Agenda 03/31/2016PELICAN BAY SERVICES DIVISION
Municipal Services Taxing and Benefit Unit
NOTICE OF PUBLIC MEETING THURSDAY, MARCH 31, 2016
THE BUDGET COMMITTEE OF THE PELICAN BAY SERVICES
DIVISION WILL MEET ON THURSDAY, MARCH 31 AT 9:00 AM AT THE
COMMUNITY CENTER OF PELICAN BAY, 8960 HAMMOCK OAK
DRIVE, NAPLES, FL.
AGENDA
1. Pledge of Allegiance
2. Roll call
3. Agenda approval
4. Approval of 01/25/2016 minutes
5. Audience comments
6. Preliminary Review of FY 2017 Budget Increases:
a. Administration
i. Water Management
ii. Community Beautification
b. Field
i. Water Management
ii. Community Beautification
iii. Street Lighting
c. County
i. Personnel
ii. IT Charges
7. FY 2017 Capital
a. Maintenance Shop Improvements
b. New Vehicle
c. Street Lighting
8. County Request for Clam Bay Funding (195)
9. Adjourn
ANY PERSON WISHING TO SPEAK ON AN AGENDA ITEM WILL RECEIVE UP TO THREE (3)
MINUTES PER ITEM TO ADDRESS THE BOARD. THE BOARD WILL SOLICIT PUBLIC COMMENTS
ON SUBJECTS NOT ON THIS AGENDA AND ANY PERSON WISHING TO SPEAK WILL RECEIVE UP
TO THREE (3) MINUTES. THE BOARD ENCOURAGES YOU TO SUBMIT YOUR COMMENTS IN
WRITING IN ADVANCE OF THE MEETING. ANY PERSON WHO DECIDES TO APPEAL A DECISION
OF THIS BOARD WILL NEED A RECORD OF THE PROCEEDING PERTAINING THERETO, AND
THEREFORE MAY NEED TO ENSURE THAT A VERBATIM RECORD IS MADE, WHICH INCLUDES
THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. IF YOU ARE A
PERSON WITH A DISABILITY WHO NEEDS AN ACCOMMODATION IN ORDER TO PARTICIPATE IN
THIS MEETING YOU ARE ENTITLED TO THE PROVISION OF CERTAIN ASSISTANCE. PLEASE
CONTACT THE PELICAN BAY SERVICES DIVISION AT (239) 597 -1749 OR VISIT
PELICAN BAYSERVICESDIVISION.NET.
BUDGET COMMITTEE
PELICAN BAY SERVICES DIVISION
JANUARY 25, 2016
The Budget Committee of the Pelican Bay Services Division met on Monday, January 25, at
1:30 p.m. at the Community Center at Pelican Bay, located at 8960 Hammock Oak Drive,
Naples, Florida. In attendance were:
Budget Committee
Scott Streckenbein, Chairman
Joe Chicurel
Pelican Bay Services Division Staff
Neil Dorrill, Administrator
Marion Bolick, Operations Manager
Also Present
Gary Ventress, PBSD Board Member
Susan O'Brien
Mike Shepherd
Dave Trecker
Mary McCaughtry, Operations Analyst
Lisa Jacob, Associate Project Manager
Barbara Shea, Recording Secretary
APPROVED AGENDA (AS PRESENTED)
1. Pledge of Allegiance
2. Roll call
3. Agenda approval
4. Approval of 11/16/2015 minutes
5. Audience comments
6. Review of FY 2016 Budget
a. Operations /Maintenance
b. Capital and Clam Bay
c. Equipment Update
7. Preliminary Discussion of FY 2017 Budget
a. Overall goals
b. Capital planning
c. Equipment request
d. Committee request
e. Street lighting
8. Adj ourn
ROLL CALL
All members were present and a quorum was established
1
Budget Committee of the Pelican Bay Services Division
January 25, 2016 Minutes
AGENDA APPROVAL
Dr. Trecker motioned, Dr. Chicurel seconded to approve the agenda as presented.
The motion carried unanimously.
APPROVAL OF 11/16/15 MEETING MINUTES
Ms. O'Brien motioned, Dr. Trecker seconded to approve the 11/16/15 minutes as
presented. The motion carried unanimously.
AUDIENCE COMMENTS
None
FY 2016 BUDGET OF OPERATIONS/MAINTENANCE
Ms. McCaughtry provided a 12/31/15 YTD status of the PBSD FY16 budget and stated
that there are no current red flags to report. Ms. O'Brien noted that field personnel salaries,
entrance sign repainting, and irrigation water show higher than budgeted expenses during the
first quarter. Ms. McCaughtry responded that these expenses may be absorbed by other line
items that may be under budget for the year.
Mr. Bolick provided a quote of $32,572.75 for replacement plants which may result in a
future deficiency in the budgeted line item for landscape materials. This document was added to
the record. A majority of these plants will be purchased to solve line of sight issues. Ms.
O'Brien suggested that Mr. Bolick provide a projection of funds needed for plants and sod for
the remainder of FY16.
Mr. Bolick provided a list of electrical deficiencies prepared by his staff electrician and
priced out by the County contractor Simmonds Electrical of Naples for a total of $76,000. This
document was added to the record. These items are all safety issues. By consensus, the
committee requested staff to obtain a set of quotes from another contractor to correct all of these
issues.
FY 2016 BUDGET OF CAPITAL AND CLAM BAY
Ms. McCaughtry reported that the PBSD has received $150,000 from Collier County for
its Clam Bay contribution. Ms. O'Brien questioned the FY16 budgeted $91,000 for landscape
materials; she recalled an amount requested for $175,000 during spring 2015 budget discussions.
Ms. McCaughtry stated that additional funds for landscape materials are available in "CIP
hardscape funds."
FY 2016 BUDGET EQUIPMENT UPDATE
Mr. Bolick provided a schedule of all FY16 budgeted equipment. All equipment has
either been received or is in process (ordered and waiting on delivery).
