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Backup Documents 09/09/2014 Item #16I1 1611 BOARD OF COUNTY COMMISSIONERS MISCELLANEOUS CORRESPONDENCE September 9, 2014 1. MISCELLANEOUS ITEMS TO FILE FOR RECORD WITH ACTION AS DIRECTED: A. MISCELLANEOUS CORRESPONDENCE: 1) Ave Maria Stewardship Community District: FY 14/15 Proposed Budget (October 1, 2014 — September 30, 2015) 2) Big Cypress Stewardship District: FY14/15 Proposed Budget (October 1, 2014— September 30, 2015) 3) Cedar Hammock Community Development District: Meeting Agenda 11/11/13; 01/13/14; 02/10/14; 03/10/14 Meeting Minutes 11/11/13; 01/13/14; 02/10/14; 03/10/14 Meeting Minutes 04/07/14 (Reconvened 03/10/14 Meeting) 4) Commissioner Nance's District #5 Townhall Meeting: Agenda and handouts from the May 8, 2014 Townhall Meeting held by Commissioner Tim Nance at the UF/1FAS Extension Office 5) Golden Gate Fire Control & Rescue District: Copy of a letter dated May 1, 2014 from Board of Fire Commissioners Chairman Kevin Gerrity to Auditor General's Office regarding the District's April 9, 2014 receipt of Phillips Harvey Group's FY 12/13 Audit Report 6) Naples Heritage Community Development District: Meeting Agenda 04/08/14 Meeting Minutes 04/08/14 7) Heritage Greens Community Development District: Meeting Agenda 03/17/14; 04/21/14; 05/19/14 Meeting Minutes 03/17/14; 04/21/14; 05/19/14 8) Port of the Islands Community Improvement District: Meeting Agenda 04/18/14; 05/16/14; 06/20/14 Meeting Minutes 04/18/14; 05/16/14; 06/20/14 9) The Quarry Community Development District: FY 14/15 Proposed Budget (October 1, 2014 — September 30, 2015) 10) South Florida Water Management District: SFWMD Comprehensive Annual Financial Report (CAFR) FY Ending September 30, 3013 (CD Filed in this Office) 16I1 11) Southwest Florida Regional Planning Council: Certified copy of the Council's FY15 Work Plan & Budget 12) Verona Walk Community Development District: FY 14/15 Proposed Budget(October 1, 2014— September 30, 2015) 13) Water and Wastewater Authority: Legal Notice for the Collier County Water and Wastewater Authority's Final Order 2014-02, providing for adoption of the 2014 Price Index Factor set annually by the Florida Public Service Commission 14) Code Enforcement Annual Nuisance Abatement Notice: Advertising record and affidavit of publication for Collier County Code Enforcement Department's 2014 Nuisance Abatement Notice in accordance with Ordinance 2005-44, as amended AVE MARIA STEWARDSHIP COMMUNITY DISTRIC7�1 I A 1 ', c/o Special District Services, Inc. 2501 Burns Road, Suite A Palm Beach Gardens, Florida 33410 (561) 630-4922 Fax: (561) 630-4923 IJL] MAY122014 /j May 8, 2014 BY Ac VIA CERTIFIED MAIL— RETURN RECEIPT REQUESTED Clerk of the Circuit Court Collier County Courthouse 3315 Tamiami Trail East Naples, Florida 34112-5324 Re: Ave Maria Stewardship Community District To Whom It May Concern: Pursuant to Florida law, enclosed please find a copy of the following document relative to the above referenced Stewardship Community District: 1.) Proposed Budget Fiscal Year 2014/2015 (Oct. 1, 2014—Sept. 30, 2015) Should you have any questions or comments, please do not hesitate to contact our office. Sincerely, SPECIAL DISTRICT SERVICES, INC. r Laura J. Arch: Enclosure 161 .1 Al Ave Maria Stewardship Community District Proposed Budget For Fiscal Year 2014/2015 October 1, 2014 - September 30, 2015 16I1A1 1 CONTENTS I PROPOSED BUDGET II DETAILED PROPOSED BUDGET III DETAILED PROPOSED DEBT SERVICE FUND BUDGET IV DETAILED PROPOSED MAINTENANCE BUDGET V ASSESSMENT BREAKDOWN 1 5/7/2014 10:11 AM l6llAi PROPOSED BUDGET AVE MARIA STEWARDSHIP COMMUNITY DISTRICT FISCAL YEAR 2014/2015 October 1,2014-September 30,2015 FISCAL YEAR 2014/2015 REVENUES BUDGET O & M ASSESSMENTS 452,602 DEBT ASSESSMENTS 853,886 DEVELOPER CONTRIBUTION FOR 0 & M 1,214,798 DEVELOPER CONTRIBUTION FOR DEBT 3,170,282 OTHER REVENUES 0 TOTAL REVENUES $ 5,691,567 EXPENDITURES ADMINISTRATIVE EXPENDITURES PAYROLL TAXES EXPENSE 612 SUPERVISORS FEES 8,000 ENGINEERING 20,000 MANAGEMENT 70,216 SECRETARIAL 4,500 LEGAL 1 20,000 ASSESSMENT ROLL 15,000 AUDIT FEES 8,200 ARBITRAGE REBATE FEE 1,500 TRAVEL & LODGING 1,550 INSURANCE 11,282 LEGAL ADVERTISING 1,500 MISCELLANEOUS 1,455 POSTAGE 1,750 OFFICE SUPPLIES 2,000 DUES, LICENSE, & SUBSCRIPTIONS 500 MISCELLANEOUS FILINGS, NOTICES, ETC. 1,000 WEBSITE HOSTING FEES 1,000 TRUSTEE FEES 13,000 CONTINUING DISCLOSURE FEE 5,000 METHODOLOGY REPORT 0 TOTAL ADMINISTRATIVE EXPENDITURES $ 188,065 MAINTENANCE EXPENDITURES MAINTENANCE 1,445,389 MAINTENANCE/INSPECTIONS/ADMIN 0 TOTAL MAINTENANCE EXPENDITURES $ 1,445,389 TOTAL EXPENDITURES $ 1,633,454 EXCESS OR(SHORTFALL) 4,058,113 PAYMENT TO TRUSTEE $ (3,960,127) BALANCE $ 97,987 COUNTY APPRAISER &TAX COLLECTOR COST (45,727) DISCOUNTS FOR EARLY PAYMENTS (52,260) NET EXCESS/(SHORTFALL) $ 0 5/7/2014 10:11 AM 1611 Al ,5 DETAILED PROPOSED BUDGET AVE MARIA STEWARDSHIP COMMUNITY DISTRICT FISCAL YEAR 2014/2015 October 1,2014-September 30,2015 FISCAL YEAR FISCAL YEAR FISCAL YEAR 2012/2013 2013/2014 2014/2015 REVENUES ACTUAL BUDGET BUDGET COMMENTS O&M ASSESSMENTS 365,756 371,101 452,602 See Detail on Page 5 DEBT ASSESSMENTS 760,063 759,904 853,886 See Detail on Page 5 DEVELOPER CONTRIBUTION FOR 0&M 862,821 1,289,686 1,214,798 DEVELOPER CONTRIBUTION FOR DEBT 3,188,749 3,255,955 3,170,282 OTHER REVENUES _ 6,920 0 0_ BOND PREPAYENTS RECEIVED 0 0 0 BOND PREPAYMENTS SENT TO TRUSTEE 0 0 0 1 TOTAL REVENUES $ 5,184,310 $ 5,676,645 $ 5,691,567 EXPENDITURES ADMINISTRATIVE EXPENDITURES PAYROLL TAX EXPENSE 306 612 612 No Change From 2013-2014 Budget SUPERVISORS FEES 4,000 8,000 8,000 No Change From 2013-2014 Budget ENGINEERING 16,443 20,000 20,000 No Change From 2013-2014 Budget MANAGEMENT 55,000 70,216 70,216 No Change From 2013-2014 Budget SECRETARIAL 2,000 4,500 4,500 No Change From 2013-2014 Budget LEGAL 18,025 20,000 20,000 No Change From 2013-2014 Budget ASSESSMENT ROLL 15,000 15,000 15,000 No Change From 2013-2014 Budget AUDIT FEES 7,900 8,200 8,200 No Change From 2013-2014 Budget ARBITRAGE REBATE FEE 1,300 1,500 1,500 No Change From 2013-2014 Budget TRAVEL&LODGING 672 1,550 1,550 No Change From 2013-2014 Budget INSURANCE 9,988 10,737 11,282 $545 Increase From 2013-2014 Budget LEGAL ADVERTISING 805 1,500 1,500 No Change From 2013-2014 Budget MISCELLANEOUS 1,102 2,000 1,455 $545 Decrease From 2013-2014 Budget POSTAGE 1,281 1,750 1,750 No Change From 2013-2014 Budget OFFICE SUPPLIES 1,511 2,000 2,000 No Change From 2013-2014 Budget DUES,LICENSE,&SUBSCRIPTIONS 175 500 500 No Change From 2013-2014 Budget MISCELLANEOUS FILINGS,NOTICES,ETC. 0 1,500 1,000 $500 Decrease From 2013-2014 Budget WEBSITE HOSTING FEES 0 1,000 1,000 No Change From 2013-2014 Budget TRUSTEE FEES 12,535 12,000 13,000 US Bank Proposed Increase of Trustee Fees CONTINUING DISCLOSURE FEE 5,000 5,000 5,000 No Change From 2013-2014 Budget METHODOLOGY REPORT 10,000 0 0 No Change From 2013-2014 Budget TOTAL ADMINISTRATIVE EXPENDITURES $ 163,042 $ 187,565 $ 188,065 MAINTENANCE EXPENDITURES MAINTENANCE 1,134,348 1,445,389 1,445,389 Total Maintenance-See Detail On Page 4 MAINTENANCE/INSPECTIONS/ADMIN 0 0 0 TOTAL MAINTENANCE EXPENDITURES $ 1,134,348 $ 1,445,389 $ 1,445,389 TOTAL EXPENDITURES $ 1,297,390 $ 1,632,954 $ 1,633,454 EXCESS OR(SHORTFALL) $ 3,886,920 $ 4,043,691 $ 4,058,113 BOND PAYMENTS (3,910,827) $ (3,958,866) $ (3,960,127) 2015P&I Payments BALANCE $ (23,907) $ 84,825 $ 97,987 COUNTY APPRAISER&TAX COLLECTOR COST (30,373) (39,585) (45,727) 3.5%Of Total Roll(2%Appraiser,1.5%Collector) DISCOUNTS FOR EARLY PAYMENTS (34,432) (45,240) (52,260) 4%Of Total Tax Roll NET EXCESS/(SHORTFALL) $ (88,712) $ 0 $ 0 5/7/2014 10:11 AM 161 .: Al DETAILED PROPOSED DEBT SERVICE FUND BUDGET AVE MARIA STEWARDSHIP DEVELOPMENT DISTRICT FISCAL YEAR 2014/2015 October 1,2014-September 30,2015 FISCAL YEAR FISCAL YEAR FISCAL YEAR 2012/2013 2013/2014 2014/2015 REVENUES ACTUALS BUDGET BUDGET COMMENTS Interest Income('06 Bond) 0 0 0 DS Reserve Interest is now going to the Deferred Cost Account Interest Income('12 Bond) 0 0 0 DS Reserve Interest is now going to the Deferred Cost Account Net NAV Collection 722,077 702,911 789,845 Per Assessment Breakdown(page 5)less 7.5%for Discounts and Fees Developer Contribution 3,188,749 3,255,955 3,170,282 Prepaid Bond Collection 0 0 0 Total Revenues $ 3,910,827 $ 3,958,866 $ 3,960,127 EXPENDITURES Principal Payments('06 Bond) 475,000 485,000 515,000 2006 Bond Principal Payment Due In 2015 Interest Payments('06 Bond) 1,257,675 1,221,159 1,195,534 2006 Bond Interest Payments Due In 2015 Principal Payments('12 Bond) 310,000 335,000 355,000 2012 Bond Principal Payment Due In 2015 Interest Payments('12 Bond) 1,754,730 1,917,707 1,894,593 2012 Bond Interest Payments Due In 2015 Total Expenditures $ 3,797,405 $ 3,958,866 $ 3,960,127 Excess/(Shortfall) $ 113,422 $ - $ - Series 2006 Bond Information Original Par Amount= $26,245,000 Annual Principal Payments Due= May 1st Interest Rate= 5.125% Annual Interest Payments Due= May 1st&November 1st Issue Date= December 2006 Maturity Date= May 2038 Series 2012 Bond Information Original Par Amount= $29,100,000 Annual Principal Payments Due= May 1st Interest Rate= 6.700% Annual Interest Payments Due= May 1st&November 1st Issue Date= June 2012 Maturity Date= May 2042 I I I 5/72014 10:11 AM DETAILED PROPOSED MAINTENANCE BUDGET 1 6 1 AVE MARIA STEWARDSHIP COMMUNITY DISTRICT FISCAL YEAR 2014/2015 October 1, 2014-September 30, 2015 FISCAL YEAR FISCAL YEAR FISCAL YEAR 2012/2013 2013/2014 2014/2015 ACTUAL BUDGET BUDGET MAINTENANCE EXPENDITURES ELECTRIC (STREETLIGHTS, LANDSCAPE) 79,017 90,000 90,000 STREET SWEEPING 145 5,000 5,000 STRIPING & TRAFFIC MARKINGS 0 35,000 35,000 STREET LIGHT MAINTENANCE 48,893 30,000 30,000 SIDEWALK/CURB REPAIRS 13,482 5,000 9,000 LANDSCAPE MAINTENANCE (ROADWAY, ENTRIES): MAINTENANCE CONTRACTS 430,637 500,000 500,000 TREE TRIMMING 17,500 42,000 29,000 STORM CLEANUP 450 41,000 41,000 PLANT REPLACEMENT 26,179 35,000 40,000 MULCH & MISCELLANEOUS 42,892 60,000 60,000 MISC. UTILITIES 170 5,000 5,000 ELECTRICITY 0 0 0 IRRIGATION WATER 69,169 90,000 80,000 IRRIGATION REPAIR 19,208' 12,000 20,000 ENTRY FEATURE WATER 0 0 0 FOUNTAIN MAINTENANCE 11,649 10,000 10,000 RODENT/ PEST CONTROL 1,905 3,000 4,000 EQUIPMENT REPAIR 30 1,000 1,000 SIGNAGE REPAIR 16,985 8,000 8,000 WATER MANAGEMENT & DRAINAGE 1,100 3,000 3,000 STORM DRAIN CLEANING 0 5,000 5,000 DRAINAGE / LAKE MAINTENANCE/ LITTORALS 59,488 50,000 50,000 AERATORS 0 6,500 6,500 AQUATIC REPLACEMENTS 0 5,000 5,000 PRESERVE MAINTENANCE 56,366 104,000 104,000 TAXES & LICENSES 0 0 0 INSURANCE 0 0- 0 SMALL TOOLS 631 3,000 3,000 MISCELLANEOUS MAINT. 0 0 0 MISC. REPAIRS 5,767 10,000 10,000 VEHICLE LEASE / FUEL/ REPAIRS (MAINT TECH) 3,490 5,000 5,000 MOSQUITO CONTROL 75,432 80,000 80,000 FISH STOCKING 0- 5,000 5,000 TEMP FIRE FACILITY OPERATING COSTS 61,788 65,000 65,000 ADMINISTRATIVE SUPPLIES 0 500 500 OFFICE LEASE 0 0 0 OFFICE UTILITIES 0 0 0 MAINTENANCE TECHNICIANS 39,966 60,000 65,000 BASE MANAGEMENT FEE 14,809 16,667 16,667 ADMIN PAYROLL 16,338 19,722 19,722 TOTAL MAINTENANCE EXPENDITURES $ 1,113,484 $ 1,410,389 $ 1,410,389 RESERVE FUND 20,864 20,000 20,000 CONTINGENCY FUND 0 15,000 15,000 TOTAL $ 1,134,348 $ 1,445,389 $ 1,445,389 5/7/2014 10:11 AM IV 161 1A1 000000 m Ca CO CO N r 03 . . ' ' ' CO r• + CO 0 0 n 0 W G m E COO Co O 0 N a co T CC) CO O y O, r 5:a ER CO ER ER 69 69 ER ER ER ER ER ER ER ER ER ER .. $ 00 0 co �I N m E m M i i i i M 0) 0) N c E Co CO a En T V v 2 Oha a r .7 a >, a CO ER ER 69 49 ER CO ER E m w . a) o c rn m c m 15 E � o � v ar = m .. at t a a o D z 0 00 00 00 0 00 0 C N c _ m r r i i r i r i r N c E co T co CO n co n cO c ea.E c O COO O W 0Mi C E O N CO N La r 4' o a) a`, �+ r ` ER ER 69 ER u9 CO ER ER v9 N9 ER ER CO ER ER ER 4- a+ 0 ✓ — V 4-- Q m .