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Backup Documents 04/26/2016 Item #16E 5 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP 16E 5 TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later than Monday preceding the Board meeting. **NEW** ROUTING SLIP Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office. Route to Addressee(s) (List in routing order) Office Initials Date 1. 2. 3. County Attorney Office County Attorney OfficeC4/14/Z 4. BCC Office Board of County 1C>'F Commissioners - / 4A-Z-(,,<<‘.0 5. Minutes and Records Clerk of Court's Office (41,2A9`I,, 3't* PRIMARY CONTACT INFORMATION Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees above,may need to contact staff for additional or missing information. Name of Primary Staff Pat Pochopin Phone Number 8721 Contact/ Department Administrative Sery ces Agenda Date Item was April 26,2016 Agenda Item Number Approved by the BCC 16E5 Type of Document Amendment 11 Number of Original X I Attached Ex A Application Documents Attached Ex B Program PO number or account number if document is A��L___ to be recorded INSTRUCTIONS & CHECKLIST Initial the Yes column or mark"N/A" in the Not Applicable column, whichever is Yes N/A (Not appropriate. (Initial) Applicable) 1. Does the document require the chairman's original signature? , w.k 9 8 VIA PP 2. Does the document need to be sent to another agency for additional signatures? If yes, N/A provide the Contact Information (Name;Agency;Address; Phone)on an attached sheet. 3. Original document has been signed/initialed for legal sufficiency. (All documents to be signed by the Chairman,with the exception of most letters,must be reviewed and signed by the Office of the County Attorney. 4. All handwritten strike-through and revisions have been initialed by the County Attorney's NA Office and all other parties except the BCC Chairman and the Clerk to the Board 5. The Chairman's signature line date has been entered as the date of BCC approval of the pp document or the final negotiated contract date whichever is applicable. 6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's "I, signature and initials are required. 7. In most cases(some contracts are an exception),the original document and this routing slip pp should be provided to the County Attorney Office at the time the item is input into SIRE. Some documents are time sensitive and require forwarding to Tallahassee within a certain time frame or the BCC's actions are nullified. e aware of your deadlines! _ 8. The document was approved by the BCC on 26,2016_(enter date)and all pp changes made during the meeting have been incorporated in the attached docume ,m, _, The County Attorney's Office has reviewed the changes, if applicable. I. Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12 q! —‘)\ 16E 5 AMENDMENT NO. 11 TO AGREEMENT BETWEEN COLLIER COUNTY AND DISTRICT SCHOOL BOARD OF COLLIER COUNTY FOR DRIVER EDUCATION GRANT This AMENDMENT NO. 11, entered into this a LD day of a 2J .2016 to that Agreement dated July 21, 2005 between Collier County, a political subdivision of the State of Florida, located at 3299 Tamiami Trail E.,Naples, Florida 34112, ("COUNTY") and the District School Board of Collier County, located at 5775 Osceola Trail, Naples, Florida 34109, ("SCHOOL BOARD)." WHEREAS, the Agreement specifies that it can be extended for consecutive years with reference to each new project as identified in the Application Form for the respective fiscal year, with program changes reflected in the respective Amendment to the Agreement; and WHEREAS, renewal of the Agreement must be approved by the Board of County Commissioners and the School Board; and WHEREAS, the SCHOOL BOARD has responded as the sole applicant to the 2016 Driver Education Grant Program Request for Proposals that were sent to the District School Board and all non-public high schools listed in the Driver Education Grant Program; and WHEREAS, the SCHOOL BOARD agreed in Amendment No. 10 to this agreement to fully spend $ 26,451.05 remaining from the 2014 Driver Education Grant Program during the 2015 Grant Program year and has done so and provided a report outlining the use of these funds; and WHEREAS, the SCHOOL BOARD continues to expend funds from the 2015 Driver Education Grant Program that has an end date of June 30, 2016, and the SCHOOL BOARD has not yet submitted its final report for this fiscal year, but has submitted the required "interim project synopsis" which synopsis is determined to be sufficient by COLLIER COUNTY; and 1 16E 5 WHEREAS, this Amendment Number 11 is consistent with the requirements of the Agreement, Ordinances 2003-39 and 2007-39 and the requirements of the Driver Education Grant Program. NOW,THEREFORE, the Parties agree as follows: I. AVAILABILITY OF FUNDING Total funding available in the Driver Education Trust Fund,as of February 1,2016, was $ 129,700.00. Additional surcharges continue to be collected and will be available for the 2017 Driver Education Grant Program cycle. II. USE OF FUNDS The