Backup Documents 04/12/2016 Item #16I1 1 6 I
MISCELLANEOUS CORRESPONDENCE
BOARD OF COUNTY COMMISSIONERS
April 12, 2016
1. MISCELLANEOUS ITEMS TO FILE FOR RECORD WITH ACTION AS DIRECTED:
A. CLERK OF COURTS:
1) Items to be Authorized by BCC for Payment:
B. DISTRICTS:
1) Heritage Bay Community Development District:
Meeting Agenda 12/30/2015; 01/07/2016
Meeting Minutes 12/30/2015; 01/07/2016
2) Naples Heritage Community Development District:
Meeting Agenda 01/05/2016
Meeting Minutes 01/05/2016
3) Port of the Islands Community Improvement District:
Meeting Agenda 01/15/2016
Meeting Minutes 01/15/2016
C. OTHER:
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Heritage Bay Community Development Dirict__ _
Board of Supervisors
Edwin Hubbard,Chairman Calvin Teague,District Manager
Ronald A.Grant,Vice Chairman Gregory Urbancic,District Counsel
John May,Assistant Treasurer
Dennis Gagne,Assistant Secretary
Richard Brodeur,Assistant Secretary
Special Meeting Agenda
December 30,2015—9:00 a.m.
1. Roll Call
2. Public Comments on Agenda Items
3. Discussion on Lake Bank Modifications Requested by the HOA
4. Discussion on Engineering Contract
5. Supervisors' Requests and Audience Comments
6. Adjournment
NOTES:The next meeting is scheduled for January 7,2016 at 9:00 a.m.
District Office: Meeting Location:
210 N.University Drive,Suite 702 Heritage Bay Clubhouse
Coral Springs,FL 33071 10154 Heritage Bay Boulevard
954-753-5841 Naples,FL
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Ad Proof.
Naptes Battu News
Sales Rep:Ivonne Gori(N9103) Phone:(239)262-3161 Email:ivonne.gori@naplesnews.com
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Date: 12/16/15 This is a proof of your ad scheduled to run on the dates indicated below.
Account Number:531394(N063481) Please confirm placement prior to deadline by contacting your account
Company Name:HERITAGE BAY COMMUNITY rep at(239)262-3161.
Ad Id:849669 P.O.No,: Total Cost:$280.96
Contact Name:
Email:Janice.Swade@STServices.com Tag Line:Notice of Special Meeting Heritage B
Address: 210 N UNIVERSITY DR# 702, CORAL SPRINGS, FL, Start Date:12/22/15 Stop Date:12/22/15
33071-7320 Number of Tunes:1 Class:16180-Notice
Phone:(954)753-0380 Fax:(954)755-6701 Publications:ND-Naples Daily News,ND-Internet-naplesnews.com
>Ad Proof
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Notice of Special Meeting
Heritage Bay
Community Development District
A special meeting of the Board of Supervisors of the
Heritage Bay Community Development District to discuss lake
bank modifications requested by the HOA, the final District
Engineering contract,any other matter that may be properly
presented before the Board is scheduled to be held Wednesday,
December 30,2015 at 9:00 A.M.in the Heritage Bay Clubhouse,
10154 Heritage Bay Boulevard,Naples,Florida.
The meeting is open to the public and will be conducted
in accordance with the provisions of Florida Law for Community
Development Districts.The meeting may be continued to a date,
time and place to be specified on the record at the meeting.
A copy of the agenda forPthis meeting may be obtained from
Severn Trent Services,210 N.University Drive,Suite 702,Coral
Springs,Florida 33071.
There may be occasions when one or more Supervisors
will participate by telephone. At the above location there will be
present a speaker telephone so that any interested person cart
attend the meeting at the above location and be fully informed
of the discussions taking place either in person or by telephone
communications.
Any person requiring special accommodations at
this meeting because of a disability or physical impairment
should contact the District Office at(954)753-5841 at least two
calendar days prior to the meeting.
Each person who decides to appeal any decision made by the
Board with respect to any matter considered at the meeting is
advised that person will need a record of the proceedings and
that accordingly,the person may need to ensure that a verbatim
record of the proceedings is made,Including the testimony and
evidence upon which such appeal is to be based.
Calvin Teague
District Manager
December 22,2015 No.849669
Thank you for your business. Our commitment to a quality product includes the advertising in our publications. As such,Journal Media Group reserves the
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open rate may be pro-rated for the remaining full days for which the ad did not run.
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December 10, 2015
To: Ed Hubbard Chairman, Heritage Bay Community Development District
On behalf of the Long Range Planning Committee and the Heritage Bay HOA, I am requesting
that the CDD complete a preliminary investigation into the feasibility of expanding the current
golf practice facility South, by building a bulkhead and displacing a small portion of the capacity
in CDD Lake 19(aqua range). I understand that you have been provided a copy of the proposed
golf practice area expansion plan, and the calculated amount of water that will be displaced by
the project.We request that this preliminary investigation start immediately, since the HOA
Board will shortly be debating upon the scope of the capital plan that we wish to put to a
member vote in March. In order for the Board to include the expansion of the golf practice area
in the capital program,we need to have a preliminary indication that the impact on Lake 19
would be acceptable to the CDD and other authorities having jurisdiction(SFWMD etc.).
Since we are not at the stage of having an approved project,we want to keep all expenses
associated with the development of the capital program to a minimum. In the unlikely event that
there are financial expenditures associated with this request, I am authorizing an expenditure of
up to$1,000 at this time to be born by the Heritage Bay HOA. If it is identified that the costs
associated with this preliminary investigation will exceed this amount, please advise me as soon
as possible so the Board can consider how best to proceed.
Should the project be approved, expenses associated with work related to the expanded
practice facility, which will include installation of the bulkhead, placement of fill to match
the current elevation of the practice facility,and grass planting and/or landscaping will be born
by the Heritage Bay HOA.
Finally,we ask that you, as Chairman of the Heritage Bay CDD,document.the position of the
CDD and all authorities having jurisdiction on the acceptability of the proposed expansion to the
LRPC and HOA. Further, we request that you clarify, in the form of a revised Memorandum of
Understanding between the CDD and the HOA, the CDD position regarding which party will
have responsibility for the expenditures associated with the bulkhead and/or modified lake bank
maintenance.
Thank you for your support,
Bob Lukas
Vice President, Heritage Bay HOA Board of Directors
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SPECIAL MEETING-CDD BOS 12/30/15
SUBJECT: HOA PROPOSED LAKE BANK MODIFICATIONS FOR GOLF PRACTICE FACILITY
Discussion items and timeline of"how we got to where we are now":
October 2015: Green Committee presented proposed golf practice facility to the LRPC
-GC and LRPC had been consistently advised that before any proposals could move forward
they must be reviewed with and approved by the CDD as we own this lake
November 2015: LRPC made the formal golf practice facility proposal to homeowners
December 8: EH sent a letter to Don Porter, Chairman of the LRPC, requesting a formal
request from the HOA as I needed to present the plans to the CDD in a formal setting for
approvals
December 10: formal request received from Bob Lukas for the CDD to discuss the proposal
and advance a position -- ItJ r\-6441 00.446
December 11: meeting held with SFWMD to discuss options and how best to proceed
-attended by EH, Justin Faircloth and Josh Lockhart of CPH (our engineering firm)
-SFWMD advised of 3 potential options, with option 1 being a simple letter modification"
if no impact on the lake "water quality" was determined. Option 2 would be required if the
proposed "water quality" i.e. water volume, is impacted and this would also require a "letter
modification"with proof that the related water volume taken up by the construction would
be replaced on a 1:1 basis with a 6:1 new lake bank slope. This option 2 usually takes up to 30
days for approvals once the request of SFWMD is made. Option 3 requires a "full permit
modification".
-Josh Lockhart advised us, after reviewing the actual "basin 3" make up, that the "wet
retention volume required (actual feet)" and "wet retention volume provided" indicated that
there is NO excess water volume available and we must proceed with option 2; i.e. make up
the lost water volume somewhere in basin 3 (lakes 13-27)
NOTE: actual water volume as measured by the actual lake bank circumference vs. actual
water depth. Important distinction.
December 14: (BOS received this communication as well) EH sent a letter to Bob Lukas
advising him that we must proceed with option 2 as we need to make up the lost water
volume, calculated at 0.19 acres or 8211 square feet.
-EH also advised Bob of our planned special meeting of December 30 and encouraged Bob
to convene a meeting with all parties present to determine IF the HOA wished to proceed with
this requirement OR terminate this proposal
December 23: A meeting was held at the request of Bob Lukas and the decision was made to
proceed with this proposal.
-Attending this meeting from the CDD was Justin Faircioth, Jeffrey Satfield of CPH
Engineering, and myself. Other attendees represented the HOA board, the Long Range
Planning Committee, T.K. Matthews, Kevin Schaal, Gordon Lewis, golf course designer, and the
Green Committee.
Conclusion of the meeting: �� cos 0( tSvp
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-the Green Committee was charged with finding a suitable spot or spots to remediate the
lost water volume and a decision is forthcoming. Gordon Lewis to look at all options with lake
19, aqua range lake, being the preferred lake to work on. Plans to be back by w/o January 3.
-the HOA was advised that the CDD has already spent about$1000, the upper limit of
dollars to be covered by the HOA as identified in Bob Lukas letter dated December 10 and he
indicated he would pay for this amount PLUS any dollars spent on behalf of this continuing
study. CPH to bill the CDD and CDD to request payment from the HOA.
-Green Committee and Gordon Lewis to define the scope of work to help CPH keep the
overall costs to a minimum
-CPH, when requested, to work with the HOA and ensure that ALL remediation work
meets the SFWMD requirements and then work with the CDD when requesting the formal
"letter of modification". CPH can utilize the expertise of Glase Construction as well when
identifying likely areas for remediation and that the required volume of water can be achieved
in the identified area(s).
Overall comments from the Chairman:
-work will be overseen by CPH to ensure all requirements are met and building a bulkhead
will in fact alleviate any washout issues going forward. Furthermore, rebuilding a lake bank,
with littorals, and at a 6:1 slope will only enhance the lake bank being reconstructed.
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AGREEMENT FOR PROFESSIONAL ENGINEERING
SERVICES WITH
CPH, INC.
THIS AGREEMENT made and entered into the_day of January, 2016 by and between the:
Heritage Bay Community Development District
5911 County Lakes Road
Fort Myers,FL 33905
, hereinafter referred to as the"CLIENT"and:
CPH, Inc., a Corporation. whose principal address is: 500 W. Fulton Street, Sanford, FL 32771, and
whose local address is 2216 Altamont Avenue, Fort Myers, FL 33901, hereinafter referred to as
"ENGINEER".
The CLIENT and ENGINEER are collectively referred to herein as the"parties".
WITNESSETH
WHEREAS, the CLIENT desires to retain the ENGINEER, in accordance with the applicable
provisions of law, to furnish general consulting services that may including engineering, surveying,
planning, architectural, environmental, and/or landscape architectural services and to perform those tasks
outlined and described in Section 2, hereof, and as specifically set out in Work Orders to be issued under
this Agreement;and
WHEREAS, the CLIENT desires to employ the ENGINEER for the performance to support the
activities, programs and projects of the CLIENT upon the terms and conditions hereinafter set forth, and
the ENGINEER is desirous of performing such services upon said terms and conditions; and
WHEREAS, the ENGINEER hereby warrants and represents to the CLIENT that it is competent
and otherwise able to provide professional services to the CLIENT;and
WHEREAS, all submissions submitted by the ENGINEER in its bid/RFP/RFQ are hereby
incorporated herein to the extent not inconsistent with the CLIENT'S solicitation for the services described
herein.
NOW, THEREFORE, in consideration of the mutual covenants and agreements hereinafter
contained and other good and valuable consideration, the receipt and sufficiency of which is hereby
acknowledged, it is agreed by and between the parties hereto as follows:
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SECTION 1: GENERAL
1.1 The term "ENGINEER" as used in this Agreement is hereby defined herein to include all
principals of ENGINEER including, but not limited to, full time employees, professional or
otherwise, and all other, agents, employees and/or subcontractors retained by ENGINEER to
perform its obligations hereunder.
1.2 This Agreement is for continuing professional engineering services for CLIENT projects. It is
anticipated that separate projects will be required of ENGINEER during the term of this
Agreement.All capabilities provided by the ENGINEER are available for service to the CLIENT.
1.3 The recitals herein are true and correct and form and constitute a material part of this Agreement
upon which the parties have relied.
1.4 Each party hereto represents to the other that it has undertaken all necessary actions to execute
this Agreement, and that it has the legal authority to enter into this Agreement and to undertake
all obligations imposed on it.
SECTION 2: SCOPE OF SERVICES
The ENGINEER shall diligently and in a professional and timely manner perform the work included in
each Work Order.
2.1 WORK ORDERS"SCOPE OF SERVICES"
Projects to be performed by the ENGINEER, as defined in this Section shall be authorized in a written
Work Order issued by the CLIENT in a form similar to Exhibit B. Work Orders by the CLIENT shall
include a detailed project description with an anticipated completion schedule. Prior to the CLIENT
issuing the Work Order, the CLIENT may direct the ENGINEER to submit to the CLIENT a"Proposal"for
the Work Order. The ENGINEER's Proposal shall include a detailed scope of services for the Work
Order, a proposed method of compensation,and the ENGINEER's proposed schedule of completion, and
a listing of special reimbursable expenses. The ENGINEER shall review Work Orders and notify the
CLIENT in writing of inadequacies for CLIENT's correction, if warranted.
2.2 CHANGE ORDERS
Revisions to any Work Order shall be authorized in writing by the CLIENT as a Change Order.
Each Change Order shall include a schedule of completion for the work authorized, compensation, and
methods of compensation. Change Orders shall identify this Agreement and the appropriate Work Order
number. The Change Orders may contain additional instructions or provisions specific upon certain
aspects of this Agreement pertinent to the work to be undertaken. Such supplemental instructions or
provisions shall not be construed as a modification of this Agreement. Agreement between the parties on
and execution of any change order shall constitute a final settlement and a full accord and satisfaction of
all matters relating to the change and to the impact of the change on unchanged work, including all direct
and indirect costs of whatever nature, and all adjustments to the ENGINEER's schedule.
2.3 MEETINGS
At the request of the CLIENT or the CLIENT's designated representative, CPH shall attend routine
meetings to represent, make presentation, or otherwise support a CLIENT request. All meeting shall be
billed directly to the CLIENT on a "time and materials" basis following the fee scheduled attached as
Exhibit"A".
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SECTION 3: ENGINEER'S RESPONSIBILITIES
3.1 The ENGINEER shall be responsible for the professional quality, accepted standards, technical
accuracy and the coordination of all services furnished by the ENGINEER under this Agreement
as well as the conduct of its staff, personnel, employees and agents. The ENGINEER shall,
without additional compensation, correct or revise any errors or deficiencies in its work product for
each specific Work Order. The ENGINEER shall work closely with the CLIENT on all aspects of
the work and services.
3.2 Neither the CLIENT's review, approval or acceptance of, nor payment for, any of the services
required shall be construed to operate as a waiver of any rights under this Agreement or of any
cause of action arising out of the performance of this Agreement and the ENGINEER shall be
and remain liable to the CLIENT in accordance with applicable law for all damages to the CLIENT
caused by the ENGINEER's negligent performance or failure to perform any of the services
furnished under this Agreement.
SECTION 4: CLIENT RIGHTS AND RESPONSIBILITIES
The CLIENT shall provide the services described below in a timely fashion at no cost to the ENGINEER.
4.1 The CLIENT shall furnish a CLIENT official representative, as appointed by the designated
representative, to administer, review and coordinate Work Orders and/or Meeting Requests.
4.2 The CLIENT shall make CLIENT's personnel available where, in the CLIENT's opinion, they are
required and necessary to assist the ENGINEER. The availability and necessity of said
personnel to assist the ENGINEER shall be determined solely at the discretion of the CLIENT.
4.3 The CLIENT shall examine all of the ENGINEER's work and indicate the CLIENT's approval or
disapproval within a reasonable time so as not to materially delay the work of the ENGINEER.
4.4 The CLIENT shall transmit instructions, relevant information, and provide interpretation and
definition of CLIENT policies and decisions with respect to any and all materials and other
matters pertinent to the work covered by this Agreement.
4.5 The CLIENT shall give written notice to the ENGINEER whenever the CLIENT's designated
representative knows of a development that affects the work and scope of services, timing of the
ENGINEER's services, or a defect or change necessary in the work of the ENGINEER.
SECTION 5: COMPENSATION
5.1 GENERAL
Compensation to the ENGINEER for services performed on each Work Order shall be defined and
indicated in the Work Order as"fixed fee/lump sum", or based on the fee schedule attached as Exhibit"A"
either as "time and materials"; "cost-plus-a-fixed-fee"; or, "guaranteed maximum-not-to-exceed" basis.
The type and amount of compensation for each Work Order shall be described on the Work Order.
Compensation for general meetings as described within section 2.3 herein shall be billed on an hourly
basis utilizing the attached fee schedule (Exhibit"A"). All meetings shall be billed directly to the CLIENT
on a "time and materials" basis following the fee scheduled attached as Exhibit "A". Reimbursable
expenses, if identified in a Work Order or required as part of a CLIENT requested meeting, shall be paid
to the ENGINEER in addition to the compensation for services and shall include expenditures made by
the ENGINEER, or its employees, in the interest of the work effort for the following expenses:
(a) Expenses of transportation, when traveling in connection with a project, in accordance with
Sections 112.061(7)and(8), Florida Statutes,or their successors.
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(b) Expenses of long distance telephone calls,cell phone usage, and facsimile transmission
(c) Expenses of reproductions, postage and handling of material associated with the work effort.
(d) If authorized in writing in advance by the CLIENT, the cost of other expenditures made by the
ENGINEER in the interest of the work effort.
(e) The fee schedule attached as Exhibit "A" will be reviewed annually and may be modified at the
request of the ENGINEER with the approval of the CLIENT. If modified, the new rates will be
established as if reflected in Exhibit"A".
5.2 INVOICE PROCESS
Invoices which are received by the CLIENT, will be processed for payment within thirty (30) days of
receipt by the CLIENT. The ENGINEER will be notified of any disputable items contained in invoices
submitted by the ENGINEER within fifteen(15) days of receipt by the CLIENT with an explanation of the
deficiencies. The CLIENT and the ENGINEER will make every effort to resolve all disputable items
contained in the ENGINEER's invoices. Approved revised invoices received by the CLIENT will be
processed for payment within thirty(30)days of receipt by the CLIENT. Each invoice shall reference this
Agreement, the appropriate Work Order and Change Order if applicable, and billing period. A billing
period represents the dates in which the ENGINEER completed work referenced in an invoice. Invoices
are to be forwarded directly to:
Wale: Heritage Bay CDD
C/o Severn Trent Services
titre: Assistant District Manager
Address: 5911 Country Lakes Drive
Ft. Myers,FL 33905
Te sphofla: 239-245-7118
239-245-7120
Justin.fairclothna.stservices.com
SECTION 6:WORK COMMENCEMENT/IMPLEMENTATION SCHEDULE/LENGTH OF AGREEMENT
6.1 WORK COMMENCEMENT
ENGINEER shall commence work on each Work Order within ten (10)days after receipt by ENGINEER
of a written notice-to-proceed from the CLIENT's Designated Representative, as set forth in the Work
Order, or as otherwise agreed upon between the CLIENT and ENGINEER and set forth in the Work
Order.
6.2 IMPLEMENTATION SCHEDULE
ENGINEER and the CLIENT agree to make every effort to adhere to the schedules established for the
various Work Orders as described in the Work Order. However, if ENGINEER is delayed at any time in
the progress of the work by any act or omission of the CLIENT, or of any employee of the CLIENT,or by
any other ENGINEER employed by the CLIENT, or by changes ordered in the work, or by strikes, lock
outs, fire, unusual delay in transportation, unavoidable casualties, or any other causes of force majeure
not resulting from the inactions or actions of ENGINEER and beyond ENGINEER's control which would
not reasonably be expected to occur in connection with or during performance of the work, or by delay
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authorized by the CLIENT pending a decision, or by any cause which the CLIENT shall decide to justify
the delay, the time of completion shall be extended for such reasonable time as the CLIENT approves. It
is further expressly understood and agreed that ENGINEER shall not be entitled to any damages or
compensation, or be reimbursed for any losses on account of any delay or delays resulting from any of
the aforesaid causes. Additional or reduced compensation to ENGINEER may be negotiated to the
mutual agreement of the parties in the event delays cause Work Order pricing to increase or decrease;
provided, however, ENGINEER shall not receive additional compensation for delays that occur in any
way as a result of ENGINEER's acts or omissions.
6.3 LENGTH OF AGREEMENT
This Agreement shall be for a one (1) year period from its date of execution and shall be automatically
renewed annually, unless terminated as provided herein.
SECTION 7: DESIGNATED REPRESENTATIVES
7,1 GENERAL
The CLIENT designates the CLIENT Manager or his designated representative, to represent the CLIENT
in all matters pertaining to and arising from the work and performance of this Agreement. The designated
representative, shall have the following responsibilities:
7.1.1 Examination of all work and rendering, in writing, decisions indicating the CLIENT's approval or
disapproval within a reasonable time so as not to materially delay the work of the ENGINEER;
7.1.2 Transmission of instructions, receipt of information, and interpretation and definition of the
CLIENT's policies and decisions with respect to design, materials, and other matters pertinent to
the work covered by this Agreement;
7.1.3 Giving prompt written notice to the ENGINEER whenever the CLIENT's official representative
knows of a defect or change necessary in the project; and
7.1.4 Coordinating and managing the ENGINEER's preparation of any necessary applications to
governmental bodies,to arrange for submission of such applications.
7.2 DESIGNATED REPRESENTATIVES
Until further notice from the CLIENT Manager,the designated representative for this Agreement is:
Nam Calvin Teague-Severn Trent Management Services
l'it.1O: District Manager
Telephone: 239-245-7118 x.301
Fax: 239-245-7120
Errmaii: cal.teague(a?_stservices.com
ENGINEER's designated representative is:
Jeffrey M. Satfield, P.E.
CPH,Inc.
5601 Mariner Street—Suite 105
Tampa, FL 33609
Telephone Number: 239-332-5499
E-mail address:jsatfield@cphcorp.com
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SECTION 8:TERMINATION/SUSPENSION OF AGREEMENT
8.1 TERMINATION BY THE CLIENT FOR CAUSE
The CLIENT may terminate this Agreement or any Work Order by written notice for convenience at any
time for any one(1)or more of the reasons as follows:
8.1.1 If, in the CLIENT's opinion, adequate progress on any phase of the services to be provided under
a Work Order is not being made by the ENGINEER due to the ENGINEER's failure to perform;
or
8.1.2 If, in the CLIENT's opinion, the quality of the services performed by the ENGINEER is not in
conformance with commonly accepted professional standards, standards of the CLIENT, and the
requirements of Federal and/or State regulatory agencies, and the ENGINEER has not corrected
such deficiencies in a timely manner as reasonably determined by the CLIENT;or
8.1.3 The ENGINEER or any employee or agent of the ENGINEER is indicted or has a direct charge
issued against him for any crime arising out of or in conjunction with any work that has been
performed by the ENGINEER;or
8.1.4 The ENGINEER becomes involved in either voluntary or involuntary bankruptcy proceedings, or
makes an assignment for the benefit of creditors;or
8.1.5 The ENGINEER violates the Standards of Conduct provisions herein.
8.1.6 In the event of any of the causes described in this Section, the CLIENT's Designated
Representative may send a certified letter to the ENGINEER requesting that the ENGINEER
show cause why the Agreement or any Work Order should not be terminated. If assurance
satisfactory to the CLIENT of corrective measures to be made within a reasonable time is not
given to the CLIENT within fifteen (15) calendar days of the date of the letter, the CLIENT may
consider the ENGINEER to be in default, and may then immediately terminate this Agreement or
any Work Order in progress under this Agreement.
8.2 TERMINATION BY ENGINEER FOR CAUSE
The ENGINEER may cancel this Agreement, subject to the provisions of Subsection 8.2.3, if:
8.2.1 The CLIENT materially fails to meet its obligations and responsibilities as contained in the
CLIENT's Rights and Responsibilities;or
8.2.2 The CLIENT fails to pay the ENGINEER in accordance with this Agreement.
8.2.3 In the event of either of the causes described in Subsection 8.2, the ENGINEER shall send a
certified letter requesting that the CLIENT show cause why the Agreement should not be
terminated. If adequate assurances are not given to the ENGINEER within fifteen (15) days of
the receipt by the CLIENT of said show cause notice, then the ENGINEER may consider the
CLIENT to be in default, and may immediately terminate this Agreement.
8.3 TERMINATION BY THE CLIENT WITHOUT CAUSE
Notwithstanding any other provision of this Agreement, the CLIENT shall have the right at any time
to terminate this Agreement in its entirely without cause, or terminate any specific Work Order
without cause, provided that thirty(30) days prior, written notice is given to the ENGINEER of the
CLIENT's intent to terminate. In the event that this Agreement is terminated, the CLIENT shall
identify any specific Work Order(s) being terminated and the specific Work Order(s)to be continued
to completion pursuant to the provisions of this Agreement. This Agreement will remain in full force
and effect as to all authorized Work Order(s)that are to be continued to completion.
6
8.4 PAYMENT IN THE EVENT OF TERMINATION
In the event this Agreement or any Work Order is terminated or canceled prior to final completion
without cause, payment for the unpaid portion of the services and reasonable costs of closures of the
Agreement and any Work Order, provided by the ENGINEER to the date of termination and any
additional services thereafter will be determined by negotiation between the CLIENT and
ENGINEER. No amount shall be allowed for anticipated profit on unperformed services or other
work.
8.5 ACTION FOLLOWING TERMINATION
8.5.1 Upon receipt of notice of termination, given by either party, the terminated party shall promptly
discontinue all services and other work, unless the notice provides otherwise.
8.5.2 In the case of the CLIENT terminating the ENGINEER, the ENGINEER shall within ten (10)
calendar days, or any extensions as approved by the CLIENT's Designated Representative,
deliver to the CLIENT all work product, data, documents, and other documents that have been
obtained or prepared by the ENGINEER or at its direction in performing the services under this
Agreement, regardless of whether the work on such documents,has been completed or is in
progress. CL-.1E*rrJ1 sLit(!bc res Po S.ble^{of A MASonoble- aAM ^iS�rF( of coST�o f1cins,er
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SECTION 9: INDEMNITY AND INSURANCEI1-34�
9.1 GENERAL
9.1.1 ENGINEER agrees to indemnify and hold harmless the CLIENT/public agency and its officers and
employees, from liabilities, damages, losses, and costs, including, but not limited to, reasonable
attorneys' fees, to the extent caused by the negligence, recklessness, or intentionally wrongful
conduct of the ENGINEER and other persons employed or utilized by the ENGINEER in the
performance of the contract. The extent of the above-referenced indemnification provisions shall
be limited to $2,000,000.00 per occurrence. Additionally, such indemnification shall not include
claims of, or damages resulting from, gross negligence, or willful, wanton, or intentional
misconduct of the CLIENT or its officers, directors, agents, or employees,or for statutory violation
or punitive damages except and to the extent the statutory violation or punitive damages are
caused by or result from the acts or omissions of the ENGINEER or any of the ENGINEER'S
contractors, subcontractors, sub-subcontractors, materialmen, or agents of any tier or their
respective employees. The parties further agree that this provision satisfies the requirements of
Florida Statute Section 725.08 so that the indemnification provisions are valid and binding upon
the parties to this Agreement.