+ N a Oo 00 00 o Oo 00 00• •�+ a) C a E ai ai ai 0 0 0 0 = a) E co C L a m 'C A a) a) a) CA O O co Q O p w= n' M c N co O a) •Q C •I ER 69 ER ER 69 ER ER ER ER ER CO ER ER ER ER 0 I- 0_ m m ` L to o Y T w 3 Y 06 v Co co CO v 0 CO v N 0 N CO >,L-' > Rj C m r N N a) (O a) N CO CO t O L r C m CO CM C7 CO CO LO Ui o ai '7 r a- a) Cn 4-0 N ' CO M M CO M N 0 C() W O T C Co M Cl CO U) CO r V 0) N CO ,,AA O W CO O O 6 V O o r c'-_ CO N -� VI 0.r co N N M N CO .0 aiE RS C OCw •- 'L w 004 > N c r EA ER ER 69 69 09 u9 ER ER Cl) Cl) 69 ER ER EA EA co E • co ▪ N CO N- CO N. CO r 0 CO n 0) v M C) N N- CO N Q� y m CO CO CO M CO M M N N 1-- CO � C O O O Q en O E CD r M N o5 N r m a >n a ) cS CO - O c ER ER ER ER ER ER ER ER ER Cl) EA CO ER ER ER •7 -0 ID ai C io O (7) ID CU CO _ _ c c O CD .) m C .0 .0 'C C C .0 0 'C C LL LL 0 LL .p0 V U >•4V d '- EL O > > O D O O a > > ci c o c > > O O m m CO CO CO > iNl m IP CO � -0 '� � v .c C U)0) e, n E 7 IL N N CO CC '(3 C6 O w a W N co O Lo O N O O a) O CO C) •O C C , a N co 0 LO 0 a) N —• O Q) v EN m N �.L O _c _a 2a } O � U Q r '3 CL a) Q p En E j ,• = O >, co rn N v -._ m C > ° Oc X a0•0 > o r w ia) � °`� o -O �c v CO fV O b O o o c C c O Q- = Q U a) d CC CO T m 2 m C 0 = D 0 I— U as c0 m j m r E m m N c m 2, .> H I -1-' d v m B > E E v m c = LL Q C C co • E < v m co cc m y n t o p O O c w Is y O m m LL LL LL m L w co w V O c O m Q Q S N U O 6I--o C c c W o ? - O C a n- d O o �r a i (A in 0 m - ai U J a) c 0 o o 0 Q d' r- N . . • . . 1611A1 PROPOSED AVE MARIA UTILITY BUDGET AVE MARIA STEWARDSHIP DEVELOPMENT DISTRICT FISCAL YEAR 2014/2015 October 1, 2014 -September 30, 2015 FISCAL YEAR FISCAL YEAR FISCAL YEAR 2012/2013 2013/2014 2014/2015 REVENUES ACTUAL BUDGET BUDGET COMMENTS AMUC Income 271,176 270,000 270,000 Approximately 2/3 of Expenditures Developer Contribution 120,000 130,000 130,000 Approximately 1/3 of Expenditures 1 Total Revenues $ 391,176 $ 400,000 $ 400,000 EXPENDITURES OMI Operating Fee 204,075 252,000 252,000 Estimate of$21,000 per Month AMUC Bulk Water Charge 147,165 148,000 148,000 Estimate of$12,333 per Month Total Expenditures $ 351,240 $ 400,000 $ 400,000 Excess/(Shortfall) $ 39,936 $ - $ - I5/7/2014 10:13 AM m tL COLLIER C FILED OUNTY. + � 1 6 I 1 4 1 A -- t�� Lull (� pop ; o A �, 2014 MAY 12 PM 2: 16 a C' Cr .V } _ ,ts Y� (1_ 61Q _ .�. � 1INo1 0 0 BY D.C. W N cA O OIt .T. Er W U o M U U ,, w Er W W d ..aaHa '.� O ° Mz rl ....■∎ a �� —1 u o 0 I o ..n a ru 0 U „. " o M V ti5-§i:.14: CESU� A c ■ • ®� Q cd 'El cl 161 1 AZ Big Cypress Stewardship District August 22, 2014 Dwight E Brock Collier County Clerk Collier County Courthouse 3315 Tamiami Trail East Naples, FL 34112-5324 Phone: (239) 252-2646 Mr, Brock, Enclosed is the Big Cypress Stewardship District's Budget for the 10/1/14 through 9/30/15 fiscal year, for your review as required by Florida Statute 190.008(2)(b). No response is required; however, if you have comments, please send them to me, and I will submit them to the board. ale(//° )1/1/ Alan Mishlove Senior District Accountant Fishkind &Associates, Inc. 12051 Corporate Blvd., Orlando, FL 32817 0.407.382.3256 F.407.382.3254 Orlando—Port St. Lucie Big Cypress Stewardship District 16 I 1 A 2 Prepared 5/1/2014 Proposed FY 2015 Budget From 10/1/2014 Through 9/30/2015 b r Sr ■ r*t C ••' =i X i N :2ç,- Adopted Adopted Pr. psee'1 --'_,: 2013 Budget 2014 Budget 2.15 Midget° `�'' C 3 , C 70 (A.1 - Revenues -� N ..- Developer Contributions $25,000.00 $24,000.00 Interest Income 0.00 0.00 • 0.00 Due From Developer Net Revenues $25,000.00 $24,000.00 $24,000.00 General&Administrative Expenses Supervisor Fees $600.00 $600.00 $600.00 District Counsel 7,500.00 7,500.00 7,500.00 District Management Fees 11,000.00 11,000.00 11,000.00 Travel&Per Diem 600.00 400.00 400.00 Telephone 0.00 0.00 0.00 Postage 100.00 100.00 100.00 Insurance 3,000.00 2,900.00 2,900.00 Printing&Binding 400.00 100.00 100.00 Legal Advertising 1,000.00 700.00 700.00 Office Supplies 0.00 0.00 0.00 Dues, Licenses&Fees 175.00 175.00 175.00 Capital Outlay 0.00 0.00 0.00 Contingencies 125.00 125.00 125.00 Bank Fees 500.00 400.00 400.00 Total General&Administrative Expenses $25,000.00 $24,000.00 $24,000.00 Total Expenses $25,000.00 $24,000.00 $24,000.00 Net Income(Loss) $0.00 $0.00 $0.00 ii I'_r, L-n (5 l� i 1 1611 A, 3 L f t 8 2 fit,. Cedar Hammock Community Development District E'y_ �� _.- Board of Supervisors Frank Vaselewski,Chairman Calvin Teague,District Manager Tom Cook,Vice Chairman Dan Cox,District Counsel Gary McClellan,Assistant Secretary Sam Marshall,District Engineer Larry Minamyer,Assistant Secretary Bob Nocera,Assistant Secretary Regular Meeting Agenda Monday,November 11, 2013 —3:00 p.m. 1. Roll Call 2. Approval of the Minutes of the October 14,2013 Meeting 3. Audience Comments 4. Old Business A. Update of Water Use Permit B. Update Utility Ownership C. Discussion of Swimming Pool and Tennis Center Ownership Transfer 5. New Business A. Consideration of Interconnect Pipe Cleaning Proposals B. Discussion of Bulkhead Plant Growth Concerns 6. Manager's Report A. 2013 Annual Field Management Report 7. Attorney's Report 8. Engineer's Report 9. Supervisors Request 10. Adjournment THE NEXT REGULAR MEETING IS SCHEDULED FOR JANUARY 13,2014 at 3:00 P.M. District Office: Meeting Location: 5911 Country Lakes Drive Cedar Hammock Clubhouse Fort Myers,Florida 8660 Cedar Hammock Boulevard 239-245-7118 Naples,Florida www.CedarHammockCDD.com 1611 A3 Utility Process (By Phase/Neighborhood) 41 Design, Construct, Test • Design • Construction Permits (County Utility, FDEP and State) Interlocal Agreement • Construction in compliance with the permit • Compile Testing Documents Usually Simultaneously All Utilities for Certification Some Utilities for County Ownership • Prepare Engineering • Legal Document Preparation Documents • Affidavits • County and FDEP • Warranty Deed/Bill of Sale Certification • Easements • Place Utilities into • Surety (Bond) Service • Lien Release • YOU ARE HERE • County Ownership 1, 611A3 Utilities Conveyance Checklist POTABLE WATER, NON-POTABLE IRRIGATION WATER AND WASTEWATER FACILITIES ACCEPTANCE Today's Date: November 11, 2013 Project Name: Cedar Hammock Golf & Country Club Project No.: AR#: Legal Documents 't:`" Item Needed Notes N/A review accepted 1. ❑ ❑ ■ Attorney's Affidavit 2. ❑ ❑ • Owner's Affidavit 3. ❑ ❑ IN Warranty Deed/Bill of Sale with Exhibit A & B per Utilities Standards and Procedures Ordinance Section 10.2.6 4. ❑ ❑ • Utilities Facilities Securities Subordination (required when any security interest in the utility facilities/systems is involved). UCC-1(s)can be subordinated by a Subordination or by use of UCC-3(s)if not released by Subordination. 5. ❑ ❑ ❑ Deed of Utility Easement- Copy of last Deed that conveyed title of the Associated Real Property and Copy of all Utility Easements then being conveyed to the County, including legal description with Surveyor's Sketch of Easement. (Utility easements are not required provided all utility facilities then being conveyed are in public right-of way, are in then existing utility easements, or are in CUES) 6. ❑ ❑ • Utilities Performance Security(UPS) 10% of Total Cost plus LI ❑ Final Obligations cash bond of not less than $4,000 (AR-5939&above) 7. ❑ ❑ • Final Release of Lien from Utility Contractor for the system(s)or portion(s)thereof constructed 8. ❑ ❑ • ID number or Folio number of Property 9. • ❑ ❑ Facilities Lease (when applicable) 10. • ❑ ❑ Facilities Lease (including Sub-Developer) use Form 10.1 Page 1 of 3 Rev. 10/2006 CHECKLIST 16 1 I A 3 41 WATER&SEWER FACILITIES ACCEPTANCE COUNTY ORDINANCE 97-17, AS AMENDED Page 2 Tests, Certifications and Supplemental Documents N/A in em review accepted Item Needed Notes 1. ❑ ❑ • Video tape of constructed gravity sewer(Sewer Report& Master Utility Sheet) 2. Cwt ❑ t Certification of pressure testing of wastewater force mains by Engineer of Record 3. ❑ ❑ • Certification of the infiltration/exfiltration tests for the sewer lines by Engineer of Record 4. ❑ ❑ • Coating certification from the manufacturer or a professional testing laboratory for all manholes, wet wells and valve vault. 5. ❑ ❑ ■ Lift station(s)start up report(s) 6. ❑ ❑ • Electrical Contractor's certification of Lift Station electric service wire sizing and voltage drop pursuant to National Electrical Code Specifications 7. ❑ ❑ U Start-up and successful testing of Data Flow telemetry equipment (AR-7936&above) 8. ❑ ❑ • Certification of pressure testing of water and non-potable irrigation mains by Engineer of Record 9. ❑ ❑ • Letter by Engineer certifying that all water, non-potable irrigation and/or sewer facilities are located within the public right-of-way or dedicated easements 10. ❑ ❑ • One year(1)Warranty on work performed and system(s)or portion(s) thereof installed by Utilities Contractor 11. ❑ ❑ • Engineer's Final Payment Confirmation 12. ❑ ❑ • DEP Certification and copy of General Permit for WATER facilities (including interim facilities, if applicable); In-Service Letter to be forwarded when received 13. ❑ ❑ • DEP Certification and copy of General Permit for SEWER facilities (including interim facilities, if applicable); In-Service Letter to be forwarded when received 14. I ❑ ❑ DEP Certification and copy of General Permit for(RECLAIMED) NON- POTABLE IRRIGATION WATER facilities (including interim facilities, if applicable); In-service Letter to be forwarded when received 15. ❑ ❑ • Lab results on bacteriological tests for potable water mains Page 2 of 3 Rev. 07/2007 CHECKLIST 16 I 1 WATER&SEWER FACILITIES ACCEPTANCE COUNTY ORDINANCE 97-17, AS AMENDED Page 3 16. ❑ ❑ II Satisfactory Test Reports and Certification of backflow device by Certified Laboratory. 17. ❑ ❑ • Verification of Final Cost (Include materials and labor, misc.) Cost breakdown — County/Private (materials only) (i.e.detailed quantities, sizes, unit cost,total cost,etc) 18. ❑ ❑ ■ Letter from Engineering Inspections certifying that the Preliminary Inspection reveals that the utilities system(s), or portion(s)thereof, has been constructed in accordance with County Ordinances and Regulations including the required color for piping. 19. • ❑ ❑ Letter from the Fire District regarding ownership and maintenance of fire hydrants Golden Gate Fire does not own& maintain hydrants 20. ❑ ❑ • Signed copy of field fire flow testing by the applicable Fire Control District Engineering Documents NIA In em review accepted Item Needed Notes 1. • ❑ ❑ Three (3) complete sets to include all utilities and all related underground work signed and sealed by the Engineer of Record for potable water, non-potable irrigation water OR wastewater system(s) or portion(s) thereof 2. ❑ ❑ • Five (5) complete sets to include all utilities and all related underground work signed and sealed by the Engineer of Record for potable water AND wastewater and/or non-potable irrigation water system(s)or portion(s)thereof 3. ❑ ❑ • One (1) computer-generated disk of files in accordance with Section 10.4: Record Drawings of the Utilities Standards and Procedures Ordinance 4. ❑ ❑ • Longitude and latitude shall appear on detail sheet. (AR-7936&above) Office Use Only below this line ❑w Nwis ❑s ❑ii I Page 3 of 3 Rev. 07/2007 . 