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TDC Backup 04/25/2016 eirDc, y .-z3 - i (o i tew^ 1 - a . Sunshine Law & Public Records Law County Attorney Office Presentation Sunshine Law, Section 286.011, Florida Statutes Welcome to Collier County Government and your important role as an Advisory Board Member. We hope that you will find your service rewarding. Advisory Board Members must be aware of the significance of the Florida Sunshine Law and Public Records Law. The primary rule for you to remember is to not discuss or engage in written correspondence with another Advisory Board Member regarding anything that may foreseeably come before your Advisory Board. Remember any discussion on Advisory Board business must take place in the Sunshine with all elements of the Sunshine Law strictly followed. The County Attorney's Office will hold quarterly seminars to discuss these laws and related issues; and you are encouraged to attend a seminar. Thank you for your service and commitment to Collier County! History: Florida's Government-in-the-Sunshine Law was enacted in 1967. Today, the Sunshine Law regarding open government can be found in Chapter 286 of the Florida Statutes. These statutes establish a basic right of access to most meetings of boards, commissions and other governing bodies of state and local governmental agencies or authorities. Applicability: The Sunshine Law is applicable to the Collier County Board of County Commissioners and all Collier County Advisory Boards. The Sunshine Law applies to all decision-making committees. The Sunshine Law does not apply to County Staff unless Staff is a member of the Advisory Board. The Sunshine Law is "applicable to any gathering, whether formal or casual, of two or more members of the same board or commission to discuss some matter on which foreseeable action will be taken by the public board or commission." Hough v. Stembridge, 278 So. 2d 288 (Fla. 3d DCA 1973). Sunshine Law Requirements: There are three basic requirements of the Sunshine Law found in Section 286.011, Fla. Stat.: (1) meetings of public boards or commissions must be open to the public; (2) reasonable notice of such meetings must be given; and (3) minutes of the meeting must be taken. (1) Open to the public. The meeting must be open to the public. No person can be excluded absent extenuating circumstances. The location must be accessible, of sufficient size for turnout, the facility may not discriminate based on a protected class, and the meeting must occur within Collier County. The public shall be given a reasonable opportunity to be heard on a proposition before a board or commission including an Advisory Board. The Board may establish policies to maintain orderly conduct and proper decorum and may establish time limits similar to those established by the Board of County Commissioners. (2) Reasonable notice of the meeting must be given. Reasonable is defined to mean approximately 72 hours. [YY-1128/1167753/1] (3) Written minutes of the meeting are required and must be taken and made available promptly. Sound recordings may be used in addition to written minutes but not as a substitute. The minutes (including drafts) are public records. The minutes must record the votes (no "secret ballots"). The Sunshine Law applies when two or more members of a governing board (such as the BCC) discuss a matter that may foreseeably come before the governing board. Collier County Advisory Board members must strictly adhere to all aspects of the Sunshine Law. Top Five Reminders! 1. No pre and post meeting discussions; 2. No private conversations on the dais; 3. Avoid texting on the dais; 4. May not use non-members as liaisons between board members; 5. Avoid the appearance of impropriety. Written Correspondence: The Sunshine Law applies to all Advisory Board business including written correspondence and emails. Advisory Board Members should not communicate with each other via written or electronic correspondence. Should an Advisory Board Member wish to send information to all other Board members, he or she should send the information through the County Staff Liaison as a one-way communication. - Two way communication must be held in the Sunshine. - Discussions must occur at the public meeting. - The Sunshine Law and rules on communication apply only to matters that may foreseeably come before the governing board. - Social events are of course permissible—be mindful of the Sunshine Law! Quorum: In order to hold a public meeting and take action, the Advisory Board must have a quorum of its members physically present in the meeting room. Should an Advisory Board Member wish to appear by phone, the Advisory Board must make a finding of an extraordinary circumstance and vote to approve the attendance by phone. Once approved, the member may participate and vote as he or she would in person. Inspection Trips: The County Attorney Office recommends against two or more members taking an inspection trip together. If an inspection trip is required, all elements of the Sunshine Law must be strictly followed. The County Staff Liaison should work with the County Attorney's Office to coordinate an inspection if one is required. Penalties for violations of the Sunshine Law: It is a second degree misdemeanor to knowingly violate the Sunshine Law and may include a fine up to $500 or 60 days imprisonment, removal from position. [YY-1128/1167753/1] Public Records Law, Chapter 119, Florida Statutes History: Florida began its tradition of transparency back in 1909 with the passage of Chapter 119 of the Florida Statutes or the "Public Records Law." This law provides that any records made or received by any public agency in the course of its official business are available for inspection, unless specifically exempted by the Florida Legislature. Over the years, the definition of what constitutes "public records" has come to include not just traditional written documents such as papers, maps and books, but also tapes, photographs, film, sound recordings and records stored in computers. What is a public record? A public record encompasses all materials made or received by an agency in connection with official business which are used to perpetuate, communicate or formalize knowledge, regardless of whether such materials are in final form. Public records include: all documents, paper, letters, maps, books, tapes, photographs, films, sound recordings, data processing software, or other material, regardless of physical form or means of transmission made or received pursuant to law in connection with the transaction of official business by the agency. Applicability: Advisory Board Members are required to adhere to the Public Records law. Any record made or received by the Advisory Board Member in the course of County business is a public record. Recommendations: - Should an Advisory Board member need to send a one-way communication to the Advisory Board, he or she should copy the County Staff Liaison (at the County employee's email address). This will allow the email to be maintained on the County's network server. - Advisory Board members may wish to create a notebook to maintain all committee business and once the committee service is over, provide the notebook to the County Staff Liaison to maintain for compliance with the Public Records Law. - Generally, the document author is the custodian of the record. The Advisory Board member is not required to maintain each agenda. The County Staff Liaison will maintain the agendas and the attached documents. Statutory exemptions may apply: Generally all records made or received by an agency in the course of official business are public records. There must be a specific statutory exemption in order for a record to be exempt (or protected) from disclosure. Exemptions may include: - Documents prepared for litigation or in anticipation of litigation, however these documents lose the statutory exemption at the close of litigation. - Social security numbers of employees or former employees. - Sealed bid or proposals; there is a shade period that applies. Following the shade period, the documents lose the statutory exemption and are public records. [YY-1128/1167753/1] Public Records Requests: Public Records requests in Collier County are governed by Ch. 119, Fla. Stat., and Collier County Resolution No. 07-327. The Resolution provides: - Requests may be made verbally or in writing by any person. - The County cannot require the requestor to provide their request in writing. - The County has a "reasonable" time to respond; however the County must take action promptly and cannot create an arbitrary time to respond — for example 72 hours. Requests should be processed as received. - The County may charge for the cost of retrieving the records if the amount requested is voluminous. The County will charge actual staff time for work in excess of one (1)hour to gather and review the records. - May charge 15 cents per page. - The County is not required to create records that do not already exist. - The County is not required to provide explanation of records. Penalties: There are both civil and criminal penalties for knowingly violating the Public Records Law. Social Networking: The Sunshine Law and Public Records Laws applies to Social Networking for example Facebook, Twitter, and You Tube. This presents unique challenges to document and maintain the records. Advisory Board members should avoid discussing official committee business on these social networking sites — remember there can be no two-communication outside of the Sunshine Law. If you are in a position to use social networking