VB MSTU Agenda 04/07/2016 Advisory Committee
3299 East Tamiami Trail Suite 103
Naples, FL 34112
APRIL 7, 2016 2:00 P.M.
Claussen Family Center at St.John's Church
625 111TH Ave.,Naples,FL
I. Call to order
II. Attendance
Advisory committee, Charles Arthur—Chairman(11/13/2016)
Bill Sjostrom—Vice Chairman(11/13/2016)
Bruce Forman(11/13/2019)
Mark Weber(11/13/2017)
Gabriella R. Miyamoto (11/13/2019)
Staff Harry Sells—Project Manager
Landscape Robert Kindelan-CLM
Construction Ray Benza-Hole Montes
Dale Slabaugh, Landscape Architect
III. Approval of agenda
IV. Approval of the minutes of March 3,2016
V. Landscape Report,Robert Kindelan, Commercial Land Maintenance
VI. Construction Report,Ray Benza,Hole Montes
VII. Project Manager Report,Harry Sells
A. Bill Sjostrom term of office expires on 11/13/2016
B. Budget report for 4/7/2016
C. General status of burial project
D. Phase IV status.
VIII. Old Business
A. Landscape Design Dale Slabaugh
IX. New Business
A. COMMERCIAL LAND CONTRACT RENEWAL,EXPIRES 7/16/16. FINAL 7/17/17
B. Member Comment
C. Public comment
D. Adjourn
NEXT MEETING DATE: MAY 5,2016
Claussen Family Center at St.John's Church
625 111TH Ave.,Naples,FL
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Advisory committee
3299 East Tamiami Trail Suite 103
=� Naples, FL 34112
MINUTES
MARCH 3, 2016
I. CALL TO ORDER: Chairman Arthur called the meeting to order at 1:59 P.M.
II. ATTENDANCE
Advisory Committee Charles Arthur—Chairman
William Sjostrom—Vice Chair
Mark Weber
Bruce Forman
Gabriella R. Miyamoto
Staff Harry Sells, Project Manager
Others Gary Gorden—Commercial Land Maintenance
Dale Slabaugh—DAS and Associates
Wendy Warren—Juristaff
III. APPROVAL OF AGENDA
Mr. Sjostrom moved to approve the Agenda as presented. Second by Mr. Weber. Carried
unanimously 5— 0.
IV. APPROVAL OF MINUTES
FEBRUARY 4,2016
Mr. Sjostrom moved to approve the minutes of the February 4, 2016 Vanderbilt Beach MSTU
meeting subject to the following changes:
Page 3, Item VII. D. Hart's Electrical Quotes Motion from "...Carried unanimously 5 - 0) ..," to
... Carried unanimously 4 - 0). "
Page 3, Item IX. B. By Laws Motion from "...Carried unanimously 5 - 0) ..," to .... Carried
unanimously 4 - 0). "
Second by Mr. Weber. Carried unanimously 5- 0.
V. LANDSCAPE REPORT-GARY GORDEN,COMMERCIAL LAND MAINTENANCE
Mr. Gorden, Commercial Land Maintenance, reported on landscape maintenance noting:
• Plants and trees have been pruned to address site line issues on all travel lanes.
• Seasonal applications of fertilizer and mulch will not be applied due to construction activity.
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VI. CONSTRUCTION REPORT-RAY BENZA HOLE MONTES
None
VII. PROJECT MANAGER'S REPORT-HARRY SELLS
A. BUDGET REPORT for 3/3/2016
Mr. Sells provided an overview on the "Vanderbilt MSTU Budget Report on Fund 143"dated
March 3, 2016 highlighting:
• Property taxes collected to date total $976,323 with a balance of$121,476 remaining.
• Recovery of Carry forward funds of approximately $1M will cover the CWSI (cable
wiring specialists) $770,000 contract for cable installation for Phases II, III and IV.
• Operating expense remaining balance totals $287,172.
• Century Link's contract for equipment installation, estimated in the range of$200,000 -
$250,000 is not reflected in total commitments.
• Actual cash balance available as of March 3, 2016 is $2,017,000.
Mr. Sells will provide a budget recap including Phase IV for the April meeting.
