02/22/2016 Agenda U' �r
Heritage Greens Community Development Dist f ict
8Y i�/h
Board of Supervisors ' tf
George Coombs, Chairman Calvin Teague, District Manager''
Jim Marshall,Vice Chairman Greg Urbancic, District Counsel
Marsha Coghlan,Assistant Secretary James Carr,PE,District Engineer
Henry Michaelson,Assistant Secretary
John Jordan,Assistant Secretary
Meeting Agenda
February 22, 2016—6:00 p.m.
1. Roll Call
2. Approval of the Minutes
A. January 18, 2016 Regular Board Meeting
3. Audience Comments
4. Old Business
5. New Business
6. Manager's Report
A. Financial Statements
B. Follow-Up items
7. Attorney's Report
8. Engineer's Report
9. Supervisors' Requests and/or Comments
10. Audience Comments
11. Adjournment
NEXT MEETING IS SCHEDULED FOR MARCH 21,2016
District Office: Meeting Location:
210 N. University Drive,Suite 702 Heritage Greens Community Center
Coral Springs, Florida 2215 Heritage Greens Drive
954-753-5841 Naples,Florida
www.heritagegreensedd.org
1
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Notice of Meetings
Heritage Greens Community
Development District
The Board of Supervisors of the Heritage Greens
Community Development District will hold their meetings for
Fiscal Year 2016 at 6:00 p.m.at the Heritage Greens Community
Center,2215 Heritage Greens Drive,Naples,Florida on the third
Monday of each month as indicated below:
October 19,2015
November 16.2015
January 18,2016
February 22,2016
March 21,2016
April 18,2016
May 16,2016
June 20.2016
July 18,2016
August 15,2016
September 19,2016
There may be occasions when one or more Supervisors
will participate by telephone. Meetings may be continued to
a date,time,and place to be specified on the record at the
meeting.
Any person requiring special accommodations at
this meeting because of a disability or physical impairment
should contact the District Office at(954)753-5841 at least two
calendar days prior to the meeting.If you are hearing or speech
impaired,please contact the Florida Relay Service at(800)955-
8770 for aid in contacting the District Office.
Each person who decides to appeal any action taken
at these meetings is advised that person will need a record of
the proceedings and that accordingly, the person may need
to ensure that a verbatim record of the proceedings is made,
including the testimony and evidence upon which such appeal is
to be based.
Calvin Teague
District Manager
October 1,2015 No.713957
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Agenda Page 9
HERITAGE GREENS
Community Development District
Financial Report
January 31, 2016
Prepared by
SEVERN
TRENT
s}�RV>>(IS
Agenda Page 10
HERITAGE GREENS
Community Development District
FINANCIAL STATEMENTS
Balance Sheet Page 1
Statement of Revenues,Expenditures and Changes in Fund Balances
General Fund Page 2-3
SUPPORTING SCHEDULES
Non-Ad Valorem Special Assessments Page 4
Cash and Investment Report Page 5
Bank Reconciliation Page 6
Check Register Page 7
Agenda Page 11
HERITAGE GREENS
Community Development District
Financial Statements
(Unaudited)
January 31, 2016
HERITAGE GREENS Agenda Page 12
Community Development District General Fund
Balance Sheet
January 31,2016
ACCOUNT DESCRIPTION TOTAL
ASSETS
