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Radio Road Beautification MSTU Agenda 05/09/2016 Radio Road Beautification M.S.T.U. Advisory Committee 441. 3299 East Tamiami Trail Suite 103 Naples Florida 34112 * 4 MAY 9,2016 3:00 PM AGENDA I. CALL To ORDER II. ATTENDANCE Dale Lewis, Chairman (3/3/20) Helen Carella (3/3/18) John Weber (3/3/17) Maria Schoenfelder (3/3/17) Vacant (3/3/20) III. APPROVAL OF AGENDA IV. APPROVAL OF MINUTES: April 11, 2016 V. PROJECT MANAGER REPORT HARRY SELLS A. BUDGET REPORT B. STATUS OF IRRIGATION SYSTEM C. LANDSCAPE ARCHITECT'S REPORT D. WELL PUMP REPAIR VI. LANDSCAPE MAINTENANCE REPORT-ROBERT KINDELAN Commercial Land Maintenance VII. OLD BUSINESS VIII. NEW BUSINESS IX. PUBLIC COMMENTS/COMMITTEE MEMBER COMMENTS X. ADJOURNMENT NEXT MEETING: JUNE 13,2016—3:00 PM Berkshire Lakes Master Association Clubhouse 495 Belville Boulevard, Naples, FL 34105 Radio Road Beautification M.S.T.U. Advisory Committee 3299 East Tamiami Trail Suite 103 Naples Florida 34112 April 11, 2016 I. Call to Order Chairman Lewis called the meeting to order at 3:00 PM. A quorum was established; four voting members were present. II. Attendance Advisory Committee Dale Lewis - Chairman Helen Carella, John Weber, Maria Schoenfelder, (Vacancy) County Harry Sells—Project Manager; Dan Schumacher—Project Manager Others Robert Kindelan—CLM; Wendy Warren—JuriSolutions — Transcriptionist III. Approval of Agenda Mr. Weber moved to approve the Agenda moved to approve the Agenda subject to the following change: Addition: Item V. Project Managers Report Al. Introduction of Dan Schumacher Second by Ms. Carella. Carried unanimously 4- 0. IV. Approval of Minutes—February 8, 2016 Mr. Weber moved to approve the minutes of the February 8, 2016 meeting as presented. Second by Ms. Carella. Carried unanimously 4- 0. V. Project Manager Report—Harry Sells Al. Mr. Sells introduced Dan Schumacher to the Committee reporting he will be working with him and assume responsibility as a Project Manager for some of the MSTU's at a future date. Mr. Schumacher shared information about his background with the Committee noting he has been a resident of Naples since the early 90's and is an engineer by trade. A. Budget Report Mr. Sells presented the "Radio Road MSTU Fund 158, April 11, 2016"for information purposes and provided an overview of the budget noting: • Property taxes collected to date total $289,679 with a remaining fund balance of$20,921. • Of the $158,700 FY16 Operating Expense budget, $63,318 is committed and$79,063 in invoices has been paid leaving $16,319 available for expenditures. 1 • Estimated carry forward (line 33 Improvements General) is $772,300. • Estimated cash of$854,773 includes $63,318 of committed funds. • FY16-17 budget proposes a millage rate reduction from .3 to .1. The new millage rate will generate approximately$100,000 in income. • FY17 operating expenses are projected to be consistent with FY16 and reserves are sufficient to protect against unanticipated expenditures. • The new budget effective October 1, 2016, has been submitted to the Board of County Commissioners and a decision should be rendered in four to six weeks. Mr. Sells noted it is the policy of the BCC to establish a neutral revenue budget. • September 2016 budget review will include year-end FY15-16 analysis and projections for FY16-17. B. Status of Irrigation System Mr. Sells provided an update on the irrigation system as follows: • The final HydroPoint controller has been installed by Commercial Land Maintenance (CLM). • A software issue prevented adequate watering of sod and has been corrected to water new sod daily. • The irrigation system on Radio Road is not functioning in multiple locations. • The County