SCHOOL BOARD has requested $129,700.00 of the available funding and agrees that: (1) the SCHOOL BOARD will use the $ 129,700.00 solely for eligible direct education expenses, which includes purchase of goods and services including driver education course materials, vehicles to be used exclusively for driver education programs, driver simulators, and salaries of driver education instructors; (2) the SCHOOL BOARD will not use the Funds for administrative expenses; and (3) the SCHOOL BOARD will not use the Funds to supplant already existing funds; (4) the SCHOOL BOARD will ensure that a minimum of 30 percent (30%) of a student's time in the program is spent doing behind-the-wheel training; and(5)the SCHOOL BOARD will comply with all additional Ordinance terms and requirements concerning the use of funds. III. PROJECT The SCHOOL BOARD agrees that it will only implement the project as represented in its Application Form (Application), attached as Exhibit A, and as permitted by the Driver Education Grant Program, attached as Exhibit B. The project will provide additional driver education teachers, para professionals, supplies, equipment, fuel/maintenance to fund the summer school program. 2 16E IV. CARRYFORWARD FUNDING The SCHOOL BOARD fiscal year, budget year for grants and summer school schedule will result in carry forward for each year of this program as currently implemented. There will be a carry forward from 2015/2016 of$ 26,451.05. Although the Grant Program guidelines imply that monies disbursed, but not spent at the end of the respective project's time frame, are to be returned to the Trust Fund for disbursement the next following project year, the applicant is the same applicant as in the past, as was determined by Amendment No 01, COLLIER COUNTY deems it to be inefficient to return the unexpended 2015/2016 funds, and those funds should be carried forward into the 2016/2017 project. The final 2015/2016 report that will be presented to the County following the end of the 2015/2016 project time period will indicate the exact monetary amount of 2015/2016 funds carried forward into the 2016/2017 project. Use of the unexpended 2015/2016 funding shall be included in the SCHOOL BOARD'S Final 2015/2016 Report that will be presented to the Board of County Commissioners following the end of that project time period. V. PROJECT TIME FRAME The SCHOOL BOARD has represented in its Application that the project will begin on July 1, 2016 and will end no later than June 30, 2017. VI. ORIGINAL AGREEMENT IS NOT AMENDED EXCEPT AS EXPRESSLY SPECIFIED IN THIS AMENDMENT NUMBER ELEVEN. All other aspects of the Agreement remain unchanged except to the extent expressly amended by this Amendment Number 11. 3 16E 5 DISTRICT SCHOOL BOARD OF COLLIER DISTRICT SCHOOL BOARD OF COLLIER COUNTY, FLORIDA COUNTY, FLORIDA A IC By:'4. 16MAJA 64\t/ JQI'ATHAN FISHBANE, Attorney KAMELA PATTO , Superintendent i ATTEST: BOARD OF COUNTY COMMISSIONERS DWIGHT E. BROCK;`CLERK OF COLLIER COUNTY, FLORIDA lac,& • ....• •i D• a Fiala, Chairman ''�•st as to-GMa�rma��- •u�' '� signature only. Approval for form and legality: I Jennifer Belped t /y\C_49 Assistant County •ttorney C> ` a' -7 4IP Application Form-Collier County Driver Education Grant Program 1 6 E 5 EXHIBIT D� COLLIER COUNTY DRIVER EDUCATION GRANT PROGRA _____E___ Application Form Deadline March 31 GENERAL INFORMATION FOR SCHOOL YEAR 2016-2017 Applicant Name: District School Board of Collier County Address: 5775 Osceola Trail Naples, FL 34109 Phone Number: 239.377.3370 Contact Person: Tracy Bowen Contact Phone Number, including extension (if different from above): cell 239-207-4545 Email Address: bowentr@collierschools.com Type of High School (check one): x Public High School Non-Public High School BACKGROUND INFORMATION 1. List participating high school(s), address,phone number and campus contact information(if different than above). Barron Collier High School-5600 Cougar Drive-239.377.1200-Principal/Jose Hernandez Golden Gate High School-2925 Titan Way-239.377.1600-Principal/Tobin Walcott Gulf Coast High School-7878 Shark Way-239.377.1400-Principal/Joe Mikulski Immokalee High School—701 Immokalee Drive-239.377.1800-Principal/Ken Fairbanks Lely High School-1 Lely High School Blvd.-239.377.2000-Principal/Ryan Nemeth Naples High School—1100 Golden Eagle Circle-239.377.2200-Principal/Kevin Saba Palmetto Ridge High School, 2925 Titan Way-239.377.2400-Principal/Jon Bremseth 2. Brief project description. (Provide more detailed description on following pages). District School Board of Collier County uses the Slosberg Grant Funding for: • Summer School Driver Education Program available to public, home and private school students in Collier County. • Paraprofessionals and Guest Teachers to assist for students to receive the required minimum of 30%of behind the wheel training with the Driver Education instructor. • Equipment, maintenance and fuel for the vehicles for the year-round Driver Education Program. • Maintenance and replacement of aging simulators and vehicles used to support the 30%behind the wheel requirement. 