9.1.2 The execution of this Agreement by the ENGINEER shall obligate the ENGINEER to comply with
the indemnification provision in this Agreement; however, the ENGINEER must also comply with
the provisions of this Agreement relating to insurance coverages.
9.2 INSURANCE
The ENGINEER shall obtain or possess and continuously maintain the following insurance coverage,
from a company or companies, with a Best Rating of A-or better, authorized to do business in the State
of Florida:
Worker's Compensation: The ENGINEER shall provide Worker's Compensation for all of their
employees. The limits will be statutory limits for Worker's Compensation and $1,000,000 for Employer's
Liability.
7
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Comprehensive General Liability:The ENGINEER shall provide coverage for all operations including, but
not limited to, Contractual, Products and Complete Operations and Personal Injury. The limits will not be
less than$1,000,000 CSL or its equivalent.
Comprehensive Automobile Liability: The ENGINEER shall provide complete coverage for owned and
non-owned vehicles for limits not less than$1,000,000 CSL or its equivalent.
Professional Liability: The ENGINEER shall provide professional liability insurance as well as errors and
omission insurance in a minimum amount of$2,000,000 CSL or its equivalent.
All insurance other than Worker's Compensation and Professional Liability to be maintained by the
ENGINEER shall specifically include the CLIENT as an additional insured,
The ENGINEER shall provide Certificates of Insurance to the CLIENT, evidencing such insurance, prior to
the issuance of the first Work Order under this Agreement from the CLIENT. These Certificates of
Insurance shall become part of this Agreement. The CLIENT shall be named as an additional insured on
the ENGINEER's liability insurance.
The insurance coverage shall contain a provision that requires that prior to any changes in the coverage,
except increases in aggregate coverage, thirty (30) days prior notice will be given to the CLIENT by
submission of a new Certificate of Insurance.
The ENGINEER shall furnish Certificate of Insurance directly to the CLIENT's Designated Representative.
The certificates shall clearly indicate that the ENGINEER has obtained insurance of the type, amount
and classification required by these provisions.
9.3 Nothing in this Agreement or any action relating to this Agreement shall be construed as the
CLIENT's waiver of sovereign immunity beyond the limits set forth in Section 768.28, Florida
Statutes.
9.4 The CLIENT shall not be obligated or liable under the terms of this Agreement to any party other
than the ENGINEER. There are no third party beneficiaries to this Agreement.
SECTION 10: STANDARDS OF CONDUCT
10.1 The ENGINEER warrants that it has not employed or retained any company or person, other
than a bona fide employee working solely for the ENGINEER, to solicit or secure this Agreement
and that the ENGINEER has not paid or agreed to pay any person, company, corporation,
individual or firm other than a bona fide employee working solely for the ENGINEER, any fee,
commission, percentage, gift, or any other consideration, contingent upon or resulting from the
award of making this Agreement.
10.2 The ENGINEER hereby certifies that no undisclosed conflict of interest exists with respect to the
present Agreement, including any conflicts that may be due to representation of other clients,
other contractual relationships of the ENGINEER, or any interest in property that the ENGINEER
may have. The ENGINEER further certifies that any conflict of interest that arises during the term
of this Agreement will be immediately disclosed in writing to the CLIENT.
10.3 If the CLIENT determines that any employee or representative of the ENGINEER is not
satisfactorily performing his assigned duties or is demonstrating improper conduct pursuant to
any assignment under this Agreement, the CLIENT shall so notify the ENGINEER, in writing.
ENGINEER shall immediately remove such employee or representative of the ENGINEER from
such assignment.
10.4 The ENGINEER shall not publish any documents or release information regarding this Agreement
to the media without prior approval of the CLIENT.
8
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SECTION 11: ACCESS TO RECORDS/AUDIT
11.1 The ENGINEER shall maintain books, records, documents, time and costs accounts and other
evidence directly related to its performance of services under this Agreement. All time records
and cost data shall be maintained in accordance with generally accepted accounting principles.
11.2 The ENGINEER shall maintain and allow access to the records required under this Section for a
period of five (5) years after the completion of the services provided under this Agreement and
date of final payment for said services, or date of termination of this Agreement. In connection
with its services to the CLIENT pursuant to this Agreement, the ENGINEER agrees to fully
comply with the provisions of Section 119.0701, Florida Statutes pertaining to Florida's Public
Records Law. Said compliance will include the ENGINEER taking appropriate and necessary
steps to comply with the provisions of Section 119.0701 (2)(a)-(d), Florida Statues.
SECTION 12:CODES AND DESIGN STANDARDS
12.1 All the services to be performed by the ENGINEER shall in the minimum be in conformance with
commonly accepted professional codes and standards, standards of the CLIENT, and the
regulations of any Federal and/or State and/or regulatory agencies.
12.2 The ENGINEER shall be responsible for keeping apprised of any changing codes or regulations,
which regulations must be applied to the Work Order to be performed under this Agreement.
SECTION 13: ASSIGNABILITY
The ENGINEER shall not sublet, assign or transfer any interest in or work under this Agreement. Claims
for the money due or to become due, may be assigned to a bank, trust company, or other financial
institution without such CLIENT approval however notice of such assignment or transfer shall be
furnished promptly to the CLIENT.
SECTION 14: CONTROLLING LAWSNENUE/INTERPRETATION
This Agreement is to be governed by the laws of the State of Florida. Venue for any legal proceeding
related to this Agreement shall be in Collier County, Florida. This Agreement is the result of bona fide
arms length negotiations between the CLIENT and ENGINEER and all parties have contributed
substantially and materially to the preparation of the Contract. Accordingly, this Agreement shall not be
construed or interpreted more strictly against any one party than against any other party.
SECTION 15: FORCE MAJEURE
Neither party shall be considered in default in performance of its obligations hereunder to the extent that
performance of such obligations, or any of them, is delayed or prevented by Force Majeure. Force
Majeure shall include, but not be limited to, hostility, revolution, civil commotion, strike, epidemic, fire,
flood, wind, earthquake, explosion, any law, proclamation, regulation, or ordinance or other act of
government, or any act of God or any cause whether of the same or different nature, existing or future;
provided that the cause whether or not enumerated in this Section is beyond the control and without the
fault or negligence of the party seeking relief under this Section.
SECTION 16: EXTENT OF AGREEMENT
This Agreement, together with the Exhibits constitutes the entire Agreement between the CLIENT and the
ENGINEER and supersedes all prior written or oral understandings in connection therewith. This
Agreement may only be amended, supplemented or modified by a formal written amendment. Any
alterations, amendments, deletions, or waivers of the provisions of this Agreement shall be valid only
when expressed in writing and duly signed by the parties.
9
SECTION 17: NOTICES
Whenever either party desires to give notice unto the other, it must be given by written notice, sent by
registered United States mail, email, hand delivered, commercial overnight courier (i.e. FedEx or UPS),
addressed to the party for whom it is intended, at the place last specified, and the place for giving of
notice shall remain such until it shall have been changed by written notice in compliance with the
provisions of this Section. For the present, the parties designate the following as the representative
places for giving of notice,to-wit:
(A) For the CLIENT:
Name: Heritage Bay CDD
C/o Severn Trent Services
Title: Assistant District Manager
Address: 5911 Country Lakes Drive
Ft. Myers, FL 33905
Telephone: 239-245-7118
Fax: 239-245-7120
Email: Justin.faircloth(cstservices.com
(B) For the ENGINEER:
David A.Gierach, P.E.
CPH, Inc.
500 West Fulton Street
Sanford, FL 32771
Telephone Number: 407-322-6841
Fax: 407-330-0639
E-mail address: dgierach@cphcorp.com
Written notice requirements of this Agreement shall be strictly construed and such requirements are
a condition precedent to pursuing any rights or remedies hereunder. The ENGINEER agrees not to
claim any waiver by CLIENT of such notice requirements based upon CLIENT having actual
knowledge, implied, verbal or constructive notice, lack of prejudice or any other grounds as a
substitute for the failure of the ENGINEER to comply with the express written notice requirements
herein.
****Signatures on following page****
10
IN WITNESS WHEREOF, the parties hereto have made and executed this Agreement on the respective
dates under each signature:the CLIENT through its Board of Supervisors taking action on the day of
January 2016,and the Board of Supervisors'signing by and through Its duly authorized corporate officer
having the full and complete authority to execute same.
ATTEST. CPH,INC.
04101 it
Secretary Patricia Hunt Did A.f3ieracdt,P.E.
President
Date: 12/17/15
ATTEST: Heritage Bay Community Development
District
By:
Chairperson
Secretary
Date: 4643—
11
Fje ,, 4 aW
EX"A"
Rates & Reiznbiirsables
CPH STANDARD RATES CPH STANDARD RATES
T Category Rate Category Rate
Principal $160 Principal Landscape Architect $188,
Sr.Project%inngor 5156 8r.Landscape Architect $125
Project Manager $140 Landscape Architect $105
Professional Engineer $130 Sr.Landscape Designer $100
Sr.Project Engineer 8125 Landscape Designer 985
Project Engineer $116
Project Desianor $110 Project Coordinator $90
Principal Traffic Engineer $180 Sr.Dostgn Technician $105
Sr.Traffic Engineer $135 Design Technician $95
Traffic Engineer $115 Sr.CADD Technician SES
Traffic Analyst $105 CADD Technician $75
Senior Graphic Designer $125
Principal Environmental Scientist $160 Graphic Designer $75
Senior Environmental Scientist $125
Lead Environmental Solentlet $105 Cleric Administrative $75
lerh:al II $80
Environmental Scientist 995 Clerical I $40
01$Analyst $103 Network Admin.(I)
Arborist $125
Sr.Construction Manager $120
Construction Manager Siff
Principal Planner $160 Construction Meld Representative ti $100
Sr.Planner $130 Construction Field Personnel 1 $80
Planner $100
Principal Surveyor $160
Principal Architect $160 Sr.Proresslehat Surveyor 5130
PProfessional S rveyor and Trapper 5125
Sr.Architect $140 Field Tochniclenlboaignor $105
Senior Architectural Manager stag Surveyor in Training $100
Architect 3525 Survey Pleject Managent:ADD $100
'Meld Crew Coordinator —$`03-
Senior Architectural Designer $120
9 Survey Party Ch1 $ $7575
Architectural Designer $105 Survey Instrument Man —$55-
Architectural
-353Architectural Coordinator $45 Surveying SFCAbD Tech 390
Surveying CADD Tech $75
Principal Structural Engineer $180 Survey Crew(2 Man) $133
Senior Structural Engineer $140 Survey Crew(Construction Staking•2 Man) WY
Survey Crow(3 Man) $165
Structural Engineer $115 OPS(1 Man)!Robotics $130
_ CPS(2 Man) $165
Principal MEP Engineer $160 1 Man ScanneriLaser Survey Crew $285
MEP Project Engineer $115 2 Man Scanner/Laser Survey Crew $290
MEP Project Designer 9110
MEP Design Technician $95
Schedule of Reimbursable Charges
Copies(88W) Plots(SSW) Mileage At Current IRS
8.5 x 1i $0.05 Each 11 X17 $0.21 Each Rates
8.5 x 14 $0.10 Each 12 X18 $0.24 Each Phone At Coat
Postage At Cost
11 x 17 $0.20 Each 15 x 21 $0.35 Each Outside Reimbursable* At Cost
34 X 22 $0.83 Each
Copia*(Color) 24 X 38 3 0.96 Each
8.5 x 11 $0.25 Each 30 X 42 $1.42 Each
8.5 x 14 $0.30 Each 36 X 48 $1.92 Each
11 x 17 $0.35 Each Silting and Reimbursable
Rates Are Subject To Periodic
Review and Adjustment
Mylar. Plots(Color/Bond) Updated;December 14,2015
24 x 36 $9.00 Each 24 x 38 324.00 Each
32 x 42 $13.00 Each 30 x 42 $33.00 Each
36 a 48 $48.00 Each
X6 1 1 r
EXHIBIT B
WORK ORDER FORM
Work Order Number
Heritage Bay Community Development District
Master Agreement/Contract Number: Dated:
Contract/Project Title
Purchase Order No.
Consultant: CPH,Inc.
Consultant/Contractor's Business Address,Phone Number,Fax Number and E-mail Address
500 West Fulton Street,Sanford,FL 32771
Email Address:jsatfieid@cphcorp.com
ATTACHMENTS TO THIS WORK ORDER METHOD OF COMPENSATION
DRAWINGS/PLANS/SPECIFICATIONS FIXED FEE BASIS
SCOPE OF SERVICES TIME BASIS-NOT TO EXCEED AMOUNT
SPECIAL CONDITIONS TIME BASIS-LIMITATION OF FUNDS
PRICING(INFORMATION UNIT PRICE BASIS-NOT TO EXCEED AMOUNT
WO TERMS AND CONDITIONS
TIME FOR COMPLETION: Days of the effective date to this Work Order
Effective date-this Work Order: Date of Execution by Client
Time for completion: The services to be provided by the Consultant/Contractor shall commence upon execution
of this Work Order by the parties and shalt be completed within the time frame indicated above. Failure to meet
the stated completion requirement may be grounds for termination for default.
Work Order Amount: Dollars Expressed In Numbers: $
Dollar Amount Written Out:
in Witness Whereof,the parties hereto have made and executed this Work Order on the respective dates under each
signature:The Client by and through its duly authorized corporate officer and the Consultant/Contractor by and through its
duly authorized corporate officer having the full and complete authority to execute same.
CPH,Inc.
Signature,
Printed Name;Title,&Date
Heritage Bay Community Development District
Signature
Printed Name,Title,and Date
C:\Usersljsatfield\Desktop\HB\Copy of Exhibit B--WORK ORDER--Generic
16
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By �lYl(Z
MINUTES OF SPECIAL MEETING
HERITAGE BAY
COMMUNITY DEVELOPMENT DISTRICT
A special meeting of the Board of Supervisors of the Heritage Bay Community
Development District was held on Wednesday, December 30, 2015 at 9:00 a.m. in the
Heritage Bay Clubhouse, 10154 Heritage Bay Boulevard,Naples,Florida.
Present and constituting a quorum were:
Edwin Hubbard Chairman
Ronald Grant Vice Chairman
John May Assistant Treasurer
Dennis Gagne Assistant Secretary
Richard Brodeur Assistant Secretary
Also present were:
Cal Teague District Manager
Greg Urbancic District Counsel
Jeff Satfield CPH, Inc.
Josh Lockhart CPH, Inc.
Bob Lukas HOA Vice President
Members of HOA Long Range Planning Committee and Master Board
The following is a summary of the minutes and actions taken at the special
December 30, 2015 Heritage Bay Board of Supervisors meeting
FIRST ORDER OF BUSINESS Roll Call
Mr.Teague called the meeting to order and called the roll.
SECOND ORDER OF BUSINESS Public Comments on Agenda Items
There were no comments from the public.
THIRD ORDER OF BUSINESS Discussion on Lake Bank
Modifications Requested by the HOA
• Mr. Hubbard introduced a request from the HOA that they be allowed to make
modifications to Lake#19 to allow for development of a golf practice facility.
1 6 1 1 1
December 30, 2015 Heritage Bay CDD
• A timeline of how we got to where we are now was presented including
information on the meeting held with SFWMD to discuss options and how best to
proceed; a copy of which is attached for the record.
• A lengthy discussion ensued with regard to the HOA request.
• Actions or information that is needed to be completed to accommodate the HOA
request to make modifications to Lake #19 which will allow them to construct a
golf practice facility were identified:
> Land usage needed to facilitate this project will need to be identified and
legal support identified for facilitating this effort.
> All legal, engineering and permitting costs associated with this project
must be paid for by the HOA.
➢ The HOA must rely on the CDD Engineer (CPH) to identify all
requirements and prepare any specifications to satisfy the SFWMD to
obtain any needed permit modifications required. Once issues and actions
required are developed by CPH for the HOA they will be forwarded to the
BOS for review and comment.
> Ongoing maintenance of any structures constructed by the HOA will be
the responsibility of the HOA.
Mr. Hubbard MOVED that in order to address the IIOA
request to construct a golf practice facility utilizing Lake #19
the following must be adhered to: land usage swap to be
identified with legal support; all costs associated with the
project be paid by the HOA including legal, engineering and
permitting; rely on CPH, Inc. to identify requirements/specs to
satisfy SFWMD requirements; any reviews affecting lake
banks going forward must be reviewed by the CDD BOS and;
ongoing maintenance of any structures constructed by the HOA
will be the responsibility of the HOA, and Mr. Grant seconded
the motion.
• The prior motion was discussed.
On VOICE vote with Mr. Hubbard, Mr. Grant, Mr. May and
Mr. Brodeur in favor and Mr. Gagne opposed the prior motion
was approved.
2
1
1611 B
December 30, 2015 Heritage Bay CDD
• When the scope of service for the HOA is prepared by CPH, it will be sent to the
BOS for review.
FOURTH ORDER OF BUSINESS Discussion on Engineering Contract
• The Agreement for Professional Engineering Services with CPH, Inc. was
discussed.
• It was requested a revision regarding requirements for CPH to provide District
records upon termination of the contract be added. Client shall be responsible for
a reasonable administrative cost to transfer such work product or documents.
On MOTION by Mr. May seconded by Mr. Gagne with all in
favor the Agreement for Professional Engineering Services
with CPH, Inc. was accepted and the Chairman was authorized
to execute the agreement.
FIFTH ORDER OF BUSINESS Supervisors' Requests and Audience
Comments
• The Bridge preconstruction meeting is scheduled for the week of January 11,
2016. The project is still on schedule to begin in February.
• Maintenance of Lakes 30 A and B by the Umbrella Association will be placed on
the next meeting agenda.
SIXTH ORDER OF BUSINESS Adjournment
There being no further business,
lOn MOTION by Mr. May seconded by Mr. Gagne with all in
favor the meeting was adjourned
6,e:ft(.:1 ____ ,
c:::::''' —c, 1,---4-0"`"--
Calvin Teagui_
Edwin Hubbard
Secretary Chairman
3
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MAK 21,2oi co
Heritage Bay Community Development District sy`� '
Board of Supervisors
Edwin Hubbard,Chairman Calvin Teague,District Manager
Ronald A.Grant,Vice Chairman Gregory Urbancic,District Counsel
John May,Assistant Treasurer Jeffrey Satfield,District Engineer
Dennis Gagne,Assistant Secretary
Richard Brodeur,Assistant Secretary
Regular Meeting Agenda
January 7,2016—9:00 a.m.
1. Roll Call
2. Public Comments on Agenda Items
3. Approval of the Minutes of the December 3,2015 Meeting
4. Old Business
A. Lake& Wetland Management Contract Discussion
B. Transfer of Environmental Resource Permit 11-02234-P from Lennar to the
District Update
C. Lake Management Program Discussion
D. Umbrella Association Discussion
E. Bridge Project Update
5. New Business
6. Manager's Report
A. Approval of Financials, Check Register and Invoices
B. Field Manager's Report
C. Follow up
7. Attorney's Report
8. Engineer's Report
9. Supervisors'Requests and Audience Comments
10. Adjournment
NOTES: The next meeting is scheduled for March 3,2016 at 9:00 a.m.
District Office: Meeting Location:
210 N.University Drive,Suite 702 Heritage Bay Clubhouse
Coral Springs,FL 33071 10154 Heritage Bay Boulevard
954-753-5841 Naples,FL
1611
El
Agenda Package 14
IL......: ,.._ake &Wetland
MANAGEMENT
Heritage Bay Community Development District
Custom lake management proposal
December 23, 2015 • City of Fort Myers • Lee County• Florida
Prepared for:
MJloth/ Property Manager
Severn
r. Trentustin Services
5911 CountryLakes Drive
Fort Myers, Florida 33905
a
Prepared by:
Gonzalo Ayres
Lake and Wetland Management, Inc. Orlando-Tampa
Fort Myers Office Port Charlotte Office
13721 Jetport Commerce Lane, Suite #5 24610 Sandhill Boulevard, Suite 204
Fort Myers, Florida 33913 Punta Gorda, Florida 3398
(239) 313-6'47 Office• (239) 313-
13 6950 Fax (941) 391 5387 Office • (941) 391 5018 Fax
Orlando Office
4625 Old Winter Garden Road, Suite B4
Orlando, Florida 32811
(407) 985-4263 Office • (407) 988-
85 4265 Fax
westcoast@lakeandwetland.com •www.lakeandwetland.com
b
Agenda Package 15
' .4' '' Lake &Wetland
MANAGEMENT
LAKE SERVICE AGREEMENT
This Agreement is made between Lake and Wetland Management, Inc. Orlando-
Tampa, and:
December 23, 2015
Mr. Justin Faircloth
Heritage Bay Community Development District
c/o Severn Trent Services Justin.faircloth@stservices.com
5911 Country Lakes Drive (239) 245 7118 Office
Fort Myers, Florida 33905 (239) 245-7120 Fax
Both Heritage Bay C.D.D. (CUSTOMER) and Lake and Wetland Management (LWM)
agree to these terms and conditions for Special Service Agreement:
Description of Service
A. Lake management service including algae, border grass, and invasive exotic
plant control including submersed vegetation for twenty nine (29) lakes totaling
approximately 55,054 linear feet.
1. LWM shall provide all supervision, labor, herbicide, equipment, materials
and incidentals necessary for the maintenance treatment.
2. LWM will visit the site four (4) times monthly with treatments as necessary
to control undesirable growth. A minimum of fifty two (52) visits will be
performed annually (including quarterly aquatic consultations).
3. All Florida Exotic Pest Plant Council (FLEPPC) listed invasive exotic species
will be treated in place with EPA-certified herbicides. No vegetation or
algae will be removed from the waterway.
4. Native vegetation will be left for the benefit of fish and wildlife, unless
otherwise requested.
5. Casual debris, defined as cups, plastic and other man-made materials, will
be removed during scheduled service visits. Large or dumped items,
coconuts, palm fronds and other landscape debris are not included.
6. A comprehensive management report will be submitted detailing work
performed upon completion of each service visit, one hard copy to the Golf
Course Superintendent, one electronic copy to Severn Trent.
Lake and Wetland Management,Inc.Orlando-Tampa
(239) 313.6947 Office • (239)313-6950 Fax • westcoast@lakeandwetland.com • www.lakeandwetland.com
Agenda Package 16
Lake Service Agreement Page 2
7. Algae Control. Algae will be maintained to within the littoral shelf only. Any
algae that expands beyond the littoral shelf will be chemically treated upon
identification. Algae will be manually removed if chemical treatment fails.
8. Border grasses, vines and brush will not exceed 3%.
9. Quarterly water samples will be performed to test pH, temperature &
Dissolved Oxygen for up to 5 sites.
10. Aquatic Consultation on a quarterly basis with staff.
11. Littoral Zones/ Plantings:
A. Littorals behind residential homes will not exceed a maximum
width of five (5) feet. Any littorals growing outside of this zone will
be treated.
B. Littorals along the golf course & common areas will be left in
their natural state.
C. No littorals will be left within the driving range portion of Lake 1
including the area with fountain.
12. Ground crew will manually pull weeds on each lake every month (12
times per year). All debris will be hauled off site.
B. Lake management service (30A and 30B) including algae, border grass,
submersed vegetation and invasive exotic plant control for two (2) lakes totaling
17,856 linear feet.
1. LWM shall provide all supervision, labor, herbicide, equipment, materials
and incidentals necessary for the maintenance treatment. * Treatments
will include aggressive treatment of Pondweed growing up form bottom of
lakes.
2. LWM will visit the site twice monthly with treatments as necessary to
control undesirable growth. A minimum of twenty four (24) visits will be
performed annually.
3. All Florida Exotic Pest Plant Council (FLEPPC) listed invasive exotic species
will be treated in place with EPA-certified herbicides. No vegetation or
algae will be removed from the waterway.
4. Native vegetation will be left for the benefit of fish and wildlife, unless
otherwise requested.
5. Casual debris, defined as cups, plastic and other man-made materials, will
be removed during scheduled service visits. Large or dumped items,
coconuts, palm fronds and other landscape debris are not included.
6. A comprehensive service report will be submitted detailing work performed
upon completion of each service visit.
Lake and Wetland Management, Inc.Orlando-Tampa
(239)313.6947 Office • (239)313-6950 Fax • westcoast@lakeandwetland.com • www.lakeandwelland.com
1iRj
Agenda Package 17
Lake Service Agreement Page 3
Investment Schedule
A. LWM agrees to perform the lake management service stated above on a
monthly basis for the total sum of$4,449.55 monthly.
B. LWM agrees to perform the lake management service (30A and 30B) stated
above on a monthly basis for the total sum of$1,876.00 monthly.
Conditions:
1. Ownership of property is implied by CUSTOMER with acceptance of this Agreement. In the
event that CUSTOMER does not expressly own the areas where the above stated services are
to be provided, CUSTOMER represents that express permission of the owner is given and that
authorization to commence the above mentioned services is allowed. In the event of dispute of
ownership, CUSTOMER agrees to hold harmless LWM for the consequences of such services.
2. LWM shall not be responsible for acts beyond its reasonable control, including adverse soil
and / or water conditions, adverse weather conditions, unavailable materials, Acts of God,
war, acts of vandalism, theft or third party actions. CUSTOMER further states that neither
party shall be responsible in damages or penalties for any failure or delay in performance of
any of its obligations caused by above named incidences.
3. Invoices submitted for work completed shall be paid within 30 days of receipt. A finance
charge of 1.500% per month or an annual percentage rate of 18.000% will be computed on all
past due balances.
4. Any incidental activity not explicitly mentioned in this proposal is excluded from the scope
of work.
5. This proposal shall be valid for 30 days. Either party may cancel this contract with 30-day
written notice. This Agreement automatically renews upon anniversary of execution date,
unless notice is given by either party with at least 30 days written notice.
6. If LWM is required to enroll in any third-party compliance programs, invoicing or payment
plans that asses fees in order to perform work for CUSTOMER, those charges will be invoiced
back to CUSTOMER as invoiced to LWM.
7. LWM will maintain insurance coverage, which includes but is not limited to; General
Liability Property Damage, Automobile Liability, and Workman's Compensation at its own
expense.