is responsible for the irrigation system on arterial roadways and the contact for the MSTU is Travis Gossard, CPM Director of Road&Bridge Maintenance. • Staff will relay the MSTU's concerns on irrigation to Mr. Gossard, report any findings to the Committee and request he attend a future meeting to discuss operation of the system. C. Commercial Hedge Code Enforcement Update Mr. Sells reported Commercial Land Maintenance, completed the planting and irrigation installations for REG8 Berkshire Commons, LLC in accordance with the MSTU Agreement within budget. The MSTU is responsible to ensure the work was completed in accordance with the specifications for a period of six months from the date the irrigation repairs are complete. D. Devonshire and Santa Barbara Median re-configuration Mr. Sells reported: • The County will be eliminating the westbound turn lane from Devonshire Boulevard in to the Berkshire Commons shopping center at some point in the future and constructing dual eastbound left turn lanes from Devonshire Boulevard onto Santa Barbara Boulevard. • The water line which feeds the irrigation system runs from the North to the South side of Devonshire Boulevard underneath the median. • Three valves connected to the line have to be removed and the pipe tied down. This expense would be incurred by the MSTU. He presented conceptual drawings for the Committee's review and proposed two options for median beautification as follows: • Option 1 —an eleven foot turn lane with a three foot median with pavers. • Option 2—two ten foot lanes with a five foot eight inch landscaped median. 2 The Committee discussed the options and confirmed a wider turn lane with median pavers is preferable. Chairman Lewis moved for the County to install pavers (duplicating color of existing pad pavers) in lieu of landscaping and irrigation in the median. Second by Mr. Weber. Carried unanimously 4—0. The existing Flag Pole is the property of Berkshire Lakes Master Association. The Committee discussed the relocation of the pole in the median or moving it to another median location. Ms. Schoenfelder will note the Homeowners Association to contact Mr. Sells to review options and indicate their location preference. E. Landscape Architect's Report Mr. Sells distributed Scott Windham Studios, Inc. monthly maintenance reports for Radio Road and Devonshire Boulevard dated March 1 and April 6, 2016 to the Committee highlighting: Devonshire Blvd. • Medians #3 and#6—Remove Lantana and replace with Duranta Gold Mound(east tip #3 and south tip, Radio Road#6). • EAST ROW—Replace forty foot dead patch of Asian Jasmine west of shopping center entry drive. • Check irrigation coverage for newly placed St. Augustine sod. • Mulch medians. • Trim Montgomery seed pods. Mr. Sells requested a proposal from Commercial Land Maintenance for replacement of the Lantana with Duranta Gold Mound for Medians #3 and#6. Radio Road Mr. Windham reported in April, he notified Staff the irrigation system in the medians appeared to be malfunctioning and needed to be corrected immediately. On receipt of the report,Mr. Sells immediately forwarded the report to David Morgan, Maintenance Manager, Road and Bridge Maintenance Division, requesting action and noted the system is now functioning. VI. Landscape Maintenance Report—Robert Kindelan Commercial Land Maintenance Mr. Kindelan, CLM, reported on maintenance as follows: • The new HydroPoint irrigation system is up and running, • The irrigation controller on the shopping center side of Residential side of Devonshire Boulevard is inoperable and affecting multiple zones on the system. He will have a resolution to the situation on April 12, 2016 and report his findings to Mr. Sells. • The irrigation valve at the entrance to Belleville Boulevard is not functioning and CLM will verify water is present at the valve. • Seasonal fertilization is scheduled for the week of April 18, 2016. 