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Agenda 07/16/1987 PARKS AND RECREATION ADVISORY BOARD AGENDA JULY 16, 1987 The Parks and Recreation Advisory Board meeting will be held on Thursday, July 16, 1987 at 9: 00 a. m. on the third floor of Building F ( rear of boardroom) of the Collier County Courthouse. I. Call meeting to order II. Approval of minutes of May 21, 1987 III. Additional items if necessary IV. Old Business A. Update of East Naples Community Park status B. Discussion of future Comprehensive Plan C. Update/status report, administrative building V. New Business A. Approval of rental policies for Parks and Recreation facilities ( indoor and outdoor) B. Status of RUDAT sub-committee function VI. Adjournment DPL: pc PARKS AND RECREATION DEPARTMENT COMMENTS Item IV. A. Update of East Naples Community Park Status Discussion will be held by Heyward Boyce of the County Engineering Department. Item IV. B. Discussion of future Comprehensive Plan Discussion will be held by Cliff Crawford and Dan Loubier. Item IV. C. Update/status report . administrative building Discussion will be held by Cliff Crawford. Item V. A. Approval of rental policies for Parks and Recreation facilities ( indoor and outdoor) Discussion will be held by Marilyn McGinty. Item V. B. Status of RUDAT sub-committee function Discussion will be held by Cliff Crawford. DPL: pc May 21 , 1987 LET IT BE REMEMBERED, that the Parks & Recreation Advisory Board met on this date at 9:00 A.M. in Building "F" of the Courthouse Complex, East Naples, Florida, with the following mem- bers present : VICE-CHAIRMAN: Ron Burton Charles Stevens Scott McQuillin ABSENT: Dan Monaco Fred Thomas ALSO PRESENT: Beverly Kueter, Deputy Clerk; Clifford Crawford, Parks & Recreation Director; Murdo Smith, Parks & Recreation Supervisor; Dan Loubier, Parks & Recreation Superintendent ; Marilyn McGinty, Recreation Program Director. AGENDA I . Call meeting to order II . Approval of minutes of April 9 , 1987 III . Introduction of new Recreation Supervisor IV. Additional items ( if necessary) V. Old Business A. Update of community parks B. Discussion of future Comprehensive Plan C . Recommendation to approve current Comprehensive Plan Amendment D. Update status report of Lely Barefoot Beach E. Discussion of Isle of Capri maintenance VI . New Business Page 1 PARKS RECREATION A D ISORY BO RD MAY 21 , 1987 A. Recommendation to rename Golden Cate City Park to Aaron Lutz Neighborhood Park B. Recommendation to construct full size baseball diamond at a community park site . Change Ord er for Frank F Ma k le Jr Community Park - installation of playground equipment D. Sod bid for existing ballfield in Immokalee E. Discussion of Grand Opening and Fun Day at North Naples and Frank E. Mackle Jr. Community Parks F. Discussion of staffing and building reservation policies for Frank E. Mackie Jr . Community Park C . Ground breaking of Parks SE Recreation Administrative Building at Golden Gate Community Park (following meeting) VI . Adjournment ADDENDA Parks a Recreation Sup er; ysor Smith advised that the final payment reques t for site work finishes a t Golden Ca+e Community Park was approved by the Board of County Cr� MINUTES OF APRIL 9, 1987 - APPROVED AS PRESENTED _ Mr. McQuillin moved, seconded by Mr. Stevens and carried una- nimously, that the minutes of April 9, 1987 be approved as pre- sented. INTRODUCTION OF NEW RECREATION SUPERVISOR Recreation Program Director McGinty introduced Ms. Julie Thompson, Recreation Supe r v 1SCr . Sh e stated th a t Ms. Thompson son will be responsible for hiring all contractual recreation employees, supervising two Recreation Program Coordinators, developing and promoting the quarterly Tabloid and running the suer program and special events. UPDATE OF COMMUNITY PARKS Mr . Hayward Boyce, Parks Construction Manager for Wilson, Miller, varton, Soli c Peek, Inc . , stated that the Marco Island and North Naples parks will both be completed by the end of the Page 2 nnRVC & RECREATION ADVIgORY BOARD MAY 21 , y 987 month. He stated the final inspection will take place within the next 10 days; the sod is 509 complete, and the equipment building .1 is ready to be turned over to Parks & Recreation. He said the open playing field is the next major project . He said there will be a walk-through with McGovern n ex t week and th e parking ing lot will be striped and the wheel stops will be installed. He said they are still having minor problems with Bunn Construction but they are being worked out . Mr . Boyce stated that a sprinkler system will be installed in the Immokalee Park for the old ballfield. Parks & Recreation S:: ervisor Smith stated that th e County Staff will as sr, be working in the Immokalee Park. Mr. Boyce advised that today is the groundbreaking for the new Administration Building at the Golden Cate Community Park and that building should be complete by the end of the year . Mr . Jim Richardson, East Naples Community Park Advisory Board, requested the status of the East Naples Park. Mr. Boyce stated that all the final permits have been received and bids will be taken on June 23 , 1087 . He advised that construction is scheduled to begin by Labor Day and the estimated completion is June, 1988 . DISCUSSION OF FUTURE COMPREHENSIVE PLAN Parks a Recreation Superintendent Loubier advised that the CCPC and the CCPCC.AC have recommended rov=l of the $19 . 