepherd
Tom Cravens Dave Trecker
Jacob Damouni Gary Ventress (absent)
Pelican Bay Services Division Staff Mary McCaughtry, Operations Analyst
Neil Dorrill, Administrator Lisa Jacob, Associate Project Manager
Marion Bolick, Operations Manager Barbara Shea, Recording Secretary
Also Present Tom Hollis, Hollis Engineering Consultants
Jim Can, Agnoli, Barber& Brundage Jim Hoppensteadt, Pelican Bay Foundation
Dave Cook, Pelican Bay Foundation Mary Johnson, Pelican Bay Foundation
Tim Durham, County Manager's Office Brandon Reed, County Legislative Affairs
Tim Hall, Turrell, Hall & Assoc. Jeremy Sterk, Earth Tech
APPROVED AGENDA (AS PRESENTED)
1. Pledge of Allegiance
2. Roll call
3. Agenda approval
4. Approval of 3/2/16 Regular Session, 3/21/16 Special Session, and 3/21/16 Beach
Renourishment Committee meeting minutes
5. Audience comments
a. Email received from Serendipity and St. Tropez Associations
6. Mangrove die-off status (15 minutes) (Tim Hall)
7. *Beach Renourishment (30 minutes)
8. Clam Pass dredging update (10 minutes)
9. Landscape easements update (15 minutes)
10. Landscaping costs to maintain Pelican Bay Foundation property (15 minutes)
11. Periodic updates to PBSD Board members (10 minutes)
12. Administrator's report (15 minutes)
a. Street lighting study presentation (time certain 1:30 p.m.) (30 minutes)
b. March financial report
13. Committee reports (15 minutes)
a. Budget
b. Clam Bay
c. Landscape & Safety
d. Water Management
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14. Chair's report (10 minutes)
a. Committees
15. Old business
16. New business
17. Adjournment
*indicates action items
ROLL CALL
Mr. Ventress was absent and a quorum was established
AS A CONSEQUENCE OF MR. DORRILL'S ATTENDANCE AT THE NAPLES CITY
COUNCIL TO REQUEST APPROVAL FOR VEHICLES ON THE BEACH FOR THE
CLAM PASS DREDGING PROJECT, HE JOINED THE MEETING AT 2:25 P.M.
AGENDA APPROVAL
Mr. Cravens motioned, Mr. Damouni seconded to approve the agenda as
presented. The motion carried unanimously.
APPROVAL OF 03/02/16 REGULAR SESSION MEETING MINUTES
Mr. Cravens motioned, Ms. O'Brien seconded to approve the 03/02/16 regular
session meeting minutes as amended. The motion carried unanimously.
APPROVAL OF 03/21/16 SPECIAL SESSION MEETING MINUTES
Mr. Cravens motioned, Dr. Trecker seconded to approve the 03/21/16 special
session meeting minutes as amended. The motion carried unanimously.
APPROVAL OF 03/21/16 BEACH RENOURISHMENT COMMITTEE MEETING
MINUTES
Dr. Trecker motioned, Ms. O'Brien seconded to approve the 03/21/16 Beach
Renourishment Committee meeting minutes as amended. The motion carried
unanimously.
AUDIENCE COMMENTS
Ms. Mary Johnson thanked Ms. Susan O'Brien for her service as Chairman of the PBSD.
Mr. Bill Ale commented on the noise pollution from the Naples Grande Resort. Dr. Joseph
Doyle commented on the need to study alternative landscaping labor models. Mr. Hank Rossi
commented on the noise pollution from the Naples Grande Resort and the need to improve
illumination on Pelican Bay streets. Mr. Ken Dawson requested that Mr. Jacob Damouni (PBSD
Board member and Director of Resort Operations at the Naples Grande Resort)work with Mr.
Rossi and Mr. Ale to solve the noise pollution issue. Mr. Henry Bachman commented on the
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need to go out for bid for all PBSD landscaping maintenance activities and to compare those
costs to current in-house landscaping maintenance costs.
STATUS OF MANGROVE DIE-OFF
Mr. Tim Hall, of Turrell, Hall & Assoc., provided an update on the mangrove die-off in
the Upper Clam Bay area. He provided photos of the Strand area,taken on March 11, which
show that the die-off area has expanded by two acres. Mr. Hall reiterated his belief that the
elevated water level is the root cause of the die-off; the imminent dredging of Clam Pass should
alleviate the water level stress on the mangroves. Mr. Bolick reported that the hand-dug channel
maintenance work will begin on April 18.
BEACH RENOURISHMENT
Dr. Trecker reviewed PBSD responsibilities for beach renourishment and discussed
Collier County current policy and parameters, PBSD funds available, renourishment options
reviewed in committee, and the option selected by the committee. Mr. Dave Cook commented
on the PB Foundation's history of identifying the PBSD as the entity responsible for beach
renourishment. Subsequent to the unanimous vote, Dr. Trecker provided a draft letter, reporting
the approved motion, to be sent by Mr. Dawson, on behalf of the PBSD, to Mr. Gary McAlpin of
Coastal Zone Management.
Dr. Trecker motioned, Mr. Cravens seconded to recommend the PBSD Board
approve renourishment of the Pelican Bay beach from between markers R-34 and
R-35 to between markers R-36 and R-37 to a beach width of 100 feet at a cost not
to exceed $400,000. The motion carried unanimously.
CLAM PASS DREDGING UPDATE
Mr. Dorrill reported that the PBSD had just received approval of the final "vehicles on
the beach"permits by the Naples City Council. He updated the Board on the Clam Pass
dredging project including the preconstruction conference, the logistics of the operations, and the
target completion date of May 1.