3 • The Gold Mound is wilting indicating debris in irrigation line or clogged heads and item will be remedied. • Weeds in the Asian Jasmine are being treated with herbicide • The three or four distressed plans in the Commercial side hedge will be replaced. Mr. Kindelan will provide Staff a count of Asian Jasmine damaged by auto traffic during the January storm and a quote for replacement. Mr. Kindelan reported CLM will not be responsible for Landscape maintenance for Radio Road effective April 12, 2016 as the County has awarded the contract to another provider. VII. Old Business None VIII. New Business A. Commercial Land Maintenance Contract Renewal—5/27/2016 The Committee discussed the landscape contract with Florida Land Maintenance, dba Commercial Land Maintenance, and agreed to renew the contract. Chairman Lewis moved to approve renewal of Florida Land Maintenance's contract, dba as Commercial Land Maintenance,for one year(5/27/16 to 5/27/17). Second by Mr. Weber. Carried unanimously 4—0. X. Public Comment/Committee Member Comment Marlene Sherman expressed concern on the irrigation issue on the County maintained arterial roadways and suggested the Committee contact Penny Taylor,Naples City Council representative for their district, to discuss solutions. There being no further business to come before the Committee, the meeting was adjourned by the Chair at 4:10 P.M. NEXT MEETING: MAY 9,2016—3:00 PM Berkshire Lakes Master Association Clubhouse 495 Belville Boulevard, Naples, FL 34105 RADIO ROAD MSTU ADVISORY COMMITTEE Dale Lewis, Chairman The Minutes were approved by the Committee on , 2016 as presented , or as amended 4 RADIO ROAD MSTU FUND 158 5-9-2016 Vendor Item POO Budget Commitments Expenditures Total 1 CUR AD VALOREM TAX $ (310,600.00) $ (289,678.74) $ (20,921.26) 2 OVERNIGHT INTEREST $ (123.15) $ 123.15 3 DEL AD VALOREM $ - $ - $ - $ - 4 FIFTH THIRD 0/N INTEREST $ - $ - $ - $ - 5 INVESTMENT INTEREST $ (2,000.00) $ - $ (3,344.92) $ 1,344.92 6 INTEREST TAX COLL $ - $ - $ (8.80) $ 8.80 7 REVENUE STRUCTURE $ (312,600.00) $ - $ (293,155.61) $ (19,444.39) 8 TRANSFERS FROM PROP APP $ - $ - $ - $ - 9 TRANSFERS FROM TAX COLL $ - $ - $ - 10 CARRY FORWARD GEN $ (877,100.00) $ - $ - $ (677,100.00) 11 NEG 5%EST REV $ 15,700.00 $ - $ - $ 15,700.00 12 TRANSFERS&CONTRIB $ (661,400.00) $ - $ - $ (661,400.00) 13 TOTAL REVENUE $ (974,000.00) $ • $ (293,155.61) $ (680,844.39) 14 ENG FEES OTHER Windham Studios Annual UA Services 4500163477 $ 10,000.00 $ 10,490.00 $ - $ (490.00) 15 INDIRECT COST REIMBURS Colter County Direct Pay $ 2,000.00 $ - $ 2,000.00 $ - Florida Land Maintenance Incidentals 4500162828 $ 1,440.00 $ 17,960.00 Florida Land Maintenance devonshire storm damage 4500165989 $ - $ 1,050.00 Florida Land Maintenance Replace damaged Lantana 4500163318 $ - $ 1,050.00 Florida Land Maintenance Install manual isolation valves 4500163319 $ 240.00 $ 2,100.00 16 LANDSCAPE INCIDENTALS $ 25,000.00 $ 1,680.00 $ 22,160.00 $ 1,160.00 Florida Land Maintenance Grounds Maintenance 4500162828 $ 37,103.00 $ 28,075.00 Florida Land Maintenance Replace Asian Jasmine 4500163322 $ - $ 25,274,50 Naples Eleddc Service All Radio mix chamber 4500164366 $ 125.00 Fla.Irrigation Supply Hydropoint Irrigation System 4500163768 $ 6,444.45 17 OTHER CONTRACTUAL S 100,000.00 $ 37,103.00 S 59,918.95 $ 2,978.05 18 POST FREIGHT Post Office ACH $ 1.02 $ (1.02) 19 ELECTRICITY FP&L Electricity 4700002744 $ 1,000.00 $ 430.07 $ 1,389.93 $ (820.00) 20 RENT EQUIPMENT JM TODD Copier/Printer Lease(shared) 4500163346 $ 300.00 $ - $ 133.06 $ 166.94 21 INSURANCE GENERAL Collier County Insurance Direct Pay $ 500.00 $ 125.00 $ 375.00 $ - FIS Irrigation Pads 4500164396 $ 735.33 5 764.67 Graybar Electric Inigation Parts Visa $ 162.98 Home Depot irrigation Parts Visa $ 24.70 Outside Suppliers Irrigation parts Visa $ 171.99 FIS Irrigation pads Visa $ 143.33 FIS(Old PO) Irrigation Parts 4500153765 $ (66.07) 22 SPRINKLER SYSTEM MAINT $ 5,000.00 $ 735.33 $ 1,201.60 $ 3,063.07 23 MULCH Forestry Resources Mulch TBD $ 7,000.00 $ - $ - $ 7,000.00 24 CLERKS RECORDING CLERK Landscape Agreement/Berkshi ACH $ 53.50 $ (53.50) 25 LEGAL ADVERTISING $ 300.00 $ - $ - $ 300.00 26 OTHER MISCELLANEOUS Jurislaff,Inc. Transcriptionist Services 4500162873 $ 2,000.00 $ 599.87 $ 1,000.13 $ 400.00 27 OFFICE SUPPLIES Staples Advantage Office Supplies 4500162385 $ 200.00 $ 155.20 $ 44.80 $ 0.00 28 COPYING CHARGES JM TODD Monthly CPC 4500163436 $ 300.00 $ 148.45 5 151.55 $ - 29 FERT HERB CHEM Florikan Fertilizer 4500164503 $ 5,000.00 $ 1,721.25 $ 573.75 $ 2,705.00 30 MINOR OPERATING SH I International Microsoft Desktop Pro 4500163738 $ 189.63 $ (189.63) 31 OTHER OPERATING SUPPLIES $ 100.00 $ - $ 100.00 32 OPERATING EXPENSE $ 158,700.00 $ 53,188.17 $ 89,192.92 $ 16,318.91 33 IMPROVEMENTS GENERAL $ 772,300.00 $ - $ - $ 772,300.00 34 CAPITAL OUTLAY $ 772,300.00 $ - $ - $ 772,300.00 35 REIMBURSEMENT FOR STAFF SUPPORT $ 32,300.00 $ - $ 32,300.00 $ - 36 Budget Trans from Appraiser $ 2,900.00 $ - $ 1,923.93 $ 976.07 37 Budget Trans from Tax Collector $ 7,800.00 $ - $ 5,939.23 $ 1,860.77 38 TRANSFERS $ 43,000.00 $ - $ 40,163.16 $ 2,836.84 39 RESERVES FOR CONTINGENCIES $ - $ - S - $ 40 RESERVES $ • $ - $ - $ - 41 TOTAL BUDGET $ 974,000.00 $ 53,188,17 $ 129,356.08 $ 791,455.75 1,214,337,046 FY 10 Final Taxable Value 1,039,288,028 FY 11 Final Taxable value 984,103,688 FY 12 Final Taxable Value Total Available Balance $ 791,455.75 955,918,992 FY 13 Final Taxable Value Plus Commhed And Not Spent $ 53,188.17 967,155,849 FY 14 Final Taxable Value I Estimated Cash $ 844,643.92 996,994,678 FY 15 Final Taxable Value Estimated Cash Lees 1,066,970,672 FY 16 July Taxable Value Uncollected Ad Valorem Taxes $ 823,722.66 7.02% Adj.15 to 16 FY 16 FY 15 Mager 0.2911 0.3096 Maumum Cap-.5000 Extension 310,595 308,670 Property Tax Limitation Impact FY 16 Gross Taxable Value 1,066,970,672 Minus:New Const.Annex. 6,605,964 Plus:Amendment 41 TV Component 0 Adj.Taxable Value 1,060,364,708 15 Levy 308,670 Rolled Back Rate(less Amend.One) 0.2911 91%of Rolled Back Rate 0.2649 MAINTENANCE REPORT To: Radio Road MSTU Advisory Committee CC Harry Sells, Pamela Lulich Collier County ATM Robert Kindelan, Commercial Land Maintenance From: Scott Windham Date: May 5, 2016 RE: Radio Road and Devonshire Monthly Maintenance Report MSTU Committee and Staff: The following is a report of the general conditions and recommendations for the maintenance of the Radio Road MSTU areas on Radio Road and Devonshire Blvd. DEVONSHIRE: In general the medians and ROW areas look healthy and well maintained with the following observations, action items: • Median 1 — Nut Sedge infestation in the Asian Jasmine. • Medians 2, 3,4 —Trim out dead tips from Juniper. • Median 3 — Remove Lantana and replace with Duranta (east tip) • Median 6 — Remove Lantana and replace with Duranta (south tip, Radio Rd) • EAST ROW—There is a 40 ft bare patch of Asian Jasmine just west of the shopping center entry drive that needs to be replaced. Additionally, fill in the few bare patches with new Asian Jasmine as needed. Some minor areas of nut sedge need to be treated/weeded. • West ROW—Top sheer the Asian Jasmine. • GENERAL—The medians need to be mulched. • GENERAL—Trim Montgomery seed pods. RADIO ROAD: IN GENERAL, THE MEDIANS LOOK