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03/18/2016 Minutes R 'a T \\ D Q1____% MINUTES OF MEETING ey._— PORT OF THE ISLANDS COMMUNITY IMPROVEMENT DISTRICT The regular meeting of the Board of Supervisors of the Port of the Islands Community Improvement District was held Friday, March 18, 2016 at 10:00 a.m. at the Orchid Cove Clubhouse; 25005 Peacock Lane;Naples, Florida. Present and constituting a quorum were: J.Anthony Davis Chairman Norine Dillon Vice Chairperson Theodore Bissell Assistant Secretary Dale Lambert Assistant Secretary Also present were: Calvin Teague District Manager Daniel Cox District Counsel Scan Hauser Severn Trent Services Operations Steve Spillers Severn Trent Services Operations Shawn Walker Severn Trent Services Operations Jean Kungle POI Realty John DiGiulio Resident Michele Holloway Resident Kathryn Kehlmeier Resident Janice Lufkin Resident Sam Marchand Resident Angie Peach Resident Ron Peach Resident Randy Resch Resident G. Rychak Resident L.Rychak Resident Audrey Sanders Resident The following is a summary of the discussions and the actions taken at the March 18, 2016 Port of the Islands Community Improvement District's Board of Supervisors Meeting. Tuesday,3/22/16 March 18, 2016 Port of the Islands CID FIRST ORDER OF BUSINESS Call to Order and Roll Call Mr. Davis called the meeting to order; Mr. Teague called the roll. SECOND ORDER OF BUSINESS Approval of the Minutes of the February 19,2016 Meeting Mr. Davis stated each Board member received a copy of the Minutes of the February 19, 2016 Meeting and requested any additions,corrections or deletions. There not being any, On MOTION by Mr. Bissell seconded by Mrs. Dillon with all in favor,the Minutes of the February 19,2016 Meeting were approved. THIRD ORDER OF BUSINESS Public Comment on Agenda Items Hearing no comments from the public,the next order of business followed. FOURTH ORDER OF BUSINESS Old Business A. Review of Landscape Maintenance Performance Mr. Soto was unable to perform the monthly walk-through. • Mr. Bissell commented there is a major Fire Ant problem along the sidewalk on Cays Drive. Mr. Davis will try to get someone from Soto to resolve this issue. • Mr.Davis commented the new flower pot has not been installed,and he would like this done by next week. • "I'he water issue at the intersection has not been resolved. Mr.Bissell suggested the run-off can go into a manmade pond at the canal. A concrete drain was installed, which is causing additional problems. • A water truck stopped by the fire hydrant and an employee from the highway construction company filled it up with water and left. They should have asked permission. They already have an appropriate place for this. The Orchid Cove HOA will pursue the issue with the Sheriff,as this may be considered a felony. • The stumps were removed. FIFTH ORDER OF BUSINESS New Business There being none, the next order of business followed. 2 Tuesday,3/22/16 March 18,2016 Port of the Islands CID SIXTH ORDER OF BUSINESS District Manager's Report A. Acceptance of Financial Statements and Check Register as of February 29,2016 • The CID has enough money to support the utility system until September or October, at which time new revenues will come in. The General Fund is still healthy. Funds may be transferred from the General Fund for the District's use. • Mrs. Dillon commented that it appears there is a decrease in revenues in the Water/Sewer Statement of Revenues. Mr. Bissell MOVED to accept the Financial Statements and Check Register as of February 29, 2016; and Mrs. Dillon seconded the motion. J • Mr. Lambert noticed four charges for Mr. Cox for the same amount,one under the General Fund and the other under the Water/Sewer Fund. Mr.Teague commented that the bill is always divided between the two funds. One was a refund for legal services from January 6,2016 through January 18,2016. Mr.Cox will investigate, as he does not recall receiving this refund. There being no further discussion, On VOICE vote with all in favor,the prior motion was approved. B. Discussion of General Election i. Qualifying Information • Scats 1, 3 and 5 are up for election. • Mr.Teague gave an overview of the qualifications. ii. Consideration of Resolution 2016-01 Confirming the District's Use of the Collier County Supervisor of Elections to Continue Conducting the District's Election of Supervisors in Conjunction with the General Election • This Resolution requests that the Supervisor of Elections conduct the District's election,as done in the past. There being no comments or questions from the Board, 3 Tuesday,3/22/16 March 18, 2016 Port of the Islands CID On MOTION by Mr. Bissell seconded by Mrs. Dillon with all in favor, Resolution 2016-01 Confirming the District's Use of the Collier County