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03/21/2016 Minutes D � ( ori - ZCI to MINUTES OF MEETING By HERITAGE GREENS COMMUNITY DEVELOPMENT DISTRICT The regular meeting of the Board of Supervisors of the Heritage Greens Community Development District was held on Monday, March 21, 2016 at 6:00 p.m. at the Heritage Greens Community Center,2215 Heritage Greens Drive,Naples,Florida. Present and constituting a quorum were: George Coombs Chairman Jim Marshall Vice Chairman Marsha Coghlan Assistant Secretary Henry Michaelson Assistant Secretary John Jordan Assistant Secretary Also present were: Calvin Teague District Manager The following is a summary of the minutes and actions taken at the March 21, 2016 Heritage Greens CDD Board of Supervisors meeting. It was noted that there was a much larger resident attendance for this meeting than typically attends. FIRST ORDER OF BUSINESS Roll Call Mr. Coombs called the meeting to order and called the roll. SECOND ORDER OF BUSINESS Approval of the Minutes A. February 22,2016 Regular Board Meeting There being no comments, On MOTION by Ms. Coghlan seconded by Mr. Michaelson with all in favor the minutes of the February 22, 2016 meeting were approved. THIRD ORDER OF BUSINESS Audience Comments There not being any,the next item followed. FOURTH ORDER OF BUSINESS Old Business There not being any,the next item followed. FIFTH ORDER OF BUSINESS New Business A. School Access Update 1 March 21,2016 Heritage Greens C.D.D. o Mr. Teague reported Mr. Faircloth spoke with Deputy Mike Sutton, School Resource Officer, for the high school and elementary school. He is assigned to the elementary school two days per week and felt he could not be pulled away to come to Heritage Greens. o Mr. Faircloth spoke to Corporal Pepin about increased patrol activity. They indicated anything more than occasional would have to be$43/hour with a minimum of 4 hours per visit. o Mr. Faircloth spoke with Mr. Dan Hall from the County Road and Bridge Maintenance Dept. The County and the Sheriff's Office look at this as not a school drop off zone. They are not going to do anything. o Several audience members made comments and a long discussion ensued. o There will be no help from the County or the school. The Sheriff's Department will come, but will not write a ticket, unless there is signage and striped, which would cost a couple of thousand dollars. o The Board tabled this item. B. Storm Water System Repairs o Mr.Teague noted repairs are scheduled to take place on April 25th. C. Swale/Gutter Pan Maintenance o Mr. Teague noted Mr. Coombs prepared a short message to the residents, which was posted on the website. o The locations where grass was growing in the swales was given to PJM, who were requested to have the grass removed on January 22, 2016. Ms. Coghlan reported PJM felt they could not do that under the current contract. Staff will request a proposal from PJM. o An email was sent to the General Manager of the golf course requesting they clean out debris underneath the plates across the gutter pans at the cart path locations. SIXTH ORDER OF BUSINESS Manager's Report A. Fiscal Year 2017 Budget Discussions o Mr. Teague reviewed the key dates for adopting the Fiscal Year 2017 budget noting you have to adopt a tentative budget with the maximum assessment levy prior to June 15t. 2 March 21,2016 Heritage Greens C.D.D. Assessments cannot be increased after that date. It can be decreased, but not increased. Prior to September 15th you have to send the adopted budget to the County. o The public hearing date to adopt the budget is August 15,2016. B. Discussion on Election Process o Mr. Teague reviewed the qualifying to run for office information. Seats 1 and 2 are up for election in November 2016. C. Consideration of Resolution 2016-01 confirming the District's Use of the Collier County Supervisor of Elections to Continue Conducting the District's Election of Supervisors in Conjunction with the General Election There being no questions or comments, On MOTION by Mr.Coombs seconded by Mr. Jordan with all in favor Resolution 2016-01 confirming the District's use of the Collier County Supervisor of Elections to continue conducting the District's Elections of Supervisors in conjunction with the General Election,was adopted. D. Financial Statements o The financials were briefly reviewed. On MOTION by Mr. Coombs seconded by Mr.Jordan with all in favor the financial statements for the period ending February 29,2016 were accepted. E. Follow-Up Items o The bathroom at the guardhouse has been stripped and waxed. o The batteries and the ladder for the guardhouse Mr.Marshall needed have been delivered. o The response to Master Association email sent to the Board about picking up debris was posted on the website. o Kent Security was sent a notice after the last meeting stating there should be no residents hanging around, talking and taking time away from their duties. Kent Security responded they would talk to that guard and that they put him on notice. o On advice from District Attorney, the Sheriff's Department was notified of this issue so that it is on record. SEVENTH ORDER OF BUSINESS Attorney's Report There being no report,the next item followed. 3 March 21,2016 Heritage Greens C.D.D. EIGHTH ORDER OF BUSINESS Engineer's Report There being no report,the next item followed. NINTH ORDER OF BUSINESS Supervisors' Requests and/or Comments o Mr. Michaelson commented on the resident who called him in the middle of the night to complain about the guard issue which occurred that night. o Mr. Marshall noted there was a problem with the exit gate and the lights which were corrected by replacing a sensor. He will be ordering more clickers soon because he only has seven currently. TENTH ORDER OF BUSINESS Audience Comments o An audience member was very concerned with the guard situation and felt they were not doing their job properly. He felt the guards and Kent Security should be replaced. He commented on slippery sidewalks. o Another audience member commented on the slippery condition of the sidewalks which need to be cleaned. She was very concerned about the safety hazard. o Several audience members were very vocal and upset about the sidewalk issue. o An audience member asked if the Board feels libel regarding the sidewalks. o Comments were made on flooding conditions over catch basins not being cleaned. o An audience member asked whether the minutes will reflect what is being said. o An audience member commented there is too much talk of"us and they" at this meeting. He commented on school zone on Immokalee Road and school zone issues for children safety. He spoke about Kent Security noting he returns home from his work at the hospital at 3:00 a.m.and there are times when there is nobody present at the guardhouse. o A newcomer to the community asked about a permanent guest list. o An audience member commented on traffic control on Immokalee Road. He offered support on this issue. New developments are being built on Immokalee Road which will cause more traffic issues. Mr. Coombs noted he is going to a meeting regarding this and will report back. This resident also commented on cleaning the swales and gutters. o An audience member commented on sidewalk cleaning and the liability exposure of the CDD by not cleaning them. o An audience member volunteered to help;cleaning sidewalks or in any other way. 4 March 21,2016 Heritage Greens C.D.D. ELEVENTH ORDER OF BUSINESS Adjournment There being no further business, On MOTION by Mr. Marshall seconded by Ms. Coghlan with all in favor the meeting adjourned at 7:34 p.m. f ►__La Calvin TeWF Getrrge C',ombs Secretary Chairman 5