Backup Documents 03/22/2016 Item #16F3 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO 16 C 3 '
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNAT
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order) Office Initials
Date
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3. County Attorney Office County Attorney Office .\+-k�
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4. BCC Office Board of County ---1C_
Commissioners \ 4 7 ---'\kko
5. Minutes and Records Clerk of Court's Office ,
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PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the
addressees above,may need to contact staff for additional or missing information.
Name of Primary Staff -.� \(y....\\-\--\'\i_ Phone Number
Contact/ Department N,- ;c3--c (`)V\, \ \g„ • `h 4 C Lf L
Agenda Date Item was , / Agenda Item Number
Approved by the BCC 3 " 1 &v tG F-_ 17
Type of Document 1 Number of Original
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Attached g12Lt' ie, L I �Ls (FremettDocuments Attached
PO number or account J
number if document is
to be recorded NI- C-4,....�
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INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature?�� O� .-7.- ��
2. Does the document need to be sent to another agency for additional signatur ? If yes,
provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet. Ak
3. Original document has been signed/initialed for legal sufficiency. (All documents to be
signed by the Chairman,with the exception of most letters,must be reviewed and signed i ` __
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's
Office and all other parties except the BCC Chairman and the Clerk to the Board 7 k
5. The Chairman's signature line date has been entered as the date of BCC approval of the
document or the final negotiated contract date whichever is applicable. IcK
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's
signature and initials are required. 3-Ek aiirt
7. In most cases(some contracts are an exception),the original document and this routing slip
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain 7a:
time frame or the BCC's actions are nullified. Be aw re of your deadlines!
8. The document was approved by the BCC on 3(> Land all changes made during the
meeting have been incorporated in the attached ocument. The County Attorney's L
Office has reviewed the changes,if applicable.
9. Initials of attorney verifying that the attached document is the version approved by the
BCC,all changes directed by the BCC have been made, and the document is ready for th ."--' wk.,
Chairman's signature.
I.Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12
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Ann P. Jennejohn
From: Ann P. Jennejohn
Sent: Wednesday, May 18, 2016 4:24 PM
To: jacekentner@colliergov.net
Subject: Item #16F3 (3-22-2016 BCC Meeting)
Attachments: Item #16F3.pdf
Hi Jace,
A copy of the executed agreement with Retis, granting
Collier County rights to host the Retis Face 10 Executive
Training Program, is attached for your records.
Thank you!
Ann Jevwtejohvt, Deputy Clerk
Clerk of the Circuit Court
Clerk to the Value Adjustvvtevtt Board
Collier County Board Minutes & Records Dept.
239-252-84O6 Fax 239-252-8408
1
1 6F 3
AGREEMENT BETWEEN COLLIER COUNTY, FLORIDA, AND THE
RETIS/PACA COLLABORATIVE, PROVIDING EXCLUSIVE RIGHTS
TO COLLIER COUNTY TO HOST THE 2016 RETIS FACE 10 FLORIDA
EXECUTIVE TRAINING PROGRAM FROM MAY 23-25, 2016.
THIS AGREEMENT, is made and entered into this 22nd day of March, 2016, by and
among COLLIER COUNTY, a political subdivision of the State of Florida, acting by and
through its Board of County Commissioners, the governing body thereof, herein referred to as
the"COUNTY," and RETIS, the French network for innovation.