1 ::e .,� a reccmm:ea ue.. app ,, fl _ e ,;i; l l :,,n for Park= & cre=ti n He stated the plan should be Re �u flaa. a s" a" ed reviewed by th e Board of County C flT""'i Ss iflnerS by August . In answer to Mr . Stevens, Mr . Loubier stated that the $19. 1 mill ion is the actual figure for the proposed minimum standards. CURRENT COMPREHENSIVE PLAN AMENDMENT - RECOMMENDED FOR APPROVAL SUBJECT TO STIPULATION Parks & Recreation Superintendent Loubier stated that the Planning Department is in t he process of amending the County' s current Comprehensive Plan. He stated that the Parks & Recreation Staff has met with the County Attorney and are recom- mending that neighborhood parks be provided and maintained by developers. He stated that these proposed changes are contained in today' s agenda package and the information lined through is pro- posed for deletion and the new language is underlined. Mr . Loubier stated that the Parks and Recreation Advisory Board will review rezone petitions containing neighborhood parks Page 3 PaPTrc r RECREATION ADVISORY 3OARD MAY 21 , 19o7 with facilities to determine that the park is well designer' and incudes appropriate facilities for the size and capacity of the park and the population it is intended to serve. Mr . T • Lou :er stated that a list of acce-table facilities will ill be submitted to developers containing appropriate choices of equipment for neighborhood parks. He stated that developers will be required to equip and maintain the parks, as opposed to donating raw land. Mr. McQuillin moved to recommend approval of the proposed current Comprehensive Plan Amendment for parks. After a lengthy discussion on whether there should be a minimum requirement on size of a neighborhood park, Mr. McQuillin restated his motion to recommend approval of the proposed current Comprehensive Plan Amendment for parks with the stipulation that the amendment include a 2 acre minimum for all neighborhood park sites. The motion was seconded by Mr. Stevens and carried unanimously. STATUS REPORT ON LELY BAREFOOT BEACH Parks & Recreation Director Crawford stated that since the last PRAB meeting, that he and the County Manager and the Public Services Administrator made a presentation on Lely Barefoot Beach in Tallahassee. He said that the outcome of the meeting was that the Legislature reco-,ended that the project be moved up on the list being considered by the Save Our Coast Co' 'nittee . Mr . Crawford advised that the County is now in the process of obtaining fair market value appraisals on the property. He th=t the L gi l t.ur�e al.. r s`. hat Col 7 ' Y state ,,. a ey�s�a.�� =l=o eque:.� ed t: � Biller County consider increasing their one million dollar donation for this property. He also advised that the Save Our Coast Co-" ittee will be meeting to the mee..�ng :.v consider ::e subi::itted projects on May 29, 1997 . He also mentioned that Senator Dudley and Representative Hawkins were in attendance at the meeting in Tallahassee . In answer to Mr . Burton, Mr . Crawford state d th at he believe there is still another offer on the property, however, the deadline was extended by Lely. DISCUSSION OF ISLE OF CAPRI MAINTENANCE Parks & Recreation Director Crawford stated that Staff was Instructed to make a recommendation on park maintenance for the Isle of Capri . Parks & Recreation Supervisor Smith stated that a the Isle of Capri residents are interested in having Parks Recreation maintain all medians and entrance ways. Are Page 4 PARKS .