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Agenda 05/26/1988 PARKS AND RECREATION ADVISORY BOARD AGENDA MAY 26 , 19B8 The Parks and Recreation Advisory Board meetin4 .will be held on Thursday , May 26 , 1988 at 9:00 a .m . in the Parks and Recreation Administration Building Conference Room 3300' Santa Barbara ' ' Boulevard . I . Call Meeting to Order II . Approval of Minutes from past meeting (3/17/88) '. III . Additional items if necessary • IV . Old Business A . Naples Radio Car Club - update 3 . Tigertai7 Bath House renovations - Status Report C . East Naples Community Park - Status Report CD . Regional Park - Status Report V. New Business A . Vending machine bid - previous� y approved by Chairman B . Recommendation to approve Bid #88-1252 , Tennis' Court Re-surfacing C . Boat Landing Survey , . D. Discussion of future meeting dates . � E . Recommendation to apply for Summer Program Food Grant for Immokalee F . Recommendation to approve a contract between Collier County School Board and the Parks & Recreation Department for use of school buses during the Parks and • Recreation Summer Camp . • ^�N�� ^ ' a�� ` � ( ` . Meeting was called to order *ow Motion to approve minutes of March 17th meeting . Ms . Baltakis second Mr . Burton stated that the minutes are not as concise has he would like . Mr . Burton asked to have the meetings moved back to the Courthouse Complex with an official recorder being present at the meetings to take the minutes . All were in favor of the motion to move meetings back to Courthouse Complex . Additional Items : There was much discussion regarding the dates and times for the new meeting dates . It was ultimately decided that they would be held on the fourth Thursday of each month . Motion was made to move the meeting date to the fourth Thursday . effective April 1988 . ~~� All were in favor and passed unanimously . Ms . : With regard to last months issue of getting news out to media . Ms . Baltakis stated she spoke with Herb Luntz . He stated we have no control over the newspaper printing our meeting times . Herb would need information a minimum of 1 week before meeting date . Herb stated that for highlighted information he would need it approximately 10 days before meeting and he would rewrite it into nice press release . Radio will do PEA . and Herb stated he would be glad to help out Donna stated she would meet with Ed Oakes to get list of Civic Associations . brought up the topic of T-ball for youngsters . Mr . Stevens suggested a ball diamond for T-ball and Little League . Suggested Arron Lutz Park . Mr . Crawford : Brought up the question of items needed for Budget requests for FY 88-89 . Mr . Thomas school . . . . . . . are a little small . stated that anything that they could have supporting the �� requests that involve the community would help . . Mr St:evens stated that the shuffleboards next to the tennis courts ~`-'� --_-_---4i'-___--___--- -_---_ w- . . . ` . 1 4:; . at Arron Lutz park need to be resurfaced and waxed . Cliff Crawford stated that the courts were resurfaced last year � He would check into the problems with the courts for shuffleboard . � stated that several hundred dollars worth of materials were supplied to the neighborhood for their use Old Business: E . Naples Community Park : Notice to Proceed was issued on March 7th and construction was begun on March 11th . After clearing is completed the County Environmentalist needs to examine and flag any trees that might be in the wetlands area Signs are posted to the fact it is a construction site n- , Burton inquired about staffing and Mr . Crawford stated that there would be a control facility similar to Golden Gate and North Naples Parks. inquired about the feasibility of placing the softball field in a different location so the old ballfield could still be operational . � � Mr . Furlong , construction engineer , spoke briefly about the � �~�� conditions and agreements with the School Board concerning shared use of the field and the budget costs . B. Tigertail Restroom Renovation : Mr . 1=oLbier stated the County Manager requested we get 2 additional quotes on the roofing which we have supplied to him . This should be on the Board Agenda for March 22 , 1988 . The lowest contract quote was $6 ,200 . Mr ,_ Burton inquired whether the Master Plans had been installed in the parks . Mr . Loubier. stated that there are 3 Master Plans which are being put together i .e . matting and framing but 2 Plans are not available as of this date . New Business: A. Radio Car Club . Mr . Loubier stated that he met with representatives from the Radio Car Club and had discussed several items . Site at Palms Springs Park in Golden Gate has been marked off and looked at by our staff �=� and we feel that it is an appropriate use for that facility . It is just a proposal . A lease agreement would be needed from the ROC to . . ` ~~ proceed with the use of this park . PARAB will make a recommendation °*000, to Parks & Recreation Department staff for use of this site kis inquired about neighborhood feedback regarding problems that might occur with these races . The parcel which the park site is located is zoned properly for recreation and open space . Mr ._Thomas inquired about the parking facilities and the impact which the neighborhood would feel . : It shouldn 't have any because we are not planning on developing any parking . We have right now off street parking which we feel can accommodate easily 40 cars and we would limit it to about 40 cars at the site at any one time and that is to prohibit the masses of people in cars coming into the neighborhood and destroying the park . Mr . Burton : These people are willing to take the responsibility of repair and maintenance of any grass which may be disturbed or destroyed through parking for any event that they have Mr . Burton : I wanted to get back to the individual items . If we decide and approve this proposal by the Radio Car Club we are not approving the individual items to be negotiated by the County such _ as the parking . Maybe the County will say we can 't allow that �� Mr . _Lg1dd,er : Correct Mr� : Or the five year } ease or whether you want to give them 8 yds . of soil or clay . Those would be things they would negotiate with the attorney on : Exactly . We have made that clear to them in a couple different meetings . I asked them to put together a proposal outlining a few of the concerns that I anticipated the County having and also asked them to bring up at their general membership meeting and talk about any concerns that they may have This is merely a proposal that outlines some of their concerns and something that we can use as a tool to negotiate in drawing up the contract . : This is not for exclusive use is it? : No it would not be exclusive use Mr . Burton : I think what you are going to find is when they finally get to the County Attorney it is going to end up something like the Airplane Club . They may not get the five years they may get year to year But that is something they will have to argue out with attorney . If they get to the point where there is an impasse then they walk away . Right . (:). Mr . Loubier : Yes , that is exactly right . : So we really don 't need to look at these items . We are *me being asked to send recommendation along to the County Commission along with the staff 's recommendation that this park site is acceptable and it would be good use in this area for a Radio Car Club and they should enter into negotiations with the Radio Car Club . : In the form of a contract . : I have no problems with that . Can I get some more information about the wetting down of the clay track for proper racing surface . CarC1ud : Sure , in the off road racing it is important that we have a slightly moist track for the best possible racing surface and with clay , as you know on baseball diamonds , it does dry out and becomes very slippery to race cars on it All the major tracks across the United States and tracks in Florida there is some sort of irrigation system or sprinkling system or hoses that are used manually to wet the track down and usually one wetting is enough to last entire evening or daytime racing . If it is in the summer time and we are holding it on a day it is really hot and dry we may have to wet it down twice . Mr . Thomas : And you bring your own portable and pump out of the lake and do it Co* Not much water at all a very limited amount . Mr . Stevens : I read in the other one I haven 't looked this over carefully here , but I understand that they want the County to provide the electric into the boxes . : That says that the club will be responsible for all utilities and will keep the utilities on a fulltime basis and take care of all construction . Mr . Stevens ; I read that , but I read something in this older one Mr . Burton ; That is a different site The older one may have been at Manatee where they have : 8h , is this on Manatee . This is the one you gave me today . Mr . bier : Right Mr ._ : This is the one we got a while back . : Right and that was not any particular site at all . They just wanted to see if the County had anything available and ' -^ they were giving us a general proposal . Mr . Stevens : Ok now in this one the County doesn 't provide the . � . . ,~— electric in the boxes . qr . BlArton :. Let 's just take a minute and go through these one at a time . Item #1 they are asking for an initial 5 year lease with 2 renewable 5 year lease options because they are going to spend so much money there they don 't want to be spending it and then asked to leave in 6 months or a year . They are going to comply for County permits and all that they do there will have to be with approval of the County Building and Zoning . The County will be given the track if they disband or abandon the property the County takes over and does what they want with it . As far as the money they are spending I don 't know if that is even important . The club is going to complete the project with no financial support from the County and they are asking later for some support but it is not necessary that they have it . The club can get additional 40 cars in there if they need to in a big event so they will not be putting a big impact in the street areas or anything else . ~ i1��L#7 they are going to be responsible for improvements , track maintenance, sprinkler irrigation , upkeep and repair of all buildings , structures and policing of the grounds so they will keep it clean . They want to negotiate with the County to provide 80 yds of clay which they need because the County has a better source of getting the clay . Item #{8 : The car club is asking whether there are any additional � N�m� bleachers that the county may have which could be installed there . n �� They want the County to continue to mow as they do now and the club would like this to be continued . They want the County to provide portable restrooms . : Under current health rules maximum use of 90 days per calendar . M1 . oubier : We would have to build permanent restrooms or go with no restrooms at all . : In relation to this . At Arron Lutz Park there is no facilities at all over there . : That is correct . Mr . Stevens : One of the reasons being vandalism . Now what about the potential there . : That will be a stumbling block isn 't it . : It could possibly . : The County would have to deal with It we don 't have to deal with it . Either the County Attorney or Commission will have to decide . � -~ : We could recommend that out of reserves for that . . . . . �� particular community park or the community park nearest that Allege location . : No because it is specifically for the community parks . If you are talking about our community park reserve. That is specifically for this 40 acre site : What about the reserve for the other neighborhood park . M1 . Loubier : It could be a recommendation in your budget request to the County that you build permanent restrooms at Arron Lutz and Palm Springs Park . It could be a budgeted item for next year : How much money are we talking about? : We are talking about $53 per sq . foot on the average and we need approximately for something about 500 sq .ft . which might be about $25 ,000 . : For men and women restroom? Mr . : With underground utilities . We are not going with the lighting . We are in the process of working with an architect to design restroom facilities for our beaches and we have come up with about a $55,000 . This being a disjointed roof with sky lights so you get the light coming in around the entire building . ‘e : So what we could do is put in temporary restrooms -For 90 days to get them started and then put in the next budget year for permanent facilities . ' : There is also , I think , another way of doing it . If they are going to be racing on the weekends only and the club wants to take responsibility for having the port-a-johns delivered for those race days , I bel ieve they can get a one day permit on a weekly or monthly basis if they call and say they will be having a race . As long as it is not going to be there for an extended period . That is a possibility . I don 't know you would have to check with / environmental heal th on that . Mr . Stevens ; Is it mainly on weekends you will be having your events? Car Club ; Only on weekend . : Would the County pay for that? Mr . Loubier ; it would be a negotiation point within the Contract I think . We don 't have money in the budget right now ` Mr . : Addressing the Car Club . What are you doing for '�� restrooms now? Do you have restrooms available for you where you ' /kola, race? ` . . . . [ar_[Jub : Because we race in front of the Winn Dixie and we do »�� bring a fair amount of people to them we have been using those facilities or the Mobile Gas Station right next door . Mr . Bu Are there any other alternative uses for this park besides their Radio Car Club which would make sense to build $25 ,000 worth of restroom facilities? : Not really . Mr . Burton ; Because there is no one in the world that will build $25 ,000 worth of bathrooms for a radio club . Mr . : Really it was designed for a neighborhood park , there is no irrigation , electrical systems or underground utilities . It is basically a lake , open area and tot lot and what we are proposing since it is a good location for this type of use that they proceed in building their structures out there . Mr . Bu All of these are items that they will have to negotiate with the County Attorney and Commission . Ms . : Addressing the Car Club : What is your average attendance that you are getting now? Car Club : We normally , on good weather days , have between 40-50 Cdrivers . These are in different locations . At a shopping mall we have had approximately 70-80 spectators which will come by and stay with us, leave , come back what ever . In a remote facility spectators will be much harder to come by but we can at least have possibly 40 drivers . We are talking about wives , husbands , sometimes grandparents you could easily have 60 people there . : They were holding it at the Mall and now they are having it at the new plaza on Pine Ridge and Airport Rds . The Car Club gave a brief demonstration of the radio controlled car. and gave a short run down of the events and the types of people attending . Mr . Stevens : Seems to me that the only potential problem might be Just the traffic generating here . M1 . ).._oubier : We have tried to overcome that by eliminating the parking and that is something we have discussed openly and that they understand that it is a neighborhood and they cannot hold national or large meets there because of the parking hazard basically . Car : I drove by the park site yesterday when I dropped off these plans and there are a tremendous amount of children in that area and I think once the park becomes developed there will be a lot �—. of support , I am hoping , there will be a lot of support from that ' %li~ neighborhood in getting the children in the club . They were out in the road playing with tennis balls and frizbees and with this type _-~~__~'--~_ of organization on the weekend I think they will get interested and involved . : So when the spectators come for this event . There is no charge is there? Car-Cludl: No Mr . Stevens : They say in the other proposal , that you would have raffles, donations . Car. We raffle off cars . The ruffling we have done is to raise donations for Brad Lee who needed a heart transplant and we were able to generate $600 from the raffle and from services which we provided ( i .e. hot dogs , pepsi ) . Mr . Stevens : But you income be strictly from the membership registration fees. : I recommend to the County Commission and instruct the staff to make a joint approach with the Radio Club to develop a relationship between the County and this club to provide racing facilities at Palm Springs Park . Ms . Bal1�akjs : I second it Mr . Burton : Any further discussion? Being no further discussion All in favor signify by say aye . Motion passes . Mr . : I would recommend that the course . . . . . Can I show you one thing . . One putting electricity there I was told that it would have to be put underground as the parks are not `!^ allowed any overhead lines . I got with FPL and they have lines running behind the houses . [ar_Cipb: We thank the Board very much because we have been trying very hard looking for a home . We feel Collier County would be proud of the facility that we are trying to build and believe me it will be maintained in a top notch condition because we have a lot of time and effort put into it Mr . 1=oubier : In support of the Club , any dealings I have had with them have been some of the best meetings I have ever attend . : Suggested that the neighborhood children owning a radio controlled car would be able to use the track . MsBaltakis : I think this is a right step in attempting to brinm families together . Mr . Stevens : The fact others could utilize the area it would be a ~w� - ' . ^ -- '-=��---�-~--- - '-~---~ ' . . ' ' good factor in Commission presentation . : The Goals & Objectives for our local comprehensive plan were brought up to the Citizen Advisory Committee last week and they were approved . There are two items on that agenda which were not approve which we want to address . Those items were funding items . The reason they were not approved is because no other agencies Goals & Objectives addressed the fundings except ours . We have added those two items in One was in support of impact fees for parks & recreation and two was to continue charging program registration fees as we do now They were eliminated only because none of the other elements addressed funding sources . We did have people in our subcommittees say they are in support of those but they would not support them in the GOP's . I am just trying to make , you aware of that because when we go to the Board of County Commissioners , I have been advised by the Growth Management Director that we are to give them staff recommendations along with the subcommittee recommendations and you are probably more familiar with that then I am . But we will , when we go to the Board of County Commissioners , ask for impact fees and continued support of our ^ program fees which are in operation now . We are looking at March 30th bringing it to the Planning Commission and making our ��� presentation on the full comprehensive plan recreation open space U `�~ ' p element . Special Even TV Ms . McGinty ; "For Kids Sake" , April 16th , North Naples Community Park beginning at 10 a .m . ending at 4 p .m . This is to celebrate children and families spending time together and improving quality of family life . We will be co-sponsoring it with WINK TV and they have done some releases for us with professional actors and actresses advertise . Parking will be at the Green Tree Shopping Mall with 3 buses transporting people to and from the park . There will be musical performances , dance groups , children and adult contests throughout parts of football field , demonstrations , fire department , EMS , helicopter landing . There will be a variety of concession sales . Mr . Burton : How many people are expected to attend? Ms . McGinty : Approximately 3 ,000 Flyers will be given to schools . Re2Lonal Park Status : Mr . L : We wanted to inform you that Highway Pavers have given the County a proposal for approximately 500 acres of land to be purchased by the County at their pit off CR951 . It is now being III reviewed by the staff and County Attorney for consistency , and there is also some mineral rights statements in there which need to be . .7-.. ,' . . . . , ' � . closer looked at It is basically done in phases whereas within the ��� next 5 years they will give us this amount of property for this amount of price and within 10 years add on this amount of property and ends up being 1000 acres . AVATAR Property : : What is AVATAR property? Mr . Loubier : We were in receipt of a memo from the Real Property Management Department stating that the County has come into some property in Golden Gate , more in the Estates area, from AVATAR and if the County is interested in purchasing any of the property to submit a request to the Real Property Management Department . I have