for Advisory Board business, please discuss with your County Staff Liaison. Ethics Laws—Florida Statutes, County Ordinance, County Policy Three areas: Chapter 112, Florida Statutes, Part III Collier County Ordinance No. 2003-53, as amended Collier County Manager Administrative Procedures CMA#5311 (employees only) Ch. 112,Fla. Stat. Ch. 112, Fla. Stat.,provides a Code of Ethics for public officers and employees. The Code of Ethics protects against conflict of interest and establishes standards for the conduct of elected officials and government employees in situations where conflicts may exist. A conflict of interest is a situation in which regard for a private interest tends to lead to a disregard of a public duty or interest. Florida's Code of Ethics Applies to: Board, Public Officials, and Employees Addresses: Standards of Conduct, Voting Conflicts, and Financial Disclosure Prohibits certain actions or conduct Requires certain disclosures be made to the public [YY-1128/1167753/1] Standards of Conduct • Soliciting and Accepting Gifts May not solicit or accept anything of value that is based on an understanding that their vote, official action, or judgment would be influenced by such a gift. • Accepting Unauthorized Compensation May not accept any compensation, payment, or thing of value that is given to influence a vote or official action. • Misusing Public Position May not corruptly use official position to obtain a special privilege for yourself or others. • Disclosing or Using Certain Information May not disclose or use information not available to the public and obtained by reason of the public position for the personal benefit of yourself or others. Additional Standards of Conduct Doing business with one's agency - A public officer or employee acting in a private capacity shall not attempt to do business with the County/Agency where he/she serves as an officer or employee. Applies to private business in which public officer, employee, spouse or child has a material interest. (112.313(3)). Engaging in conflicting employment or contractual relationship - A public officer may not be employed or contract with any business entity regulated by or doing business with his or her public agency. (112.313(7)). May be waived by 2/3 vote of full Board (112.313(12)). Specific exemptions apply. Voting Conflicts of Interest Requires that no County, municipal, or other Local Public Officer(including members of Board appointed committees) shall vote in an official capacity upon any measure which would inure to the special private gain or loss of themselves, any principal or entity by whom they are retained, other than an agency as defined in Section 112.312(2), or to any relative or business associate. (Specific exemptions apply.) Exemptions: (1) Remote and speculative test—or"uncertainty at the time of vote" (2) Size of class test—"unique gain or loss" When there is a conflict - Abstain from voting: (1) Must announce the nature of the conflict before the vote; abstain from voting; and file a memorandum of voting conflict. (2) May not participate in the discussion without first disclosing the nature of their interest. (3) May not participate in an attempt to influence the outcome. Optional Abstention Provision— Section 286.012, Fla. Stat. Penalties: Civil penalties, fine or removal from office [YY-1128/1167753/1] County Ethics Ordinance No. 2003-53, as amended • More stringent than Florida Statutes Statement of Policy An individual covered by this Ordinance shall: 1. Not use his or her position as a public servant for unlawful gain or enrichment; 2. Avoid conduct that gives the appearance of an impropriety in the performance of his/her public duties; and 3. Not accept anything of value if the public servant knows or reasonably should have known that it was given with the intent to reward or influence him/her in the performance or nonperformance of his/her public duties. NO THANK YOU! Public officials are prohibited from accepting any gift or any other thing of monetary value from anyone that has an interest that may be substantially affected by the performance or non- performance of duties of a public official. Limited Exceptions Apply! • Gifts from relatives • Unsolicited advertising or promotional materials • Gifts for participation in a seminar • Award of nominal commercial value ($40) • Food or beverage offered to all attendees at a business meeting (the $25.00 rule (inflation)) WHEN IN DOUBT, PLEASE ASK! Standards of Conduct No public servant shall: 1. Accept a gift knowing that it was given with the intent to reward or influence the public official in the performance or nonperformance of his/her duties; 2. Participate in the selection of a vendor or the approval of a contract if that employee has received a gift from someone; 3. Participate in permitting or inspection decision if that employee has received a gift from the applicant including gifts from relatives; 4. Accept anything of value from a lobbyist; and 5. Solicit a contribution from another person/employee for a gift to an official superior or accept a gift from a subordinate. 6. Exceptions—Holidays or occasions where it is customary to give a gift. (Employees) Penalties: Violations of County Ethics Ordinance may result in jail as well as fine penalties. County Manager Administrative Procedures/Code of Ethics/Standards of Conduct • Prohibited receipt of gifts or items or value by County employees • Violation may result in disciplinary action up to and including discharge [YY-1128/1167753/1] Questions, please contact the County Attorney's Office: Jeffrey A. Klatzkow, County Attorney jeffklatzkow@colliergov.net Colleen M. Greene, Assistant County Attorney colleengreene@colliergov.net 3299 Tamiami Trail East, 8th Floor Naples, FL 34112 (239)252-8400 [YY-1128/1167753/1] FORM 8B MEMORANDUM OF VOTING CONFLICT FOR COUNTY, MUNICIPAL, AND OTHER LOCAL PUBLIC OFFICERS LAST NAME—FIRST NAME—MIDDLE NAME , NAME OF BOARD,COUNCIL,COMMISSION,AUTHORITY,OR COMMITTEE Dit°5, FA TE "SKA CAltie(C000-f 1buris - DeVelop ievrl Coons-i I MAILING ADDR THE BOARD,COUNCI MMISSION,AUTHORITY O COMMITTEE ON foal j: (C: Th moa f) WHICH I SERVE ISA UNIT9F: CITY L 1 / [ /\ ❑CITY COUNTY U OTHER LOCAL AGENCY COUNTY NAME OF POLITICAL SUBDIVISION: 41 OA '�= C,�II ieY COI Ii'erCaOrt DATE ON WHICH VOTE OCCURRED Apra I 2s, w 1 6 MY POSITION IS: 0 ELECTIVE APPOINTIVE WHO MUST FILE FORM 8B This form is for use by any person serving at the county,city, or other local level of government on an appointed or elected board,council, commission, authority, or committee. It applies equally to members of advisory and non-advisory bodies who are presented with a voting conflict of interest under Section 112.3143, Florida Statutes. Your responsibilities under the law when faced with voting on a measure in which you have a conflict of interest will vary greatly depending on whether you hold an elective or appointive position. For this reason, please pay close attention to the instructions on this form before completing the reverse side and filing the form. INSTRUCTIONS FOR COMPLIANCE WITH SECTION 112.3143, FLORIDA STATUTES A person holding elective or appointive county, municipal, or other local public office MUST ABSTAIN from voting on a measure which inures to his or her special private gain or loss. Each elected or appointed local officer also is prohibited from knowingly voting on a mea- sure which inures to the special gain or loss of a principal(other than a government agency)by whom he or.she is retained(including the parent organization or subsidiary of a corporate principal by which he or she is retained);to the special private gain or loss of a relative; or to the special private gain or loss of a business associate. Commissioners of community redevelopment agencies under Sec. 163.356 or 163.357, ES., and officers of independent special tax districts elected on a one-acre, one-vote basis are not prohibited from voting in that capacity. For purposes of this law, a "relative" includes only the officer's father, mother, son, daughter, husband,wife, brother,sister,father-in-law, mother-in-law, son-in-law, and daughter-in-law.A"business associate" means any person or entity engaged in or carrying on a business enterprise with the officer as a partner,joint venturer, coowner of property, or corporate shareholder(where the shares of the corporation are not listed on any national or regional stock exchange). ELECTED OFFICERS: In addition to abstaining from voting in the situations described above,you must disclose the conflict: PRIOR TO THE VOTE BEING TAKEN by publicly stating to the assembly the nature of your interest in the measure on which you are abstaining from voting;and WITHIN 15 DAYS AFTER THE VOTE OCCURS by completing and filing this form with the person responsible for recording the min- utes of the meeting,who should incorporate the form in the minutes. APPOINTED OFFICERS: Although you must abstain from voting in the situations described above, you otherwise may participate in these matters. However, you must disclose the nature of the conflict before making any attempt to influence the decision,whether orally or in writing and whether made by you or at your direction. IF YOU INTEND TO MAKE ANY ATTEMPT TO INFLUENCE THE DECISION PRIOR TO THE MEETING AT WHICH THE VOTE WILL BE TAKEN: • You must complete and file this form(before making any attempt to influence the decision)with the person responsible for recording the minutes of the meeting,who will incorporate the form in the minutes. (Continued on other side) — CE FORM 8B-EFF. 1/2000 PAGE 1 APPOINTED OFFICERS (continued) • A copy