`'-. RECREATION ADVISORY BOARD MAY 21 , 1987 Mr . Smith stat ed that the park property donated on the Isle of Capri by a developer was actually a right-of-way. He stated that Staff feels strongly that they should continue to maintain the park property, however, the medians and entrance way should be the responsibility of the Road & Bridge D . & iuye epartment He stated Staff also feels that the once per week service being provided for the park property is suff4-4ent for the facilities. Mr . Smith stated that he met with the President of the Isle of Capri Civic Association last week and was given several suggestions. He said that he has ordered 30-gallon trash con- tainers which will be installed. He stated they will be emptied each week when the property is serviced. Mr . Crawford also stated that Staff has taken care of the request from the fire chief . Mr . McQuillin requested that Mr. Crawford make a Staff member available to a representative of the residents to show them how to find out who owns any particular piece of property. RENAMING OF GOLDEN GATE CITY PARK TO AARON LUTZ NEIGHBORHOOD PARK - RECOMMENDED FOR APPROVAL Parks & Recreation Director Crawford stated that Commissioner Hasse has been requested to investigate renaming Golden Gate City Park to Aaron Lutz Neighborhood Park. He said the PRAB has been asked to forward a recommendation on this issue to the Board of County Co' issioners . Mr . r. ter.Crawford stated that Mr .. Lutz was the first prin i pal of of Golden Gate Elementary School and served until his death in March of this year . Mr. Stevens moved, seconded by Mr. McQuillin and carried una- nimously, that then renaming of Golden Gate City Park to Aaron Lutz Neighborhood Park be recommended for approval . CONSTRUCTION OF A FULL-SIZE BASEBALL DIAMOND AT A COMMUNITY PARK SITE - RECOMMENDED FOR APPROVAL Parks & Recreation Director Crawford stated Staff has been contacted by several groups about the need for a full-size regu- lation baseball diamond. He said there are only three regulation size diamonds in the County a+ this time : Ain+er b erry Field on arc F� i=,-h = P, in the City of Naples,c ^ One in L. O, �ey,....LL;;:.;.LL � .r.rk e .a .y OL. apse...., aL.d 1 Immokalee. In answer to Mr . Burton, Parks a Recreation Supervisor Smith stated that a t t he Parks^ Recreation a t i o n D ep ar t m e n t is not responsible sp onsib 1 e fr Page 5 PARKS & RECREATION ADVISORY BOARD MAY 21 , 1987 for the maintenance of the Immokalee field. He said there was an agreement with the Babe Ruth League to mow that field one-time for their use because the County' s field was not ready at that time . Mr. Crawford advised that a full-size regulation baseball field is different than the ones existing in the County at pre- sent . He added that this issue had been specifically addressed in the new Comprehensive Plan. He said Staff is requesting that a full-size baseball diamond be considered in one of the com- munity parks to meet the immediate needs of the area. He added that the Winterberry field on Marco is being further restricted to two nights per week, which will severely impact availability and Fleischman Park is at a maximum capacity. Mr . Stevens pointed out that the Master Plan for the Golden Gate Community park includes a regulation size baseball diamond. Mr . Crawford stated that this is scheduled for Phase II and does not solve the s"'T^ediate need. In answer to Mr . Burton, Mr. Crawford stated there are two ways to approach the project : one is to go to the Board of County Commissioners right away, and the other is to place t h e field within the budget to b e adopted o September, 1987 . Mr . Burton stated that if a diamond was added to a community park at this time, additional parking would also have to be added now. He said this would effectively place the County in Phase II of one of the community parks . Mr. Crawford stated that he feels the Golden Cate Community Park is the most centrally located, however, the North Naples Community Park could also be used. He stated that one of the organizations has indicated they may be willing to make a contri- bution to the construction of the diamond. He stated his feeling that if this happens, the diamond should be located in the com- munity park nearest the organization making the donation. Mr . Jim Richardson, Babe Ruth League representative, stated the County also has regulation size fields at Naples, Barron, and Lely High Schools, however, only Barron will eventually have lights. He stated that presently the high school games for Naples and Barron are played at Fleischman and the games for Lely are played at Winterberry field. He stated that the high schools do not allow use of their fields . Mr . Richardson pointed out that there are approximately 300 children in the Babe Ruth League and there are also men' s leagues. He stated they cannot expand and their games have to be played in Cape Coral and they are not allowed to practice on the High School diamonds . Page 6 .,,. PARKS a RECREATION ADVISORY BOARD D r'I::Y 21 , 190 7 Mr . Crawford stated that with the School Board cutting staff they will be looking to even tighter restrictions on their faci- lities to bring down operating costs. He said this void has always existed irregardless of what the High School facilities have been. Mr. McQuillin moved, seconded by Mr. Stevens and carried unanimously, to recommend that the Board of County Commissioners explore the possibility of construction of a full-size regulation baseball diamond in a Community Park which already contains such a diamond in its Master Plan. CHANGE ORDER FOR FRANK E. MACKLE, JR. COMMUNITY PARK IN THE AMOUNT OF $10, 998 . 