reviewed the sites that they have available and they are mostly in residential areas and smaller sites so our department will not be submitting any requests to obtain property . Redesign of Heath oPsr1�LI Mr . Loubier : The site was never surveyed when it was donated to us and we started talking about developing some football field areas where we had originally drawn out football area to be it is determined that there is some environmental problems and that we are going to have to redesign that park similar to East Naples Park . ' 4 , Mr . Smith: Where the football field is suppose to go is in the middle of a scrub oak area and we have talked to the county environmentalist and they expressed a concern that they would like to save that area if possible for a passive recreation area We have gone back to Wilson Miller and with Bob Furlong , Kate Muldoon and myself are going to hopefully flip flop that football field from where the scrub oak is to where the palmetto is The park is located across from the High School entrance . ' Mr ._Steveas : Was this donated or acquired? Mr . Lguier : Yes , it was donated . Mr . Burton : Motion to adjourn the meeting . Mr . Stevens : Second the motion ^ All in favor say aye . All in favor . ID 1, EXECUTIVE SUMMARY • RECOMMENDATION THAT THE BOARD OF COUNTY COMMISSIONERS CONSIDER LEASING A PORTION OF PALM SPRINGS PARK TO THE NAPLES RADIO CAR CLUB, INC. Objective: To recommend to the Board of County Commissioners that the Naples Radio Car Club , Inc . be allowed to..lease a portion of Palm Springs Park to develop , maintain and operate a track to race "/10th scale, radio controlled , cars. • *v Considerations: Approximately one (1) year ago the Parks & • Recreation staff and Advisory Board were approached by the Naples Radio Control l Car Club . The Club was looking for a home base from - which to race and thought a park would be appropriate . • The Club gave numerous presentations to staff and the advisory board • cone:errning the nature and recreational benefits of their hobby , racing model cars . Staff and advisory board members concur that this type of recreational activity belongs in a park setting . After careful review of available parks which could accomodate the Club , Palm Springs Park was discussed and unanimously approved by I - the PARAB for consideration by the BCC . srt� An initial proposal was given by the Club to the PARAB during their March 17th meeting . Additionally , a demonstration of the cars was given , specifically to determine the noise l evel . It is safe to say that the cars are virtually noiseless . A copy of the proposal is included and should be reviewed . Fiscal Impact : Note - to be handled by the Naples R .C. Club . Recommendation : The Parks and Recreation Staff and PARAB recommend that the BCC consider leasing to the Naples R .C . Club , Inc . a • portion of Palm Springs Park to be utilized as a track for model race cars and advice the County Attorney's staff to prepare a contract , similar to the Model Aeronautics Club , utilizing Manatee Road property , for the Naples R.C . Club , Inc . .-rspareri by - �«��:�� Date Dan Lo ib i er Parks & Recreation Superintendent • Reviewed by �� j Date Cliff Crawford' Parks & Recretion Director Reviewed by Date Kevin O'Donnell Public Services Administrator • �---- • • RECOMMENDATION FOR APPROVAL TO APPLY FOR A GRANT FROM THE STATE OF FLORIDA TO PROVIDE LUNCHES FOR IMMOKALEE SUMMER RECREATION - PARTICIPANTS Objective: To gain Board approval to apply for a grant with the State of Florida and County School System to provide lunches for participants of the Immokalee Summer Recreation Program and allow the Parks and Recreation Director to act as the County's liaison officer to administer the grant if received . Considerations: The Summer Food Service Program (SFSP) was . established to ensure that during school vacation , \various • agencies would be able to provide the same high quality meals provided during the school year by the National School Lunch and School Breakfast • • Programs . The program resulted from an increased awareness • providing proper nutrition . SFSP makes meals available to children eighteen ( 18) and under free of charge . • Organizations that may sponsor the SFSP are limited to : • . 1 . Public or private non-profit school food authorities and residential summer camps . 2 . State , local , municipal or county government entities provided that these entities certify that they will directly • operate the program at each site under the sponsorship . The sponsor will be responsible for supervising site staff and managing program operations at sites during the period of the program participation - in this case six (b) weeks . Sponsors of the SFSP receive state funds based on the number of meals the County School System serves to the children . Reimbursement rates have been established to reflect the costs of administering the program . Sponsors may claim reimbursement for only those meals served to the children participating in the County 'Summer Recreation Program who are eligible for free or reduced -price • meals under the National School or School Breakfast Programs . Immokalee is 100% eligible for the SFSP . The SFSP has been successfully administered by the Parks and Recreation Department for the past four (4) years . Last summer the grant provided 7 ,000 youths with lunches . This summer we expect to provide close to 7 ,500 lunches . Immokalee School personnel wil l be preparing the lunches . Fiscal Impact : There is no fiscal impact . The program is fully funded by the Federal Government . Recommendation : The staff recommends that the Board of County • . Commissioners allow the Parks and Recreation Department ,to -file,for the SFSP' grant as described above for the 1988 Summer Program°=and .:,`t , appoint the Parks and Recreation Director as the County.:.s_tiaison • officer to administer the grant if received . Prepared by � `/(l/i-- - " L1ate-=1_ 1�'_ �" Marilyn McGinty Recreation Superintendent Reviewed by y---� Date Cl iff r-44-Ford Parks and Recreation Director - - • Reviewed by - Date Kevin O'Donnell Public Services Administrator • • • • • • • orpe • • • e. s r v rc - r�^.st^ ..-7,- �i.aw w +'-.�y k ' 4 Y ~ * EXECUTIVE SUMMARY RECOMMENDATION TO ENTER INTO AN AGREEMENT BETWEEN COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS AND THE COLLIER COUNTY SCHOOL BOARD FOR THE PURPOSE OF UTILIZING SCHOOL BUSSES TO TRANSPORT SUMMER RECREATION PARTICIPANTS OBJECTIVE: To obtain Board of County Commissioners approval for the County to enter into an Agreement with the County School Board for use of school busses to be used for the transportation of participants during this year's Summer Recreation Camp . • CONSIDERATIONS: In years Oast , the Collier CountY Parks and Recreation Department has entered into an Agreement with the Collier County School Board (Transportation Department) . to` provide transportation for various recreational outings during the Parks and Recreation Summer Camp Program . The use of these busses enhances the Bummer Camp by providing a variety of activities to our participants . Examples of those outings are roller skating , Y .M .C ,A . swimming , beach trips , bowling , movies , etc . FISCAL IMPACT: The service fees are outlined in Attachment A . The cost for this service will be approximately $5 ,000 . Exact figures are not possible due to mileage charges . Appropriate monies are budgeted specifically for this function and will be paid from account 001-113-6341-3999 General Fund and 111-113-6341 Multiple Service Taxing District . RECOMMENDATION : Parks and Recreation Advisory Board and staff recommends that the Board of County Commissioners approve entering into an Agreement for the use of County School Board busses for summer program . Prepared by : ` ' Date _ 42, Mari / y, McGinty � Recreation Superintendent ' Reviewed by : Date Clifford Crawford Parks & Recreation Director Reviewed by : Date Kevin O'Donnell Public Services Administrator �w� � admin\exsbus rla►chinenr. " rr r A G R E E M E N T THIS AGREEMENT, made and entered into this day of June, 1988, by and between the COLLIER COUNTY SCHOOL BOARD, hereinafter referred to as the '"School Board" and the BOARD OF COUNTY COMMISSIONERS OF COLLIER COUNTY, FLORIDA, hereinafter referred to as the "County". WHEREAS, the County desires to use School Board buses in its summer recreation program; and WHEREAS, the School Board agrees that the County may use School Board buses in said program; and WHEREAS, Section 234.211, Florida Statutes, requires that the County enter into an agreement with the School Board and therein indemnify and hold harmless the School District from any and all liability by virtue of the use of such buses by the County; NOW, THEREFORE, WITNESSETH: That for and in consideration of the mutual covenants contained herein, the parties hereto agree as follows: 1. The County may use School Board buses to transport participants in its summer recreation program for the period beginning June 20, 1988, and ending July 30, 1988, inclusive. 2. The School Board shall furnish school bus drivers to drive the buses used by the County under this Agreement. The school bus drivers shall meet the qualifications and specific requirements established by and through Section (s) 234.091 and 234.101, Florida Statutes. The County shall pay Eight and 50/100 Dollars ($8.50) to the School Board per hour of school bus driver services provided under this Agreement. 3. In addition to the amount set forth in Paragraph 2 hereabove, the County shall pay to the School Board $.85 per mile driven per bus, and a cleanup fee of Eight and 50/100 Dollars ($8.50) per bus for each day of use. All such fees and charges shall be paid by the County to the School Board at the end of said summer program. 4. The County shall administer and implement this Agreement by and through its Parks and Recreation Department. 5. The Parks and Recreation Department shall provide a schedule detailing the dates, routes, and locations for bus uses for its summer program to the School Board prior to commencement of the summer program. Any modification or additions to said schedule by the Parks and Recreation Department will be communicated by the Parks and Recreation Department to the School Board as conditions may reasonably warrant. 