WITNESSETH
WHEREAS, increased international business will aid the County's economic
development, generate international trade, and increase additional business opportunities that
will create high value jobs for County residents and businesses; and
WHEREAS, there is a need for a concerted, community-wide effort to attract
international businesses and foreign-direct investment to Collier County; and
WHEREAS, RETIS, the French network for innovation has proposed a partnership with
Collier County for an in-bound trade mission; and
WHEREAS, such partnership would afford Collier County exclusivity in hosting
RETIS's FACE 10 Florida Executive Training Session, bringing up to seven (7) French
companies to Collier County for such a training session in May of 2016; and
WHEREAS, the opportunity to host the next FACE 10 Florida Executive Training
Session would contribute to Naples and Collier County's position as a Hub for French and
European companies aiming to expand to Florida; and
WHEREAS, the opportunity to host the next FACE 10 Florida Executive Training
Session would help Florida-based and Collier County-based innovative companies gain access to
French and European business or technology incentives or other partnerships; and
WHEREAS, the opportunity to host the next FACE 10 Florida Executive Training
Session would help to promote Collier County in France to French-based incubation networks
and business networks while also providing French innovation companies opportunities to access
Florida markets; and
WHEREAS, Collier County supports the development of international trade, foreign
direct investment, and entrepreneurship opportunities such as those offered through exclusively
hosting the next FACE 10 Florida Executive Training Session; and
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WHEREAS, Collier County proposes financial support of the next FACE 10 Florida
Executive Training Session for its high-value opportunities, granting up to $12,000 for the
purpose of offsetting transportation and lodging costs for up to seven (7) French companies and
up to two (2) RETIS operational staff traveling to Collier County for participation in the program
and seeking to further strengthen the relationship with RETIS by joining as a Partner Member.
NOW, THEREFORE, in consideration of the premises and mutual benefits which
will accrue to the parties hereto in carrying out the terms and provisions of this agreement, the
parties hereto agree as follows:
Section 1. Recitals.
The foregoing recitals, as well as the recitals provided for in the Agreement, are true and
correct and are incorporated in this Agreement by reference.
Section 2. Obligations of RETIS.
(A) Venue of Executive Training Program. RETIS shall:
(i) Agree to conduct and comport the May 23-25 2016 FACE 10 Florida
Executive Training Program in Collier County, Florida in the month of
May, 2016.
(ii) Agree that Collier County shall be the sole Florida destination promoted
and marketed in conjunction with the May 23-25 2016 FACE 10 Florida
Executive Training Program for a minimum period of six (6) months prior
to and a minimum of six months preceding the May 2016 FACE 10
Florida Executive Training Program.
(B) Details of Executive Training Program. Upon agreeing to locate the May 23-25
2016 FACE 10 Florida Executive Training Program, RETIS shall:
(i) Agree that the May 23-25 2016 FACE 10 Florida Executive Training
Program will consist of at least three (3) days of training that allows
participant French innovation companies to familiarize themselves with
the local economic ecosystem, including local partners, investors, and
business prospects.
(ii) Agree that the May 23-25 2016 FACE 10 Florida Executive Training
Program shall consist of sufficient content to support successful
integration of those attendees into Collier County and Florida markets and
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include at least three sessions, three speakers, and participation from a
minimum of six (6) French innovation companies.
(iii) Agree that Collier County will participate in screening and selection of
French companies invited to participate, and the County Manager or his
designee will retain the option of approval for those companies and RETIS
operational staff to be determined as qualified for travel cost
reimbursement. That determination will be based on the companies'
compatibility with guidelines established by the State of Florida Target
Industry list and estimated potential economic impact to Collier County.
Travel/participants other than company prospects will be limited to RETIS
staff and/or their contractor program coordinators and facilitators.
(C) RETIS Procurement Standard. RETIS shall require each participating French
company to adhere to the RETIS FACE 10 Executive Training Program
procurement rules (Exhibit A).
Section 3. Obligations of the COUNTY.
(A) In support of RETIS conducting the May 23-25 2016 FACE 10 Florida Executive
Training Program in Collier County, the COUNTY shall provide up to $12,000 in
local financial support, made payable to RETIS, for the purpose of inducing the
participation of up to seven (7) French companies and two (2) RETIS staff in the
May 2016 FACE 10 Florida Executive Training Program.
(i) The County financial support of up to $1,000 will be made available to
offset transportation and lodging costs incurred as travel expenses in direct
relation to attending the event in Collier County, for up to seven (7)
French participant companies and up two (2) RETIS staff and RETIS
contractor staff. Transportation costs supported will include arrivals to
Florida/Collier either departing from a U.S. location as a second leg of a
trans- Atlantic journey or direct departure from France and also include
return flights with final destinations to France. Lodging costs will be
limited to hotel stays in Collier County during the dates of May 23-25
2016 FACE 10 Florida Executive Training Program.
(B) County financial support will be made available from the Economic Development
marketing and promotion budget (001-138790), and shall be made on a
reimbursement basis as described by Section 4 of this Agreement.