3. Approximate number of students eligible for driver education. 10,000 4. Approximate percentage of time each student receives behind-the-wheel training. At least 30%minimum (By statute, each student must receive a minimum of 30%of behind-the-wheel training.) 5.Approximate number of students to benefit from the project. 1,000 6. Anticipated project start and end dates. Start:July 1, 2016 End:June 30, 2017 7. Total funds requested. $129,700(the total available funds) 8. Total number of high school students(grades 9-12)on September 1st of previous year. 13,684 I hereby certify that all funds received will be used exclusively to fund the direct education expenses of driver education programs as defined in the Prop; . I: cription, will support a program that requires a minimum of 30% of a student's time as behind-the-wheel training an. ill n• . 4..lant normally budgeted funds for driver education. _.., ,,ii . ., . Authorized , igh.choo/District Official .a ,/1 1 Date Submit one signed original and two copies to Collier County Grants Coordinator,Administrative Services,Bldg. D., 3299 Tamiami Trail East,Suite 602,Naples, Florida 34112;Re:Driver Education Grant Program Page 1 of 3 Application Form-Collier County Driver Education Grant Program 16E 5 CURRENT DRIVER EDUCATION PROGRAM DESCRIPTION Describe the existing driver education program. If none exists, indicate such and explain why. The Driver Education Program exists in all Collier County Public High Schools with the exception of Everglades City School and Lorenzo Walker Technical High School. At each school,a certified Driver Education teacher is responsible for the instruction of the class. The teacher,during the school year,will have a paraprofessional or guest teacher assigned to monitor driver simulation and completion of teacher/instructor assigned work. This enables the teacher to take small groups of students in our driver education vehicles to help meet the required 30%behind-the-wheel training. Golden Gate High School will receive 6 new simulation set ups by Aug 30th, 2016. Palmetto Ridge High will be receiving 3 new simulators in the school year as well to supplement their computer-based simulation machines. The other high schools have theater-based simulation. The program consists of the following components: Road Experience, Range Simulation Practice and Classroom Instruction. The goal of the program is to safely prepare novice drivers to achieve the National Driver Education Standards. Our teachers serve as third party testers for the State Department of Motor Vehicles (SDMV). Driver Education teachers can issue written and road test waivers to their students upon demonstration of documented competencies established by the DMV.The project includes providing a free summer school driver education program for public, private and home schooled school students, legally residing in Collier County, as per the Slosberg legislation. In addition, the funds will be used for new equipment/vehicles, paraprofessionals,teacher training, supplies and fuel, maintenance and repairs for vehicles used in the regular school year and summer school programs. PREVIOUS PROGRAM YEAR SYNOPSIS If funding was received in the prior year, describe how the funding was used and any deviations from the original project as submitted in the application, including any budget deviations. The funding was used for seven summer school Driver Education teachers,paraprofessionals,equipment, maintenance and fuel for vehicles,maintenance contracts and repairs for simulators and supplies for the program.The salary expenses for the Summer Driver Education Program, salary and benefits for school year paraprofessionals, vehicle equipment,fuel, repairs and maintenance were all projected on the program budget. There are two separate maintenance contracts for the classroom training simulators. We negotiated new contracts for simulator maintenance extending it past the grant year. Vehicle purchase was put on hold and focus on developing new more modern and updated simulation systems for students. Replacement of simulators at GGH are fully underway,6 to be completed by the beginning of SY16-17. Our district has requested our grant requisitions be completed by April 15th. Summer school includes a full day parent and student small group sessions featuring presentations from MADD, Drug Free Collier, AT&T, Collier County Sheriff's Office, Lee Memorial Trauma Center, and local and national speakers to enhance parent involvement and understanding of current trends related to teenage drivers. No significant deviations from project budget for last year,funds were being saved for replacement of simulators and vehicle. PROPOSED PROGRAM/PROJECT Describe the proposed program or project. Ensure all project components are identified in the budget and budget narrative on the following page. SY16-17 Driver Education project includes one summer school session for Driver Education at 1 