of the form must be provided immediately to the other members of the agency. • The form must be read publicly at the next meeting after the form is filed. IF YOU MAKE NO ATTEMPT TO INFLUENCE THE DECISION EXCEPT BY DISCUSSION AT THE MEETING: • You must disclose orally the nature of your conflict in the measure before participating. • You must complete the form and file it within 15 days after the vote occurs with the person responsible for recording the minutes of the meeting,who must incorporate the form in the minutes.A copy of the form must be provided immediately to the other members of the agency,and the form must be read publicly at the next meeting after the form is filed. '/DISCLOSURE OF LOCAL OFFICER'S INTEREST 1, Ld "s k_i 01 eSKy ,hereby disclose that on P Vf) 2.5 ,20 I( : (a)A measure came or will come before my agency which(check one) inured to my special private gain or loss; Cmc havejh toed) inured to the special gain or loss of my business+associate, • inured to the special gain or loss of my relative, • inured to the special gain or loss of ,by whom I am retained;or ' inured to the special gain or loss of _^. ,which is,the parent organization or subsidiary of a principal which has retained me. (b)The measure before my agency and the nature of my conflicting interest in the measure is as follows: "MC dye nd a z+ems id 0'. A'nn Dlesk j P►e✓ Repairs. I cuffeolt own a lousiness on -*-Q. Proper Whl� bene- -Worn I,Mp � ra/eme�-is -fu -�.e. W,ev n 12f12-°I(o �ti %� i „/' Date Filed •n r- NOTICE: UNDER PROVISIONS OF FLORIDA STATUTES §112.317, A FAILURE TO MAKE ANY REQUIRED DISCLOSURE CONSTITUTES GROUNDS FOR AND MAY BE PUNISHED BY ONE OR MORE OF THE FOLLOWING: IMPEACHMENT, REMOVAL OR SUSPENSION FROM OFFICE OR EMPLOYMENT, DEMOTION, REDUCTION IN SALARY, REPRIMAND, OR A CIVIL PENALTY NOT TO EXCEED $10,000. CE FORM 8B-EFF. 1/2000 - PAGE 2 Send all Invoices to: Collier County Board of County Commissioners Collier County Board of County Commissioners Procurement Services Division Attn: Accounts Payable Phone: 239-252-8407 3299 Tamiami Trl E Ste 700 Fax: 239-732-0844 Naples FL 34112-5749 Tax Exempt: 85-8015966531C-1 0 OR email to: bccapclerk@collierclerk.com Vendor# 107522 PARADISE ADVERTISING $ MARKETING INC 150 SECOND AVE N, STE 800 ST PETERSBURG FL 33701 Please deliver to: TOURISM DEVELOPMENT 2660 N HORSESHOE DRIVE, STE 105 NAPLES FL 34104 Purchase Order number must appear on all related correspondence, shipping papers and invoices: Purchase order PO Number 4500162453 Date 10/06/2015 Contact Person Tourism Dept Telephone 239-252-2966 Delivery Date: 09/30/2016 Terms of Payment Net 30 Days item Material Description Order Qty Unit Price Per Unit Net Value 00010 Agency Fee 500,000 EA 1.00 500,000.00 Paradise Advertising 184-101543-634999 Florida State Statue 125.0104 — Item partially delivered "' 00020 Media Paradise Advertising 184-101543-634999 Florida State Statue 125.0104 Item partially delivered "` 00030 Digital Paradise Advertising 184-101543-634999 Florida State Statue 125.0104 Item partially delivered "` 3,800,000 EA 225,000 EA VENDOR Terms and Conditions 1.00 3,800,000.00 1.00 225,000.00 The VENDOR agrees to comply with all Purchase Order Terms and Conditions as outlined on the Collier County Procurement Services Division site: http://purchasing.colliergov.net/Purchasing%20Policy/Forms/Allitems.aspx, including delivery and payment terms. Further the VENDOR agrees to: 1. Provide goods and services outlined in this Purchase Order with the prices, terms, delivery method and specifications listed above. 2. Notify department Immediately if order fulfillment cannot occur as specified. 3. Send all invoices to: Collier County Board of County Commissioners Attn: Accounts Payable 3299 Tamiami Trl E Ste 700 Naples FL 34112-5749 OR email to: bccapclerk@collierclerk.com The Purchase Order is authorized under direction of Collier County Board of County Commissioners by: Joanne Markiewicz, Director, Procurement Services Division Printed 04/18/2016 @ 16:21:07 184-101543-634999 Page 1 of 2 Vendor# 107522 PO Number 4500162453 PARADISE ADVERTISING & MARKETING INC Date 10/06/2015 150 SECOND AVE N, STE 800 ST PETERSBURG FL 33701 Item Material Description Order Qty Unit Price Per Unit Net Value 00040 Production 975,000 EA 1.00 975,000.00 Paradise Advertising 184-101543-634999 Florida State Statue 125.0104 Item partially delivered *** Total net value excl. tax USD 5,500,000.00 Printed Mon Apr 18 2016 16:21:07 GMT -0400 184101543$34999 Page 2 of 2 Invoice PARADISE Invoice Total $140,130.20 Amount Due $140,130.20 Paradise Advertising and Marketing, Inc. ems. 150 Second Avenue North N o Suite #800 St. Petersburg, FL 33701 accounting@paradiseadv.com Naples, Marco Island, Everglades CVB Invoice # INV -5597 Jack Wert 2660 Horseshoe Dr. N. #105 Invoice Date 11/18/2015 Naples, FL 34104 Due Date 12/18/2015 C, CEP Terms Net 30 Project 2015 -CCT -2269 - FY16 Winter and Spring/Summer Campaign photo/video shoot PO Number 4500162453 r PROGRESS BILLING #1 Production $140,130.20 Invoice Total $140,130.20 Amount Due $140,130.20 Paqe: 1 of 1 ems. N o Ci r J C r- C, CEP , %-0 r `^ r CD n CD Paqe: 1 of 1 Naples, Marco Island, Everglades CVB Jack Wert 2660 Horseshoe Dr. N. #105 Naples, FL 34104 Date: 10/2/2015 Project Name: FY16 Winter and Spring/Summer Campaign photo/video shoot Project Number: 2015 -CCT -2269 Estimate Name: FYI Winter and Spring/Summer Campaign photo/video shoot Estimate Estimate Description: FYI Winter & Spring/Summer campaign photo and video shoot in October 2015. Includes 2 day location scouting, 4 day photo shoot, with outside photographer, talent, and 4 day video shoot. Post production includes 10 qty 15 sec videos, and still photo 'Client responsible for hard costs for travel and crew if delays or weather cancellations occur. Estimate does not include hard costs such as music, music licensing, voice over talent costs, etc. costs to be billed separately. Production Approved By Page: 1 of 1 10/2/15 $193,165.00 Subtotal $193,165.00 Sales Tax $0.00 Total $193,165.00 � .�; fs •� t l �i I l",��! ^. ° �� i`+ ••5[g�' ^^""` � ytti,1 Ir �~,', K w �n`Y ,I' { .. - n - ' ...It•�1 `77i)i.•i:f nr1., .: , I..� }�D. '\` I r ,y r� � �• i r�. �,�yJ t , , •fir �� j '�r+. ,. •! n '�� p 1 1� r�:" � It '�t(g , 1,2�, '�� R �� I1r �� i't �1�/�+.� �+ !1, !91 � }I•.l p.r IJ ��. ��t.. �• � �t � � tyJ �.� v��•: h s� �� �( r�� !� C: Pa �� . 1.❑�' !fir Q ( '�I `I i -1 i ' � A ` ,+ f1 .ca_'iF'i•��,T d I ,,'1 U �4.,,�. - 1 1 L� t 1 r � � ��.a.— '� I.. � ..1 _ 1 n - I ,. 71 1 i �� �. ��, ter© t•_•��_ � . , �` � ��—__I ��� �_1 ! � � ,.��� t� .r r� .LPGs COY 0 NI r 0 J PGs For Image Seiectioi , .. Not For Reproduction ft Steove Beaudet 2015 I - -- - - _ : -� - � y ';"'- PRS �y .��.. l '7+1.�DIR'►'-T �� .. . �rJ �lI✓._. __ � ��� � ..►- 'sem -� / _ \ ' tom- -'i.. '�"r _ '�-'`- "�`' _„„•—' . 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S"_''•,� ' t, i �'�T[��'� 17r` 1 is 1 i ,z IN 6 sit ilk Aw A nor ', �,►� y��•r 1 s�pi�ti �l� � �°� t' ``� tl'��! �(����, �ii�3 ���`i1 ��, i 'W �ie k 1a`�.1ARl ° 4 CI F i } 4 �t01�;i Tyr }� +� ��/C •1C fy+t 0 51 '467 V11 - ��, � � � �� �E� •fit ] � fop 1 /; jj 1 { ttt i, Srf , ; ,fir 1 ,j ,6•�... .. . _ .\:.. y0 \ ,•» y0 \ ,•» I �- Ir-- +-.r r-- - mffaklu—�- E�Al rd For irrago Sn.IcM or Reprojurton yC BUZAel Z%?;; Me a I.CGOIT) I 1,• Paradise Advertising and Marketing, Inc. 150 Second Avenue North Suite #800 St. Petersburg, FL 33701 accounting@paradiseadv.com Naples, Marco Island, Everglades CVB Jack Wert 2660 Horseshoe Dr. N. #105 Naples, FL 34104 INV-5372 REVISED 10/1/2015 10/31/2015 Net 30 Invoice # Invoice Date Due Date Terms Invoice October 2015 Project 2015-CCT-2282 - Monthly FY2016 Advertising and Marketing Services 4500162453PO Number FY2016 Advertising and Marketing Services $41,666.67 10/2015 - 09/2016 Advertising and Marketing Services Amount Due $41,666.67 Invoice Total $41,666.67 1 1Page:of Collier County Board of County Commissioners Paradise Advertising and Marketing, Inc. Notes On Records Referenced in Cedar Hames' Letter of 2.12.2016 Record # Invoice # Date Amount Notes to Record 00278531 INV-5545 11/12/2015 3,700.00 Please pay on PO 4500162453 5001002441 12/03/2015 14:53:11 EST MOONTR (Tina Moon) Bid 14-6295, BCC approved 9/09/14 item 11.c, exp. 9/30/16; lump sum which did not exceed quote - audit completed. 12/03/2015 15:58:10 EST SIVERSONMB (Maryann Beumer-Siverson) Appears to be all hourly production. Please show how the proposal ties to the approved hourly rates. 12/09/2015 09:41:38 EST MILLERL (Leslie Miller) Need to send back to department and request detail backup to tie to contract rates. 02/02/2016 13:38:26 EST MILLERL (Leslie Miller) Per article #3 paragraph 2 and article #4 paragraph 1 of the contract these services should be broken down according to hourly rate schedule as bid, quoted and contracted. 02/15/2016 14:02:30 EST SIVERSONMB (Maryann Beumer-Siverson) Please see attached memo for "Quoting Process" 02/23/2016 16:13:14 EST MOONTR (Tina Moon) 00278534 INV-5533 11/9/2015 2,525.00 Please pay on PO 4500162453 5001002444 12/03/2015 15:07:59 EST MOONTR (Tina Moon) Bid 14-6295, BCC approved 9/09/14 item 11.c, exp. 9/30/16; lump sum which did not exceed quote - audit completed. 12/03/2015 15:52:08 EST SIVERSONMB (Maryann Beumer-Siverson) Appears to be all hourly production. Please show how the proposal ties to the approved hourly rates. 12/04/2015 14:18:48 EST SHELEYR (Robin Sheley) Need to send back to department and request detail backup to tie to contract rates. 