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Agenda 09/22/1988 PARKS AND RECREATION ADVISORY BOARD AGENDA September 22, 1988 The Parks and Recreation Advisory Board meeting will be held on Thursday, September 22, 1988 at 9: 00 a.m. in the Parks and Recreation Administration Building, Conference Room 3300 Santa Barbara Boulevard. I. Call Meeting to Order II. Approval of Minutes from August 25, 1988 meeting III. Additional Agenda Items IV. Old Business A. Proclamation Edward 'Ski" Olesky V. New Business A. Recommendation to award Trophy bid B. East Naples Community Park Water Agreement VI. Adjourn 228 0 August 25, 1988 LET IT BE REMEMBERED, that the Parks & Recreation Advisory Board met on this date at 9: 00 A.M. In the Conference Room of the Administration Building at Golden Gate Community Park, Naples, Florida, with the following members present: Chairman: Ron Burton Vice Chairman: Scott McQuillan Charles Stevens Fred Thomas Absent: Donna Baltakis ALSO PRESENT: Bob Furlong, Wilson, Miller, Barton, Soll & Peek, Inc. ; Kevin O'Donnell, Public Services Administrator; Cliff Crawford, Parks & Recreation Director; Murdo Smith, Acting Parks & Recreation Superintendent; Marilyn McGinty, Recreation Superintendent; Barbara Johnson, Parks & Recreation Secretary. AGENDA I. Call Meeting to Order II. Approval of Minutes from July 28, 1988 III. Add to New Business E. Future Bids IV: Old Business A. East Naples Community Park - Recommendation to award Part I Phase II Construction B. Immokalee Middle School - Status Report C. Review of policy for construction of new recreational facilities D. Growth Management Update V: New Business A. Recommendation for beach parking fees B. Recommendation to approve Park Ranger to enforce County ordinances C. Review of budget for 1988-89 Fiscal Year D. Recommendation to award Tee-shirt Bid VI. Adjournment MINUTES OF JULY 28, 1988 MEETING - APPROVED AS WRITTEN ADDITIONAL BUSINESS MR. BURTON: I would like to have included in our old business each meeting new recommendations that we have forwarded to the Board of County Commission or discussed, listed until they are disposed of and what action was taken. Log to be kept showing date of Recommendation, date PARAB acted, disposition or current status. 1. MR. CRAWFORD: Regard to the Vanderbilt Inn and Boat Ramp Study - recommendation was made to continue negotiations. These negotiations are continuing and another proposal is to be formalized. MR. O'DONNELL: Approval was received from PARAB but we have not prepared an Executive Summary saying that PARAB has approved, but the Board is aware of this. We are not presenting it to the Board of County Commissioners until we want BCC action. 2. RECOMMENDATION TO GIVE DAN LOUBIER SOME SORT OF RECOGNITION Time frame did not allow while Dan was still employed. Not sure that Board of County Commissioners would write a letter as this would be done through Human Resources. PARAB could recognize him with a letter. 3. FENCE BID MR. SMITH: Bid opening is tomorrow 4. RECOMMENDATION TO ADOPT THE BOAT LANDING STUDY Was approved by the Board of County Commissioners 5-0 to accept and make the study a part of the Growth Management Plan. MR. O'DONNELL: We have allocated money 1988-1994 and the study went beyond year 2000 - only difference between the Growth Management Plan was it had 11 lanes and we had anticipated 12 lanes. 5. MAINTENANCE AGREEMENT - LITTLE LEAGUE COMPLEX MR. O'DONNELL: Went to the Board who approved it with modifications. We will continue to maintain the field only to the extent that funds are available. We were not given an additional $7, 000. We will try to do as much as we can 1p i 1 1 0 afford. The Commission feelings were that we concentrate on getting East Naples Park on line and concentrate on our own operations. 