PARAB Minutes 03/22/1995 (05/23/95 Misc) .•v- ru .J:rFN . .
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PARKS AND RECREATION ADVISORY BOARD �//L'�-...9�I►
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Item# q ( ) MINUTES /,'�'�'
March 22, 1995 Matthews >
CopiessTo: __ _ Immokalee Community Park
4 /� ,,329 n 1 North First Street Immokalee, Florida
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P 3A.ENT, 1q.,7 Joseph' Zaks, Chairman
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a4 Kimbet. Kushman
o ���`�\�Timott Blackford RECEIVED +,`;
N V A., asse, Jr.
;Gil ller }
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.( Sty. n Klee APR 2 1 1995
9291.14cc&a e Pray '
, ; ABSENT:ii
Board of County Commissioners '�1
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'4.'"7; ALSO PRESENT: Steve Brinkman, Parks and Recreation Director _
Murdo Smith, Parks and Recreation Operations Manager ;}Ji
Gary Franco, Parks Superintendent
Jim Thomas, Athletics Supervisor •.$
Jacquie Minnis, Secretary x.;
Frank Blanchard, Marco Island 14
Robert Langford, Boca Raton
Richard Gibbon, Naples Manor
Rich Henderlong, President of Naples Youth Soccer League
* /y��{y♦ I. CALL TO ORDER: The meeting was called to order at 2.15 p.m. # .4
' ' II. PLEDGE OF ALLEGIANCE TO THE FLAG
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III. INVOCATION: by Max Hasse
IV. APPROVAL OF MINUTES: February 22, 1995 meeting. ;°
Motion by Max A. Hasse, seconded by Kimberly Kushman. Passed
6/0.
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V. NEW BUSINESS/PRESENTATIONS ,
4 a. Tigertail Beach - Frank Blanchard noted r, _ ` *`'`
X that there has ,�.�, w , �-: -,
been a changed in regards to the Critical Wildlife Area at s
Tigertail. On April 4th, 1995, County Manager, W. Neil �iete`� '
Dorrill and Commissioner John Norris will visit with Mss i
�, Virginia Wetherell Secretary
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of the Department of
Environmental Protection, trying once more to get a
ky,¢ Management Plan adopted by both the State and the County.
This would bring more local control to the factors ' ``
concerning the beach (beach cleaning etc.) . Mr. Blanchard
would like to have the Management Plan agreed to by the :
State before the Florida Game Fresh Water Fish Commission
appear before the. Governor and Cabinet to get a validation'
to enlarge the Critical Wildlife Area. � � $','``
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Max Hasse raised the point that the beach is being eroded
rapidly and Tigertail Beach is disappearing. Mr. Blanchard
stated that Tigertail was land locked not too many months
ago and there is a lagoon in front of Tigertail Beach.
The park is being eroded rather steadily. The letter
claims that they are going to retrench the roped off area.
b. Tot Lot For East Naples Manor - Richard Gibbons
The East Naples Civic Association would like to build a tot
lot in the Naples Manor area and donate the facility to the
Parks and Recreation Department. Mr. Gibbons has talked to
the residents in the area and everyone seemed to agree with
the idea of having a tot lot in the area.
Mr. Brinkman stated that the staff did go and visit the
site and one of the problems is that the lot propose is
very small. There is no additional land next to the lot.
The lot is less than quarter of an acre in size. If the
Parks and Recreation Department is going to develop a
neighborhood park for the Naples Manor area, the department
needs a minimum of 1 acre. The offer is being held off
until the Parks Department contacts Peal Property to
identify 2 or 3 more available lot and get appraisals and
include this project in next years budget. If the property
is donated to the County. The Parks Department will have •
to maintain the property. No grass will be in the tot lot
only mulch.
Chairman Joe Zaks inquired about the budget for the
project. Mr. Gibbons stated that Donna Fiala will
contribute about $10,000 dollars from the Community
Foundation. Mr. Gibbons will solicit for the remainder.