25 TO MOLLENHAUER CONSTRUCTION - RECOMMENDED FOR APPROVAL Mr . Hayward Boyce, son, Miller, Barton, Soli & Peek, Inc . , stated that this Change Order is to allow Mollenhauer Construction C o.,s r„ CtiG:^t tG install the tot lot equipment and border, relo- cate four volleyball standard sockets, and add an additional win- dow shade . Mr . Boyce stated that the tot lot installation has been done by a contractor at the other two community parks also because it was determined that the contractor could do the installation l a..la ion yes-.s vaw siv ly th n Staff . He added that the only ange in this expen� „e�Y ,.. u a e :,::iy ch .y� r: lass item is the entity which will be paid. Mr. McQuillin moved, seconded by Mr. Stevens and carried una- nimously, that Change Order #3 for Mollenhauer Construction in the amount of $10, 998 . 25 be recommended for approval . BID FOR SOD AT IMMOKALEE COMMUNITY PARK - RECOMMENDED FOR APPROVAL Parks & Recreation Supervisor Smith stated that bids for sod for the Immokalee Community Park were received yesterday. He said 60 , 000 sq. ft . of bahia sod was requested and 19 invitations to bid were mailed. He stated that only one bid was received in the amount of $10, 620 . 00 or 17^approximately Y 1 V per sq. ft . from McGovern Construction. M r .. Smith stated that funds for this item are within the e budget . He advised that Staff is experiencing a problem with timeframes for this sod since the sprinkler system is already under contract and scheduled to begin in three weeks. He stated that Staff recommends approval . Mr. McQuillin moved, that the Bid for sod at the Immokalee Community Park by McGovern Construction in the amount of $10, 620.00 be recommended for approval . Page 7 PARKS & RECREATION 7�DVIC R[y Bn RD �.. ..� �.. . �.:c-. �p .., MAY `, 1987 A lengthy discussion followed on the per unit price of this bid and whether the sod should be re-bid vs . the time constraints involved. The motion was seconded by Mr. Stevens and carried unani- mously. DISCUSSION OF GRAND OPENING AND FUN DAY AT NORTH NAPLES AND FRANK E. MACKLE, JR. COMMUNITY PARKS Parks & Recreation Director Crawford stated that the Grand Openings are scheduled as follows: Frank E . Mackle, Jr . 2 : 00 p.m. June 11 , 1987 North Naples 2 : 00 p.m. June 4, 1987 Mr . Crawford stated the Fun Days for each are scheduled .�_ . a.r..�.,� n S !^ park e �.ed as follows : Frank E. Mackle, Jr . 10 :00 - Noon June 6 , 1987 North Naples o� apes 10 : 00 - Noon June 13 , 1987 Recreation Program Director McGinty stated there will be a lot of activities for Fun Days, for example : water balloon toss, free-throwing contest, and a baby crawling contest . She stated they will be giving away Tee-Shirts and the name of the Community Park will be printed on the back of the Tee-Shirts. In answer to Mr . Burton, Ms. McGinty stated there will not be any food served and the only cost is the Tee-Shirts. She stated that each park has been treated the same . STAFFING OF FRANK E. MACKLE JR. COMMUNITY PARK AND FACILITIES AND OUTDOOR AREAS RENTAL POLICY Recreation Program Director McGinty advised there will be four full-time employees at the Marco Park: Community Center Supervisor, Program Aide, Janitor, and Groundskeeper . She stated the park will be open between the hours of 8 a.m. and 10 p.m. Monday through Saturday. She stated that on Sundays the Center will not be open, but the grounds will be able to be used. Parks & Recreation Supervisor Smith stated that by staggering the hours of the four employees there will be a Staff member on- site while the center is open to the public . He also stated that basing these employees at the park, there will be a savings in time and travel . Ms. McGinty distributed a copy of the proposed Facilities and 4:, Outdoor Areas Rental Policy. She stated Staff would like the Page 8 Page PP°u° & RECREATION ADVISORY BOARD MAY 21 , 1 987 RECREATION BOARD r , ..Jti PRAB to review these policies for discussion at their next meeting. Ms. McGinty advised there are very few written policies within the Parks & Recreation Department at the present time and it is becoming very apparent that a policy is needed as soon as possible. She said Staff is already receiving requests for this information. She stated that most of these policies were taken from other counties and the City of Naples . She then reviewed the following