1611 , . A3 2656570 OR; 2693 PC; 0155 I1tOIDID II OMCIAL gt1111 It 0111111 COURT, ti 01130121H it 8:3111 DIM I. nod, dIU hero 11,n rim r,e,.De nr,.a t l CO/I13 MO Dri,l N.Ca,�9 Vero,w Airmails,Vuaede, Iota: $Aches.t.A C4/11 10 III 1011D Iii fwd Al p.,sea,roo ,+.,,..,FL MOO tmtamel ID 11001 elt 1240 INTERLOCAL AGREEMENT This Interlocal Agreement is entered into on this way of ,2000, ellaw by and between the BOARD OF COUNTY COMMISSIONERS OF COLLIER COUNTY, FLORIDA,as the governing body of Collier County,and ex-officio the governing board of the Collier County Water-Sewer District(hcrcinatkr"County"),and the BOARD OF SUPERVISORS OF THE CEDAR HAMMOCK COMMUNITY DEVELOPMENT DISTRICT, as the governing body of the Cedar Hammock Community Development District,a political subdivision of the State of Florida(hereinafter"Cedar Hamntnock CDD"), WHEREAS,U.S.Howie `t rparation,a Florida corporatton,,(hereinafter"Petitioner") petitioned the County to establish a,. omnfut itty Development strut in the unincorporated t ', J t J 1 urban area of Collier County,irf4:ccorciinc c, itt eel►of, 0 ,PlOritta Statutes(hereinafter y "Petition"):and 'k' i µ S ` t WHEREAS,at the toolil; oynty hearing held )y y th 24, 1999,relative to the Cedar Hammock CDD,the County 0444-Ordinance-Ordiinanc Lt 9941,granting the petition to establish the Cedar Hammock CDD;and "-._... WHEREAS,after careful consideration and duly held public hearings on this matter by both the County and Cedar Hammock CDD,the County and Cedar Hammock CDD have found that (a) This interlocal Agreement furthers the public purpose of the Cedar Hammock CDD and the Collier County Water-Sewer District,'twit constituents,ratepayers,local owners and residents,both present and future,and the Collier County community as a whole:and (b) The parties have entered into this Interlocal Agreement in good faith to promote cooperation in providing and creating certain utility infrastructure which will serve the area encompassed by the Cedar Hammock CDD and which will be owned and operated by Collier County or the Collier County Water-Sewer District;and 161 1 . A 3 OR: 2693 PG: 0156 (c) The public will reap significant advantages associated with and emanating from this tntcrlocal Agreement. WITNESSETH; NOW,THEREFOR,in consideration of Ten Dollars($10.00)and other valuable consideration exchanged between the parties hereto and the covenants hereinafter contained,the parties agree as follows: I. The above recitals are true and correct and are incorporated herein. 2. This Interlocal Agreement is entered into pursuant to the provisions of Section 163,01,Florida Statutes. 3. The parties have entered into this Agreement in good faith and covenant to cooperate with each other in order to construct,manage,finance and provide water and sewer utility facilities to serve the landowners and residents within the Cedar I tarnmock COD,which facilities shall be owned by Collier County or the Collier County water-Sewer District. 4, The parties confirm,rat ffy lle- kriiinedge that the Acknowledgments in Exhibit 7 of the Petition are true and corrcg-.)."° /'J_.1, S. With respect in w terii,an w d astewater,facthttes'�tnd'tervice within the Cedar I 1 1 t � a Hammock CDD,the parti Sgt a(YZ'jp o�xv ti 6 11 ' \ (� (a) Thet4 (,er,kr e4.l tricL h 1 he c e Y ent purveyor of water and wastewater service to the prow J tes within the Distr .f11---',/.,, (b) The Disiric_tesJiall and will be obliipil q accordnncc with standard County procedures,to convey title tti'wttiri'egtdotinVr'fstafttics to the County and its Water- ',____, — Sewer District without cost to the County or its Water-Sewer District,and that such facilities will not and shall not serve as security for any form of financing or bond indebtedness prior to said conveyance. The District shall design,permit and construct all water and wastewater facilities to Water-Sewer District standards and,immediately upon completion of such facilities and approval thereof by the Water-Sewer District,dedicate water and wastewater facilities constructed by or on behalf of the District to the Water-Sewer District free from any liens or encumbrances pursuant to procedures then in effect. As used in this Agreement.the temt"water and wastewater facilities"shall include,but not be limited to,all lines,laterals,mains,tanks,lilt stations,pump stations,treatment and distribution facilities and other apparatus constructed by or on behalf of the District for the treatment and transmission of potable water and wastewater: provided,however,the term shall not mean or refer to any water or wastewater lines or other 0 , , . 1611 A „ OR: 2693 PG: 0157 apparatus constructed within the boundaries of any residential or commercial platted lot or golf courses intended to solely serve the individual residential or commercial platted lots or golf course. (c) The Water-Sewer District currently has master plans for the provision of water and wastewater service throughout the Water-Sewer District over the next fifteen years. (d) The District acknowledges that the Collier County Water-Sewer District is the permanent water and sewer service provider within the District. The District does also acknowledge that the County impact fees for water and sewer services arc required to be paid at the time a building permit application is made. (c) None of the foregoing provisions within this Section 5 shall be construed to relieve the Water-Sewer District of its legal right and obligations to supply users within the District with adequate water and wastewater services from its regional facilities or to prohibit the District from exercising any authorized powers under Chapter 190.Florida Statutes(1999), including management and financing c* qthrr}tjanus expressly provided therein to the contrary. v 6. The parties,SpeGttit.`aily kt'nwledgnthat the ecl i act creating the Collier County Water-Sewer District fin d i iJ nirt ey o',4 't.o114er County Utility Standards inan arttf7 =, ' u t) ubdi4issun; ,,tlations.all as amended and and Procedures Qrd ;' 7 their successors-in-tunctio`tt JO either"governtne Oar fllaatuty or environmental or land development regulations"ancfwittj o recognized itylikin oof any future analysis of Section 190,Florida Statutes(1999), i) t i 7. The parties confirm,agree and acknowledge that the provisions of Section 190.046.Florida Statues.has and shall have no effect concerning the transfer of water and sewer facilities,in accordance with standard County procedures.to the County and its Water-Sewer District. 8. The parties confirm,agree and acknowledge that to the extent not contrary to or inconsistent with this Agreement,the special act creating the Collier County water-Sewer District,the Collier County Utility Standards and Procedures Ordinance,and Collier County's Land Development Regulations,all as amended and their successors in function,will and shall control over the provisions of Chapter 190,Florida Statutes(1999)whenever there is a potential that any of the County ordinances or regulations conflict with the provisions of Chapter 190:and that the parties will and shall take action to harmonize the statutes and regulations in a way that 3 1611 OR! 2693 PG! 0158 is advantageous to the concept of providing regional water and/or sewer services by the Water- Sewer District to the areas within the Cedar I lmmock CPI), 9. The duration of this Interlocal Agreement shall be tiff so long as the Cedar Hammock CDD,or its successor•in-function,is functional and/or in existence unless terminated by the parties hereto upon mutual written agreement. 10. This Interlocal Agreement shall be binding upon all the parties hereto,their successors and assigns. IN WITNESS WHEREOF,the parties hereto have caused these presents to be executed the date and year first above written. BOARD OF COUNTY COMMISSIONERS COLLIER COUNTY,FLORIDA.AS THE GOVERNING BODY OF c J COLLIER COUNTY AND AS EX- Attest as to Chatrwan's N 901,,00 THE GOVERNING BOARD ynKtt ilre only. ,t COLLIERCOUNTY WATER. SENNTR ATTEST: 1 �� DWIGHT E.BROCK,Clerk` Lr= By, _.- _.. Deputy Clerk \" O V,1117'40p.is or TIN !rebuilt-min Approved as to form and t ,, t " legal sufficiency. 110, + .-' �1 { 1V Tho as C.Pal er, Assistant County Attorney BOARD OF SUPERVISORS OF THE CEDAR HAMMOCK COMMUNITY DEVELOP ENT DISTRICT AS THE GOVERNS GBODY OF THE CEDAR HAMM"• r. ,F MM TV DEVELO i M D TR!K ATTEST: lGi �Q,/l f/4:2" By: . 2��itc J es P.Ward,Secretary Peter R.Comeau.Chairman( C,. 3) 4 1611 3 *II OR: 2693 PG: 0159 >ttt STATE OF FLORIDA COUNTY OF COLLIER On the day,of e. utV ,2000,before me,an officer duly authorized in the State and County aforesaid to take acknowledgments,personalty appeared Peter R.Comeau, well known to me to be the Chairman of the Board of Supervisors of the Cedar Hammock Community Development District;he then and there acknowledged the foregoing and the corporate seal was then and there affixed thereto. I Jill S. Smith �' �i• ...: I 1_.. Ccramtwtat c CO$96143 N.• KY 'UBLIC- TAT, F FLORIDA {SEAL} f Rend:d Thru oar _ Atlantic e«sttn1 CO-.JOa. ! t Printed Name of Notary Consented to this 1.21,1 day of �c_ .2000. U.S.Home nttton By; �jj .ignat 4'C1't/Z C/dmr elm Primed \\.R' , i 'J °y t' u 27„ if ( L-1 1' / /III t l t�•i 5 161 1 k3 CEDAR HAMMOCK CDD UTILITY EASEMENTS FOR SAWGRASS AND BUTTONWOOD CONDO AREAS WORK SCHEDULE • Preliminary Work: 30 Days o Are individual easements needed? • Check status of Interlocal Agreement 06.27.2000 • Exhibit 7 • Collier County Ordinance 99-81 o Maybe work thru HOA to have 1 Utility Easement that covers most of the affected areas. o Is a contract possible with Collier County Utilities where the CDD owns the system but contracts with Collier County Utilities for maintenance of the system? • Any costs to CDD from County? o Pros/cons of doing nothing • If individual easements are necessary: 60 Days o Engineer • Property maps/aerials showing utilities o Engineer/Gary • Lists of property owners • This could be extensive • Email addresses where possible • Individual Property Descriptions o Attorney • Draft Easement template • Record easements as they are signed o Gary/Attorney 161 . 1 A3 • Certified mailing of easements • Tracking Sheet • Mailing • Response • 2nd mailing • Response • 3rd mailing? • Response • Signed easements tally(spreadsheet) o Simultaneously: • Engineer/Gary • Make sure easement template is acceptable to County Utilities • Gary/Engineer • Keep Collier County apprised of efforts • Engineer • When all easements are completed file with County • Attorney • Ensure all Easements are recorded • Maybe amend Interlocal Agreement Getting easements always takes considerable time and effort as individual property owners might not be 100%co-operative. We will keep the Board apprised at the BOS meetings. 161 1A3 zit et Transfer of Pools/Tennis Courts to the CDD This subject first surfaced during the events surrounding the appropriate designation of street ownership and responsibility in Cedar Hammock. Past President Carter assigned me, as Vice President at that time, to research information regarding potential savings as well as limitation of liability available through a transfer of ownership to the CDD. The primary issue was the limitation of liability on property owned by the CDD in the amount of $200,000 per person and $300,000 per incident. The limits on Cedar Hammock owned property are not subject to any limitation. Key considerations on this issue are: - Cedar Hammock carries an industry standard base liability policy plus a substantial umbrella policy. By any standard, we are adequately insured for liability surrounding the pools and tennis courts. - Our cost for the base policy is $2446 annually. -- I feel that this coverage would need to be continued to protect C H even with transfer to the CDD due to the fact that under current suggestions, CH would be responsible to maintain and pay for all routine maintenance, cleaning, and energy costs for the areas. This creates a potential liability. - Increase in liability coverage cost for the CDD would be $0. Property insurance cost would not be an issue for the CDD. Present C H cost is $3700 annually. At present, potential cost saving by the CDD is $3700 due to no increase for their current policy. As a governmental institution, the CDD would have to install one ADA access unit at the main pool at a cost of $8000. C H is not required to provide ADA , however, if a member requested such under ADA rules, C H would also be required to install the unit. As a governmental institution, the CDD would be required to offer memberships for a fee comparable to our member fees to non-owners in C H. We are now aware of 4 neighborhood CDDs in the South West Florida area with Pool ownership and none are known to have had application or sold memberships. However, the potential is there. Future savings for major repairs and refurbishment of buildings, pools, and courts would continue to be handled through reserves established and collected by the CDD. No savings are documented other than the 6% sales tax savings since the CDD does not have to pay sales tax on material purchases. Reporting lines for action on