Mr. Brinkman will contact Real Property to look into some
property around the area and will contact Mr. Gibbons with
a decision in 30 days.
c. Robert Langford - Boca Raton
The Greater Boca Raton Beach Tax District was created by a
special act of the Florida Legislature in 1974 for the
purpose of acquiring, developing and operating beach front
and other park properties. In 1976, the District, pursuant
to voter referendum, entered into an agreement with the
City of Boca Raton to repay the City for the Beach Bonds
used to acquire a 67 acre tract of land. The District is
obligated to continue those payments, which will terminate
in 1998. In the early 80's the District acquired more
property for the purpose of baseball fields, football
fields, soccer fields, basketball courts, and a tennis
center for all the residents of the County, In 1988, the
district acquired a 132 acre tract of land located in the
middle of town, very similar to the Vineyards Park
location.
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Through a cooperative agreement with the Florida Atlantic
University of Boca Raton and the Palm Beach County School
Board, the District is developing a series of athletic � .p ^'
fields at the University. The fields will be utilized by
both the University and the local community. The School
Boards properties is used as community park and
recreational fields.
Mr. Tim Blackford inquired whether the Palm Beach County
had impact fees term. Basically, Collier County has impact
fee which Parks an Recreation receive a portion of and
property tax.
Mr. Langford stated that the City has an impact fee charge.
If a developer wants to build 100 dwellings the city would
review the plans and give a rating and certain points for
community swimming pools and play grounds otc,
The Greater Boca Raton Beach Tax District is an independent
special taxing district within Palm Beach County. Mr.
Langford discussed the fact that one of the reasons their
system seemed to work is because they restrain themselves
from spending money or anything other than on beaches and
parks.
d. Survey by Alice Fraser & Chuck Molhke
A draft copy of Community Opinion Survey was distributed.
Mr. Chuck Molhke, Alice Fraser and the Parks and Recreation
staff proposed and designed questions to solicit the
community views about matters of their knowledge relating .
to services and the facilities. The first three pages of
the survey is an outline form which includes representative
topics. The topics were chosen by Mr. Brinkman and staff.
Mr. Molhke stated that it is verydifficult to ask
question
by telephone. This places a burden on the interviewer to •`}x*
discipline themselves to ask only questions which are on
the questionnaire and not to add anything else. Questions
on the survey are short and to the point.
Ms. Kimberly Kushman inquired what percentage of responses
is expected back?
Mr. Brinkman stated that at least 300 responses and that is
divided equally among each of the different commission rok :
districts.
Mr. Molhke stated that approximately 1500 of the survey,
will be mailed in order to get the 300 responses.
Mr. Molhke is requesting that PARAB review the draft copy ;i.,7;1,.:
of the Community Opinion Survey and add questions or make a
suggestions to the draft survey. �' `y f
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Mr. Gil Mueller questioned Mr. Molhke whether he was ,
familiar with the extensive surveyf° .,
that has been going on
Marco Island?
Mr. Molhke responded that he was familiar with the survey
because Alice Fraser and himself had been involved in
authorizing the questions.
e. Youth Sports/Adult Sports - Rich Henderlong - made a
presentation on the league and that they are opposed to any
maintenance reduction being considered by the board.
Jim Thomas presented a potential solution for the Youth
Sports/Adults Sports by the acquisition of some property to
develop a sports complex. A handout was distributed
showing the plan and the site. Barron Collier School is
the site shown. The plan shows 8 soccer fields, 4 softball
fields, 2 baseball fields, and 3 sports pavilions. If
there were leagues or tournaments, the Parks Department
would have 500 parking spaces available and also additional
fields available by the school.
This project is not in the 5 year plan yet but will be
looked into in the next 5 years.