points: Page 1/Section I were excluded because there is a current policy governing the use of softball fields. Page 1/Section 3 There may be a deviation from this policy due to demographic or other factors. She stated that Golden Cate Community Center is a good example of this because it is governed by a taxing district . Page I/Section 4 User Classifications were taken from the City of Naples Ordinance currently in effect . In answer to Mr . Burton, Parks & Recreation Director Crawford stated that this policy must be approved by the Board of County Commissioners. Ms. McGinty stated that a liability clause must be added by the ry oL }y Attorney. She then requested authority to implement these p^14,-4e,--- Gi an interim H asic until the next PRAB meeting when they could discuss the policy in more detail . Mr . Burton stated he would be willing to recommend approval to the Board of County Commissioners of this policy subject to the addition of a liability clause. Mr . r'rwforA tated Staff like to implement policy on an interim b asis while PRAB is reviewing, and aft er discussion ion at next meeting, PRAB could permanently recommend approval to the Board of County Commissioners . Mr. Stevens moved, seconded by Mr. McQuillin and carried una- nimously, that Staff be authorized to implement the Collier County Parks & Recreation Department Facilities and Outdoor Areas Rental Policy subject to the additional of a liability clause on a temporary basis until the next PRAB meeting. Page 9 PARK° & RECn AT�n ti,.: a i.ul.ri.E t � ADVISORY BOARD MAY 21 , 1987 There being no further business, the meeting was adjourned by Order of the Chair . Time : 11 : 10 a.m. PARKS & RECREATION ADVISORY BOARD Ron Burton, Vice-Chairman Page 10 COLLIER COUNTY PARKS AND RECREATION DEPARTMENT FACILITIES AND OUTDOOR AREAS RENTAL POLICY SECTION I - PURPOSE: The purpose of this policy is to insure maximum use of facilities and outdoor areas located in Collier County and provide equitable fees and charges collected from users of such facilities and outdoor areas. SECTION II - DEFINITIONS AND USES Outdoor Areas: Open-space land owned or leased by Collier County. Such outdoor areas shall include but not be restricted to sports fields, ( excluding softball fields) playgrounds and other park and recreation land areas. Outdoor areas shall be used for those purposes designated or implicit in their character. Any deviation from this appropriate use shall require permission from the Parks and Recreation Director, Public Services Administration or County Manager. Facilities: Buildings and dwellings owned or leased by Collier County. Such facilities to include but not be restricted to community center areas and rooms, pavilions, shelters and other areas located in Parks and Recreation structures. Facilities shall be used for those purposes designated or implicit in their character. Any deviation from this appropriate use shall require permission from the Parks and Recreation Director, Public Services Administration or County Manager. SECTION III - LIMITATIONS: Current deviations from the fees and charges mandated by this policy, due to demographic and other factors, may be continued. The Director or his designee may waive enforcement or application of any of the regulations or restrictions with respect to any facility and outdoor areas for activities deemed reputable if such waiver does not interfere with public safety or enjoyment. SECTION IV - USER CLASSIFICATION: Individuals and groups will be included in one of four classes based on the class criterion. Individuals or groups involved in fund raising or solicitation will pay full fees, as mandated by the fee structure, regardless of their class status. Individuals and groups that meet the Class I and Class II criteria will not be charged a rental fee for Facilities and Outdoor Areas during normal Departmental operating hours. The following class structure shall exist: 1 1. Class I - Charitable, non-profit Organizations ( 1) Must be a Charitable, non-profit Organization. ( 2) Must be registered with the State of Florida and submit a tax exempt number. 2. Class II - Civic and Governmental Organizations ( 1) Organization that is of Collier County Origin and 50% of the membership resides in Collier County. 3. Class III - Commercial or For Profit Organizations ( 1) All individuals and groups that are businesses or organizations for profit. 4. Class IV - Private Citizens ( 1) Individuals having private parties and are not associated with any businesses or organizations. SECTION V - FEE STRUCTURE 1. Facilities: < 1) During hours that are not normal departmental operation hours, all individuals and groups, regardless of class, shall be charged $20. 