6. RECOMMENDATION LIGHTED BALL FIELD AT GOLDEN GATE Postponed for two weeks before going to the Board of County Commissioners. Wanted to open up bids for East Naples Community Park first to see what resources were available. If the money for the ballfield was not to be taken from the available $500, 000. should be presented to PARAB again. It remains on current status list at this time. 7 . RESIGNATION OF DONNA BALTARIS Per telephone conversation with Mrs. Baltakis she said she had submitted a letter of resignation and would do so again directing it to the Parks and Recreation Department. It would then be forwarded to Nancy Israelson so advertising can begin in order to obtain a replacement. OLD BUSINESS A. Bids for Part I Phase II Construction of East Naples Community Park. MR. FURLONG: Received three bids- Courtelis Construction Co. Miami Lakes $1, 327, 000 Southern Gulf West Construction Inc. 1, 344, 000 H. D. Rutledge & Son, Inc. , Ft. Myers 1, 317, 000 Bid required the prices submitted as a lump sum the bottom number line, but it also had 19 some odd items to help us evaluate for budget purposes, required a bid bond, list of sub-contractors and acknowledgement of receipt of a copy of Addendum for alternate items. None of three bids met all requirements. Courtelis did list all numbers, items did not add up to bottom number, no bid bond, no list of sub- contractors, had prices of alternate items and receipt of addendum. Rutledge had Bid Bond, no break down, no sub-con- tractors. None of three bids met all requirements. It is my recommendation we reject the bids. All bids are well over 300, 000 more than what we figured on. MR. O'DONNELL: I would concur with that. We had tentatively anticipated going before the Board and at this point we would be recommending not to take any action. Will ask the County Manager on Tuesday to pull it from the Agenda. MR. BURTON: When you re-bid you may make some changes? MR. FURLONG. Some changes in proposal format to give ourselves more flexibility. Seventeen or nineteem lists were sent to Contractors and 11 were picked up at a cost of $60, and from those had 3 responses. Advertised state- wide but lot of construction going on and contractors are taking jobs where can make the most money. MR. THOMAS: MOVE THAT WE ACCEPT THE STAFF'S RECOMMENDATION TO REJECT THESE BIDS AND RE-ADVERTISE AFTER MODIFICATION OF SPECIFICATIONS. Seconded by MR. STEVENS. Vote unanimous. B. IMMOKALEE MIDDLE SCHOOL MR. CRAWFORD: Had another site inspection by County Staff and Wilson, Miller to evaluate facilities. Process is on- going, putting together some proposals regarding an evaluation of some facilities. Another inspection being held next Wednesday. Wilson, Miller is still working with School Board on some projections. MR. THOMAS: Keep in mind that all modern ways are not as good as old ways - will not be able to replace such fine buildings with today's dollars. BOB FURLONG LEFT MEETING C. REVIEW OF POLICY FOR CONSTRUCTION OF NEW RECREATIONAL FACILITIES Executive Summary for your review. If that is the language you wish we will proceed. Page 2 has a blank area for your comments. MR. SMITH: Wish to clarify few things on Executive Summary - they are written so you may approve or disapprove. After discussion MR. THOMAS: MOVE THAT THE ONLY RECOMMENDATION FOR THE VIEWS OF PARAB WOULD BE IN THE RECOMMENDATION SECTION OF EXECUTIVE SUMMARY. WE WILL ADD THE VOTE THAT PARAB HAD ON A GIVEN ISSUE. VOTED TO ADD VOTE OF 2-1 on this Executive Summary. D. GROWTH MANAGEMENT UPDATE Capital Improvement Element for Parks and Recreation open space is under review by the State. This is a hand out from the Growth Management Plan to show general categories and projects over the next several years. Next year's funding requests design money of Phase II of community parks for facilities that will be within the community park system within the Growth Management Plan. We are looking at design and construction and construction and design to get a better mode of facility. Boat Landing Study recommended construction of Bluebill Landing next. As we already own the location an alternative can be worked out for allocated money. MR. BURTON: This $313, 000 is money that is being spent or able to spend? MR. CRAWFORD: Reflects existing for this fiscal year. Some of that is reserve money, bond money and some from ad valorem. It is not just bond money. If it is not spent it will be carried forward but has to be spent on Capital Improvements. If design project is not completed will make a recommendtion to the Board to carry forward that money to next year's budget. This gives you an idea on outlay and proposals. These