Loading...
Agenda 08/17/1987 PARKS AND RECREATION ADVISORY BOARD AGENDA AUGUST 20, 1987 The Parks and Recreation Advisory Board meeting will be held on Thursday, August 20, 1987 at 9: 00 a. m. on the third floor of Building F ( rear of boardroom) of the Collier County Courthouse. I. Call meeting to order II. Approval of minutes of July 16, 1987 12,III. Additional items if necessary elh jE- ortdrx —K42/Y.-"it u�i��%n�o t5Iv) IV. Old Business (( AC Status report : East Naples Community Park status /. B.J Status report: Admin Building 3 Approval of new comprehensive plan ("045.5. u"4'71 '1 ° a1 �/) V. New Business h Q Award Bid #87-1145 Park Entrance Signs DK Pc 0 Renewal of Ground Maintenance Contract °4 00 Award Bid #87-1148 Play Structure 4k 0 Award Bid #87-1128 Tractors and Gang Mowers b ' D. Discussion of additional soccer fields VI. Adjournment DPL: pc Sow og0ise�# p/icle-s f f�OCeeivac= s oG�% �c { C July 16 , 1987 LET IT BE REMEMBERED, that the Parks & Recreation Advisory Board met on this date at 9: 00 A.M. in Building "F" of the Courthouse Complex, East Naples, Florida, with the following mem- bers present: CHAIRMAN: Dan Monaco Ron Burton Charles Stevens Scott McQuillin Fred Thomas ALSO PRESENT: Beverly Kueter , Deputy Clerk; Clifford Crawford, Parks & Recreation Director; Murdo Smith, Parks & Recreation Supervisor; Dan Loubier , Parks & Recreation Superintendent; and Marilyn McGinty, Recreation Program Director . AGENDA I . Call meeting to order II . Approval of minutes of May 21, 1987 III . Additional items if necessary IV. Old Business A. Update of East Naples Community Park status B. Discussion of future Comprehensive Plan C. Update/status report, administrative building V. New Business A. Approval of rental policies for Parks & Recreation facilities ( indoor and outdoor ) B. Status of R/UDAT subcommittee function VI . Adjournment Page 1 PARKS AND RECREATION ADVISORY BOARD JULY 16, 1987 MINUTES OF MAY 21, 1987 - APPROVED AS PRESENTED Mr. McQuillin moved, seconded by Mr. Thomas and carried una- nimously, that the minutes of May 21, 1987 be approved as pre- sented. ADDENDA Parks & Recreation Superintendent Loubier introduced two new Parks & Recreation Staff Members: Rochelle Hanner Secretary Kim Eger Bookkeeper II RENTAL POLICY FOR INDOOR AND OUTDOOR PARKS & RECREATION FACILITIES - APPROVED WITH CHANGE Recreation Program Director McGinty stated that this policy was reviewed and discussed at the May 21, 1987 meeting and Staff was instructed to meet with the County Attorney and Risk Management Director for insertion of a liability clause. She advised that this has been completed. Ms. McGinty advised that a User Classification IV has been added to address small groups such as childrens ' birthday par- ties. She stated that Section IV, No. 3 provides private groups of less than 30 persons to sign a Collier County hold harmless and indemnification agreement instead of providing liability insurance. In answer to Mr . McQuillin, Ms. McGinty stated that she has been advised that the Parks & Recreation Department may not pro- vide a list of possible carriers for this liability insurance. She stated that would place Staff in a position of recommending some carriers over others. Mr . Thomas stated that he feels facilities will be used more for anniversary parties than birthday parties and suggested that the hold harmless agreement be extended to groups under 50 per- sons. Mr . Monaco stated that 30 seems to be an arbitrary number . He stated that since all insurance policies are different, he is very concerned about citizens providing proper coverages. He said it would be preferable for the County to provide the insurance and charge the user group for the premium. A lengthy discussion followed on the feasibility of having the County Attorney' s office review each policy submitted. Mr. Monaco Page 2 PARKS AND RECREATION ADVISORY BOARD JULY 16, 1987 suggested that a list of items that may not appear as exclusions in these policies could be provided by the County Attorney' s Office. Risk Management Director Rynders stated that a requirement that the specific event being held appear on the Certificate of Insurance will cover the concerns of the PRAB. In answer to Mr . Monaco, Mrs. Rynders stated that the