00 per hour, in addition to the appropriate hourly rental rate for the reservation and use of any facility. ( 2) The rental fee for facilities having under 1, 500 sq. ft. of floor space shall be $10. 00 per hour. ( 3) The rental fee for facilities having over 1, 500 but less than 3,000 sq. ft. of floor space shall be $20. 00 per hour. ( 4) The rental fee for facilities having over 3, 000 sq. ft. of floor space shall be $30. 00 per hour. ( 5) The rental fee for facilities regardless of size, that are used for performances, exhibitions, fund raisers, food preparation or distribution shall be $30. 00 per hour. < 6) Any special request or additional clean-up required will be assessed by the Department and an hourly fee will be charged to the renter for services rendered. 2 2. Outdoor Areas: ( 1) During hours that are not normal departmental operation hours, all individuals and groups, regardless of Class, shall be charged $20. 00 per hour in addition to the appropriate hourly rental rate for the reservation and use of any outdoor area. ( 2) The rental fee for Outdoor Areas under 1, 500 sq. ft. in area shall be $5. 00 per hour. ( 3) The rental fee for Outdoor Areas over 1,500 but less than 3, 000 sq. ft. in area shall be $10. 00 per hour. ( 4) The rental fee for Outdoor Areas over 3,000 sq. ft. in area shall be $20. 00 per hour. ( 5) The rental fee for Outdoor Areas, regardless of size, used for performances, exhibitions, fund raisers, food preparation or distribution shall be $30. 00 per hour. ( 6) Any special request or additional clean—up required will be assessed by the department and an hourly fee will be charged for services rendered. SECTION VI — INSURANCE AND INDEMNIFICATION Indemnification as approved by the County Attorney shall be included in the Rental Permit and Agreement Form. 1. Class I and Class II as defined in Section IV, parts 1 and 2 of this Agreement shall have comprehensive general liability coverage with minimum limits of $300, 000 per occurrence combined single limits for bodily injury liability and property damage liability, including premises and operations. If the user falls under the State of Florida Worker' s Compensation Law, coverage shall be provided for all employees. The coverage shall be for statutory limits in compliance with the applicable State and Federal laws. The policy must include Employers liability with a minimum limit of $100,000 each accident. 2. Class III as defined in Section IV, part 3 of this agreement shall have comprehensive general liability coverage with minimum limits $300, 000 per occurrence combined single limits for bodily injury liability and property damage liability, including premises and operations. As determined by County Risk Management 3 Director, in the event of above average exposure $500,000 liability coverage shall be required and in the event of unusual or high exposure $1, 000, 000 liability shall be required. If the user falls under the State of Florida Worker' s Compensation Law, coverage shall be provided for all employees. The coverage shall be for statutory limits in compliance with the applicable State and Federal laws. The policy must include Employers liability with a minimum limit of $100, 000 each accident. 3. Class IV as defined in Section IV, part 4 of this agreement with 30 persons or less shall sign a Collier County hold harmless and indemnification agreement and no insurance shall be required. Collier County shall be included as an Additional Insured on the Comprehensive General Liability Policy. Certificates of Insurance meeting the required insurance provisions shall be presented to the Parks and Recreation Department. Class IV as defined in Section IV, part 4 of this agreement with 31 persons or more shall sign a Collier County hold harmless and indemnification agreement and shall provide insurance coverage as provided in Section VI, part 2 here above. SECTION VII — RESERVATION PROCEDURES 1. Departmental programs and operations have scheduling priority for all facilities and outdoor areas. 2. All requests for Facility and Outdoor Area reservations must be submitted to the Parks and Recreation Department in writing on the "Rental Permit & Agreement" form at least two weeks prior to the date of use. 3. Reservations will be approved and a permit issued by the Director or designee to the individual or group based on the following criteria: ( 1) That the proposed activity or use is not reasonably anticipated to incite violence, crime or disorderly conduct and not violative of any general of local law. 4 ( 2) That the proposed activity will not entail unusual or burdensome expense or police operation by the county or by any community in which it is located. ( 3) That the facility has not been reserved for another use at the same day and/or hour required. < 4) All other applicable County and State permits have been obtained and submitted with the application. < 5) The proposed activity or use will not interfere with public enjoyment of the area. 4. A deposit is required at the time of reservation. The deposit will be returned provided that the rental space is left in an adequate condition as determined by Director or his designee. 