things can be amended each year based upon situations that become available without being anticipated. If some project wants to be moved forward it can be. Depending upon factors involved this is our basic guideline to follow for the whole park system, not just community parks. MR. BURTON: Read something in the paper about an Ordinance to regulate boats and beach areas. Think they will find cannot regulate State waters but can regulate vendors. MR. O'DONNELL: Tigertail Beach has a large sand bar and wish to ban all boating operations between the beach and the sandbar. The private boaters and not the concessionaire boats are causing the problem. Sheriff's Department has indicated willingness to enforce it but a definite ordinance is needed to that effect. Only has two boats so will be a problem enforcing it. County can regulate idle speed out 100 yards. NEW BUSINESS A. RECOMMENDATION FOR BEACH PARKING FEES MR. O'DONNELL: Wish to increase parking fees at Clam Pass, Tigertail and Vanderbilt. Where have parking lot attendant fee will be, starting October 1, $1. 00 per car per day - no beach parking permit for the County. Horizon has no meters and will stripe the parking area, but fee increase in staffed parking lots only. We do have 25 meters at Vanderbilt which will be increased to confirm with the $1. 00 charge. Other beaches that have no charges will remain the same. Wish to have uniform charge - were looking at resident and non-resident which can legally do but problem is on Tigertail where we have a special agreement with the State for the development of Tigertail Beach facilities. It made sense for the charges to be uniform. MR BURTON: Still have deal with City of Naples? MR. O'DONNELL: Have $70, 000 to pay City of Naples so County residents can get city stickers for City beaches. Any one comes, regardless of residence, will be required to pay $1. 00 at any staffed parking lot. That is for parking only, not a beach fee, and will help offset the cost of the Ranger program. Have two beaches with concessionaires, Caxambas, Tigertail and Clam Pass. There was a small floating dock with small concession at 951 ramp. He paid a per centage to the County. There was not enough room on land for a concession and had to go into the water (barge) and move it every night. Have never put a concession back in there. Studies show that we should have some sort of amenities there. Have looked at expanding concessionaire operations but have other major issues higher on priority list. Part of problem was four laning 951. Now four laning will take place on the other side of the street. MR. THOMAS: I MOVE THAT WE RECOMMEND TO BOARD OF COUNTY COMMISSIONERS THAT NEW PARKING FEES BE ADOPTED. SECONDED BY MR. MCQUILLAN. VOTE UNANIMOUS. MR. O'DONNELL: Will be going into effect October 1. Resolution will be submitted sometime in September. The Budget reflects revenues based on the $1. 00 fee. B. RECOMMENDATION TO APPROVE PARK RANGER TO ENFORCE COUNTY ORDINANCES. Our Park Ranger has just recently completed a certification program but to enforce the issues we need the authority from the Board. This Executive Summary will give the Park Rangers the needed authority. At present we have one Park Ranger. MR. BURTON: We have 1 Park Ranger and now she has no authority except to report back to the Sheriff's Department. MR. O'DONNELL: She completed a 40 hour course regarding parking citations, will have no fire arms, but will have a radio on person and in the car and will be in direct contact with the Sheriff's Department, Parks and Recreation Department, and 911. The ranger will be working nights, weekends, being used for crowd control at special events, be able to handle litter, parking, etc. , will be in uniform but no fire arms. Will also give Naturalist instruction. MR. STEVENS: Drinking allowed on County beaches? MR. O'DONNELL: No alcohol on County or City beaches. We do not have means to enforce it - City does - we have had to rely on Sheriff's Department which patrols on a hit and miss basis. Rangers will have a 4 x 4 pick-up truck, 2 horses now at Animal Control, ranger will be riding horses for crowd control. Will be good public relations. Will see Rangers at Snowfest this year. Will truck