location.There will be 7 instructors and 2 para-professionals total. Funding will be used to pay these teachers at their hourly teaching rate. Average rate will be $43 per hour of instruction, an average of 32 hours each. Funding will also be used to purchase new supplies,equipment,fuel and maintenance on the vehicles. Majority of our vehicles have passed their 10 years of use we are expected more repairs and expenses. Funding is needed to continue the existing school-based Driver Education program to provide paraprofessionals or guest teachers in each classroom to allow the Driver Education teacher to guide behind-the-wheel vehicle experience for small groups of students 3-4 days per week. Annual teacher salaries and benefits are paid through District funds. The proposed budget for SY2016-17 will include replacing 3-6 simulators at Palmetto Ridge HS.The goal is to allocate at least$13,500 each year to replace outdated simulator equipment. Overall replacing 6 simulators at each school and 2 behind the wheel vehicles within 5-7 years. With the near$45,000 reduction in available funds for this upcoming year, carry-over funds from this fiscal year are necessary to balance out needed funding. Adjustments in summer school participation may need to take place based on necessary expenditures during school year. Submit one signed original and two copies to Collier County Grants Coordinator,Administrative Services, Bldg.D., 3299 Tamiami Trail East,Suite 602,Naples, Florida 34112;Re:Driver Education Grant Program Page 2 of 3 Application Form-Collier County Driver Education Grant Program 16E PROGRAM/PROJECT BUDGET List all budget items and their associated cost, including, but not limited to:personnel (salary,fringe), contract services, materials and supplies, equipment, etc. Note:All funds must be used exclusively to fund direct expenses of driver education programs. Direct driver education expenses are defined as those that directly improve the level of skill, responsibility and capability of students to become better drivers. Eligible direct education expenses include the purchase of goods and services, including, but not limited to, driver education course materials, vehicles exclusively used for driver education programs, driver simulators, and salaries of driver education instructors. Administrative expenses to support the underlying driver education program and other items solely to support the instructor or classroom are not eligible for grant funding. Budget Item Associated Cost Paraprofessional/Guest Teacher Support Expenses-Salary and Benefits(I/A) $102,000 Maintenance Contracts/Repairs for Simulator $10,000 New Simulators—1 school per year(3-6 new p/yr.) $14,500 Oil Changes $500 Fuel $3,000 Repair Parts/Maintenance/Replacements $6,700 Summer School $17,000 Contingency Fund—Unforeseen Expenses/Accident/Benefits Inc.,etc. $1,000 **Funds Not Used are being requested to roll over year to year to be used to $26,451.05 needed carry over from 169975 pay for a new vehicle and simulator replacement, over the next 5-7 years. to operate programs (Allocating$15,000 is difficult but$3,000 each year can be done) TOTAL AVAILABLE FOR SY 2016-2017 $129,700+$26,451.05 carry over BUDGET NARRATIVE The budget narrative should justib; the direct costs associated with the program/project as identified in the budget listed above, including the necessity, reasonableness, and eligibility of all costs proposed in the above budget. Each item listed above in the Program/Project Budget should be listed below with calculations and justification provided. Seven Driver Education Teachers for Summer Program Driver Education is recognized as critical component in the safety of our young drivers. However,students in advanced classes,remediation due to State assessment scores,specialized programs,and/or students enrolled in private/home school may not have the opportunity to include Driver Education in their schedule due to the rigor of their course work. The revised summer program gives students the opportunity to receive Driver Education as motor vehicle crashes are the number one killer of adolescents 16-19. This program will offer approximately 180 students the needed skills to be safer drivers,and provide parents with communication and skills to support their children with current driving laws and driving trends. Paraprofessionals or Guest Teachers at each High School Paraprofessionals or Guest Teachers are needed during the school year to assist the teachers in providing the minimum of 30%behind-the-wheel requirement.Sharing Para-professionals and Guest Teachers at each school 3-4 days per week allows us to stay within the budget and to provide more Driver Education and behind the wheel support to more students in our district. Equipment/Fuel/Oil/Maintenance In order to provide a quality program, the district must provide the behind the wheel component of the course. This requires fuel, vehicle maintenance and equipment repairs to the Driver Education vehicles. Most of our vehicles