02/02/2016 13:38:17 EST MILLERL (Leslie Miller) Per article #3 paragraph 2 and article #4 paragraph 1 of the contract these services should be broken down according to hourly rate schedule as bid, quoted and contracted. 02/15/2016 14:03:58 EST SIVERSONMB (Maryann Beumer-Siverson) Please see attached memo for "Quoting Process" 02/23/2016 16:12:23 EST MOONTR (Tina Moon) 00278540 INV-5480 10/31/2015 1,968.15 Please pay on PO 4500162453 5001002490 12/03/2015 15:41:06 EST MOONTR (Tina Moon) Bid 14-6295, BCC approved 9/09/14 item 11.c, exp. 9/30/16; lump sum which did not exceed quote - audit completed. 12/03/2015 15:59:24 EST SIVERSONMB (Maryann Beumer-Siverson) Appears to be all hourly production. Please show how the proposal ties to the approved hourly rates. 12/07/2015 14:30:11 EST MILLERL (Leslie Miller) Document reversed with no. 5106593757 Back to department to supply backup 02/16/2016 16:02:53 EST SHELEYR (Robin Sheley) Please see attached memo for "Quoting Process" 02/23/2016 16:12:01 EST MOONTR (Tina Moon) Paradise Advertising Marketing Inc 04.14.2016.xlsx Page 1 Record # Invoice # Date Amount Notes to Record 00278595 INV-5592 11/17/2015 2,865.00 Please pay on PO 4500162453 5001002498 12/03/2015 16:16:41 EST MOONTR (Tina Moon) Per article #3 paragraph 2 and article #4 paragraph 1 of the contract these services should be broken down according to hourly rate schedule as bid, quoted and contracted. 02/15/2016 14:04:35 EST SIVERSONMB (Maryann Beumer-Siverson) Please see attached memo for "Quoting Process" 02/23/2016 16:11:36 EST MOONTR (Tina Moon) 00278596 INV-5590 11/17/2015 3,675.00 Please pay on PO 4500162453 5001002499 12/03/2015 16:18:07 EST MOONTR (Tina Moon) Per article #3 paragraph 2 and article #4 paragraph 1 of the contract these services should be broken down according to hourly rate schedule as bid, quoted and contracted. 02/15/2016 14:05:11 EST SIVERSONMB (Maryann Beumer-Siverson) Please see attached memo for "Quoting Process" 02/23/2016 16:11:13 EST MOONTR (Tina Moon) 00278597 INV-5597 11/18/2015 140,130.20 Please pay on PO 4500162453 5001002520 12/03/2015 16:19:36 EST MOONTR (Tina Moon) Per article #3 paragraph 2 and article #4 paragraph 1 of the contract these services should be broken down according to hourly rate schedule as bid, quoted and contracted. 02/15/2016 14:05:37 EST SIVERSONMB (Maryann Beumer-Siverson) Please see attached memo for "Quoting Process" 02/23/2016 16:10:45 EST MOONTR (Tina Moon) 00278598 INV-5591 11/17/2015 120.00 Please have vendor start referencing PO number on all future invoices!! 12/03/2015 11:26:05 EST SIVERSONMB (Maryann Beumer-Siverson) Please pay on PO 4500162453 5001002521 12/03/2015 16:21:54 EST MOONTR (Tina Moon) Per article #3 paragraph 2 and article #4 paragraph 1 of the contract these services should be broken down according to hourly rate schedule as bid, quoted and contracted. 02/15/2016 14:06:07 EST SIVERSONMB (Maryann Beumer-Siverson) Please see attached memo for "Quoting Process" 02/23/2016 16:10:20 EST MOONTR (Tina Moon) 00278599 INV-5589 11/17/2015 1,070.00 Please pay on PO 4500162453 5001002522 12/03/2015 16:23:48 EST MOONTR (Tina Moon) Per article #3 paragraph 2 and article #4 paragraph 1 of the contract these services should be broken down according to hourly rate schedule as bid, quoted and contracted. 02/15/2016 14:06:34 EST SIVERSONMB (Maryann Beumer-Siverson) Please see attached memo for "Quoting Process" 02/23/2016 16:09:51 EST MOONTR (Tina Moon) Paradise Advertising Marketing Inc 04.14.2016.xlsx Page 2 Record # Invoice # Date Amount Notes to Record 00278600 INV-5588 11/17/2015 185.00 Please pay on PO 4500162453 5001002523 12/03/2015 16:25:15 EST MOONTR (Tina Moon) Per article #3 paragraph 2 and article #4 paragraph 1 of the contract these services should be broken down according to hourly rate schedule as bid, quoted and contracted. 02/15/2016 14:08:30 EST SIVERSONMB (Maryann Beumer-Siverson) Please see attached memo for "Quoting Process" 02/23/2016 16:09:26 EST MOONTR (Tina Moon) 00278601 INV-5552 11/13/2015 13,200.00 Please pay on PO 4500162453 5001002524 12/03/2015 16:26:56 EST MOONTR (Tina Moon) Per article #3 paragraph 2 and article #4 paragraph 1 of the contract these services should be broken down according to hourly rate schedule as bid, quoted and contracted. 02/15/2016 14:18:18 EST SIVERSONMB (Maryann Beumer-Siverson) Please see attached memo for "Quoting Process" 02/23/2016 16:09:01 EST MOONTR (Tina Moon) 00278602 INV-5596 11/18/2015 1,012.57 Please pay on PO 4500162453 5001002525 12/03/2015 16:28:10 EST MOONTR (Tina Moon) Bid 14-6295, BCC approved 9/09/14 item 11.c, exp. 9/30/16; lump sum which did not exceed quote - audit completed. 12/03/2015 17:24:38 EST SIVERSONMB (Maryann Beumer-Siverson) Appears to be all hourly production. Please show how the proposal ties to the approved hourly rates. 12/15/2015 10:36:51 EST MILLERL (Leslie Miller) Need to send back to department and request detail backup to tie to contract rates. 02/02/2016 13:37:56 EST MILLERL (Leslie Miller) Per article #3 paragraph 2 and article #4 paragraph 1 of the contract these services should be broken down according to hourly rate schedule as bid, quoted and contracted. 02/15/2016 14:22:14 EST SIVERSONMB (Maryann Beumer-Siverson) Please see attached memo for "Quoting Process" 02/23/2016 16:08:27 EST MOONTR (Tina Moon) 00278603 INV-5463 10/27/2015 1,140.00 Please pay on PO 4500162453 5001002527 12/03/2015 16:29:36 EST MOONTR (Tina Moon) Bid 14-6295, BCC approved 9/09/14 item 11.c, exp. 9/30/16; lump sum which did not exceed quote - audit completed. 12/03/2015 17:23:35 EST SIVERSONMB (Maryann Beumer-Siverson) Seems to be all hourly production work - was the proposal based on our approved pay rates? 12/04/2015 13:58:11 EST SHELEYR (Robin Sheley) Need to send back to department and request detail backup to tie to contract rates. 02/02/2016 13:38:08 EST MILLERL (Leslie Miller) Per article #3 paragraph 2 and article #4 paragraph 1 of the contract these services should be broken down according to hourly rate schedule as bid, quoted and contracted. 02/15/2016 14:22:37 EST SIVERSONMB (Maryann Beumer-Siverson) Please see attached memo for "Quoting Process" 02/23/2016 16:08:06 EST MOONTR (Tina Moon) Paradise Advertising Marketing Inc 04.14.2016.xlsx Page 3 Record # Invoice # Date Amount Notes to Record 00278676 INV-5551 11/12/2015 195.00 Please pay on PO 4500162453 5001002596 12/04/2015 09:33:42 EST MOONTR (Tina Moon) Per article #3 paragraph 2 and article #4 paragraph 1 of the contract these services should be broken down according to hourly rate schedule as bid, quoted and contracted. 02/15/2016 14:23:58 EST SIVERSONMB (Maryann Beumer-Siverson) Please see attached memo for "Quoting Process" 02/23/2016 16:06:52 EST MOONTR (Tina Moon) 00278677 INV-5550 11/12/2015 1,170.00 Please pay on PO 4500162453 5001002592 12/04/2015 09:28:09 EST MOONTR (Tina Moon) Per article #3 paragraph 2 and article #4 paragraph 1 of the contract these services should be broken down according to hourly rate schedule as bid, quoted and contracted. 02/15/2016 14:26:07 EST SIVERSONMB (Maryann Beumer-Siverson) Please see attached memo for "Quoting Process" 02/23/2016 16:06:29 EST MOONTR (Tina Moon) 00278678 INV-5549 11/12/2015 195.00 Please pay on PO 4500162453 5001002595 12/04/2015 09:32:13 EST MOONTR (Tina Moon) Per article #3 paragraph 2 and article #4 paragraph 1 of the contract these services should be broken down according to hourly rate schedule as bid, quoted and contracted. 02/15/2016 14:26:36 EST SIVERSONMB (Maryann Beumer-Siverson) Please see attached memo for "Quoting Process" 02/23/2016 16:05:57 EST MOONTR (Tina Moon) 00278679 INV-5548 11/12/2015 1,215.00 Please pay on PO 4500162453 5001002591 12/04/2015 09:26:42 EST MOONTR (Tina Moon) Per article #3 paragraph 2 and article #4 paragraph 1 of the contract these services should be broken down according to hourly rate schedule as bid, quoted and contracted. 02/15/2016 14:27:05 EST SIVERSONMB (Maryann Beumer-Siverson) Please see attached memo for "Quoting Process" 02/23/2016 16:05:35 EST MOONTR (Tina Moon) 00278680 INV-5547 11/12/2015 690.00 Please pay on PO 4500162453 5001002594 12/04/2015 09:30:45 EST MOONTR (Tina Moon) Per article #3 paragraph 2 and article #4 paragraph 1 of the contract these services should be broken down according to hourly rate schedule as bid, quoted and contracted. 02/15/2016 14:27:32 EST SIVERSONMB (Maryann Beumer-Siverson) Please see attached memo for "Quoting Process" 02/23/2016 16:05:12 EST MOONTR (Tina Moon) 00278681 INV-5546 11/12/2015 810.00 Please pay on PO 4500162453 5001002593 12/04/2015 09:29:33 EST MOONTR (Tina Moon) Per article #3 paragraph 2 and article #4 paragraph 1 of the contract these services should be broken down according to hourly rate schedule as bid, quoted and contracted. 02/15/2016 14:27:59 EST SIVERSONMB (Maryann Beumer-Siverson) Please see attached memo for "Quoting Process" 02/23/2016 16:04:46 EST MOONTR (Tina Moon) Paradise Advertising Marketing Inc 04.14.2016.xlsx Page 4 Record # Invoice # Date Amount Notes to Record 00278787 INV-5595 11/18/2015 2,142.27 Please pay on PO 4500162453 5001002590 12/04/2015 09:25:11 EST MOONTR (Tina Moon) Per article #3 paragraph 2 and article #4 paragraph 1 of the contract these services should be broken down according to hourly rate schedule as bid, quoted and contracted. 02/15/2016 14:28:22 EST SIVERSONMB (Maryann Beumer-Siverson) Please see attached memo for "Quoting Process" 02/23/2016 16:04:21 EST MOONTR (Tina Moon) 00278792 INV-5465 10/27/2015 1,560.00 Please pay on PO 4500162453 5001003320 12/08/2015 10:45:28 EST MOONTR (Tina Moon) Per article #3 paragraph 2 and article #4 paragraph 1 of the contract these services should be broken down according to hourly rate schedule as bid, quoted and contracted. 