horses to Marco, or wherever required. Will have no horse diapers - dig hole and bury "it" . MR. MCQUILLAN: MOVE RECOMMENDATION TO APPROVE PARK RANGER TO ENFORCE COUNTY ORDINANCES BE APPROVED. SECONDED BY MR. STEVENS. Sheriff's Department is a separate constitutional office - could a program be set up where sheriffs would be assigned to our major heavily used park areas. Our Ranger program is heavily endorsed by the Sheriff's Department - Ranger's salary is less, requires less training. By end of next fiscal year will have 3 rangers. Isolated areas to be concerned about include Lake Trafford, beaches, Bayview Park. The position will not be 9-5, more afteroon, evenings and week ends. Will give closer attention to week ends and holidays and work back. Possiblity of having a bi-lingual person for a ranger discussed. Concern voiced for present Ranger - will have a uniform with a badge, will have a radio and will be in contact with the Sheriff's Dept. who will dispatch someone if needed. VOTE FOR APPROVAL UNANIMOUS. C. REVIEW OF BUDGET FOR 1988-1989 FISCAL YEAR MR. CRAWFORD: Budget print-out highlights major projects, major capital equipment replacements. The 7 1/2% pay increase in is a separate fund. MR. O'DONNELL: 9 1/2% total pay roll was allocated and placed in a special fund - there will be various adjustments for each Department. Will be increased in next year's budget. MR. CRAWFORD: Budget format includes an activity measure which is a process to measure some things we do. Budget has three major categories - Personnel, Operating and Capital. We have under operating 2 Funds - General Fund Budget includes all areas in the City and then MSTD 111 reflects Immokalee, Everglades, and beaches in unincorporated area. This Fund is beacuse of distance - ie. Immokalee residents would find it more diffictult to use facilities located nearer the City than those in Immokalee on a regular basis. Golden Gate Community Park is being supported by tax dollars, not only because of Administrative Office being here but can justify recreational programs being used by residents of the City of Naples. Paint sprayers are different prices due to difference in size and use for which intended. Budget addresses a lot of long outstanding maintenance concerns in Immokalee. Renovating restrooms at Airport Park, redo bathroom floors - $35, 000, South Immokalee Park - $22 , 000, Trash Receptacles - $8, 200, and $16, 000 allocated for machinery and equipment. Immokalee has more park facilities, is further removed from beaches, but has fresh water lake. Lake has been sprayed for weeds and is starting to clear. Have purchased a jon boat so crew can pick up trash. Equipment will be stored in barn at Immokalee Park. MR. BURTON: How much outside revenue does Parks bring in each year. Trying to increase this amount? Hoping to become self sufficient? MR. O'DONNELL AND MR. CRAWFORD: Some activities should be tax supported and some should not. Recreational programs should be self supporting. Revenues and fees should govern the costs. We try to stay in line with ideas of the Board. We have to provide service to those who cannot afford to participate. The lunch program in Immokalee is a good example. All recreation programs except Summer Camp and No School Days pay for themselves. Marco Racquet Club pays for itself excluding staff and maintenance. The staff and maintenance crews work County-wide and not strictly at Marco. Charge is made for lessons and to play tennis and racquet ball. MR. O'DONNELL: Debt Service includes Seagate area recently annexed by City of Naples and will pay share of debt until bond is retired. The facility is still County owned, used by County and City residents, just mailing address is now in City. Page E-16 - County Manager did not recommend projects. We had originally proposed expanding the parking lots at Golden Gate Community Park and North Naples Community Park. The County Manager felt that we should look for Road and Bridge to do this and not use General Fund money to pay for it. We are trying to work something out. We are sharing this information with you so you have an idea of where the money is going. It is general information and no action needed. D. RECOMMENDATION TO AWARD