8. No alterations or modifications, oral or written, of the terms contained above shall be valid
unless made in writing, and wholly accepted by authorized representatives of both LWM and
the CUSTOMER.
Customer acceptance — The above
prices, specifications and
conditions are hereby accepted.
Gonzalo.Ayres
Gonzalo Ayres Authorized signature Date
Lake and Wetland Management, Inc. Orlando-Tampa Heritage Bay C.D.D.
Lake and Wetland Management,Inc.Orlando-Tampa
(239)313-6947 Office • (239)313-6950 Fax • westcoasf@lakeandwetland.com • www.lakeandwetland.com
s
loll 1,3 1
Agenda Package 18
I f Lake &Wetland
c.....Vcimuno, MANAGEMENT
SPECIAL SERVICE AGREEMENT
This Agreement is made between Lake and Wetland Management, Inc., and:
December 23, 2015
Heritage Bay Community Development District
c/o Severn Trent Services Justin.faircloth@stservice.com
210 North University Drive, Suite #702 (239) 245-7118 Office
Coral Springs, Florida 33071 (239) 245-7120 Fax
Both Heritage Bay and Lake and Wetland Management agree to these
terms and conditions for Special Service Agreement:
Description of Service Amount
One time additional herbicide treatment of
30A and 30B to target pondweed.
Total: $16,000.00
Conditions:
1. Ownership of property is implied by CUSTOMER with acceptance of this
Agreement. In the event that CUSTOMER does not expressly own the areas where
the above stated services are to be provided, CUSTOMER represents that express
permission of the owner is given and that authorization to commence the above
mentioned services is allowed. In the event of dispute of ownership, CUSTOMER
agrees to hold harmless LWM for the consequences of such services.
2. LWM shall not be responsible for acts beyond its reasonable control, including
adverse soil and / or water conditions, adverse weather conditions, unavailable
materials, Acts of God, war, acts of vandalism, theft or third party actions.
CUSTOMER further states that neither party shall be responsible in damages or
penalties for any failure or delay in performance of any of its obligations caused by
above named incidences.
Lake and Wetland Management,Inc.
{239)313-6947 Office • (239)313-6950 Fax • office@lakeandwetland.com • www.lakeandwetland.com
ri
LJ2:%
Agenda Package 19
Special Service Agreement Page 2
3. Invoices submitted for work completed shall be paid within 30 days of receipt. A
finance charge of 1.500% per month or an annual percentage rate of 18.000% will
be computed on all past due balances.
4. Any incidental activity not explicitly mentioned in this proposal is excluded from
the scope of work.
5. This proposal shall be valid for 30 days. Either party may cancel this contract with
30-day written notice. This Agreement automatically renews upon anniversary of
execution date, unless notice is given by either party with at least 30 days written
notice.
6. If LWM is required to enroll in any third-party compliance programs, invoicing or
payment plans that asses fees in order to perform work for CUSTOMER, those
charges will be invoiced back to CUSTOMER as invoiced to LWM.
7. LWM will maintain insurance coverage, which includes but is not limited to;
General Liability Property Damage, Automobile Liability, and Workman's
Compensation at its own expense.
8. No alterations or modifications, oral or written, of the terms contained above shall
be valid unless made in writing, and wholly accepted by authorized representatives
of both LWM and the CUSTOMER.
Customer acceptance —The above
prices, specifications and
conditions are hereby accepted.
Gowvra.lv-Ayrek
Gonzalo Ayres Authorized signature Date
Lake and Wetland Management, Inc. Heritage Bay C.D.D.
Lake and Wetland Management,Inc.
(239}313-6947 Office • (239)313-6950 Fax • office@lakeandwetland.com • www.lakeandwetland.com
n
Faircloth,Justin
From: ehubbard@heritagebaycdd.com
Sent: Thursday, December 10, 2015 4:30 PM
To: Teague, Calvin
Cc: Faircloth,Justin
Subject: Umbrella Association,Inc.and the Heritage Bay Articles of Incorporation
Attachments: Heritage Bay Articles of Insorporation.pdf
Hi Cal
As the result of our December 3 board meeting and the discussion which ensued as to whether
the Umbrella Association may have the ability to take over maintenance responsibilities for the
two recreational lakes, lakes 30A and 30B, I decided to investigate the Articles of
Incorporation for Heritage Bay which define the reason for the creation of the Umbrella
Association, Inc, as well as its responsibilities.
I have included a pdf. file of the Heritage Bay Articles of Incorporation for our Board of
Supervisors to read to gain the understanding of why you and I have been encouraging the
Umbrella Association, Inc to take over this responsibility. I have additionally included in this
email a summary of the Articles with specific reference to the Umbrella Association, Inc.
I would appreciate you sending this email on to the Board of Supervisors as well as Jack
Osborn, President of the Umbrella Association, Inc. Jack's email is ,jacktall@hotmail.com
We can plan to discuss this as a agenda item for our planned February meeting.
Thank you, Ed
Heritage Bay Articles of Incorporation
• Preliminary Statement (pages 1-2) (underlining added by Ed Hubbard for clarity)
-Page 2: "whereas the Bayvest property and the Centex property are contiguous, will
share in the maintenance of certain property and improvements intended to benefit both the
Bayvest property and Centex property and"
-Page 2: "whereas, the "Associaton" (as hereinafter defined) will be assigned the Army
Core of Engineers permit and the South Florida Water Management District permit for the
recreational lakes (as herinafter defined) and"
-Page 2: "whereas Declarant specifically wishes to provide for the maintenance of certain
portions of a common pass through water management system, maintenance described herein of
the road surface each and all of which are for the common benefit of the Property and
all owners thereof"
I, , ,
-Page 2: "whereas to provide a means for meeting the purpose and intents as set forth
herein, Declarant has incorporated the Heritage Bay Umbrella Association, Inc. a Florida
Corporation not for profit ("Association")
• Definitions:
-"Association" "shall mean and refer to the Heritage Bay Umbrella Association, Inc, a
Florida non-profit corporation"
-"Common Expenses" "shall mean and include the actual and estimated expenses incurred
by the Association for maintenance, operation and other services required or authorized to be
performed by the Association which is attributable to the Common Property, including any
reasonable reserves " ''Common Expenses shall specifically include, but not be limited to,
costs and expenses of maintenance,repair and operation of any portions of the Storm Water
Management System if the same is to be maintained by the Association"
-"Common Property" " more particularly described in exhibit "D". "It is contemplated
that the interest granted to the Association over the Common Property shall be an easement
only, which easement shall be sufficient to fulfill the Associations responsibilities under the
declaration"
• Recreational Lakes (page 16)
-described in exhibit "F". Hubbard comment, while not a clear copy of page 2 of 2 of the
recreational lakes description (part of the Articles), it does appear that there are in fact 3
recreational lakes as defined on the map as "RL". This could mean that the large lake within
The Quarry CDD areas of responsibility could in fact be considered part of the Umbrella
Association, Inc areas of responsibility. This was discussed by Jack May at our December 3
Heritage Bay Board CDD meeting. This will need to be clarified by the Umbrella Association,
Inc.
-"Use Restrictions"-defined in exhibit "G": all defined as responsibility of The Quarry
Community Association
• Exhibit I-"By-Laws of the Heritage Bay Umbrella Association, Inc"
-Section 5-"Powers and Duties of the Board. "All of the powers and duties of the
Association shall be exercised by the board. Such powers and duties of the board shall include,
but not be limited to, all powers and duties set forth in the Heritage Bay Documents
Edwin B Hubbard
Chairman, Heritage Bay Community Development District
ehubbard@heritagebaycdd.com
2
I 1
ij
0
Heritage Bay
Community Development District
Financial Report
November 30,2015
Prepared by
SEVERN
TRENT
SERVICES
hv,l#
U
1 6 1
Heritage Bay
Community Development District
Table of Contents
FINANCIAL STATEMENTS
Balance Sheet-All Funds Page 1
Statement of Revenues,Expenditures and Changes in Fund Balance
General Fund Pages 2-3
Debt Service Fund Page 4
SUPPORTING SCHEDULES
Trend Report Pages 5-6
Non-Ad Valorem Special Assessments Page 7
Cash and Investment Report Page 8
Bank Reconciliation Pages 9-10
Check Register and Invoices Pages 11-32
io : i
R
Heritage Bay
Community Development District
Financial Statements
(Unaudited)
November 30, 2015
161
W
HERITAGE BAY
Community Development District Governmental Funds
Balance Sheet
November 30, 2015
SERIES 2014
GENERAL DEBT SERVICE
ACCOUNT DESCRIPTION FUND FUND TOTAL
ASSETS
Cash-Checking Account $ 908,469 $ - $ 908,469
Due From Other Funds - 716,620 716,620
Investments:
Certificates of Deposit-24 Months 51,392 - 51,392
Money Market Account 24,156 - 24,156
Deferred Cost - 13,235 13,235
Reserve Fund - 599,680 599,680
Revenue Fund 151,166 151,166
TOTAL ASSETS $ 984,017 $ 1,480,701 $ 2,464,718
LIABILITIES
Accounts Payable $ 24,948 $ - $ 24,948
Due To Other Funds 716,620 - 716,620
TOTAL LIABILITIES 741,568 - 741,568
FUND BALANCES
Restricted for:
Debt Service - 1,480,701 1,480,701
Assigned to:
Operating Reserves 60,124 - 60,124
Reserves-Erosion Control 14,687 - 14,687
Unassigned: 167,638 - 167,638
TOTAL FUND BALANCES $ 242,449 $ 1,480,701 $ 1,723,150
TOTAL LIABILITIES&FUND BALANCES $ 984,017 $ 1,480,701 $ 2,464,718
Report Date: 12/28/2015 Page 1
01-1 4
11 1
HERITAGE BAY
Community Development District General Fund
Statement of Revenues,Expenditures and Changes in Fund Balances
For the Period Ending November 30, 2015
ANNUAL
ADOPTED YTD YTD VARIANCE($) NOV-15
ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) ACTUAL
REVENUES
Interest- Investments $ 500 $ 82 $ 12 $ (70) $ 5
Special Assmnts-Tax Collector 250,000 120,000 146,118 26,118 143,484
Special Assmnts-Wall Project 62,500 31,250 38,965 7,715 38,262
Special Assmnts-Reserves 31,250 15,625 19,482 3,857 19,131
Special Assmnts-Discounts (13,750) (6,600) (8,219) (1,619) (8,024)
TOTAL REVENUES 330,500 160,357 196,358 36,001 192,858
EXPENDITURES
Administration
P/R-Board of Supervisors 8,000 1,000 1,000 - -
FICA Taxes 612 77 77 - -
ProfServ-Engineering 14,000 2,400 - 2,400 -
ProfServ-Legal Services 5,000 834 813 21 813
ProfSery-Mgmt Consulting Sery 39,394 6,566 6,566 - 3,283
ProfServ-Property Appraiser 5,156 5,156 - 5,156 -
ProfSery-Special Assessment 5,150 - - - -
ProfServ-Web Site Maintenance 750 226 67 159 33
Auditing Services 3,600 - - - -
Postage and Freight 1,300 216 322 (106) 312
Insurance-General Liability 13,000 13,000 14,348 (1,348) -
Printing and Binding 1,000 166 215 (49) 18
Legal Advertising 1,200 200 1,029 (829) 1,029
Misc-Bank Charges 750 124 128 (4) 72
Misc-Assessmnt Collection Cost 6,876 3,338 3,927 (589) 3,857
Office Supplies 550 92 - 92 -
Annual District Filing Fee 175 175 175 - -
Total Administration 106,513 33,570 28,667 4,903 9,417
Field
ProfSery-Field Management 12,360 2,060 2,060 - 1,030
R&M-Contingency 2,000 334 - 334 -
Wall Improvements 218,500 36,420 7,938 28,482 7,938
Total Field 232,860 38,814 9,998 28,816 8,968
Report Date:12/28/2015 Page 2
1 6 1 1 11
rTio
HERITAGE SAY
Community Development District
Genera/A
Statement of Revenues, Expenditures and Changes in F
For the Period Ending November 30, 2015and Balances
ANNUAL
ACCOUNT DESCRIPTION ADOPTED YTD
BUDGET YTD VARIANCE($) NOV-15
.....±.1252:___ ACTUAL
Lakes and Ponds ----`_ FAV(UNFgy) ACTUAL
Contracts-Lake and Wetland
R&Mracts Leaping 60,744 10,124
R&M-Lake 5,000 10,124
ake Erosion 834 5,062
R&M-Contingency 35,000 5,834 -
834
Impr-Miscellaneous 5,000 369 5,465
834 _ 369
Reserve Lakes 2,000 334 834
Total Lakes and Ponds �31�50 31250 334
138,994 ________I___________:.431,250
Debt S vice 49,210
�-_." 10,493 38,717
Operating Loan Repayment 31
33,333
Interest Expense-Note
-
Cost of Issuance 6,670
-
Total Debt Service 40 21 (21)
-1��_ 38 12
3__________z_ �3 5`9 (3,538)
TOTAL EXPENDITURES 1-=559 3,559) 12
518,370 -'"
121,594
Excess(deficiency)of revenues 52,717 68,877 23,828
Over(under)expenditures
( 030
__ 38,763
OTHER FINANCING SOURCES -�� 1"43=641 104,878
USES - 1_ 69
_
Loan/Note Proceeds
-
- 3,538 3,538
Contribution to(Use of)Fund Balance
-
TOTAL FINANCING SOURCES (187,870)
USES) 187,870
-
Net change in fund balance 3,538
3,538
-
$ (1$ (1" 678870) $ 38,763
FUND BALANCE, BEGINNING(OCT 1,2015) $ 147""` 7 $ 108 416
95,270 $ 169 030
FUND BALANCE, 95,270 95,270
ENDING
$ (_____,____2600) $ 134 033
-- $ 242��,g4_9
Report Date: 12/28/2015
Page 3
1611 I
x
HERITAGE BAY
Community Development District Series 2014 Debt Service Fund
Statement of Revenues, Expenditures and Changes in Fund Balances
For the Period Ending November 30,2015
ANNUAL
ADOPTED YTD YTD VARIANCE($) NOV-15
ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) ACTUAL
REVENUES
Interest-Investments $ - $ - $ 13 $ 13 $ 6
Special Assmnts-Tax Collector 1,308,564 218,094 769,552 551,458 755,680
Special Assmnts-Discounts (52,343) (8,724) (30,918) (22,194) (30,185)
TOTAL REVENUES 1,256,221 209,370 738,647 529,277 725,501
EXPENDITURES
Administration
ProfServ-Arbitrage Rebate 600 - - - -
ProfServ-Property Appraiser 19,628 - - - -
ProfServ-Trustee Fees 6,815 - - - -
Misc-Assessmnt Collection Cost 26,171 4,362 14,773 (10,411) 14,510
Total Administration 53,214 4,362 14,773 (10,411) 14,510
Debt Service
Principal Debt Retirement 545,000 - - - -
Interest Expense 654,360 327,180 327,180 - 327,180
Total Debt Service 1,199,360 327,180 327,180 - 327,180
TOTAL EXPENDITURES 1,252,574 331,542 341,953 (10,411) 341,690
Excess(deficiency)of revenues
Over(under)expenditures 3,647 (122,172) 396,694 518,866 383,811
OTHER FINANCING SOURCES(USES)
Contribution to(Use of) Fund Balance 3,647 - - - -
TOTAL FINANCING SOURCES(USES) 3,647 - - - -
Net change in fund balance $ 3,647 $ (122,172) $ 396,694 $ 518,866 $ 383,811
FUND BALANCE, BEGINNING(OCT 1,2015) 1,084,007 1,084,007 1,084,007
FUND BALANCE, ENDING $ 1,087,654 $ 961,835 $ 1,480,701
Report Date: 12/28/2015 Page 4
h
161r
Heritage Bay
Community Development District
Supporting Schedules
November 30, 2015
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Heritage Bay
Community Development District
Cash and Investment Balances
November 30,2015
ACCOUNT NAME BANK NAME MATURITY YIELD BALANCE
GENERAL FUND
Operating Checking Account-MuniNow SunTrust N/A 0.05% $ 646
Checking Account CNL N/A 0.00% 907,823 (2)
Subtotal 908,469
Certificate of Deposit-24 Months(#9194) BankUnited 02/13/16 0.52% 51,392
Money Market Account Stonegate Bank N/A 0.25% 24,156
Subtotal General Fund 984,017
DEBT SERVICE FUND
Series 2014 Deferred Cost Fund US Bank N/A 0.05% 13,235
Series 2014 Reserve Fund US Bank N/A 0.05% 599,680
Series 2014 Revenue Fund US Bank N/A 0.05% 151,166
Subtotal Debt Service 764,081 (1)
Total $ 1,748,098
Note 1 Invested in First American Obligation Fund
Note 2 $1,030,953.93 transferred to US Bank Revenue Fund 12/21/15
Report Date: 12/28/2015 Prepared By:
Page 8
Severn Trent Management Services
162131
Heritage Bay CDD
Bank Reconciliation
Bank Account No. 5148 SunTrust
Statement No. 11-15
m urroi ler
Statement Date 11/30/2015
G/L Balance(LCY) 646.23 Statement Balance 646.23
G/L Balance 646.23 Outstanding Deposits 0.00
Positive Adjustments 0.00
Subtotal 646.23
Subtotal 646.23 Outstanding Checks 0.00
Negative Adjustments 0.00 Differences 0.00
Ending GIL Balance 646.23 Ending Balance 646.23
Difference 0.00
Posting Document Document Cleared
Date Type No. Description Amount Amount Difference
Deposits
11/30/2015 ACH CREDIT SunTrust-Bank Interest Income G/L 0.15 0.15 0.00
Total Deposits 0.15 0.15 0.00
Page 9
e
U i .,,!_ B l
Heritage Bay CDD
Bank Reconciliation
Bank Account No. 9727 CNL Bank-GF
Statement No. 11-15 CNL
Statement Date 11/30/2015
G/L Balance(LCY) 907,822.78 Statement Balance 907,822.78
G/L Balance 907,822.78 Outstanding Deposits 0.00
Positive Adjustments 0.00
Subtotal 907,822.78
Subtotal 907,822.78 Outstanding Checks 0.00
Negative Adjustments 0.00 Differences 0.00
Ending GIL Balance 907,822.78 Ending Balance 907,822.78
Difference 0.00
Posting Document Document Cleared
Date Type No. Description Amount Amount Difference
Deposits
11/5/2015 DEP00162 Collier Cty Tax Coll/FY15 Excess Fee Rfnd& G/L 35,862.61 35.662.61 0.00
11/16/2015 WIRE TFR 11 COLLIER CTY TAX COLL:Assmnts Rcvd G/L 238,010.32 238,010.32 0.00
11/16/2015 JE000991 CNL BANK-Incoming Wire fee(Collier Cty G/L 30.00 30.00 0.00
11/30/2015 WIRE TFR 11 COLLIER CTY TAX COLL:Assmnts Rcvd G/L 661,971.41 661,971.41 0.00
Total Deposits 935,674.34 935,674.34 0.00
•
Page 10
I
41
1 Ii i_ n
Bank Account-Check Details Monday,December 28,2015
Period:10/01/15..11/30/15 Page 1
HERITAGE BAY CDD STSWATER\MPOLANEC
This report also includes bank accounts that only have balances.
Bank Account:Date Filter:10/01115..11/30/15
Check Printed Voided Entry Original Bal. Bal. Entry
Date Check No. Description Amount Amount Amount Status Entry S Accou Account No. No.
5148 SunTrust
Phone No.
10/02/15 P 000888 RONALD A.GRANT 184.70 184.70 0.00 Posted Emplo 1 899
10/02/15 P 000889 EDWIN B.HUBBARD 184.70 184.70 0.00 Posted Emplo 3 900
10/02115 P 000890 JOHN C.MAY 184.70 184.70 0.00 Posted Emplo 4 901
10/02/15 P 000891 DENNIS P.GAGNE 184.70 184.70 0.00 Posted Ernplo 5 902
10/02/15 P 000892 RICHARD R.BRODEUR 184.70 184.70 0.00 Posted Emplo 6 903
10/13/15 To 000893 FEDEX 98.76 98.76 0.00 Posted Vendo V00002 904
10/13/15 To 000894 LAKE&WETLAND 5,062.00 5,062.00 0.00 Posted Vendo V00074 905
10/13/15 To 000895 SEVERN TRENT 4,333.02 4,333.02 0.00 Posted Vendo V00007 906
10/13/15 To 000896 STANTEC CONSULTING 1,875.00 1.875.00 0.00 Posted Vendo V00036 907
11/02/15 To 000897 HERITAGE BAY CDD 24,000.00 24.000.00 0.00 Posted Vendo V00032 908
SunTrust 36,292.28 36,292.28 0.00
Page 11
1611 Eli
Attendance Confirmation
for
BOARD OF SUPERVISORS
District Name: Heritage Bay
Board Meeting Date: 10/1/15.
In Attendance
Name Please X Paid
Y 1 Edwin Hubbard
2 Ronald A.Grant Yes
N. \f 3 Dennis Gagne }{ Yes
\/ 4 Richard Brodeur /X` Yes
"1 5 John May `74•-•._ Yes
The supervisors present at the above referenced meeting should be compensated accordingly
Ap v pa - - — y -- f
.
Agy
4)/1/
(District .nager Sit i .'re ._. Date
**PLEASE RE RN SIGNED DOCUMENT TO 80881 GONZALEZ**
Page 12
1 6 .-
1 B
„A,
Invoice Number Invoice Date Account Numbers Page
r 5-174-57521 1 Sep 29,2015 L """" """" 1 nr 3
FedEx Tax ID: 71-0427007
Billing Address: Shipping Address:
SEVERN TRENT/HERITAGE BAY SEVERN TRENT/HERITAGE BAY Invoice Questions?
Contact FedEx Revenue Services
210 N UNIVERSITY DR STE702 210 N UNIVERSITY DR STE 702 Phone: (800)622 1147
CORAL SPRINGS FL 33071-7320 CORAL SPRINGS FL 33071-7320 M-F 7 AMto 8 PM CST
Sa 7 AM to 6 PM CST
Fax: (800)548-3020
Internet: www.fedex.com
Invoice Summary Sep 29,2015
FedEx Express Services
Transportation Charges 15.05
Base Discount -5.75
Special Handling Charges 0.19
Total Charges USD $9.49
TOTAL THIS INVOICE USD $9.49
You saved$5.75 in discounts this period)
Other discounts may apply.
net 2 71115
Detailed descrintinns of siircharnac ran ha Inr.atarf atfprfax rnm
Page 13
1 6 1 1 1
Invoice Number \ Invoice Date \ Account Number \ Page
5-174-57521 Sep 29,2015 3 of 3
FedEx Express Shipment Detail By Payor Type(Original)
Ship Data:Sep 21,2015 Cust.Ref.:R.Grant-Ha agenda uncle Ref.#2:
Payer:Third Party Ref:if3:
• Fuel Surcharge FedEx has applied a fuel surcharge of 2.00%to this shipment
• Distance Based Pricing,Zone 2
• FedEx has audited this shipment for correct packages,weight,and service.Any changes made are reflected in the invoice amount
• The packego weight exceeds the maximum for the packaging type,therefore,FedEx Pakwas rated as Customer Packaging.
Automation INET Sender llesigont
Tracking ID 774558934014 Cal Teague Stephanlo Rabe
Service Type FedEx 2Day Severn Trent Services Severn Trent Services
Package Type Customer Packaging 5911 Country Lakes Drive 210 N UNIVERSITY DR
Zone 02 FORT MYERS FL 33905 US POMPANO BEACH FL 33071 US
Packages 1
Rated Weight 3.0 Ibs,1.4 kgs
Declared Value USD 1.00 Transportation Charge 15.05
Delivered Sep 23,2015 10:29 Fuel Surcharge 0.19
Svc Area Al Declared Value Charge 0.00
Signed by .DEBBIE Discount -----._._-._ -5.75
FedEx Use 000000000/00059801_ Total Chow USD $9.49
Third Party Subtotal USD $9.49
Total FedEx Express USD $9.49
Page 14
11/I-01-00-0021103,01301-0049626
1 6 1 1 B 1
Fed Invoice Number \ Invoice Date Account Number \ Page
5-181-67726 Oct 06,2015 I of 4
FedEx Tax ID: 71-0427007
Billing Address; Shipping Address;
SEVERN TRENT/HERITAGE BAY SEVERN TRENT/HERITAGE BAY Invoice Questions?
210 N UNIVERSITY OR STE 702 210 N UNIVERSITY OR STE 702 Contact FedEx Revenue Services
CORAL SPRINGS FL 33071-7320 CORAL SPRINGS FL 33071-7320 Phane: ►800)622 1147
M-F 7 AMto 8 PM CST
Sa 7 AM to 6 PM CST
Fax: (800)548-3020
Invoice Summary Oct 06,2015 Internet: www.fedex.com
FedEx Express Services
Transportation Charges 96.05
Base Discount -40.25
Special Handling Charges 33.47
Total Charges USO $89.27
TOTAL THIS INVOICE USD $89.27
RECEIVED
CORALSPRiNCS,FL
You saved$40.25 In discounts this period!
Other discounts may apply. oC( 1 2015
SEVI1FtN TRENT ENVIRONMENTAL
SERVICES.INC.
•
Page 15
1611Bi
,-. _
:,,,,, ,,,
Invoice Number \ Invoice Date \ Account Number \ Page
5-181-67726 Oct 06,2015 _ 3 of 4
FedEx Express Shipment Detail By Payor Type(Original)
Ship Date:Sep 24,2015 Gust.Ref.:heritage bay agenda peck Ref.#2:
Payer Third Party Ref.113:
• fuel Surcharge•FedEx has applied a fuel surcharge of 2.D0%to this shipment
• The delivery commitment for FedEx 2Dey to residences(Including home offices)is 7 P.M.the second business day for Al,A2,M,A3,A4,A5,AG,AM,PM,and RM service areas.
• Distance Based Pricing,Zone 1
• Package Delivered to Recipient Address-Release Authorized
Automation CAFE Recipient
Tracking ID 643393664105 SEVERN TRENT SERVICES RICHARD BRODEUR
Service Type FedEx 2Day SEVERN TRENT SERVICES 10046 LIONS BAY CT
Package Type FedEx Pak 710 UNIVERSITY OR NAPLES FL 34120 US
Zone 02 POMPANO BEACH FL 33071 US
Packages 1
Rated Weight 2.0 lbs,0.9 kgs Transportation Charge 14,90
Delivered Sop 28,2015 10:37 Fuel Surcharge 0.33
Svc Area A6 Discount -5.60
Signed by see above DAS Rest 3.55
FodEx Use 000000000/0006980/02 Residential Delivery 3.50
Tate)Charge USD $16.66
Ship Date;Sep 24,2015 Gust.Ref.:heritage bay agenda pack Retie
Payer Third Party Ret,#3:
• Fuel Surcharge-FedEx has applied a fuel surcharge of 2.00%to this shipment
• The delivery commiunentfor FedEx 2Day to residences(Including home offices)is 7 P.M.the second business day for Al,A2,AA,Al,A4,A5,A6,AM,PM,end RM service areas.