2
Budget Committee of the Pelican Bay Services Division
January 25, 2016 Minutes
FY 2017 OVERALL BUDGET GOALS
Mr. Streckenbein suggested that goals for the FYI budget should include (1) meeting
the residents' expectations of a high level of landscape beauty, and (2) meeting all of the safety
needs of the community. Dr. Trecker agreed with Mr. Streckenbein and suggested that the
Pelican Bay community expects a high level of quality and safety. He requested that staff
provide an estimate of the percentage of the PBSD budget which is for the benefit of the
Foundation. Mr. Dorrill will target sometime in March to provide this estimate. Ms. O'Brien
suggested staff compile a list of detailed needs for the FYI budget.
FY 2017 CAPITAL PLANNING
Ms. McCaughtry provided a "capital projects planning" document. Dr. Trecker
suggested that cost of littoral plant costs should decline and that the cost of aeration should be
approximately $100,000 in FYI 7. Ms. O'Brien questioned a budget amount for traffic signs of
zero; Mr. Bolick replied that there will be traffic sign maintenance costs which have not been
projected yet for FYI 7.
FY 2017 BUDGET EQUIPMENT REQUESTS
Ms. McCaughtry provided a FYI vehicle replacement list. Mr. Dorrill reported that
staff is looking into purchasing an on -site fuel storage tank with an estimated cost of $40,000-
50,000 in FYI 7.
Ms. O'Brien reiterated the need to determine whether the PBSD will continue
landscaping Foundation property in FYI in order to be able to begin the budget process for
FYI and determine both operational expenses and capital needs.
FY 2017 BUDGET COMMITTEE REQUESTS
Dr. Trecker provided a document entitled, "Estimated added costs for maintaining 23
private lakes," prepared by staff and added to the record. It is estimated that if the PBSD would
take over the maintenance of the 23 Pelican Bay private lakes (or 33% of the total Pelican Bay
lakes), the additional costs would be $178,000 for aerators and plantings; $14,000- 35,000 for
engineering, permit modifications and legal costs; and $212,000 for recurring lake maintenance
costs. Dr. Trecker suggested that the actual incremental costs for these 23 lakes may be lower
than this estimate since these lakes represent only 16% of the total water area of all the Pelican
Bay lakes.
FY 2017 BUDGET STREET LIGHTING
Mr. Dorrill reported that our engineer is working on the Pelican Bay street lighting study
and related report. Ms. Jacob reported learning that the concrete poles are less than 15 years old
and have an estimated remaining life of 15 years.
ADJOURNMENT
Budget Committee of the Pelican Bay Services Division
January 25, 2016 Minutes
The meeting was adjourned at 3:15 p.m.
Scott Streckenbein, Chairman
Minutes approved [ ] as presented OR " as amended ON [ ] date
Revenue
Carry finrvard
Interest Income
Plan Review Fec Income
Itterfi nd Ttmnfers
Revenue Reserve
Assessment or Advalorem Tax Levy
Total Revenue
Appropriations Projections
Personnel Services
Administration:
Indirect Cost Reimbursements
Other Contractual Services
Storage Contractor
Telephone - Service Contracts
Telephone - Direct Line
Postage, Freight & Ups
Rent - Buildings
Rent - Equipment
Insurance - General
Mine. Site Ins. & Assessment Fees
Information Tech Automation Allocation
Printing or Binding - Outside Vendors
Legal Advertising
Clerks Recording Fees, Etc.
Office Supplies - General
Other Training & Educational Fxp.
Oder Operating Supplies
Emergency Maintenance & Repairs
FIeld Services:
Engineering
Plan Review Fees
Electrical Contractors
Other Contractual Services
Landscape Incidentals
Pest Control
Tree Trinuning
Temporary Labor
Benin & Swale Maintenance
Water Use Charges
Landscape ,Materials
Celluar TeleplaolesjBadios
Trash & Dumpster Fees
Water Quality Testing
Insurance - Vehicles
Insurance - General
Bldg. RepairsfMnlc,
TV Cable /Internet
Electricity
Fertilizers, Herbicides, Chem
Sprinkler System Maint
Mulch
Equipment Rental
Licenses and Pennils
Meet Repairs, Maintenance & Fuel
Road and Bike Path Repairs
Photo Processing (Aerial)
Minor Operating Supplies
Employee Unifanns
Other Operating Supplies
Light, Bulb and Ballast
Personal Safety Equipment
Paint supplies
Traffic Signs
Emergency Maintenni ce & Repairs
Beach Renourishr ent
Capital Outlay
Rolled Capital Projects/Programs, & Reserves
Clam Bay Projects Fund 320
Capital Projects Fund 322
Reserves for Operation
Reserve for Operating Fund Capital Imp.
Equipment Reserve
Outer Charges, Fees & Transfers
Tax Colleclor
Progeny Appraiser
Total Appropriations
F.quis:alemt Residential Unit's:
Projected Rate: FRU or Mill age
Projected Total Rate: ERU or Mtliage
Actual Rate (FY 2016)
Actual Doliar/1lillage Change
1
Collier County
Pelienn Bay Services
Division
Agenda Item #6
Page 1 of 2
Fiscal Year 2017
Operating
Budget
General Funds
C'npilal 1'ro�ecls Fonds
Water
Community
Street
Clam Bay
Capital
Total
anagement
Beautification
Lights
System
Projects
All Funds
$235,21S
S603,939
5890,803
$10,441
$1,715,159
$3.455,560
slsoo
s4,500
$2,400 ? ''
5500
55,000
S14a00
$1,500
$0
so
SO
$0
51,500
so
S0
$0
so
s0
So
($43,400)
(5149,000)
(S18.200)
(S6A00)
(526,600)
($248,600)
$967,302
52,975,373
$360,421 '
S126,900
S526,300
$4,956,496
$1,157,420
53,434,812
$1,23SA24
S131,441
52,2200597:::S:8,
179,156
5222,071
51,107,773
5145,721
$1,475,565
566,500
$o
53,200 E '
S69,700
$51,500
552,400
$33,700 j
5137,600
so
Mo
$800
51,600
$2,200
$2,200
52,200
$6,600
53,000
53,000
53,000 r,
59,0 00
SI,200
$2,000
51,500
54,700
S ,t00
S11,500
511,100 ;'
$33,700
$2,600
$2,700
52,600 f;';
57,900
$1,200
5500
5400 %:
52,100
$14;200
so
$0
514,200
S6,800
515,100
5700 =,
$22,600
Si,soo
52,300
so
$4.100
51,000
51,200
$0
52,201
S1,000
$1,200
SO_!=
52,200
51,500
52,000
SSW
S4,300
S1,500
S8,500
50
$10,000
so
so
$1,000 i, ,!.
