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GG MSTU Agenda 05/17/2016 3299 East Tamiami Trail, Suite 103 Naples, FL 34112 AGENDA MAY 17, 2016 I. CALL TO ORDER II. ATTENDANCE Advisory committee, Patricia Spencer—Chairman(10/06/17) Herman"Skip"Haeger-Vice Chairman(10/06/2018) Vacancy(10/06/2017) Ron Jefferson(10/06/2018) Vacancy(10/06/2019) Staff Harry Sells, Dan Schumacher-Project Manager Landscape Janet Acevedo-Hannula Landscaping Mike McGee-Landscape Architect III. APPROVAL OF AGENDA IV. APPROVAL OF MINUTES: APRIL 21,2016 V. PROJECT MANAGER'S REPORT A. Budget Report B. Irrigation Status C. Santa Barbara and Golden Gate Refurbishment status D. Tropicana Street Lights E. Golden Gate Drainage Update VI. TRANSPORTATION MAINTENANCE REPORT—HANNULA LANDSCAPING • Tropicana Boulevard: • Coronado Parkway and Hunter Boulevard • Golden Gate Parkway VII. LANDSCAPE ARCHITECT'S REPORT—MCGEE&ASSOCIATES • Tropicana Boulevard • Coronado Parkway and Hunter Boulevard • Sunshine Boulevard • Collier Boulevard and Golden Gate Parkway VIII. OLD BUSINESS A. Flag Pole Replacement—Boy Scouts Troop Project-Robert Beatty B. Tree Replacement size,Coronado, Sunshine,and Hunter IX. NEW BUSINESS X. PUBLIC COMMENTS XI. ADJOURNMENT NEXT MEETING: JUNE 21,2016 AT 4:30PM GOLDEN GATE COMMUNITY CENTER k 101' I :1049V 7, GOLDEN GATE M.S.T.U. ADVISORY 3299 East Tamiami Trail, Suite 103 Naples, FL 34112 MINUTES I. Call to Order The meeting was called to order at 4:29 P.M. by Ms. Spencer. Attendance was called and a quorum of three was established. II. Attendance: Patricia Spencer- Chairman; Herman Haeger-Vice Chairman; Ron Jefferson. Staff: Michelle Arnold- Director, Harry Sells and Dan Schumacher Project Managers Others: Michael McGee—McGee & Associates; Janet Acevedo & Dale Hannula—Hannula Landscaping; III.Approval of Agenda Ms. Spencer moved to approve the Agenda subject to the following changes: Deletion: V. Election of Officers Second by Mr. Haeger. Carried 3- 0. III.Approval of Minutes February 16, 2016 Ms. Spencer moved to approve the minutes of February 16, 2016 meeting as presented. Second by Mr. Jefferson. Carried 3- 0. VI.Project Manager's Report A. Monthly Budget Report Mr. Sells summarized the Golden Gate MSTU Fund Budget 153 dated April 19, 2016 noting: • Ad Valorem taxes of$222,014 of the $247,900 have been collected leaving a remaining balance of$25,885 to collect. • Of the $299,000 FY16 Operating Expense Budget, there is an available balance of $44,301.21 for expenses. • Funds balance available less commitments total $365,421. B. Irrigation Status. Mr. Sells gave a current status of irrigation equipment and the movement to separate the MSTUs from the County Centralized Control system. The movement is causing some 1 issues with the controllers which have been contracted to Contemporary Controls for resolution. Mr. Sells also informed the committed about the pump failure on Tropicana in March. C. Santa Barbara and Golden Gate Refurbishment Status. There is a PO open for Hannula to install the Santa Barbara and Golden Gate Refurbishment, but there are issues with having permission to connect irrigation water and who will maintain the landscape after installation. Growth Management has tentatively accepted the project. Staff will place an item on the BCC agenda to formalize the usage of irrigation water and maintenance of the landscape. The Canal Refurbishment will be added to the same agenda item. The PO will be placed on hold until BCC approval is received. D. Tropicana Street Light Installation. Mr. Sells reported that final agreement to have FPL install four Cobra street Lights on the south end of Tropicana had been obtained. The total cost was $1,970.22. The committee requested clarification on the actual cost of the lights. They thought that the cost should have been $1,190. Mr. Sells will report at the next meeting. The Committee asked Robert Beatty to make their presentation at this time since they were present. (moved from Old Business