5. Deposits will be charged as follows: 1. Facilities: < 1) Facilities under 1, 500 sq. ft. in area shall require a $30. 00 deposit. < 2) Facilities 1, 500 sq. ft. but less than 3, 000 sq. ft. in area shall require a $50. 00 deposit. < 3) Facilities of over 3, 000 sq. ft in area shall require a $70. 00 deposit. 2. Outdoor Areas: ( 1) Outdoor Areas under 1, 500 sq. ft. in area shall require a $25. 00 deposit. < 2) Outdoor Areas under 1, 500 sq. ft. but less than 3, 000 sq. ft. in area shall require a $35. 00 deposit. ( 3) Outdoor Areas of over 3, 000 sq. ft. shall require a $50. 00 deposit. 6. Deposits will be returned due to cancellations if the cancellations are made prior to 5 working days before the scheduled event. If cancellation is made later than 5 working days before the scheduled event, the deposit will be forfeited. 5 7. The deposit fee may be waived for individuals and groups that repeatedly use the facility or outdoor area on a regular basis. SECTION VII — ENFORCEMENT 1. The Director or his designee, shall administer the provisions of this policy, including the collection of fees, preparation of application forms, issuance of permits and revocation of permits, promulgation of rules and regulations to implement the provision of this policy, and all other items relative thereto. 2. Any person or group violating any of the provisions of this policy shall be subject to expulsion from the facility or outdoor area; further, they shall be subject to any penalty prescribed by general or local law which is applicable to the conduct or activity which resulted in the expulsion. 6 RENTAL PERMIT & AGREEMENT FORM Name/Organization: Address: City: State: Zip: Telephone ( Home) Telephone ( Work) Items needed, i. e. chairs, tables For office use only Facility/Outdoor Area ( s) : Deposit $ Specific Area ( s) Requested: Date of Use: / / Time Use begins Time Use Ends Purpose of Use: Estimated Attendance: 0 - 1, 500 Sq. Ft. $ 1, 500 - 2, 999 Sq. Ft. $ 3,000 + Sq. Ft. $ RULES & REGULATIONS 1. Possession of permit is required while using facility or outdoor area. Failure to supply permit when requested by Director or his designee may result in expulsion from area. 2. Facilities or outdoor areas must be left in clean and adequate condition as determined by Director or his designee, or deposit will be partially or fully forfeited. 3. All county ordinances and Park and Recreation rules must be adhered to at all times while using facilities and outdoor areas. 4. Prohibited at facilities and outdoor areas are fires in undesignated areas, animals, alcoholic beverages or intoxicants, solicitors, sign advertisements and any act or behavior that may be displeasing to the public' s enjoyment . 5. The group or individual< s) to whom a permit is issued shall be liable for any loss, damage, negligence or injury sustained by other person( s) in their party. 6. The Director or his designee has the authority to revoke any valid permit for violation of rules or ordinances, or County need, or other valid causes. A minimum of six ( 6) weeks notice to permittee shall be given if the County requires the use of such facility or outdoor area. 7. I, the Applicant, agree to indemnify and hold harmless Collier County, the County Parks and Recreation Department and any employee of Collier County against any and all claims by or on behalf of any person or legal entity arising from Applicant' s use of premises, the conduct of Applicant' s business or from any activity permitted by the Applicant in or about the premises, and will further indemnify and hold harmless the County, its Departments and Employees against performance of any agreements on the Applicant ' s part, or arising from any act of negligence of the Applicant, or any of the Applicant' s part, or arising from any act of negligence of the Applicant, or any of the Applicant' s agents, contractors, employees, or licensees, and from and against all costs, attorney' s fees, expenses, and liabilities incurred in or about any claim or proceeding brought thereon. I have read and fully understand all rules as regulations as stated above. Date: Signature of Applicant, or Parent/ Guardian if under 18 ( If signing for organization, etc. , sign name and authority to sign) Approved: Date: Parks and Recreation Department Official