Cash-Checking Account $ 221,383
Investments:
Money Market Account 127,060
SBA Account 633
Prepaid Items 146
TOTAL ASSETS $ 349,222
LIABILITIES
Accounts Payable $ 8,501
Accrued Expenses 842
TOTAL LIABILITIES 9,343
FUND BALANCES
Nonspendable:
Prepaid Items 146
Assigned to:
Operating Reserves 58,697
Reserves-Drainage 6,000
Reserves-Fountains 5,500
Reserves-Irrigation System 7,500
Reserves-Roads and Sidewalks 35,251
Reserves-Signage 1,000
Reserves-Wall Painting 6,000
Reserves-Wall Replacement 12,786
Unassigned: 206,999
TOTAL FUND BALANCES $ 339,879
TOTAL LIABILITIES&FUND BALANCES $ 349,222
Report Date:2/9/2016
1
HERITAGE GREENS Agenda Page 13
Community Development District General Fund
Statement of Revenues,Expenditures and Changes in Fund Balances
For the Period Ending January 31,2016
ANNUAL YTD ACTUAL
ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE(S) AS A%OF
ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) ADOPTED BUD
REVENUES
Interest-Investments $ 500 $ 167 $ 242 $ 75 48.40%
Interest-Tax Collector - - 7 7 0.00%
Special Assmnts-Tax Collector 242,903 242,903 225,159 (17,744) 92.70%
Special Assmnts-Discounts (9,716) (9,716) (8,829) 887 90.87%
Other Miscellaneous Revenues - - 1,040 1,040 0.00%
Gate Bar Code/Remotes 1,100 368 550 182 50.00%
TOTAL REVENUES 234,787 233,722 218,169 (15,553) 92.92%
EXPENDITURES
Administration
P/R-Board of Supervisors 7,200 2,400 1,800 600 25.00%
FICA Taxes 551 184 138 46 25.05%
ProfServ-Engineering 1,000 332 225 107 22.50%
ProfServ-Legal Services 4,000 1,332 130 1,202 3.25%
ProfServ-Mgmt Consulting Sery 39,223 13,076 13,074 2 33.33%
ProfServ-Property Appraiser 3,644 3,644 3,644 - 100.00%
ProfServ-Special Assessment 5,463 5,463 5,463 - 100.00%
ProfServ-Web Site Development 650 167 279 (112) 42.92%
Auditing Services 3,200 - - - 0.00%
Postage and Freight 1,500 500 155 345 10.33%
Insurance-General Liability 8,891 8,691 7,885 828 90.50%
Printing and Binding 1,000 332 289 43 28.90%
Legal Advertising 1,500 500 453 47 30.20%
Misc-Bank Charges 800 268 243 25 30.38%
Misc-Assessmnt Collection Cost 4,855 4,855 4,327 528 89.12%
Office Supplies 175 60 - 60 0.00%
Annual District Filing Fee 175 175 175 - 100.00%
Total Administration 83,627 41,979 38,260 3,719 45.75%
Public Safety
Contracts-Security Services 47,000 15,668 15,726 (58) 33.46%
Contracts-Cleaning Services 1,920 640 575 65 29.95%
Contracts-HVAC 350 116 - 116 0.00%
Communication-Telephone 1,750 584 588 (4) 33.60%
Electricity-Entrance 2,200 733 696 37 31.64%
Utility-Water&Sewer 700 232 241 (9) 34.43%
Lease-Carts 1,500 750 - 750 0.00%
R&M-Gate 3,000 1,000 - 1,000 0.00%
Report Date:2/9/2016 2
HERITAGE GREENS Agenda Page 14
Community Development District General Fund
Statement of Revenues,Expenditures and Changes in Fund Balances
For the Period Ending January 31,2016
ANNUAL YTD ACTUAL
ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE(S) AS A%OF
ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) ADOPTED BUD
R&M-Gatehouse 2,130 1,062 1,503 (441) 70.56%
Op Supplies-Transmitters 1,200 400 426 (26) 35.50%
Op Supplies-Gatehouse 900 300 53 247 5.89%
Cap Outlay-Equipment 3,800 1,268 - 1,268 0.00%
Total Public Safety 66,450 22,753 19,808 2,945 29.81%
Landscape Services