Item A.) VI-A Flag Pole Replacement—Robert Beatty Robert Beatty from Boy Scout Troop 2001 and, General Contractor assisting with the Flag Pole replacement project, updated the Committee on the project. Robert had discovered that the original flag pole had been installed by Signs and Things, Electrical Sign Contractor and felt that they would be better able to actually install the Flag Pole. After discussion concerning costs it was decided that Robert could ask for a quote from Signs and Things and two others to install the flag pole. Mr. Jefferson motioned to allow up to $8,000, including the cost of the pole for the installation, seconded by Mr. Haeger. Motion carried 3-0. Robert stated that he still had commitments for the installation of the pavers around the flagpole. He will provide an estimate of the value so that the donation can be submitted to the BCC for approval. VI. Transportation Maintenance Report—Hannula Landscape Ms. Acevedo reported on landscape maintenance noting, that there were several areas that required more water than they were receiving. Mr. Sells asked Hannula to provide zone #s so that he could modify the irrigation timing accordingly. • Fertilization has been completed. • Quotes for replacement of plantings on Sunshine Median 6, and Tropicana Medians 3 and 4 totaling $4,064.76 were presented by Mr. Sells. Mr. Haeger moved to approved $4,064.76 for the replacement plantings, seconded by Ms. Spencer. Carried 3-0 VII. Landscape Architect's Report—McGee and Associates A. Maintenance Reports Mr. McGee submitted the "Landscape Observation Report: -April 2016 for information purposes and the following items were discussed: General • Major landscape items to be addressed by the Committee are indicated on the report in the AC column. He requested a review by the Committee of these categories for discussion and action. Tropicana Boulevard • Recommendation to replace the Fakahatchee with Blueberry Flax Lily in Median#3. • Recommendation to renovate the beds on Median#4 and replace Thryallis shrubs with Variegated Arboricola. Sunshine Boulevard 2 • Recommendation to replace shrubs on Median#6. Coronado Parkway and Hunter Boulevard • Treat Bougainvillea for caterpillars. Golden Gate Parkway • Turf areas in Medians #15 thru#19 are dry and water stressed. This issue will have to be addressed by Growth Management. Collier Boulevard Part A & B • Irrigation: Plants and Turf and plants are showing signs of water stress. This issue will have to be addressed by Growth Management. VII. Old Business A.Tropicana Pump Station. Mr. Sells reported on issues with irrigation control and damaged pump over the last two months. B. Tree Replacement size for Coronado, Hunter, and Sunshine. Mr. Sells advised the committee that there are various options for trees sizes for the trees that have to be replaced due to storm damage in January. The trees that blown down were a large size, but it may not be recommended to replace the trees with ones of similar size because of the limited space in the median to accommodate a large root ball. Mr. Sells was also concerned that the installation process could cause damage to the existing irrigation and controller lines. The committee will observe the plantings over the next month and staff will make recommendations for replacement. IX. New Business A. Renewal of Hannula Landscaping Contract (expires 7/16/16) Mr. Sells explained that Hannula's annual Landscape Maintenance Contract was up for renewal and that they had one year left on the four year contract. Mr. Jefferson moved to renew Hannula's contract for one year, seconded by Ms Spencer. Carried 3-0. X. Public Comments-none There being no further business to come before the Committee, the meeting was adjourned by the Chair at 5:55 P.M. NEXT MEETING: MAY 17,2016—4:30 PM GOLDEN GATE COMMUNITY CENTER 4701 GOLDEN GATE PARKWAY NAPLES,FL 34116 GOLDEN GATE MSTU ADVISORY COMMITTEE Patricia Spencer, Chairman The Minutes were approved by the