• Distance Based Pricing,Zone 2
• Package Delivered to Recipient Address•Release Authorized
Automation CAFE Seeder Recipient
Tracking In 643393664116 SEVERN TRENT SERVICES DENNIS P.GAGNE
Service Type FedEx 20ay SEVERN TRENT SERVICES 10042 LIONS BAY COURT
Package Type FedEx Pak 210 UNIVERSITY DR NAPLES FL 34120 US
Zone 02 POMPANO BEACH FL 33071 US
Packages 1
Rated Weight 2.0 ts,0.9 kgs Transportation Charge 14.90
Delivered Sep 28,2015 10:37 Fuel Surcharge 0.33
Svc Area A6 Discount -5.60
Signed by see above Residential Delivery 3.50
FadEx Use 000000000/0005980/02 DAS Rest 3.55
Total Charge USD $16.68
Ship Date:Sep 24,2010 Cast.Ref::heritage bay agenda pack Ret,#2
Payor:Third PartyRef#3:
• Nei Surcharge-FedEx has applied a fuel surcharge of 2.00%to this shipment
• The delivery commitment for FedEx 2Day to residences(including borne offices)is 7 P.M.the second business day for Al,A2,AA,A3,A4,A5,A6,AM,PM,and RM service areas.
• Distance Based Pricing,Zone 2
• Package Delivered to RecipientAddress-ReleaseAuthorized
Automation CAFE Seeder Recipient
Tracking ID 643393664138 SEVERN TRENT SERVICES EDWIN HUBBAHU
Service Type FedEx 2Day SEVERN TRENT SERVICES HERITAGE BAY COD
Package Type FedEx Pak 210 UNIVERSITY OR 10263 BATOR BAY COURT
Zone 02 POMPANO BEACH FL 33071 US NAPLES FL 34120 US
Packages 1
Rated Weight 2.0 Ibs,0.9 kgs Transportation Charge 14 90
Delivered Sep 20,2015 10:42 Residential Delivery 3.50
Svc Area A6 Discount 5.60
Signed by see above DAS Resi 3.55
FedEx Use 000000000/0005980/02 Fuel Surcharge 0,33
Total Charge USD $16.68
Page 16
1278-01-00-0035016-0t01-003344 l
6
i i
.
Invoice Number \ Invoice Date \j Account Number .) Page
5-181-67726 "- Oct 06,2015 ' — defil•
Ship Date:Sep,24,2015 —
Cast.Rel.:heritage bay agendu pack RAO:
Payor:Third Party
• Nei Surcharge.FedEx has applied a fuel surcharge of 2 00%to this shipment
• The down,„onmitwoot rer reigv 20aY to residences(including home offices'is 7 P M.the second husine RS day for Al,47.AA,43,A4,A5,416,AM,PM,and RM service areas,
• Distance Rased Pricing,Lone? -
... ...
• Package Delivered to Recipient Address-Release Authorized ....m..
======
Automation CAFE Seeder Recipient •=••••=111
.........
Tracking Ill 643393664149 SEVERN TRENT SERVICES JOHN MAY
.......
Service Typo FedEx 20 ay SEVERN TRENT SERVICES 10260 GATOR BAY CT. .... ..g.
Package Type FedEx Pak 210 UNIVERSITY DR NAPLES FL 34120 US „......
....=..
Zone 02 POMPANO BEACH FL 33071 US ======
,,,,... ....
Packages 1
...—..
======
Hated Weight 2.0(Ids,0.9 kgs Transportation Charge 14.90
Delivered Sep 28,2015 10:41 Fuel Surcharge ..m...
033 ....am.
Svc Area AD DAS Rest 355
Signed by see above Residential Delivery 3.50 .........
FedEx Use 000000000/0005980/02 Discount -5.60
......_....._......
Total Charge USD ---- Matt ---
...
Ship;Date:Sap 4-2015 . . Cast,Refzbaritaga Day agenda peek .ROPIZ. , ',.. " .• ,.,: .. .': :: ,, ---.. —
Papatlitrird.ParAy,; :-.:..."!'.' , . Rein '. " .. : . , '. " '. •; " .:. ,-.:',.": ',,-..,..,,c, .',': —=.---=
• Fuel Surcharge-FedEx hes applied a fuel surcharge of 2 DO%to this shipment .........
„„.„,....,
• Distance Rased Pricing,Zone 2
Automation CAFE Sender• Redolent
Tracking ID 643393684150 SEVERN TRENT SERVICES URBANCIC GREGORY
Service Type FedEx 2Day SEVERN TRENT SERVICES GOOD LETTE,COLEMAN,JOHNSON,P
Package Type FedEx Pak 210 UNIVERSITY DR 4001 TAMIAMI TRAIL N.
Zone 02 POMPANO BEACH FL 33071 US NAPLES FL 34103 US
Packages I
Rated Weight 2.0 lbs,0.9 kgs
Delivered Sep 28,2015 08:39 Transportation Charge 14.90
Svc Area A4 Discount -5.60
Signed by .STEVENSON Fuel Surcharge__ .._ 019
_............. _
FedEx Use 0001300000/0005980L Total Ziarge USD Stia
ti
OgOiliot, iglei.:41*,:-..,..:.:i ,.!:-f.,f,,,,,,..".;4'.'*litif4,_:Etior.,'ita..,g.0.*y....044.11d0:oac•::. : ,,,,,,:!,:.::.4ii:, t.,..„,‘,..– :.\',,-...;.,,4,,•_'",,,,..i.11,,„tir„.4].,,,z,,...,'.:;;;41.k.';:•:',','IMAW4
::A • ..•.-..:-:--.!,.,-',•,,,..i:: ..f,.;:; -!. -,.2,-;,,,,4-1.1.#,:ir,,,,0,1-1:!;,;.f,..0,;,1,-,,,Aiv,:yrAp,:,.;,,,,,,,,,,,,
rayinp•-t RIM NAY':',-',?,:.:::;;g.:;.. ".!:•:'.:,:-.....—.:',' 1;,r..':-,,'1,i,':.....-.,•:.eer*7-1".-:,,,':.-'.'. -•2.,-'...-,•-•','.'...;'.I',:'".. . ,. ,:; ':.., .. '','•.'......,.. 1-. 44!...).k'.!•..'-":"...' 14:;".''..,7.,'.:-..41" i''-a-----
. .. . . ,.. .... .. .. „ .
• Fuel Surcharge-FedEx has applied a fuel surcharge of 2.00%to this shipment.
• The delivery commitment for FedEx2Day to residences(Including home offices)is 7P.M.the second business day for Al,42,AA,A3,A4,115,AS,AM,PM,end RM service areas.
• Distance Based Pricing,Zone 6
• Package Delivered to Recipient Address-Release Authorized
Automation CAFE Seeder Recipient
Tracking 10 643393664182 SEVERN TRENT SERVICES RONALD GRANT
Service Type FedEx 2Day SEVERN TRENT SERVICES HERITAGE BAY COO
Package Type Fed Ex Pak 210 UNIVERSITY DR °CARRIAGE LANE
Zone 08 POMPANO BEACH FL 33071 US LACONIA NH 03246 US
Packages 1
Rated Weight 1.0 lbs,0.5 kgs Transportation Charge 21.55
Delivered Sep 28,2015 12:25 Residential Delivery 3.50
Svc Area M Fuel Surcharge 0.28
Signed by see above Discount 12.25
FedEx Use 000000000/0006068/02 Total Charge USO $1336
Third Party Subtotal USD $89.27
Total FedEx Express USD $89.27
FON G5,1'.1.
Page 17
1 279-01 4/0•0035016-000 1.0083 4 4 3
16 i
g
Lake&Wetland Management Invoice
\t ' 100 E.Linton Blvd.,Suite BOOB
j` `l Delray Beach,FL 33483 Date Invoice#
10/1/2015 2054
Bill To
Heritage Bay COD
e%Severn trent Services
210 N.University Drive.,Ste.702
Coral Springs,FL 33071
Account# Terms
1525 Net 30
Quantity Description Rate Amount
October- Lake Maintenance-31 Lakes 3,696.00 3,696.00
October- Littoral/Wetland Maintenance 966.00 966.00
October-Floridone Treatment 400.00 400.00
Pr*
r41
tV?takt/mow.
RECOMMEND FOR APPROVAL,,,:
Cltarire Account At:
OW
Current
Remaining - _. -------_
lJalanc�
Dater: �a,/`75 OCT 7 1(115
Thank you for your business.
Total 55,062.00
For Billing Questions Please Call 561-303.1013
Payments/Credits $0,00
Balance Due Page 115,062,00
1 I „? i
, ,
SEVERN Severn Trent Environmental Services,Inc.
16337 Park Row
TRENT Houston,Texas 77084 SRO INVOICE: STES 2080979
�I Telephone 281 578 4200 Page: 1
Fax 281 398 3715 Invoice Date: 09/24/15
Salesperson:
Management Services N. /
SOLD TO '\ f SHIP TO
1-01712
HERITAGE BAY CDD HERITAGE BAY CDD
210 NORTH UNIVERSITY DRIVE 210 NORTH UNIVERSITY DRIVE
SUITE 702 SUITE 702
CORAL SPRINGS FL 33071 CORAL SPRINGS FL 33071
USA USA
REF Cust PO Ship Via Terms
S144896 NET 30 DAYS
Item: Unit
Description Quantity U/M Price Extension
SEPTEMBER 2015 MANAGEMENT FEES
MANAGEMENT FEE- ADMIN 1.00 EA 3,187.17 3,187.17
001.531027.51201.5000
MANAGEMENT FEES-FIELD OP SVC 1.00 EA 1,000.00 1,000.00
001.531016.53901.5000
OFFICE SUPPLIES .00 EA 0.00 0.00
001.551.002.51301.5000
COPIES 1.00 EA 0.20 0.20
001.547001.51301.5000
FAXES .00 EA 0.00 0.00
001.541003.51301.5000
POSTAGE 1.00 EA 6.31 6.31
001.541006.51301.5000
PHONE .00 EA 0.00 0.00
001.541003.51301.5000
PASS THRU 1.00 EA 126.84 126.84
07/30/15 CAL TEAGUE -. GODADDY.COM -
BUISNESS PLUS WEBSITE BUILDER & DOMAIN
RENEWAL,
WEB HOSTING 1.00 EA 12.50 12.50
AUGUST MONTHLY WEBSITE BILLING
it di;
Sub Total: 4,333.02
Misc Charges; 0,00
Freight: 0.00
Tax Amount: 0,00
Total: 4,333.02
DETACH AND RETURN WITH REMITTANCE
Invoice: 2.080979 Customer: 1-01712 HERITAGE BAY CDD 4,333.02
REMIT TO: Severn Trent Environmental Services,Inc. Page 19
Mail Code 5161
P.O.Box 660367 Remittance Amount
Dallas,TX 75266-0367
1611 13 1
aoStantec INVOICE Page 1 of I
Invoice Number 954775
Invoice Date September 1 I,2015
Purchase Order 215612649
Customer Number 83654
Project Number 215612649
Bill To Please Remit To
Heritage Bay CDD Stantec Consulting Services Inc.(SCSI)
Justin Faircloth 13980 Collections Center Drive
c/o Severn Trent Services Chicago IL 60693
5911 County Lakes Drive ! United States
Fort Myers FL 33905
United States
Project Heritage Bay Bridge Support Services
Project Manager Haines,Mark D Contract Upset 5,100.00
Current Invoice Total(USD) 1,875.00 Contract Billed to Date 4,850.00
For Period Ending September 4,2015
Top Task 202 Engineering Services
Total Invoiced Previously Current Invoke
Invoiced
Progress Charge 2,500.00 x 90%Complete 2,250.00 375.00 1,875.00
Top Task Subtotal Engineering Services 1,875.00
Total Fees&Disbursements 1,875.00
INVOICE TOTAL(USD) 1,875.00
Due on Receipt
RECOMMEND FOR APPROVAL
/4,1e-,1 ei
Charge Account #: ia.�e,J) 7'"'tr;,
Current Balance: G y j e,c.)
Remaining Balance: LSO. —
Date: Q/ t '
Please contact Colleen Hofferber if you have any questions concerning this invoice.
Phone:(239)649-4040 E-mall: Colleen,Hofferber( Stantec.com
**PLEASE INCLUDE AN INVOICE#WITH PAYMENT**
Thank you.
Page 20
Bank Account-Check Details Monday,December 28,2015
Period:10/01/15..11/30/15 Page 2
HERITAGE BAY CDD STSWATER1MPOLANEC
Check Printed Voided Entry Original Bal. Bal. Entry
Date Check No. Description Amount Amount Amount Status Entry S Accou Account No. No.
9727 CNL Bank-GF
Phone No. 239 834-6070
11/03/15 To 3001 PUBLIC RISK INSURANCE 14,348.00 14,348.00 0.00 Posted Vendo V00008 909
11/05/15 To 3002 COLLIER CTY PROPERTY 23,378.46 23,378.46 0.00 Posted Vendo V00020 910
11/05/15 To 3003 LLS TAX SOLUTIONS INC 600.00 600.00 0.00 Posted Vendo V00073 911
11/05/15 To 3004 SEVERN TRENT 4,553.33 4,553.33 0.00 Posted Vendo V00007 912
11/05/15 To 3005 STANTEC CONSULTING 2,541.25 2,541.25 0.00 Posted Vendo V00036 913
11/09/15 To 3006 COLEMAN,YOVANOVICH& 958,75 958.75 0.00 Posted Vendo V00075 914
11/09/15 To 3007 DEPT OF ECONOMIC 175.00 175.00 0.00 Posted Vendo V00014 915
CNL Bank-GF 48,554.79 48,554.79 0.00
Page 21
1 0 B
1
INVOICE
Public Risk Insurance Agency
P.0.Box 2416 �:�r
Heritage Bay CDD
Daytona Beach, FL 32115 1632
at74,-17,W4'. 10/08/2015
ar
1°t Robin Faircloth
;- 1a` 6, Karen Bryan
:,31410015
s ", 1 of 1
MiffErattriO 9.348.00
Heritage Bay CDD ir
Heritage Bay Community Development District f , Invoice#41902
210 N.University Drive 01-880-09-10
Suite 702 Thank Yrau
Coral Springs,FL 33071
Please detach and return w tL payment
Customer:Heritage Bay CDD
=Zth.t0.10:4:017.0fAHVOI, ' e xtai oo . c,' ' troj '- z Y. .sp y' fsvex
Policy#01-880-09-10 10/01/2015-10/01/2016
Illinois National Insurance Co
41902 10/01/2015 Renew policy Public Officials&Employment Practices Liability- 9,348.00
9,348.00
Thank You,,,,(
Public Risk Insurance Agency (386)252-6176" !** , ' 1.
P.O.Box 2416
Daytona Beach, FL 32115 10/08/2015
Page 22
1611 :77! 1
INVOICE
Public Risk Insurance Agency
rziTZti Heritage Bay CDD
P.0. Box 2416
Daytona Beach, FL 32115 1632
EMEMPal 10/05/2015
F--4,3in Robin FaIrcloth
:.,targittri Karen Bryan
EttrINE 1 of 1
witigiffv7i -mirlamargemssil
nimmittitm 5,000.00
EM1).':'rc;o7,31E1
Heritage Bay COD ratrormazial Invoice#41842
Heritage Bay Community Development District
PK2FL1 0114805 15-11
210 N.University Drive
Suite 702 Thank You
Coral Springs,FL 33071
Please detach and r&Airn with paymerir
Customer:Heritage Bay CDD
wow OVOlikeek WiMOLIOW7V: e,,OWMJIMPOI0004~: t.c
Policy#PK2FL1 0114805 15-11 10/01/2015-10/01/2016
Preferred Gov Insurance Trust
41842 10/01/2015 Renew policy Business Auto-Renew policy 500.00
General Liability-Renew policy 4,500.00
OCT 1 2 2015
w 'arm;
5,000.00
Thank You
Public Risk insurance Agency (386)252-6176
P.O.Box 2416
10/05/2015
Daytona Beach, FL 32115
Page 23
1 6 1 1 q
` t COLLIER COUNTY PROPERTY APPRAISER
ABE SKINNER, CFA
(2/
«
October 1, 2015
Heritage Bay Community Development District
Ms. Elizabeth Langston
Severn Trent Services
210 N. University Dr. #702
Coral Springs, FL 33071
Attention: Ms. Langston
Pursuant to Florida Statute Chapter 197.3632(2), F.S. the amount listed below is
the amount billed to you for administrative costs associated with the assessment
of the 2014 (FY 2015-2016) Non-Ad Valorem Tax Roll for the above local
government.
Total $ 23,378.46
The total amount is due at that time.
Sincerely yours,
Abe Skinner, CFA
Property Appraiser
4,puf)S1' i)Ciegf
�_.. OCT 6 zoi5
Donald L. Berry
Director of Accounting
„ •
i45
3950 Radio Road • Naples,Florida 34104-3750 • (239)252-8141 • Fax:(230)252-2071 Page 24
www.collierappraiser.corn
6 1 1 8 1
LLS Tax Solutions Inc.
2172 W.Nine Mile Rd.
Tax So!. tions Inc. Pent
Pensacola,FL 32534
Telephone 850-754-0311
Email:liscottpil lstax.com
INVOICE
BILL TO:
Heritage Bay Community Development District DATE: October 8, 2015
c/o Severn Trent Management Services INVOICE# 000799 J
210 N.University Dr.,Ste.702
Coral Springs,FL 33071
DESCRIPTION AMOUNT
Total billings in connection with the$17,490,000 Heritage Bay Community
Development District(Collier County,Florida)Capital Improvement Revenue
Refunding Bonds,Series 2014—Arbitrage Calculation for the period ended August $600.00/
12,2015.
PAYMENT TER
1. Due and Payable upon receipt Total $600.00
2. Please include the invoice number on your check or wire transfer
Mail checks to LLS Tax Solutions Inc. 2172 W. Nine Mite Road#352, Pensacola FL 32534 or submit electronic
payments to NFCU,Account Name LLS Tax Solutions Inc., ABA#256074974,Account#7022553064
Thank You For Your Business!
Page 25
k�� ,. .: tl
a
SEVERN Severn Trent Environmental Services,Inc.
16337 Park Row
TRENT Houston,Texas 77084
SRO INVOICE: STES 2081446
SERVICES Telephone 281 578 4200 Page: 1
Fax 281 398 3715 Invoice Date: 10/01/15
Salesperson:
Management Services i
, HLP TO S
SOLD TO .�
1-01712
HERITAGE BAY COD HERITAGE BAY CDD
210 NORTH UNIVERSITY DRIVE 210 NORTH UNIVERSITY DRIVE
SUITE 702 SUITE 702
CORAL SPRINGS FL 33071 CORAL SPRINGS FL 33071
USA USA
REF Cust PO Ship Via Terms
S145581 NET 30 DAYS
Item: Unit
Description Quantity U/M Price Extension.
OCTOBER 2015 MANAGEMENT FEES
MANAGEMENT FEE- ADMIN 1.00 EA 3,282.83 3,282.83
001.531027.51201.5000
MANAGEMENT FEES-FIELD OP SVC 1.00 EA 1,030.00 1,030.00
001.531016.53901..5000
OFFICE SUPPLIES .00 EA 0.00 0.00
001.551002.51301.5000
COPIES 1.00 EA 197.00 197,00
001.541001.51301.5000 OA 7. 8 2015
FAXES .00 EA 0.00 0.00
001.541003.51301.5000
POSTAGP1.00 EA 10.17 10,17
001.541006.51301.5000 f. . ! "
PHONE .00 EA 0.00 ' 0,00
001.591003.51301.5000 .
WEB HOSTING 1.00 EA 33.33 33.33
OCT - SEPT 2016 MONTHLY WEBSITE BILLING
Sub Total: 4,553.33
Misc Charges: 0.00
Freight: 0.00
Tax Amount: 0.00
Total: 4,553.33
DETACH AND RETURN WITH REMITTANCE
Invoice: 2081446 Customer: 1-0171.2 HERITAGE BAY COD 4,553.33
REMIT TO: Severn Trent Environmental Services,Inc. Page 26
Mail Code 5161
P.O.Box 660367 Remittance Amount
Dallas,TX 75266-0367
0
StantecINVOICE Page 1 of 2
Invoice Number 964808
Invoice Date October 7,2015
Customer Number 83654
Project Number 215612349
Bill To Please Remit To
Heritage Bay COD Stantec Consulting Services Inc,(SCSI)
Calvin Teague 13980 Collections Center Drive
C/O Severn Trent Services Chicago IL 60693
210 North University Drive,Suite 702 United States
Coral Springs FL 33071 Federal Tax ID 11-2167170
United States
Project Description: Heritage Bay CDD FY 2015 Engineering Services
Stantec Project Manager: Kennedy,Mike
Stantec Office Location: Fort Myers FL
Authorization Amount: $15,000.00
Authorization Previously Billed: $12,194,00
Authorization Bitted to Date: $14,485.25
Current Invoice Due: $2,291.25
For Period Ending: October 2,2015
Due on Receipt
Page 27
16 1 1 • ,8 i
INVOICE Page 2 of 2
Invoice Number 964808
Project Number 215612349
Top Task 210 FY 2015 Engineering Services I
Professional Services
Category/Employee Hours Rate Current Amount
Hardy,Sabina E 0.75 91.00 68.25
0.75 68.25
Martin,Steven A 13.00 157.00 2,041.00
13.00 2,041.00
Williams,Lauren N 2.00 91.00 182.00
2.00 182.00
Professional Services Subtotal 15.75 2,291.25
Top Task 210 Total 2,291.25
Total Fees&Disbursements $2,291.25
INVOICE'1OTIA..L(USD) $2,291.25
nECC1v:,u
GOFtt\1_SPftit:G;, FL
1 4 •,,N
RECOMMEND FOR APPROVAL
J •5_�'s-4-I:' ' ---
Charge Account#:,__1'1'-'"4_3",„ ,.4-.,.•.-,,� - ,:
Current Balance: --
Remaining Balance:-- __ ----------
Date: /,1 f�(I= _.__._ . eA:
Page 28
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Stantec INVOICE Page 1 of 1
Invoice Number 965315
Invoice Date October 9,2015
Purchase Order 215612649
Customer Number 83654
Project Number 215612649
Bill To Please Remit To
Heritage Bay CDD Stantec Consulting Services Inc.(SCSI)
Justin Faircloth 13980 Collections Center Drive
c/o Severn Trent Services Chicago IL 60693
5911 County Lakes Drive United States
Fort Myers FL 33905
United States
Project Heritage Bay Bridge Support Services
Project Manager Haines.Mark D Contract Upset 5,100.00
Current Invoice Total(USD) 250.00 Contract Billed to Date 5,100.00
For Period Ending October 2,2015
Top Task 202 Engineering Services
Total invoiced Previously Current Invoice
Invoiced
Progress Charge 2,500.00 x 100%Complete 2,500.00 2,250.00 250.00
Top Task Subtotal Engineering Services 250.00
Total Fees&Disbursements 250.00
INVOICE TOTAL(USD) 250.00
Due on Receipt
RECOMMEND FOR APPROVAL
Charge Account#:
Current Balance: cO OCT
Remaining:Balance: .0o _ — 8 447/5.
Date:
Please contact Colleen Hofferber if you have any questions concerning this invoice.
Phone:(239)649-4040 E-mail:Colleen.Hofferber@Stantec,com
•"PLEASE INCLUDE AN INVOICE#WITH PAYMENT"
Thank you.
Page 30
1611
Coleman,Yovanovich&Koester,P.A.
Northern Trust Bank Building
4001 Tamiami Trail North,Suite 300
Naples,Florida 34103-3556
Telephone; (239)435-3535
Fax: (239)435-1218
Page: 1
Heritage Bay COD September 30,2015
Attn.Cal Teague File No: 6176-001M
Severn Trent Management Services Statement No: 15
210 N.University Dr.Ste 702
Coral Springs FL 33071 RECEIVED
CORAL SPRINGS,FL
NOV 2 2)15
Geri Rep ...,.,....an:Ti4L
Previous Balance $3,802.50
Fees
Hours
09/03/2015
GLU Review email correspondence from Doug Waldorf on revised loan
documents; Brief review of revised documents;Draft email correspondence to
Cal Teague with revised documents 0.50 182.50
09/04/2015
GLU Review and respond to email correspondence from Cal Teague on final loan
documents 0.10 32.50
09/14/2015
GLU Exchange multiple email correspondence with Doug Waldorf on resolution for
loan; Exchange email correspondence with Cal Teague on resolution for loan 0.25 81.25
09/17/2015
GLU Review and respond to email correspondence from Doug Waldorf; Review
email correspondence from Cal Teague 0.10 32.50
09/22/2015
GLU Review email correspondence from Justin Faircloth;Initial draft of
construction contract;Draft email correspondence to Justin Faircloth with
draft construction contract 1.50 457.50
09/30/2015
GLU Review agenda for Board of Supervisors meeting 0.50 162.50
Professional Foes through 09/30/2015 2.95 958.75
Total Current Work 958.75
P yments
Total Payments Through 10/26/2015 7 -3,802.50
Balance Due / $958.75
Page 31
16 1 1
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16 1 1 81
Heritage Bay CDD
Severn Trent Services Field Management Report
Site Inspection - 12/16/2015
1. Lake Management:The water level is continuing to drop in the lakes and water
will soon stop flowing out the two outfalls,however,there is still movement
within the system between basins.Additional lake maintenance information is
found below,all lake issues are low density unless otherwise noted.
a. Algae on Lakes: 2,4,6,7, & 10.
b. Littorals:
i. Numerous palm trees need to be sprayed/removed on the
following lakes:8, 12, 19, 20,&23(See comments on Non-CDD
Issues).• . �
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ii. The littorals throughout the lakes are really taking hold and doing
well and appeared to have survived sufficiently after the heavy
Summer rains(lakes 8 &26 pictured).
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iii. Canna were found floating on the east side of lake 20,which were
likely dislodged from the planted area on the west bank of the
lake.Several groupings of these plants were installed on the east
side of lake 20 and on the northern corners of lake 28.
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iv. Alligator flag is a native plant and is present in several of the lakes.
The Board may want to consider a management approach in the
near future before this littoral begins to grow in thick patches
among the various lakes. Present in lakes:6, 11,&14.
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c. Rocks:
i. No issues observed.The southeast corner of lake 30A will need
blanket coverage, not just spot spraying,for the extended near
future.
d. Weeds:
v. Alligator Weed in Lakes: 10.
vi. Brazilian Pepper: No issues observed.