02/15/2016 14:29:23 EST SIVERSONMB (Maryann Beumer-Siverson) Please see attached memo for "Quoting Process" 02/23/2016 16:03:57 EST MOONTR (Tina Moon) 00278892 INV-5535 11/9/2015 1,688.33 Please pay on PO 4500162453 5001003308 12/08/2015 10:44:13 EST MOONTR (Tina Moon) Per article #3 paragraph 2 and article #4 paragraph 1 of the contract these services should be broken down according to hourly rate schedule as bid, quoted and contracted. 02/15/2016 14:29:46 EST SIVERSONMB (Maryann Beumer-Siverson) Please see attached memo for "Quoting Process" 02/23/2016 16:03:32 EST MOONTR (Tina Moon) 00278893 INV-5466 10/28/2015 1,050.00 Please pay on PO 4500162453 5001003306 12/08/2015 10:42:41 EST MOONTR (Tina Moon) Please provide breakdown according to hourly rates on the bid? 12/10/2015 14:14:26 EST SIVERSONMB (Maryann Beumer-Siverson) Maryann, Paradise is on a lump sum for billable hours. This has been in affect at least 6 months if not longer. 12/10/2015 14:40:50 EST MOONTR (Tina Moon) Per article #3 paragraph 2 and article #4 paragraph 1 of the contract these services should be broken down according to hourly rate schedule as bid, quoted and contracted. 02/15/2016 14:30:53 EST SIVERSONMB (Maryann Beumer-Siverson) Please see attached memo for "Quoting Process" 02/23/2016 16:03:09 EST MOONTR (Tina Moon) 00283743 INV-5688 12/16/2015 4,000.00 Please pay on PO 4500162453 5001008007 01/07/2016 11:11:26 EST MOONTR (Tina Moon) Per article #3 paragraph 2 and article #4 paragraph 1 of the contract these services should be broken down according to hourly rate schedule as bid, quoted and contracted. 02/15/2016 14:31:50 EST SIVERSONMB (Maryann Beumer-Siverson) Please see attached memo for "Quoting Process" 02/23/2016 16:02:40 EST MOONTR (Tina Moon) Paradise Advertising Marketing Inc 04.14.2016.xlsx Page 5 Record # Invoice # Date Amount Notes to Record 00283744 INV-5687 12/16/2015 3,760.00 Please pay on PO 4500162453 5001008008 01/07/2016 11:13:13 EST MOONTR (Tina Moon) Per article #3 paragraph 2 and article #4 paragraph 1 of the contract these services should be broken down according to hourly rate schedule as bid, quoted and contracted. 02/15/2016 14:32:18 EST SIVERSONMB (Maryann Beumer-Siverson) Please see attached memo for "Quoting Process" 02/23/2016 16:02:19 EST MOONTR (Tina Moon) 00283745 INV-5682 12/16/2015 150.00 Please pay on PO 4500162453 5001008009 01/07/2016 11:15:07 EST MOONTR (Tina Moon) Per article #3 paragraph 2 and article #4 paragraph 1 of the contract these services should be broken down according to hourly rate schedule as bid, quoted and contracted. 02/15/2016 14:32:42 EST SIVERSONMB (Maryann Beumer-Siverson) Please see attached memo for "Quoting Process" 02/23/2016 16:01:49 EST MOONTR (Tina Moon) 00283907 INV-5672 12/15/2015 7,950.00 Please pay on PO 4500162453 5001008015 01/07/2016 11:32:26 EST MOONTR (Tina Moon) Per article #3 paragraph 2 and article #4 paragraph 1 of the contract these services should be broken down according to hourly rate schedule as bid, quoted and contracted. 02/15/2016 14:33:08 EST SIVERSONMB (Maryann Beumer-Siverson) Please see attached memo for "Quoting Process" 02/23/2016 16:01:18 EST MOONTR (Tina Moon) 00283908 INV-5669 12/15/2015 16,199.00 Please pay on PO 4500162453 5001008018 01/07/2016 11:41:07 EST MOONTR (Tina Moon) Per article #3 paragraph 2 and article #4 paragraph 1 of the contract these services should be broken down according to hourly rate schedule as bid, quoted and contracted. 02/15/2016 14:33:30 EST SIVERSONMB (Maryann Beumer-Siverson) Please see attached memo for "Quoting Process" 02/23/2016 16:00:55 EST MOONTR (Tina Moon) 00283909 INV-5666 12/9/2015 360.00 Please pay on PO 4500162453 5001008019 01/07/2016 11:42:28 EST MOONTR (Tina Moon) Per article #3 paragraph 2 and article #4 paragraph 1 of the contract these services should be broken down according to hourly rate schedule as bid, quoted and contracted. 02/15/2016 14:33:52 EST SIVERSONMB (Maryann Beumer-Siverson) Please see attached memo for "Quoting Process" 02/23/2016 16:00:29 EST MOONTR (Tina Moon) 00283910 INV-5664 12/9/2015 300.00 Please pay on PO 4500162453 5001008030 01/07/2016 11:43:41 EST MOONTR (Tina Moon) Per article #3 paragraph 2 and article #4 paragraph 1 of the contract these services should be broken down according to hourly rate schedule as bid, quoted and contracted. 02/15/2016 14:34:43 EST SIVERSONMB (Maryann Beumer-Siverson) Please see attached memo for "Quoting Process" 02/23/2016 16:00:01 EST MOONTR (Tina Moon) Paradise Advertising Marketing Inc 04.14.2016.xlsx Page 6 Record # Invoice # Date Amount Notes to Record 00283911 INV-5665 12/9/2015 810.00 Please pay on PO 4500162453 5001008031 01/07/2016 11:44:58 EST MOONTR (Tina Moon) Per article #3 paragraph 2 and article #4 paragraph 1 of the contract these services should be broken down according to hourly rate schedule as bid, quoted and contracted. 02/15/2016 14:34:18 EST SIVERSONMB (Maryann Beumer-Siverson) Please see attached memo for "Quoting Process" 02/23/2016 15:59:37 EST MOONTR (Tina Moon) 00283912 INV-5663 12/9/2015 465.00 Please pay on PO 4500162453 5001008033 01/07/2016 11:46:10 EST MOONTR (Tina Moon) Per article #3 paragraph 2 and article #4 paragraph 1 of the contract these services should be broken down according to hourly rate schedule as bid, quoted and contracted. 02/15/2016 14:35:09 EST SIVERSONMB (Maryann Beumer-Siverson) Please see attached memo for "Quoting Process" 02/23/2016 15:59:09 EST MOONTR (Tina Moon) 00283913 INV-5662 12/9/2015 195.00 Please pay on PO 4500162453 5001008034 01/07/2016 11:48:08 EST MOONTR (Tina Moon) Per article #3 paragraph 2 and article #4 paragraph 1 of the contract these services should be broken down according to hourly rate schedule as bid, quoted and contracted. 02/15/2016 14:35:34 EST SIVERSONMB (Maryann Beumer-Siverson) Please see attached memo for "Quoting Process" 02/23/2016 15:56:37 EST MOONTR (Tina Moon) 00283916 INV-5650 12/8/2015 1,470.00 Please pay on PO 4500162453 5001008038 01/07/2016 11:51:37 EST MOONTR (Tina Moon) Per article #3 paragraph 2 and article #4 paragraph 1 of the contract these services should be broken down according to hourly rate schedule as bid, quoted and contracted. 02/15/2016 14:36:01 EST SIVERSONMB (Maryann Beumer-Siverson) Please see attached memo for "Quoting Process" 02/23/2016 15:56:12 EST MOONTR (Tina Moon) 00283917 INV-5648 12/8/2015 750.00 Please pay on PO 4500162453 5001008039 01/07/2016 11:52:51 EST MOONTR (Tina Moon) Per article #3 paragraph 2 and article #4 paragraph 1 of the contract these services should be broken down according to hourly rate schedule as bid, quoted and contracted. 02/15/2016 14:36:27 EST SIVERSONMB (Maryann Beumer-Siverson) Please see attached memo for "Quoting Process" 02/23/2016 15:53:38 EST MOONTR (Tina Moon) 00283918 INV-5649 12/8/2015 240.00 Please pay on PO 450162453 5001008041 01/07/2016 11:54:55 EST MOONTR (Tina Moon) Per article #3 paragraph 2 and article #4 paragraph 1 of the contract these services should be broken down according to hourly rate schedule as bid, quoted and contracted. 02/15/2016 14:36:52 EST SIVERSONMB (Maryann Beumer-Siverson) Please see attached memo for "Quoting Process" 02/23/2016 15:53:02 EST MOONTR (Tina Moon) Paradise Advertising Marketing Inc 04.14.2016.xlsx Page 7 Record # Invoice # Date Amount Notes to Record 00283919 INV-5647 12/8/2015 527.37 Please pay on PO 4500162453 5001008042 01/07/2016 11:56:06 EST MOONTR (Tina Moon) Per article #3 paragraph 2 and article #4 paragraph 1 of the contract these services should be broken down according to hourly rate schedule as bid, quoted and contracted. 02/15/2016 14:37:17 EST SIVERSONMB (Maryann Beumer-Siverson) 00283920 INV-5646 12/8/2015 2,000.00 Please pay on PO 4500162453 5001008044 01/07/2016 11:57:32 EST MOONTR (Tina Moon) Per article #3 paragraph 2 and article #4 paragraph 1 of the contract these services should be broken down according to hourly rate schedule as bid, quoted and contracted. 02/15/2016 14:37:40 EST SIVERSONMB (Maryann Beumer-Siverson) Please see attached memo for "Quoting Process" 02/23/2016 15:50:57 EST MOONTR (Tina Moon) 00283921 INV-5641 12/8/2015 180.00 Please pay on PO 4500162453 5001008045 01/07/2016 11:58:45 EST MOONTR (Tina Moon) Per article #3 paragraph 2 and article #4 paragraph 1 of the contract these services should be broken down according to hourly rate schedule as bid, quoted and contracted. 02/15/2016 14:38:05 EST SIVERSONMB (Maryann Beumer-Siverson) Please see attached memo for "Quoting Process" 02/23/2016 15:50:34 EST MOONTR (Tina Moon) 00283922 INV-5639 12/7/2015 1,870.00 Please pay on PO 4500162453 5001008054 01/07/2016 13:05:36 EST MOONTR (Tina Moon) Per article #3 paragraph 2 and article #4 paragraph 1 of the contract these services should be broken down according to hourly rate schedule as bid, quoted and contracted. 02/15/2016 14:38:37 EST SIVERSONMB (Maryann Beumer-Siverson) Please see attached memo for "Quoting Process" 02/23/2016 15:50:08 EST MOONTR (Tina Moon) 00284003 INV-5638 12/7/2015 630.00 Please pay on PO 4500162453 5001008055 01/07/2016 13:07:09 EST MOONTR (Tina Moon) Per article #3 paragraph 2 and article #4 paragraph 1 of the contract these services should be broken down according to hourly rate schedule as bid, quoted and contracted. 02/15/2016 14:39:03 EST SIVERSONMB (Maryann Beumer-Siverson) Please see attached memo for "Quoting Process" 02/23/2016 15:49:40 EST MOONTR (Tina Moon) 00284004 INV-5637 12/7/2015 1,410.00 Please pay on PO 4500162453 5001008058 01/07/2016 13:13:05 EST MOONTR (Tina Moon) Per article #3 paragraph 2 and article #4 paragraph 1 of the contract these services should be broken down according to hourly rate schedule as bid, quoted and contracted. 