are more than 10 years old and additional repairs are necessary. Maintenance/Repairs for Simulators There are 3 different simulator systems in the classrooms. Most simulators are over 12 years of age. Maintenance services for simulators as well as the progression to replace them with more modern technology will be paid from this funding to further support 30%BTW experiences with 3-6 simulators per school year as funding is available. New Equipment/Vehicles To comply with the new Division of Motor Vehicles third party tester contract,each school site must have an established and approved road test course. DELAP has required all testing be established through digital platforms beginning June 30th,2016. We are working to have our schools in compliance with these new software guidelines.Small funding may be required but is unavailable at this time. We request a rollover of funds of$25,000 be held in 169975 account for use with next cycle funding due to the extreme reduction and inability to maintain program without it. Juomit one signea original ana two copies to cower county vrants coorainator,Aamimstranve,ervices,rstag. v., slvv Iamiami Trail East,Suite 602,Naples, Florida 34112;Re:Driver Education Grant Program Page 3 of 3 EXHIBIT 16E5 42.1 COLLIER COUNTY DRIVER EDUCATION GRANT PROGRA GENERAL PROVISIONS Collier County has created the Collier County Drivers Education Grant Program under the authority of Section 318.125 of the Florida Statutes, entitles"The Dori Slosberg Driver Education Safety Act,"This act allows the Board of County Commissioners to enact an ordinance authorizing the Clerk of Courts to collect a five dollar ($5.00) surcharge on all moving and non-moving civil traffic infractions, except infractions related to parking of vehicles, filed in County Court to fund the direct education expenses of driver education programs in both public and non-public high schools. The Board of County Commissioners of Collier County, Florida has deemed it appropriate and in the best interest of the public health, safety and welfare to adopt Ordinance No. 2007-39 to collect this surcharge to supplement driver education funding and, as such, to create a grant program to manage and disburse the funds appropriately. Funds collected are deposited into Fund 173 Driver Education, a special trust fund established specifically for these funds. The County Manager, or designee, will request regular reports of these funds from the Clerk of Courts. By February 1 of each year, the County Manager, or designee, will mail a letter to the School District contact and to each non-public high school indicating the provisions of the grant program and indicating an approximate funding level for that year. USE OF FUNDS All funds collected will be used exclusively to fund the direct expenses of driver education programs in both public and non-public high schools in Collier County. Direct driver education expenses are defined as those that directly improve the level of skill, responsibility and capability of students to become better drivers. Eligible direct education expenses include the purchase of goods and services, including, but not limited to, driver education course materials, vehicles exclusively used for driver education programs, driver simulators, and salaries of driver education instructors. Administrative expenses to support the underlying driver education program and other items solely to support the instructor or classroom are not eligible for grant funding. Furthermore, based on the legislative intent of section 318.1215 of the Florida Statutes, Collier County may lawfully disburse funds to a new driver education program as long as the funds are used for the direct expenses of the new program and there is no supplanting of already existing funds. Each program will also be required to verify that a minimum of 30 percent (30%) of a student's time in the program is spent doing behind-the-wheel training. Funds will be apportioned based on the total number of high school students (grades 9-12) enrolled as of September 1 of the previous year. The application period will be March 1 — March 31 of the following year with funding based on collections through February 1 of each year. Each applicant will be required to report on the application the number of eligible students as of September 1 of the previous year. The apportionment of funds will be adjusted annually based on the number of students reported on each application, or in the case that no applications are submitted, by the County Manager, or designee, every three (3) years to reflect changes in number of eligible students due to growth and other changes affecting high school populations. 