problems/needed repairs/other issues would be changed to the CDD rather than Mr. Read. The CDD has a designated Association Manager who 1611 A3 would be the contact person. I see this as a considerable potential problem since the CDD person works for many entities and not specific to CH. He is not on site as is Mr. Read for member calls and personal contact. There is potential for loss of direct accountability we now maintain. However, all members of the board of Supervisors for the CDD are C H members and have a business relationship with their Association Manager. We also have a working agreement with the CDD that allows Mr. Read to move forward with repairs and maintenance on an emergency basis for the front and rear gates which could potentially expand to the Pools and Tennis Courts. Key summary points: At this time, I see the limit of liability issue as valid and worth consideration. However, I see the cost to C H members as follows: Current: Budgeted costs for the pools and tennis courts for 2013-2017 total $181,652 averaging $36,330 per year or an annual cost to members of $45 per door per year. Energy cost to operate and heat the pools would remain with C H and not change. Our current property insurance costs of $3700 per year come to an annual cost of $4.63 per year per door. CDD would save the entire cost per previous comments. Our current liability insurance costs of$2446 per year come to annual cost of $3.06 per year per door. This brings the cost per year per door for pools and tennis to $52.69 or total of $42,100. The 6% sales tax savings on the $36,330 average year averages $2.72 per door per year. I would now like to open the floor to Board Members for questions, discussion, and future action recommendations. A 3 161i EFFECTS OF CDD ASSUMING OWNERSHIP OF CEDAR HAMMOCK'S SWIMMING POOLS AND TENNIS COURTS CURRENTSTATUS IF CDD OWNS No ADA swimming pool access CDD is required to add ADA access on one (1) pool at cost of about$8000 - main ..... .... ... .................... pool assumed. Master Association arranges and pays No change. for all routine maintenance, cleaning, energy costs. Master Association reserves funds for CDD would have to reserve funds for equipment replacement (heaters, equipment replacement (heaters, pumps) pumps) and periodic freshening/painting and periodic freshening/painting of pool of pool areas. Master Association must areas and tennis courts. CDD does not pay sales tax on new pumps, heaters/ pay 6% State sales tax on equipment/ supplies. supplies. Master carries $ 7 million liability CDD to carry insurance, but liability under insurance against potential law suits but Florida law is limited to $200,000 per has risk of large unfavorable judgments person or$300,000 per incident. if there were any incidents. Master pays $3700 for property and Adding pools and tennis court to CDD's $2446 for liability insurance. Master will insurance coverage does not increase not eliminate liability ins. Need legal insurance premiums. $0 increase ruling. Only Members and their Guests may Only Members and their Guest may use use the swimming pools and tennis the swimming pools and tennis courts but courts. membership must be open to the public at annual fees comparable to other Members' costs. Master owns pools and tennis courts. CDD owns pools and tennis courts. Legal costs of transfer may be about$8000 paid from CDD funds November 5, 2013 FILE: Ownership 16I1 A3 Streambank &Shoreline protection/stabilization/reclamation Design-Build(Engineering, Surveying, Permitting, Construction) d/b/a Erosion Restoration, LLC Reinforcing the American Soils/or over a decade Cedar Hammock c/o Mr. Calvin Teague Severn Trent Management Services Fort Myers, FL November 4, 2013 GENERAL PROJECT DESCRIPTION; Cleaning of culverts per the designated locations in this contract and per the designated scope of work. SCOPE OF WORK: Channel beyond mouth of culvert to the deep cut of the body of water. Landshore Enterprises, LLC will clean 12" below the invert of pipe and 1 1/z times the diameter of pipe. The sides of the channel will be at a slope of 4 horizontal to 1 vertical. Material maybe disposed of in the deep part of the water body. Landshore Enterprises, LLC will furnish all materials, equipment and labor for the removal of all plugs, sand, silt, debris, rubble, organic material and trash material within each culvert. All manholes or other structures which are located within the project limits of the culverts shall be cleaned and material removed and disposed of as a part of this project. Landshore Enterprises, LLC will follow the Storm Water Structure Cleaning Log provided to us by Severn Trent Services. Cost per day Clean as many culverts per day $1,600.00/per day (Includes Mobilization/Demobilization) Work under this agreement will be performed during the hours of 8:00am through 5:00pm, Monday thru Friday. PAYMENT SCHEDULE: 50% Booking Fee 50% Upon Completion 5601 Powerline Road,Suite#306, Fort Lauderdale, FI. 33300 T 054-327-3300 F. 95d-53.3-1553 I nfo @landshore.com , . ;:r . 161 1 A 3 .„,,,,, z ,„ ,,, v ,-_1 , i r-e. ri- ss ( y , t,tt0" Stream bank&Shoreline protection/stabilization/reclamation Design-Build(Engineering, Surveying, Permitting, Construction) d/b/a Erosion Restoration, LLC Reinforcing the American Soils for over a decade SPECIAL CONDITIONS: Landshore Enterprises, LLC is not responsible for damage to utilities if as-built drawings or locations are not provided by the client. Landshore Enterprises, LLC reserves the right to change this estimate unless an agreement is reached within 90 days of the original estimate date. Sincerely, Landshore Enterprises, LLC Signature PROPOSAL ACCEPTANCE: The conditions and terms are accepted. Payment for services will be made as stipulated above. You are authorized to perform the work specified. Signature Name,Title Date 5601 Powerline Road,Suite#506, Fort Lauderdale, FL ;33309 T. 954-317-3300 F. 95.1.533-1556 Info @landshore.com Cedar Hammock CDD 1611 A 3 Severn Trent Services Field Management Report Site Inspection— 10/23/2013 1. Lake Management: a. Lake Maintenance: Besides for the high presence of torpedo grass and algae along most of the shorelines I thought the lakes were in exceptional shape. Additional lake management details are provided below. b. Fountains: All fountains were operating during the inspection. vm: c. Algae: • Filamentous algae was observed on Lakes 1, 3, 6, 9, 11 & 12. Low presence. Lakes 5, 7, 8, 10, 13, 14, 15 & 16. Medium to high presence. The lake maintenance company should be notified for treatment. ii. Planktonic algae was observed on Lake 3. Low presence. Filamentous Al=ae Planktonic A!„ae , / ' kk »mow'§ ,,". � � �l . $ mom.;. a 4 1 16I 1 3 d. Littorals: No concerns found with any of the littorals. Healthy golden canna was observed on several lakes. e. Weeds: Torpedo grass is currently the only weed issue; it's heavily present around all of the lakes. The lake management company should be contacted to have it sprayed. 'e f. Erosion: i. 3 small areas of vertical erosion were found Lakes 2, 5 & their locations are shown on the aerial below as on red lines. These areas are not major concerns but should be monitored. ii. 7 small washouts were found on Lakes 3, 4, 5 & 8;thr ti are shown on the aerial below as yellow circles. These ei areas loca should be repaired with filter fabric and rip rap. Lake 5 -Washout Lake 6 -Washout ' ' ^6 .`. yt mom�t+^� 3 '�'�"'' .7'"� "° ash^ '�i,., s I % ' .,. 2 1611 A 3 1 ` . . O4 1 �' r p' dd fit.., r N Yd C11 auG`'z J •' y. x.# v W;9 "NS yn •mow g. Bulkheads I Bridges: Extensive plant growth was observed on the bulkheads. Several communities that I inspect like to have a clean look to the bulkhead so the CDD may wan t to have these killed off. ate - � ^,..�.�. ki 9 Y N + ° 4 ' Sao h. Grass Clippings: No grass clippings were found. Heavy amounts of clippings can lead to algae blooms. i. Trash in Lakes: Minimal trash was found in the lakes. The onsite staff is doing a great job on keeping the lakes clean. 2. Dissolved Oxygen (DO)Tests: Lakes that were tested are doing well with their dissolved oxygen levels. Environmental factors such as temperature, wind, sun or clouds can cause changes to the DO to occur. Any reading over 2.00 is considered to be healthy and stabilized to sustain life. 3 1611 A,3 Cedar Hammock COD Water Testing Results-10/23113 Dissolved Depth Temp. Oxygen _ Feet Celsius Lake L-2 6.48 A 3882 Lake L-6 3,61 38.8 -6Lake L-7 5.02 44.3 Lake L-10 8.27 4 37.2 Lake L-13 7.01 4 38.3 3. Preserves: The current preserve maintenance company is doing a great job on maintaining the preserves. No issues were observed. 'A� ' ±i4'r - '1. % h 4. Roadways: a. Excessive cracking was observed on Wax Myrtle Run and Cordgrass Way. To extend the life of these roadways the CDD may want to look at resurfacing options. 4 ' 99 4 . : l6I1A3 3 b. Three fire hydrants on Sawgrass Way are missing roadway reflectors. To better help the community in the event of an emergency the CDD should have these replaced. t Exam le -4, 1 ;. f°t, e a� #,p. r W 'S +,ir i ?* F4,;::, � i i� I y 7 k - Y44+ 4 ¢ 5. Sidewalks: a. One uplifted sidewalk panel was found at 3622 Cedar Hammock Court. For safety reasons the Board may want to grind it down. "t'x ,.era,"` i,� ; , b. The BOS may also consider having the sidewalks an d roadway gutters power washed along Cedar Hammock Blvd. w q3 4 , :w 5 6. Storm Drainage System: 1 6 I 1 P 3 a. Overflow Weirs: No issues were observed with any of the weirs, all were debris free. Overflow Weir near Preserve C-3 ,ro ,. • w i b. Canals: The drainage canal just North of Lake 8 is filled with torpedo grass, cattails and melaleuca. To prevent the canal from malfunctioning the melaleuca trees/cattails should be removed and the torpedo grass should be killed off. Routine maintenance should then follow. Cattails Melaleuca � a Clear canal `ust West of Lake 8 fa ,,d mow, 6 1611 A 3 '` ,.««+ 39L$d{Bki4444 T c. Gutter Pans: Overall the gutter pans are in good shape, only a couple of sections were found broken. These pieces are not causing any flow issues so at this time no repairs need to be made. d. Storm Drains: No issues observed. Drains that were inspected were debris free. e. Lake Interconnect Pipes —Due to the higher water levels no observations could be made. 7 1611 P3 7. Guard House: The guard house is in need of pressure cleaning and painting. Black mold and peeling paint was observed in several areas. p $'ro 8. Lighting: a. Several of the landscaping lights at the main entrance were found broken. The Board may want to have these replaced or capped. b. Multiple electrical outlets at the main entrance no longer have outdoor covers on them. To prevent any electrical issues they should be reinstalled. A -- "x. S+' � 8 yA' I # ti s":‘i',I; '4 t ‘ ' , f 444 4 d EE moo: 1 m g 9. Residential Complaints/Concerns: No residential complaints or concerns were reported to us this month. 10. FishlWildlife Observations: _ Bass ® Bream ❑ Catfish E Gambusia Egrets ® Herons _ Coots Gallinules El Anhinga ® Cormorant E_) Osprey Ibis ® Woodstork _ Otter _ Alligator ® Snakes ® Turtles ® Other Species: Ducks, Tilatpa 8 1611A3 11. Recommended Follow Up Items: a. Have the lake management company treat the lakes for algae and torpedo grass. b. Kill off the torpedo grass, cattails and melaleuca in the drainage canal. c. Repair the seven washouts observed on Lakes 3, 4, 5 & 8. d. Pressure wash the sidewalks on Cedar Hammock Blvd. e. Install the three missing fire hydrant reflectors on Sawgrass Way. f. Grind down the uplifted sidewalk panel at 3622 Cedar Hammock Court. g. Have the guard house pressure washed and painted. h. Have the electrical concerns along the main entrance addressed. 