TEE-SHIRT BID Parks and Recreation Department orders approximately 1, 600 Tee Shirts per year. Sent out 14 bids, received 3 back. PT GATOR $10, 565; T SHIRT EXPRESS $10, 377 and HAPPY ENDINGS WEST $9, 066. The Department does not check the vendor for appropriate licenses, this is done by the Purchasing Department. All the Department requires is that the tee-shirt meets standard qualifications, quality, material etc. The low bidder is a new company wishing to gain the County business. This is an excellent advertising promotion and vendors are sometimes willing to lose money to gain the contract. MR. THOMAS: MOVE THAT WE ACCEPT LOWEST BID AS PRESENTED. SECONDED BY MR. MCQUILLAN AND PASSED UNANIMOUSLY. E. FUTURE BIDS Bid for fencing at Immokalee Park and Equipment Bid for Immokalee coming out tomorrow. Would like to contact Advisory Board members, give them a bid tab sheet and receive approval. Also the annual contract for Courthouse Grounds Maintenance was opened yesterday by Purchasing Department. The Purchasing Department will be writing an Executive Summary to the Board of County Commissioners to approve the annual bids. Cannot give exact date, but when tab sheets are returned to recommend vendor will call. It was decided that a special meeting would not be necessary if polled in person. Do not wish recommendations go before Board of County Commission without PARAB approval. MR. THOMAS: MOTION WE BE POLLED IN PERSON OR BY PHONE INDIVIDUALLY REGARDING THE THREE BIDS THAT WILL BE OPENED WITHIN THE NEXT FEW DAYS. SECONDED AND PASSED UNANIMOUSLY. MR. BURTON: Summer Program involved a lot of people not on staff. One person needs recognition for an outstanding contribution and this person is Skeets Olesky. He provided 50 poles, rods, sinkers, etc. for fishing to youngsters ages 4-15 and took each individual out on the water in his boat for 7 to 8 minutes at no cost to the County. MR. BURTON: MOTION THAT BOARD OF COUNTY COMMISSIONERS RECOGNIZE THE EFFORTS OF SKEETS OLESKY. MR. MCQUILLAN SECONDED. PASSED UNANIMOUSLY. A Resolution will be written and presented at Board of County Commission meeting. ADJOURNED 11: 07. EXECUTIVE SUMMARY RECOMMENDATION TO AWARD BID $88-1308 TO TROPHY CASE FOR TROPHIES USED FOR PARRS AND RECREATION PROGRAMS Objective: To award Bid 88-1308 to Trophy Case for trophies used for Parks and Recreation programs. Consideration: A legal notice appeared in the Naples Daily News on August 26, 1988, to invite vendors to bid on trophies for youth and adult Parks and Recreation programs. Bids were sent to six (6) vendors and the sealed bids were opened September 14, 1988 . A bid tabulation is attached for your review. The Parks and Recreation Department reviewed the Bids and is recommending the Bid. be awarded to Trophy Case of Naples. The low Bid was determined by the total cost of all items bid. These trophies are used throughout the year for County sponsored programs. The Parks and Recreation Advisory Board reviewed and approved this bid on September 22, 1988 . Impact: Funds for this expenditure, approximately $9, 000, have been budgeted in Accounts 001-113-6341-5299 and 111-113-6341-5299 . Recommendation: Staff and PARAB recommends the award of Bid #83-1308 to Trophy Case, 963 4th Avenue South, Naples, FL 33940 . 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H '° 0 0 H + O + Om �' "1 T• (D `G H '* ft + +C)m ■ •• + + I R El A + +0 P. + + Y cu \ F' + + yo\l y fD H I 0 = o 0 a + + *Iw • + + •• \ J 5 >v >1 p C "1 + + I N H t• HCrr HCrt HCtD HCtMD + + I ill oxtD ozr• 0 oz= + + gym O H ySYH yHw yHM ' CD + +,0H Co Po t7 r t rr C r + + G H II 1< b roro roro bro roro + + rrrPe- CI 7:i 71 71 0 7:7 7J '�1"a + + I'D co H HH HHDI HH HH + + es)I•+ 14 n Or) OQrt 000 0 + + o 0. DI M C7 t7 t9ncM VI&I VI ti + +-. + + M + + HC + + ,'o + + m 0 + + CH• + + Z + + W + + �� �� + + re3t. 444/1 4/144 + . i + r� N lu, N •I O it. +�� p IW + I. o +- + + + + + + + �p 44 4444 44 44 4/1 4n 4/1 44 + * + z p . b. +11 C/14- O H•�7' "� �` -+ t, CP CA !C .GIp,I '� + ..,3c4:+ O1 O + H'y 0 D O ,_ S � O +� + Ottl L -.� pw +. �►+ C H + + H p •S-s • + + + + H> + + t'IO Z 411 4444 4/1 44 411 4/1 44 4/1 +• * + CI rt tc; F.t .-5. p lb O l O V.--4 $,�C� �,'T+H m tf. i c Io o �1 0'� t + may c. Ari+• ++ ■ 44 4444 . 