LANDSCAPE EASEMENTS UPDATE
Dr. Trecker recommended that the PBSD approach the County to approve the landscape
maintenance easement document. Mr. Dorrill reiterated the County Attorney's stating that
public funds cannot be,used for private benefit; landscape maintenance agreements would put the
PBSD on a better legal foundation in clarifying this issue. There was extensive Board discussion
prior to public comment.
Ms. Mary Johnson commented on the PBSD ordinance which contains the phrase, "but
not limited to"which provides latitude to the PBSD to continue landscape maintenance on the
Pelican Bay property for which it does not have an easement.
Dr. Joseph Doyle commented on his opposition to the PBSD asking the five Pelican Bay
property owners to pay for PBSD landscape maintenance which it has historically performed.
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Mr. Dave Cook commented on the broad latitude provided for in the PBSD ordinance.
Mr. Jim Hoppensteadt commented on the terms and conditions provided for in the PBSD
ordinance and urged the PBSD Board to oppose the motion under discussion.
Dr. Trecker motioned, Mr. Cravens seconded that we proceed with approaching
the County and propose that they approve the subject maintenance easement.
The motion failed 8-2 with Dr. Chicurel, Mr. Cravens, Mr. Damouni,Mr.
Dawson,Mr. Hirniak,Ms. Pinterich, Mr. Shepherd, and Mr. Streckenbein
dissenting.
LANDSCAPING COSTS TO MAINTAIN PELICAN BAY FOUNDATION PROPERTY
This item was not discussed.
PERIODIC UPDATES TO PBSD BOARD MEMBERS
Ms. O'Brien prepared, provided, and reviewed a document which outlined the type of
information that could be included in"update reports"by the PBSD administrator; the document
was added to the record.
ADMINISTRATOR'S REPORT
STREET LIGHTING STUDY PRESENTATION
Mr. Tom Hollis, of Hollis Engineering Consultants, provided an update on the PBSD street
lighting study, which included a cost/benefit analysis of replacing all existing street lights with LED
lights. Benefits included (1) improved lighting and safety on Pelican Bay streets, (2)the ability to
choose multiple light designs for optimizing light direction and size in different locations, and (3)
lower maintenance costs. He estimated the cost to replace the current number of lights to be
$801,507. He acknowledged additional work in the study will include (1) identifying areas which
may require additional lights, (2) identifying areas which may require alternate light designs, and (3)
identifying areas where landscape changes may be recommended.
Mr. Dawson requested that the Landscape & Safety Committee review all aspects of the
street lighting study, identify locations where landscape changes are needed, and identify locations
which may require additional lighting or lighting with a specific design type for increased safety.
MARCH FINANCIAL REPORT
Mr. Cravens motioned, Dr. Trecker seconded to accept the March financial I
report. The motion carried unanimously.
COMMITTEE REPORTS
BUDGET
Mr. Streckenbein summarized the Budget Committee's review of the proposed FY17 budget
which includes a$94 increase over last year. The budget increases are a direct result of consensus of
each PBSD committee's input to staff. He suggested that PBSD committees identify any areas of
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project flexibility and forward the information to the Budget Committee. Mr. Streckenbein reported
that his goal is to present a committee approved budget to the PBSD Board on May 4.
Mr. Streckenbein reported that there was Budget Committee consensus to recommend to the
PBSD Chairman to form an ad hoc committee to explore alternative labor models. As a result, Mr.
Dawson announced the formation of an ad hoc committee to study alternative labor models and
identify cost savings specifics. He appointed Mr. Shepherd to serve as chairman and appointed Mr.
Hirniak and Mr. Ventress to serve as members of this committee.
CLAM BAY
Ms. O'Brien requested that staff provide a copy of the Clam Bay water quality monitoring
request for quotes to the Clam Bay committee members.
LANDSCAPE & SAFETY
Dr. Chicurel reported that the Landscape & Safety Committee met on March 28 and the
following items were discussed and/or acted upon.
1. Mr. Bolick outlined ongoing FY16 projects and activities. He also delineated FY17 needs
projections that will be discussed further at the upcoming Budget Committee meeting.
2. Mr. Dorrill introduced the notion of performing a sidewalk lighting evaluation in addition
to or as part of the street lighting engineering study.
3. There was a committee discussion, included with Cpl.Neal Bohannon of the CCSO, on
bicycle traffic law compliance.
4. Ms. O'Brien will respond to a resident's complaint about the difficulty seeing the Crayton
Rd. street signs. The consensus of the committee was that no further signage was indicated.
5. The committee discussed the Pebble Creek/North Tram Station crosswalk. The line of
sight issues will be addressed by the PBSD and monitored. No other viable changes to make the
crosswalk safer are possible.
6. Discussion on placing "allow 3 feet when passing a bicycle" safety signs resulted in the
committee not wanting to proceed at this time. Ms. Jacob presented the legal and traffic sign
requirements to the committee.
Dr. Chicurel reported on the warnings and citations issued by the CCSO for February.
WATER MANAGEMENT
Mr. Cravens reported that the Water Management Committee did not meet in March. Dr.
Trecker provided copies of an article entitled"Taming toxic algal blooms" which was added to the
record. He summarized the article which concluded that phosphorus in the lake sediment studied
was regurgitated back into the lake in the springtime.
CHAIRMAN'S REPORT
COMMITTEES
Mr. Dawson requested that staff survey the PBSD members as to their interest in
remaining on their currently assigned committees and/or serving on any other committees.
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OLD BUSINESS
None
NEW BUSINESS
None
ADJOURNMENT
The meeting was adjourned at 3:24 p.m.
_40 x.0
' - D awson, Chairman
Minutes approved [ ] as presented OR [ /] as amended ON [ 0.570q//6 ] date
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