SUBSTANTIALLY BETTER THAN LAST MONTH AS I UNDERSTAND THE IRRIGATION SYSTEM WAS BACK ON LINE SHORTLY AFTER MY APRIL REPORT. HOWEVER SEVERAL OF THE PLANTS DIED AS A RESULT OF THE DRY PERIOD. The medians have recovered somewhat with the following observations, action items: • GENERAL: Remove Montgomery and Foxtail Palm seed pods. • GENERAL: Sabal Palms are ready to be trimmed. • GENERAL: Trim Muhly Grass. Windham Studio,Inc.,Landscape Architecture,LC 26000365 P.O.Box 1239,Bonita Springs,Florida 34133 Phone: (239) 390-1936 Fax: (239) 390-1937 Email: scott@windhamstudio.com www.windhamstudio.com 1 • GENERAL: Numerous Juniper in most all medians have died as a result of no irrigation and will need to be removed and replaced /filled in. However, long term we recommend phasing out the Juniper and replacing it with Gold Mound Duranta. • GENERAL: Remove Seed pods from Foxtails and Montgomeries. • Median 1: Remove one random Silhouette and replace with one Ms. Alice to match bed. Remove and replace 16-20 Little Red Euphorbias. • Medians 3, 6,10: Numerous Ilex Shillings have died as a result of no irrigation and will need to be removed and replaced /filled in. • Median 5, 6, 18, 19, 21, 29: Dianella are weak and missing several. (Fill in with 3 gallon plants). • Median 10, 12—5 Big Rose are crushed and need to be removed / replaced. • Median 11: (East end) The Ms. Alice and Silhouettes remain the weakest of the medians and need to trimmed back and fertilized to push foliage. • Medians 13 and 14 — Replace four (4) Foxtails which have been yellow and struggling with stunted buds. (2 in median 14 and 2 in median 13) Continue to treat with sulfur to improve PH to allow to take up nutrients. What counter measures have been completed and do they recommend to save the palms? This must be pursued aggressively. • Median 14: Silhouettes are chlorotic and woody/ defoliated. • Median 13 —5-6 Big Rose are crushed and need to be removed / replaced (south side). • Median 18: 10' x 10' bare patch where utility repair may have occurred (fill in Dianella). Remove Montgomery Palm seed pods. • Median 19: Foxtails chlorotic. • Median 27: A few of the Royals have significant unsightly sooty mold on the trunks and clinging dead fronds and need to be treated and cleaned. • Medians 28, 29 at Devonshire: Dianella plant groupings are very weak and need to be cleaned up and filled in with new plants. The Silhouettes are woody and chlorotic. They have looked bad for several months. Xanadu leggy. • Median 30 —The Montgomery Palms are still Chlorotic and yellowing. Trim seed pods and remove dead fronds. The following replacements were noted and should be put in the rotation if and when directed and authorized by Pam Lulich: • In general, keep working towards replacement of all Dinnis with Dianella moving forward as they decline. We also recommend Duranta Gold Mound as an alternative since the Dianella has not performed well. Windham Studio,Inc.,Landscape Architecture,LC 26000365 P.O.Box 1239,Bonita Springs,Florida 34133 Phone: (239) 390-1936 Fax: (239) 390-1937 Email: scott@windhamstudio.com www.windhamstudio.com 2 fiap1os e11etric Motor Works, Inc 2088 J & C Blvd., Naples, FL 34109 (239) 591-1313 Vendor#111253 PROPOSAL 161904 04/19/16 Public Transit &Neighborhood Enhancement Department 3299 East Tamiami Trail, Suite 103 Naples, FL. 34112 Attn: Harry Sells RE: Radio Rd. and Devonshire Pump Replacement Naples Electric Motor Works will furnish labor and materials to replace the submersible pump and motor at Radio Rd and Devonshire. #11-5733 Irrigation Parts,Pumps,&Related Items • (8)7.5HP,230V,3PH $2,558.75 • (15)6TS-7.5-115 Model B82761 $2,174.96 Total $4,733.71 Thank You Naples Electric Motor Works,Inc. Ray Leonard