02/08/2016 Minutes J
6,Zc ►(c,
MINUTES OF MEETING ei► 1'
�
CEDAR HAMMOCK By
COMMUNITY DEVELOPMENT DISTRICT
The regular meeting of the Board of Supervisors of the Cedar Hammock Community
Development District was held on Monday, February 8, 2016 at 3:00 PM at Cedar Hammock
Clubhouse, 8660 Cedar Hammock Boulevard,Naples,Florida.
Present and constituting a quorum were:
Thomas Cook Chairman
Gary McClellan Vice Chairman
Larry Minamyer Assistant Secretary
Norman Day Assistant Secretary
Also present were:
Cal Teague District Manager
Gary Susdorf Cardno
Todd Legan Cedar Hammock Golf Club
Residents
The following is a summary of the discussions and actions taken at the February 8, 2016
Cedar Hammock Board of Supervisors meeting.
FIRST ORDER OF BUSINESS Roll Call
Mr. Cook called the meeting to order and Mr. Teague called the roll.
SECOND ORDER OF BUSINESS Organizational Matters
A. Consideration of Filling Board Vacancy
• Mr. Cook noted three people have expressed interest in filling the vacancy.
• Mr. Jack Van Der Ploeg outlined his background and experience.
• Ms. Jeanne Marinelli outlined her background.
• A ballot was distributed to the Board; Mr. Teague announced Mr. Greeley received three
votes.
hOn MOTION by Mr. McClellan seconded by Mr. Day, with all in
favor, Quentin Greeley was appointed to the vacancy.
• Mr.Teague noted Mr. Greeley will be sworn in at the next meeting.
February 8,2016 Cedar Hammock CDD
• Mr. Minamyer noted the General Elections are coming up and two Board seats will be on
the ballot and encouraged them to participate in the GE.
`Resolution 2016-2
• Mr.Teague outlined Resolution 2016-2.
On MOTION by Mr. Minamyer seconded by Mr. Day, with all in
favor, Resolution 2016-2 a resolution designating officers of
Cedar Hammock Community Development District retaining the
current Board structure to include Mr. Greeley as Assistant
Secretary was adopted.
THIRD ORDER OF BUSINESS Approval of the Minutes January 11,
2016 Regular Meeting
• Mr. Cook addressed the length of time the CDD will have to do water monitoring.
o Mr. Susdorf noted Water Use Permit monitoring is an on-going monitoring
requirement. The wetland monitoring is at the end of the five years and they are
waiting to get signoff from SFWMD.
On MOTION by Mr. Day seconded by Mr. McClellan with all in
favor, the minutes of the January 11, 2016 meeting were
approved.
• Mr. Cook addressed the aeration for the ponds.
• Mr. Todd Legan needs to know where the power locations are going to be installed for
cost purposes. He has preliminary numbers with a guesstimate of where the power will
be.
o Mr.Teague believes they are coming off existing transformers.
• Mr. Legan reviewed the setup for the aerators noting the diffuser and tubing will be
underwater and all that will be seen is the box.
o 120 volt
o Boxes are approximately 18"x18".
o Lakes 8, 12 and 13. [Adjacent to the 6th, 8th and 9th greens]
o Discussion followed on installing electrical between 10 and 13 and between 9 and
12.
2
February 8, 2016 Cedar Hammock CDD
o Projected costs for aerators are Lake 8 - $4,590 with four diffusers, Lake 12 -
$2,550 with two diffusers, and Lake 13 -$3,015 with three diffusers. Total cost is
$10,905.
o This cost is in addition to the $11,200 electrical costs. Mr. Teague noted the
Board approved$15,000 for the aerators.
o Discussion continued on electrical for the ponds.
Mr. Day to run electrical for the aerators at a not to exceed of
$14,000 and Mr. Minamyer seconded the motion.
• Including electrical for additional ponds was discussed.
Mr. Day amended the prior motion to a not to exceed amount of
$16,000 and Mr. Minamyer seconded the amendment.
• Discussion continued on the additional electrical lines and the gauge of the wiring.
• Mr. Teague noted they will Mr. Faircloth, Mr. Legan and the electrician meet on site to
layout the plan.
1 On VOICE with all in favor, the prior motion was approved.
• The risk of hooking the aeration tubes while fishing was addressed with Mr. Legan noting
he does not think there is any.
SIXTH ORDER OF BUSINESS New Business
A. Cardno Estimates for Well 6 Installation and Pumps for Wells 4 and 6
• Mr. Susdorf addressed the discussion from the last meeting regarding a differential in the
size of pump motors. He has altered the proposal to include the differentials.
o They have spec'ed the 10 hp motor however if the productive capacity is such that
they have to go either a smaller or larger capacity pump he has provided cost
differentials.
o Discussion of the pumps followed.
3
February 8,2016 Cedar Hammock CDD
• Mr. Susdorf noted there was also a request at the last meeting to break out the production
well and pump. These costs were broken out in the original proposal.
• Total costs of the project for one well and two pumps is $61,900. The electrical brings
the project cost to$72,000.