County' s insurance does not automatically cover "in excess" of the individual ' s policy. She explained that the County would have to be sued individually and falls under sovereign immunity which has a maximum limit. In answer to Mr . Thomas, Mrs. Rynders stated that a group of 30 persons was chosen as a manageable group. A brief discussion followed on whether this number should be changed to 50 persons and Mr . Crawford advised that since there is nothing to support either number , it be left as is and changed at a later date if necessary. In answer to Mr . Thomas, Ms. McGinty explained that the deviations from fees and charges mentioned in Section III on Page 1 refers to the Golden Gate Community Center because they have a special taxing district for that facility. In answer to Mr . Burton, she advised there will be no alcoholic beverages per- mitted in any of the County facilities in line with County Ordinances. Responding to Mr . Stevens, Parks & Recreation Director Crawford explained that parking at the Community Parks is on a first come/first serve basis. He advised that scheduling will alleviate problems with parking conflicts for special events. Mr. Thomas moved, seconded by Mr. McQuillin and carried una- nimously, that the Collier County Parks and Recreation Department Facilities and Outdoor Areas Rental Policy, be approved with the following change: Certificates of Insurance shall state the specific event being covered. EAST NAPLES COMMUNITY PARK STATUS REPORT Staff Engineer Boyce distributed copies of the East Naples Community Park Master Plan. He said the park is located on Thomasson Drive to the east and south of Avalon School, con- sisting of 40 acres of County land plus 7 acres leased from the School Board. Page 3 PARKS AND RECREATION ADVISORY BOARD JULY 16, 1987 Mr . Boyce stated that Advertisement for Bids will be done in September , bids will be awarded in October, and completion is anticipated within 12 months of the Order to Proceed. He advised that the wetland preserve needs to be developed and the fill is needed from this preserve to achieve the proper elevation for the park. He said it is not certain that all the fill will be usable or that there will even be enough. He said the wetlands is approximately 4 . 8 acres . He noted that the budget for Phase I of the East Naples Community Park is $1. 3 million. Mr . Thomas stated his feeling that the shuffleboard court should be put in at the same time as the Administration Building. He said that typically, older people use the shuffleboard courts and should be near an airconditioned building with bathrooms. Mr . Burton advised that the facilities for Phase I reflect the priorities desired by the citizens committee for that park. Mr . Boyce advised there will be a shelter at each end of the shuffle- board courts . Parks & Recreation Director Crawford stated that some things have changed since the master plan was submitted. He noted that the Administration Building is located in the Golden Gate Park and this building will not be the Community Center . He advised that the pool will remain on the Master Plan, however , it is not planned for the next 5 years. In answer to Mr. McQuillin, Mr . Loubier advised that there is already a parking problem at all of the Community Parks. ADMINISTRATION BUILDING STATUS REPORT Staff Engineer Boyce stated that the Administration Building located in the Golden Gate Community Park is within the budget, on schedule and should be finished by Labor Day. DISCUSSION OF FUTURE COMPREHENSIVE PLAN Parks & Recreation Director Crawford stated that the CCPC is reviewing some of the elements today. He advised that Staff has completed its first draft. He stated that the Growth Management Committee is reviewing the open space portion and has requested more information on operational costs. He stated these will be taken up at their meeting next Wednesday evening. Parks & Recreation Superintendent Loubier stated Staff has prepared budgets for the facilities listed in the draft plan and the subcommittee has approved those budgets. He said that Page 4 PARKS AND RECREATION ADVISORY BOARD JULY 16, 1987 everything has to be put together and submitted by August 15, 1987 and it is all falling into place. Mr . Crawford stated the