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(C) The COUNTY agrees to provide an in-kind contribution of temporary office
space in a county facility for RETIS staff, in relation to executing and
implementing this agreement and referenced event.
(D) The COUNTY further agrees to collaborate with the Collier Soft Landing
Accelerator Network to provide additional support to RETIS in conducting the
May 23-25, 2016 FACE 10 Florida Executive Training Program in Collier County
with in-kind contributions, including logistical support such as locating suitable
meeting rooms and identifying speakers, mentors, and evaluators.
(E) The COUNTY agrees to provide funding to become a Partner Member of RETIS.
Section 4. Reimbursement Procedures
(A) Proposed Budget. To be eligible for travel and lodging cost reimbursements up to
$9,000, providing up to $1,000 per qualified participating French company or
RETIS staff/contractor, RETIS is required to submit to the COUNTY a Proposed
Budget and Program Outline using the provided form (Exhibit B) at least 45 days
prior to the anticipated travel dates. Such Proposed Budget and Program Outline
shall, at a minimum, include the anticipated number of attending qualified French
innovation companies, the anticipated RETIS staff and RETIS contractor staff,
the anticipated number of program speakers, the nature of program sessions, and
the anticipated travel and accommodation costs necessary to support the
attendance of up to seven French innovation companies and two operational staff.
To be considered qualified, a French participating company and RETIS program
staff must be pre-approved by the County Manager or his designee.
(B) Performance Report. Within forty-five days of the conclusion of the May 23-25
2016 FACE 10 Florida Executive Training Program, RETIS shall submit to the
COUNTY a Program Performance Report using the provided form (Exhibit C),
which shall highlight key metrics accomplished during the May 2016 FACE 10
Florida Executive Training program, and also itemized costs related to
transportation and lodging for participating French innovation companies. Such
costs should be evidenced using any of the following: receipts, travel and lodging
documentation such as flight and accommodation confirmations, or other similar
documents evidencing expenditure of funds as required by this agreement.
(C) Payment. Upon receipt of the Program Performance Report verifying the program
requirements of this agreement have been met, and upon receipt of required
documentation evidencing travel and lodging costs for up to seven French
innovation companies and approved RETIS staff, Collier County shall within
forty five (45) days reimburse RETIS for all verified travel and lodging
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expenditures for up to seven French innovation companies and two RETIS staff,
not to exceed$9,000 total.
Section 5. Term of Agreement
The terms of this agreement shall be from the date of execution through the
COUNTY's receipt of the Program Performance Report, and COUNTY'S
reimbursement of up to $9,000 to RETIS plus funding to join RETIS as a Partner
member for a total of$12,000.
IN WITNESS WHEREOF, the parties have executed this agreement on the date and
year first above written.
ATTEST: BOARD OF COUNTY COMMISSIONERS
DWIGHT E:- ROCK,Clerk COLLIER COUNTY, FLORIDA
t
By ?N �+9 _: G • By:
' ` tlerk C airman,
Attest a to ..t an-is Donna Fiala,
sign'atur•only.: District 1 Commisioner
Appr•,\ c. . f
- • form and legality:
'41 If
vii►._ __
_j Jeffrey tzkow
County •\ to i ey
AS TO RETIS:
Signed, sealed and
Delivered in the presence of:
By: SOLCI. VA LA/GiZ De
Signature President of RETIS
Printed Name
Signature
Printed Name Item# d 3
Agenda 2...22_14
Date
Date
Recd 5--11'1
Exhibit A
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Rens
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RETIS FACE 10 TRAINING PROGRAM PROCUREMENT RULES
• Each participating company within the training will be bound to RETIS by a "training agreement"
which will include an exhibit.
This exhibit:
* Will represent the existence of the partnership between RETIS and the Collier County
* Will explain that the Collier County has decided to grant its financial help to the program by
participating in transportation expenses (plane and hotel) of registered companies (up to
seven (7) companies and two (2) RETIS operations staff in the amount of up to $1,000 per
company/staff person.