Contracts-Landscape 18,000 6,000 5,522 478 30.68%
Contracts-Preserve Management 2,000 1,000 880 120 44.00%
Electricity-Irrigation 2,200 732 645 87 29.32%
R&M-Renewal and Replacement 1,000 332 225 107 22.50%
R&M-Canals 2,600 - - - 0.00%
R&M-Fountain 2,700 900 454 446 16.81%
R&M-Grounds 3,000 1,000 125 875 4.17%
R&M-Irrigation 1,500 500 200 300 13.33%
R&M-Preserves 100 8 - 8 0.00%
Misc Special Projects 7,000 4,600 4,600 - 65.71%
Total Landscape Services 40,100 15,072 12,651 2,421 31.55%
Road and Street Facilities
Electricity-Streetlighting 11,000 3,667 3,446 221 31.33%
R&M-Drainage 1,500 500 - 500 0.00%
R&M-Roads&Alleyways 2,000 668 - 668 0.00%
R&M-Sidewalks 4,000 1,332 - 1,332 0.00%
Traffic Signage Rehabilitation 1,260 420 650 (230) 51.59%
Reserve-Roadways 24,850 - - 0.00%
Total Road and Street Facilities 44,610 6,587 4,096 2,491 9.18%
TOTAL EXPENDITURES 234,787 86,391 74,815 11,576 31.87%
Excess(deficiency)of revenues
Over(under)expenditures - 147,331 143,354 (3,977) 0.00%
Net change in fund balance $ - $ 147,331 $ 143,354 $ (3,977) 0.00%
FUND BALANCE,BEGINNING(OCT 1,2015) 196,525 196,525 196,525
FUND BALANCE,ENDING $ 196,525 $ 343,856 $ 339,879
Report Date:2/9/2016
3
Agenda Page 15
HERITAGE GREENS
Community Development District
Supporting Schedules
January 31, 2016
HERITAGE GREENS Agenda Page 16
Community Development District
Non-Ad Valorem Special Assessments-Collier County Tax Collector
Monthly Collection Distributions
For the Fiscal Year ending September 30,2016
Discount/ Gross
Net Amount (Penalties) Collection Amount
Date Received Received Amount Costs Received
Assessments Levied FY 2016 $ 242,905
Allocation% 100%
10/26/15 2,140 121 44 2,305
11/13/15 28,620 1,217 584 30,421
11/30/15 121,642 5,163 2,483 129,288
12/14115 46,645 1,952 952 49,549
12/31/15 6,015 199 123 6,338
1/29/16 6,941 176 142 7,259
TOTAL 212,004 8,829 4,327 225,159
%Collected 93%
Report Date:2/9/2016
4
HERITAGE GREENS Agenda Page 17
Community Development District
Cash and Investment Balances
January 31,2016
ACCOUNT NAME BANK NAME MATURITY YIELD BALANCE
GENERAL FUND
Operating Account-Checking SunTrust n/a 0.10% $221,383
Money Market Account BankUnited n/a 0.45% $127,060 (1)
State Board Account SBA n/a 0.48% $633
Total $349,076
NOTES;
(1) Invested in Money Market Account at Bank United-rate increased from.35%to.449%in August
2015.
Report Date:2/8/2016 5
Heritage Greens CDD Agenda Page 18
Bank Reconciliation
Bank Account No. 9920 SunTrust Bank-GF
Statement No. 2016-1
Statement Date 1/31/2016
G/L Balance(LCY) 221,382.80 Statement Balance 221,949.02
G/L Balance 221,382.80 Outstanding Deposits 0 00
Positive Adjustments 0.00 --
Subtotal 221,949.02 I
Subtotal 221,382.80 Outstanding Checks 588.22
Negative Adjustments 0.00 Differences 0.00
Ending GIL Balance 221,382.80 Ending Balance 221,382.80
Difference 0.00
Posting Document Document Cleared
Date Type No. Description Amount Amount Difference
Outstanding Checks
1/4/2018 Payment 003208 NAPIER ENTERPRISES INC 200.00 0.00 200.00
1/19/2016 Payment 003216 JOHN L.JORDAN 184.70 000 184 70
1/27/2016 Payment 003218 OFFICE DEPOT 181.52 0.00 181.52
Total Outstanding Checks 566.22 566.22
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