16E5 Example: High School #of eligible 9-12 grade Funding Funding per Students as of 9/1/03 Available High School $100,000 School Board 500 $90,909 Non-Public High Schools 50 $ 9,091 g NOTIFICATION PROCESS By February 1 of each year, the County Manager, or designee, will mail a letter to the School District contact and each non-public high school providing notification of the grant program provisions, deadline for applications and an estimated funding level for that year. The following contact information will be used and may be amended as new non-public high schools are formed or as contact information changes: District School Board of Collier County Seacrest County Day School Tracy Bowen Driver education Coordinator Erin Duffy,Head of Upper Schools 5775 Osceola Trail 7100 Davis Blvd. Naples,Florida 34109 Naples,Florida 34104 Community School of Naples Seagate Christian Schools Gene Rochette,Dean of Students Glenn Wiggins,Principal 13275 Livingston Road 1010 Whippoorwill Lane Naples,Florida 34109 Naples,Florida 34105 First Baptist Academy Saint John Neumann High School Cindy Murphy,High School Ministry Assistant Sister Patricia Roche 3000 Orange Blossom Drive 3000 53rd Street Southwest Naples,Florida 34109 Naples,Flordia 34116 Marco Island Academy Mason Classical Academy Ms Melissa Scott David Hull 2255 San Marco Road 3073 S Horseshoe Drive Marco Island,Florida 34145 Suite 104 Naples,Florida 34104 SUBMITTAL PROCESS The application cycle will be open from March 1—March 31 of each year. All applicants must submit an application for funding, using the application form provided, signed by the authorized official such as the school principal for private schools or the superintendent of schools for the District School Board of Collier County. Application will include: 1)Applicant name and contact information, 2) Names and addresses of high schools to benefit, 3) Name, phone number, email and mailing address of contact person, 4) Current program description, including total cost of current program, 5) Intended use of funds/project description, 6) Number of eligible students, 16E5 7) Expected time frame for project, 8) Budget for proposed project, and 9)Certifications (funding direct costs only, non-supplanting requirements, 30%of student's time as behind-the-wheel training). PROJECT REPORTING If an applicant received previous funding, proposals must provide a brief synopsis of the project or program funded in the previous year. Note: this synopsis is in addition to the final report that must be submitted within 90 days of completion of each project. All applications must be received on or before March 31 of each year at the following address: Administrative Services Department Head Len Golden Price 3299 Tamiami Trail East Suite 602 Naples, Florida 34112 EVALUATION PROCESS Upon receipt of each proposal, the County manager, or designee, will review the applications to ensure completeness and eligibility. The County Manager, or designee, may work with the designated contact to obtain additional information or clarification as necessary in the approval process. APPROVAL AND AWARD PROCESS Following the review of each proposal, the County Manager, or designee, will coordinate with the project contact and the County Attorney's office to prepare a contractual agreement for each project. Each contractual agreement will then require approval by the Board of County Commissioners. Each agreement will acknowledge that funds received will only be used for direct educational expenses for driver education programs, will not supplant existing funding sources and will support 30% of each student's time in behind-the-wheel training. Each agreement will also stipulate that a final report of expenditures and project outcomes be submitted within 90 days of the end of the project or termination of the grant period (whichever comes first). Agreement will also contain provisions for the County to have the right to audit the paperwork and project. DISBURSEMENT OF FUNDS Funds will be disbursed within 45 days following Board of County Commissioners approval of the contractual agreement. Example: STEP 1 STEP 2 STEP 3 STEP 4 (within 90 days of Within 45 days Project Completion) Agreement Approved Funds Disbursed Project Completed Report Submitted Monies that have not been disbursed at the end of each fiscal year will be retained for disbursement in the following fiscal year(s), as appropriate. Monies disbursed, but not spent at the end of the project's time frame shall either be retained by the grantee or be returned to the Trust Fund for disbursement in 16E S the following year. Instructions for this process will be contained within the agreement negotiated between Collier County and the grantee. PROJECT REPORTING Within 90 days following completion of the project or termination of the grant period (whichever comes first), a final report must be submitted to the County Manager, or designee, which outlines how the funds were used and includes copies of invoices and checks and any other documentation of expenditures and verities that the funds supplemented, but did not supplant existing funds and supported a program that requires a minimum of 30% of a student's time be behind-the-wheel training. Failure to provide this report would constitute breach of contract and would affect an agency's eligibility for future funding.