4444 • 4/1 44 4/1 44 + *+ c + + CO 2(/(•1 I • + + rr i ++ .H � � ma_+ $p + m + + m + + it + + 44 4/14/1 N4/1 444/1 4444 + *+ • t 4.4 NI Y1 ti(110 $1„ o - o ii' ., + + +• + + + 44 4/1 4/1 44 44 44411 4444 + *+ • + ' + 1+ I + + ?1 ✓1 +Er▪ + 6'\ t ) +40+ ° 0 0 O +�F+ + i+ g CITY/COUNTY AGREEMENT ADDENDUM NO. 7 THIS AGREEMENT made this day of , 1988 by and between the CITY OF NAPLES, a municipal corporation, 4:; hereinafter called the "City" , COLLIER COUNTY, and the COLLIER COUNTY WATER-SEWER DISTRICT, hereinafter collectively called the "County" . W I T N E S S E T H WHEREAS, the City and County entered into an agreement dated October 16, 1977 ( the "1977 Agreement" ) , relating to water service which agreement has subsequently been amended and supplemented by addendum; and WHEREAS, the City and County desire to further amend said Agreement in order for the City to provide interim water service to the East Naples Community Park; NOW, THEREFORE, in consideration of the mutual covenants hereinafter set forth, the City and County agree that the 1377 (;) Agreement is hereby amended as follows: 1. The City will provide interim water service to the East Naples Community Park ( the "Park" ) for a minimum period of ( 5) years from the date of this Agreement and for any additional time after the initial period of five ( 5 ) years until County water service and facilities are made available to provide permanent water service to the Park. The Park is located on the . South side of- Tiiomasson Drive and more particularly described as follows: The Northerly 1 ,940.99 feet of the Westerly 1 , 290 feet of Section 24 , Township 50 South, Range 25 East, Collier County, Florida , less the North 710 feet of the West 990 feet, and less the North 50 feet for road right-of-way. 2. The County, through its Parks and Recreation Department, shall pay all applicable water connection charges to the City including the water impact fee and the monthly water service fee normally charged to customers within the City water service area. 3 . The County shall (a) install a "hot tap" into the City' s existing sixteen ( 16 ) inch water main located on the South side of Thomasson Road, ( 1i) install an eight ( 8 ) inch water maid within a twelve ( 12 ) toot wide utility easement and (c ) install the appropriate gate valves , blow-off valves and other related Am, facilities , all as shown on the construction drawings attached hereto and incorporated herein as Exhibit "A" . 1 oriaromisommlimmilmwm s 4. The County shall convey the utility easement and the C piping, valves and related water facilities to the City, upon completion of constructions and bacteriological testing, for operation and maintenance until this agreement is terminated. 5. The City shall install water meters in the sizes and locations shown on the attached Exhibit "A" . The County, through its Parks and Recreation Department, shall pay to the City the meter tapping charges normally charged to customers' within the City water service area. 6. The City shall provide water service to the Park through the water meters which are installed by the City at the point of water delivery as shown on the attached Exhibit "A" . 7 . At such time , after the initial period of five ( 5 ) years, when the County water facilities become available to c provide permanent water service to the Pail:, this Agreement shall terminate and the City shall immediately convey to the County, at I no cost to the County, the utility easement, the water meters which were installed by the City, the eight ( 8 ) inch water main and all related water facilities ( including all valves) which are being installed by the County to serve the Park. IN WITNESS THEREOF, the parties hereto have caused this agreement to be executed by their proper officials. DA'J'E: CITY OF NAPLES, a municipal AT TES JANET CASON, CLERK corporation By: ___ -- EDWIN J. PUTZELL, JR. , Mayor DATE: BOARD OF COUNTY COMMI55IUNERS, ATTEST:JAMES C. GILES, CLERK COLLIER COUNTY, FLORIDA, AND EX-OFFICIO THE GOVERNING BOARD 41100 OF THE COLLIER COUNTY WATER-SEWER DISTRICT By:----- BURT L. SAUNDERS, Chairman Approved as to form and legal sufficiency: t _ . ___ Kenneth B. Cuyier County Attorney 2