2
i
vii. Cattails in Lakes: 2.
„..\3
viii. Climbing Hemp Vine in Lakes: No issues observed.
ix. Duck Potato in lakes: No issues observed.
x. Hydrilla in Lakes:6.
xi. Illinois Pond Weed in Lakes: 6, 10, 19, 20, 26,30A, &30B(lakes
30A&30B pictured—Medium density).
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xii. Red Ludwigia in lakes: 1,3,4,& 12 (lakes 1 &3 pictured).
Medium to high density on all lakes. Even though this is a natural
plant treatment is needed for it not to overtake in these lakes.
l -
xiii. Spatterdock in lakes: No issues observed.
3
xiv. Torpedo Grass in Lakes: 1,6, 10, 11, 14, 16, 18, 19, 20, 23,24, 26,
30A, &30B.
e. Fish/Aquatic Life:No issues observed.
f. Trash in Lakes:Minimal trash observed, no need for a clean-up.
g. Bulkheads: No issues observed.
h. Clippings/Debris in Lakes:
i. Clippings in Lakes:4,6, 14, & 19.The Golf Course was back to
using the blowers on the fairways and surrounding areas.
YG
ii. Debris in Lakes:30A.A plant was found in the lake between the last
two homes on the south side of Biscayne Lane. Residents should be
reminded that no additional organic material should be added to the
lakes.
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2. Dissolved Oxygen (D.O.)Tests:The next tests will be conducted in January 2016.
4
1
16 ! 1B1 1
3. Lake Bank Erosion:
a. It appears that an irrigation head is causing a washout on the
northeastern bank of lake 1 by the second tee box.This damage is on the
golf course side and is estimated at$500.00 to repair.A section of grass
was also removed above the lake bank, however,this appears to be
intentional by the course.
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b. It seems that a washout
north isside beginof form the cart path
drain repair on the lakening 1.to Additional finer materialon may be
necessary to help the larger rocks stay in place if erosion continues.
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c. A washout continues to form on the west side of lake 19 just north of the
tee box. It appears that a repair will be necessary in the near future.
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4. Storm Drainage System:
a. Control Structures:
i. The weeds on the rocks of structure W2L30 need to be sprayed
out.
ii. Basin 1:Control Structure L3L10 is currently flowing. Control
Structure L5L6 was not flowing.
iii. Basin 2:Control Structure L12L20 is currently flowing.
iv. Basin 3:Control Structures L25L30 and L27L30 are not flowing at
this time.
v. Basins 4&5:Control Structures L28L30 and L29L30 are not
flowing at this time.
6
6 1 1
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vi. Basin 6:Control Structures L30000O2 and L30000O3 are
continuing to flow, but should stop in the near future.
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b. Drains: No issues observed.
c. Roadway Catch Basins: No issues observed.
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d. Catch Basins: No issues observed.
e. Inter-Connect/Drain Pipes:No issues observed.
f. Illicit Discharges: No issues observed.
g. Lake Drainage Pipes:There is a cart path drain pipe that is floating on
lake 9 that should be weighted down.
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5. Fish/Wildlife Observations:The presence of a wide variety of wildlife is highly
visible throughout the District.
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& ,.��" ' Mfr !n �
❑ Bass ® Bream n Catfish n Gambusia
® Egrets ® Herons Coots n Gallinules
®Anhinga !Cormorant Osprey ® Ibis
®Woodstork ❑Otter ®Alligators ®Snakes
®Turtles U Other Species: Duck,Hawk,lack, Deer
6. Residential Complaints/Concerns: No reported issues_
7. Non-CDD Ov :
a. TheIssues flag at thebserguaredd house should be replaced as it is torn on the edges.
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b. The pile of rip rap and trash remains on the southwest corner of lake 2 on
the western section of the lake.
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c. There is a Brazilian pepper tree growing between the fairways of holes 4
&5 north of lake 2. SFWMD has been contacted regarding our concern
of the pepper trees on their adjacent property and we have recently
learned that they are planning to send this work out for bid in early 2016.
We have provided SFWMD with the contact information of Golf Course
staff to arrange access.
a
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d. The two dead trees remain behind 10111 Biscayne Lane on the golf
course berm that should be removed.
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e. The fire system backflow preventer near the Maintenance Facility has a
slow leak that should be repaired.
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f. There is a broken board on the bridge on the west side that should be
replaced as well as nails sticking up that should be nailed back down.
These items are recommended to be addressed to avoid a safety issue.
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g. LaMorada has replaced the berm plantings in front of tract U as
requested.The silt fence is still present around tract U, but will be
removed soon.
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h. Palms are beginning to grow all around the lakes throughout the golf
course.Those below the high water mark will be sprayed/removed by
Lake and Wetland Management, however,those above the high water
mark are the responsibility of the course.
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i. Trash is beginning to pile up behind the homes along Lions Bay Court and
Escambia Bay Court in the preserve area.A cleanup is recommended to
help curb this activity from becoming a greater issue.
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8. Follow up items:
. , Heritage Bay CDD
Follow Up Tasks Summary
Follow Up Task Reported On• Assigned Action Completed
Erosion on lakes 1,2,4,5,6,10,12,14,17,19,22,23,24,30B : 11/25/2014
Floating Pipes lakes 2,5,7,8,9,10,11,13,14,17,18,19,24,26 , 9/25/2014 ; 1 removed,18 added
Repair broken pipe on lake 3 , 5/27/2015 ! Golf Course i In Process
Repair pipe on lake 5 5/27/2015 i Golf Course In Process
Remove trash on the bank of lake 2 . 7/15/2015 Golf Course
Remove silt fence in tract U : 7/15/2015 ! LaMorada Vendor In Process
Remove dead trees behind 10111 Biscayne Ln. 11/18/2015 Golf Course
Field Manager Tasks
4 '
Inspect video of interconnect recordings 9/25/2014 Completed
Write letter to The Quarry requesting removal of Brizillian Pepper ,10/17/2014 Quarry Community i
In Progress
Trees ' As soda Iton
. i
Discuss with Superintendent when
Golf Course trimmings in the lakes 10/17/2014 Golf Course ?
water recedes
,..
Lake Bank Review i On Going
,
•
.
Littoral Planting Reviews . On Going
Erosion Restoration Site Visit ,
. Completed
Southwest
7/15/2015
Contact Southwest Development regarding lake 27 repair In Progress
Development
i
CDD Contractor Tasks .
;
Spray out weeds on 30A&in control structure W2L30 8/26/2015 Lake&Wetlands i Completed
Address algae concerns&various weed issues on lakes 2,5,8,10,
9/16/2015 Lake&Wetla nds I Completed
11,12,20,21,&27 •
Spray out palm on the west bank of lake 20 9/16/2015 Lake&Wetlands In Progress
Spray out palms on the north bank of lake 19 10/21/2015 Lake&Wetlands In Progress
Spray out palms on the north east bank of lake 23 10/21/2015 Lake&Wetlands In Progress
Spray out ferns on the bulkheads of lake 19 10/21/2015 Lake&Wetlands I Completed
Treat torpedo grass on lakes 6,11,&20 10/21/2015 Lake&Wetlands ! Completed
Treat red ludwigia on lakes 3&12 10/21/2015 Lake&Wetlands , In Progress
l.•
Treat the various plant issues on lake 12 11/18/2015 Lake&Wetlands i Completed
Spray out the palms on the west ba nk of lake 24 11/18/2015 Lake&Wetlands In Progress
Spray out the weeds in the rocks on control structure W2L30 11/18/2015 Lake&Wetlands 1.
ROA Contractor Tasks i.
Remove trash from the preserve along Lions Bay Ct.&Escambla Bay Ct 12/16/2015 Buttonwood
Horn eowner Com plaints/Concerns
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By boa
-
MINUTES OF MEETING
HERITAGE BAY
COMMUNITY DEVELOPMENT DISTRICT
The regular meeting of the Board of Supervisors of the Heritage Bay Community
Development District was held on Thursday,January 7, 2016 at 9:00 a.m. in the Heritage
Bay Clubhouse, 10154 Heritage Bay Boulevard,Naples,Florida.
Present and constituting a quorum were:
Edwin Hubbard Chairman
Ronald Grant Vice Chairman
John May Assistant Treasurer
Dennis Gagne Assistant Secretary
Richard Brodeur Assistant Secretary
Also present were:
Calvin Teague District Manager
Gonzalo Ayers Lake&Wetland Management
Resident
The following is a summary of the actions taken at the January 7, 2016 Heritage
Bay Board of Supervisors meeting.
FIRST ORDER OF BUSINESS Roll Call
Mr.Teague called the meeting to order and called the roll.
SECOND ORDER OF BUSINESS Public Comments on Agenda Items
There not being any,the next item followed.
THIRD ORDER OF BUSINESS Approval of the Minutes of the
December 3,2015 Meeting
Mr. Teague stated each Board member received a copy of the minutes of the
December 3,2015 meeting and requested any additions, corrections or deletions.
There not being any,
On MOTION by Mr. Grant seconded by Mr. Brodeur with
all in favor the minutes of the December 3, 2015 meeting
were approved.
a cti,a
6 1
January 7, 2016 Heritage Bay CDD
FOURTH ORDER OF BUSINESS Old Business
A. Lake&Wetland Management Contract Discussion
• Discussion ensued with regard to the Lake & Wetland Management contract and
proposals for Lakes 1-29; Lakes 30 A&B;and addressing the Illinois Pond Weed
in Lakes 30 A&B.
• Mr. Gonzalo Ayers from Lake & Wetland Management addressed questions from
the Board noting this would be a one year contract.
• Upon further discussion, the Board agreed to continue the current contract at
existing rates until March when it is felt that an agreement with the Umbrella
Association would hopefully be in place for them to assume responsibility for
Lakes 30 A&B.
The record will reflect Mr.Ayers left the meeting.
B. Transfer of Environmental Resource Permit 11-02234-P from Lennar to
the District Update
• It was reported an extension has been granted until April 14, 2016. The transfer
of the permit will be discussed at the Quarry meeting tomorrow and an update on
this from their DM will be provided after the meeting.
• Discussion ensued with regard to the section of the permit requiring water quality
testing by the Quarry Community Association(Exhibit G).
C. Lake Management Program Discussion
• CPH is developing a lake monitoring program for presentation at the next
meeting.
D. Umbrella Association Update
• Discussion ensued with regard to the role of the Umbrella Association and the
documents creating it stating that they are responsible for maintenance of Lakes
30 A&B.
Mr. May MOVED to authorize the Chairman to prepare a
letter to the President of the Umbrella Association defining
purpose to attend the next meeting of the Association based
on specific researched documentation relating to the
Association's responsibility for maintenance of Lakes 30 A
&B and Mr. Grant seconded the motion.
2
1
1 1 mu
January 7, 2016 Heritage Bay CDD
• The prior motion was discussed including the benefit of the District Manager to
also attend the meeting and that notes of the meeting be provided to the Board.
• The goal is to have the Association assume responsibility for lake maintenance
which includes water quality,lake bank weeding and the littoral shelf.
On MOTION by Mr. May seconded by Mr. Grant with all
in favor the Chairman and District Manager were
authorized to send a letter to the President of the Umbrella
Association requesting time on their next meeting agenda
to attend and present information regarding the roles and
responsibilities of the Umbrella Association with notes of
this meeting being distributed to the Heritage Bay Board of
Supervisors.
E. Bridge Project Update
• A pre-construction meeting is scheduled for January 12, 2016. The first week of
February construction start date will be verified.
FIFTH ORDER OF BUSINESS New Business
There not being any,the next item followed.
SIXTH ORDER OF BUSINESS Manager's Report
Mr.Teague addressed the following:
A. Approval of Financials,Check Register and Invoices
• The financials for the period ending November 30,2015 were reviewed.
On MOTION by Mr. May seconded by Mr. Gagne with all
in favor the November 30,2015 financials were accepted.
• Moving forward five copies of the agenda package will be sent to Mr. Hubbard
in one Fed Ex package(third/fourth day delivery)for pick up by the Board.
B. Field Manager's Report
• The Field Management Report for site inspection conducted on December 16,
2015 was reviewed; a copy of which is attached for the record. The following
was noted:
3
January 7, 2016 Heritage Bay CDD
> The Alligator Flag will be sprayed out and not allowed to get established.
➢ The Red Ludwigia will be treated and not allowed to get established.
> The Chairman will have a blast email prepared requesting residents NOT
throw organic material into the lakes.
➢ It was reported Lake 7 near the green on#12 is scummy.
> Possible sighting of Pleco Catfish on Lake 17;Justin to follow up.
> If the palms along the lake bank are in the Lake & Wetland Management
contract have them address it.
➢ Kevin and his staff will address the erosion caused by the irrigation leak on
Lake 1.
C. Follow Up
• Tract U has been repaired with the larger trees installed; and the silt fencing has
been removed.
• CPH contract has been finalized and we are waiting for the new fee schedule.
SEVENTH ORDER OF BUSINESS Attorney's Report
There being no report,the next item followed.
EIGHTH ORDER OF BUSINESS Engineer's Report
There being no report,the next item followed.
NINTH ORDER OF BUSINESS Supervisors' Requests and Audience
Comment
• Chairman Hubbard commented that the golf course bulkhead project is a dead
issue and not being pursued;Kevin will remove the Brazilian Pepper as identified;
and he spoke with a worker who used to work at the quarry who said the lakes are
40 to 50 feet deep.
• Supervisor Brodeur questioned if we had billed the Master HOA for the legal and
engineering expenses incurred on the golf course project. He was assured we
would once they are received.
TENTH ORDER OF BUSINESS Adjournment
There being no further business,
4
1 6 1 1 B 1
January 7, 2016 Heritage Bay CDD
On MOTION by Mr. May seconded by Mr. Gagne with all
in favor the meeting was adjourned at 10:16 a.m. j
Calvin Teag> — - ir Edwin Hubbard
Secretary / Chairman
5
161 •1 r. •
ire -Ell uy14111?2 L 201k.�
13 v
Naples Heritage Community Development District
Board of Supervisors
Peter J.Lombardi,Chairman Calvin Teague,District Manager
Peter V.Ramundo,Vice Chairman Gregory L.Urbancic,District Counsel
Kenneth R.Gaynor,Assistant Secretary William McAnly,District Engineer
Gerald G.James,Assistant Secretary
Richard J.Leonhard,Assistant Secretary
Meeting Agenda
January 5,2016—9:00 a.m.
1. Roll Call
2. Public Comment on Agenda Items
3. Approval of the Minutes of the November 10,2015 Meeting
4. Old Business
A. Discussion of Resolution 2015-05 Requesting A Detail Analysis of Water
Levels
5. New Business
A. Lake#14 Fountain Proposals
6. Manager's Report
A. Approval of Financial Statements
7. Attorney's Report
8. Supervisors' Requests
9. Audience Comments
10. Adjournment
The next meeting is scheduled for Tuesday,March 1,2016 at 9:00 a.m.
District Office: Meeting Location:
210 N.University Drive,Suite 702 Naples Heritage Golf and Country Club Clubhouse
Coral Springs,FL 33071 8150 Heritage Club Way
954-753-5841 Naples,FL
2
161132
ii
RESOLUTION 2015-05
A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE NAPLES HERITAGE
COMMUNITY DEVELOPMENT DISTRICT REQUESTING
A DETAIL ANALYSIS OF WATER LEVELS
WHEREAS,Naples Heritage is a residential golf community that values and strives to create an
environmentally favorable storm water system for the residents of Naples Heritage,and
WHEREAS,Naples Heritage feels strongly that low water levels within the community's storm
water retention system negatively impact the water quality; fish population and habitat for shore
birds of the ponds and
WHEREAS,as an Audubon Society community,the community desires to promote a favorable
and supportive eco system for water fowl and other aquatic life and
WHEREAS, the Naples Heritage Community Development District would like to have all
County, State and Federal agencies cooperatively initiate a review of the conditions with an
identification of options available to prevent the drastic fluctuation of water levels with the Naples
Heritage Community Development District.
NOW THEREFORE,Naples Heritage Community Development District Board of Supervisors
requests the Rookery and South Florida Water Management District to recognize this issue and
join together and become involved by having staff begin research to identify options and
considerations for completing this detailed analysis to address the need for consistent surface water
levels.
Approved by the Board of Supervisors this 71/'day of April,2015.
•
Chairman
Assistant Secretary
) ;$
Irrigation Concepts, LLC
771 14th Avenue N.W.
Naples, Fl 34120
12/29/2015 883467
Name/Address
Naples Heritage Community Development Dis
11150 Heritage Club Way
Naples,Florida 34112
f g4 a s 1p A tit ` dal` R 1 - z '
, ar
f�'r.,Ziz,."` F.......
Labor(2 technicians)
M5452-SC Master series 5 HP 208-240 1 0.00
5452-F 5 HP 208-240 with lights,with GFCI electric 1 0.00
panel
820483 assembly nozzle 5 HP royal with flow
straightener
860031 ALC assembly cable 8/4 50foot with 1 0.00
disconnect
Foot 860031 8/4 cable 245 0.00
870793 3 light set 35 w LED 120 VAC 1 0.00
CBA 35-w LED color board assembly 3 0.00
860024 ALC 3 assembly cable 3 pin 14/3 50 foot 1 0.00
Foot 860024 14/3 cable 245 0.00
12,078.00 12,078,00
*Note:
$4026.00 due when estimate is signed
$4026.00 due when Irrigation Concepts,LLC arrives on
property with equipment
$4026.00 due within 2 weeks of job completion
Total $12,078.00
Phone# Fax#
239438-8062 239-775-3900
Customer signature -
Owner signature
i R. 9
E 4 11
NAPLES HERITAGE
Community Development District
Financial Report
November 30,2015
Prepared by
SEVERN
SERVICES
1611 ,
NAPLES HERITAGE
Community Development District
Table of Contents
FINANCIAL STATEMENTS
Balance Sheet Page 1
Statement of Revenues,Expenditures and Changes in Fund Balances
General Fund Page 2
SUPPORTING SCHEDULES
Non-Ad Valorem Special Assessments Page 3
Cash and Investment Balances Page 4
Check Register Page 5
161182.1
NAPLES HERITAGE
Community Development District
Financial Statements
(Unaudited)
November 30,2015
NAPLES HERITAGE
Community Development District General Fund
Balance Sheet
November 30,2015
ACCOUNT DESCRIPTION TOTAL
ASSETS
Current Assets
Cash-Checking Account $ 44,631
Investments:
Money Market Account 26,547
Total Current Assets 71,178
TOTAL ASSETS S 71,178,
LIABILITIES
Current Liabilities
Accounts Payable $ 2,220
Total Current Liabilities 2.220
TOTAL LIABILITIES 2,220
FUND BALANCES
Assigned to:
Operating Reserves 19,200
Reserves-Road and Lakes 10,000
Unassigned: 39,758
TOTAL FUND BALANCES $ 68,958
TOTAL LIABILITIES&FUND BALANCES $ 71,1781
Report Date: 12/14/2015 Page 1
1 6 1 1 ,,,,,,„_,
LA''''.-4- 2 ,
NAPLES HERITAGE
Community Development District General Fund
Statement of Revenues,Expenditures and Changes in Fund Balances
For the Period Ending November 30,2015
ANNUAL YTD ACTUAL
ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE(S) AB A%OF NOV-15 NOV-1S
ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) ADOPTED BUD BUDGET ACTUAL
REVENUE$
Interest-Investments $ 100 $ 16 $ 24 $ 8 24.00% $ 8 $ 10
Special Assmnls-Tax Collector 79,897 13,316 45,050 31.734 56.39% 13,316 45,050
Special Assmnts-Discounts (3,196) (533) (1,809) (1,276) 56.60% (533) (1,809)
TOTAL REVENUES 76,801 12,799 43,265 30,466 58.33% 12,791 43,251
EXPENDITURES
Administration
P/R-Board of Supervisors 5,000 1,000 1,000 - 20.00% 1,000 1,000
RCA Taxes 383 77 77 - 20.10% 77 77
ProfServ-Engineering 1,000 168 - 166 0.00% 83 -
ProfServ-Field Management 700 116 - 116 0.00% 58 -
ProfServ-Legal Services 2,000 334 - 334 0.00% 167 -
ProfServ-Mgml Consuking Sery 20085 3,348 3,348 - 18.67% 1,674 1,674
ProfServ-Property Appraiser 1,199 1,199 1,199 - 100.00% - -
Auditing Services 3,000 - - - 0.00% - -
Postage and Freight 1,500 250 88 162 5.87% 125 88
Insurance-General Liability 8,325 8,325 8,399 (74) 100.89% - -
Printing and Binding 650 108 23 85 3.54% 54 16
Legal Advertising 2,500 416 410 6 16,40% 208 -
Misc-Bank Charges 620 104 80 24 12.90% 52 40
Misc-Assessmnt Collection Cost 1,596 288 885 (599) 54.13% 286 885
Mise-Contingency 376 62 67 (5) 17.82% 31 33
Office Expense 410 68 - 68 0.00% 34 -
Annual District Filing Fee 175 175 175 - 100.00% - -
Total Administration 49,521 16,014 15,731 283 31.77% 3.829 3,793
Feld
Misc-Contingency 17,280 2,880 - 2,880 0.00% 1,440 -
Total Field 17,280 2,880 - 2,880 0.00% 1,440 -
Reserves
Reserve-Roads and Lakes 10,000 - - - 0.00% - -
Total Reserves 10,000 - - - 0.00% - -
TOTAL EXPENDITURES a RESERVES 76,601. 18,894 15,731 3,163 20.48% 5,269 3,793 •
Excess(deficiency)of revenues
Over(under)expenditures - (6,095) 27,534 33,629 0.00% 7,522 39,458
Net change in fund balance $ - $ (6,095) $ 27,534 $ 33,629 0.00% $ 7,522 $ 39,458
FUND BALANCE,BEGINNING(OCT 1,2015) 41,424 41,424 41,424
FUND BALANCE,ENDING $ 41,424 5 35,329 $ 88,958
Report Date:12/14/2015 Page 2
1 ?
NAPLES HERITAGE
Community Development District
Supporting Schedules
November 30,2015
1 6 ! 1 132
NAPLES HERITAGE
Community Development District
Non-Ad Valorem Special Assessments
(Collier County Tax Collector-Monthly Collection Distributions)
For the Fiscal Year Ending September 30,2016
Discount I Gross
Date Net Amount (Penalties) Collection Amount
Received Received Amount Costs Received
Assessments Levied $ 79,897
Allocation% 100%
11/05/15 $ 511 $ 29 $ 10 $ 550
11/13/15 14,865 632 303 15,800
11/30/15 27,001 1,148 551 28,700
TOTAL $ 42,377 $ 1,809 $ 864 $ 45,050
%COLLECTED 56,4%
Report Date: 12/14/2015 Page 3
1 13 2
16i
NAPLES HERITAGE
Community Development District
Cash and Investment Balances
November 30,2015
ACCOUNT NAME BANK NAME YIELD MATURITY DALANCE
GENERAL FUND
Checking Account-Operating SunTrust 0.07% N/A $ 44,631
Money Market Account BankUnited 0.45% N/A 26,547
Total $ 71,177
Report Date: 12/14/2015 Page 4
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.44
MINUTES OF MEETING BY erne_
e_
NAPLES HERITAGE
COMMUNITY DEVELOPMENT DISTRICT
The regular meeting of the Board of Supervisors of the Naples Heritage
Community Development District was held on Tuesday, January 5, 2016 at 9:00 a.m. at
the Naples Heritage Golf and Country Clubhouse, 8150 Club Way,Naples,Florida.
Present and constituting a quorum were:
Peter J. Lombardi Chairman
Peter Ramundo Vice Chairman
Kenneth R. Gaynor Assistant Secretary
Gerald James Assistant Secretary
Richard Leonhard Assistant Secretary
Also present were:
Calvin Teague District Manager
Patrick Dorbad NHCA General Manager
The following is a summary of the discussions and actions taken at the January 5,
2016 Board of Supervisors meeting.
FIRST ORDER OF BUSINESS Roll Call
The meeting was called to order and all Supervisors were present with the
exception of Mr.Ramundo who joined the meeting later.
SECOND ORDER OF BUSINESS Public Comment on Agenda Items
There not being any,the next item followed.
THIRD ORDER OF BUSINESS Approval of the Minutes of the
November 10,2015 Meeting
Mr. Lombardi stated each Board member received a copy of the minutes of the
November 10,2015 meeting and requested any corrections,additions or deletions.
A minor change was made which will be incorporated into the amended minutes.
X611 2
January 5, 2016 Naples Heritage CDD
On MOTION by Mr. Leonhard seconded by Mr. Gaynor
with all in favor the minutes of the November 10, 2015
meeting were approved as amended.
FOURTH ORDER OF BUSINESS Old Business
A. Discussion of Resolution 2015-05 Requesting a Detail Analysis of
Water Levels
• It was reported that there were no responses to the resolution sent to SF WMD or
Collier County regarding the request to study water levels in the area.
• No further action on this item is required at this time.
FIFTH ORDER OF BUSINESS New Business
A. Lake#14 Fountain Proposals
• Mr. Gaynor presented a proposal for a new fountain on Lake#14.
The record will reflect Mr. Ramundo joined the meeting.
• Purchasing of the fountain was discussed.
On MOTION by Mr. Gaynor seconded by Mr. James with
all in favor the purchase of a new fountain from Irrigation
Concepts in an amount not to exceed $13,000 with the
Master HOA paying for the annual maintenance contract
was approved.
• Discussion ensued with regard to installing lake aerators.
• It was agreed lake health should be reviewed before investing in aerators even on
a trial basis. A list of firms that do this type of analysis which should include
bathymetric analysis will be provided for consideration.
SIXTH ORDER OF BUSINESS Manager's Report
A. Approval of Financial Statements
• The financial statements for the period ending November 30, 2015 were
reviewed.
2
i 6 1 1 1
January 5, 2016 Naples Heritage CDD
On MOTION by Mr. Ramundo seconded by Mr. James
with all in favor the November 30, 2015 financials were
accepted.
SEVENTH ORDER OF BUSINESS Attorney's Report
There not being any,the next item followed.
EIGHTH ORDER OF BUSINESS Supervisor's Requests
There not being any,the next item followed.
NINTH ORDER OF BUSINESS Audience Comments
There not being any,the next item followed.
TENTH ORDER OF BUSINESS Adjournment
There being no further business,
On MOTION by Mr. James seconded by Mr. Gaynor with
all in favor the meeting was adjourned.
,.__.4----
4,...-„>) c7u,---
Cal Teague "..
Peter J.Lombardi eA,..........._
Secretary Chairman
3
1, 6 I 4iqiu44.