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VI. Request for Discussion/Updates
a. Lake Avalon - Chairman Joe Zaks inquired whether the Lake
Avalon contract agreement was completed. The agreement is
still being finished and negotiated between the groups. A
copy will be forwarded to PARAB as soon as Parks and
Recreation receives a copy of the agreement. BCC decided
to use $500,000 dollars of Regional Impact Fees towards the
purchase of Lake Avalon. A citizen donated $500,000 which
raised the available figure to $1,000,000 dollars. M
b. Pelican Bay Community Park - Steve Brinkman stated that the
tennis signs are in the process of being changed as well as
some additional signs that have to do with tennis.
c. Agenda's Speakers Presentation Summary - Chairman Joe Zaks
raised the issue that a summary of speaker's presentation
was not sent to PARAS. The secretary should request that
anyone on the agenda for New Business should submit a
summary of their presentation with the subject and their
purpose. A ten (10) minute time limit will be designated
to each speaker on the agenda.
d. Package Layout - Max Hasse complimented t:he staff for doing
a great job with the layout of the package which was sent
to PARAB.
e. PARAB meeting Schedule - April 26th, meeting time has been
corrected to read as 2:00 p.m. at Immokalee Community Park.
The van will be available for anyone who would like a ride ='
to Immokalee Community Park for the meeting. - ;
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f. Tennis Center - Tim Blackford requested
q ed the revenues and
expenses for the Marco Racquet Center for last year and a
year to date report.
Mr. Blackford would like to see a study of the revenues
versus the expenses at the Marco Racquet Center. This will
aid PARAB determinating a decision for the Pelican Bay
Community Park.
VI. Report Updates
Priority Budget - is the initial budget request, which is a
program budget that was sent to the County Commission,
Program Packages - the first 7 pages are basically current
level of services for Parks and Recreation. There is a
base level that indicates if Parks and Recreation were to
shut down completely. The level would provide a minimal
services just administrating all the different Parks and
Recreational areas and facilities. There would not be any
parks open and this would only protect the assets.
Staff Rank #2 - adding package 2 to an additional 1.1
million for 23 full-time employees. Staff Rank #3 is adding
1.1 million for 23 recreational personnel. Staff Rank #4
is adding 16 personnel employees are part-time. Basically
what each of these packages do is build up the services
that Gary Franco or Murdo Smith would be able to do at
these centers and Parks leading up to 100% of service
level. Packages 6 & 7 takes Parks and Recreation to 100%
of the service level.
The packages have been looked at the County Manager and
have been reviewed initially by the Board of County
Commissioners.
Staff Rank #{8 - deals with adding an additional full-time
Secretary to the department. Each of these packages has a
description and gives detailed information. The Parks
Department budget and revenues have doubled over the last 5
years and the office staff has stayed the same in that time
frame.
Staff Rank #I9 - is requesting an Athletic Sports Supervisor
which would be in Murdo Smith's area and under Jim Thomas.
The Athletic Sports Supervisor would coordinate all the new
sports activities, work with leagues, and the schools as
far as using the gymnasium, also coordinating the use of
the new gym at Golden Gate Community Center. This portion
would bring in $10,000 dollars in revenue and the
commissioners are requesting that the Parks Department
generate enough fees to cover the entire cost which is
approximately $22,000 dollars.
Staff Rank #10 - would upgrade the Community Center <.,
staff at the Community Parks,
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This would increase the staff at four Community Centers by
adding a Program Leader II. 16J
This would double the amount of programs at the Community
Centers and also generate $10,000 at each Community Center
or about half the cost of that position.
Mr. Brinkman stated that the budget will be revised and
some of the packages will be omitted.
Staff Rank #11 Equipment Pool/ Equipment Repair -
additional equipment would be shared by all districts. The
equipment pool allows the department: to have enough
wquipment to maintain the facilities while equipments are
been repaired.
If the County Attorney authorizes the Parks Department to
take money from impact fees, this would enable the
department to speed up workload. The maintenance
department has a number of pieces of equipment that are
down and in need to of repaired. The time in the shop can
run up to 10, 20 or 30 days down time waiting period for
each piece of equipment. 2000 lost work hours haves been
lost because of disfunctional mowing equipment.
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Why is it necessary to mow the grass daily?
Mr. Brinkman state that the crew do not mow everyday in the
same area. Bermuda grass requires mowing 3 times a week
during the growing season.