51,000
$3,500
$5,500
so ('
59,000
560,000
so
$25,000 i 1
$55,000
so
5140,000
SI,500
so
so i'.
51.500
$o
s0
516,400 ''
$16,400
SS,300
53 Low
SS00 i
513,000
5116,000
$169,100
so
$2,500
so
$2,500
so
$1,000
so
$1,000
5169,800
S181,00o
50 I>
S38,000
5388,800
577,800
S562,300
$42,400
5682,500
SIS,000
so
so ;! '
$135,000
S153,000
S0
S93,000
so {
593,000
$8,500
573,200
50 "
so
$81,700
51,300
55,800
51,000
58,100
$5,900
517,700
so
$23,600
519,200
50
$0 i
$19,200
$1,000
510,100
51,000
$12,100
52,500
SS,800
51,000
$12,300
5500
5500
5500
$170,000
$171,500
S0
S1,200
3'!
so
S4,500
535,000 !
S39,500
$100,500
$80,000
so
$180,500
so
530,000
so
830,000
so
575,000
so j`
$75,000
so
55,000
so
$5,000
so
51,700
$0 j'
$1,700
514,200
575,900
56,600 i
5500
$97,200
so
52,000
so
S35,500
537,500
SO
$0
SO
57,500
57,500
SO
512,000
SO
5500
$12,500
$1,630
512,000
so
513,630
$2,500
$11,000
SO
so
513,500
so
so
$16,800
$16,800
SSaO
55.000
$800 i
56,600
s0
S500
So
5500
so
510,000
so
$50,000
560,000
$0
53,300
$10,000
S13,300
$200,000
$17,700
$124,700
S700
so
5100,000
$243,100
520,422
520,422
$775,404
5775,404
5171,018
5483,539
595,403
($9,981)
5614,355
$1,354,634
SO
5712,900
$712,900
S35,500
$164,000
542,300
$241,800
S29,000
SS9,300
510,800
S3,S00
515,800
S14S,700
51700
538300
S9,300
52,700
SS,000
575,900
$1157420
$3434812
Si 235424 { ;
5131,441
52,220,059
SS,179,156
7615.29
7615.29
7615.29
7615.29
7615.29
5127,021
5390.710
0.0857
516.664
S69.137
5517.731
0.0857
85.801
5603.53
S438.70
0.0857
570,16
5508,86
579.03
0,0000
S15.64
$94.67
18.01%
100.00%
22.29%
18.60%
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COST OF COUNTY EMPLOYEE VERSUS TEMP LABOR
TEMPORARY WORKERS
HOURS RATE TOTAL
40 $13.60 544.00
8 $20.40 163.20
707.20
52 WEEKS
$36,774.40
COUNTY MAINTENANCE WORKER
Base pay $11.87 to $15.58/hr.
40 12.25 490.00
8 18.38 147.00
637.00
52 WEEKS
33124.00
18800.00
$51,924.00
Agenda Item #6ci
Page 1 of 3
HOURS RATE TOTAL
40 $16.32 652.80
8 $24.48 195.84
848.64
52 WEEKS
$44,129.28
MAINTENANCE SPECIALIST
Base pay $16.06 to $21.09
40.00 16.06 642.40
8.00 24.09 192,72
835.12
52 WEEKS
43426.24
BENEFITS (Ins., Pension, S5) 20400.00
$63,826.24
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Clam Bay FY 2017 Budget Request
EXPENSES
Pelican Bay Services Division funds:
Contract labor offset for water quality sampling
$13,000
Interior channel maintenance
$32,500
Photo processing
$7,500
Tree trimming
$38,000
Minor operating equipment
$500
Repairs & Maintenance
$500
Monitor mangroves
$8,000
Monitor seagrass
$4,000
Additional Consulting Services (T &M $35K)
$10,500
Tax Collector & PA
Income:
PBSD Assessment
Interest
Revenue Reserve
Subtotal $114,500
$6.500
TOTALS $121,000
Requested County funds:
Annual bathymetric survey and report
Annual tidal data analysis
Periodic bathymetric survey /report of interconn. waterways
Water quality data analysis
Water level data collection
Annual Report, presentation & submittal
Hand dug channel inspection & maintenance
Additional consulting service, meeting attendance, etc.