B. GENERAL STATUS OF BURIAL PROJECT
Mr. Sells updated the Committee on construction Phases II and III noting:
• Danella Utility Construction is 99.5% complete with estimated finalization date week
ending March 5, 2016.
• Mastec North America, Inc. has completed pulling cable feeder lines on the finger streets
and is working on Vanderbilt Beach Road and Bluebill Avenue. All but fifteen
transformers are installed. Estimated completion date for Mastec's work is September
2016.
• CWSI cable conduit installation is two-thirds complete on the finger streets with the three
most northern streets to be finished this year. Estimated completion date for the project is
one and one-half years.
• Sidewalk repairs are scheduled.
• Utility power poles will be removed following Florida Power and Light Service
activation at the end of Phases II and III.
C. PHASE IV STATUS
Mr. Sells recapped the status of Phase IV Construction from Bluebill Avenue north to Wiggins
Pass Road noting:
• A third set of preliminary design plans from FPL for Phase IV is pending.
• On receipt of final design plans and Scope of Work proposal an Underground Conversion
Agreement will be executed and presented to the Board of County Commissioners for
approval.
• Designs for Century Link and Comcast are finalized.
• A further update on the project will be provided at the May 2016 meeting:
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VIII. OLD BUSINESS
Mr. Slabaugh, Landscape Architect, DAS and Associates, distributed a sample landscape plan
for Vanderbilt Drive to the Committee for discussion. He highlighted the "repetitive"theme
noting:
• Foxtail Palms Trees are grouped at intervals along the drive with under plantings of Green
Island Ficus (Ficus variety not affected by White Fly).
• Coconut Palm Trees planted selectively.
• Groupings of Pewtite Red Ixora.
• Other plant material includes Arboricola Schefflera, White Fountain Grass, Bizmark
Palms and Pitch Apple.
• The landscaped area encompassing Conner Park requires approval by the Parks and
Recreation Department.
Mr. Slabaugh estimated installation would be approximately$100,888 excluding site
preparation, irrigation and mulch.
The Committee stated the design should be low maintenance and requested Mr. Slabaugh
bring photographs of the proposed plants and an elevation sketch to the April meeting.
Mr. Slabaugh will research the setback requirements for placement of Palm Trees.
Mr. Sells will inquire if the County replaces or contributes to the cost of replacement of the
landscaping removed for the Water Main Replacement Project,particularly on the corners by
the finger streets.
IX. NEW BUSINESS
None
X. MEMBER COMMENT
None
XII. PUBLIC COMMENT
Vincent Bacon of Vanderbilt Drive requested an update on the status of the Water Main
Replacement Project.
The Committee advised his property is not part of the Vanderbilt Beach MSTU and Mr. Sells
provided him with the name of the individual to contact at the County.
There being no further business for the good of the County, the meeting was adjourned by
order of the Chair at 3:20 P.M.
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VANDERBILT BEACH MSTU ADVISORY COMMITTEE
Charles Arthur, Chairman
The minutes approved by the Board/Committee on , 2016
"as submitted" [ ] OR "as amended" [ ].
NEXT MEETING DATE: APRIL 7,2016 AT 2:00 P.M.
"CLAUSSEN FAMILY CENTER"AT ST.JOHN'S CHURCH
625 111TH AVENUE,NAPLES,FLORIDA
4
SilleryTessie
From: Bates, Jason (Preferred Materials) [Jason.Bates @preferredmaterials.com]
Sent: Thursday, March 24, 2016 12:09 PM
To: SchumacherDan
Cc: SellsHarry; Fletcher Jerry(Preferred Materials)
Subject: RE: Collier County: Contact Info (Preferred Materials)
Dan,
It was nice to meet you, as well. I have the information you and Harry requested:
For the Forest Lakes patch, I came up with 214 SY, which equates to approximately 18 tons of asphalt at 1.5" deep.
214 SY Milling, Pay Item 101, $20.00 per SY= $4,280.00
18 TN SP-9.5 Asphalt, Pay Item 8, $300.00 per TN = $5,400.00
Total cost of the repairs would be approximately$9,680.00
For the Vanderbilt Beach Multi-Use Trail (105 SY),Vanderbilt Drive @ Seagull Ave (21 SY) and Vanderbilt Towers(6 SY)
patches, I came up with a total of 132 SY,which equates to approximately 8 tons of asphalt at 1.0" deep.
