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03/14/2016 Minutes Fr MINUTES OF MEETING CEDAR HAMMOCK COMMUNITY DEVELOPMENT DISTRICT The regular meeting of the Board of Supervisors of the Cedar Hammock Community Development District was held on Monday, March 14, 2016 at 3:00 PM at Cedar Hammock Clubhouse, 8660 Cedar Hammock Boulevard, Naples,Florida. Present and constituting a quorum were: Thomas Cook Chairman Gary McClellan Vice Chairman Larry Minamycr Assistant Secretary Norman Day Assistant Secretary Quentin Greeley Assistant Secretary Also present were: Justin Faircloth Severn Trent Services Ben Bledsaw Banks Engineering Tom Read General Manager Todd Legan Cedar Hammock Golf Club Residents The following is a summary of the discussions and actions taken at the March 14, 2016 Cedar Hammock Board of Supervisors meeting. FIRST ORDER OF BUSINESS Roll Call Mr. Cook called the meeting to order and Mr. Faircloth called the roll. SECOND ORDER OF BUSINESS Organizational Matters A. Oath of Office Mr. Faircloth being a Notary Public of the State of Florida administered the oath of office to Mr. Greeley; a copy of signed oath is attached hereto and made a part of the public record. FOURTH ORDER OF BUSINESS Audience Comments Residents addressed their concerns with the aeration project. o Concerns were raised about decibel levels. o Mr. Legan will contact other clubs in the area to see if others run compressors between lakes as proposed for Lake 13. March 14, 2016 Cedar Hammock CDD o Discussion followed on the pump size for the project with Mr. Legan suggesting once the equipment comes in he can meet with the Kelleys to allow them to hear the compressor running to see how loud it will be behind their home. • Mr. Cook noted the electric being ran between the homes is to service the electric panel. o Discussion followed on screening the electric panel and the placement of the aerators. • Discussion followed on the installation of the electrical lines with Mr. Legan noting they will pull up the sod before the trenching and will replace it when the electrician is finished. THIRD ORDER OF BUSINESS Approval of the Minutes February 8, 2016 Regular Meeting • Edits were made and will be incorporated in the minutes. On MOTION by Mr. McClellan seconded by Mr. Minamyer with all in favor, the minutes of the February 8, 2016 meeting were approved as amended. FIFTH ORDER OF BUSINESS Old Business A. Update on Bulkhead Repairs • Mr. Faircloth reported the water has begun to recede. Once it is low enough the Club will mark the areas needed for repairs and then Artistic Structures will complete the repairs. B. Update on Recharge Well Project • Mr. Faircloth reported: o Met with Cardno and the electrician to layout the plan. o Touched base with FP&L regarding the transformers and they said the necessary equipment is there for the connection. o The plan is to start with Well 4, then moving to Well 6. o Mr. Susdorf to provide one week notice prior to the project starting. o Silt fence with straw will be placed to protect lakes and gutters. o They are waiting on surveying to be completed by Banks Engineering. o An easement for Well 4 has not been found. The easement is needed for the well and discharge. 2 March 14, 2016 Cedar Hammock CDD • Mr. Faircloth reported the Golf Club has ordered the materials for the pumps and has requested reimbursement but an invoice will need to be submitted for payment to be issued. • Mr. Faircloth reviewed a revised proposal from the electrician noting the price increased $600. o Discharge lines-contact the Club to see if they are interested in installing. o The consensus of the Board is to have either the electrician or the Club install depending on who provides the lowest estimate. • Discussion followed on the electrical meter with the consensus being to install in the island at the end of Cedar Hammock Court. C. Aerator Project Update • Previously addressed. SIXTH ORDER OF BUSINESS New Business A. Lake Analysis Report • Mr. Faircloth reported he has a preliminary report from CES noting they should have the rest of the report to him later in the week. It will be emailed to the Board when received. o Based on the core samplings CES does not believe it is an internal problem meaning it is an external force being mostly phosphorus and nitrogen. The first step to minimize this would be to limit fertilization by the golf course, step two would be to encourage the lake maintenance company to use phosphorus inhibitors and the third step would be to add aeration especially on Lake 8. o CES is suggesting three diffusers for Lake 8 no more than 150 feet apart. o Discussion followed on shoreline plantings. B. Road Maintenance Issues • Mr. Faircloth distributed an update for the road maintenance issues. • Road ownership was discussed with it being noted the CDD owns the roads and the parking areas are owned by the HOAs. o The parking areas can be done at the same time as roadwork with the HOA reimbursing the CDD. 3 March 14, 2016 Cedar Hammock CDD • Rose Paving provided estimates for various roads. The estimates do not include any crack filling or concrete gutter repairs. • Discussion followed on roadway cracking and use of Gripflex. • Mr. Cook requested the Capital Expenditure Plan be included on the agenda package each month. • It was requested that Rose Paving attend the next meeting to provide an in depth presentation and a proposal for Sawgrass Way and Cedar Hammock Circle. SEVENTH ORDER OF BUSINESS Manager's Report A. Review of Proposed Budget for FY 2017 • There was no further discussion regarding the budget. • Mr. Minamyer asked if they should have Rose Paving look at the parking areas to provide a cost for including. o Mr. Faircloth responded he said he can give us separate proposals for those areas. o Mr. Faircloth noted he will need someone to help figure out which HOA is where and it was noted Banks Engineering has a map showing the boundaries. B. Financial Report for January 31,2016 On MOTION by Mr. McClellan seconded by Mr. Minamyer, with all in favor,the January financials were accepted. • Discussion followed on the District accounts. o Mr. Greeley requested information regarding the requirements for a bank to receive CDD deposits. EIGHTH ORDER OF BUSINESS Attorney's Report There being none,the next item followed. NINTH ORDER OF BUSINESS Engineer's Report There being none,the next item followed. TENTH ORDER OF BUSINESS Communication to Master Board There being none,the next item followed. 4 March 14, 2016 Cedar Hammock CDD ELEVENTH ORDER OF BUSINESS Supervisor Requests • Discussion continued on the lakes -algae,littorals. • Extensive discussion followed on communication and the Sunshine Law. TWELFTH ORDER OF BUSINESS Adjournment There being no further business, On MOTION by Mr. Minamyer seconded by Mr. Day, with all in favor, the meeting was adjourned �--3 Cal Teague Tom Cook Secretary Chairman 5