Inspect canoe trail, Clam Bay signage; Monitor Scrub
and hammock habitats and Archaelogical sites
Monitor gopher tortoises and birds or fishes
Monitor upland activities that affect flow
Coordinate with County & Naples Grande re:
Vegetation and litter control
TOTALS
Agenda Item #8
Page 1 of 1
INCOME
Assessment $126,900
Interest $500
Rev. Reserve - $6,400
Fund 111
$23,300
$28,800
$17,000
$29,400
$3,500
$8,000
$7,000
$20,700
$11,250
$8,750
$600
$500
$158,800
$121,000
Coun
Pelican Bay Collier Servic ion
Fiscal Yea
Operating
General Funds Capital Projects Funds
Water Conununity Street i 1 i Clam Bay Capital Total
Revenue Management Beautification Lights . System Projects All Funds
Carryforward $157,600 $367,700 $916,000 ii: $16,322 $1,523,703 $2,981,325
Interest Income $1,300- $2,700 $2,500 $500 $5,000 $12,000
Plan Review Fee Income $1,500 $0 $0 $0 $0 $1,500
Interfund Transfers $0 $0 $0 $0 $0 $0
Revenue Reserve ($44,000) ($123,200) ($25,000) ($6,700) ($20,300) ($219,200)
Assessment or Advalorem Tax Levy $881,000 $2,459,700 $495,900 $133,500 $400,700 $4,370,800'I
Total Revenue II $997,400 $2,706,900 $1,389,400 N
$143,622 $1,909,103 $7,146,425
Appropriations Projections iiii
Personnel Services $217,200 $1,063,100 $141,800 $1,422,100
Administration:
Indirect Cost Reimbursements $66,500 $0 $3,200 $69,700
Other Contractual Services $49,000 $49,900 $31,200 $130,100
Storage Contractor $0 $800 $800 EEEE $1,600
Telephone-Service Contracts $2,200 $2,200 $2,200 $6,600
Telephone-Direct Line $3,000 $3,000 $3,000 $9,000
Postage,Freight&Ups $1,200 $2,000 $1,500 $4,700
Rent-Buildings $11,000 $11,300 $11,000 $33,300
Rent-Equipment $2,500 $2,600 $2,500 $7,600
Insurance-General $900 $500 $400 $1,800
Mntc.Site Ins.&Assessment Fees $14,200 $0 $0 1111 $14,200
Information Tech Automation Allocation $4,800 $8,400 $600 Eili $13,800
Printing or Binding-Outside Vendors $1,800 $2,300 $0 $4,100
Legal Advertising $1,000 $1,200 $0 Eill $2,200
Clerks Recording Fees,Etc. $1,000 $1,200 $0 $2,200
Office Supplies-General $1,500 $2,000 $800 EE1E $4,300
Other Training&Educational Exp. $2,000 $2,200 $0 $4,200
Other Operating Supplies $0 $0 $1,000 $1,000
Emergency Maintenance&Repairs $8,800 $7,400 $0 $16,200
Field Services:
Engineering $60,000 $0 $25,000 $27,000 $0 $112,000
Plan ReviewFees $1,500 $0 $0 $1,500
Electrical Contractors $0 $0 $16,400 $16,400
Other Contractual Services $1,000 $51,900 $800 iliE $45,500 $116,000 $215,200
Landscape Incidentals $0 $2,500 $0 $2,500
Pest Control $0 $1,000 $0 iiii $1,000
Tree Trimming $100,000 $102,700 $0 $38,000 $240,700
Temporary Labor $70,000 $367,000 $37,400 $474,400
Berm&Swale Maintenance $18,000 $0 $0 $110,000 $128,000
Water Use Charges $0 $89,900 $0 $89,900
Landscape Materials $8,500 $52,000 $0 $90,900 $151,400
CelluarTelephones/Radios $500 $3,800 $1,000 E111 $5,300
Trash&Dumpster Fees $5,300 $15,900 $0 iiii $21,200
Water Quality Testing $20,200 $0 $0 $20,200
Insurance-Vehicles $1,000 $10,200 $1,000 $12,200
Insurance-General $2,500 $8,600 $800 $11,900
Bldg.Repairs/Mntc. $500 $500 $500 $1,500
Electricity $0 $3,000 $35,000 $38,000
Fertilizers,Herbicides,Chem $100,600 $62,000 $0 1E1E $162,600
Sprinkler System Maint $0 $30,000 $0 $30,000
Mulch $0 $51,500 $0 $51,500
Equipment Rental $0 $5,000 $0 $5,000
Licenses and Permits $0 $500 $0 $500
Fleet Repairs,Maintenance&Fuel $22,100 $93,700 $2,600 $0 $118,400
Road and Bike Path Repairs $0 $2,000 $0 11 $2,000
Photo Processing(Aerial) $0 $0 $0 $7,500 $7,500
Minor Operating Supplies $0 $3,700 $0 $2,400 $6,100
Employee Uniforms $1,100 $9,500 $0 $10,600
Other Operating Supplies $2,500 $9,000 $0 $600 $12,100
Light,Bulb and Ballast $0 $0 $16,800 $16,800
Personal Safety Equipment $800 $3,500 $800 $5,100
Paint supplies $0 $500 $0 $500
Traffic Signs $0 $3,000 $0 $50,000 $53,000
Emergency Maintenance&Repairs $0 $3,300 $9,600 $12,900
Beach Renourshment $200,000
Capital Outlay $54,000 $174,400 $0 iiii $0 $100,000 $328,400
Rolled Capital Projects/Programs,&Reserves
Clam Bay Projects Fund 320 $0 $0
Capital Projects Fund 322 $867,041 $867,041
Reserves for Operations $60,500 $124,600 $4,000 iiii $16,322 $363,162 $568,584
Reserve for Operating Fund Capital Imp. $0 $972,500 $972,500
Equipment Reserve $36,000 $164,000 $42,300 $242,300
Other Charges,Fees&Transfers
Tax Collector $26,100 $60,000 $14,000 $3,600 $8,000 $111,700
Property Appraiser $16100 $38,900 $8,900 iiii $2,700 $4,000 $70,600
Total Appropriations $997,400 $2,706,900 51,389,400 i $143,622 $1,909,103 $7,146,425 II
Equivalent Residential Unit's: 7615.29 7615.29 7615.29 7615.29 7615.29
Projected Rate: ERU or Millage $115.688 $322.995 0.0857 $17.531 $52.618