132 SY Milling, Pay Item 101, $20.00 per SY= $2,640.00
8 TN SP-9.5 Asphalt, Pay Item 7, $300.00 per TN = $2,400.00
Total cost of the repairs would be approximately$5,040.00
Let me know if you have any questions or concerns.
Thanks,
Jason Bates
Project Manager
Asphalt Division
Preferred
MATCRIAL:;_ INC
Ft Myers Office 1 14299 Alico Road I Ft Myers, FL 33913
Mobile: (2.39) 560-0643 I Fax: (239)267-1336 I Office: (239)985-1161
From: SchumacherDan [mailto:DanSchumacher@colliergov.net]
Sent: Wednesday, March 23, 2016 2:03 PM
To: Bates, Jason (Preferred Materials)
Subject: Collier County: Contact Info(Preferred Materials)
Jason,
It was good to meet you yesterday at the Vanderbilt MSTU site.
My contact info is below.
Best regards,
- Dan
1
VANDERBILT MSTU
FUND 143
April 7,2016
Vendor Item PO# Budget Commitments Expenditures Total
1 CUR AD VALOREM TAX $ (1,097,800.00) $ - $ (1,000,198.47) $ (97,601.53)
2 DEL AD VALOREM $ - $ - $ - $ -
3 FIFTH THIRD 0/N INTEREST $ - $ - $ (370.83) $ 370.83
4 INVESTMENT INTEREST $ (2,000.00) $ - $ (11,759.40) $ 9,759.40
5 INTEREST TAX COLLECTOR $ - $ - $ (30.83) $ 30.83
6 REVENUE STRUCTURE $ (1,099,800.00) $ - $ (1,012,359.53) $ (87,440.47)
7 TRANSFERS FROM PROP APP $ - $ - $ - $ -
8 TRANSFERS FROM TAX COLL $ - $ - $ - $ -
9 CARRY FORWARD GEN $ (1,001,000.00) $ - $ - $ (1,001,000.00)
10 CARRY FOR OF ENCUMB AMT $ (1,559,778.48) $ - $ - $ (1,559,778.48)
11 NEG 5%EST REV $ 55,000.00 $ - $ - $ 55,000.00
12 TRANSFERS&CONTRIB $ (2,505,778.48) $ - $ - $ (2,505,778.48)
13 TOTAL REVENUE $ (3,605,578.48) $ - $ (1,012,359.53) $ (2,593,218.95)
14 ENG FEES $ 20,000.00 $ - $ - $ 20,000.00
15 SURVEYING FEES RWA,Inc Surveying 4500157238 $ 23,174.00 $ 10,112.00 $ 8,061.50 $ 5,000.50
16 INDIRECT COST REIMBURS Collier County Indirect Cost Direct Pay $ 8,600.00 $ 8,600.00 $ - $ -
17 INTERDEPT CHARGES $ - $ - $ - $ -
18 LANDSCAPE INCIDENTALS $ 50,000.00 $ - $ - $ 50,000.00
Florida Land Maintenance 4500162780 $ 21,200.00 $ 17,800.00
Danella Utility Construction Utility Conversion 4500155836 $ 230,020.06 $ 1,002,320.00
Hole Montes CEI Utility Conversion 4500152314 $ 199,177.56 $ 157,702.85
Mastec North America,Inc. FPL Util.Aerial to Underground 4500163308 $ 489,492.97 $ 85,113.28
Neubert Construction Modify Storm Sewer&Swales 4500159826 $ 19,586.53 $ 13,812.75
Neubert Construction Modify Storm Sewer&Swales 4500163314 $ 57,875.92 $ 42,124.08
Prefferedd Materials Repair&replace sidewalks/stre 4500167183 $ 5,040.00
Harts Electric Convert 3 resident&2 Commer 4500166205 $ 11,530.00
Cable Wiring Specialist Comcast Underground 4500165508 $ 652,644.87 $ 117,052.83
19 OTHER CONTRACTUAL $ 3,321,604.48 $ 1,686,567.91 $ 1,435,925.79 $ 199,110.78
20 POST FREIGHT Collier County Purchasing Postage Direct Pay $ - $ - $ - $ -