02/15/2016 14:39:28 EST SIVERSONMB (Maryann Beumer-Siverson) Please see attached memo for "Quoting Process" 02/23/2016 15:49:15 EST MOONTR (Tina Moon) Paradise Advertising Marketing Inc 04.14.2016.xlsx Page 8 Record # Invoice # Date Amount Notes to Record 00284005 INV-5632 12/7/2015 1,113.00 Please pay on PO 4500162453 5001008059 01/07/2016 13:14:19 EST MOONTR (Tina Moon) Per article #3 paragraph 2 and article #4 paragraph 1 of the contract these services should be broken down according to hourly rate schedule as bid, quoted and contracted. 02/15/2016 14:40:45 EST SIVERSONMB (Maryann Beumer-Siverson) Please see attached memo for "Quoting Process" 02/23/2016 15:48:48 EST MOONTR (Tina Moon) 00284054 INV-5633 12/7/2015 19,190.00 Please pay on PO 4500162453 5001008084 01/07/2016 13:24:07 EST MOONTR (Tina Moon) Per article #3 paragraph 2 and article #4 paragraph 1 of the contract these services should be broken down according to hourly rate schedule as bid, quoted and contracted. 02/15/2016 14:41:28 EST SIVERSONMB (Maryann Beumer-Siverson) Please see attached memo for "Quoting Process" 02/23/2016 15:48:25 EST MOONTR (Tina Moon) 00284055 INV-5640 12/8/2015 930.00 Please pay on PO 4500162453 5001008085 01/07/2016 13:32:04 EST MOONTR (Tina Moon) Per article #3 paragraph 2 and article #4 paragraph 1 of the contract these services should be broken down according to hourly rate schedule as bid, quoted and contracted. 02/15/2016 14:41:51 EST SIVERSONMB (Maryann Beumer-Siverson) Please see attached memo for "Quoting Process" 02/23/2016 15:47:44 EST MOONTR (Tina Moon) 00284103 INV-5694 12/18/2015 2,870.00 Please pay on PO 4500162453 5001008087 01/07/2016 13:34:49 EST MOONTR (Tina Moon) Per article #3 paragraph 2 and article #4 paragraph 1 of the contract these services should be broken down according to hourly rate schedule as bid, quoted and contracted. 02/15/2016 14:44:14 EST SIVERSONMB (Maryann Beumer-Siverson) Please see attached memo for "Quoting Process" 02/23/2016 15:47:19 EST MOONTR (Tina Moon) 00284104 INV-5660 12/9/2015 815.00 Please pay on PO 4500162453 5001008088 01/07/2016 13:35:59 EST MOONTR (Tina Moon) Per article #3 paragraph 2 and article #4 paragraph 1 of the contract these services should be broken down according to hourly rate schedule as bid, quoted and contracted. 02/15/2016 14:45:06 EST SIVERSONMB (Maryann Beumer-Siverson) Please see attached memo for "Quoting Process" 02/23/2016 15:46:54 EST MOONTR (Tina Moon) 00284182 INV-5651 12/8/2015 1,931.21 Please pay on PO 4500162453 5001008089 01/07/2016 13:37:25 EST MOONTR (Tina Moon) Per article #3 paragraph 2 and article #4 paragraph 1 of the contract these services should be broken down according to hourly rate schedule as bid, quoted and contracted. 02/15/2016 14:45:30 EST SIVERSONMB (Maryann Beumer-Siverson) Please see attached memo for "Quoting Process" 02/23/2016 15:46:35 EST MOONTR (Tina Moon) Paradise Advertising Marketing Inc 04.14.2016.xlsx Page 9 Record # Invoice # Date Amount Notes to Record 00284183 INV-5636 12/7/2015 2,053.42 Please pay on PO 4500162453 5001008100 01/07/2016 13:38:41 EST MOONTR (Tina Moon) Per article #3 paragraph 2 and article #4 paragraph 1 of the contract these services should be broken down according to hourly rate schedule as bid, quoted and contracted. 02/15/2016 14:45:55 EST SIVERSONMB (Maryann Beumer-Siverson) Please see attached memo for "Quoting Process" 02/23/2016 15:45:36 EST MOONTR (Tina Moon) 00284184 INV-5635 12/7/2015 1,945.67 Please pay on PO 4500162453 5001008101 01/07/2016 13:42:59 EST MOONTR (Tina Moon) Per article #3 paragraph 2 and article #4 paragraph 1 of the contract these services should be broken down according to hourly rate schedule as bid, quoted and contracted. 02/15/2016 14:46:23 EST SIVERSONMB (Maryann Beumer-Siverson) Please see attached memo for "Quoting Process" 02/23/2016 15:45:11 EST MOONTR (Tina Moon) Nothing is attached? 02/25/2016 07:18:54 EST SIVERSONMB (Maryann Beumer-Siverson) Memo now attached. 02/25/2016 12:03:07 EST GREENKA (Kelly Green) 00289592 INV-5877 1/11/2016 1,415.00 Please pay on PO 4500162453 5001011093 01/22/2016 12:10:24 EST MOONTR (Tina Moon) Per article #3 paragraph 2 and article #4 paragraph 1 of the contract these services should be broken down according to hourly rate schedule as bid, quoted and contracted. 02/15/2016 14:46:51 EST SIVERSONMB (Maryann Beumer-Siverson) Please see attached memo for "Quoting Process" 02/23/2016 15:44:47 EST MOONTR (Tina Moon) 00289593 INV-5876 1/11/2016 660.00 Please pay on PO 4500162453 5001011203 01/22/2016 15:20:05 EST MOONTR (Tina Moon) Per article #3 paragraph 2 and article #4 paragraph 1 of the contract these services should be broken down according to hourly rate schedule as bid, quoted and contracted. 02/15/2016 14:47:15 EST SIVERSONMB (Maryann Beumer-Siverson) Please see attached memo for "Quoting Process" 02/23/2016 15:44:37 EST MOONTR (Tina Moon) 00289594 INV-5875 1/11/2016 2,070.00 Please pay on PO 4500162453 5001011201 01/22/2016 15:18:48 EST MOONTR (Tina Moon) Per article #3 paragraph 2 and article #4 paragraph 1 of the contract these services should be broken down according to hourly rate schedule as bid, quoted and contracted. 02/15/2016 14:47:40 EST SIVERSONMB (Maryann Beumer-Siverson) Please see attached memo for "Quoting Process" 02/23/2016 15:44:15 EST MOONTR (Tina Moon) Paradise Advertising Marketing Inc 04.14.2016.xlsx Page 10 Record # Invoice # Date Amount Notes to Record 00289595 INV-5874 1/11/2016 690.00 Please pay on PO 4500162453 5001011200 01/22/2016 15:11:25 EST MOONTR (Tina Moon) Per article #3 paragraph 2 and article #4 paragraph 1 of the contract these services should be broken down according to hourly rate schedule as bid, quoted and contracted. 02/15/2016 14:48:16 EST SIVERSONMB (Maryann Beumer-Siverson) Please see attached memo for "Quoting Process" 02/23/2016 15:43:28 EST MOONTR (Tina Moon) 00289596 INV-5872 1/11/2016 490.00 Please pay on PO 4500162453 5001011179 01/22/2016 15:10:06 EST MOONTR (Tina Moon) Per article #3 paragraph 2 and article #4 paragraph 1 of the contract these services should be broken down according to hourly rate schedule as bid, quoted and contracted. 02/15/2016 14:48:39 EST SIVERSONMB (Maryann Beumer-Siverson) Please see attached memo for "Quoting Process" 02/23/2016 15:43:02 EST MOONTR (Tina Moon) 00289597 INV-5871 1/11/2016 525.00 Please pay on PO 4500162453 5001011178 01/22/2016 15:08:51 EST MOONTR (Tina Moon) Per article #3 paragraph 2 and article #4 paragraph 1 of the contract these services should be broken down according to hourly rate schedule as bid, quoted and contracted. 02/15/2016 14:49:01 EST SIVERSONMB (Maryann Beumer-Siverson) Please see attached memo for "Quoting Process" 02/23/2016 15:42:40 EST MOONTR (Tina Moon) 00289598 INV-5870 1/11/2016 520.00 Please pay on PO 4500162453 5001011177 01/22/2016 15:06:08 EST MOONTR (Tina Moon) Per article #3 paragraph 2 and article #4 paragraph 1 of the contract these services should be broken down according to hourly rate schedule as bid, quoted and contracted. 02/15/2016 14:49:24 EST SIVERSONMB (Maryann Beumer-Siverson) Please see attached memo for "Quoting Process" 02/23/2016 15:42:14 EST MOONTR (Tina Moon) 00289614 INV-5741 12/23/2015 180.00 Please pay on PO 4500162453 5001011158 01/22/2016 14:32:54 EST MOONTR (Tina Moon) Per article #3 paragraph 2 and article #4 paragraph 1 of the contract these services should be broken down according to hourly rate schedule as bid, quoted and contracted. 02/15/2016 14:50:48 EST SIVERSONMB (Maryann Beumer-Siverson) Please see attached memo for "Quoting Process" 02/23/2016 15:41:48 EST MOONTR (Tina Moon) Paradise Advertising Marketing Inc 04.14.2016.xlsx Page 11 Record # Invoice # Date Amount Notes to Record 00289615 INV-5740 12/23/2015 240.00 Please have vendor start referencing PO number on all future invoices!! 01/22/2016 11:02:06 EST SIVERSONMB (Maryann Beumer-Siverson) Please pay on PO 4500162453 5001011157 01/22/2016 14:31:11 EST MOONTR (Tina Moon) Per article #3 paragraph 2 and article #4 paragraph 1 of the contract these services should be broken down according to hourly rate schedule as bid, quoted and contracted. 02/15/2016 14:39:51 EST SIVERSONMB (Maryann Beumer-Siverson) Please see attached memo for "Quoting Process" 02/23/2016 15:41:18 EST MOONTR (Tina Moon) 00289616 INV-5739 12/23/2015 410.00 Please pay on PO 4500162453 5001011156 01/22/2016 14:28:29 EST MOONTR (Tina Moon) Per article #3 paragraph 2 and article #4 paragraph 1 of the contract these services should be broken down according to hourly rate schedule as bid, quoted and contracted. 02/15/2016 14:51:10 EST SIVERSONMB (Maryann Beumer-Siverson) Please see attached memo for "Quoting Process" 02/23/2016 15:40:58 EST MOONTR (Tina Moon) Nothing is attached? 02/25/2016 07:21:33 EST SIVERSONMB (Maryann Beumer-Siverson) Memo now attached. 02/25/2016 12:04:16 EST GREENKA (Kelly Green) 00289617 INV-5738 12/23/2015 840.00 Please have vendor start referencing PO number on all future invoices!! 01/22/2016 11:03:31 EST SIVERSONMB (Maryann Beumer-Siverson) Please pay on PO 4500162453 5001011155 01/22/2016 14:27:06 EST MOONTR (Tina Moon) Per article #3 paragraph 2 and article #4 paragraph 1 of the contract these services should be broken down according to hourly rate schedule as bid, quoted and contracted. 