Committee on 2016 as presented or as amended 3 GOLDEN GATE MSTU FUND 153 May 17,2016 Vendor Item PO# Budget Commitments Expenditures Total 1 CUR AD VALOREM TAX $ (247,900.00) $ - $ (230,220.12) $ (17,679.88) 2 DELADVLOREM $ - $ - $ (308.39) $ 308.39 3 OVERNIGHT INTEREST $ - $ - $ (108.24) $ 108.24 4 INVESTMENT INTEREST $ (1,000.00) $ - $ (3,267.62) $ 2,267.62 5 INTEREST TAX COLL $ - $ - $ (8.89) $ 8.89 5 INS CO REFUNDS $ - $ - $ (5,689.39) $ 5,689.39 6 REVENUE STRUCTURE $ (248,900.00) $ - $ (239,602.65) $ (9,297.35) 7 CARRY FORWARD GEN $ (423,700.00) $ - $ - $ (423,700.00) 8 NEG 5%EST REV $ 12,500.00 $ - $ - $ 12,500.00 9 TRANSFERS&CONTRIB $ (411,200.00) $ - $ - $ (411,200.00) 10 TOTAL REVENUE $ (660,100.00) $ - $ (239,602.65) $ (420,497.35) 11 ENG FEES $ 28,000.00 $ $ - 0 28,000.00 12 ENG FEES OTHER McGee&Assoc. Annual Consultant 4500163054 11,763.50 $ (25,710.00) 13 INDIRECT COST REIMBURS Collier County Indirect Cost Direct Pay $ 3,700.00 $ - $ 3,700.00 $ - Hannula Landscape Landscape Incidentals 4500163108 $ 40,000.00 $ 1,021.37 $ 7,981.04 $ 30,997.59 Hannula Landscape Tropicana Med 4/Sunshine Med 6 4500167862 $ 4,06426 Hannula Landscape Emergency Debris Clean up 4500165626 $ 1,663.22 $ 2,377.00 14 LANDSCAPE INCIDENTALS $ 6,748.85 $ 10,358.04 $ (3,609.19) Hannula Landscape(Old PO Landscape Incidentals 4500154122 $ - $ (8,152.88) FPL Cobra lights-Tropicana 4500166129 $ 1,970.72 Hannula Landscape Grounds Maintenance 4500163108 $ 77,068.33 $ 76,403.27 Hannula Landscape W.Entry Sign Landscaping 4500166450 $ 21,131.00 $ - 15 OTHER CONTRACTUAL $ 177,800.00 $ 100,170.05 $ 68,250.39 $ 9,379.56 16 POST FREIGHT Purchasing Postage Direct Pay $ - $ - $ 1.46 $ (1.46) 17 ELECTRICITY FPL Electricity 4700002749 $ 2,500.00 $ 782.21 $ 1,267.79 $ 450.00 18 RENT EQUIPMENT J.M Todd Lease-Copier 4500163346 $ 300.00 $ 266.12 $ 33.88 19 INSURANCE GENERAL Collier County Insurance General Direct Pay $ 600.00 $ 150.00 $ 450.00 $ Fla.Irrigation Pumps&Related items 4500164384 $ 3,893.24 $ 606.76 ,. Contemporary Controls TroubleShoot Con 2400&2501 4500165551 $ 1,350.00 $ 150.00 Naples Electric Irrigation Parts 4500165529 $ 1,235.00 Contemporary Controls PiccoloXR 4/4 Radio RTU 4500163327 $ 968.75 $ (968.75) 20 SPRINKLER SYSTEM MAINT $ 8,500.00 $ 5,243.24 $ 2,960.51 $ 296.25 21 MULCH Forestry Resources Mulch 4500163326 $ 16,000.00 $ 12,600.00 $ - $ 3,400.00 Harts Electric Remove street light 4500163091 $ - $ 11,504.88 Harts Electric Trouble Shoot&Repair Lighting 4500166210 $ 740.00 Harts Electric Trouble Shoot&Repair Lighting 4500165634 $ - $ 380.80 Hats Electric New Piccolo Unit-Coronado 4500165501 $ - $ 492.66 22 LIGHTING MAINTENANCE $ 10,000.00 $ 740.00 $ 12,378.34 $ (3,118.34) 23 OTHER MISCELLANEOUS Juristaff Transcriptionist 4500162799 $ 3,500.00 $ 1,275.98 $ 1,524.02 $ 700.00 24 OFFICE SUPPLIES Staples Supplies 4500162385 $ 300.00 $ 155.21 $ 44.79 $ 100.00 25 COPYING CHARGES J.M Todd Copier-CPC monthly 4500163436 $ 300.00 $ 129.20 $ 170.80 $ - 26 MINOR OFFICE EQUIP SHI International Corp Microsoft Desktop Pro 4500163738 $ - $ 189.63 $ (189.63 Florikan Fertilizer 4500163472 $ 573.75 $ - Siteone Landscape Fertilizer 4500163473 $ 181.20 $ - Diamond Fertilizer Fertilizer 4500163474 $ 283.36 $ 199.90 Florikan Fertilizer 4500164615 $ - $ 1,950.75 27 FERT HERB CHEM $ 7,300.00 $ a.038.31 c 2,150.65 $ 4,111.04 28 OTHER OPERATING SUPPLIES S 200.00 $ - $ - $ 200.00 29 OPERATING EXPENSE $ 299,000.00 $ 142,979.55 $ 115,476.04 $ 40,544.41 30 IMPROVEMENTS GENERAL $ 317,500.00 - $ - $ 317,500.00 31 CAPITAL OUTLAY $ 317,500.00 $ - $ - $ 317,500.00 32 REIMBURSEMENT FOR STAFF SUPPORT $ 33,800.00 $ - $ 33,800.00 $ - 33 Budget Trans from Appraiser $ 3,500.00 $ - $ 1,539.90 $ 1,960.10 34 Budget Trans from Tax Collector $ 6,300.00 $ - $ 4,803.18 $ 1.496.82 35 TRANSFERS $ 43,600.00 $ - $ 40,143.08 $ 3,456.92 36 TOTAL BUDGET $ 660,100.00 $ 142,979.55 $ 155,619.12 $ 361,501.33 Total Available Balance $ 361,501.33 797,305,507 FY 10 Final Taxable Value(2009) Plus Commited And Not Spent $ 142,979.55 548.992,684 FY 11 Final Taxable value(2010) 478,980,702 FY 12 Final Taxable Value(2011) I Estimated Cash $ 504,480.88 1 516,253,177 FY 13 Final Taxable Value 633,888.677 FY 14 Final Taxable Value 575,541,732 FY 15 Final Taxable Value 610,261,022 FY 16 July Taxable Value Estimated Cash Less 6.03%Adj.15 to 16 Uncollected Ad Valorem Taxes $ 486,801.00 FY 16 FY 15 Mlllage 0.4063 0.4280 Maximum=.5000 Extension 247,949 246,332 Property Tax Limitation Impact FV 16 Gross Taxable Value 610,261,022 Minus.New Const Annex. 