Projected Total Rate:ERU or Mi0age $438.683 0.0857 70.148 $508.83
Actual Rate(FY 2015) $367.00 0.0857 $59.76 $426.76
Actual Dollar/Mi0age Change $71.68 0.0000 $10.39 $82.08
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county labor hours $ 25,110.72 6 Lf 7
temp labor hours $ 23,161.02 2 3�ciL
total labor hours $ 48,271.74
Materials $ 21,079.36
$ 75,463.18 it.5/-Ci r..t - S
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temp labor hours $ 86,426.22 ", 42s-8
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Materials $ 45,853.83
$ 248,969.76 ivvl c -7 Si-
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county labor hours $ 91,389.13 9---f 2_ L-1 `1
temp labor hours $ 82,108.32 1 �S.3 a 3 v
total labor hours $ 173,497.45
Materials $ 40,166.68
$ 233,694.53
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Pelican Bay Services
Municipal Services Taxing Unit
Balance Sheet-February 29,2016
Operating Fund 109-FY 2016
(Unaudited)
Assets
Current Assets
Cash and Investments 2,491,500.48
Interest Receivable -
Improvements,Vehicles & Equipment 811,315.70
Due from Property Appraiser -
Due from Tax Collector -
Total Current Assets $ 3,302,816.18
Total Assets $ 3,302,816.18
Liabilities and Fund Balance
Current Liabilities
Accounts/Trade Payable $ 37,361.30
Accrued Wages Payable -
Goods Received/Inventory Recv'd 50,346.55
Total Liabilities $ 87,707.85
Fund Balance
Fund Balance-unreserved 598,143.64
Excess Revenues (Expenditures) 2,616,964.69
Total Fund Balance 3,215,108.33
Total Liabilities and Fund Balance $ 3,302,816.18
•
Pelican Bay Services
Municipal Services Taxing Unit
Income Statement w/Budget-February 29,2016
Operating Fund 109-FY 2016
(Unaudited)
Annual YTD YTD
Budget Budget Actual Variance
Operating Revenues:
Carryforward $ 525,300.00 $ 525,300.00 $ 525,300.00 $ -
Special Assessment-Water Management Admin 881,000.00 784,090.00 790,898.00 6,808.00
Special Assessment-Right of Way Beautification 2,459,700.00 2,189,133.00 2,208,182.86 19,049.86
Plan Review Fees - - - -
Miscellaneous(Surplus Sales,Ins.Refunds) - - 2,500.00 2,500.00
Revenue Reserve(est.5%) (167,200.00) - - -
Interest 4,000.00 1,666.67 2,998.31 1,331.64
Total Operating Revenues $ 3,702,800.00 $ 3,500,189.67 $ 3,529,879.17 $ 29,689.50
Operating Expenditures:
Water Management Administration
Payroll Expense $ 75,100.00 $ 32,100.00 $ 34,897.69 $ (2,797.69)
Emergency Maintenace and Repairs 8,800.00 - - -
IT Direct Capital 700.00 175.00 175.00 -
IT Office Automation/Billing Hr. 4,100.00 1,025.00 975.00 50.00
Indirect Cost Reimbursement 66,500.00 - - -
Inter Payment/Mnt.Site Ins. Assessment 14,200.00 3,600.00 3,550.00 50.00
Other Contractural Services 49,000.00 20,400.00 20,429.85 (29.85)
Telephone 5,200.00 2,200.00 1,150.47 1,049.53
Postage and Freight 1,200.00 200.00 165.00 35.00
Rent Buildings and Equipment 13,500.00 6,800.00 7,558.90 (758.90)
Insurance-General 900.00 300.00 225.00 75.00
Printing,Binding and Copying 1,800.00 200.00 75.00 125.00
Clerk's Recording Fees 1,000.00 500.00 455.00 45.00
Legal Advertising 1,000.00 - - -
Other Office and Operating Supplies 1,500.00 800.00 905.79 (105.79)
Training and Education(Tuition Reimb.) 2,000.00 500.00 302.67 197.33
Total Water Management Admin Operating $ 246,500.00 $ 68,800.00 $ 70,865.37 $ (2,065.37)
Water Management Field Operations
Payroll Expense $ 142,100.00 $ 47,400.00 $ 44,634.35 $ 2,765.65
Engineering Fees 60,000.00 15,000.00 11,996.00 3,004.00
Flood Control Berm and Swale Mntc. 18,000.00 1,500.00 1,350.00 150.00
Landscape Materials/Replanting Program 8,500.00 1,400.00 750.00 650.00
Flood Control Water Quality Testing Supplies 1,500.00 - 8.43 (8.43)
Interdepartmental Payment(Water Quality Lab) 18,700.00 7,800.00 9,151.01 (1,351.01)
Plan Review Charges 1,500.00 - - -
Other Contractural Services 1,000.00 300.00 251.55 48.45
Temporary Labor 70,000.00 30,100.00 30,715.88 (615.88)
Cell Phones 500.00 200.00 637.25 (437.25)
Trash and Garbage 5,300.00 1,400.00 1,717.88 (317.88)
Motor Pool Rental Charge 200.00 - - -
Insurance-General 2,500.00 625.00 625.00 -
Insurance-Auto 1,000.00 250.00 250.00 -
Building Repairs&Mntc. 500.00 150.00 122.17 27.83
Fleet Maintenance and Parts 18,000.00 6,000.00 4,659.14 1,340.86
Fuel and Lubricants 2,400.00 800.00 561.68 238.32
Tree Triming 100,000.00 37,500.00 35,184.00 2,316.00
Clothing and Uniforms 1,100.00 750.00 784.87 (34.87)
Page 1 of 3
Personal Safety Equipment 800.00 200.00 63.77 136.23
Fertilizer and Herbicides 100,600.00 38,600.00 29,779.81 8,820.19
Other Repairs and Maintenance 1,500.00 100.00 12.50 87.50
Other Operating Supplies and Equipment 2,500.00 1,000.00 1,150.90 (150.90)