two biggest concerns seem to be boat docks and pools. He said the number of boat docks has been iden- tified, but exact locations are presently being studied. He also said the Growth Management Committee is concerned with the opera- tional costs for pools, which has been addressed. He noted that Staff is still meeting with all boards, committees, sub- committees, and other departments. Mr . Loubier advised that all 11 elements of this plan will be submitted by August 15th and will then be added for a total cost. He said he believes that if the total cost is not affordable, each element will be asked to make changes. In response to Mr . Stevens, Mr . Loubier stated that the plan must be updated every year , which will allow for the correction of errors in projections . He noted that population growth is a factor which will need to be adjusted. Mr . Crawford noted that Parks & Recreation is at a service deficit, so the population growth changes will not affect this element as much as some of the other elements. R/UDAT SUBCOMMITTEE FUNCTION STATUS REPORT Parks & Recreation Director Crawford advised that the R/UDAT Subcommittee is primarily concerned with beach access and open space corridors. He stated their review is a direct result of the R/UDAT Report. Parks & Recreation Superintendent Loubier stated that the subcommittee is a very informal group and are in a learning stage. He stated they met with the City of Naples last week, the County this morning, and will meet with the Conservancy next week. In answer to Mr . Burton, Mr . Crawford explained in detail how and why the R/UDAT Subcommittee was formed. SUMMER SPLASH '87 Recreation Program Director McGinty advised that a "Summer Splash" will be held at the North Naples Community Park on Sunday, July 19 , 1987 from 1: 00 p.m. to 5 : 00 p.m. She stated there will be water contests, games, refreshments, prizes and T-Shirts. Page 5 PARKS AND RECREATION ADVISORY BOARD JULY 16 , 1987 Ms. McGinty noted that the North Naples Fire Department will give a demonstration. In answer to questions about parking, she advised that the parking lot at Greentree Shopping Center , located at the corner of Airport and Immokalee Roads will be used and free bus service to the park will be provided. Ms. McGinty distributed a Summer Splash T-Shirt to each member of the PRAB. *** There being no further business, the meeting was adjourned by Order of the Chair . Time: 10 : 30 a.m. PARKS & RECREATION ADVISORY BOARD Dan Monaco, Chairman Page 6 RECOMMENDATION TO AWARD BID #87-1145 PARK ENTRANCE SIGNS Objective: To award a contract to supply entrance signs for five ( 5) parks located throughout the County. Considerations: Sealed bids for Bid #87-1145 Park Entrance Signs were opened August 5, 1987. Legal Notice appeared in the Naples Daily News on July 22, 1987. Invitations to bid were sent to twelve ( 12) vendors. Bids required prices for delivery and installation. A summary of bids received is as follows and a bid tabulation is attached: Signcraft $10, 531 Signs of Naples $ 9, 566 Signs & Things $10, 450 Municipal Sign Co. No Bid This bid has been reviewed by the Parks and Recreation Department and the County Engineering Department and recommend the contract be awarded to Signs of Naples to deliver and install five ( 5) signs for a total of $9, 566. On August 20, 1987, the Parks and Recreation Advisory Board ( PARAB) approved this recommendation. Fiscal Impact: This contract in the amount of $9, 566 is to be paid out of 1986/87 budget . Adequate monies are available to cover the cost of the signs as follows: 306-113-6383-6310 . . . North Naples Community Park $ 2, 778 111-113-6350-6310 . . . Tigertail Beach 1,697 111-113-6332-6310 . . . Aaron Lutz Park 1, 697 111-113-6393-6310 . . . Clam Pass Park 1,697 111-113-6332-6310 . . . Barefoot Beach 1, 697 Recommendation: Staff and PARAB recommend awarding of Bid #87-1145 to Signs of Naples in the amount of $9, 566. Prepared by: Date: Murdo Smith Park Superintendent Reviewed by: Date: Cliff Crawford Parks and Recreation Director Reviewed by: Date: Steve Carnell Purchasing Director Reviewed by: Date: Kevin O' Donnell Public Services Administrator RECOMMENDATION TO RENEW THE COURTHOUSE GROUNDS AND OTHER COUNTY OWNED FACILITIES MAINTENANCE CONTRACT