02/15/2016 14:40:15 EST SIVERSONMB (Maryann Beumer-Siverson) Please see attached memo for "Quoting Process" 02/23/2016 15:40:34 EST MOONTR (Tina Moon) 00289618 INV-5734 12/23/2015 2,315.00 Please pay on PO 4500162453 5001011154 01/22/2016 14:25:14 EST MOONTR (Tina Moon) Per article #3 paragraph 2 and article #4 paragraph 1 of the contract these services should be broken down according to hourly rate schedule as bid, quoted and contracted. 02/15/2016 14:51:37 EST SIVERSONMB (Maryann Beumer-Siverson) Please see attached memo for "Quoting Process" 02/23/2016 15:40:14 EST MOONTR (Tina Moon) Nothing is attached? 02/25/2016 07:22:47 EST SIVERSONMB (Maryann Beumer-Siverson) Memo now attached. 02/25/2016 12:05:24 EST GREENKA (Kelly Green) Paradise Advertising Marketing Inc 04.14.2016.xlsx Page 12 Record # Invoice # Date Amount Notes to Record 00289655 INV-5735 12/23/2015 2,130.00 Please pay on PO 4500162453 5001011153 01/22/2016 14:24:01 EST MOONTR (Tina Moon) Per article #3 paragraph 2 and article #4 paragraph 1 of the contract these services should be broken down according to hourly rate schedule as bid, quoted and contracted. 02/15/2016 14:52:01 EST SIVERSONMB (Maryann Beumer-Siverson) Please see attached memo for "Quoting Process" 02/23/2016 15:39:53 EST MOONTR (Tina Moon) Nothing is attached? 02/25/2016 07:23:25 EST SIVERSONMB (Maryann Beumer-Siverson) Memo now attached. 02/25/2016 12:08:20 EST GREENKA (Kelly Green) 00289656 INV-5733 12/23/2015 800.00 Please pay on PO 4500162453 5001011152 01/22/2016 14:22:53 EST MOONTR (Tina Moon) Per article #3 paragraph 2 and article #4 paragraph 1 of the contract these services should be broken down according to hourly rate schedule as bid, quoted and contracted. 02/15/2016 14:52:36 EST SIVERSONMB (Maryann Beumer-Siverson) Please see attached memo for "Quoting Process" 02/23/2016 15:39:34 EST MOONTR (Tina Moon) Nothing is attached? 02/25/2016 07:24:03 EST SIVERSONMB (Maryann Beumer-Siverson) Memo now attached. 02/25/2016 12:09:21 EST GREENKA (Kelly Green) 00289657 INV-5731 12/23/2015 3,005.00 Please pay on PO 4500162453 5001011150 01/22/2016 14:21:26 EST MOONTR (Tina Moon) Per article #3 paragraph 2 and article #4 paragraph 1 of the contract these services should be broken down according to hourly rate schedule as bid, quoted and contracted. 02/15/2016 14:53:08 EST SIVERSONMB (Maryann Beumer-Siverson) Please see attached memo for "Quoting Process" 02/23/2016 15:39:08 EST MOONTR (Tina Moon) 00289658 INV-5730 12/23/2015 2,325.00 Please pay on PO 4500162453 5001011129 01/22/2016 14:18:56 EST MOONTR (Tina Moon) Per article #3 paragraph 2 and article #4 paragraph 1 of the contract these services should be broken down according to hourly rate schedule as bid, quoted and contracted. 02/15/2016 14:53:32 EST SIVERSONMB (Maryann Beumer-Siverson) Please see attached memo for "Quoting Process" 02/23/2016 15:38:44 EST MOONTR (Tina Moon) Paradise Advertising Marketing Inc 04.14.2016.xlsx Page 13 Record # Invoice # Date Amount Notes to Record 00289659 INV-5729 12/23/2015 2,140.00 Please pay on PO 4500162453 5001011128 01/22/2016 14:17:10 EST MOONTR (Tina Moon) Per article #3 paragraph 2 and article #4 paragraph 1 of the contract these services should be broken down according to hourly rate schedule as bid, quoted and contracted. 02/15/2016 14:54:09 EST SIVERSONMB (Maryann Beumer-Siverson) Please see attached memo for "Quoting Process" 02/23/2016 15:38:20 EST MOONTR (Tina Moon) Nothing is attached? 02/25/2016 07:25:14 EST SIVERSONMB (Maryann Beumer-Siverson) Memo now attached. 02/25/2016 12:11:46 EST GREENKA (Kelly Green) 00289660 INV-5726 12/23/2015 480.00 Please pay on PO 4500162453 5001011127 01/22/2016 14:13:35 EST MOONTR (Tina Moon) Per article #3 paragraph 2 and article #4 paragraph 1 of the contract these services should be broken down according to hourly rate schedule as bid, quoted and contracted. 02/15/2016 14:54:34 EST SIVERSONMB (Maryann Beumer-Siverson) Please see attached memo for "Quoting Process" 02/23/2016 15:37:59 EST MOONTR (Tina Moon) Nothing is attached? 02/25/2016 07:25:52 EST SIVERSONMB (Maryann Beumer-Siverson) Memo now attached. 02/25/2016 12:12:48 EST GREENKA (Kelly Green) 00289661 INV-5727 12/23/2015 1,110.00 Please pay on PO 4500162453 5001011126 01/22/2016 14:11:55 EST MOONTR (Tina Moon) Per article #3 paragraph 2 and article #4 paragraph 1 of the contract these services should be broken down according to hourly rate schedule as bid, quoted and contracted. 02/15/2016 14:54:57 EST SIVERSONMB (Maryann Beumer-Siverson) Please see attached memo for "Quoting Process" 02/23/2016 15:37:36 EST MOONTR (Tina Moon) Nothing is attached? 02/25/2016 07:26:33 EST SIVERSONMB (Maryann Beumer-Siverson) Quoting memo attahed. 02/25/2016 09:56:04 EST GREENKA (Kelly Green) 00289662 INV-5724 12/23/2015 1,837.94 Please pay on PO 4500162453 5001011124 01/22/2016 14:10:17 EST MOONTR (Tina Moon) Per article #3 paragraph 2 and article #4 paragraph 1 of the contract these services should be broken down according to hourly rate schedule as bid, quoted and contracted. 02/15/2016 14:55:21 EST SIVERSONMB (Maryann Beumer-Siverson) Please see attached memo for "Quoting Process" 02/23/2016 15:37:18 EST MOONTR (Tina Moon) Nothing is attached? 02/25/2016 07:27:11 EST SIVERSONMB (Maryann Beumer-Siverson) Quoting memo now attached. 02/25/2016 09:43:17 EST GREENKA (Kelly Green) Paradise Advertising Marketing Inc 04.14.2016.xlsx Page 14 Record # Invoice # Date Amount Notes to Record 00289668 INV-5879 1/11/2016 485.00 Please pay on PO 4500162453 5001011118 01/22/2016 13:29:22 EST MOONTR (Tina Moon) Per article #3 paragraph 2 and article #4 paragraph 1 of the contract these services should be broken down according to hourly rate schedule as bid, quoted and contracted. 02/15/2016 14:55:44 EST SIVERSONMB (Maryann Beumer-Siverson) Please see attached memo for "Quoting Process" 02/23/2016 15:27:20 EST MOONTR (Tina Moon) 00289749 INV-5885 1/11/2016 7,888.00 Please pay on PO 4500162453 5001011628 01/26/2016 09:40:32 EST MOONTR (Tina Moon) Per article #3 paragraph 2 and article #4 paragraph 1 of the contract these services should be broken down according to hourly rate schedule as bid, quoted and contracted. 02/15/2016 14:56:37 EST SIVERSONMB (Maryann Beumer-Siverson) Please see attached memo for "Quoting Process" 02/23/2016 15:36:56 EST MOONTR (Tina Moon) 00289750 INV-5884 1/11/2016 17,299.00 Please pay on PO 4500162453 5001011645 01/26/2016 09:43:18 EST MOONTR (Tina Moon) Per article #3 paragraph 2 and article #4 paragraph 1 of the contract these services should be broken down according to hourly rate schedule as bid, quoted and contracted. 02/15/2016 14:57:02 EST SIVERSONMB (Maryann Beumer-Siverson) Please see attached memo for "Quoting Process" 02/23/2016 15:36:26 EST MOONTR (Tina Moon) 00289751 INV-5883 1/11/2016 1,600.00 Please pay on PO 4500162453 5001011649 01/26/2016 09:45:34 EST MOONTR (Tina Moon) Per article #3 paragraph 2 and article #4 paragraph 1 of the contract these services should be broken down according to hourly rate schedule as bid, quoted and contracted. 02/15/2016 14:58:38 EST SIVERSONMB (Maryann Beumer-Siverson) Please see attached memo for "Quoting Process" 02/23/2016 15:36:10 EST MOONTR (Tina Moon) 00289752 INV-5882 1/11/2016 1,786.75 Please pay on PO 4500162453 5001011651 01/26/2016 09:47:11 EST MOONTR (Tina Moon) Per article #3 paragraph 2 and article #4 paragraph 1 of the contract these services should be broken down according to hourly rate schedule as bid, quoted and contracted. 02/15/2016 14:59:08 EST SIVERSONMB (Maryann Beumer-Siverson) Please see attached memo for "Quoting Process" 02/23/2016 15:35:42 EST MOONTR (Tina Moon) 00289753 INV-5881 1/11/2016 3,200.00 Please pay on PO 45001621453 5001011653 01/26/2016 09:48:36 EST MOONTR (Tina Moon) Per article #3 paragraph 2 and article #4 paragraph 1 of the contract these services should be broken down according to hourly rate schedule as bid, quoted and contracted. 02/15/2016 14:59:40 EST SIVERSONMB (Maryann Beumer-Siverson) Please see attached memo for "Quoting Process" 02/23/2016 15:35:10 EST MOONTR (Tina Moon) Paradise Advertising Marketing Inc 04.14.2016.xlsx Page 15 Record # Invoice # Date Amount Notes to Record 00289754 INV-5880 1/11/2016 720.00 Please pay on PO 4500162453 5001011654 01/26/2016 09:50:11 EST MOONTR (Tina Moon) Per article #3 paragraph 2 and article #4 paragraph 1 of the contract these services should be broken down according to hourly rate schedule as bid, quoted and contracted. 02/15/2016 15:00:08 EST SIVERSONMB (Maryann Beumer-Siverson) Please see attached memo for "Quoting Process" 02/23/2016 15:34:42 EST MOONTR (Tina Moon) 00289766 INV-5878 1/11/2016 2,330.00 Please pay on PO 4500162453 5001011656 01/26/2016 09:52:03 EST MOONTR (Tina Moon) Per article #3 paragraph 2 and article #4 paragraph 1 of the contract these services should be broken down according to hourly rate schedule as bid, quoted and contracted. 02/15/2016 15:00:31 EST SIVERSONMB (Maryann Beumer-Siverson) Please see attached memo for "Quoting Process" 02/23/2016 15:34:12 EST MOONTR (Tina Moon) 00289767 INV-5723 12/23/2015 1,852.94 Please pay on PO 4500162453 5001011657 01/26/2016 09:54:00 EST MOONTR (Tina Moon) Per article #3 paragraph 2 and article #4 paragraph 1 of the contract these services should be broken down according to hourly rate schedule as bid, quoted and contracted. 02/15/2016 14:56:13 EST SIVERSONMB (Maryann Beumer-Siverson) Please see attached memo for "Quoting Process" 02/23/2016 15:33:48 EST MOONTR (Tina Moon) 00289768 INV-5743 12/23/2015 2,003.23 Please pay on PO 4500162453 5001011659 01/26/2016 09:55:44 EST MOONTR (Tina Moon) Per article #3 paragraph 2 and article #4 paragraph 1 of the contract these services should be broken down according to hourly rate schedule as bid, quoted and contracted. 