Total Water Management Field Operating $ 558,200.00 $ 191,075.00 $ 174,406.19 $ 16,668.81
Right of Way Beautification-Administration
Payroll Expense $ 77,100.00 $ 25,600.00 $ 19,674.99 $ 5,925.01
Emergency Repairs and Maintenance 7,400.00 - - -
IT Capital 300.00 100.00 75.00 25.00
Office Automation 8,100.00 2,025.00 2,025.00 -
Other Contractural Services 49,900.00 20,800.00 20,360.85 439.15
Telephone 5,200.00 2,200.00 1,155.48 1,044.52
Postage 2,000.00 300.00 170.00 130.00
Rent Buildings/Equipment/Storage 14,700.00 7,400.00 7,978.79 (578.79)
Insurance-General 500.00 125.00 125.00 -
Printing,Binding and Copying 2,300.00 200.00 100.00 100.00
Clerk's Recording 1,200.00 500.00 456.00 44.00
Legal Advertising 1,200.00 - - -
Office Supplies General 2,000.00 800.00 633.52 166.48
Training and Education(Tuition Reimb.) 2,200.00 900.00 796.00 104.00
Total Right of Way Beautification Admin Operating $ 174,100.00 $ 60,950.00 $ 53,550.63 $ 7,399.37
Right of Way Beautification-Field Operations
Payroll Expense $ 1,005,800.00 $ 355,100.00 $ 346,144.68 $ 8,955.32
Emergency Maintenance and Repairs 3,300.00 - - -
Recycled Water Use 89,900.00 40,100.00 48,654.08 (8,554.08)
Pest Control 1,000.00 - - -
Landscape Incidentals 2,500.00 1,000.00 515.71 484.29
Other Contractural Services 51,900.00 18,300.00 15,807.60 2,492.40
Temporary Labor 367,000.00 143,100.00 138,230.74 4,869.26
Cellular Telephone 3,800.00 1,300.00 726.79 573.21
Electricity 3,000.00 1,300.00 1,006.40 293.60
Trash and Garbage 15,900.00 6,400.00 7,310.44 (910.44)
Rent Equipment 5,000.00 800.00 574.07 225.93
Motor Pool Rental Charge 100.00 - - -
Insurance-General 8,600.00 2,200.00 2,150.00 50.00
Insurance-Auto 10,200.00 2,600.00 2,550.00 50.00
Building Repairs and Maintenance 500.00 100.00 52.68 47.32
Fleet Maintenance and Parts 45,300.00 15,100.00 14,023.08 1,076.92
Fuel and Lubricants 48,300.00 10,600.00 8,597.48 2,002.52
Licenses,Permits,Training 500.00 500.00 2,275.53 (1,775.53)
Tree Triming 102,700.00 101,700.00 101,100.00 600.00
Clothing and Uniforms 9,500.00 3,400.00 2,985.02 414.98
Personal Safety Equipment 3,500.00 1,500.00 1,613.15 (113.15)
Fertilizer and Herbicides 62,000.00 33,600.00 27,218.94 6,381.06
Landscape Maintenance/Mulch 51,500.00 25,800.00 23,827.15 1,972.85
Landscape Materials 52,000.00 17,500.00 17,536.55 (36.55)
Road/Pathway Repairs(Sharrows) 2,000.00 2,000.00 5,354.20 (3,354.20)
Sprinkler Maintenance 30,000.00 9,500.00 6,101.31 3,398.69
Painting Supplies 500.00 - - -
Traffic Signs 3,000.00 500.00 325.00 175.00
Minor Operating Equipment 3,700.00 1,900.00 3,520.31 (1,620.31)
Other Operating Supplies 9,000.00 4,500.00 6,236.03 (1,736.03)
Total Right of Way Beautification-Field Operating $ 1,992,000.00 $ 800,400.00 $ 784,436.94 $ 15,963.06
Total Operating Expenditures $ 2,970,800.00 $ 1,121,225.00 $ 1,083,259.13 $ 37,965.87
Page 2 of 3 .
Capital Expenditures:
Water Management Field Operations
Other Machinery and Equipment $ 54,000.00 $ 48,600.00 $ 47,524.41 $ 1,075.59
General - $ - - -
Total Water Management Field Operations Capital $ 54,000.00 $ 48,600.00 $ 47,524.41 $ 1,075.59
Right of Way Beautification-Field
Autos and Trucks $ 116,700.00 79,356.00 $ 76,236.83 $ 3,119.17
Other Machinery and Equipment 57,700.00 46,160.00 45,688.63 471.37
Total Right of Way Beautification-Field Capital $ 174,400.00 $ 125,516.00 $ 121,925.46 $ 3,590.54
Total Capital Expenditures $ 228,400.00 $ 174,116.00 $ 169,449.87 $ 4,666.13
Total Operating Expenditures $ 3,199,200.00 $ 1,295,341.00 $ 1,252,709.00 $ 42,632.00
Non-Operating Expenditures:
Transfer to Fund 322 $ - $ - $ - $ -
Tax Collector Fees 86,000.00 68,800.00 59,972.72 8,827.28
Property Appraiser Fees 55,000.00 46,750.00 44,069.72 2,680.28
Reserves(2 1/2 months for Contingencies) 182,700.00 - - -
Reserves for Capital 200,000.00 - - -
Reserved for Attrition (20,100.00) - - -
Total Non-Operating Expenditures $ 503,600.00 $ 115,550.00 $ 104,042.44 $ 11,507.56
Total Expenditures $ 3,702,800.00 $ 1,410,891.00 $ 1,356,751.44 $ 54,139.56
Net Profit/(Loss) $ - $ 2,089,298.67 $ 2,173,127.73 $ 83,829.06
Page 3 of 3
Pelican Bay Services
Municipal Services Taxing Unit
Balance Sheet-February 29,2016
Street Lighting Fund 778-FY 2016
(Unaudited)
Assets
Current Assets
Cash and Investments $ 1,354,777.95
Interest Receivable -
Improvements,Vehicles & Equipment 28,138.77
Due from Tax Collector 0.21
Total Current Assets $ 1,382,916.93
Total Assets $ 1,382,916.93
Liabilities and Fund Balance
Current Liabilities
Accounts/Trade Payable $ 2,828.80
Goods Received/Inventory Recv'd 12,665.83
Accrued Wages Payable -
Total Liabilities $ 15,494.63
Fund Balance
Fund Balance-unreserved 1,010,189.91