FOR FISCAL YEAR 1987/88 Objective: To renew the current grounds maintenance agreement with Goodwin Lawn Care for maintenance of the courthouse grounds and other governmental facilities for the 1987/88 fiscal year of October 1, 1987 - September 30, 1988. Considerations: A contract with Goodwin Lawn Care was approved by the Board of County Commissioners for the 1986/87 fiscal year Bid #86-1025. This contract includes the maintenance at the Courthouse, libraries at North Naples, Golden Gate, Marco Island, Central Branch and the Marco Island Sheriff' s sub station. The contract has a renewal option if both the County and the contractor agree. The contract for 1986/87 called for price adjustments in the contract as facilities that have been under construction have been landscaped. The base price for the contract for 1986/87 was $3,300 per month, this did not include areas of construction. With the landscaping of the Museum area the Board approved an additional $250 per month to the existing contract bringing the price to $3, 550 per month. With the landscaping of building C-1-2, D and W complete, the contractor will be increasing the contract to $3, 800 per month or an additional $250 per month. The price per month for the 1987/88 contract will be $3, 800. He will not be increasing the cost, he will only be compensated for newly landscaped areas. In addition to the present contract, the Parks and Recreation Department wishes to include grounds maintenance of Lely Barefoot Beach parking lot at $300 per month and at Vanderbilt Beach parking lot at $250 per month for fiscal year 1987/88. Along with this recommendation, staff request the right to negotiate addendums to the present contract if other areas of the Complex or facilities covered in this contract require additional work beyond the scope of the contract. The present contractor has performed admirably during the past year considering circumstances associated with the construction that has been on-going at the Courthouse for the past years. The Parks and Recreation Advisory Board ( FARAD) at their meeting of August 20, 1987 recommended renewal of this contract for a one year period starting October 1, 1987 - September 30, 1988. Fiscal Impact: Monies are budgeted in account 001-113-6333 Courthouse Grounds Maintenance and 001-113-6363 Beach and Water Operation to cover the cost of this contract. it re . 4 Recommendation: Staff and PARAB recommend the renewal of the grounds maintenance contract to Goodwin Lawn Care in the amount of 83,800 per month or $45,600 per year and a $6,600 cost for maintenanc6 of beach facilities for a total cost of $52,200. . Prepared by: Date: Murdo Smith Park Superintendent Reviewed by: Date: Cliff Crawford Parks and Recreation Director Reviewed by: Date: Steve Carnell Purchasing Director Reviewed by: Date: Kevin O' Donnell Public Services Administrator 401) 1 • RECOMMENDATION TO AWARD BID #87-1148 PLAY STRUCTURE FOR TIGERTAIL BEACH Objective: To award Bid #87-1148 for a play structure for Tigertail Beach in the amount of $8, 025 to Site Forms of Florida. Considerations: Sealed bids for furnishing a play structure were opened August 5, 1987. Legal Notice appeared in the Naples Daily News on July 22, 1987. Invitations to bid were sent to 59 vendors, 19 vendors responded, of those 12 were ' No Bid". A bid tabulation is attached. Specifications were the same as the structures specified for the community parks. In keeping with the recommendations of the consulting engineers and the Design Team of the community parks, the Parks and Recreation Department is recommending that Site Forms of Florida be awarded the bid to supply the play structure as they were the lowest responsive bidder to meet specifications. The play structure will be Timberform, the same as purchased for the community parks. This recommendation was reviewed by the Parks and Recreation Advisory Board and approved at their August 20th meeting. Fiscal Impact: This contract in the amount of $8, 025 is to be paid out of 1986/87 budget. Adequate monies are available to cover the cost of the play structures in account 001-113-6350-6310. Recommendation: Staff and PARAB recommend Bid #87-1148 be awarded to Site Forms of Florida in the amount of $8, 025 to furnish Timberform #4038 play structure. Prepared by: Date: Murdo Smith Park Superintendent Reviewed by: Date: Cliff Crawford Parks and Recreation Director Reviewed by: Date: Steve Carnell Purchasing Director Reviewed by: Date: Kevin O' Donnell Public Services Administrator MS: pc RECOMMENDATION TO AWARD BID #87-1128 FOR TRACTORS AND GANG MOWERS FOR COLLIER COUNTY COMMUNITY PARKS IN THE AMOUNT OF $29,744. 