Staff Rank #12 & 913 - Specialty programs were not looked
at neither was Marketing enhancement because they are not
considered for funding.
Max Hasse questioned, what is Marketing Enhancement?
Marketing Enhancement is improving the public awareness of
our County Recreational Facilities.
Staff Rank x/14 Phone In Registration - is a computer
software program which will allow patrons to register for
programs and pay by credit card number at after hours or on
a Saturday when parks are closed.
Staff Rank ##15 Pine Ridge/East Naples Middle Schools Park •
Maintenance - the package would provide lighting for both
sites if funding is approved for this project. These
athletic fields will be used by both the School Department
and County residents. Fields are already in and all the
Department has to do is put the lighting in. The lighting
is actually already in place, however the Parks Department = '
has to pay for the electric, water and chemicals. The
Parks Department would be responsible for the maintenance
of the school field facilities. #'
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16 ,1Staff Rank ##16 Park Ranger - to have an additional Park
Ranger available to patrol the community parks for all
athletic events at night. With an additional Ranger, parks
could be patrolled during athletic events being held in the
evening at all community parks.
Immokalee - was left in the budget because it was part of a
separate budget. The Park Ranger was left in for
consideration.
The Parks Department was asked to find about $600,000 from
the baseline budget of 6.1 million and cut out. A
suggestion was to cut Rank #6 which equals to $689,000
dollars. Once the BCC found out that the package included
the summer camp food program, it was decided not to cut it
out. The Department was asked to come back with a
reduction package.
Beach and Water handout was distributed and reviewed by
PARAB. There are 3 different options. Option //3 is
strongly been looked at.
Beach and Revenue cost Analysis - this option would collect ;4
funds at Tigertail and Barefoot Beach Preserve. Master
meters will be provided at all sites. It has not been
determined what price per car will be charged. This was
based on 1992 car counts. Master meters will be installed
at the Cocohatchee River Park and Bayview.
The package have been sent to Tom 011iff, W. Neil Dorrill,
and Board of County Commissioners for acceptance.
PARAB will be notified of all budget meetings in the near
future.
Summer Camp Program - new sites have been added. Chairman
Joe Zaks suggested that the fees for the program be
increased.
Summer Camp Food Program - Jim Thomas explained to PARAB
that the lunch program is free. The State Department �.
reimburses the Parks Department for Van Rentals, time
spent, employees hired to deliver food at various sites,
and the cost to prepare the food.
Collier County Parks and Recreation Department - PARAB will
review hand out and discuss at next meeting. .'
Regarding Bruce Pray's Resignation - Bruce Pray stated that
he did not resigned, he took a leave of absence because of
emergency reason. A letter of resignation was never
received from Bruce Pray.
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Mr. Brinkman stated that since Bruce Pray did not make any
contact regarding his status with PARAB, the Department
assumed that he resigned and a letter was forwarded to Sue
Filson regarding the Immokalee position.
Chairman Joe Zaks suggested that Bruce Pray stay on the
board until the position is filled. Bruce Pray's
attendance was also in question.
Mr. Pray responded that there were several meetings that
were special meetings other than the regular scheduled
meeting which did not require his attendance.
Max Hasse made a motion that Bruce Pray submit a letter to
PARAB to remain on the board. Seconded by Gil Mueller.
Passed 6/0.
Impact Fee Study - will be discussed at next meeting.
Growth Management - will be discussed at next meeting.
Bid for Lighting - OCPM is reviewing a bid for the lighting
of the football field at the Golden Gate Community Park.
The bids range from $66,000 dollars to $75,000 dollars.
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Petition - a petition was submitted by the Marco Island
residents regarding a baseball diamond. Will be reviewed
at next meeting.
Privitization - in addition to the 10% cut in the budget
the parks is working on privitization plans for the pool in
Immokalee and Golden Gate.
VII. Adjournment l
Meeting adjourned at 5:30 p.m. Motion by Max Hasse to
adjourn. Seconded by Tim Blackford.
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