� - � c
Port of the Islands Community Improvement District
Board of Supervisors By— _J.Anthony Davis, Chairman Calvin Teague,District Manager
Norine Dillon,Vice Chairperson Daniel Cox, District Counsel
Dale Lambert,Assistant Secretary Ronald Benson,District Engineer
Theodore Bissell,Assistant Secretary
Richard Ziko,Assistant Secretary
Regular Meeting Agenda
Friday,January 15,2016— 10:00 a.m.
1. Call to Order and Roll Call
2. Approval of the Minutes of the December 18,2015 Meeting
3. Public Comment on Agenda Items
4. Old Business
A. Review of Landscape Maintenance Performance
5. New Business
6. District Manager's Report
A. Acceptance of Financial Statements and Check Register as of
December 31,2015
B. Discussion of Follow-Up Items
7. Field Manager's Report
A. Discussion of December 2015/January 2016 Field Manager's Report
B. Orchid Cove Meter Issue
8. Attorney's Report
A. Update on Hotel Bankruptcy Lawsuit/Redevelopment of Site
9. Engineer's Report
•
10. Supervisors' Requests
11. Public Comment Period
12. Adjournment
The next meeting is scheduled for Friday, February 19,2016 at 10:00 a.m.
District Office: Meeting Location:
Scvcm Trcnt Services,Inc. Orchid Cove Clubhouse
5911 Country Lakes Drive 25005 Peacock Lane
Fort Myers,Florida 33905 Naples,Florida 34114
239-245-7118 http://poicid.com/ 239-430-0806
1 6 1 1 B 3
Naples DailyNews
P
Naples, FL 34110
Affidavit of Publication
Naples Daily News
PORT OF THE ISLANDS
PORT OF THE ISLANDS
210 N UNIVERSITY DR #702
CORAL SPRINGS FL 33071
REFERENCE: 531686 2015
701437
State of Florida
Counties of Collier and Lee 144TltEOFMCTINGS
Before the undersigned authority, personally PORTO THE ISil�N S
appeared Dan McDermott, says that he serves as CO MMUNtrylUPROVEMENTp'STIRICT•
the Inside Sales Supervisor, of the Naples Daily A " l, « {
1,, 4d�rd �5yp't k cif the *. 1,;0 isle
news, a daily newspaper published at Naples, in Cqm_ untt' mp r"14 riot will h ld t eirmeetings
Collier County, Florida: that the attached copy of Lanes)llapi oridg,341T t,i 00a1" a wiT► ,1 1
eachu
advertising was published in said newspaper on dates ,4�Itas Q11 + , <
listed. 3 z : d
Affiant further says that the said Naples Dail o�t0$er &, t3� i<:� " s
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News is a newspaper published at Naples, in said '� j �� .m �t` �t `�,�`�` k ���
Collier County, Florida, and that the said newspaper F}�rhar�• 5 '
has heretofore been continuously day and has been A rlf� ;Y ; rte xx ,
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entered as second class mail matter at thepost ' a1Yrt r <" xz �. ,� 1
office in Collier County, Florida, for a period of R p r itis �r , , °4, ,,tu E r.
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PUBLISHED ON: s �* F �� ��
`. s hi erso hS dei s appeal any action t '
Sept ember 25, 2 015 at these rnee#tngs is a wised thatperson will'need a reco r
the proceedings and`accordinglY,the person rna n to ens
a verbatim,record oto the proceedings ., ,,ir ciudingl 1
testimony and:evidence..upon which,such appeal i tg he bas
Calvin Teague,
Ristric Manager ,
September 2.2015( :,.-.r ,.,,.a - . .;NO 701
�/ ,
Signature of Affiant ---(7":"---
C,. /% ,
Sworn to and Subscribed before me this ')L , d v_o.f c ' _ , 29- 15
1 'av~N•, / IVONNE GOR1
Personally known by me' - i,,'iJ L�l'�` r , �,. ( \ -RIFT Notary Public State of Florida
Commission#FF 900870
v �.�. My Comm.Expires Jul 16,2019
6a.r s Banded through National Notary Assn.
7 .:.' 3
Eros,: Claire Campbell inion?'sotoav:ri.corn g
Subject: POI Notes Jan 2016
Date: January 13,2016 at 3:28 PM
To: Dillon Norine iionxi iembavgmal.com, Edge,Robert Robert.Edges@STServicas.corn, tbissall@-ernbargmailcom,
sc7.iko@enbarcriai..00rr, dalelaribert@emoar:rnaii.corn, anthony i adava.cc %,,
n'i, kei;In;2ter�'(. assc';sc.net
Walk through performed Monday January 11 with Robert Soto and Kathryn Kehimeier.
Ot. • Recommending to remove Oak Tree hacked by Power Electric company on Newport
Drive.
• Core grasses along Cays Drive were trimmed/cut back.
• During/after rain, we noticed ant mounds starting to appear at many areas, we did a
complete treatment last week.
• We are starting to remove all weeds and cut backs preparing for mulch installation next
week.
• Due to Holiday schedule, we fell a little behind. Water plant push back is scheduled for
next week.
Thank you,
Claire Campbell
pbe•
ishacio
soto's
Lawn Service, Inc. rj. !,�,r+.�Y
2830 35th Avenue NE Naples, FL 34120
Sotolawn.com
Phone: (239)354-1080 Fax:(239)354-1045
Contact us:
Claire infoPsotolawn.com (Office)
Robert robert@sotolawn.com
Donna donna@sotolawn.com
Lila lilaPsotolawn.com (irrigation)
`�
Agenda Page#11
Port of the Islands
Community Improvement District
Financial Report
December 31,2015
Prepared by
SEVERN
TRENT,
SERVICES
1
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Agenda Page#12
PORT OF THE ISLANDS
Community Improvement District
Table of Contents
FINANCIAL STATEMENTS
Balance Sheet-All Funds Page 1
General Fund
Statement of Revenues,Expenditures and Changes in Fund Balance Page 2
Trend Report Page 3
Enterprise Fund
Statement of Revenues,Expenditures and Changes in Fund Balance Page 4-5
Trend Report Page 6
SUPPORTING SCHEDULES
Check Register Page 7-8
Special Assessments-Collection Schedule .......................................................... Page 9
Construction Schedule .......................................................... Page 10-12
CIP Status Report Page 13-14
Cash Flow Projections Page 15-16
Cash Flow Projections-5 year Page 17
Monthly Activity Report Page 18-23
Accounts Receivable Ageing Report(90+days outstanding)......... Page 24-25
Repair and Maintenance Detail Reports Page 26-28
1 6 1 1 B 3
Agenda Page#13
Port of the Islands
Community Improvement District
Financial Statements
(Unaudited)
December 31, 2015
.L. 6
PORT OF THE ISLANDS Agenda Page#14
Community Improvement District Governmental and Enterprise Funds
Balance Sheet
December 31,2015
GENERAL WATER AND
ACCOUNT DESCRIPTION FUND SEWER FUND TOTAL 1
ASSETS
Cash-Checking Account $ 302,467 $ 752,930 $ 1,055,397
Accounts Receivable 417 6,838 7,255
Assessments Receivable 337,552 958,606 1296,158
Allow-Doubtful Collections (337,552) (958,606) (1296,158)
Due From Other Funds 816,875 - 616,875
•
Investments:
Money Market Account 91,134 6,789 97,923
Construction Fund - 25,180 25,180
Prepaid Items 2,007 2,007 4,014
Fixed Assets
Land - 293,061 293,061
Infrastructure - 15,426,890 15,426,890
Accum Depr-Infrastructure - (5,025,456) (5,025,456)
Equipment and Furniture - 327,167 327,167
Accum Depr-Equip/Furniture - (117,178) (117,178)
TOTAL ASSETS $ 1,012,900 $ 11,698,228 $ 12,711,128
LIABILITIES
Accounts Payable $ - $ 51 5 51
Accrued Expenses 2,583 2,594 5,177
Deposits - 35,000 35,000
Other Current Liabilities - 544 544
Revenue Bonds Payable-Current - 551,529 551,529
Due Ta Other Funds - 616,875 616,875
Revenue Bonds Payable-LT - 2,406,616 2,406,616
TOTAL LIABILITIES 2,683 3,613,209 3,615,792
FUND BALANCES/NET ASSETS
Fund Balances
Nonspendable:
Prepaid Items 2,007 2,007 4,014
Assigned to:
Operating Reserves 103,762 - 103,762
Unassigned: 904,548 - 904,548
Net Assets
Invested in capital assets,
net of related debt - 7,945,795 7,945,795
Restricted for Debt Service - 25,180 25,180
Unrestricted/Unreserved - 112,037 112,037
TOTAL FUND BALANCES/NET ASSETS $ 1,010,317 $ 8,085,019 8 9,095,336
TOTAL LIABILITIES 8,FUND BALANCES!NET ASSETS $ 1,012,900 $ 11,698,228 $ 12,711,128
Report Date: 1/4/2016
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PORT OF THE ISLANDS Agenda Page#15
Community Improvement District General Fund
Statement of Revenues,Expenditures and Changes in Fund Balances
For the Period Ending December 31,2015
ANNUAL YTD ACTUAL
ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE($) ASA%OF DEC-15
ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) ADOPTED BUD ACTUAL
REVENUES
Interest-Investments $ 1,673 $ 417 $ 161 $ (256) 9.52% $ 35
Interest-Tax Collector - - 1 1 0.00% -
Special Assmnts-Tax Collector 334,109 111,370 272,870 161,500 81.67% 122,042
Special Assmnts-CDD Collected 96,490 32,164 - (32,164) 0.00% -
Special Assmnts-Discounts (17,224) (5,742) (10,811) (5,069) 62.77% (4,732)
TOTAL REVENUES 415,048 138,209 262,221 124,012 63.18% 117,346
EXPENDITURES
Administration
PIR-Board of Supervisors 7,000 1,500 2,000 (500) 28.57% 500
FICA Taxes 536 134 153 (19) 28.54% 38
ProfServ-Engineering 19,000 4,750 2,077 2,673 10.93% 1,067
ProfServ-Legal Services 20,000 5,000 2,857 2,143 14.29% 1,037
ProfServ-Mgmt Consulting Sery 30,995 7,749 7,749 - 25.00% 2,583
ProfServ-Property Appraiser 5,012 5,012 4,635 377 92.48% -
ProfServ-SpecialAssessment 10,100 10,100 - 10,100 0.00% -
Auditing Services 3,500 1,750 - 1,750 0.00% -
Postage and Freight 800 150 111 39 18.50% 94
Rental-Meeting Room 350 75 75 - 21.43% -
Insurance-General Liability 9,718 2,430 2,007 423 20.65% -
Printing and Binding 600 150 150 - 25.00% 29
Legal Advertising 1,000 250 - 250 0.00%
Miscellaneous Services 1,380 345 223 122 16.16% 95
Misc-Assessmrlt Collection Cost 6,682 2,227 5,241 (3,014) 78.43% 2,346
Misc-Web Hosting 1,000 250 142 108 14.20% 71
Office Supplies 350 87 39 48 11.14% 19
Annual District Filing Fee 175 175 175 - 100.00% -
Total Administration 117,998 42,134 27,834 14.500 23.42% 7,879
Field
Contracts-Mgmt Services 100,000 25,000 26,556 (1,556) 26.56% 9,889
Contracts-Landscape 82,630 20,708 22,707 (1,999) 27.41% 7,402
Electricity-Streetlighting 18,000 4,500 3,690 810 20.50% 1,230
Utility-Irrigation 17,000 4,251 4,806 (555) 28.27% 1,381
R&M-Renewal and Replacement 70,000 17,500 (2,397) 19,897 -3.42% (2,822)
R&M-Roads&Alleyways 8,220 2,055 - 2,055 0.00% -
R&M-Signage 1,000 250 - 250 0.00% -
Total Field 297,050 74,264 55,362 18,902 18.64% 17,280
TOTAL EXPENDITURES 415,048 116,398 82,996 33,402 20.00% 25,159
Excess(deficiency)of revenues
Over(under)expenditures - 21,811 179,225 157,414 0.00% 92,186
Net change in fund balance $ - $ 21,811 $ 179,225 $ 157,414 0.00% $ 92,186
FUND BALANCE,BEGINNING(OCT 1,2015) 831,092 831,092 831,092
FUND BALANCE,ENDING $ 631,092 $ 852,903 $ 1,010,317-
Report Date: 1/4/2016
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PORT OF THE ISLANDS Agenda Page#16
Community Improvement District Trend Report-General Fund
Statement of Revenues,Expenditures and Changes in Fund Balances
For the Period Ending December 31,2015
TOTAL
Oct Nov Dec Actual Thru Adopted
Account Description Actual Actual Actual 12/3112015 Budget
Revenues
Interest-Investments $ 73 $ 52 $ 35 $ 161 $ 1,673
Interest-Tax Collector 1 - - 1 -
Special Assmnts-Tax Collecto 3,576 147,252 122,042 272,870 334,109
Special Assmnls-CDD Wester - - - 96490
Special Assmnts-Discount (10:) (5,890) (4,732) (10,811) (17,224)
Total Revenues 3,462 141,414 117,345 262,221 416,048
Expenditures
Administrative
PIR-Board of Supervisors 1,000 5W 500 2,000 7,000
FICA Taxes 77 38 38 153 536
ProtServ•Engineemrg - 1,010 1,067 2,077 19,020
ProlServ-Legal Services 980 841 1,037 2,857 20,000
ProServ-MgmtConsulting Sero 2,583 2,583 2,583 7,749 30,995
ProfServ-Properly Appraiser 4,635 - - 4,635 5,012
ProfServSpeclal Assesemen - - - - 10,100
Auditing Servicer - - - - 3,500
Postage and Freigh. - 17 94 111 600
Rental-Meeting Room 50 25- - 75 350
Insurance-GeneralLiabilit 2,007 - - 2,007 9,718
Printing and Bindinc - 121 29 150 600
LegalAdvertisinl - - - - 1,000
Miscellaneous Servicer 48 81 95 223 1,380
Misc-AssessmntColecton Cos 68 2,827 2,346 5,241 6,682
Misc-Web Hosing 71 - 71 142 1,000
Office Supplies 19 19 39 350
Annual District Filing Fey - 175 - 175 175
Total Administrative 11,519 8,237 7,879 27,634 117,998
Field
Contracts-Mgml Services 8,333 8,333 9,889 26,556 100,000
Contracts-Landscape 8,902 8,402 7,402 22,707 82,830
Electricity-Streedightin' 1,229 1,230 1,230 3,690 18,000
Utility-Irrigator 1,569 1856 1,381 4,800 17,000
R&M-Renewal and Replacement 225 - (2,622) (2,397) 70000
R&M-Roads&Alleyways - - _ - 8,220
R&M-Signags - - - - 1,000
Total Field 18,258 19,821 17,280 55,362 297,050
Total Expenditures 29,777 28,058 25,159 82,996 415,048
Excess(deficiency)of revenues
Over(under)expenditures (28315) 113,356 92,106 179,225 -
Other Financing Sources(Uses)
Conlrfrution to(Use 00 Fund Balance - - - - -
Total Financing Sources(Uses) • - - - -
Net change in fund balance $ (26,315) $ 113,356 $ 92,186 $ 179,225 $ -
Fund Balance,Beginning(Oct 1,2015) 831,092 831,092
Fund Balance,Ending $ 1,010,317 $ 831,092
Report Date: 1/4/2016
3
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PORT OF THE ISLANDS Agenda Page#17
Community Improvement District Water And Sewer Fund
Statement of Revenues,Expenses and Changes in Net Assets
For the Period Ending December 31,2015
ANNUAL YTD ACTUAL
ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE($l AS A%OF DEC-15
ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) ADOPTED BUD ACTUAL
OPERATING REVENUES
Interest-Investments $ 287 $ 71 $ 11 $ (60) 3.83% $ 3
Water Revenue 59,070 14,769 11,607 (3,162) 19.65% 4,219
Sewer Revenue 89,320 22,330 16,630 (5,700) 18.62% 6,245
Irrigation Fees 121,990 30,497 30,833 336 25.28% 9,600
Special Assmnts-Tax Collector 933,964 311,321 785,118 453,795 81.92% 342,200
Special Assmnts-CDD Collected 331,781 110,587 - (110,587) 0.00% -
Special Assmnts-Discounts (50,629) (16,876) (30,312) (13,436) 59.87% (13,268)
Other Miscellaneous Revenues - - 1,060 1,060 0.00% 275
TOTAL OPERATING REVENUES 1,485,763 472,699 794,945 322,246 53.50% 349,274
OPERATING EXPENSES
Personnel and Administration
P/R-Board of Supervisors 7,000 1,500 2,000 (500) 28.57% 500
FICA Taxes 536 134 153 (19) 28.54% 38
ProfServ-Engineering 19,000 4,750 2,077 2,673 10.93% 1,067
ProfServ-Legal Services 20,000 5,000 2,858 2,142 14.29% 1,037
ProfServ-Mgmt Consulting Sery 31,122 7,782 7,781 1 25.00% 2,594
ProfServ-Property Appraiser 14,009 14,009 12,989 1,020 92.72% -
ProfServ-Special Assessment 8,617 8,617 - 8,617 0.00% -
Auditing Services 3,500 1,750 - 1,750 0.00% -
Postage and Freight 700 175 158 17 22.57% 121
Rental-Meeting Room 350 75 75 - 21.43% -
Insurance-General Liability 9,719 2,430 2,007 423 20.65% -
Pnnting and Binding 600 150 150 - 25.00% 29
Legal Advertising 1,000 250 - 250 0.00% -
Miscellaneous Services 2,600 650 562 88 21.62% 175
Misc-Assessmnt Collection Cost 18,679 8,226 14,696 (8,470) 78.68% 6,579
Office Supplies 350 87 39 48 11.14% 19
Total Personnel and Administration 137,762 53,585 45,545 8,040 33.06% 12,159
Water-Sewer Comb Services
Contracts-Mgmt Services 309,533 77,383 82,199 (4,816) 26.56% 30,611
Contracts-Generator Maint 1,750 - - - 0.00% -
Communication-Teleph-Field 4,270 1,067 1,490 (423) 34.89% 274
Utility -General 86,000 21,501 20,044 1,457 23.31% 6,695
R&M-Irrigation 22,570 5,642 203 5,439 0.90% -
R&M-LiftStation 6,000 1,500 18,549 (17,049) 309.15% 7,987
R&M-Potable Water Lines 8,000 1,500 - 1,500 0.00% -
R&M-Water Plant 10,000 2,500 307 2,193 3.07% -
R&M-Waste Water Plant 16,000 3,999 (6,403) 10,402 -40.02% (6,528)
R&M-Sewer Lines 6,000 1,500 27 1,473 0.45% -
R&M-Backflow Inspection 4,000 999 - 999 0.00% -
Report Date:1/4/2016
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PORT OF THE ISLANDS Agenda Page#18
Community Improvement District Water And Sewer Fund
Statement of Revenues,Expenses and Changes in Net Assets
For the Period Ending December 31,2015
ANNUAL YTO ACTUAL
ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE(S) ASA%OF DEC-15
ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) ADOPTED BUD ACTUAL
Misc-Licenses&Permits 7,375 6,375 1,000 5,375 13.56% -
Cap Outlay-Waste Water Plant 60,796 15,198 - 15,198 0.00% -
Total Water-Sewer Comb Services 540,294 139,164 117,416 21,748 21.73% 39,041
Debt Service
Principal Debt Retirement 551,529 - - - 0.00% -
Interest Expense 103,831 51,916 8,653 43,263 8.33% -
TotalDebtService 655,360 51,916 8,653 43,263 1.32% -
TOTAL OPERATING EXPENSES 1,333,436 244,685 171,614 73,051 12.87% 51,200
Operating income(loss) 152,327 228,034 623,331 395,297 409.21% 298,074
Change in net assets $ 152,327 $ 228,034 $ 623,331 $ 395,297 409.21% $ 298,074
TOTAL NET ASSETS,BEGINNING(OCT 1,2015) 7,461,688 7,461,688 7,461,688
TOTAL NET ASSETS,ENDING $ 7,614,016 $ 7,689,722 $ 8,085,019
Report Date: 1/4/2016
5
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PORT OF THE ISLANDS Agenda Page#19
Community Improvement District Trend Report-Water And Sewer Fund
Statement of Revenues, Expenses and Changes in Net Assets
For the Period Ending December 3.1,2015
TOTAL j
Oct Nov Dec Actual Thru Adopted
Account Description Actual Actual Actual 1213112015 Budget
Operating Revenues
Interest-Investments $ 5 $ 3 $ 3 $ 11 $ 287
Water Revenue 3,353 4,035 4,219 11,607 59,070
Sewer Revenue 4,873 5,511 6,245 16,630 89,320
Irrigation Fees 10,257 10,977 9,600 30,833 121,990
Special Assmnls-Tax Collecto 10927 412,888 342,200 765,116 933,964
Special Assmnts-COD Collector - - - - 331,761
Special AssmnLs-Discount! (528). (16,516) (13,268) (30,312) (50,629)
Other Miscellaneous Revenuer 385 400 275 1,060
Total Operating Revenues 28,372 417,298 349,274 794,945 1,485,763
Operating Expenses
Personnel and Administration
PJR-Board of Supervisors 1,000 500 500 2,000 7,000
FICA Taxes 77 38 38 153 536
ProfServ-Engineering - 1,010 1,067 2,077 19,000
ProfServ-Legal Services 980 841 1,037 2,858 20,000
ProfServ-Mgml Consulting Sea 2,594 2,594 2,594 7,781 31,122
ProfServ-Property Appraiser 12,989 - - 12,989 14,009
ProfServ-Special Assessmen - - - - 8,617
Auditing Service: - - - - 3,500
Postage and Freigh 20 17 121 158 700
Rental-Meeting Room 50 25 - 75 350
Insurance-GeneralLiabilh 2,007 - - 2,007 9,719
Printing and Bindin( - 121 29 150 600
LegalAdvertisinl - - - - 1,000
Miscellaneous Servicer 215 173 175 562 2,600
Misc-Assessmnt Collection Cos 190 7,927 6,579 14,696 18,679
Office Supplies - 19 19 39 350
Total Personnel and Administration 20,122 13,265 12,159 45,545 137,782
Water-Sewer Comb Services
Contracts-MgntServices 25,794 25,794 30,611 82,199 309,533
Contracts-GeneratorMainl - - - • - 1,750
Communication-Teleph-Flair 943 273 274 1,490 4270
Utility-Genera 6,670 6,680 6,695 20,044 86,000
R&M-Irrigation 203 - - 203 22,570
R&M-LittStatior - 10,562 7,987 18,549 6,000
R&M-Potable Water Lines - - - - 6,000
R&M-Water Plan - 307 - 307 10,000
R&M-Waste Water Plan 40 83 (6,526) (6,403) 16,000
R&M-Sewer Lines - 27 - 27 6,000
R&M-Baektlow Inspectior - - - - 4,000
Misc-Licenses&Permit* 1,000 - - 1,000 7,375
Cap Outlay-Waste Water Plan - - - - 60,796
Total Water-Sewer Comb Services 34,650 43,726 39,041 117,416 540,294
Debt Service
Principal Debt Retirement - - - - 551,529
Interest Expense - 8,653 - 8,653 103,831
Total Debt Service - 8,653 - 6,653 655,360
Total Operating Expenses 54,772 65,644 51,200 171,614 1,333,476
Operating income(loss) $ (26,400) $ 351,654 $ 298,074 623,331 152,327
Net Assets,Beginning(Oct 1,2015) 7,461,688 7,461,688
Net Assets,Ending $8,085,019 $7,614,015
Report Date: 1/4/2016
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Agenda Page#20
Port of the Islands
Community Improvement District
Supporting Schedules
December 31, 2015
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iou 3
PORT OF THE ISLANDS Agenda Page#23
Community Improvement District
Non-Ad Valorem Special Assessments
Collier County Tax Collector-Monthly Collection Report
For the Fiscal Year ending September 2016
ALLOCATION BY FUND
DISCOUNT! GROSS
DATE NET AMOUNT (PENALTIES) COLLECTION AMOUNT GENERAL WATERISEWER
RECEIVED RECEIVED AMOUNT COSTS RECEIVED FUND FUND
Assessments Levied FY 2016" $ 1,230,319 $ 323,431 $ 906,888
Allocation% 100% 26% 74%
10/27/15 $ 12,629 $ 717 $ 258 $ 13,604 $ 3,576 $ 10,027
11/16/15 $ 121,527 $ 5,167 $ 2,480 $ 129,174 $ 33,958 $ 95,216
11/30/15 $ 405,451 $ 17,240 $ 8,275 $ 430,966 $ 113,294 $ 317,672
12/14/15 $ 396,316 $ 16,691 $ 8,088 $ 421,096 $ 110,699 $ 310,396
12/31/15 $ 41,001 $ 1,309 $ 837 $ 43,147 $ 11,343 $ 31,804
TOTAL $ 976,925 $ 41,123 $ 19,937 $ 1,037,986 $ 272,870 $ 765,116
%Collected 84.37% 84.37% 84.37%
TOTAL OUTSTANDING $ 192,334 $ 50,561 $ 141,772
Year Parcel ID Description Amount Comments
FY 2010 1058920500 POI Hotel 119,627 bankruptcy
FY 2011 1058920500 POI Hotel 119,627 bankruptcy
FY 2012 1058920500 POI Hotel 119,638 bankruptcy
FY 2013 1058920500 POI Hotel 119,638 bankruptcy
FY 2014 1058920500 POI Hotel 119,637 bankruptcy
FY 2014 1058920005 POI Realty LLC 268,677
FY 2015 various Lake Huron,LLC 33,753
Total Delinquent Parcels-Tax Collector 900,597
FY 2015 1058920500 POI Hotel 119,746 bankruptcy
FY 2015 1058920513 Marando,Dominic 6,761
FY 2015 1058920005 POI Realty LLC 268,658
Total Delinquent Parcels-Direct Billed 395,165
Total Current Parcels-Direct Billed 466,002
TOTAL DELINQUENT/OUTSTANDING 1,954,098
Note**: Lake Huron,LLC parcels were direct billed subsequent to budget adoption.
Report Date:1/4/2016 9
e 3
PORT OF THE ISLANDS Agenda Page#24
Community Improvement District
Series 2010 Special Assessment Revenue Bond
1.Recap of Capital Project Fund Activity Through December 31,2015
Bond Issued(Construction Account) $ 5,500,000
Source of Funds:Interest Earned $ 8,613
Use of Funds:
COI $ (42,700)
COI(costs transferred to checking account) $ (5,000)
Disbursements: Water Treatment Plant $ (5,333,694)
Disbursements: Lift Station Rehab $ (102,040)
$ (5,483,433)
Adjusted Balance in Construction Account December 31,2015 $ 25,180
2.Funds Available For Construction at December 31,2015
Book Balance of Construction Account at December 31,2015 $ 25,180
Construction Funds available at December 31,2015 $ 25,180
3.Investments-BB&T at December 31,2015
Estimated
Type Yield Principal
Construction Fund: 0.12% $ 25,180
ADJ:Outstanding Amounts Due $ -
Balance at December 31,2015 $ 25,180
4. General Bond Information
Issued: 2010
Matures: 2020
Bond Interest Rate: 3.51%
FY 2016 budgeted bond payment as%of gross assessments(water/sewer fund): 52%
NOTE: The November statement was not available as of this report date.
