Backup Documents 04/12/2016 Item #16D6 1ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP 1
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO 1 6 06
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#I through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s)(List in routing order) Office Initials Date
1.
3. Colleen Greene County Attorney Office
Cal & 4. i3. 16
4. BCC Office Board of County
Commissioners \, S AV-AA lo-
5. Minutes and Records Clerk of Court's Office
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the
addressees above,may need to contact staff for additional or missing information.
Name of Primary Staff Natali Betancur Phone Number 239-252-4059
Contact/ Department
Agenda Date Item was 4/12/16 Agenda Item Number 16D7'
Approved by the BCC �X
Type of Document Agreement-Coll(er Co Sc,hct( (3cxttd Number of Original 2
Attached 8l4.4aC t.r'S / LAS f; t 1 Documents Attached
PO number or account �, /
number if document is ` i/c:7,._
to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature? � -I►FB"
2. Does the document need to be sent to another agency for additional signatures? If yes, NB
provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be
signed by the Chairman,with the exception of most letters,must be reviewed and signed '∎
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's N/A
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the NB
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's NB
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip N/A
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on 04/12/16 and all changes made during NB
the meeting have been incorporated in the attached document. The County
Attorney's Office has reviewed the changes,if applicable.
9. Initials of attorney verifying that the attached document is the version approved by the 1 :
BCC,all changes directed by the BCC have been made,and the document is ready for the \ yA�
Chairman's signature.
I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12
1 606
MEMORANDUM
Date: April 14, 2016
To: Natali Betancur, Operations Analyst
Park & Recreation — Beach & Water
From: Teresa Cannon, Deputy Clerk
Minutes & Records Department
Re: Equipment Use Agreement w/the Collier County School Board
Attached for your records is one (1) original of the document referenced above, (Item
#16D6) approved by the Board of County Commissioners on Tuesday, April 12, 2016.
The second original is being held in the Minutes & Records Department as part of
the Board's Official Records.
If you have any questions, please contact me at 252-8411.
Thank you.
Attachment
s'`•
EQUIPMENT USE AGREEMENT
NOW COME the District School Board of Collier County("the District")and the Collier County
Board of County Commissioners ("the BOCC") and hereby enter into this Equipment Use Agreement
("the Agreement") on this 1 3 ' day of April, 2016, in accordance with the terms and conditions set
forth below.
RECITALS
WHEREAS, the District and the BOCC have entered into multiple agreements for the benefit of
their educational programs;and
WHEREAS, the District desires to assist the BOCC by providing equipment to it in the form of
bleachers for one of the BOCC's sporting events are more fully set forth below;
NOW,THEREFORE,the District and the BOCC agree to the following:
1. The District will provide the BOCC with three(3)sets of bleachers("the bleachers")to use at
its pickleball tournament to be held at East Naples Community Park from April 26, 2016-
May 1,2016.
2. Each set of bleachers holds approximately 250 people.
3. The District will deliver and install the bleachers at its expense on Friday,April 20,2016,two
days prior to the above noted event. The delivery will occur based upon the field location
jointly approved by the District and the BOCC. The field location will be determined and
jointly approved three days prior to April 20, 2016.
4. The District will take down and remove the bleachers at its expense on Monday, May 2,
2016.
5. The District will not charge the BOCC for the usage of the bleachers.
6. From the time of installation on April 20, 2016 to the time of removal on May 2, 2016, the
BOCC shall be responsible for the due care of the bleachers.
7. The BOCC will reimburse the District for the cost of any harm to the bleachers while they are
on site,after installation and prior to removal.
8. Each party shall be liable for its own actions and negligence and, to the extent permitted by
law, Collier County shall indemnify, defend and hold harmless Collier County School
District against any actions, claims or damages arising out of Collier County's negligence in
connection with this Agreement, and Collier County School District shall indemnify, defend
and hold harmless Collier County against any actions, claims, or damages arising out of
Collier County School District negligence in connection with this Agreement. The foregoing
indemnification shall not constitute a waiver of sovereign immunity beyond the limits set
forth in Florida Statutes, Section 768.28, nor shall the same be construed to constitute
agreement by either party to indemnify the other party for such other party's negligent,
willful or intentional acts or omissions.
160 (5
9. At the time of the installation, the parties, through their respective employees, shall meet to
inspect the bleachers to ensure that they are in good and proper condition or use for the event
and validate the same.
District School Board of Collier County Collier County Board of County Commissioners
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By: Donna Fiala,Chairman
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Approved as to form and legality
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Assistant County Atto ey
DW1G T E BROC
Attest as to Cialrn 's .
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