21 ELECTRICITY FPL Electricity 4700002748 $ 200.00 $ 52.75 $ 47.25 $ 100.00
22 WATER AND SEWER Collier County Util. Water&Sewer 4700002747 $ 30,000.00 $ 23,788.30 $ 6,211.70 $ 0.00
23 RENT LAND Vanderbilt Real Estate Holding Parking Lease 4700002776 $ 6,900.00 $ 3,000.00 $ 4,175.00 $ (275.00)
24 RENT EQUIPMENT J.M.Todd Copier Lease(shared) 4500163346 $ 300.00 $ - $ 133.06 $ 166.94
25 INSURANCE GENERAL Collier County Insurance General Direct Pay $ 1,800.00 $ 900.00 $ 900.00 $ -
26 SPRINKLER SYSTEM MAIN Florida Irrigation Supply Irrigation Parts 4500164397 $ 5,000.00 $ 6,200.44 $ 1,299.56 $ (2,500.00)
27 MULCH Mulch $ 4,000.00 $ - $ - $ 4,000.00
28 STORAGE RENTAL Extra Space Storage Storage for project items VISA $ - $ - $ 255.00 $ (255.00)
29 LICENCES AND PERMITS Collier County Permits Direct Pay $ 2,000.00 $ - $ - $ 2,000.00
30 CLERKS RECORDING FEES Clerk of Courts Recording Fees Direct Pay $ 300.00 $ - $ - $ 300.00
31 LEGAL ADVERTISING Naples Daily News Legal Advertising 4500162787 $ 400.00 $ 136.96 $ 163.04 $ 100.00
32 OTHER MISCELLANEOUS Juristaff,Inc Transcriptionist Serv. 4500162796 $ 2,000.00 $ 490.36 $ 809.64 $ 700.00
33 OFFICE SUPPLIES Staples Advantage Office Supplies 4500162385 $ 300.00 $ 163.29 $ 36.71 $ 100.00
34 COPYING CHARGES JM Todd Monthly CPC(shared) 4500163436 $ 300.00 $ 173.51 $ 126.49 $ 0.00
35 FERT HERB CHEM Fertilizer $ 3,600.00 $ - $ - $ 3,600.00
36 OTHER OPER SUPPLIES Lykins Signteck Replace Mailbox VISA $ 200.00 $ - $ 215.00 $ (15.00)
37 OPERATING EXPENSE $ 3,480,678.48 $ 1,740,185.52 $ 1,458,359.74 $ 282,133.22
38 TRANS TO 111 UNINCOR $ 88,900.00 $ - $ 88,900.00 $ -
39 Budget Trans from Appraiser $ 9,200.00 $ - $ 6,803.01 $ 2,396.99
40 Budget Trans from Tax Collector $ 26,800.00 $ - $ 20,253.97 $ 6,546.03
41 TRANSFERS $ 124,900.00 $ - $ 115,956.98 $ 8,943.02
42 TOTAL BUDGET $ 3,605,578.48 $ 1,740,185.52 $ 1,574,316.72 $ 291,076.24
2,068,487,415 FY 10 Final Taxable Value
2,005,897,752 FY 11 Final Taxable Value Total Available Balance $ 291,076.24
1,910,384,837 FY 12 Final Taxable Value Plus Commited And Not Spent $ 1,740,185.52
1,904,053,751 FY 13 July 1 Taxable Value
1,945,640,639 FY 14 July 1 Taxable Value
2,044,186,286 FY 15 July 1 Taxable Value Estimated Cash $ 2,031,261.76
2,195,553,909 FY 16 July 1 Taxable Value
7.40% Adj 151016
Estimated Cash Less
FY 16 July 1 Taxable Value FY 16 Uncollected Ad Valorem Taxes $ 1,933,660.23
Millage 0.5000 0.5000 MIllage Cap=.5000
Extension 1,097,777 1.022,093 Actual Cash
Property Tax Limitation Impact
FY 16 Gross Taxable Value 2.195,553,909
Minus.New Consl.Annex. 11,153.307
Plus:Amendment#1 TV Component 0
Adj.Taxable Value 2.184,400,602
Prior year FY15 Levy(Proceeds) 1,022,093 1,022,093 DR 422 Levy
Rolled Back Rate (less Amend.One) 0.4679
91%of Rolled Back Rate 0.4258