9 161► 1 A3 s Lr MINUTES OF MEETING CEDAR HAMMOCK COMMUNITY DEVELOPMENT DISTRICT The regular meeting of the Board of Supervisors of the Cedar Hammock Community Development District was held on Monday,November 11, 2013 at 3:00 p.m. at Cedar Hammock Clubhouse, 8660 Cedar Hammock Boulevard,Naples, Florida. Present and constituting a quorum were: Frank Vaselewski Chairman Thomas Cook Vice Chairman Larry Minamyer Assistant Secretary Robert Nocera Assistant Secretary Also present were: Gary Rawlings Severn Trent Services Sam Marshall Engineer Residents The following is a summary of the discussions and actions taken at the November 11, 2013 Cedar Hammock Board of Supervisors meeting. FIRST ORDER OF BUSINESS Roll Call Mr. Rawlings called the meeting to order and called the roll. SECOND ORDER OF BUSINESS Approval of the Minutes of the October 14,2013 Meeting • The Board made minor changes which will be incorporated into the amended minutes. On MOTION by Mr. Cook seconded by Mr. Minamyer with all in favor, the minutes of the October 14, 2013 meeting were approved as amended. THIRD ORDER OF BUSINESS Audience Comments There being none, the next item followed. FOURTH ORDER OF BUSINESS Old Business A. Update on Water Use Permit • Mr. Rawlings reported the water use permit report is being put together. 1611A3 A 3 November 11, 2013 Cedar IIammock CDD • Mr. Marshall noted Mr. Susdorf was asked to bring the report up to date providing a current summary of the permit status. B. Update of Utility Ownership • Mr. Marshall provided handouts for the utility process and a copy of the Interlocal Agreement with Collier County, copies of which are attached hereto and made part of the public record. • Within Cedar Hammock CDD: o Some utilities are owned by Collier County o Some utilities are owned by the CDD o Some utilities are owned by individual homeowners or the HOA. o It was discovered within some of the multi-family units and single-family neighborhoods the trunk mains were still owned by the CDD o Mr. Cox is investigating the documents • Mr. Marshall outlined the utility process and the utilities conveyance checklist, a copy of which is attached hereto and made part of the public record. • The Interlocal Agreement contemplates the county will own all of the utilities. o Mr. Cox is reviewing the Interlocal Agreement. • There are two desirable paths and one possible path for the CDD: 1) Collier County owns and maintains all utilities; 2) CDD owns some of the utilities but Collier County thorough modification of the Interlocal Agreement maintains everything for the CDD; 3)The CDD owns and maintains some of the utilities. • Discussion followed on the county accepting all of the utilities. • The utility easements work schedule was reviewed, a copy of which is attached hereto and made part of the public record. o Mr. Cox is reviewing the HOA documents to determine if there is a provision for a mass granting of easements rather than doing them individually. 2 1611A3 November 11, 2013 Cedar Hammock CDD • Once the review by Mr. Cox is complete the next step is to schedule a meeting with the county. C. Discussion of Swimming Pool and Tennis Court Ownership Transfer • Mr. Cook provided and reviewed a handout which addressed the Transfer of Pool/Tennis Courts to the CDD, a copy of which is attached hereto and made part of the public record. • Mr. Cook noted there is concern within the community on this topic and it should be placed on the Master Association agenda. • Mr. Vaselewski noted no huge savings is gained by transferring the assets. It may not be worth upsetting the apple cart to switch ownership from the HOA to CDD. • Mr. Nocera inquired if Mr. Teague would take over Mr. Read's responsibilities regarding the pool and tennis center. o Mr. Teague is presently in the loop with Mr. Read on things such as the rear gate. The same process would take place with pool and tennis center with an operating agreement between the CDD and Master Association. o Discussion continued on operations and additional CDD costs. • Mr. Nocera addressed non-resident usage and fees. • Mr. Minamyer addressed providing current community assets to the public. • Mr. Vaselewski does not see where the numbers make sense to go through with a transfer ownership. • Discussion continued on the transfer of ownership from the HOA to the CDD. Mr. Vaselewski MOVED the transfer of ownership for the pool and tennis center from the Master Association not be accepted and Mr. Nocera seconded the motion. • Discussion continued on the transfer. On VOICE vote with all in favor, the prior motion carried. • The Board complimented Mr. Cook for his work on this issue. 3 1611 A. 3 November 11, 2013 Cedar Hammock CDD • Mr. Cook noted things got out of control when the study was prematurely announced at the last Master HOA meeting. • Discussion followed on communication/liaisons for the CDD and Master Association. The CDD Chairman, Vice Chairman or appointed Supervisor should formally present to the Master Association progress and decisions of the CDD. o Mr. Vaselewski raised a concern of discussing CDD business outside a CDD meeting. o Discussion followed with it decided Mr. Teague's summary will be used by Mr. Vaselewski or an appointed CDD Board member to report to the Master Association. FIFTH ORDER OF BUSINESS New Business A. Consideration of Interconnect Pipe Cleaning Proposals • Mr. Rawlings noted Landshore Enterprises, LLC does work for STS in other communities. • Mr. Cook highlighted the quote is per day. o Mr. Nocera suggested a not to exceed number of days. o Mr. Marshall noted they can make it five days and then book them for a second week if needed. On MOTION by Mr. Cook seconded by Mr. Vaselewski with all in favor, the Landshore Enterprises, LLC proposal for interconnect pipe cleaning at $1,600 per day, not to exceed 5 days, was approved. B. Discussion of Bulkhead Plant Growth Concerns • Mr. Nocera noted it appears the bulkheads are rotting from the plant growth. o Mr. Marshall noted structurally, the more roots and bigger roots you have, the more they push the planks apart. The roots should be trimmed, treated or killed off. There may be holes in the filter fabric which allows for the growth. o Discussion followed on removal of the plant growth. 4 , . 161 ` l A3 November 11, 2013 Cedar Hammock CDD • Mr. Teague was directed to get a quote from Applied Aquatic Management to kill the bulkhead plant growth. • Discussion followed on the plans for the bulkheads with the golf course renovation and the remaining life span of the bulkheads. SIXTH ORDER OF BUSINESS Manager's Report A. 2013 Annual Field Management Report There being no comments, the next item followed. SEVENTH ORDER OF BUSINESS Attorney's Report There being none, the next item followed. EIGHTH ORDER OF BUSINESS Engineer's Report There being no further report,the next item followed. NINTH ORDER OF BUSINESS Supervisor Requests • Mr. Cook is to provide Mr. Jacobson a written response addressing the CDD's review of accepting ownership of the pool and tennis center noting the CDD voted not to accept ownership. • Mr. Vaselewski reported he will not be in attendance at the January 13, 2014 meeting. o Discussion followed on changing the January 13th meeting; no change was made at this time. TENTH ORDER OF BUSINESS Adjournment There being no further business, On MOTION by Mr. Minamyer seconded by Mr. Nocera with all in favor, the meeting was adjourned. ,./7 ,., ,, \,,,,_ / - ( ---„(/7\- Xc�b Nocera Tom Cook Assistant Secretary Vice Chairman 5 1611 A 3 s , Cedar Hammock Community Development Dis ct �f7 -J By off e— Board of Supervisors Frank Vaselewski,Chairman Calvin Teague,District Manager Tom Cook,Vice Chairman Dan Cox,District Counsel Gary McClellan,Assistant Secretary Sam Marshall,District Engineer Larry Minamyer,Assistant Secretary Bob Nocera,Assistant Secretary Regular Meeting Agenda Monday, January 13, 2014—3:00 p.m. 1. Roll Call 2. Approval of the Minutes of the November 11,2013 Meeting 3. Audience Comments 4. Old Business A. Update of Water Use Permit B. Update Utility Ownership C. Update on Interconnect Pipe Cleaning Proposals D. Update on Bulkhead Cleaning 5. New Business 6. Manager's Report A. Financial Report for November,2013 7. Attorney's Report 8. Engineer's Report 9. Supervisors Request 10. Adjournment THE NEXT REGULAR MEETING IS SCHEDULED FOR FEBRUARY 10,2014 at 3:00 P.M. District Office: Meeting Location: 5911 Country Lakes Drive Cedar Hammock Clubhouse Fort Myers,Florida 8660 Cedar Hammock Boulevard 239-245-7118 Naples,Florida www,CedarHammockCDD.com 161 1 A3 January 13, 2014 To: Cal Teague, District Manager From: Gary Rawlings, Assistant District Manager Re: Cedar Hammock Utility Easements To recap our efforts to date: • Sam, Dan and I met with Collier County Utilities, Growth Management Division, on December 18,2013 to address easements for Tracts F3, F4 and F5. o Collier County Utilities are researching their records to determine what documentation, if any, is needed to make sure the county has access to the utility lines in Cedar Hammock. o The County estimates it will take 3-4 weeks to complete their research. • In the interim the County continues to maintain the water and sewer lines in Cedar Hammock as they have been doing since the beginning. • Gary Rawlings, Assistant District Manager Severn Trent Management Services 5911 Country Lakes Drive Fort Myers, FL 33905 T: 2392457118 x303 F: 2392457120 Email: grawlings(n,severntrentms.corn 161 if Lake and Wetland M A N A G E M E N T SPECIAL SERVICE AGREEMENT This Agreement is made between Lake and Wetland Management, Inc., and: November 26, 2013 Cedar Hammock Golf & Country Club c/o Paul Mossberg 8660 Cedar Hammock Boulevard (239) 304-2898 Office Naples, Florida 34112 (239) 354-1890 Fax Both Cedar Hammock Golf & Country Club and Lake and Wetland Management agree to these terms and conditions for Special Service Agreement: Description Amount LWM will have ground crew manually trim and haul $800.00 away Bulrush from Lake 14. Labor, insurance, equipment, and management reporting are all included in this Agreement. This offer is good for 30 days from date of issuance. Please contact our office with any questions. Customer acceptance - The above prices, specifications and conditions are hereby accepted. an Fischer Authorized Agent Date Lake and Wetland Management, Inc Cedar Hammock Golf & C.C. 161 1 A3 November 4, 2013 Council of Supervisors Community Development District Dear Supervisors, My condominium is located at 3760 Sawgrass Way, Unit 3512, Terrace V. Out in front at the pond's water edge, is an outcrop of bull rushes. They are a very unsightly entanglement of dead and broken stems mixed with vines. It would be greatly appreciated if this mess could be removed or at least cut back to allow new growth to dominate. At present the appearance is totally inconsistent with the overall pristine and manicured landscaping at Cedar Hammock. I am certain your attention to this matter would be greatly appreciated by all the residents in this building. Sincerely, Leonard C.Eastman Tel. 239 692 8795 cc: Terrace V , Vice President Raymond Ruth , , , 1611A3 1 --........ .._ ........ __-. ........_ ....= ,___ . ........ z.-777., = .-.4. = LEGEND: �'f,.. U—MW—X =UPLAND MONITOR WELL i / W—MW X =WETLAND MONITOR WELL / / / / W—X =WELL it _. =DRAINAGE INTERCONNECT PIPE ,/U/1-MW-1 - j U-MW-2 � / � � /j W 1 4 (� (EXIST) r C2 i I /f1 ) O /, / W» IY A WMW1 / I a� (EXIST) rd• . z. ` / fm(NOT-EXIST)� f ~ I E II ▪I E m —r �611• — 4 } 1- :11 I/ `I 1 i { 4 Lid :1<(I',.:I-1-. 5 �3 t 1 1Df '.C� 1 1\.. I� (NOT EXIST) M U lI I I I 1 c u, W-4 _ l° 0_ < ,;1 1 '' 5, t .,! it I (LAKE5 / .� T�( .� �3� --- ;( VII r �/ I 1 q- 7s ,p@ _4, \'') i ,,_,E„,,,,H„,,,mack_guk.1 f� (N07 y�GG// VV-5 c ' + '. 1 w LAKE 7 J Ex,s,j. •t 'AA^' (NOT ExrrT) ;„,.. tU i i 'I it , l 'l x f, _'i,,..._, it .,..---__ta ,.L I I1it WELL MAP V PRONE °(52FON 9 E"1.9C0 FPOF1E A P3fl9KB W9AY 9-2573 CEDAR HAMMOCK ENGINEERING ONEEAwO LICENSE i E5 90 COLLIER COUNTY.FLORIDA >fJq ERI LICENSE E I) 8890 Olessionu Engineers,Planners,&lond Surveyors NWmeANNSENO COw DATE PROJECT DRAWING DESIGN DRAWN CHECKED SCALE S4iE'Ei 2/06/2012 1263 WELL ' SDJ SDJ SWM N,T,S, 161j A 3 Cedar Hammock Community Development District Financial Report November30,2013 Prepared by SEVERN`3 SERVICES 161 1 A3 CEDAR HAMMOCK Community Development District Table of Contents FINANCIAL STATEMENTS Balance Sheet .................................................. Page 1 Statement of Revenues,Expenditures and Changes in Fund Balances General Fund ............................ Page 2 SUPPORTING SCHEDULES Non-Ad Valorem Special Assessments Page 3 Cash and Investment Report Page Suntrust Bank Reconciliation Page 5 Check Register&Invoice Copies Page 6-20 1 61 ' 1 A3 CEDAR HAMMOCK Community Development District Financial Statements (Unaudited) November 30,2013 1611 A3 CEDAR HAMMOCK Community Development District General Fund Balance Sheet November 30, 2013 ACCOUNT DESCRIPTION TOTAL ASSETS Cash - Checking Account $ 194,731 Investments: Certificates of Deposit- 18 Months 25,294 Money Market Account 405,963 TOTAL ASSETS $ 625,988 LIABILITIES Accounts Payable $ 9,602 Accrued Expenses 2,475 TOTAL LIABILITIES 12,077 FUND BALANCES Assigned to: Operating Reserves 38,077 Reserves- Bridges 58,180 Reserves - Bulkheads 125,245 Reserves - Lakes 70,460 Reserves - Roadways 193,598 Unassigned: 128,351 TOTAL FUND BALANCES $ 613,911 TOTAL LIABILITIES & FUND BALANCES $ 625,988 Report Date: 12/20/2013 Page 1 , . . , 1611 A 3 CEDAR HAMMOCK Community Development District General Fund Statement of Revenues, Expenditures and Changes in Fund Balances For the Period Ending November 30, 2013 ANNUAL ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE(E) NOV-13 ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) ACTUAL REVENUES Interest-Investments $ 2,080 $ 346 $ 312 $ (34) $ 151 Special Assmnts-Tax Collector 279,653 39,291 142,625 103,334 142,625 Special Assmnts-Discounts (11,186) (1,572) (5,738) (4,166) (5,738) TOTAL REVENUES 270,547 38,065 137,199 99,134 137,038 EXPENDITURES Administration ProfServ-Engineering 10,000 1,666 2,590 (924) 2,590 Prof Serv-Legal Services 1,500 250 250 Prof Serv-Mgmt Consulting Sery 33,129 5,522 5,522 2,761 ProfSery-Property Appraiser 4,195 4,195 4,195 - - ProfSery-Special Assessment 2,772 - - - - Auditing Services 5,250 . Communication-Telephone 20 4 - 4 Postage and Freight 750 124 135 (11) 88 Insurance-General Liability 7,167 7,167 7,066 101 Printing and Binding 750 124 120 4 119 Legal Advertising 2.000 334 192 142 - Misc-Bank Charges 1.000 166 81 85 41 Misc-Assessmnt Collection Cost 5,593 786 2,738 (1,952) 2,738 Office Supplies 250 42 44 (2) 44 Annual District Filing Fee 175 175 175 - Total Administration 74,551 20,555 22,858 (2303) 8,381 Field Prof Serv-Field Management 500 500 500 - Contracts-Water Mgmt Services 7,200 1,200 1,200 1,200 Contracts-Water Quality 7,200 1,200 1,275 (75) 1,275 R&M-Bridge 3,000 500 500 R&M-Culvert Cleaning - 4,000 (4,000) 4,000 R&M-Lake 3.000 500 - 500 - R&M-Plant Replacement 5,000 834 834 Misc-Contingency 3.096 516 516 Capital Outlay 50,000 8,334 8,334 Reserve-Bridges 15,000 15,000 15,000 - Reserve-Bulkheads 15,000 15,000 - 15,000 - Reserve-Lakes 15,000 15,000 15,000 - Reserve-Roadways 72,000 72,00D - 72,000 - Total Field 195,996 130,584 6,475 124,109 6,475 TOTAL EXPENDITURES 270,547 151,139 29,333 121,806 14,856 Net change in fund balance $ - $ (113,074) $ 107,866 $ 220,940 $ 122,182 FUND BALANCE,BEGINNING(OCT 1,2013) 506,045 506,045 506,045 FUND BALANCE,ENDING $ 506,045 $ 392,971 $ 613,911 Page 2 Report Date: 12/20/2013 161iA3 CEDAR HAMMOCK Community Development District Supporting Schedules November 30, 2013 1611 A3 Cedar Hammock Community Development District Non-Ad Valorem Special Assessments (Collier County Tax Collector-Monthly Collection Distributions) For the Fiscal Year Ending September 30, 2014 Discount/ Gross Date Net Amount (Penalties) County Exp Amount Received Received Amount Amount Received Assessments Levied $279,650 Allocation % 100% 11/07/13 $ 2,437.41 $ 137.85 $ 49.74 $ 2,625.00 11/15/13 41,160.00 1,750.00 840.00 43,750.00 11/27/13 90,552.00 3,850.00 1,848.00 96,250.00 TOTAL $ 134,149.41 $ 5,737.85 $ 2,737.74 $ 142,625.00 % COLLECTED 51.00% TOTAL OUTSTANDING $ 137,025.00 Report Date: 12/20/2013 Prepared by: Severn Trent Management Services Page 3 , . , , 1611 A 3 .. CEDAR HAMMOCK All Funds Community Development District Cash and Investment Report November30,2013 [General Fund Account Name Bank Name Investment Type Maturity nejd Balance, Checking Account-Operating SunTrust Bank n/a n/a 0.10% $ 194,731 Certificate of Deposit 1st So Bank 18 month CD 2/7/15 0.55% 25,294 Money Market Account Florida Shores Public Funds MMA n/a 0.45% 405,963 Total $ 625,988 Report Date: 12/20/2013 Prepared By Severn Trent Management Services Page 4 , . . 1611 A3 Cedar Hammock CDD Bank Reconciliation Bank Account No. 9995 Statement No. 11-13 Statement Date 11/30/13 G/L Balance($) 194,731.23 Statement Balance 194,731.23 G/L Balance 194,731.23 Outstanding Deposits 0.00 Positive Adjustments 0.00 Subtotal 194,731.23 Subtotal 194,731.23 Outstanding Checks 0 00 Negative Adjustments 0.00 Total Differences 0,00 ...______........_.................._.... .................................._.... Ending G/L Balance 194,731,23 Ending Balance 194,731.23 Difference 0,00 posting ablitaLii Date Document Tvoe Document No. Description m•un Amount pitterence Deposits 11/07/13 CK#300068248 COLLIER CTY TAX COLL:ASSMNTS RCVD thru 10/18/ 2,437.41 2,437.41 0.00 11/15/13 ACH CREDIT COLLIER CTY TAX COLL:ASSMNTS RCVD thru 11/14/ 41,160.00 41,160.00 0.00 11/21/13 ACH DEBIT SUNTRUST-BANK ANALYSIS FEE -41.40 -41.40 0.00 11/27/13 ACH CREDIT COLLIER CTY TAX COLL:ASSMNTS RCVD thru 11/26/ 90,552.00 90,552.00 0.00 11/29/13 ACH CREDIT SUNTRUST INTEREST INC-NOV 2013 5.58 5.58 0.00 Total Deposits . . . . . 134,113.59 134,113.59 0.00 Page 5 , , . . 1611 .--- _ 3 p (I� V O �A P pS 8 eMs F5' M8 {per M M� �pP. 2 8 12 '^ $ O O tD § N 2 to a N h IA 0 g. s N CO u 4 N f0 a pp a f l Cl) Cl) Cl) M U°5 m m M M 8 N M Cl) h N(� 2 2 16 E E 16 2 7 E E 6.LA 1 P, -A., 'Al 6 )O O i 1 vi Lr, X uFi vii 'i ' ii R 1- IT:, Ia N Z 10 l0 C� �p L L En L 0 SD Q _ `� CO) C J J N E �j o 9 yy ll ;EA NN NN..,-2. y C OI LL LL 7 LL Ca xp 'SO a O V C N in N Q e N R N o " a F3 B id § a k ' F g -g --i-3: i i 1 i k k 3 taa o a v r O O o gMZ , a A.7 co A hi T G O fn J ° '- i I o g itw• � v LL W F- .- Q (/g/ Ci $Q1 € 2 H p U Z g K o " C .0 .0 tq •QF. N e ® Q1 J LL -5 Til 9- J N 7 DDD a) - O > n' (N� g N$ .6 2 2 2 Q $ pp 0 � F Q V C.) a 21 6 (NI V C'J i LL o z Zz a a a 2 v> a N O O O — o a, m m g 0 rn a a a rn o 0 o Cl) 0 0 o 0 0 P fD 0 in N A N N N N Cl) 8 M e., g a) N N V) � Cl) E J J ~~J 1 N ¢ U 2 W W W a W W W U w Z Z Z .1-5 O fn QZQ aZa K �_>> �> U d K K Z d 2 Z Z (A O Z ca x W W W W z Z Z W �' z FF FF 0 o Q U N U Z Z z W UJ W W M r. W W W d Q d O O w Z o U U 6 d d O�L a a R. R• M MM Cn M M MM M M M M M M G fil Q 5 _ _ _ _ _ _A e O O O a 0 N N N N N N N s c 5 a a a a as a s aaa t a a t a a a d E cu 'OE W W6g6 � 4 � 6 � X406 .- 6o � 6 6 � 6 u U LL8 X885 ° SSS8 888 161 1 r3 ,g1JTT p ..l l.�l4� s Lj 14 MINUTES OF MEETING By CEDAR HAMMOCK COMMUNITY DEVELOPMENT DISTRICT The regular meeting of the Board of Supervisors of the Cedar Hammock Community Development District was held on Monday, January 13, 2014 at 3:00 p.m. at Cedar Hammock Clubhouse, 8660 Cedar Hammock Boulevard,Naples, Florida. Present and constituting a quorum were: Thomas Cook Vice Chairman Larry Minamyer Assistant Secretary Robert Nocera Assistant Secretary Gary McClellan Assistant Secretary Also present were: Cal Teague District Manager The following is a summary of the discussions and actions taken at the January 13, 2014 Cedar Hammock Board of Supervisors meeting. FIRST ORDER OF BUSINESS Roll Call Mr. Teague called the meeting to order and called the roll. SECOND ORDER OF BUSINESS Approval of the Minutes of the November 11,2013 Meeting On MOTION by Mr. Cook seconded by Mr. Nocera with all in favor, the minutes of the November 11, 2013 meeting were a..roved. • Mr. Cook reported he did not provide a written response to Mr. Jacobsen regarding the CDD voting not to take ownership of the pool and tennis center. The HOA voted concurrently with the CDD and it became a moot point. THIRD ORDER OF BUSINESS Audience Comments There being none, the next item followed. FOURTH ORDER OF BUSINESS Old Business 1611A3 January 13, 2014 Cedar Hammock CDD A. Update on Water Use Permit • Mr. Teague reported the SWFWMD reviewer has looked at the modification and requested additional information on the pump discharge at#4 (old#6). • Discussion followed on alternate locations for the pump with the preference being moving it to the end of the cul-de-sac. B. Update of Utility Ownership • Mr. Teague reported he met with the county who is saying they are their utilities and they will accept them. o The county is reviewing their records to see what they have or will require to accept the utilities for the three tracts. • Mr. Teague will attend the Neighborhood President's meeting on Saturday to discuss this and other CDD issues. C. Update on Interconnect Pipe Cleaning Proposals • Mr. Teague reported the project is complete. It was done in 2 V2 days and under budget. D. Update on Bulkhead Cleaning • Mr. Teague reported Mr. Read said the Club will be doing the work. • Discussion followed on a complaint from a resident regarding bulrush. Lake and Wetlands has provided a quote of$800 to remove the bulrush. Mr. Cook noted the bulrush has been cut. • Discussion followed on special projects which are small in nature with the outcome being these issues/requests are to be handled between the General Manager and District Manager. FIFTH ORDER OF BUSINESS New Business There being none, the next item followed. SIXTH ORDER OF BUSINESS Manager's Report A. Financial Report for November,2013 • The financials were reviewed and assessment collections addressed. 2 16ti3 January 13, 2014 Cedar Hammock CDD On MOTION by Mr. Cook seconded by Mr. Minamyer with all in favor,the November, 2013 financials were accepted. • Budget goals for FY 2015 were discussed. • The Board would like to keep the budget as is, not increasing assessments for roads, pumps, and etcetera. SEVENTH ORDER OF BUSINESS Attorney's Report There being none, the next item followed. EIGHTH ORDER OF BUSINESS Engineer's Report There being none,the next item followed. NINTH ORDER OF BUSINESS Supervisor Requests • Mr. Cook addressed the request from the engineering company doing the golf course renovation project for an authorization letter. o Mr. Teague noted the letter has been signed and returned. • Mr. McClellan addressed the schedule for the repaving project. o Mr. Cook noted the road paving project should also be discussed at the President's meeting on Saturday. • The paving of multi-family parking areas was addressed. The associations are inquiring as to what their portion of the repaving costs will be. • Discussion followed on replacing the brick paver cart paths with asphalt at road crossings on the Boulevard. o The consensus is not to do it in year one. o This will be discussed further at a later date to possibly do in year two. TENTH ORDER OF BUSINESS Adjournment There being no further business, On MOTION by Mr. Cook seconded by Mr. McClellan with all in favor, the meeting was adjourned. Cal Teague mex-Geek Secretary -Viee Chairman 3 1 b1 1 A 3 1LN 8n14 Cedar Hammock Community Development Dist :gt Board of Supervisors Frank Vaselewski, Chairman Calvin Teague,District Manager Tom Cook,Vice Chairman Dan Cox,District Counsel Gary McClellan, Assistant Secretary Sam Marshall,District Engineer Larry Minamyer,Assistant Secretary Bob Nocera,Assistant Secretary Regular Meeting Agenda Monday, February 10, 2014— 3:00 p.m. 1. Roll Call 2. Approval of the Minutes of the January 13,2014 Meeting 3. Audience Comments 4. Old Business A. Update of Water Use Permit B. Update Utility Ownership C. Update on Road Resurfacing Project 5. New Business A. FY 2015 Budget 6. Manager's Report A. Financial Report for December, 2013 7. Attorney's Report 8. Engineer's Report 9. Supervisors Request 10. Adjournment THE NEXT REGULAR MEETING IS SCHEDULED FOR MARCH 10,2014 at 3:00 P.M. District Office: Meeting Location: 5911 Country Lakes