3,979,830 Plus:Amendment i1 TV Component 0 Adj.Taxable Value 606,281,192 15 Levy 246.332 Rolled Back Rate(less Amend.One) 0.4063 91%of Rolled Back Rate 0.3697 0 G R 00 ✓ c.. 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VI aa)i =o r0>o Ou = cc 3 m 0 c v 0 °0 a Q m o 4) E w e a, L v -a a) a� '— a) Q a C a) U E 0 '^ E v c -o .-5_c c c 0 v 0 y Q v �, Zv GI a o Z v o 0 o v -o a)0 0 a v `o a as •v E m C N c Z v c x c c ° a v •iii- iii- O U E ., N U 2 O W C aJ Q O L a a) O a3 <a yr N ra -o -o -o U K N F- n t— a ; II a DATE 5/12/2016 .a 11111 SIGNS & THINGs CONTACT Harry Sells 3649 Progress Avenue -- Naples, FL 34104 PHONE 239-252-4980 Tel (239) 643-4404 / Fax (239) 643-3194 FAX www.signsandthings.com 1 E-MAIL harrysells@colliergov.net Public Services Department 3299 E Tamiami Trail #103 I QUOTED BY Glenn Breton Naples, FL 34112-5746 We are pleased to quote the following scope of work for your acceptance: Provide,Engineer,Permit and Install: 1 -ECA30 external halyard ground set cone tapered aluminum flagpole Satin luster finish, I cleat with padlock cover Gold anodized ornament ball,cast aluminum revolving truck Halyard, swivel flag snaps, aluminum flash collar. 1 - 5'x 8' Polymax American flag Job Cost: $3403.49 Does not include lighting and electrical (Supplied by Others) Sales Tax: * $0 I i * New Engineering Required Permit Fees: $275.00 ** Tax Exempt Status Engineering: ** $250.00 Grand Total: $3951.55 Deposits: Balance: II TERMS&CONDITIONS I TERMS: 50% DOWN, UPON APPROVAL,WITH BALANCE DUE DAY OF INSTALLATION. I WARRANTY: 12 MONTHS ON CRAFTSMANSHIP AND MATERIALS BARRING VANDALISM AND ACTS OF GOD. PRICE QUOTATION IS GOOD FOR 30 DAYS.PRICES indicated above are minimum estimates for art or sign work only.Photostats,typography,photographs,overtime, changes and/or time additions,delays caused by the client,special consultation and all other work expense that cannot be estimated accurately in advance will be billed extra, unless otherwise specified herein. FINISHED art,mechanicals and signs shall be released for use by the client only.Mechanicals,original art,sketches and materials other than signs originated by the designer are the property of the designer,and will be held for the client,unless otherwise shown. IF UNUSUAL DIGGING conditions(i.e.:ledge,water.Etc.)are encountered in ground installation,this contract is binding,however,added costs based on our labor,plus 25% on sub-contract labor and material,will be added to the above price. 1 THE CLIENT AGREES to pay all costs of collection in the event of default of payment by the client,including a reasonable attorneys fee.In the event of delinquent payments, the client will be charged a rate of 1.5%interest of every month after the first 30 days. THE SIGNS SHALL REMAIN THE PROPERTY OF Signcraft-Signs&Things until paid for in its entirety.In the event the client is delinquent in payment by more than 45 days, Signcraft-Signs&Things reserves the right to remove the signage from the premise without notice to the client.Furthermore,the client shall hold Signcraft—Signs&Things harmless of any liability what so ever. ACCEPTANCE OF PROPOSAL.The above prices,specifications and conditions are satisfactory and are hereby accepted.You are authorized to do the work above,as specified.Payment will be made,as outlined above,VISA IC We gladly accept .Any payments made try using this method will have a 3%transaction fee applied. Customer Acceptance: Date: / /