Excess Revenue(Expenditures) 357,232.39
Total Fund Balance 1,367,422.30
Total Liabilities and Fund Balance $ 1,382,916.93
Pelican Bay Services
Municipal Services Taxing Unit
Income Statement w/Budget-February 29,2016
Street Lighting Fund 778-FY 2016
(Unaudited)
Annual YTD YTD
Budget Budget Actual Variance
Operating Revenues:
Carryforward $ 916,000.00 $ 916,000.00 $ 916,000.00 $ -
Curent Ad Valorem Tax 495,900.00 441,351.00 442,344.66 $ 993.66
Transfer from Tax Collector - - 14.44 $ 14.44
Miscellaneous (i.e. Ins. Refunds,surplus, eta - - 6,338.47 $ 6,338.47
Revenue Reserve (est. 5%) $ (25,000.00) - - $ -
Interest 2,500.00 1,041.67 2,881.89 $ 1,840.22
Total Operating Revenues 1,389,400.00 1,358,392.67 1,367,579.46 9,186.79
Operating Expenditures:
Street Lighting Administration
Payroll Expense $ 74,600.00 $ 24,600.00 $ 16,158.27 $ 8,441.73
Indirect Cost& IT Automation 3,800.00 $ 190.00 150.00 $ 40.00
Other Contractural Services 31,200.00 $ 13,000.00 14,382.60 $ (1,382.60)
Telephone 5,200.00 $ 2,200.00 842.62 $ 1,357.38
Postage and Freight 1,500.00 $ 400.00 265.00 $ 135.00
Rent Buildings/Equipment/Storage 14,300.00 $ 7,200.00 7,793.52 $ (593.52)
Insurance-General 400.00 $ 100.00 100.00 $ -
Printing, Binding and Copying - $ - - $ -
Office Supplies General 800.00 $ 300.00 197.36 $ 102.64
Tuition Reimbursement - $ - - $ -
Other Operating Supplies 1,000.00 $ 300.00 - $ 300.00
Total Street Lighting Admin Operating 132,800.00 48,290.00 39,889.37 8,400.63
Street Lighting Field Operations
Payroll Expense 67,200.00 22,700.00 17,986.17 4,713.83
Enginnering Fees 25,000.00 10,400.00 9,797.50 602.50
Emergency Maintenance & Repairs 9,600.00 7,200.00 6,838.47 361.53
Other Contractual Services 800.00 300.00 251.55 48.45
Temporary Labor 37,400.00 15,600.00 14,415.38 1,184.62
Cellular Telephone 1,000.00 400.00 637.25 (237.25)
Electricity 35,000.00 14,600.00 12,318.26 2,281.74
Insurance-General 800.00 200.00 200.00 -
Insurance-Auto 1,000.00 250.00 250.00 -
Building Maintenace & Repairs 500.00 100.00 30.74 69.26
Fleet Maintenance and Parts 1,800.00 500.00 166.68 333.32
Page 1 of 2
Fuel and Lubricants 800.00 200.00 227.25 (27.25)
Other Equipment Repairs/Supplies - - - -
Personal Safety Equipment 800.00 300.00 397.55 (97.55)
Electrical Contractors 16,400.00 - - -
Light Bulb Ballast 16,800.00 6,100.00 6,820.36 (720.36)
Total Street Lighting Field Operating 214,900.00 78,850.00 70,337.16 8,512.84
Total Street Lighting Expenditures 347,700.00 127,140.00 110,226.53 16,913.47
Capital Expenditures:
Street Lighting Field Operations
Other Machinery/Equipment - - -
General Improvements* - - 9,650.00 (9,650.00)
Total Capital Expenditures - - 9,650.00 (9,650.00)
Total Operating Expenditures 347,700.00 127,140.00 119,876.53 7,263.47
Non-Operating Expenditures:
Tax Collector Fees 14,000.00 9,800.00 8,889.75 910.25
Property Appraiser Fees 8,900.00 - - -
Reserve for Future Construction 712,900.00 - - -
Reserves (2 1/2 mos.for Contingencies) 100,000.00 - - -
Reserves for Capital 205,900.00 - - -
Total Non-Operating Expenditures 1,041,700.00 9,800.00 8,889.75 910.25
Total Expenditures 1,389,400.00 136,940.00 128,766.28 8,173.72
Net Profit/(Loss) - 1,221,452.67 1,238,813.18 17,360.51
*Bollards replaced on Ridgewood
Page 2 of 2
Pelican Bay Services
Municipal Services Taxing Unit
Balance Sheet-February 29,2016
Clam Bay Fund 320-FY 2016
(Unaudited)
Assets
Current Assets
Cash and Investments $ 169,945.25
Interest Receivable -
Improvements,Vehicles & Equipment 247,870.29
Due from Tax Collector -
Total Current Assets 417,815.54
Total Assets $ 417,815.54
Liabilities and Fund Balance
Current Liabilities
Accounts/Trade Payable $ 3,881.25
Goods Received/Inventory Recv'd 17,286.00
Accrued Wages Payable -
Total Liabilities 21,167.25
Fund Balance
Fund Balance-unreserved 79,864.28
Excess Revenues (Expenditures) 316,784.01
Total Fund Balance 396,648.29
Total Liabilities and Fund Balance $ 417,815.54
Pelican Bay Services
Municipal Services Taxing Unit
Income Statement w/Budget-February 29,2016
Clam Bay Fund 320-FY 2016
(Unaudited)
Annual YTD YTD
Budget Budget Actual Variance
Operating Revenues:
Carry Forward $ 80,003.75 $ 80,003.75 $ 80,003.75 $ -
Special Assessment 133,500.00 118,815.00 119,991.09 1,176.09
Transfer from Tax Collector - - - -
Fund 111 - - - -
Revenue Reserve (est. 5%) (6,700.00) - - -
Interest 500.00 200.00 341.23 141.23
Total Operating Revenues $ 207,303.75 $ 199,018.75 $ 200,336.07 $ 1,317.32
Operating Expenditures:
Clam Bay Restoration
Engineering Fees $ 56,091.10 $ 28,045.55 $ 23,891.92 $ 4,153.63
Other Contractural Services 18,934.27 $ 12,307.28 9,900.00 2,407.28
Tree Trimming 60,424.00 30,212.00 27,578.00 2,634.00