08 Objective : To award Bid #87-1128 for tractors and gang mowers for community park maintenance to two vendors in the amount of $29, 744. 08. Considerations: Sealed bids for tractors and gang mowers were opened on July 15, 1987. Legal Notice appeared in the Naples Daily News on June 29, 1987. Invitations to bid were submitted to 20 vendors. A total of six ( 6) vendors responded; a tabulation sheet is attached. The Parks and Recreation Department has reviewed the bids and recommend the contract be awarded to the vendors as listed below: 1. Naples Rent All two ( 2) tractors @$10, 660. 82 = $21, 321. 64 2. DeBra Tractor two ( 2) 3 reel gang mower @$4, 211. 22 = $8, 422. 44 Both vendors are low bid for respective pieces of equipment. The Parks and Recreation Advisory Board ( PARAB) at their regular meeting on August 20th approved this recommendation. Fiscal Impact : Bid #87-1128 in the amount of $29, 744. 08 is to be paid out of fiscal year 1986/87. Monies are budgeted in account 111-113-6332-6499 Parks and Other Properties. Recommendation : Staff and PARAB recommends that Bid #87-1128 be awarded to the vendors listed above in the amount of $29, 744. 08 Prepared by: _ Date: 87 Murdo Smith Park Superintendent Reviewed by: ,� � _.� Date: Cl iff,!erawfoed Parks and Recreation Director Reviewed by: Date: Steve Carnell Purchasing Director Reviewed by: Date: Kevin O' Donnell .., Public Services Administrator MS: pc - _ • al 0. 0.t d F Oi - n - fD (9 n p j B - n•- r fi n r - r. 7 f0 r n M : m o 7 G I-. p . h p O O T W 0 ,G n 7 Z 0 A r rr m 7 N O.. �C n "' H J ° o M 2 m r , w p p y n 11 yc 5 r IC_ n rt . r-3 9 I-. p M r 0 rp* E 0 DC (D �^ - 0 G p r 0, r n 2. 1 ,k-ii , 0 'E` 4„„, s••�rte` , . ,;.4...,,,..,:,...7.,_„,..,:.,. „,,._,.: : ,. ..... . ..„... ,,,_ . .„,, , I I r„., ..., • - - •. • . . 1 11 lr\ 1;:\.;‘■3 s4 l*s. f ik 1?'\k'I' l''C - \ ._ .,..• ,.. , .._,...f r.lia 'Z.; '7, 1-4 L, 4., .: ...,. ,. . . NI, , ,,,,.,,. --, ,‘,' ----, ,, . . ....... ,!: . , - .. . . . . . ip, 1 , k iL, 1,-■9,-.1, L ..,, , !.... I cIC r^`a J21,1- , h I I�� �A Y x :."•,. .,, .. r i.''`` I C r _ �'..-- 7- .'.ice.•. • \IN., ••t... ••' ' 0 RD f.j P t, ''z) WWI Nl \ t's .. N y \ I { L L k.\\,,,,,1‘.4, : , i. ,:':!..,;,......:,:z.„,t..-'t"--J4,.;----H,'-(:--:'',:._,-?:-----4:..1:'rr'-:y:::.r..7.,.--,-t-:'j.--:'':.--il:2- . .Lt wQ,,„ *'- - 1 .it.. .... \ . - --, \ .r:r..7.1.....:1-1--1:011-.:1''.-'''''......':' ' 44:..' • N vi E.4 \ . \ I i Itp I� I I • ter'\ 1 .I rei c I i I I 1. i 1 V . i 0 tir• • • X53 ,ti' _ ... _. t t^_,=1c C,'•. \_• .. 44 o .....-1 IOC i ichard K. Rudolph Senior Vice President,Financial Planning Registered Investment Advisor,SEC I:AY,MONl),IAtiiESri •\S (X \TES INC Member New York Stock Exchange F�v� t �' 405 5th Avenue South June Ll Naples,Florida 33940 .-„ (813)262-6610 SiPC (800)237-8547 Outside Florida Rl;CC; ,;r i7 ;Ad i IL Mr. Clifford Crawford Director, Parks and Recreation Government Center Naples , FL 33962 Dear Mr . Crawford: Thank you very much for your kind attention last week and for the briefing that you and Dan Loubier gave me regarding the County ' s current and future plans for Soccer facilities . Unfortunately, the community park concept may be fine for other facilities and other sports but adding additional fields (four) in different locations would not recognize our current needs let alone our future needs and would be a waste of tax dollars . What is desperately needed are those same four fields put together in one complex . For 1986, the combined participants in the Optimist Recrea- tional Program and the Naples Youth Soccer Club were between 1 , 300-1 , 400 . We are expecting 1 , 500 or more this year in 1987. No adult leagues are included in these totals . A soccer complex is needed for Collier County to enter the West or Southwest Youth Leagues being formed right now. We are unable to hold any tournaments