Report Date:1/4/2016 10
3
PORT OF THE ISLANDS Agenda Page#25
Community Improvement District
Construction Schedule
IAMOUNT OF CAPITAL WATER TREATMENT LIFT STATION
REQ.# DATE CONTRACTOR REQUISITION OUTLAY 001 PLANT REHAB
COI 10/20/10 Greenberg Traurig $ 10,000 $ - $ 10,000 $ - $ -
COI 10/20/10 BB&T 2,700 2,700
COI 10/20/10 Severn Trent Management Svcs 15,000 15,000
COI 11/02/10 Dan Cox 15,000 15,000
1 11/09/10 Port of the Islands CID(reimb) 321,537 321,537 321,537
2 11/18/10 South Florida Excavation 26,504 26,504 26,504
3 11/24/10 Naples Daily News 151 151 151
4 01/04/11 Century Link 26,311 26,311 26,311
5 12/16/10 South Florida Excavation 18,009 18,009 18,009
6 02/01/11 Hole Montes 2,561 2,561 2,561
7 02/01/11 Hole Montes 16,200 16,200 16,200
8 02/01/11 Hole Montes 13,207 13,207 13,207
9 02/10/11 Benchmark EnviroAnalytical,Inc. 1,019 1,019 1,019
10 02/17/11 Hole Montes 1,983 1,983 1,983
11 03/07/11 Hole Monies 6,250 6,250 6,250
12 03/16/11 South Florida Excavation 12,762 12,762 12,762
13 03/29/11 Cardinal Contractors 27,000 27,000 27,000
14 04/06/11 Hole Montes 13,850 13,850 13,850
15 05/05/11 South Florida Excavation 18,587 18,587 18,587
16 05/16/11 Cardinal Contractors 95,029 95,029 95,029
17 05/19/11 Hole Montes 39,585 39,565 39,565
18 06/14/11 KW Controls 1,039 1,039 1,039
19 06/14/11 Cardinal Contractors 196,572 196,572 196,572
20 07/06/11 Hole Montes 19,575 19,575 19,575
21 07/22/11 Cardinal Contractors 170,192 170,192 170,192
22 07/27/11 Hole Montes 22,325 22,325 22,325
23 08/19/11 Cardinal Contractors 156,353 156,353 156,353
24 08/30/11 Hole Montes 19,700 19,700 19,700
25 09/16/11 South Florida Excavation 6,971 6,971 6,971
26 09/16/11 South Florida Excavation 4,602 4,602 4,602
27 09/16/11 Cardinal Contractors 278,893 278,893 278,893
28 09/27/11 Michael Evans Computers 3,255 3,255 3,255
29 10/17/11 Cardinal Contractors 85,416 85,416 85,416
30 11/03/11 Hole Montes 833 833 833
31 11/03/11 Hole Montes 43,975 43,975 43,975
33 11/23/11 KW Controls 24,337 24,337 24,337
Total FY 2011 $ 1,717,261 $ 1,674,561 $ 42,700 $ 1,674,561 $ -
32 11/14/11 Cardinal Contractors $ 266,314 $ 266,314 $ - $ 266,314
34 12/15/11 South Florida Excavation 4,602 4,602 4,602
35 12/15/11 BCI Technologies 7,121 7,121 7,121
36 12/15/11 ITT Water Equipment Tech 586,787 586,767 588,767
37 12/16/11 Cardinal Contractors 647,523 647,523 647,523
38 12/30/11 Hole Montes 43,673 43,673 43,673
39 01/24/12 Hole Montes 25,610 25,610 25,610
40 01/24/12 Cardinal Contractors 174,823 174,823 174,823
41 01/30/12 KW Controls 73,011 73,011 73,011
42 02/24/12 Cardinal Contractors 240,416 240,416 240,416
43 03/15/12 Cardinal Contractors 246,740 246,740 246,740
44 04/05/12 Hole Montes 48,232 48,232 48,232
45 04/23/12 Cardinal Contractors 89,577 89,577 89,577
46 05109/12 ITT Water Equipment Tech 30,578 30,578 30,578
47 05/16/12 Cardinal Contractors 82,629 62,629 62,829
48 05/17/12 KW Controls 12,169 12,169 12,169
49 06/12/12 Hole Montes 65,277 65,277 65,277
50 06/12/12 Severn Trent Environmental Svcs 9,027 9,027 9,027
Report Date:1/4/2016 11
1611
PORT OF THE ISLANDS Agenda Page#26
Community Improvement District
Construction Schedule
IAMOUNT OF CAPITAL WATER TREATMENT LIFT STATION
REQ.* DATE CONTRACTOR REQUISITION OUTLAY 001 PLANT REHAB
51 06/12/12 BCI Technologies 20,000 20,000 20,000
52 06/13/12 Cardinal Contractors 207,112 207,112 207,112
53 06/29/12 Soto's Lawn Service,Inc. 19,680 19,660 19,680
54 07/18/12 Cardinal Contractors 13,633 13,633 13,633
55 07/25/12 W.E.Johnson Equipment 33,088 33,088 33,083
56 08/03/12 Hole Montes 49,982 49,982 49,982
57 09/04/12 Severn Trent Environmental Svcs 3,045 3,045 3,045
58 09/04/12 Cardinal Contractors 195,290 195,290 195,290
59 09/19/12 Hole Montes 21,350 21,350 21,350
60 09/19/12 BCI Technologies 33,279 33,279 33,279
61 09/19/12 Cardinal Contractors 52,400 52,400 52,400
I Total FY 2012 $ 3,282,946 $ 3282,946 $ - $ 3,282,946 $ - I
62 10/16/12 RMA Geological Consultants $ 5,990 $ 5,990 $ - $ 5,990
63 10/16/12 Cardinal Contractors 151,859 151,859 151,859
64 11/01/12 Hole Montes 10,027 10,027 10,027
85 12/11/12 Severn Trent 48,567 48,567 48,567
66 01/09/13 RMA Geological Consultants 9,170 9,170 9,170
67 01/17/13 Hole Montes 8,138 8,138 8,138
68 01/17/13 RMA Geological Consultants 16,746 16,746 16,746
69 01/17/13 Severn Trent 1,569 1,569 1,569
70 02/05/13 Cardinal Contractors 26,705 26,705 26,705
71 02/05/13 KW Controls 12,169 12,169 12,169
72 02/05/13 Hole Montes 2,533 2,533 2,533
73 02/21/13 KW Controls 12,169 12,169 12,169
74 04/23/13 RMA Geological Consultants 1,600 1,600 1,600
75 10/11/13 Xylem 43,747 43,747 43,747
76 02/25/14 Xylem 25,200 25,200 25,200
I Total FY 2013 $ 376,187 $ 376,187 $ - $ 376,187 $ - I
I Total FY 2014 $ - $ - $ - $ - $ - I
77 02/11/15 Fortiline $ 8,700 $ 8,700
78 03/04/15 Fortiline 148 148
79 03/04/15 Ferguson 319 319
80 03/26/15 Severn Trent 9,596 9,596
81 04/08/15 KW Controls 5,346 5,346
82 04/08/15 Gulf States Electric 5,240 5,240
83 04/08/15 Gulf States Electric 6,770 6,770
84 04/08/15 Xylem 1,964 1,964
85 04/08/15 Xylem 697 697
86 04/17/15 KW Controls 5,346 5,346
87 04/17/15 KW Controls 5,346 5,348
88 04/17/15 KW Controls 2,180 2,180
89 04/17/15 Severn Trent 12,965 12,965
90 04/29/15 KW Controls 5,346 5,346
91 04/29/15 KW Controls 32,076 32,076
Total FY 2015 $ 102,040 $ - $ - $ - $ 102,040
Grand Total $ 5,478,433 $ 5,333,694 $ 42,700 $ 5,333,694 $ 102,040
Interest
FY 2011 Interest $ 5,744
FY 2012 Interest 2,291
FY 2013 Interest 303
FY 2014 Interest 173
FY 2015 Interest 98
FY 2016 Interest 3
$ 8,613
Report Date:1/4/2016 12
1611
6 1
i.
PORT OF THE ISLANDS Agenda Page#27
Community Improvement District All Funds
Capital Improvement Program-Status Report
Updated thru 12/31/15
ROADS PROGRAM
Project No. PAID
FY 2018 FY 2018 PAID IN Pt PROJECT
Project Name or Description Budget 1't ESTIMATE I'1 2016 INCEPTION TO FY 2017 FY 2018 FY 2019 FY 2020 STATUS
DATE
:R-3 Road reauAadnB-Stella Mens and feet of sRei Roes feS : $- - K $ $x s l�+,126000
atrfagriyr=UUtilbh toed ham 4T Paving 5M 7/1: 3 `�' '1/0 0T 00JS . " $ .1 i 125 000
TOW Road$filogrgm_ ,.,, „ .,.-.,- i.., ..2,..,t A-'i ,. .C,S% 4-. i ti a.a0A J 1n..; tez '-'S'-,-,-:-.',',' . .l,.200,000 ,
Total General Fund1 S -I$ -I$ -I 8 .1$ -IS -I$ -I$ 250,000
IRRIGATION PROGRAM
PROJECT PAID
NO. PROJECT NAME OR DESCRIPTION FY 2016 FY 2018 PAID IN FY INCEPTION TO FY 2017 FY 2018 FY 2019 FY 2020 PROJECT
Budget r'" ESTIMATe) 2018DATE m STATUS
1-13 Replace well pump/motor $ - $ - $ - $ - $ 15,000 $ - $ - $ -
1-14 Upgrade irrigation system $ - $ - $ - $ - $ - $ 40,000 $ - $ -
Total Irrigation Program $ - $ $ - $ - $ 16,000 $ 40,000 $ - $ -
WATER PROGRAM
W-19 Video surveillance and monitoring $ 10,000 $ 10,000 $ - $ - $ - $ - $ - ST project
W-22 Fire hydrant repair and replacement $ - $ - $ 3,090 $ - $ - $ - $ - ST project
W-24 Replace well pump/motor $ - $ - $ - $ - $ 15,000 $ - $ - $ -
W-25 Replace water plant membrane $ - $ - $ - $ - $ 70,000 $ - $ - $ -
W-26 Raw water line $ - $ - $ - $ - $ - $ - $ $ 700,000
W-27 Finished water line S - $ - $ - $ - $ - $ - $ - $ 300,000
Total Water Program $ 10,000 $ 10,000 5 - $ 3,090 $ 86,000 5 - a - 5 1,000,000
WASTEWATER PROGRAM
ST
combined
L
SCADA and control panel for lift stations $ 30,796 $ 30,796 $ - $ 77,137 $ 30,796 $ 30,796 $ - $ - wNVW-26
MBR Membranes $ 20,000 $ 20,000 $ - $ - $ 60,000 $ - $ - $ - ST
Mico,Equipment Replacement 8 - $ - $ - $ - $ - $ - $ - $ -
Lift station upgrade $ - $ - S - $ _,$ 80,000 $ 80.000 $ 80,000 $ 80,000
Lift station pump replacement $ - $ - $ - $ - $ 15,000 $ 15,000 $ 15,000 $ 15,000Replace 1 blower tor process control $ - $ - $ - $ - 8 20,000 $ - $ - $ -
Total Wastewater Program $ 50,796 $ 50,798 $ - $ 77,137 $ 206,796 $ 126,796 $ 95,000 $ 95,000
Total Water/Sewer Fundi$ 60,796 J$ 60,798 I$ _I S 90,2271$ 305,7981 S 185,7961$ 95,000 I$ 1,095,000
NOTE Iii:The amounts shown in the'FY 2016 ESTIMATE'columns reflect the most recent approximation of what the District expects to spend on each project between October 1,
2015 and September 30,2016.
NOTE 12): The amounts shown in the'PAID IN FY 2016'column reflects project expenses incurred between October 1,2015 and September 30,2016.The total of these columns will
tie to the amounts reported as'Year to Date Actual-Capital Outlay'in the corresponding monthly financial statements.
NOTE(3):The'PAID INCEPTION TO DATE'columns reflect any payments made between FY 2006 and present.
Report Date'1/4/2016 13
16 : 1 3
PORT OF THE ISLANDS Agenda Page#28
Community Improvement District All Funds
Capital Improvement Program-Status Report
Completed Projects
Project No.I Project Name or Description I Project Total I Co Data on Comments
G-1 Collier County Zoning/Fire Station Property $ 22,324 3F 1l))2009 Completed in FY 2010
G-2 Sign Variance Petition-Union Road $ 42,883311/1/2009 Completed in FY 2011
R1&2 (Road resurfacing and repair 1$ 473,138 w :4i00rl Completed in FY 2007
I-1 Irrigation&Fire Control Panel Upgrade $ 54,621 ,,,,, ,ilikagits Completed in FY 2008
1-2 Irrigation Supply Well Project $ 34,765 4i g`'j Completed in FY 2009
1-3 WWlfieltl Mechanical Upgrades $ 218,732 OR—•K+ e Completed in FY 2009
I-4 3rd well to provide irrigation water supply $ 287,793 ta*s`'i" '1 X19 Completed in FY 2010
I-5 Wellfield SCADA $ 27,587 Mg "!✓+tt Completed in FY 2010
1.6 Electrical Upgrades for Wellfield and W WrP Generator $ 247,386 sA ':+'t 0 Completed in FY 2010
1-7 Canal PS Modifications $ 4.269 _1f.;,c111.9/2009 Completed in FY 2010
1-10 Wellhead Retrofitting $ 11,615 ,-•''l$/34/2p12 Completed in FY 2012
1-11 Well Monitoring $ 16,748i1-1.'e.1,1113040.44 Completed in FY 2013
s f 1.19/3
1-12 Pump Retrofitting $ 10,770 _7. 91�Completed in FY 2013
W 2 Water Treatment Plant replace transfer pumps $ 9,887 -i Completed in FY 2008 •
W-4 Water Treatment Plant-repairs to building(roof,doors,windows,painting) $ 14050 "."..77t. Completed in FY 2008
W-5 Water Treatment Plant-replace metal launders and walkways on softening unit&other repairs $ 56,877 111411' Completed in FY 2009
W-6 Water Treatment Plant-replace gaseous sham storage/feed sys(chlorine)w/liquid chem(bleach) $ 36,088`t.a19/301$b09 Completed in FY 2009
W-7 Water Treatment Plant-air condition room that houses compliance monitoring equipment $ 3,901 0.11.41°!<.+ -o'+Completed in FY 2008
W-13 Water Treatment Plant-design new WTP $ 488,844( Completed in FY 2011
W-14A Water Treatment Plant-New Construction $ 4,409,326 r A .•4 Completed in FY 2014
W-148 Water Treatment Plant-Inspection of new construction $ 440,894 1 a`td01"3 Completed in FY 2013
W-15 Water Treatment Plant-New meter replacement program(with backflow prevention) $ 257,514 .te,-9L300/20.13 Completed in FY 2013
W-17 SCADA $ 223,093 s� '1 l(Qf Completed in FY 2009
W-23 Storrrsvater Rendon Ponds $ 110,776�1 Completed in FY 2011/2012
W-23a Disinfection Conversion-free chlonno to chloramines $ 11,427 t 012009 Completed in FY 2009 I
W W-5 Wastewater Treatment Plant-two new mixers $ 18,810 j` tail'ie ,?', Completed in FY 2008 I
WW-8 Wastewater Treatment Plant-add second rouse pump $ 111,973 A•""' Completed in FY 2008
Wastewater Treatment Plant-replace gaseous chem storage/feed systems(chlorine and sulfur dioxide)w/liquid
W
W -10 them(bleach and solum thiosulfate) $ 36.088 r` •a. ;.Completed in FY 2009
WW-13A Reuse Storage Tank $ 585,259 4130/2910 Completed in FY 2010
WW-133 Automation of reuse water system and supplemental water $ 55358 w 4(31/20i0 Completed in FY 2010
WW-18 DyneLift MBR Membrane System $ 1,112,360 le/Mitt R
Wi Completed in FY 2011
WW-19 Electrical service upgrades at WWTP $ 231,100 z°n;$j30j9AQ9 Completed in FY 2009
WW-20 New W WTP Generator $ 115776 d Completed In FY 2009
WW-23 SCADA and control panel for lift stations $ 77,137 110, 4 Completed in FY 2014
Report Date:1/4/2116 14
161j .,,, 3
,, ,)
PORT OF THE ISLANDS Agenda Page#29
Community Improvement District General Fund
Cash Flow Projections
JAN FEB MAR APR MAY JUN JUL AUG SEP
2018 2016 2016 2016 2016 2016 2016 2016 2016
Cash Beginning Balance $ 393,601 $ 984,015 $ 960,138 $ 938,010 $ 913,876 $ 882.448 $ 851,021 $ 817,586 $ 785,634
Cash Inflow 10,552 10,552 10,552 13,552 139 139 139 139 139
Cash Outflow (36,436) (34,429) (32,679) (34,686) (31,566) (31,566) (33,573) (32,091) (31,566)
CD Investment
Add:Prepaid Items 2,007 - - - - - - - -
Add: Due from WS Fund 616,875 - - - _ -
Less:Current Liabilities(as of 12/31/15: (2,583) - - - - - - - -
Total Estimated Cash Balance
WITHOUT past due assessments
or FY 2016 direct billing $ 984,015 $ 960,138 $ 938,010 $ 913,876 $ 882,448 $ 851,021 $ 817,586 $ 785,634 $ 754,207
Total Estimated Cash Balance
WITH past due assessments and
FY 2016 direct billing $1,428,733 $1,404,856 $1,382,728 $1,358,594 $ 1,327,166 $1,296,739 $1,262,304 $ 1,230,352 $1,198,925
Cash Receipts
Special Assessments $ 12,640 $ 12,640 $ 12,640 $ 12,640 $ - $ - $ - $ - $ -
Special Assessments-Discount (2,227) (2,227) (2,227) (2,227) - - - - -
Interest 139 139 139 139 139 139 139 139 139
Total Cash Inflow $ 10,552 $ 10,552 $ 10,552 $ 10,562 $ 139 $ 139 $ 139 $ 139 $ 139
Operating Expenditures
Administrative
P/R-Board of Supervisors $ 500 $ 500 $ 500 $ 500 $ 500 $ 500 $ 500 $ 1,000 $ 500
FICA Taxes 45 45 45 45 45 45 45 45 45
ProfServ-Engineering 1,583 1,583 1,583 1,583 1,583 1,583 1,583 1,583 1,583
ProfServ-Legal Services 1,666 1,666 1666 1,666 1,666 1,666 1,666 1,666 1,666
ProfServ-Mgmt Consulting Sery 2,583 2,563 2,583 2,583 2,583 2,583 2,583 2,583 2,583
ProfSery-Property Appraiser - - - - - - - - -
ProfServ-Special Assessment - - - - - - - - -
Annual Audit 1,750 1,750 - - - - - - -
Postage and Freight 50 50 50 50 50 50 50 50 50
Rental-Meeting Room 25 25 25 25 25 25 25 50 25
Insurance-General Liability 2,007 - - 2,007 - - 2,007 - -
Printing&Binding 50 50 50 50 50 50 50 50 50
Legal Advertising 63 83 83 83 83 83 83 83 83
Miscellaneous Services 115 115 115 115 115 115 115 115 115
Misc.-Assessmnt Collection Cost 1,113 1,113 1,113 1,113 - - - - -
Misc.-Web Hosting 83 83 83 83 83 83 83 83 83
Office Supplies 29 29 29 29 29 29 29 29 29
Annual District Filing Fee - - - - - - - - -
Total Administrative $ 11,682 $ 9,675 $ 7,925 $ 9,932 $ 6,812 $ 8,812 $ 8,819 $ 7,337 $ 6,812.
Maintenance
Contracts-Mgmt Services $ 8,333 $ 8,333 $ 8,333 $ 8,333 $ 8,333 $ 8,333 $ 8,333 $ 8,333 $ 8,333
Contracts-Landscape 6,902 6,902 6,902 6,902 6,902 6,902 6,902 6,902 6,902
Electricity-Streetlighting 1,500 1,500 1,500 1,500 1,500 1,500 1,500 1,500 1,500
Utility-Irrigation 1,417 1,417 1,417 1,417 1,417 1,417 1,417 1,417 1,417
R&M-Renewal&Replacement 5,833 5,833 5,833 5,833 5,833 5,833 5,833 5,833 5,833
R&M-Roads and Alleyways 685 685 685 685 685 685 685 685 685
R&M-Signage 83 83 83 83 83 83 83 83 83
Total Maintenance $ 24,754 $ 24,754 $ 24,754 $ 24,754 $ 24,754 $ 24,754 $ 24,754 $ 24,754 $ 24,754
Total Cash Outflow $ 36,436 $ 34,429 $ 32,679 $ 34,666 $ 31,556 $ 31,666 $ 33,573 $ 32,091 $ 31,566
Report Date,1/4/2016 15
e
4»kw
PORT OF THE ISLANDS Agenda Page#30
Community Improvement District Water and Sewer Fund
Cash Flow Projections
JAN FEB MAR APR MAY JUN JUL AUG SEP
2018 2018 2018 2016 2016 2010 2010 2010 2016
Cash Beginning Balance $ 759,719 $ 127,961 $ 133,938 $ 141,665 $ (478,074) $ (497,072) 9 (516,069) $ (557,339) $ (578,881)
Cash Inflow 56,899 56,899 56,899 56,599 27,082 27,082 27,082 27,062 27,082
Cash Outflow-Expenses (73,195) (50,922) (49,172) (676639) (46,059) (46,059) (68,331) (48,584) (48,059)
Add:Prepaid hems 2,007 - - - - - - -
Less:Cue to General Fund (818,875) - - - • - - - -
Less:Current Liabilities(as of 12/31/15) (595) - - - - - - - -
Total Estimated Cash Balance
WITHOUT past due assessments or
FY 2015fFY 2018 direct billing $ 127,961 $ 133,939 $ 141,865 S (478,074) $ (497,072) 5 (518,069) $ (557,339) $ (578,861) 5 (595,858)
Total Estimated Cash Balance
WITH past due assessments and FY'
2016 direct billing $1,445,402 5 1,451,379 $ 1,459,106 $ 839,387 $ 820,369 $ 801,372 $ 760,102 $ 740,580 $ 721,583
Cash Receipts
Special Assessments-Tao Collector $ 35,443 $ 35,443 $ 35,443 $ 35,443 $ • $ - 5 - S - $ -
Special Assessments-Discount (5,605) (5,605) (5,605) (5,605) - - - - -
Water/Sewer/Irrgation Revenue 27,038 27,038 27,038 27,038 27,038 27.038 27,039 27,038 27,038
InterestiMiscetaneous 24 24 24 24 24 24 24 24 24
Total Cash Inflow $ 56,899 $ 56,899 $ 56,899 $ 56,899 $ 27,082 $ 27,062 $ 27,082 $ 27,082 $ 27,062
Operating Expenditures
Administrative •
PIR-Board of Supervisors $ 500 5 500 $ 500 $ 500 $ 500 $ 500 5 500 $ 1,000 $ 500
FICA Taxes 45 45 45 45 45 45 45 45 45
ProServ-Engineering 1,583 1,583 1,583 1,583 1,583 1,583 1,583 1,583 1,583
ProSery-Legal Services 1,888 1,888 1,666 1,888 1,666 1,666 1688 1,668 1,888
ProfServ-Mgmt Consulting Sery 2,594 2,594 2,594 2,594 2,594 2,594 2,594 2,594 2,594
ProfServ-Property Appraiser - - - - - - - -
ProfServ-Special Assessments - - - - - - - • -
Annual Audit 1,750 1,750 - - - - - -
Postage and Freight • 58 58 58 58 58 58 58 58 58
Rental-Meeting Room 25 25 25 25 25 25 25 50 25
Insurance-General Liability 2,007 - - 2,007 - - 2,007 - -
Printing&Binding 50 50 50 50 50 50 50 50 50
Legal Advertising 83 e3 83 83 83 83 83 83 83
Miscellaneous Services 217 217 217 217 217 217 217 217 217
Misc.-Assessmre Collection Cost 3,113 3,113 3,113 3,113 - - - - -
Office Supplies 42 42 42 42 42 42 42 42 42
Total Administrative $ 13,732 $ 11,725 $ 9.975 $ 11,982 $ 8,862 $ 8,882 9 8,869 9 7,387 5 6882
Maintenance
Contracts-Mgmt Services $ 25,794 $ 25,794 $ 25,794 9 25,794 $ 25,794 9 25,794 S 25,794 5 25,794 $ 25794
Contracts-Generator Maint - - - 1,750 - - - - -
Cornmurtiwlion-Tsleph-Field 358 358 356 358 358 358 358 350 356
Utility-General 7,107 7,167 7,167 7,107 7,167 7,107 7,187 7,187 7,187
R&M-Irrigation 1,880 1,880 1,880 1,980 1,880 1,880 1,880 1,880 1,850
R&M-Lift Station 500 500 500 500 500 500 500 500 500
R&M-Potable Water Lines 500 500 500 500 500 500 500 500 500
R&M-Waler Plant 833 833 833 833 833 833 833 833 853
R&M-Waste Water Plant 1,333 1,333 1,333 1,333 1,333 1,333 1,333 1,333 1,333
R&M-Sewer Lines 500 500 600 600 600 500 500 600 500
REM-Backflow Inspection 333 333 333 333 333 333 333 333 333
MIsc-Licenses&Permits - - - - - - - - -
CIP' 20,285 - - 20,285 - - 20,265 - -
Total Maintenance $ 59,483 9 39,197 $ 39,197 $ 81,213 $ 38,197 $ 39,197 $ 59,463 0 39.197 $ 39,197
Debt Service
Principal and Interest $ - $ - $ - $ 803,444 $ - 9 - $ - $ - $ -
Total Debt Service $ - $ - $ - $ 803,444 $ - $ - $ - $ - $ -
Total Cash Outflow $ 73,195 5 50,922 $ 49,172 $ 678,839 0 48,059 $ 46,059 9 68,331 $ 48,584 $ 46,059
`NOTES:
Estimated CIP costs for anticipated projects are shown quarterly.