Other Equipment Repairs 1,077.77 - - -
Aerial Photography 24,788.60 - - -
Minor Operating 9,188.01 - - -
Other Operating Supplies 2,000.00 - - -
Total Clam Bay Restoration $ 172,503.75 70,564.83 $ 61,369.92 $ 9,194.91
Clam Bay Ecosystem
Engineering Fees $ - - $ - $ -
Licenses and Permits - - - -
Other Contractual Services - - - -
Total Clam Bay Ecosystem $ - $ - $ - $ -
Capital Expenditures:
Clam Bay Restoration
Other Machinery and Equipment $ 11,000.00 $ - $ - $ -
Total Capital Expenditures $ 11,000.00 $ - $ - $ -
Total Clam Bay Operating Expenditures $ 183,503.75 $ 70,564.83 $ 61,369.92 $ 9,194.91
Page 1 of 2
Non-Operating Expenditures:
Fax Collector Fees $ 3,600.00 $ 2,880.00 $ 2,399.74 $ 480.26
Property Appraiser Fees 2,700.00 1,890.00 1,681.79 208.21
Reserves for Contingencies 17,500.00 - - -
Total Non-Operating Expenditures $ 23,800.00 $ 4,770.00 $ 4,081.53 $ 688.47
Total Expenditures $ 207,303.75 $ 75,334.83 $ 65,451.45 $ 9,883.38
Net Profit/(Loss) $ - $ 123,683.92 $ 134,884.62 $ 11,200.70
Page 2 of 2
Pelican Bay Services
Municipal Services Taxing Unit
Balance Sheet- February 29,2016
Capital Projects Fund 322-FY 2016
(Unaudited)
Assets
Current Assets
Cash and Investments $ 1,592,381.55
Interest Receivable -
Improvements,Vehicles & Equipment 2,282,627.55
Due from Tax Collector -
Total Current Assets 3,875,009.10
Total Assets $ 3,875,009.10
Liabilities and Fund Balance
Current Liabilities
Accounts/Trade Payable $ 3,399.20
Goods Received Inv. Received 2,544.00
Total Liabilities 5,943.20
Fund Balance
Fund Balance -unreserved 1,145,309.57
Excess Revenues (Expenditures) 2,723,756.33
Total Fund Balance 3,869,065.90
Total Liabilities and Fund Balance $ 3,875,009.10
Pelican Bay Services
Municipal Services Taxing Unit
Income Statement w/Budget-February 29,2016
Capital Projects Fund 322-FY 2016
(Unaudited)
Annual Amended YTD YTD
Budget Budget Actual Variance
Operating Revenues:
Carry Forward $ 1,361,477.09 $ 1,361,477.09 $ 1,361,477.09 $ -
Transfer from Fund 109 General - - - -
Miscellaneous - - - -
Special Assessment 400,700.00 356,623.00 359,277.65 2,654.65
Transfer from Tax Collector - - - -
Revenue Reserve (est. 5%) (20,300.00) - -
Interest 5,000.00 2,083.33 3,818.03 1,734.70
Total Operating Revenues $ 1,746,877.09 $ 1,720,183.42 $1,724,572.77 $ 4,389.35
Operating Expenditures:
Irrigation & Landscaping
Hardscape Project (50066)
Engineering Fees $ 56,063.32 $ 5,606.33 $ 5,381.50 $ 224.83
Other Contractural Services 611,987.00 - - -
Rent Equipment 635.50 - - -
Sprinkler System Repairs 3,650.52 - - -
Landscape Materials 88,206.75 - - -
Permits - - - -
Signs & Posts (Share the Road) - - - -
Electrical - - - -
Other Operating Supplies 3,489.25 - - -
Traffic Sign Restoration Project(50103)
Traffic Signs 68,834.00 - - -
Lake Aeration (50108)
Improvements 100,020.77 - - -
North Berm Restoration (50107)
Other Contractural Services 25,400.13 - - -
Beach Renourishment(50126)
Other Contractural Services 400,000.00 - - -
Lake Bank Project(51026)
Swale &Slope Maintenance 40,842.75 10,210.69 8,119.20 2,091.49
Engineering Fees 110,500.00 16,575.00 - 16,575.00
Landscape Materials 2,940.86 - - -
Other Contractural Services 106,306.24 106,306.24 124,990.00 (18,683.76)
Upgrade Irrigation System (51145)
Page 1 of 2
Improvements 116,000.00 - - -
Total Irrigation&Landscaping Expenditures $ 1,734,877.09 $ 138,698.26 $ 138,490.70 $ 207.56
Non-Operating Expenditures:
Tax Collector Fees $ 8,000.00 $ 7,200.00 $ 7,185.32 $ 14.68
Property Appraiser Fees 4,000.00 4,000.00 5,040.49 (1,040.49)
Revenue for Contingencies - - -
Total Non-Operating Expenditures: $ 12,000.00 $ 11,200.00 $ 12,225.81 $ (1,025.81)
Total Expenditures $ 1,746,877.09 $ 149,898.26 $ 150,716.51 $ (818.25)
Net Profit/(Loss) $ - $ 1,570,285.16 $1,573,856.26 $ 3,571.10
Page 2 of 2
Pelican Bay Services
Municipal Services Taxing Unit
Income Statement w/Budget-February 29,2016
Clam Bay Ecosystem Fund 111-FY 2016
(Unaudited)
Amended YTD YTD
Budget Budget Actual Variance
Operating Revenues:
Fund 111 Distribution $ 150,000.00 $ 150,000.00 $ 150,000.00 $ -
Total Operating Revenues $ 150,000.00 $ 150,000.00 $ 150,000.00 $ -
Operating Expenditures:
Clam Bay Dredging
Engineering Fees $ - $ - $ - $ -
Other Contractural Services 150,000.00 $ 15,000.00 11,630.08 3,369.92
Total Clam Bay Dreging $ 150,000.00 $ 15,000.00 $ 11,630.08 $ 3,369.92
Capital Expenditures:
Clam Bay Restoration
Improvements General $ - $ - $ - $ -
Total Capital Expenditures $ - $ - $ - $ -
Total Clam Bay Operating Expenditures $ 150,000.00 $ 15,000.00 $ 11,630.08 $ 3,369.92
Net Profit/(Loss) $ - $ 135,000.00 $ 138,369.92 $ 3,369.92