6. The County agrees to hold harmless and indemnify the School District ,from any and all liability by virtue of the use of such buses. IN WITNESS WHEREOF, the parties hereto have executed this AGREEMENT the day and year first above written. ATTEST: COLLIER COUNTY SCHOOL BOARD By: THOMAS L. RICHEY DEBBIE COOK Superintendent Chairman 4[: ATTEST: BOARD OF COUNTY COMMISSIONERS COLLIER COUNTY, FLORIDA • JAMES C. GILES, Clerk • By: ARNOLD LEE GLASS Chairman Approved as to form and legal sufficiency: David C. Weigel Assistant County Attorney I IC: 11;1; A G R E E M E N T s { I I OD -_. t Z o m a m � � •ni I j i I7 w I � ( ( O N GI m8 ) 1 I IC, m i I \ ‘. .k x 0> it\ 'till 2)(1) yr! 61 • � ' er I � (11; cr ( ! m Z ? m o U) m .m 0 r Z A ?< . 7 ,,'* , , o q . a �� N � 0 i - p Ti 1,1 3:1 • P 1' iA f ! r m : m cg) I 013 n9 n r.1 t I f W { P4 F 44 L I 8TH � ' IT Zs- C: , M E M O R A N D U M R c ., _ p} 02' DATE: April 21, 1988 TO: Cliff Crawford, Parks and Recreation Director FROM: Steve Carnell, Purchasing Director SUBJECT: RFP #88-1225 Please advise as to the status of the evaluation and recommendation for the referenced RFP award for the vending machine concession. Proposals were received on March 18, 1988 . Thank you. SC/tb 0 M E M O R A N D U M TO: Ed Oates, Chairman - Collier County Planning Commission FROM: Ron Burton, Chairman - Parks & Recreation Advisory Board DATE: May 19, 1988 SUBJECT: Growth Management Plan - Level of Service Standards The level of service standards submitted by the Parks and Recreation Department have been reviewed and approved by the Parks and Recreation Advisory Board and other formal committees and sub-committees established by the Citizen Advisory Committee. I recommend that NO changes be made to the level of service standards which have been previously submitted by staff. These standards are appropriate for Collier County and in almost every case, are lower than the State' s standards. A significant amount of time and energy was put in by several capable individuals in order to develop these standards. Considering that these are recognized as minimum standards, the Parks and Recreation Advisory Board recommends the standards remain intact for the best interest of Collier County. JC L c. (7/1,!ae 0,.a ,(X/i9.96 . 5- /* • • MEMORINDUM TO: Ed Oates, Chairman - Colper County Planning Commission FROM: Ron Burton, Chairman - Parks & Recreation Advisory Board DATE: May 19, 1988 SUBJECT: Growth Management Plan - 1,evel of Service Standards The level of service standards submitted by the Parks and Recreation Department have been reviewed and approved by the Parks and Recreation Advisory Board and other formal committees and sub-committees established by the Citizen Advisory Committee. I recommend that NO changes be made to the level of service standards which have been previously submitted by staff. These standards are appropriate for Collier County and in almost every case, are lower than the State' s standards. A significant amount of time and energy was put in by several capable individuals in order to develop these standards. Considering that these are recognized as minimum standards, the Parks and Recreation Advisory Board recommends the standards remain Alt\ intact for the best interest of Collier County. (712-a-e/7)nez-r2 A4V/&9 • ACTION LIST August 1989 1. Bluebill Boat Ramp 6/13/89 - BCC approved. Obtaining land appraisals for potential site and existing site. 2 . Willow Run Proposal Indefinite Hold-Discuss at Budget Workshop, 9/21/89 3 . Continuation of Wilson, Pending review by P.S.A. Miller Contract 4 . Immokalee Board Vacancy No applicants as yet. Readvertise - 7/12/89 5. Construction of Two Approved 6/6/89 Tennis Courts at NNCP 6. ENCP Opening Approved 4/0 7 . Beach/Water Safety BCC 8/1/89 - Staff to amend Ordinance (ORD 89-11) language 431 PARKS AND RECREATION ADVISORY BOARD AGENDA AUGUST 17, 1989 The Parks and Recreation Advisory Board meeting will be held on Thursday, August 17, 1989, 8 : 30 a.m. in the Parks and Recreation Administration Building, Conference Room, 3300 Santa Barbara Boulevard. I. Call to Order II. Approval of 07/20/89 Minutes III. Old Business A. Status of East Naples Community Park B. Bid results of tennis courts at North Naples C. Discussion of Beach and Water Safety Ordinance 89-11 D. Update Bluebill Boat Ramp IV. New Business A. Introduction of Recreation Superintendent - Mary Ellen Donner B. Applicants for PARAB Immokalee vacancy C. Authorization to amend Section Three M of Collier County Ordinance No. 76-48 D. Guidelines for PARAB 1148 Naples, Florida July 20, 1989 LET IT BE KNOWN that the PARKS AND RECREATION ADVISORY BOARD met on this date in regular session at 8 : 30 a.m. in the Golden Gate Community Park Administration Building Conference Room with the following members present. CHAIRMAN: Scott McQuillin Kim Kobza Gil Mueller Absent: Charles Stevens ALSO PRESENT: Kevin O'Donnell, Public Services Administrator Glen Bridges, Wilson, Miller, Barton, Soll and Peek Murdo Smith, Parks and Recreation Manager Steve Peffers, Recreation Supervisor Arthur Jacob, President of the Vanderbilt Beach Homeowners Association Keith Sowers, Stiles, Sowers & Associates Mr. Griffin APPROVAL OF MINUTES Mr. Kobza moved, seconded by Mr. Muller and carried unanimously, that the minutes of May 18, 1989 be approved as submitted. UNFINISHED BUSINESS The Chairman, Mr. McQuillin, convened the meeting at 8: 30 a.m. The Vineyards schedule was given a detailed overview by Mr. O'Donnell. It is PUD approved, there are 62 .9 acres in the corner abutting I-75 with 34 . 5 acres of that area going to Parks and Recreation for a park. There will be extensive facilities and about 200 parking spaces. Unit cost for each tennis court at North Naples will be approximately $20, 000. The bids are to be opened July 21. Substantial completion will be September 21 and final completion by the end of September. Mr. Jacob, President of Vanderbilt Homeowners Association, thanked the Advisory Board, the staff of Parks and Recreation, Mr. Sowers and Mr. Griffin for offering to find another site for the Bluebill boat ramp. Residents are delighted with the new site next to Wiggins Pass Marina. The Association wants to go on record that they approve the new site and will help in any way they can. Mr. O'Donnell explained appraisal procedures to Mr. Griffin. He has not talked to Real Property since appraisals were done. This information has to be back to the Advisory Board by August and to the Board of Commissioners early in September. PARAB 7/20/89 • Page 2 Mr. Bridges informed the Committee that East Naples Community Park is entering its final phase. The opening ceremonies are, hopefully, to be held August 24 . The substantial completion is August 11 and final completion, August 18 . Final touches are going on now - wind screening around tennis courts, bases on softball field. Everyone is confident the dates will be met. There was innovative thinking from the Committee re impact fees. Mr. O'Donnell was pleased and urged them on. For instance: 1. Mr. Kobza asked if impact fees could be lessened subsequent to issuing building permits and when determination was made if the County has the ability to go back in and amend the area and at that time levy impact fees. 2 . Consider a weighted formula. The entire impact fee would be lessened to the least populated areas, non users of parks and then the entire impact fee would not be lost. Mr. Kobza was impressed with the Marco facility and Mr. Murdo Smith explained that both East and North Naples will have community centers of approximately 5, 400 square feet, hopefully, larger. The Vineyards will be the seventh park and a park is also being contemplated for South Naples. There will also be small amphitheaters in both North Naples and Immokalee to be used basically for small plays (15 people on stage) . Mr. O'Donnell explained that the East Naples Community Center project was pushed back because of being over allocated so that project will be in the fiscal year 1991 instead of 1990. Mr. Mueller stated that the Frank Mackle Community Center needs to be expanded and if that were accomplished the library expansion would not be necessary. He feels there is support on Marco for increasing the size of meeting facilities and would like to proceed to bring this plan to fruition. Mr. Smith introduced Steve Peffers, Recreation Supervisor, so he could explain in detail the opening of the East Naples Community Park. The opening will be a three part program - Day 1 (8/24 , 9 : 30 a.m. ) will be the grand opening (color guard, 21 gun salute and many dignitaries) , Day 2 (8/26, 10: 00 a.m. ) will be a fun day with the public and media invited and Day 3 (9/30) will be THE Grand Opening. There was a very intense discussion on Lely Barefoot Beach Preserve by all present. PARAB • 07/20/89 Page 3 Mr. O'Donnell informed the Committee that the road in Lely Barefoot Beach is under construction. This area will be maintained as a preserve. The State is basically giving the County 8, 100 feet of beach area. There will be two observation decks and a turn around area. Aerial photos were shown of the area with Mr. O'Donnell giving more explanation and location of future plans for the site. There are no concessionaires allowed to date and none expected in the future. There will always be a problem with parking. As this is an extremely tranquil, serene area, in harmony with its surroundings and, with a bit of luck, it will not be taken over by the Fort Myers Beach overflow. The State is emphasizing "preserve" and down plays a high intensity type of use. There is no anticipation of ever authorizing canoe rentals or jet ski rentals. This will be an area where one brings his own canoe and enjoys the backwaters of the preserve. Mr. O'Donnell cannot alleviate Mr. Mueller's fear that Lee County residents will take over the parking areas. Mr. O'Donnell explains that the State will not allow any differential in a fee if one lives in Collier County or outside. Things run incredibly slow with the State but they have approved this project and now it's a question of putting into written terms a long term contract which would specify when we can develop it and how we can develop it. That will take a few months to work out the language and then back to the BCC and then to the Advisory Committee. The project has great interest from the media, in fact, WINK TV filmed it. Mr. Smith explained to Mr. Mueller that Tigertail parking cannot be increased because of the environmentally sensitive nature of the surrounds. Originally Mr. Smith met with the Conservancy and the Audubon Society and they completely disallowed more parking in the area. Mr. Peffers gave details of the summer recreation program. Naples was one of 40 communities FRPA gave training to as well as resource materials on drug prevention. Seven sites are being utilized as summer camps this year including the new addition of Lely High School. A perfect site as the principal of the school has opened the school and all its facilities to us. There are 45 kids in that program, Golden Gate has 120 children, Frank Mackle has 85, two sites in Immokalee with 60 kids in one and 65 in the other, 45 at Shadowlawn and 60 children at North Naples. Where there is a community center we are able to take more kids. A food grant has also been achieved and next year we'll be working through the school system so hot lunches can be provided. The summer camp program has gone very well with no major problems. PARAB 7/20/89 Page 4 24 counselors work at various sites, that plus other needed material brings the cost of the program close to $45, 000. The cost to each participant is $35. 