Drive Cedar Hammock Clubhouse Fort Myers, Florida 8660 Cedar Hammock Boulevard 239-245-7118 Naples,Florida www.CedarHammockCDD.com 1611 A3 CEDAR HAMMOCK Community Development District Annual Operating Budget Fiscal Year 2015 Version 1 -Proposed Budget: (Printed on 2/9/14) Prepared by: SEVERN TRENT, «: SERVICES 1611A CEDAR HAMMOCK Community Development District General Fund Summary of Revenues,Expenditures and Changes in Fund Balances Fiscal Year 2015 Proposed Budget ADOPTED ACTUAL PROJECTED TOTAL ANNUAL ACTUAL BUDGET THRU FEB• PROJECTED BUDGET ACCOUNT DESCRIPTION FY 2013 FY 2014 JAN-2014 SEP-2014 FY 2014 FY 2016 REVENUES Interest-Investments $ 2,017 $ 2,080 $ 502 $ 1,004 $ 1,506 $ 2,080 Special Assmnts-Tax Collector 279,650 279,653 260,138 19,515 279,653 279,853 Special Assmnts-Discounts (10,223) (11,186) (10,089) (1,097) (11,188) (11,188) I , TOTAL REVENUES 271,444 270,547 250,551 19,422 269,973 270,547 EXPENDITURES Administrative ProfServ-Engineering 18,179 10,000 7,920 8,000 15,920 10,000 ProfServ-Legal Services 3,238 1,500 865 - 885 1,500 ProfServ-Mgmt Consulting Sery 32,479 33,129 11,043 22,086 33,129 33,129 ProfServ-Property Appraiser 4,195 4,195 4,195 - 4,196 4,195 ProfServ-Special Assessment 2,718 2,772 2,772 2,772 2,772 Auditing Services 5,000 5,250 5,250 5,250 5,250 Communication-Telephone 7 20 - 20 20 20 Postage and Freight 393 750 187 563 750 750 Insurance-General Liability 7,061 7,167 7,066 7,066 7,167 Printing and Binding 531 750 145 605 750 750 Legal Advertising 1,131 2,000 192 1,808 2,000 2,000 Misc-Bank Charges 514 1,000 233 787 1,000 1,000 Mlsc-Msesamnt Collection Cost 3,324 5,593 5,001 592 5,593 5,593 Office Supplies 489 250 88 162 250 250 Annual District Filing Fee 175 175 175 175 175 Total Administrative 79,414 74,561 39,882 39,863 79,736 74,661 Field ProfServ-Field Management 500 500 - 500 500 500 Contracts-Water Mgmt Services 7,200 7,200 1,800 5,400 7,200 7,200 Contracts-Water Quality 12,735 7,200 2,625 4,575 7,200 7,200 R&M-Bridge - 3,000 - 3,000 R&M-Lake - 3,000 - 3,000 R&M-Plant Replacement - 5,000 - - 5,000 Miso-Contingency 1,150 3,096 910 2,186 3,096 3,096 Capital Outlay 14,172 50,000 150,000 150,000 50,000 Reserve-Bridges - 15,000 15,000 Reserve-Bulkheads - 15,000 - - 15,000 Reserve-Lakes • 15,000 - 15,000 Reserve-Roadways 2,016 72,000 - - 72,000 Total Field 37,773 , 195,996 6336 162,661 167,996 196,966 t- TOTAL EXPENDITURES 117,187 270,647 45,217 202,614 247,731 270,647 I Excess(deficiency)of revenues Over(under)expenditures 154,257 205,334 (183,092) 22,242 - Net change in fund balance 154,267 - 205,334 (183,092) 22,242 - FUND BALANCE,BEGINNING 351,788 506,045 506,045 - 506,045 528,287 FUND BALANCE,ENDING $ 606,045 $ 506,045 1.21:102=9 $ (183,082) $ 528,287 87 S 628287 Annual Operating and Debt Service Budget Fiscal Year 2015 1611 A 3 CEDAR HAMMOCK Community Development District General Fund Exhibit"A" Allocation of Fund Balances AVAILABLE FUNDS Amount Beginning Fund Balance-Fiscal Year 2015 $ 528,287 Net Change in Fund Balance-Fiscal Year 2015 Reserves-Fiscal Year 2015 Additions 117,000 'Total Funds Available(Estimated)-9/30/2015 646,287 ALLOCATION OF AVAILABLE FUNDS Assigned Fund Balance Operating Reserve-First Quarter Operating Capital 38,387 t1i Reserves-Roadways FY 2011 Reserve Funding 145,000 FY 2012 Reserve Funding 23,375 FY 2013 Reserve Funding 25,223 FY 2014 Reserve Funding 72,000 FY 2015 Reserve Funding 72,000 337,598 Reserves-Bulkheads FY 2011 Reserve Funding 40,000 FY 2012 Reserve Funding 38,245 FY 2013 Reserve Funding 47,000 FY 2014 Reserve Funding 15,000 FY 2015 Reserve Funding 15,000 155,245 Reserves-Bridges FY 2011 Reserve Funding 9,477 FY 2012 Reserve Funding 23,703 FY 2013 Reserve Funding 25,000 FY 2014 Reserve Funding 15,000 FY 2015 Reserve Funding 15,000 88,180 Reserves-Lakes FY 2011 Reserve Funding 14,627 FY 2012 Reserve Funding 36,833 FY 2013 Reserve Funding 19,000 FY 2014 Reserve Funding 16,000 FY 2015 Reserve Funding 15,000 100,460 Subtotal 719,870 I Total Allocation of Available Funds 719,870 Total Unassigned(undesignated)Cash $ (74,583) Notes --=-_._1 (1)Represents approximately 3 months of operating expenditures Annual Operating and Debt Service Budget Fiscal Year 2015 l611fl3 Cedar Hammock Community Development District Financial Report December31,2013 Prepared by SEVERN SERVICES 1611 i A 3 CEDAR HAMMOCK Community Development District Table of Contents FINANCIAL STATEMENTS Balance Sheet Page 1 Statement of Revenues,Expenditures and Changes in Fund Balances General Fund Page 2 SUPPORTING SCHEDULES Non-Ad Valorem Special Assessments ............................................... .......... Page 3 Cash and Investment Report .............. ........................ Page 4 Suntrust Bank Reconciliation Page 5 Check Register&Invoice Copies Page 6-13 1611A3 A 3 CEDAR HAMMOCK Community Development District Financial Statements (Unaudited) December 31, 2013 161 1 A3 CEDAR HAMMOCK Community Development District General Fund Balance Sheet December 31, 2013 ACCOUNT DESCRIPTION TOTAL ASSETS Cash -Checking Account $ 279,846 Investments: Certificates of Deposit- 18 Months 25,294 Money Market Account 405,963 TOTAL ASSETS $ 711,103 LIABILITIES Accounts Payable $ 11,143 Accrued Expenses 600 TOTAL LIABILITIES 11,743 FUND BALANCES Assigned to: Operating Reserves 38,077 Reserves- Bridges 58,180 Reserves- Bulkheads 125,245 Reserves - Lakes 70,460 Reserves - Roadways 193,598 Unassigned: 213,800 TOTAL FUND BALANCES $ 699,360 TOTAL LIABILITIES& FUND BALANCES $ 711,103 Report Date: 1/20/2014 Page 1 . . CEDAR HAMMOCK 3 161' 1 A Community Development District General Fund Statement of Revenues, Expenditures and Changes in Fund Balances For the Period Ending December 31, 2013 ANNUAL ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE($) DEC-13 ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) ACTUAL REVENUES Interest-Investments $ 2,080 $ 520 $ 326 $ (194) $ 15 Special Assmnts-Tax Collector 279,653 240,837 243,250 2,413 100,625 Special Assmnts-Discounts (11,186) (9,634) (9,642) (8) (3,904) !TOTAL REVENUES 270,547 231,723 233,934 2,211 96,736 EXPENDITURES Administration ProfServ-Engineering 10,000 2,500 6,625 (4,125) 4,035 ProfServ-Legal Services 1,500 375 775 (400) 775 ProfServ-Mgmt Consulting Sery 33,129 8,283 8,282 1 2,761 ProfServ-Property Appraiser 4,195 4,195 4,195 - ProfServ-Speclal Assessment 2,772 2,772 2,772 2,772 Auditing Services 5,250 - - Communication-Telephone 20 5 5 Postage and Freight 750 188 135 53 Insurance-General Liability 7,167 7,167 7,066 101 Printing and Binding 750 188 142 46 21 Legal Advertising 2,000 501 192 309 Misc-Bank Charges 1,000 249 165 84 84 Misc-Assessmnt Collection Cost 5,593 4,817 4,672 145 1,934 Office Supplies 250 63 88 (25) 44 Annual District Filing Fee 175 175 175 • Total Administration 74,551 31,478 35,284 (3,806) 12,426 Field ProfServ-Field Management 500 500 500 - Contracts-Water Mgrnt Services 7,200 1,800 1,800 - 600 Contracts-Water Quality 7,200 1,800 2,625 (825) 1,350 R&M-Bridge 3,000 750 - 750 . R&M-Culvert Cleaning - - (4,000) R&M-Lake 3,000 750 750 R&M-Plant Replacement 5,000 1,250 1,250 - Misc-Contingency 3,096 774 910 (136) 910 Capital Outlay 50,000 12,501 12,501 Reserve-Bridges 15,000 15,000 15,000 Reserve-Bulkheads 15,000 15,000 15,000 Reserve-Lakes 15,000 15,000 - 15,000 Reserve-Roadways 72,000 72,000 - 72,000 - Total Field 195,996 137,125 5,335 131,790 (1,140) [TOTAL EXPENDITURES 270,547 168,603 40,619 127,984 11,286 Net change in fund balance $ $ 63,120 $ 193,315 $ 130,195 $ 85,450 FUND BAL,BEGINNING(OCT 1,2013) 506,045 506,045 506,045 FUND BALANCE,ENDING $ 506,045 $ 569,165 $ 699,360 Page 2 Report Date: 1/20/2014 16I '1 A3 CEDAR HAMMOCK Community Development District Supporting Schedules December 31,2013 , . , . . 1611 A.3 Cedar Hammock Community Development District Non-Ad Valorem Special Assessments (Collier County Tax Collector- Monthly Collection Distributions) For the Fiscal Year Ending September 30, 2014 Discount/ Gross Date Net Amount (Penalties) County Exp Amount Received Received Amount Amount Received Assessments Levied $279,650 Allocation % 100% 11/07/13 $ 2,437.41 $ 137.85 $ 49.74 $ 2,625.00 11/15/13 41,160.00 1,750.00 840.00 43,750.00 11/27/13 90,552.00 3,850.00 1,848.00 96,250.00 12/13/13 87,719.70 3,677.60 1,790.20 93,187.50 12/27/13 7,066.68 226.60 144.22 7,437.50 TOTAL $ 228,935.79 $ 9,642.05 $ 4,672.16 $ 243,250.00 % COLLECTED 86.98% TOTAL OUTSTANDING $ 36,400.00 Report Date: 1/20/2014 Prepared by: Severn Trent Management Services Page 3 161 'i A 3 CEDAR HAMMOCK All Funds Community Development District Cash and Investment Report Deaember3f,2013 General Fund Account Name Bank Name Investment Type )mat dty � Balance Checking Account-Operating SunTrust Bank n/a n/a 0.10% $ 279,846 Certificate of Deposit 1st So Bank 18 month CD 2/7/15 0.55% 25,294 Money Market Account Florida Shores Public Funds MMA n/a 0.45% 405,963 Total $ 711,103 Report Date: 1/20/2014 Prepared By: Severn Trent Management Services Page 4 . . . . 161 1 A 3 Cedar Hammock CDD Bank Reconciliation Bank Account No. 9995 Statement No. 12-13 Statement Date 12/31/13 G/L Balance($) 279,846 40 Statement Balance 286,436.40 G/L Balance 279,846.40 Outstanding Deposits 0.00 Positive Adjustments 0.00 Subtotal 286,436.40 Subtotal 279,846.40 Outstanding Checks 6,590.00 Negative Adjustments 0.00 Total Differences 0.00 Ending G/L Balance 279,846,40 Ending Balance 279,846.40 Difference 0.00 Postlnc CleareQ DMA Document Tvee Document No. Description Amount Amount Difference Deposits 12/13/13 ACH CREDIT COLLIER CTY TAX COLL:ASSMNTS RCVD thru 12/12/ 87,719.70 87,719.70 0.00 12/19/13 ACH DEBIT SUNTRUST-BANK ANALYSIS FEE -84.23 -84.23 0.00 12/27/13 ACH CREDIT COLLIER CTY TAX COLL:ASSMNTS RCVD thru 12/26/ 7,066.68 7,066.68 0.00 12/31/13 ACH CREDIT SUNTRUST INTEREST INC-DEC 2013 14.75 14.75 0.00 Total Deposits. , . . . . 94,716.90 94,716.90 0.00 Outstanding Checks 12/12/13 Payment 1529 BANKS ENGINEERING INC 2,590.00 0.00 2,590.00 12/12/13 Payment 1532 Landshore Enterprises LLC 4,000.00 0.00 4,000.00 Total Outstanding Checks 6,590 00 Page 5 $ § § § ) % A7r R q R 7 § Q ( 2,L6 2 ® } } § § k © } 4 § 4 ■ & . ) a V k1 § 1 ) k � ) kkk 1 � / 77 w / R kR \ k § 7282 u u. § § § -it 5-t kR § 1 _ k 2 \ / ƒ \ L k \ P Fe I2 ) 2 \ f $ f 13E g i ) ƒ ƒ \ / i O_ . Q N \e0 . 2 V 111 1�( } k § ' ' � e / .▪ . . . fq @ _ _ _ _ 22 - § B § . � ( { JJ / � ¥ $ / 7 kJ / gg i /w / £ ( « e \ j } / em a7 / ( i 1r / k kk ) § § § flU ) w 0300 1.-.) I g ) aare a \ § d ) R a > / 1- w 1- 3333 E 0 § 0 ZZZZ « 0.t 2 § � � ( G ■ \ g [ ) $ LL \ \ 2 \ Q § 0 u. n n mm nrnn CO � : la 4 § ) 75 2 5555 a § \ \ \ \ \ 10 J . . w a _ _ ■ k \ 1f k j § § § § § § i § § § § ce 1611 A-3 0 FR � H A 1 8 >j _ MINUTES OF MEETING By """° CEDAR HAMMOCK COMMUNITY DEVELOPMENT DISTRICT The regular meeting of the Board of Supervisors of the Cedar Hammock Community Development District was held on Monday, February 10, 2014 at 3:00 PM at Cedar Hammock Clubhouse, 8660 Cedar Hammock Boulevard,Naples, Florida. Present and constituting a quorum were: Frank J. Vaselewski Chairman Thomas Cook Vice Chairman Larry Minamyer Assistant Secretary Robert Nocera Assistant Secretary Gary McClellan Assistant Secretary Also present were: Cal Teague District Manager The following is a summary of the discussions and actions taken at the February 10, 2014 Cedar Hammock Board of Supervisors meeting. FIRST ORDER OF BUSINESS Roll Call Mr. Vaselewski called the meeting to order and called the roll. SECOND ORDER OF BUSINESS Approval of the Minutes of the January 13,2014 Meeting On MOTION by Mr. Cook seconded by Mr. McClellan with all in favor, the minutes of the January 13, 2014 meeting were approved. THIRD ORDER OF BUSINESS Audience Comments There being none, the next item followed. 