* Will specify that Collier County will determine the list of companies it wishes to support
post examination of the companies profiles and plans
* Will explain that RETIS will receive Collier County funds and will pay back later selected
companies of all or part of their transportation or hotel expenses, up to$1,000 per company
* Will specify the reimbursement conditions regarding these expenses
• The training will be comprised of 5 modules including 4 in France and 1 (module#10) in the
United- States.
The module#10 will take place in Collier County, Florida for a minimum of 3 days.
To benefit from the financial contribution for all or part of transportation and hotel expenses for
traveling to Florida, companies selected by Collier County must comply with the following
obligations:
* Participate in the entire module # 10 and all proposed collective workshops, individual
appointments, networking events, and site visits.(attendance sheets will be filled)
* Book and pay transport documents (train and/or plane) and pay their hotel invoice once in
Florida
* Respect the following rules and price conditions:
Plane tickets Hotel
Price Economic class Prices and hotel proposed by RETIS
Conditions Best price conditions including
If necessary a weekend in the trip to RETIS will negotiate a group price at
optimize costs partner hotel in Naples
Total ceiling
reimbursed $1,000 per company
Adresse de contact(bureaux) : Retis c/o Creatvt-bat A- Place Besagne-83000 Toulon
Siege : Retis-chez TVT Innovation- place Georges Pompidou -83000 Toulon-SIRET 429 720 204 00057
W+33 (0)4 94 03 89 10 - www.retis-innovation.fr-Q contactretis-innovation.fr
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Rets
rinnovation en reseau
• All covered expenses will be processed by RETIS after presentation of the following supportive
evidence:
* Boarding pass
* Plane ticket payment confirmation(receipt or invoice from airline company or travel agency)
* Hotel invoice
• Reimbursement delay will be the following:
RETIS commits to reimburse company expenses within 60 days following receipt of the company's
expense report and associated receipts, following completion of module # 10 and after financial
contribution from Collier County.
• Collier County will pay a subsidy of a maximum amount of$12,000 to RETIS via wire transfer under a
delay of 45 days maximum, after receipt of supplemented exhibits B and C and a copy of supportive
evidence referred and sent by RETIS,according to specified conditions within the present agreement.
RETIS - BP 601 - 10 901 Troyes Cedex 9 Tel : +33 (0)3 25 83 21 88 - Fax : +33 (0)3 25 83 21 80
www.retis-innovation.fr- infa@retis-innovation.fr
Exhibit B 1 6 F 3
PROPOSED BUDGET AND PROGRAM SUMMARY 2016
RETIS FACE 10 EXECUTIVE TRAINING PROGRAM
Proposed Budget Detail
Instructions:Please list the names and projected expenses for each of the French innovation
companies (up to 7)attending the May 23-25, 2016 FACE 10 Executive Training Session for each
budget category.
1. TRAVEL LINE ITEM DETAIL
1.
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���_iiiiielille,1101,01,164"i77 Viand/or
proof of pu r`chi�and
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TOTAL X� Y$ ,.
2. LODGING LINE ITEM DETAIL
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arrival departure'�k,,H a i.,,n�s -.� ,,te r providedfor"","
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invoice)
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TOTAL
Exhibit B
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3. RETIS invoicing
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X Y Z Z or amount up
to$9,000 if Z>
$9,000
Substantiating Travel and Lodging Costs
Please attach documents evidencing travel and lodging costs associated with each of the French innovation
companies and RETIS attending the May 23-25 FACE 10 program.(Up to 7 companies and 2 staff)
Proposed Program Outline
Instructions: Please list the names or a general description of each expected FACE 10 Executive
Training Program sessions, brief description of each session's objective:
Exhibit C 16F 3
PROGRAM PERFORMANCE REPORT
2016 RETIS FACE 10 EXECUTIVE TRAINING
PROGRAM
-
LIST ATTENDING FRENCH
INNOVATION COMPANIES
LIST PROGRAM
SPEAKERS/INSTRUCTORS
AND TOPICS PRESENTED
Exhibit C
1 6F 3
OTHER PROGRAM
SESSIONS