• Mr. Cook noted this has been going on for a long time for a lot of reasons and he will feel
better that they are doing the best by Cedar Hammock if they do proceed on this and
comply with SFWMD to get the permit in place.
• Mr. Day inquired if there is a timeframe with FPL.
o Mr. Teague noted they submitted through the electrician three weeks ago.
o The work on the well can move forward.
• Mr. Minamyer addressed his concern that they size the pumps correctly.
• Discussion followed on letting the community know about the well project; especially
those within site of the project.
o Make sure silt fences are used.
• Recharging on a one-to-one basis was discussed.
On MOTION by Mr. Minamyer seconded by Mr. McClellan, with
all in favor, the Cardno proposal and the electrical were approved
at a cost not to exceed$75,000.
• • Mr. Susdorf will provide seven day notice prior to the work starting.
FOURTH ORDER OF BUSINESS Audience Comments
There being none,the next item followed.
• Mr. Cook thanked Mr. Van Der Ploeg and Ms. Martinelli for submitting their interest in
the vacancy and reminded them of the upcoming general election.
FIFTH ORDER OF BUSINESS Old Business
A. Update on Bulkhead Repairs
• Mr. Teague reported they are still looking at March before Travis can begin the work;
weather permitting.
• Mr. Teague provided a project summary noting they are still within budget.
4
February 8,2016 Cedar Hammock CDD
• Discussion followed on the whaler repairs.
SIXTH ORDER OF BUSINESS New Business(continued)
A. Cardno Estimates for Well 6 Installation and Pumps for Wells 4 and 6
• Previously addressed.
B. CIP Planning
• Mr. Teague reviewed Capital Planning.
• Discussion ensued on the Capital Planning.
• Include in the financials monthly and post to website.
C. Lake Analysis Report from C.E.S.
• Discussion followed on the reporting.
• Beginning this week and will be reviewed at the next meeting.
SEVENTH ORDER OF BUSINESS Manager's Report
A. Presentation of Proposed Budget for FY 2017
• Mr.Teague outlined the budget process and reviewed the FY 2017 proposed budget.
o Increase Field Services by$725 to include a second inspection.
o Reduce Misc.Contingency by$725.
i. Consideration of Resolution 2016-3 Approving the Budget and Setting
the Public Hearing
• The public hearing is set for April 11, 2016 at 3:00 p.m.
• Mr. Teague noted they can move this date back but cannot move it forward.
On MO'T'ION by Mr. McClellan seconded by Mr. Day, with all in
favor, Resolution 2016-3 a resolution of the Board of Supervisors
of the Cedar Hammock Community Development District
approving the budget for fiscal year 2017 and setting a public
hearing thereon pursuant to Florida Law was adopted.
B. Financial Report for December,2015
• The Board accepted the December 2015 financials.
C. Acceptance of the Audit for FY 2015
5
February 8, 2016 Cedar Hammock CDD
• Mr.Teague reported it is a clean audit with no findings.
On MOTION by Mr. McClellan seconded by Mr. Minamyer, with
all in favor, to accept the FY 2015 audit and authorize the
Chairman to execute the Annual Report was approved.
• Mr. Teague addressed the floating mat noting Collier Environmental Services has
provided a proposal to perform maintenance activities to the mat and replace blooming
plants three times per year for$1,395.
• Discussion continued on the mat with the consensus of the Board being to drop the CES
maintenance.
• Mr. Teague addressed the canal running along the Wal-Mart property.
o Mr. Day noted he spoke with Mr. Mohlberg about it and the only reason they have
not done it is because of the wet conditions,but they plan to do it.
o Mr. Teague inquired if they would also be taking care of the Melaleuca.
o Mr. Day responded we did not go into specifics.
• Mr. Teague reported for the bulkhead project the boards were previously marked by the
Engineer but since it has been awhile the paint is gone. They need to be remarked. Mr.
Day will speak with Mr. Mohlberg to see if they can mark them. It was suggested they
use a nail rather than paint.
EIGHTH ORDER OF BUSINESS Attorney's Report
There being none, the next item followed.
NINTH ORDER OF BUSINESS Engineer's Report
There being none, the next item followed.
TENTH ORDER OF BUSINESS Communication to Master Board
There being none,the next item followed.
ELEVENTH ORDER OF BUSINESS Supervisor Requests
• Mr. Day addressed the roadways noting sealing the cracks could stretch the roads out a
few more years.
6
February 8,2016 Cedar Hammock CDD
o Have Mr. Marshall inspect the areas - Building 8580, Island Road, Sawgrass, and
Cordgrass at Wax Myrtle.
o Discussion followed on Grip Flex.
• Mr. Day addressed root barrier for the Island on the left hand edge of the road.
TWELFTH ORDER OF BUSINESS Adjournment
There being no further business,
On MOTION by Mr. Minamyer seconded by Mr. Day, with all in
favor,the meeting was adjourned
Cal Teague Tom Cook
Secretary / Chairman
7