of our own here in the county due to this lack of a complex . Every other growing area of any sig- nificance already has a complex of between 4 and 6 fields and many cities have more than one complex (Plantation , Coral Springs , Miami Lakes , Hollywood Hills , Cape Coral , etc . ) . To accept the fact that our current Parks and Recreation plan- ning through 1992 anticipates no such facility is unacceptable to us . We can ' t deny the growth that now makes soccer the number one youth participant sport in Collier County nor can we ask the parents to continually travel to every tournament , lodge in hotel or motels , or not be able to watch their children play at the highest levels simply because we don ' t have any facilities to play at home here in Collier County. There must be a better way and I hope we can explore some alternatives together. Page 2 June 17, 1987 Mr . Clifford Crawford We do plan on attending your Parks and Recreational Advisory Board Meeting Thursday, June 18th, at 9 : 00 A . M. Thank you for advising us of the necessary people who need to know of our problems . Sincerely, r Richard K. Rud 1ph Naples Youth Soccer Club r � � EXECUTIVE SUMMARY REPORT TO THE BOARD OF COUNTY COMMISSIONERS REGARDING THE TIGERTAIL PARK CONCESSION OBJECTIVE: To advise the Board of County Commissioners the steps staff has taken regarding the Tigertail Park Concession and schedulecJ, the issuance of Request for Proposal (R.F.P. ) for said concession. dfrelating to CONSIDERATIONS. The current three (3) year Concession Agreement expired August 1, 1987. Under terms of the Agreement the concessionaire was allowed two (2) weeks to remove his equipment. The present concessionaire has now removed the equipment from the Park. Staff felt the Concession Agreement needed to be revised to better enhance the financial considerations returned to the County and allow for maximum flexibility. Parks and Recreation, Purchasing and Risk Management staff drafted a revised Concession Agreement within the R.F.P. As a result of the staff's work the following schedule was developed: 1) 8/18/87 - Legal advertising and R.F.P. 's mailed out. 2) 9/3/87 - Pre-bid meeting with selection committee. 3) 9/9/87 - Bid opening. ^•.l / \ 4) 9/10/87 - Selection Committee short-list proposals. /, 5) 9/15/87 - Presentation to Selection Committee by top three (3) proposals. '- 6) 9/23/87 - Selection Committee enters into negotiations with top firm. 7) 10/6/87 - Staff presents contract to BCC for award. 8) 10/24/87- Concessionaire in operation. The R.F.P. was drafted to allow potential concessionaires to bid on: a) food/beverage, operation; b) Beach equipment rental; c) Water recreational equipment operations, as separate endeavors or combined, or any combination of the above. Furthermore, the bid will either allow for a minimum 15% of the food/beverage service, beach rental sales equipment, and water recreational rental equipment or $700.00 per month for food/beverage service, $350.00 for beach rental sales and water recreational rental equipment, whichever is greater. The Concessionaire shall furnish all janitorial service for maintaining the premises in the proper state of cleanliness. A monthly report of activities by the Concessionaire shall be submitted to the Department of Parks and Recreation by the 15th of each month accompanied by the remittance to the County. Concessionaire records shall be maintained and available within twenty-four (24) hours for inspection and audit as required by the County. The operation shall be staffed seven (7) days per week for a three (3) year of time from the date of final execution of the Agreement. Period The Concessionaires shall pay all charges for utilities connected with the operation of the Concession. Insurance shall be carried by the Concessionaire as set forth in the R.F.P. and naming the County as an additional insured, inclusive of comprehensive general liability, in the amount of $500,000. l P)/Lv During the time when there shall be no Concessionaire at the Park facility the Department of Parks and Recreation anticipates making numerous improvements to the '41010' Park facility; � Y; i., . , rest room renovations and landscaping. Vending machines }l r. ,�., • be- placed at the facility,dugng -h;s a