00 per 3 week session. There is an After-Camp program which is $15. 00 per 3 week session. This is a popular program for parents who work and cannot get their children until after working hours. Our prices are much more reasonable than any other program in the area. The programs basically serve kindergarten through 5th grade with more and more direction towards teens. This is a slow process as we need counselors who are specialized as well as more facilities which all cost too much at this moment. As principals are responsible for what goes on in their schools some are not supportive of our program. Mr. Smith explained that they have what is referred to as an "open school" . This means that once inside the school a person can go anywhere he wants as there are no doors. Mr. O'Donnell suggested that maybe school officials can be contacted again and perhaps develop an area in a cafeteria as they do in movie theatres. This cannot prevent someone wandering but it might tell the kid that they shouldn't go beyond that point. The County has worked extremely closely with the school district to accommodate them, especially at Vineyards, so perhaps they can help us now to acquire more summer program school sites. The meeting adjourned at 10: 45 a.m. ACTION LIST _ JULY 20, 1989 1. Bluebill Boat Ramp 6/13/89 BCC approved obtaining land appraisals for potential site and existing site $10,000 2. Willow Run Proposal Indefinite Hold 3. Continuation of Wilson, BCC Agenda 7/25/89 Miller Contract 4. Immokalee Board Vacancy No applicants yet Advertising again currently 5. Vineyards Final platting 6/13/89 BCC County Attorney to settle conflicts 6. Construction of NN tennis BCC approved 6/6/89 courts 1 PARKS AND RECREATION ADVISORY BOARD AGENDA JULY 20, 1989 The Parks and Recreation Advisory Board meeting will be held on Thursday, July 20, 1989, 8:30 AM in the Parks and Recreation Administration Building, Conference Room, 3300 Santa Barbara Boulevard. I. Call to Order II. Additions to Agenda III. Approval of 5/18/89 Minutes IV. Old Business A. Action List V. Community Park Impact Fee Districts VI. Proposed Construction Projects FY90 VII. East Naples Community Park A. Grand Opening Ceremonies 8/24/89, 9:30 AM B. Opening Fun Day 8/26/89, 10:00 AM - Noon VIII. Lely Barefoot Beach Preserve A. Draft Site Plan IX. Wilson, Miller, Barton, Soll & Peek, Inc. Report A. E. Naples Community Park B. Golden Gate Baseball Field C. North Naples Tennis Courts X. Informational Purposes A. Recreation Superintendent Mary Ellen Donner B. Summer Recreation Program (470+ participants) C. Department Recognition 1. National Association of Counties Achievement Award, "Magical Easter" 2. Source Letter Honor Award "Magical Easter" 1517 May 18, 1989 LET IT BE REMEMBERED, that the Parks and Recreation Advisory Board met on this date at 8:30 AM, in the Palmetto Room of the Administration building at Golden Gate Community Park, Naples, Florida, with the following members present: Chairman: Scott McQuillin Vice Chairman: Charles Stevens Kim Kobza ALSO PRESENT: Glen Bridges from Wilson, Miller, Barton, Soll & Peek, Inc. ; Kevin O'Donnell, Public Services Administrator; Cliff Crawford, Parks and Recreation Director; Murdo Smith, Parks and Recreation Manager; Chris Holley, Community Services Director, City of Naples; City of Naples Advisory Board members Mr. Willie Anthony, Chairman; Mr. Rex Storter, Vice-Chairman; Ms. Joan Vega; Ms. Gail Boorman; Barbara Johnson, Parks and Recreation Secretary. PARKS AND RECREATION ADVISORY BOARD AGENDA MAY 18, 1989 The Parks and Recreation Advisory Board meeting will be held on Thursday, May 18, 1989, 8:30 AM in the Parks and Recreation Administration Building, Cypress Room, 3300 Santa Barbara Boulevard. 8:30 I. Call to Order II. Additions to Agenda 8:35 III. Recognition of City Advisory Board members and other guests 8:40 IV. Approval of 4/20/89 minutes 8:50 V. Old Fisiness A. Action List 8:55 VI. New Business A. East Naples Community Park Construction Status VII. Joint City/County Advisory Board Meeting A. Department Overview 9:00 1. Chris Holley, Director of Naples Community Services Department 9:15 2. Cliff Crawford, Collier County Parks and Recreation Department Director B. Comprehensive Plans Growth Management Plan of Action 9:30 1. City of Naples 9:45 2. Collier County C. Interlmal Agreements with Collier County School : SYsten 10:00 1. City of Naples 10:10 2. Collier County 10:20 D. Regional Park (if time allows) 1. Collier County Plan of Action Kevin O'Donnell, Public Services Admin. 10:30 E. Advisory Board Duties (if time allows) 1. City of Naples, Chris Holley 2. Collier County, Kevin O'Donnell VIII. Other Business IX. Meeting Adjourned The meeting was opened by Chairman Scott McQuillin at 8:30 AM. The representa- tive from Wilson, Miller was not present so Murdo Smith presented the update of construction at East Naples Community Park. Mr. Smith: (Aerial photos shown) The next major hurdle will be FPL supplying power to the facilities so landscaping can begin. We are in a lease agreement with the school . We built the first facility in this location so the basketball courts could go here and the existing ballfield was reworked. This is the school pavilion that we will be able to use. There will be a fence that will come down this way, go around the ballfield and come out here so that we will be able to lock this off from the public so they cannot get to the school. The basketball standards are up, courts are curing and should be colored next week. City of Naples Advisory Board arrived with Community Services Director Chris Holley. Members were introduced. Collier County had one member, Gil Mueller, absent; and still has one vacant position on the Board. The City of Naples had one board member absent, Dr. Eugene O'Neil. Mr. Crawford apologized for the accommodations. The facility was also being used that day by the County for training needs. (Certified Public Management which is offered through the Florida Institute of Government, Florida State.) Copies of the Agenda, Action List and phamphlets were distributed to the guests. Mr. Crawford explained where East Naples Community Park was located and the plans for the facilities to be constructed on the 47 acres. The County owns 40 acres and has an agreement with the School Board for joint use of the other approximate 7 acres. Completion date should be in August. The lake was created and fill from it was used for the park. -2- Mr. McQuillin: Thank you, Murdo. We'll back track for a second. Do we have a motion to accept the minutes of the April meeting? Mr. Kobza: The letter that I submitted last meeting? Secretary: The original was filed with the minutes of that meeting. MINUTES APPROVED. Mr. McQuillin: We use an Action List to follow up on business discussed at the previous meeting and recommendations we have made to the Board of County Com- missioners. The first item is the Bluebill Ramp. A proposed boat ramp in the Vanderbilt area is pending, a meeting was held attended by a number of residents in the area who were opposed to the boat ramp. Willow Run proposal refers to a proposal for property for a regional park. Mr. Crawford: The almost 400 acres that was being considered for acquisition for a regional park facility is on hold. We have done appraisals and basically we could not come to terms on either the sale price and/or 0 the terms of conditions, such as when the property would be turned over to the County. It is currently actively being mined, so that item is in abeyance now. Mr. Steven: This Willow Run, isn't phosphate connected with radon? Mr. Crawford: I don't know. A number of parks in Polk County, Lakeland and some other areas were formerly being mined, and they are not experiencing this type of problem at this point. That would be something we would have to look at if this project is pursued. Mr. Stevens: The third item on the list is a baseball field at this park in Golden Gate. Mr. Smith: Construction of the ballfield is to begin the first week of June. Item #4. Wilson, Miller design contract continuation. We have an ongoing con- tract with Wilson, Miller to do the design work for the community park system. The Submerged land lease renewal is something that comes up every two years and ;has been approved again. We are still advertising for the Immokalee board vacancy. Also, the grant for summer lunch programs is something that comes up on a yearly basis. That has been approved by the BCC and we have renamed the softball field at ImmokaleeCommunity Park for Barbara Holmes, who was a teacher and coach at Immokalee Middle School. Mr. Crawford: Mr. Chairman, back to the Bluebill boat ramp, if I may. To help some of our guests this morning, we have some aerials to show you the Bluebill property. We have one Board member who has a particular, intimate knowledge of this location. This is the property that is owned by the County; 4.49 acres do- nated by the Conners family for a launch facility. Most of the concerns about this location have been raised by residents of that area who have built single family homes with dock facilities in the canal area. That will give you an idea of the general location. We are continuing to look at a proposed alternative site, north of that property contiguous to the Wiggins Pass Marina. It is about a 3 1/2 acre tract. We have met with one of the developers of the property across the street from the County owned Bluebill property. We have instructed engineers to develop some concepts and do a utilization plan of that property. We are con- tinuing to investigate that as a potential additional alternative site for a North Naples launch facility. It is south of the Wiggins Pass Marina, north of Shelter Island, and right contiguous to N. Vanderbilt Beach - is an F shaped piece of -3- property. Mr. Griffin, one of the owners, has expressed interest. I