Report Date:1/4/2016 16
rt! D
PORT OF THE ISLANDS Agenda Page#31
Community Improvement District All Funds
Cash Flow Projections-5 Year
GENERAL FUND
ADOPTED PROPOSED PROPOSED PROPOSED PROPOSED
FY 2016 FY 2017 FY 2018 FY 2019 FY 2020
Operating Revenues
Assessments(Net) $413,373 $413,373 $413,373 $413,373 $413,373
Interest/Miscellaneous $2,153 $2,153 $2,153 $2,153 $2,153
Total Operating Revenues $415,526 $415,528 $415,526 $415,528 $415,528
Operating Expenditures
Administrative $121,898 $125,347 $129,107 $132,981 $136,970
Maintenance $293,830 $302,645 $311,724 $321,076 $330,708
Total Operating Expenditures $416,526 $427,992 $440,832 $454,056 $467,678
Capital Expenditures
CIP Projects $0 $0 $0 $0 $0
Total Capital Expenditures $0 $0 $0 $0 $0
Estimated Ending Cash Balance
WITHOUT past due assessments or FY 2016
direct billing $ 754,207 $728,901 $690,371 $638,218
Estimated Ending Cash Balance
WI I H past aue assessments and FY 2016 direct
biking $ 1,198,925 $1,173,619 $1,135,089 $1,082,936
WATER AND SEWER ENTERPRISE FUND
ADOPTED PROPOSED PROPOSED PROPOSED PROPOSED
FY 2016 FY 2017 FY 2018 FY 2019 FY 2020
Operating Revenues
Assessments(Net) $1,093,920 $1,093,920 $1,093,920 $1,093,920 $1,093,920
Water/Sewer/Irrigation Revenue $245,800 $245,800 $245,800 $245,800 $245,800
Interest/Miscellaneous $285 $285 $285 $285 $285
Total Operating Revenues $1,340,005 $1,340,005 $1,340,005 $1,340,006 $1,340,006
Operating Expenditures
Administrative $145,237 $145,237 $145,237 $145,237 $145,237
Maintenance $480,170 $480,170 $480,170 $480,170 $480,170
Total Operating Expenditures $625,407 $625,407 $625,407 $625,407 $626,407
Capital Expenditures
CIP Projects $50,796 $305,796 $165,796 $95,000 $1,095,000
Total Capital Expenditures $50,796 $305,796 $165,796 $95,000 $1,095,000
Debt Service
Principal and Interest $655,360 $655,360 $655,360 $655,360 $655,360
Total Debt Service $655,360 $655,360 $655,360 $655,360 $655,360
Estimated Ending Cash Balance
WITHOUT past due assessments or FY 2016
direct billing $ (595,858) ($702,416) ($738,177) ($1,773,938)
Estimated Ending Cash Balance
WITH past due assessments and FY FY 2016
direct billing $ 721,583 $615,025 $579,264 ($456,497)
NOTE: The above calculations assume 100%of assessments(including direct billing)will be received in FY 2017-
2020.
Report Date:1/4/2016 17
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Severn Trent Environmental Services
Agenda Page#40
Port of the Islands
Repair and Maintenance Budget
Applied against budget account,copies of invoices available upon request
Cap S 20,000 Contract: Oct 2015-Sept.2016
Inv.Date Service Vendor Invoice/ Invoice$ Month
Description
10/07/15 Water Plant Cummins Power South Troubleshoot&Repair to Display Control-LIGHTNING STRIKE CLAIM 080-93537 3,883.38
Flushed out Sand From Backflow @ 105 Morningside Cay. Water Meter
Had Debris Causing Backflow to Dump. Labor 5.75 hrs @$77-1.5 O/T @
10/15/15 Water/Backflow Severn Trent $115 WO 46397 500.50
Called in For Locates Leaking at Meter Boxes. Used Trackhoe to Excavate
area @ 25050 Peacock Lane to Trace Down Leak. Excavated Meters Back
10/08&10/13/15 Irrigation Severn Trent to Road&Fire Hydrant Valve. Filled in Area. WO 46398 1,235.25
Televised,Excavated&Repaired Break in Line of Sewer Lateral @ 162
10/30-10-31 Sewer Lines Severn Trent Newport Dr Unit 1202 WO 48440 1,500.00
10/06/15 Water Plant Severn Trent Replaced(8)12 Volt Dura12-5F2 Batteries in Rack Mounted UPS WO 46382 423.79
7,542.92 Oct.2015
09/23/15 Misc ABC Fire Equipment Sale 10-Tfuelext-Insp-Ext SVC"o"ring/Collar 51181 240.09
240.09 Nov.2015
7,783.01 Nov.YTD
26
POI Rebate For November 2015 3520 Maintenance 67230
` ) �a
Severn Trent Environmental Services
Port of the Islands Agenda Page#41
Chemical Budget
iinst budget account,copies of invoices availal
Cap $ 20,000 Contract: Oct 2015-Sept.2016
inv.Date Service Vendor Description Invoice* Invoice$ Month
10/05/15 Dumont Hypochlorite Solutions-Sodium Hypochlorite 356138 202.50
Hypochlorite Solutions-Sodium Hypochlorite-As4000-
10/05/15 Dumont 356137 1,182.98
Reverse Osmosis Antiscalant
10/19/15 Dumont Sodium Dydroxide Solution 357909 184.25
10/19/15 Dumont Hypochlorite Solutions-Sodium Hypochlorite 357910 135.00
1,704.73 Oct Total
11/02/15 Dumont Hypochlorite Solutions-Sodium Hypochlorite 359950 148.50
11/02/15 Dumont Hypochlorite Solutions-Sodium Hypochlorite-Sodium 359949 332.75
Peroxide
11/16/15 Hawkins Hypochlorite Solutions-Sodium Hypochlorite 3800814 228.00
11/16/15 Hawkins Sodium Hydroxide-Sodium Hypochlorite 3800813 259.22
968.47 Nov Total
2,673.20 YTD Total
27
P01 Rebate For November 2015 3520 Chemical 84300
4 yt Q ice,
i;w lgi
Severn Trent Environmental Services Agenda Page#42
Poit of the Islands
Instrumentation&Tech
Applied against budget account,copies of Invoices available upon request
Cap $ 15,000 Contract: Oct 2015•Sept.2016
Inv.Date Service Vendor Invoice# Invoice$ Month
Description
Replaced(8)-12Volt Dura12.5F2 Batteries in Rack Mounted UPS. Labor 2.75 hrs g$100
10/06115 Severn Trent -Materials$135.26+10% WO 46382 423.79
423.79 Oct.2015
Replaced Batteries in UPS&PLC Cabinets,in Plant Lift Station,in Irrigation Pump Station
Panel and Odorless Pupm Station Cabinet. Replaced PLC Batteries in SMT 1500 UPS in
11/04/15 Severn Trent Master PLC Cabinet. WO 46414 816.48
816.48 Nov.2015
1,240.27 Nov.YTD
28
POI Rebate For November 201$ 3520 instrumentation 67190
1611 opt— ‘1‘.— I le...(1.t\re /
December 2015 Field Managers Report
Water Treatment Plant Operations and Maintenance
The Water Treatment Plant produced and distributed 2.33 MG for the month of December which is an average
of.075 MGD.
Wastewater Plant Operations and Maintenance
The Wastewater Treatment Plant treated approximately 2.28 MG for the month of December which is an
average of.074 MGD
Reuse System Operations and Maintenance
The reuse system delivered 7.82 MG for the month of December which is an average of.252 MGD.
Permit Compliance:
Water Treatment Plant: Wastewater Treatment Plant:
*All permit requirements met *All permit requirements met
CMMS Work Order Report—April 2015
Summary
Total#of WO's 288
Total#of Preventative 282
Total#of Corrective 6
Total#of WO's Completed 288
Total Hours 124.0
1
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1404 niorlii..414.04"
24 Hr Emergency Contact: (239)631.3022
12600 Union Road Naples,Florida 34114•Tel 239-642-9219• Fax 239-642-9469
www.severntrentservices.com
- %11‘,..., 11(.....„.1.17 1 e_e-.. ,
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December 2015 Field Managers Report
At Our Treatment Facility
• Replaced 6"drain valve for Membrane Bioreactor Skid #2
• Replaced pneumatic valve actuator on Skid#2 drain valve
• Replaced universal power supply for Membrane Bioreactor Skid #1 Programmable Logic Computer
In The Community:
• Completed repair to sewer clean out line at 245 Stella Maris S. which had caused a minor wash out
under the driveway. The cause of the problem was found to be an old abandoned drain line which had
been installed as a temporary line for the builder's construction office trailer when the homes were built.
When the drain line was installed there was a 2"gap left around the end of the line where it entered the
sewer clean out. The gap was sealed with concrete and the washout was backfilled with more concrete
to prevent any further problems.
• Facilitated the addition of a lone street light that had previously been removed from the CID's bill and
therefore was no longer being serviced by LCEC. It has since been repaired and will again be serviced
by LCEC in the future.
• Removed an irrigation meter box for an unused meter on Newport Dr. where honey bees had made a
massive hive. The meter box itself was disposed of and the county notified of the hive since it was
located on county property.
'�» .+U, VA 6 r "Fifa {., 4 ,'o-
60,--!...$v....‘ t
fie' 4 4 i �mss+ _ �`' .
alt �.., I s€k',r"
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ki
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New valve&actuator for MBR Skid#2 New back up battery for MBR Skid#1 Bee hive in meter box on Newport Dr,
2
4te¢ *food*
iiloreo,1406«.4' ,.
24 Hr Emergency Contact: (239)6914022
12600 Union Road Naples,Florida 34114•Tel 239-642-9219• Fax 239-642-9469
www.severntrentservices.com
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December 2015 Field Managers Report
5 . Potable Water Report
4.5
4
3.5
3 2.834
2:875 2 741 2.587'A
2.461
10 2.5 2.319 r. �,� �� 7 278 2 247
r.D2.044
1.925 1.929 1.910
2 1 777 r ` 1.791 _
2.092 2.132 1.98 2.143 2.072 `�_
1.5 �/�
1 1.648 1.403y i1 1 434 1.533 1.579'411111111111111111111111111379
403_ 1 498 1.498
1.08 1.052 0.969 1.142 1.182 1.021 1.202
0.5 5% 7% 5% 6% 6% 8% 8% 9% 6% 7% 8% 8% 8% 8% 5% 4% 7% 8% 6% 6% 8% 7%
0 --. ,
Mar- Apr-14 May- Jun-14 Jul-14 Aug- Sep- Oct-14 Nov- Dec- Jan-15 Feb- Mar- Apr-15 May- Jun-15 Jul-15 Aug- Sep- Oct-15 Nov- Dec-
14 14 14 t#- 14 14 15 15 1a 15 15 15 15
I t Water Produced -U-Water Died %Water Lova
«Approximately.31 MG was used for flushing or treatment plant usage;approximately.18 MG was unaccounted for making up the 8%water loss
total,
8.893 Irrigation Water Report
9.0 8. 6.1_8.709 - _.. 8_693 _....8.8(12_._..8:354 _.�.. 1025__
8.0 Allk
7.0 6.541 6.27 184VINIV
6.9:: 5.98 .062 6.95-.047
6.05.290 5.247 6.325 S4g 6.299
..181 165 6.179
2 5.784 5.8 a' 5.657
ii ..472
5.0 5.285 5.229
4.0 s nic 4.444 4.701
CI
2 3.921 3.961
3.0
2.0 -
1.0 -
4% 9% 9% 3% 6% 8% 7% 7% 8% 8% 8% 6% 8% 6% 7% 5% 6% 6% 8% 7% 8%
0.0
Mar-14Apr-14 May- Jun-14 Jul-14 Aug- Sep- Oct-14 Nov- Dec- Jan-15Feb-15Mer-15Apr-15 May- Jun-15 Jul-15 Aug- Sep- Oct-15 Nov- Dec-
-1.0 14 14 14 14 1415 15 15 r. 15 fe_..
-6-Irrigation Meter -�Irrigation Billed t%Water Loae
«Approximately 1.19 million gallons(MG)reuse for POI CID Properties;approximately.64 MG was unaccounted for making up the 8%
water loss total»
3
n' .
11/#44.rioritowoefol.441,
241*Emergency Contact:(239)69f3022
12600 Union Road Naples,Florida 34114•Tel 239-642-9219• Fax 239-642-9469
www.severntrentservices.com
Teague, Calvin
From: Ron Benson <RonBenson@hmeng.com>
Sent: Friday, December 18,2015 6:56 PM
To: Teague,Calvin
Cc: Daniel Cox
Subject: RE: POI-Orchid Cove
Attachments: 0154Fire_Hyd Exist Water-Sht2(1).pdf;0154Fire_Hyd Exist Water-Shtl (1).pdf
Cal
I believe these drawings are current. I believe these are the drawings which were prepared for the Fire District so they would
know where the fire hydrants are located at POI(to help demonstrate that the fire protection system meets all standards as
the flow and pressure could be tested to be sufficient). The only fire hydrants on the potable water system are those for the
North Hotel which feed a sprinkler system which was a retrofit into an existing building and the CID could not take the
responsibility for the guarantees required by the State of Florida if connecting non-potable water to a building. The fire
hydrants on that water line are private and had been private likely going back to before the CID was created. Also,the fire
hydrant in the middle of BRH property in an open field which was on a private water line which BRH abandoned,was capped
off at the water main(or possibly a valve locked closed)and I recall reminding the utility contractor to make sure that the
hydrant was bagged so the fire district didn't fine anyone for an inoperable hydrant. We also removed that private hydrant
from the drawings which were provided to the fire district. Also note that there is a fire protection system pipeline along the
BRH property either on BRH owned property for which the CID has an easement or along the edge of BRH property on Union
Road all the way out to the Gun Club where the CID easement ends. Future redevelopment of the N.Hotel and BRH properties
would be provided fire hydrants as required for County permits at that time and would either end up being private or CID
hydrants depending on whether they were place on private property or on CID owned property(such as a potential future
dedicated road)and also depending upon how the developer designs their system(either as a single point of connection
requiring a meter,or as a community-type system meeting CID requirements).
I would be happy to discuss any fire hydrants on the CID system and which are private and which are public why.
A couple of cases might help in understanding some of the differences. When the South Hotel and Marina properties wanted
to get County permits they had to get a fire review and they needed to install fire hydrants on their private property. The CID
agreed to allow them to connect directly to the CID fire/irrigation line under the condition that these pipes would only feed the
fire protection system and that the property owner was responsible for maintenance of the fire hydrants. In situations where
Condos needed fire hydrants near buildings in order to get County permits,the CID told them the same thing. In some cases,
the CID may have later made agreements for maintenance. The key was that the irrigation tap was separate and had a meter.
Fire hydrants on CID property(owned or easements)generally along roads(a location required for approval of County permits)
are generally CID owned and maintained.
Best wishes.
Ron
Ronald E. Benson,Jr., Ph.D., P.E.
Senior Vice President/Principal
Hole Montes,Inc.
950 Encore Way
Naples,Florida 34110
(239)254-2000
1
(239)254-2098(fax)
(239)777-1611(mobile)
Original Message
From: Ron Benson
Sent:Friday, December 18,2015 6:24 PM
To:'Teague,Calvin'
Cc:'Daniel Cox'
Subject:PO1-Orchid Cove
Cal
These simplified exhibits tell the story. The CID wanted Orchid Cove to install their potable water and Fire/Irrigation water
systems to be connected at both the north and south ends of the community. This would have provided for the new Orchid
Cove pipes to reinforce the CID existing pipelines which would be a benefit for both Orchid Cove residents and the entire CID
utility customer base. This is because a looped system has many benefits. The CID knew that the old asbestos cement water
line in Union Road would eventually need replacement and a loop through Orchid Cove would be a benefit to the entire CID
community. Power Corp.simply did not want to consider that the CID had any control over what they did. The CID Board sent
Dan and Ron to meet with Power Corp and their engineer on this and other issues to no avail. In fact, Power Corp told the CID
that their contractor could tap the CID potable water line in Union Road without any permissions and that is just what they did.
Power Corp's position was that the CID was responsible to provide them with a point of connection where they wanted to
build it and if the CID didn't like their utility system design then it could remain a private system with a single point of
connection meter for potable water and for fire/irrigation. That is what they did for fire/irrigation,but the CID eventually
agreed to take the potable water and sanitary sewer systems from the HOA.
There is no way to ever go back and accommodate the developer's decision on the potable water system as the CID Option
would have required building a section of potable water line at a larger diameter at an incremental cost(there was never any
opportunity for the CID to discuss any possible cost sharing for that incremental cost as the developer had made up his mind
and simply said no).
The issue with regard to the fire/irrigation system still has one possibility and that is for the Orchid Cove HOA to construct(or
pay to construct)the connection on the north along the property line between Orchid Cove and the North Hotel(or along
Union Road jog in the road around N Hotel). The extra cost which Power Corp incurred in order to make the fire/irrigation
system a single point of connection(where they used a Collier County Utilities standard detail,incorrectly in fact,to get a
County approval) might have offset the cost of the second connection on the north side of the subdivision. The detail that
Power Corp's engineer used was what is used as the point of separation from the public utility and private property owner's
responsibility. It is also used when the fire protection is privately owned and maintained on the other side of the meter. The
position of the CID was that if the CID was to maintain the fire system that it be built to the CID standards and include
completing the loop with the connection near the NE corner of Orchid Cove. A looped fire system would be better for both
Orchid Cove residents as well as all CID residents and be consistent with a community asset. A design which was for a private
fire protection system which only serves Orchid Cove was to assure that the rest of the CID utility customers would get no
benefit from the pipe running through Orchid Cove. I personally told the developer and his engineer that the large backflow
preventer was not required since the CID was providing service with non-potable water and in fact the CID did not wish them
to install it. They installed it anyway and we all remember the ongoing issues related to that backflow preventer until we
suggested that they simply remove it if they didn't want to continue maintenance of it.
The CID Board was involved in all of these decisions back when this was happening and were looking out for the interests of
the community. In the end,the developer did what he wanted and the CID Board made the decision to not accept the
developer built utility system other than to provide water at the point of connection and to accept the lift station which pumps
the sanitary sewage to the wastewater treatment plant. It was a policy decision made by the Board many years ago with input
from the District Manager,District Engineer,and District Legal Counsel.
2
1 6 1j3
Earlier this year,I included mention of making the connection between the Orchid Cove fire pipeline near the NE corner of the
subdivision as a potential HOA project which would allow removal of the fire/irrigation master meter near the clubhouse. One
additional consideration has always been my strong recommendation regarding this. That is that we get some sort of
assurance from Orchid Cove HOA that all irrigation pipelines were installed off of the fire protection pipeline using appropriate
flow meters. That is probably the case,but it would seem reasonable to require the HOA to make that statement if the CID
Board were ever to consider removal of the master meter.
So,this is likely the explanation which I would provide in a public meeting on this topic. If you wish me to attend the,next
meeting, I could probably bring a projector and screen along with a limited number of color handouts and explain the
difference between the original CID approach(benefit all customers where possible)and the developer approach to build it
how they wanted to build it and to only benefit the residents of the subdivision and at a minimum standard.
Best wishes.
Ron
Ronald E. Benson,Jr., Ph.D., P.E.
Senior Vice President/Principal
Hole Montes,Inc.
950 Encore Way
Naples,Florida 34110
(239)254-2000
(239)254-2098(fax)
(239)777-1611(mobile)
Original Message
From: RICOH-NP-EE@hmeng.com [mailto:RICOH-NP-EE@hmeng.com)
Sent: Friday, December 18,2015 5:41 PM
To: Ron Benson
Subject:Message from "RICOH-NP-EE"
This E-mail was sent from"RICOH-NP-EE"(MP C4503).
Scan Date: 12.18.2015 17:40:47(-0500)
Queries to: RICOH-NP-EE@hmeng.com
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�Zot
MINUTES OF MEETING
By-------.__�- '-----`♦
PORT OF THE ISLANDS
COMMUNITY IMPROVEMENT DISTRICT
The regular meeting of the Board of Supervisors of the Port of the Islands Community
Improvement District was held Friday, January 15, 2016 at 10:00 a.m. at the Orchid Cove
Clubhouse;25005 Peacock Lane;Naples,Florida.
Present and constituting a quorum were:
J. Anthony Davis Chairman
Norine Dillon Vice Chairperson
Theodore Bissell Assistant Secretary
Dale Lambert Assistant Secretary
Richard Ziko Assistant Secretary
Also present were:
Calvin Teague District Manager
Robert Edge Field Manager
Steve Spillers Severn Trent Services Operations
Robert Soto Soto's Lawn Service
Jean Kungle POI Realty
Ray Cooper Resident
Dan Cramer Resident
John DelDebbio Resident
Mike Henrys Resident
Mr. and Mrs.Jackson Resident
Bob Johnson Resident
Kathryn Kehlmeier Resident
Randy Resch Resident
Kevin McPeak Resident
Audrey Sanders Resident
The following is a summary of the discussions and actions taken at the January 15,2016
Port of the Islands Community Improvement District's Board of Supervisors Meeting.
FIRST ORDER OF BUSINESS Call to Order and Roll Call
Mr. Davis called the meeting to order;Mr. Teague called the roll.
Monday,2/8/16
January 15,2016 Port of the Islands CID
SECOND ORDER OF BUSINESS Approval of the Minutes of the
December 18,2015 Meeting
Mr. Teague stated each Board member received a copy of the Minutes of the December
18,2015 Meeting and requested any additions,corrections or deletions.
There not being any,
On MOTION by Mr. Lambert seconded by Mr. Bissell with all in
favor, the Minutes of the December 18, 2015 Meeting were
approved.
THIRD ORDER OF BUSINESS Public Comment on Agenda Items
• A resident inquired about zoning issues for the hotel. It is not residential.
• Mr.Resch inquired about a request he made for information regarding maintenance
contracts. This was to be discussed under item 7B. Mr. Resch's request must be
submitted in writing to Mr.Teague.
Mr.Lambert MOVED to table Agenda Item 7B,Orchid Cove Meter
Issue,to the February meeting at the request of resident,Mr.Randy
Resch, and Mrs.Dillon seconded the motion.
• Copies of maintenance contracts are necessary for this discussion,according to Mr.
Resch.
• Irrigation water collects in the area,according to Mr.Edge.
• The irrigation company should do a wet test to determine whether or not there is a
leak. However,there does not appear to be a leak.
On VOICE vote with all in favor,the prior motion was approved.
• Once Mr. Teague receives the request,he will provide the documents.
FOURTH ORDER OF BUSINESS Old Business
A. Review of Landscape Maintenance Performance
Mr. Soto discussed his walk-through with Ms.Kehlmeier on January 11,2016; a copy of
the notes from this walk-through are attached hereto as part of the public record.
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A, w04. �4
January 15,2016 Port of the Islands CID
• This is the best time to remove the Oak Tree. A ballpark estimate to remove both
the Oak Tree and Palm Tree which is under the power line is approximately$375.
IOn MOTION by Mrs.Dillon seconded by Mr.Ziko with all in favor,
Soto's Lawn Service was authorized to remove the Oak Tree and
Palm Tree in the easement,as discussed, in an amount not to exceed
$375.
• There is damage at the easement on U.S.41 at the median. The gutter coming off
of the road is washing out onto the easement. Mr. Soto was asked to take
photographs of the area periodically.
• A woman was attacked by a swarm of Honey Bees. The county was contacted
since it is county property. Mr.Davis asked Mr.Edge to follow up with the Marco
Island Honey Company to remove the Queen Bee.
FIFTH ORDER OF BUSINESS New Business
• Mr.Benson will be needed to attend next month's meeting.
SIXTH ORDER OF BUSINESS District Manager's Report
A. Acceptance of Financial Statements and Check Register as of
December 31,2015
• Funds are coming in from all but two important sources.
• Mr. Teague indicated the CDD does not necessarily have to allow early payment
discounts on assessments.
• The charge of$1,009.50 was for the engineer to work with Soto for the CAD
drawings.
• A charge for batteries was discussed. There have been replacements in the battery
back-up system as well as a couple of CPUs at the plant. Batteries need to be
replaced once per year.
Mr. Bissell MOVED to accept the Financial Statements and Check
Register as of December 31,2015.
• There remains approximately $25,000 in the Construction Fund. Lift station
charges have not been reflected yet,but may be reflected this month.
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}
January 15,2016 Port of the Islands CID
Mr.Lambert SECONDED the prior motion.
There being no further discussion,
On VOICE vote with all in favor, the Financial Statements and
Check Register as of December 31,2015 were accepted.
B. Discussion of Follow-Up Items
• Mr. Soto was supposed to submit a quote for removal of the Pepper Trees.
➢ Mr.Edge commented the DEP is going to treat and remove the Pepper Trees
on the fence line. This will take time. He advised allowing DEP to do this
before having Mr.Soto become involved. Soto already removed the Pepper
Trees out to the well road.
• The lightning damage claim is currently being worked on.
SEVENTH ORDER OF BUSINESS Field Manager's Report
A. Discussion of December 2015/January 2016 Field Manager's Report
Mr. Edge discussed the Field Manager's Report; a copy of which is attached hereto and
made part of the public record.
• There was a minor washout at Stella Maris South,which was caused by an old drain
line going into the sewer line. The gap was repaired.
• A streetlight which was not serviced by LCEC has finally been serviced by them.
Anytime there is trouble,it will be handled by LCEC within seven days.
• The meter box was removed and all beehives have been disposed of. Mr. Spillers
will investigate having the Queen Bee removed.
B. Orchid Cove Meter Issue
As discussed earlier,this item was tabled to the next meeting.
EIGHTH ORDER OF BUSINESS Attorney's Report
A. Update on Hotel Bankruptcy Lawsuit/Redevelopment of Site
• Mr. Teague commented the people who purchased the North Hotel want both
parcels. Purchase of the property does not appear to be positive.
NINTH ORDER OF BUSINESS Engineer's Report
Mr. Benson submitted a report regarding Orchid Cove;a copy of which is attached hereto
and made part of the public record.
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January 15,2016 Port of the Islands CID
TENTH ORDER OF BUSINESS Supervisors' Requests
• Mr.Bissell commented on the electrical meter which was recently installed. There
have been no complaints.
• Mrs. Dillon commented Ms. Kungle spoke with Ms. Janet Starnes regarding the
refugium. It will be 2020 before anyone can look at this. The manatees were
moved. Mr.Jim Calvin is trying to reinstitute the Standing Watch Program for the
manatees.
• Mr. Lambert requested an annual engineering report for the roads along with
suggested projects. A formal report has not been done in a long time. Mr. Teague
will obtain a copy of the last report and will determine the cost for a new report.
ELEVENTH ORDER OF BUSINESS Public Comment Period
• Ms.Kungle commented the Appreciation Party for the Water Plant will be held on
February 19, 2016 at 12:30 p.m. She is working with Mr. Edge on the details. It
will be announced in the next newsletter.
TWELFTH ORDER OF BUSINESS Adjournment
There being no further business,
On MOTION by Mr. Bissell seconded by Mr. Lambert with all in
favor,the meeting was adjourned at approximately 11:11 a.m.
i
Calvin Teague J.Ant o Da is
Secretary Chai+•
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