Supervisor of Elections to Continue Conducting the District's Election of Supervisors in Conjunction with the General Election,was adopted. C. Acceptance of the Audit for Fiscal Year 2015 • There were no negative findings. • Losses for the uncollected assessments are reflected in this Audit. • The General Fund balance was considered healthy. • The Auditor does not comment on ways for the District to fair better financially. They only identify deficiencies and weaknesses. There being no further discussion, On MOTION by Mrs. Dillon seconded by Mr. Bissell with all in favor,the Audit by Berger, Toombs, Elam, Gaines&Frank for the Fiscal Year ended September 30, 2015 was accepted, and the Chairman was authorized to execute the AFR for said Audit. D. Discussion of Severn Trent Contractual Performance Issues The District Attorney sent a letter to Mr.Michael Miller;a copy of which is attached hereto and made part of the public record. • Mr. Miller is leaving Severn Trent, and being replaced by Mr. Efrain Rodriguez. • Mr. Sean Hauser is replacing Mr.Robert Edge as Field Manager. • Only the Board can terminate a contract. • Mr. Hauser and Mr. Rodriguez should receive a copy of the letter. • Mr. Hauser and Mr. Shawn Walker are in the process of obtaining their mosquito spraying licenses. This will be done at Severn Trent's expense. Mr. Hauser will try to get this taken care of by next week. • All valves should be in operable condition. • Special Services is investigating having the appropriate meter installed at Stella Maris South. Mr. Walker will look at the meter after this meeting. 4 Tuesday,3/22/16 March 18, 2016 Port of the Islands CID • The backflow valve took a long time to arrive,and was the wrong one. Mr. Walker explained the original company was bought out. They do not have the particular type of valve on the shelf and it had to be purchased through a different vendor. • The tree on the first lift station on Cays Drive still needs to be removed. • The high service pump was repaired. • All Board members should contact Mr. Hauser, who will contact Mr. Walker for any problems. • Mr. Teague,Mr. Lambert and Mr. Hauser will meet with Mr. Rodriguez on behalf of the CID. E. Discussion of Fiscal Year 2017 Budget Mr. Teague distributed a budget schedule; a copy of which is attached hereto and made part of the public record. • Mr. Lambert asked staff to recreate a budget with a worst case scenario by the deadline. Mr.Teague requested that this type of budget be recreated and presented at the May meeting; at which time Mr. Cox can let the Board know whether or not things are going to change between May and June. If this happens, the meetings can be rescheduled. • Mr.Teague gave a brief overview of the budget. • The Fiscal Year 2017 Budget should be adjusted for the 3%increase this year and 2%going into 2017. SEVENTH ORDER OF BUSINESS Field Manager's Report A. Discussion of Field Manager's Report Mr. Hauser presented the February 2016 Field Manager's Report for the Board's information; a copy of which is attached hereto and made part of the public record. • There was an issue a couple of months ago in which bees were in the water meter box. Severn Trent staff will take care of this problem. EIGHTH ORDER OF BUSINESS Attorney's Report A. Update on Hotel Bankruptcy Lawsuit/Redevelopment of Site Mr. Cox presented the letter which was sent to POI Realty; a copy of which is attached hereto and made part of the public record. 5 Tuesday,3/22/16 March 18,2016 Port of the Islands CID • The complaint cannot be filed until April. This will have to be published in the newspaper twice,one week apart. Mr. Cox provided a detailed explanation. • Mr. Benson is meeting with the Fire Chief to discuss fire inspections and codes. Pressure issues should also be resolved. NINTH ORDER OF BUSINESS Engineer's Report A. Engineering Update of Five-Year Report There being no engineer present,this item was not addressed. TENTH ORDER OF BUSINESS Supervisors' Requests • Mrs. Dillon discussed her letters to the Collier County Board regarding Everglades City. She believes the County should not be paying Everglades City to repair their water plant,out of residents' tax money. ELEVENTH ORDER OF BUSINESS Public Comment Period • Ms. Marchand asked about the properties involved in the foreclosure, which are POI Realty and the dormitory. • A resident,Ray, asked about county requirements for foreclosure,which Mr. Cox responded to. • Ray asked Operations staff questions regarding their response time. TWELFTH ORDER OF BUSINESS Adjournment There being no further business, On MOTION by Mrs. Dillon seconded by Mr. Bissell with all in favor,the meeting was adjourned at approximately !!:43 a.m. • .. ICO' ' �^�• Calvin Teague J.Ant A n •avis Secretary 6 Friday,3/25/16