have been meeting with him and several other people involved. It has some improvements, there is bulkheading, tie docks, etc. We are working toward making a recommen- dation to obtain appraisals on this property. Mr. Kobza: On both parcels? Mr. Crawford: Initially on the proposed alternative site. (Map shown of the proposed site.) The property has been through bankruptcy court a couple of dif- ferent times, but what we are proposing to do is determine the value of the property. As far as access to the Gulf goes, it is a good location for a boat launching facility. Bluebill property is down here, you cannot see it. Ms. Vega: Isn' t that real shallow at low tide? Mr. Crawford: Yes, you are all familiar with Wiggins Pass and the dredging problem. It is shallow, but looking at the type of boat that comes into the marina now, it is not significantly larger than what is typically launched at either the City or County's facilities. They are generally 20-22 footers max- imum, a boat with a very shallow draft. It is something that has to be con- sidered, whether the County or other users use the facilities to the north or south, that travel through the Pass to get to the Gulf. Mr. Kobza: What are the specific improvements? - Mr. Crawford: It is bulkheaded all the way around. You can consider the road an improvement, but I am not sure it will play any part in the design. If the County owned it, it would probably be an access near Vanderbilt Drive. This whole building here was an improved double-wide trailer. You would never get it. It was a model center with-the houses actually to bebuilt on the island. Mr. Kobza: Any potential residential development there? Mr. Crawford: Yes. The current zoning is ARM6. That allows 20 stores in height if approved and this property here will be 16 stories. They are both multi-family areas. One of the advantages, you on the City Board have dealt with I am sure, is you have a commercial facility which would have some sup- port facilities. At this time there is limited improvements adjacent to the proposed site. That is the only site brought forth by the group. Real Prop- erty has not identified any other site either. Mr. Holley: I'm Chris Holley, Community Services Director for the City of Naples. Here's a little background for you. Cliff and I served on a sub- committee of the RUDAT report (Regional Urban Design Assistance Team. ) It was brought to the community to look at Naples, the Collier County area, to determine what were the real issues going on for us in terms of recreation open space, environmental transportation, growth management, all those important issues that we are facing. Out of that Committee came a number of recommenda- tions, and one of those was that the two advisory boards, on a regular basis, try and sit down and go over some of the issues that are affecting both of our Departments. Those recommendations that came out of that RUDAT Sub-Com- mittee were carried forth into our Comprehensive Plan. Each of us were going through that growth management process and had to prepare goals, objectives and policies and I am sure both departments have moved on and approved a rec- reation element in the Comprehensive Plan that has been forward to Tallahassee. -4- We are now trying to develop development codes, implenting those goals for our- selves, and I will try to get to the Comprehensive Plan in a minute and try to explain our element, but that is how we got to this point. Our Department, the Community Services Department, is made up of approximately 100 employees equally divided into two divisions. We have a Parks and Parkways Division that maintains, not only our parks and common areas, but municipal sites such as City Hall and the police station, our fire departments and things like that. We also maintain road right-of-way trees in town. We have over 12,000 coconut palms, queen palms, fiscus trees, anything that the City planted in the right-of-way we also maintain. We have a vacant lot program that we also administer out of our Department. The other division, Recreation Enterprise Division, is made up of sections. We have a Maintenance Section where we are responsible for maintaining all the buildings that we have. We also maintain City Hall as well, out of that Section. Ob- viously, the Recreation Division which involves our 3 community centers, the one in Fleischman Park, the one at River Park and one in Cambier Park that is now being renamed the Norris Community Center. Those are our 3 basic community parks. One is a downtown park, one is over on Tenth Street and one is south of the Mall. Our Enterprise Divisions are the City marina, which has an operating budget of around $300,000 generates revenue of about one half a million dollars. The City fishing pier, which generates around $130,000 a year in revenue is about $110,000 in expenses. Our tennis courts are identified as an Enterprise operation. We have a full-time pro, 14 courts and an operating budget of around $170,000. We just about break even there. We also have an operation at Lowder- milk Park. Concession operations would generate around $60,000 there, we just about break even. We are also responsible for the maintenance of the beaches. In Naples we have 52 full-time, 3 part-time staff people, that run around in little Cushman scooters and empty all the garbage cans and actually get out on the beach with a bucket and a pick up stick and pick up the litter. If there are any fish tails or anything like that, dead sea turtles, boats that have washed up on shore, we are responsible for the clean up effort there. Then there is the Administrative Section which is just made up of myself and my secretary Carol. Our overall budget is around 2.2 million dollars a year and we have a capital budget of around 7 to 8 hundred thousand dollars, so in terms of budget we are about $3,000,000. We are going through the budget process right now. That is kind of an overview of our Department. If there are any questions, I will be happy to answer them. Mr. Kobza: To what extent is Administration involved with the concert series? Mr. Holley: We do not have a special events coordinator. It is a team effort. The Center Supervisor at that particular park and the Recreation Superintendent, Marilyn McGinty who used to work here. Mary, the Supervisor at Cambier Park, and myself, would meet periodically with the Fine Arts Director and Special Board,and we put that package together. We'll have a meeting Monday to critique the three concert series and then start planning for next year. Our concert series were funded - we raised about $30,000 through a brochure mailed through a developed sponsorship levels and we also had a major sponsorship in Germain. As special events grow and expand, we will have to have a member to coordinate these events. Mr. Kobza: The concert was excellent. Magionne was great, and not a single event happened. There must have been 5 to 6,000 people there. Mr. Holley: We had a big week. We even tried a street dance on Friday night and had about 3,000 people. The big push right now is marketing the corporate sponsorships and selling to the private sector - that is what you do to keep operational . It takes a lot of time and puts a lot of strain on staff. Our -5- job is to put on a program for all. Our staff has fun with special events, but some things have to be pushed aside. Mr. Crawford: It is a high priority area in each County plan or State plan - the key is funding. One way to improve upon that, and I am working now with the State Department of Natural Resources, at negotiating a management lease of 5,000 linear feet of beach south of Lely Barefoot Beach. This is one of the ways, without looking at significant dollars for acquisition, to provide at the local level, and have local control. Change of the coastal construction line, which will be acted on in two weeks, will help us in providing access to the beach for the public. Mrs. Boorman: Anything we can come up with towards solving the problem will make it easier for the elected officials. Mr. Crawford: One of the ways of insuring beach access may be through any develop- ment taking place on beach access areas, would be requiring these people to provide public access. We need something the public can walk or drive in. The beach is the best resource asset on the west coast. We have seen beach accesses disappear over a period of time. Ms. Vega: Public access without parking is no good. Mr. Holley: We do not have a specific level of service for beach access. Mr. Crawford: We originally did and the numbers were shocking. We took a median standard between the State recommended outdoor recreation plan and FRPA and NRPA standards - just to meet that recommendation in Collier County would have been over $100,000,000. Mr. Holley: One access point per thousand. When establishing the level of ser- vice the County had a consultant. We took the DNP recreation standards per capita. Governments were allowed to set a level of service and political pressures were placed on that level, forcing you to spend a lot of money. When the County went through the review process there was a lot of gasping at the dollars. Each govern- ment could set a very low level of service, so they did not face that building moritorium. We used the State level of service, altered in some cases, based on per capita - number of tennis courts, ballfields, etc. Over the next five years we need to acquire/construct a football/soccer field and develop 12 acres of neighborhood parks now, and have funding for this in addition to other improve- ments. We have used beach access points, extended to mean high water line, and we have improved parking and provided dune walk overs. The City and County worked out an Agreement for beach maintenance - money from the parking meters goes into an account and maintenance comes out of that budget. Permits are issued to resi- dents and you can park in permit spots for free. Either winter residents, or visi- tors, are paying for the beach maintenance. The Police Department patrol comes out of that budget, some of our improvements at Lowdermilk, our small effort at beach renourishment as well. The revenue easily covers the expenses. A portion of the original $35,000 check was returned to the County, and to my knowlege , we have not asked for a payment this year. I think the system is working very well. Mr. Holley: Comp. Plan - goals that were set affect both of us. Impact fees - we do not have. If we grow through annexation, it would be an option. We have the opportunity to work together. Sabal Bay - if it goes through, it would have an effect