02/15/2016 14:57:28 EST SIVERSONMB (Maryann Beumer-Siverson) Please see attached memo for "Quoting Process" 02/23/2016 15:33:19 EST MOONTR (Tina Moon) 00289800 INV-5725 12/23/2015 3,070.00 Please pay on PO 4500162453 5001011670 01/26/2016 09:57:29 EST MOONTR (Tina Moon) Per article #3 paragraph 2 and article #4 paragraph 1 of the contract these services should be broken down according to hourly rate schedule as bid, quoted and contracted. 02/15/2016 14:57:51 EST SIVERSONMB (Maryann Beumer-Siverson) Please see attached memo for "Quoting Process" 02/23/2016 15:32:18 EST MOONTR (Tina Moon 00289801 INV-5721 12/23/2015 2,613.00 Please pay on PO 4500162453 5001011673 01/26/2016 09:59:10 EST MOONTR (Tina Moon) Per article #3 paragraph 2 and article #4 paragraph 1 of the contract these services should be broken down according to hourly rate schedule as bid, quoted and contracted. 02/15/2016 14:58:15 EST SIVERSONMB (Maryann Beumer-Siverson) Please see attached memo for "Quoting Process" 02/23/2016 15:31:47 EST MOONTR (Tina Moon) Paradise Advertising Marketing Inc 04.14.2016.xlsx Page 16 Record # Invoice # Date Amount Notes to Record 00289802 INV-5869 1/11/2016 1,245.00 Please pay on PO 4500162453 5001011675 01/26/2016 10:00:45 EST MOONTR (Tina Moon) Per article #3 paragraph 2 and article #4 paragraph 1 of the contract these services should be broken down according to hourly rate schedule as bid, quoted and contracted. 02/15/2016 14:30:12 EST SIVERSONMB (Maryann Beumer-Siverson) Please see attached memo for "Quoting Process" 02/23/2016 15:30:45 EST MOONTR (Tina Moon) 00295078 INV-5953 1/22/2016 2,400.00 Please pay on PO 4500162453 5001015522 02/16/2016 11:10:43 EST MOONTR (Tina Moon) Per article #3 paragraph 2 and article #4 paragraph 1 of the contract these services should be broken down according to hourly rate schedule as bid, quoted and contracted. 02/16/2016 11:20:20 EST SIVERSONMB (Maryann Beumer-Siverson) Please see attached memo for "Quoting Process" 02/23/2016 15:29:45 EST MOONTR (Tina Moon) 00295085 INV-5946 1/21/2016 1,830.00 Please pay on PO 4500162453 5001015558 02/16/2016 11:44:15 EST MOONTR (Tina Moon) Per article #3 paragraph 2 and article #4 paragraph 1 of the contract these services should be broken down according to hourly rate schedule as bid, quoted and contracted. 02/16/2016 11:47:57 EST SIVERSONMB (Maryann Beumer-Siverson) Please see attached memo for "Quoting Process" 02/23/2016 15:29:18 EST MOONTR (Tina Moon) 00295267 INV-5942 1/21/2016 1,665.11 Please pay on PO 4500162453 5001015578 02/16/2016 12:32:30 EST MOONTR (Tina Moon) Per article #3 paragraph 2 and article #4 paragraph 1 of the contract these services should be broken down according to hourly rate schedule as bid, quoted and contracted. 02/16/2016 14:17:10 EST SIVERSONMB (Maryann Beumer-Siverson) Please see attached memo for "Quoting Process" 02/23/2016 15:28:51 EST MOONTR (Tina Moon) 00295268 INV-5944 1/21/2016 2,005.00 Please pay on PO 4500162453 5001015579 02/16/2016 12:33:56 EST MOONTR (Tina Moon) Per article #3 paragraph 2 and article #4 paragraph 1 of the contract these services should be broken down according to hourly rate schedule as bid, quoted and contracted. 02/16/2016 14:17:50 EST SIVERSONMB (Maryann Beumer-Siverson) Please see attached memo for "Quoting Process" 02/23/2016 15:28:22 EST MOONTR (Tina Moon) 00295269 INV-5945 1/21/2016 1,845.00 Please pay on PO 4500162453 5001015590 02/16/2016 12:35:32 EST MOONTR (Tina Moon) Per article #3 paragraph 2 and article #4 paragraph 1 of the contract these services should be broken down according to hourly rate schedule as bid, quoted and contracted. 02/16/2016 14:18:28 EST SIVERSONMB (Maryann Beumer-Siverson) Please see attached memo for "Quoting Process" 02/23/2016 15:27:53 EST MOONTR (Tina Moon) 336,442.16 Paradise Advertising Marketing Inc 04.14.2016.xlsx Page 17 Mark Bellinger Number OKL402 Emerald Coast CVB Date I2/20f1I P.O- Box 609 Job Number OKL-2462 Fort Walton Beach, FL. 32549-0609 POr -- Change# 6455 & 6499 Job Name: BILLING FOR LEGENDARY MARINE Agency Contact: RICHARD LONG Description Amount 2011 MARQUIS 420SC #MQYU30731011 $710,000.00 Yacht promotional campaign, ovorriot summer giveawar, wedding promotions, snow bird campaigns and National contest grveawa .. One year advertising & marketing support of the campaign developed and managed by Zimmerman. TOC partnership with Legendary Marine, PRINT Subtotal; $710,000.00 TOTAL: $710,000.00 PAYMENT TERMS: NET 10 PLEASE REMIT PAYMENTS BY WIRE TRANSFER/ACH: THE ZIMMERMAN AGENCY LLC WELLS FARGO, SAN FRANCISCO, CA ACCOUNT NUMBER: 4945324846 ABA NUMBER: 121000248 SWIFT CODE.- WFBIUS6S �i�+G✓ �Ciy4 '4 A '1 2 0 �7&1 re;.r e01Jo . .. .r �. , +73 , U•. '> t' �- .:,,, s ... ✓�: �' .-'4 ;: E? .I.-. ... ::: Ai �:,�t�i .l�'I��f lair: 1777�i177e ., �:�hl WOODWARD, PIRES & LOMBARDO, P.A. EST. 1971 ATTORNEYS AT LAW April 22, 2016 CRAIG K WOODWARD Ba=dCad&& RdEwm Philip A. McLeod Via email: phil _philmcleoddivorce.com MARK J. WOODWARD Philip A. Mcleod, P.A. B=dRndE&'" 23005 th Avenue North ANTHONY P. PIKES, JR St. Petersburg, Florida 33713 ad Loral C'Mo mwd J. CHRISTOPHERLOMBARDo Re: Paradise Advertising and Marketing, Inc. ("Paradise") Baud Cef&h Mminl =d FarNlyLaw Dear Mr. McLeod: ROBERT L MURRELL I have the pleasure of representing the Clerk of Courts of Collier OfCvwnd County in the above matter. He has provided me with a copy of your letter CATHRINE A HUNTER dated April 6, 2016 (postmarked April 11, 2016 and received April 14, 2016). I,.M.crmtio') The Clerk obviously disagrees and disputes that your client is in full compliance with the terms of the contract. I have reviewed the referenced JENNIFER DEVRIES correspondence between Ms. Sheley of the Clerk's Office and Cedar Hames JENNIFER M. TENNEY of Paradise as well as various contract documents. None of the rights, LENORE T. BRAKEFIELD privileges, claims, recourses, concerns, arguments, objections or positions MATTHEW P. FLORES of the Clerk's Office relating to or with regards to this issue are waived or J. TODD MURRELL affected by anything stated herein or omitted herefrom. JOSEPH M. COLEMAN The Clerk is the chief disbursement office for Collier County. As an independently elected constitutional officer, auditor and custodian of Collier County funds, the Clerk has reviewed the various documents and materials submitted by your client or various Collier County employees relating to assertions that certain payments are due to your client. The necessary documentation for the all invoices, including the items mentioned in your letter, as well the requirements that need to be met by your client, were previously addressed in great detail in a prior meeting on January 8, 2015, numerous notes and communications with Collier County employees and in Ms. Sheley's letter of February 12, 2016 to your client. It is apparent that REPLY TO: some of the previously stated reasons for non-payment and the requirements M 3200 TAMIAMI TRAIL N. to obtain payment, which appeared to be understood by your client with no SUITE 200 NAPLES, FL 34103 objection, need to be restated. 239-649-6555 239-649-7342 FAX Sections 3 and 4 of the contract at issue provide in part: ❑ 606 BALD EAGLE DRIVE SUITE 500 1. payments will be made "upon receipt of a proper invoice„ P.O. BOX ONE pursuant to the Local Government Prompt Payment Act sections p rom p Y MARCO ISLAND. FL 34146 239-394-5161 218.70, et. seq., F.S., "Prompt Payment Act"). 239-642-6402 FAX 2. "services will be billed in accordance with Exhibit A -Rate WWW.WPL-LEGALCOM Schedule and Exhibit C -Quoting Process". (emphasis added) A "proper invoice" from Paradise is an invoice that conforms with all statutory requirements and all requirements specified by Collier County in the contract. Your client has been advised in the noted letters from Ms. Sheley that the billings were not in accordance with the contract requirements. As a result they do not qualify as proper invoices. For non -construction related services, the operative time frame for payment under the Prompt Payment Act is as follows below: 218.73 Timely payment for nonconstruction services.—The time at which payment is due for a purchase other than construction services by a local governmental entity must be calculated from: (1) The date on which a proper invoice is received by the chief disbursement officer of the local -governmental entity after approval by the governing body, if required. (emphasis added) Based on the fact that the disputed invoices were not and are not "proper invoices" under the Prompt Payment Act or the contract, the time at which payment is due has not yet begun. If the requisite detail: A. required by the contract as outlined in the prior meeting and; B. outlined by Ms. Sheley's letter and in various communications/notes to and with Collier County employees, has been provided to Collier County's Project Manager for the contract, you and your client are invited to provide copies of such detail to the Clerk's Office. No such documents have been provided by the Project Manager, Jack Wert, even after the Clerk's Office made repeated requests. Personnel of the Clerk's Office are also available to review detailed supporting documentation at your client's office. In a good faith effort to resolve this disputed issue, the Clerk is willing to engage in face-to-face dispute resolution by negotiations in the Clerk's large conference room with your client, moderated by a retired Florida circuit court judge. If such a good faith negotiation session is acceptable to you, please advise of available dates. Cc: D. Brock; C. Kinzel E