on Bayview Park boat launch, and we would have to work together. I have asked for some additional parking; every weekend the Bayview lot is over- flowing. School Board sites, artificial reef programs - while rebuilding the City pier we are trying to work out an agreement to dump some of the debris at off-shore reef sites. We are not faced with a deficit of facilities and it makes my job a lot easier. We do not have capital budgets that the County has to deal with. All our money comes from franchise fees that people pay on their telephone, cable and electrical bills. No ad valorum taxes go toward capital projects. That system is about to stop though, because the list of projects is growing. The old OMC property, 78 acres of property beyond Gordon River behind the airport is another item. We need to acquire sites before they all disappear in a few years. As the list grows the City will have to look to bond issues or some other method of funding, because franchise fees won't cover them. Ms. Boorman: What is the possiblity of getting involved with the site behind the airport? One of the negatives was it would not be as accessible to the City population as it would to the County. What happens - do these opportunities go away, or is there a way that some of these things could be worked out? Mr. Crawford: You are talking why TPL came about. It came into existence to identify sites that would be appropriate for recreation and open space and develop- ing funding and assisting in those areas. I have not heard anything recently - the last fund raiser was at the museum. Ms. Vega: It is going to be an annual event. Mr. Holley: Airport Authority - there is money budgeted by the State Department of Transportation for acquiring property adjacent to airports for buffer zones and they are going to pursue using that money for acquiring that site. It could be used for passive purposes, but not residential purposes. Mr. Kobza: To what extent do level of services of facilities the County provides - to what extent do they overlap services the City provides? Does the County plan take into account what 's in the City? Do you keep track of the number of County residents using City facilities, including the beaches, and the City residents using the County facilities? Mr. Holley: We cut off our level of service standards. We do not feel it is our role to provide regional parks. It was cut off at community parks. We tried to address everything below that. We are aware of the County resident use of our facilities. We have more of an impact from County residents than City residents have on your. facilities. We do have, in terms of our programs, resident and non-resident fee structure. A County resident pays 20% more than a City resident does.Youth programs, Little League, Pop Warner, per participant fee is paid to us based on resident/non-resident situation. But if you go to the beach or park we do not ask where you live. No support came from the County for beaches until the Beach Management program. We are aware the County is growing and people are going to go to the nearest facility. Mr. Stevens: There are no golf courses - I am a golfer. Mr. Holley: That issue has been around for a number of years. The only hope for golf courses would be when wheeling and dealing with developers as recreation facilities are low on their list. Sabal Bay or Halsdatt would be an excellent opportunity to try and acquire a public course. I do not see our Council budget- ing money to buy acreage and building a course. It is not mandated by the State for services. Once you set a level of service, you have to build it or buy it in order to continue to grow. You do not see a gymnasium on the list, but I feel that we are deficient. We have the one at the Y and the School Board's. There are ramifications when it comes to building and funding these large ticket items. -7- Ms. Vega: I think one of the biggest problems we have in the City, which you do not have, and one reason we are glad you are here, is that all your facilities are not that old. Our facilities deteriorate quickly because of their heavy use. We are constantly replacing things. We meet at a different facility one night per month. Several years ago when we met at Fleischmann, Little League was playing there, and we were discussing charging light fees. Everyone there was very vocal, and we did not have one person there whose child lived in the City. A year later at a meeting at the North Center only one person who spoke lived in the City. Many County residents historically came to the City facilities, but as you build facilities, people will use them, and will help the City tremendously. Wear and tear is by far one of our largest problems. Mr. Crawford: And as Chris knows, it is more difficult to get that funded than capital projects. Mr. Stevens: We needed that regulation baseball field that is being built. Mr. Holley: We had the only one for years. Obviously we are thrilled the community parks are coming on line. We do keep statistics - only on heads - and have noticed some drop off at Fleischmann due to community parks opening. Mr. Crawford: East Naples will be a positive. Ms. Boorman: I can see great cooperation between the two Boards. We can have leagues, tournaments, etc. There is a lot that can be done in the future that can benefit the entire County. Mr. Holley: We were going to meet some Council members downtown and once a year we take the Board on a tour of the faciliites. I would like to try and address the next issue though - School Board issue. Cliff and I try to communicate as best we can. There is some concern about competition due to annexation regarding School Board sites. We do not want to lose sight of our common goals to provide recreation services for our residents, but school sites were being pressed by School Board to set up some type of agreements that you all have. It is much less expensive for us to enter into an agreement to use the facilities than it is for us to maintain and buy them. We, in general, feel that school sites within City limits would be made available for us to develop facilities and maintain them. Those sites in the unincorporated part of the County would be available for Collier County Parks and Recreation Department. That is my general understanding of what is talking place, nothing in writing. Obviously there are improvements the County has made at several sites within the City right now, mainly Seagate, that we will have to negotiate with your Department, .and the BCC, but that is an issue coming down the road. Our only opportunity to meet our football field deficiency right now is to enter into an agreement with the School Board at Gulfview Middle School and improve that field and count it in terms of a facility. We are also working on plans for the Lake Park Elementary School, when they tear down the old building and build the new, we will be developing some facilities there. Naples High - no activity there, and I know the County has been involved there in years past. I hope that we can work some- thing out. Poinciana maybe another school that may be in the City. It is a difficult situation because it negatively affects your Comp Plan to meet your level of service standards, and then allow the City to take it over. We get credit for it and you lose yours. I know that is an issue, let alone having a site available. It will be an issue we are going to have to work on, some decisions will be made at a much higher level than us, and we have to do what -8- we are told. The County has aninterlocal agreement on school sites. It is pretty short and basically covers all sites. The City had no desire back then in the early 70's and the School Board was anxious to work a deal and all the sites were there. A new agreement will have to be developed, it would be to your advantage. The one you have is not sufficient in my mind. We will have to enter into an agreement with them as well. Ms. Vega: I was going to ask you if the Comp Plan goes according to population. So if the land is annexed, they lose population - lessen population so you are no longer responsible for those people. I am thinking of Seagate. Mr. Crawford: 70% of use is not from the immediate vicinty at that facility. Mr. Holley: If you lose population the level of service will decrease and vice versa. If we gain population in an area, then we may become deficient in an area. I was not real thrilled the way the annexation got both organizations in a com- petitive situation. I think the ability for organizations to work together at all levels is very important. Common problems need to be addressed because they will not go away. Cliff and I try to talk, play basketball , etc. , but I think there was some personality conflicts at a higher level. Mr. Crawford: Regarding the school issue - Initially when I came here I did not think the school agreement was working at all, but with as much work as we have been doing recently with the School Board on several projects, I am not so sure that it is not effective. A good example is the Vineyards - property was dedicated jointly for school and a park property site. Jointly we have developed a plan where the school will be developing ballfields to the County specifications, we will be maintaining them, and we will work out other facilities. Another example how we have worked and improved our relationship - negotiated this year for use of Lely High for our summer recreation program. They have just plugged in $1,400,000 for improvements. We not only have the use of those facilities, but also the classrooms, gym and cafeteria for the kids that area with full cooperation of Administration as well as the local principal. It is a lot of work. City, County and the schools have to deal with a lot of levels of staff. It is difficult but not impossible. Our philosophy for future school sites is not trying to get involved with maintenance program management such as neighborhood school sites. We are looking at those areas where we could successfully develop a community park. That is where we feel our thrust ought to be in the Comp Plan. We are actually sitting down and discussing the planning of where the school ought to be, where the ballfields ought to be, how to get into the school, how to get into the park. We are moving forward in that direction. Not all school sites make good park sites and not all park sites make good school sites. Another potential site could be the Pelican Bay site. Manatee Road in East Naples is another example where we are master planning the whole property. East Naples Community Park is right next to Avalon School, where we are doing things together. We have really made some good strides. Chris can negotiate, I can negotiate, officials can negotiate, but what makes it work is the relationship that the local principal has with the per- son in charge of that local park. The principal has a lot of control over the school site. Ms. Vega: Did the Lely developer ever give land for a park? Mr. Crawford: Originally 24 acres were supposed to have been a community park. That property became public use but was designated a school site. Currently there is no dedicated park land within the Lely Development Resort area, which is 2900 acres. I am working with Mr. Agnelli now trying to work out some alternative, -9- , preferably some land next to the school site. These developers need to provide those facilities, or at least arrange for our communities. The way the County received park lands, other than someone having a good heart, is if the developer wants to increase density on the land they can trade something off, and that may be park land. There should be a method immediately that a major developer should be providing local parks for the people coming in there. Ms. Vega: PUD does not provide a certain amount of public land? Mr. Crawford: No, it does not. Recreation is a secondary issue, and can be very often over-looked. The school system is in the same situation - no one is looking out for them. Mr. Kobza: How does your Board function? Mr. Holley: Our Board sets an annual agenda and works on it in November and Decem- ber. If any member has a particular item they want discussed, we try to include it. The Board is responsible for reviewing the budget, operating and capital, and our Comp Plan each year. That is required by ordinance, which defines the duties and responsibilities, terms of office, requires us to meet once a month. We meet in each community center one evening during the year. Mr. Kobza: How do you advertise those meetings? How do you get people there? Mr. Holley: We do get the numbers. Our meetings are like this one. We discuss issues, Board makes recommendations to the Council, action items are not binding to us as a Department, they are an advisory to the Council. Even the mechanism of the recommendations getting to the Council, we are not comfortable with. Our minutes are prepared and sent to the Council and I assume they are reading them. We have to issue an annual report each year, and the format of that report is issues addressed and recommendations, and these are the things we would like to work on next year. The Council was taking action without the advice of the Board. We had a workshop and those issues came out. We do not have public involvement - do not hear operational issues. They see news releases issued every month, I try to bring design in for special projects, but approval by the Board is not necessary. No involvement of hiring and firing people, no expenditures of money in the Department. It is not cut and dried, not always comfortable. I think the Council thinks of this Board as a buffer between the public and themselves. When it is a controversial issue sometimes it gets resolved before reaching the Council. Mr. Stevens: What is the polcy on capital expenses opposed to normal operating expenses. Mr. Holley: Capital projects must be $2,000 or more with a life expectancy of five years. Anything over $2,000 goes to them for approval. The budget is approved, but not expending the money. The Board does not review spending. Mr. Anthony: How does it work if an item goes before the Board of County Commissioners? Mr. Crawford: In our case there is frustration when an item may generate from some other department. Wemay be working on a development and someone is going to donate some park land. When that works through another department, as it usually does, we are not be aware of it until it becomes an agenda item. We get our BCC agenda and there could be items on there that may be appropriate for us to review and it is difficult because of other impacts. Lely Beach Road occurred so quickly even Staff had minimum input because it was handled by consultants through the Public Works -10- f Engineering Department. Our Board would look at it normally, but that is where it becomes difficult. Mr. Holley: There is a perception you all have is that you have a little more authority in terms of operation of the department. As an example if Wilson, Miller were to be paid $20,000 would the pay request be approved by the Board? Mr. Anthony: At what level does the Board take action? If you make recommendations, how does it get to the BCC? Mr. Crawford: An Executive Summary goes before the BCC - it says what the item is. If it has been reviewed by PARAB, it would have a statement saying what action was taken. A good example where we would like to see our Board headed would be a situation like this Bluebill Avenue boat ramp. Our Board met with residents and acted as a buffer prior to going to the BCC. I would like to see a greater focus on those types of issues. When the community parks were being de- veloped the Board was very active dealing with residents. I would like to see them more involved with long range issues than operational procedures. It gets difficult considering the time range when meeting once a month - things become difficult. We are working on cleaning up the language of the guidelines. The Board comes up for review before the BCC every two years - our existing guide- lines are not by ordinance or resolution, but actually by minutes only. It is very broad and meant to be that way. Mr. Kobza: It seems very similiar. Communication with the BCC is directly correlated to the importance of the issue. I see that as being part of our func- tion, to make sure the major issues are explored. Mr. Anthony: If we want to get information, we get it. We review all important documents - what happens after you do it and to what extent does the Council con- sider it we do not know. Mr. Stevens: The Executive Summary will show the vote of the Board and then we follow it up on the Action List. Mr. Holley: If I write an Executive Summary and the Board has discussed it, it is included in the Executive Summary. I write a little narrative of it. I hope we can do this (meeting) at least annually. I would hope that at other meetings the Board members would do the talking. We are going on a tour of our facilities and you are all welcome to come. It will probably take two hours as compared to two days touring yours. We do have common issues that are affecting both organizations and that this will be the first of meetings. Mr. Stevens: Beaches and school issues would be the primary issues to be co- ordinated because the greater part of your population is in that area. City Board members left. Mr. Kobza: Did we put the additional tennis courts in North Naples on the July agenda? Mr. Crawford: We need to review the Budget, public hearings will be in August, and we need to do that in July. I have asked Ed Torroni, Racquet Club Supervisor, to prepare some information regarding tennis court needs. While our level of service seems to be adequate when East Naples Community Park comes on line, we have facilities that are not adequately distributed. There are significant waiting times, particularly at North Naples and here at Golden Gate for playing tennis and use of the courts at night. This is a problem that we have when you look -11 at the level of service, demand time, and location of facilities, you may still end up with some deficiencies. The CCWTA uses the North Naples courts. Mr. McQuillin: Collier County Women's Tennis Association League - you only have 8 people playing at one time, they also use Naples Park Elementary School tennis courts and use Seagate? Players are rotated and certain times of play established so you do not have a long line of people sitting waiting. Mr. Crawford: We received a petition requesting consideration for additional ten- nis court construction. They wrote to BCC to redirect it. In terms of construction each park was funded a reserve. North Naples has not expended theirs, and that could be made available for construction if desired. Mr. Kobza: Is the design work done? Mr. Crawford: It would still need to be done; not a complete design, but site adaptation. The professional fees would be less. It costs approximately $20,000per court, including lights, and developing a reserve that may be necessary during the construction process. We are required to take into consideration all facilities, public, semi-public, and private. People come into the park for another activity and decide they want to play tennis while the rest of the family is doing something else. Generally the courts are available early afternoon, but when you have a working community the need comes in the evening, and there are limited tennis court facilities, particularly in the North Naples area. Mr. Kobza: I think another thing is that there is some instruction also. Mr. Crawford: Yes. There is instruction going on also, and this means only one court is available. Waits of one hour are not reasonable, we definitely see the need. Tennis courts are needed at most of the facilities with the exception of Marco. The over-all looks OK, but when one looks at the individual playing districts, we have deficiencies. Mr. McQuillin: Is the problem waiting to play or is the problem they cannot play? Mr. Crawford: People wait and then do not show up any more. Mr. McQuillin: Isn't there someone there so you could reserve time on the courts? Mr. Crawford: There are not enough courts. We would have to have someone there at all times at the tennis courts. Two people staff the park and work 80 hours. The parks are open 120 hours, so there is always a gap. We do not have staff re- serve available for reservations. Mr. Stevens: Generally, people wait about an hour. If they see someone waiting, people are good about giving up the courts, but that doesn't solve the waiting period. Mr. Kobza: What else would we use $100,000 for? Just a question of completing things within the park? Mr. Crawford: If you want to give us some direction, we could do it and get it back to you at our next meeting. I am suggesting if the Board decides to make a decision to address it now. We can take it to BCC as part of the Budget process so we can plan for the budget for next year. -12- A Mr. Kobza: MOTION - CONSTRUCT TWO ADDITIONAL TENNIS COURTS AT NNCP TO BE FUNDED OUT OF THE $100,000 reserve and take the recommendation to the BCC. Mr. Stevens: Seconded. APPROVED 3-0. Meeting adjourned at 11:00 a.m. -13- JUNE MEETING - CANCELLED BECAUSE BCC ON VACATION