16I 1 February 10, 2014 Cedar Hammock C D FOURTH ORDER OF BUSINESS Old Business A. Update on Water Use Permit • Mr. Teague reported there was no update to the status of the application for modification of the Water Use Permit, as it is still being reviewed by the SWFWMD. B. Update of Utility Ownership • Mr. Teague reported there is no update on the utilities ownership as we are still waiting for a response from the County as to what records they have or will require to accept the utilities from the F3, 4, and 5 tracts. C. Update on Road Resurfacing Project • Mr. Teague provided an update on the road paving project. The status and actions taken are as follows: o Construction on Phase I should be ready to begin in early to mid-August. o Bids need to be received by April 28th so they can be awarded. This process needs to begin so proposed bid specifications are ready for the March meeting. o The brick pavers marking the golf cart crossings are to be removed and replaced with asphalt. A recommendation is needed if the concrete borders should be removed or left in place. Removal of all of them should be included in the bid specifications as a separate item so the Board of Supervisors can determine if it is economically advantageous to do them all in Phase I. o Sam is looking at the condo parking's canopy where storm water diverters have been installed on the building side of the canopy. It appears to he damaging the asphalt. FIFTH ORDER OF BUSINESS New Business A. Fiscal Year 2015 Budget • Mr. Teague presented the tentative budget for Fiscal Year 2015. On MOTION by Mr. Cook seconded by Mr. Nocera with all in favor, Resolution 2014-1 a resolution of the Board of Supervisors of the Cedar Hammock Community Development District approving the budget for fiscal year 2015 and setting a public hearing thereon pursuant to Florida law was adopted. 2 , . , , , 1611A3 February 10, 2014 Cedar Hammock CDD • A public hearing was set for April 28th at 3:00 PM to consider adopting the FY 2015 Budget with no increase in assessments. SIXTH ORDER OF BUSINESS Manager's Report A. Financial Report for December,2013 • The financials were reviewed and accepted as presented. On MOTION by Mr. McClellan seconded by Mr. Minamyer with all in favor, the December, 2013 financials were accepted. • Budget goals for FY 2015 were discussed. • The Board would like to keep the budget as is, not increasing assessments for roads, pumps, and etcetera. SEVENTH ORDER OF BUSINESS Attorney's Report There being none, the next item followed. EIGHTH ORDER OF BUSINESS Engineer's Report There being none, the next item followed. NINTH ORDER OF BUSINESS Supervisor Requests There being none, the next item followed. TENTH ORDER OF BUSINESS Adjournment There being no further business, On MOTION by Mr. Minamyer seconded by Mr. McClellan with all in favor, the meting was adjourned. f, , Cal Teague, .. _. 4: t ctrl. Z>' . z. Secretary Vice-Chairman 3 161 1A3 r � c� c � JW, 18 20;4 Cedar Hammock Community Development District By VO Board of Supervisors Frank Vaselewski, Chairman Calvin Teague,District Manager Tom Cook,Vice Chairman Dan Cox,District Counsel Gary McClellan,Assistant Secretary Sam Marshall,District Engineer Larry Minamyer,Assistant Secretary Bob Nocera,Assistant Secretary Regular Meeting Agenda Monday, March 10, 2014—3:00 p.m. 1. Roll Call 2. Approval of the Minutes of the February 10,2014 Meeting 3. Audience Comments 4 Old Business A. Update on Water Use Permit Modification B. Utility Ownership Update 5. New Business A. Road Resurfacing Project Bid Specification Review B. Condo Parking Area Canopy Stormwater Diverters C. Golf Cart Crossing Pavers 6. Manager's Report A. Review of Proposed Budget for Fiscal Year 2015 B. Financial Report for January 31,2014 7. Attorney's Report 8. Engineer's Report 9. Supervisors Request 10. Adjournment THE NEXT REGULAR MEETING IS SCHEDULED FOR APRIL 28,2014 at 3:00 P.M. District Office: Meeting Location: 5911 Country Lakes Drive Cedar Hammock Clubhouse Fort Myers,Florida 8660 Cedar Hammock Boulevard 239-245-7118 Naples, Florida www.t,edarHarnmockCDD,com , . . , . 161 ........ ... „.... .............. , , ... I , / 1 i i I I • p Nts,„ H ...........,--,, , 1 1 ...." 4-..) I -...-t .4i Ni. 1 1 l \ $ N {,0 1 c.5.■•• I ""':7 i TN 1 I I 1 1 I 4:1 , I , ...`'-‘.1. t I rn'""ly 1 / . .., 1 1 1 1 ' # L ; ........._ _ _______ k I ."-' CI ....... r.--- -- _ 1 s. i I i _ __ -__1 - - - - - 1 S "7 . 74 EA_ _. _ - 0. - I 1 -5 -, f 1.,. . ,...,1- i 1 -77 -:".) ....;., 4....._ 1 --- -' 1 I I t., .1 t/v#, -_- -NI 1 g—4.--' -.4 --— - ' 4 , r_,../ , ,- 4 ,,. } ---, (5--- , Al- r -- ,1 Y t _., •-.< , ..........-. C42)1 Ntt 11.'--"H 131 k 01 1 4 t4 1' 4 ni / ....,. ....1 ..., . * /1 '—/ 1 6 I 1 A 3 CEDAR HAMMOCK Community Development District Annual Operating Budget Fiscal Year 2015 Version 2 - Modified Tentative Budget (modified on 3/03114) Prepared by: SEVERN r � 3 SERVICE S 1611 A'3 CEDAR HAMMOCK Community Development District General Fund Summary of Revenues,Expenditures and Changes in Fund Balances Fiscal Year 2015 Proposed Budget ADOPTED ACTUAL PROJECTED TOTAL ANNUAL ACTUAL BUDGET THRU FEB- PROJECTED BUDGET ACCOUNT DESCRIPTION FY 2013 FY 2014 JAN-2014 SEP-2014 FY 2014 FY 2015 REVENUES Interest-Investments $ 2,017 $ 2,080 $ 657 $ 1,314 $ 1,971 $ 2.017 Special Assmnts-Tax Collector 279,650 279,653 260,138 19,515 279,653 279,653 Special Assmnts-Discounts (10,223) (11,186) (10,089) (195) (10,284) (11,186) l TOTAL REVENUES 271,444 270;547 250,706 20.634 271,340 270,484 EXPENDITURES Administrative ProfServ-Engineering 18,179 10,000 8,475 16,950 25,425 10,000 ProfServ-Legal Services 3,238 1,500 865 1,730 2,595 3,000 ProfServ-Mgml Consulting Sery 32,479 33,129 11,043 22,086 33,129 33,129 ProfServ-Property Appraiser 4,195 4,195 4,195 4,195 4,195 ProfServ-Special Assessment 2,718 2.772 2,772 2,772 2,772 Auditing Services 5,000 5,250 5,250 5,250 5,250 Communication-Telephone 7 20 Postage and Freight 393 750 187 374 561 750 Insurance-General Liability 7,061 7,167 7,066 7,066 8,126 Printing and Binding 531 750 145 290 435 600 Legal Advertising 1,131 2,000 192 1,808 2,000 2.000 Misc-Bank Charges 514 1,000 233 544 777 1,000 Misc-Assessmnt Collection Cost 3,324 5,593 5,001 592 5,593 5.593 Office Supplies 469 250 88 176 264 270 Annual District Filing Fee 175 175 175 - 175 175 Total Administrative 79,414 74,551 40,437 49,800 90,237 76,860 Field ProfServ-Field Management 500 500 500 500 500 Contracts-Water Mgmt Services 7,200 7,200 2,400 4,800 7.200 7,200 Contracts-Water Quality 12,735 7,200 3,900 7,010 10.910 10,910 R&M-Bridge .- 3,000 R&M-Lake 3,000 800 1,600 2,400 3,00D RAM-Plant Replacement -- - 5,000 Misc-Contingency 1,150 3,096 910 1,520 2,730 3,096 Capital Outlay 14,172 50,000 - 50,000 50,000 43,918 Reserve-Bridges 15,000 - 15,000 Reserve-Bulkheads -- - 15,000 Reserve-Lakes 15,000 15,000 Reserve-Roadways 2,016 72,000 95,000 95,000 72,000 Total Field 37,773 195,996 8,010 160,730 168,740 193,624 TOTAL EXPENDITURES 117,187 270,547 48,447 210 530 258 977 270,484 Net change in fund balance 154,257 202,259 (189,896) 12,363 - FUND BALANCE,BEGINNING 351.788 506,045 506.045 - 506,045 518,408 FUND BALANCE,ENDING $ 506,045 $ 506,045 $ 708,304 $ (189,896) $ 518,408 $ 518,408 FY2014 FY2015 Gross Assessments 279,653 279,653 Assessable Units 799 799 Gross Assessments Per Unit $350.00 $350.00 Annual Operating and Debt Service Budget Page 1 Fiscal Year 2015 16tiA3 CEDAR HAMMOCK Community Development District General Fund Exhibit"A" Allocation of Fund Balances AVAILABLE FUNDS Amount Beginning Fund Balance- Fiscal Year 2015 $ 518,408 Net Change in Fund Balance- Fiscal Year 2015 Reserves- Fiscal Year 2015 Additions 117,000 Total Funds Available(Estimated)-9/30/2015 635,408 ALLOCATION OF AVAILABLE FUNDS Assigned Fund Balance Operating Reserve-First Quarter Operating Capital 38,371 Reserves-Bridges FY 2011 Reserve Funding 9,477 FY 2012 Reserve Funding 23,703 FY 2013 Reserve Funding 25,000 FY 2014 Reserve Funding 15,000 FY 2015 Reserve Funding 15,000 88,180 Reserves-Bulkheads FY 2011 Reserve Funding 40,000 FY 2012 Reserve Funding 38,245 FY 2013 Reserve Funding 47,000 FY 2014 Reserve Funding 15,000 FY 2015 Reserve Funding 15,000 155,245 Reserves-Lakes FY 2011 Reserve Funding 14,627 FY 2012 Reserve Funding 36,833 FY 2013 Reserve Funding 19,000 FY 2014 Reserve Funding 15,000 FY 2015 Reserve Funding 15,000 100,460 Reserves-Roadways FY 2011 Reserve Funding 145,000 FY 2012 Reserve Funding 23,375 FY 2013 Reserve Funding 25,223 FY 2014 Reserve Funding 72,000 FY 2014 Use of Fund Balance (95,000) FY 2015 Reserve Funding 72,000 242,598 Subtotal 624,854 Total Allocation of Available Funds 624,854 Total Unassigned(undesignated)Cash $ 10,554 Notes (1) Represents approximately 3 months of operating expenditures Annual Operating and Debt Service Budget Fiscal Year 2015 Page 2 1611 A3 Cedar Hammock Community Development District General Fund Budget Narrative Fiscal Year 2015 REVENUES: Interest Income The District earns interest on the monthly average collected balance for their operating accounts, money market accounts and certificates of deposits. Special Assessments-Tax Collector The District will levy a Non-Ad Valorem assessment on all sold and platted parcels within the District in order to pay for the operating expenditures during the Fiscal Year. Special Assessments- Discounts Per Section 197.162, Florida Statutes, discounts are allowed for early payment of assessments. The budgeted amount for the fiscal year is calculated at 4% of the anticipated Non-Ad Valorem assessments. EXPENDITURES: Administrative: Prof Sery- Engineering The District's engineer will be providing general engineering services to the District, i.e., attendance and preparation for monthly board meetings,review invoices, etc. Prof Sery-Legal Services The District's legal counsel will be providing general legal services to the District, i.e., attendance&preparation for monthly meetings,review operating &maintenance contracts, etc. Prof Sery- Management Consulting Sery The District receives Management, Accounting and Administrative services as part of a Management Agreement with Severn Trent Environmental Services, Inc. These services are further outlined in Exhibit"A" of the Management Agreement. Prof Sery- Property Appraiser The Property Appraiser provides the.District with a listing of the legal description of each property parcel within the District boundaries, and the names and addresses of the owners of such property. The District reimburses the Property Appraiser for necessary administrative costs incurred to provide this service. Per the Florida Statutes, administrative costs shall include,but not be limited to, those costs associated with personnel, forms, supplies, data processing, computer equipment, postage, and programming. The FY2015 budget for property appraiser costs was based on 1.5%of gross assessments. Annual Operating Budget Fiscal Year 2015 Page 3 1611A3 Cedar Hammock Community Development District General Fund Budget Narrative Fiscal Year 2015 Prof Sery-Special Assessment The District's Collection Agent will be providing financials services which include the collection of prepaid assessments, maintenance of District's assessment roll and levying the annual operating and maintenance assessments. Auditing Services The District is required annually to conduct an audit of its financial records by an Independent Certified Public Accounting Firm. Postage and Freight Mailing of agenda packages, overnight deliveries, correspondence, etc. Insurance- General Liability The District's General Liability &Public Officials Liability Insurance policy is with The Florida League of Cities, Inc. The Florida League of Cities, Inc. specializes in providing insurance coverage to governmental agencies. Projected 15% added for FY15 Budget. Printing&Binding Printing and Binding agenda packages for board meetings, printing of computerized checks, stationary, envelopes etc. Legal Advertising The District is required to advertise various notices for monthly Board meetings, public hearings, etc. in a newspaper of general circulation. Misc- Bank Charges Bank analysis fees that are incurred during the year. Misc-Assessment Collection Costs The District reimburses the Tax Collector for her or his necessary administrative costs. Per the Florida Statutes, administrative costs shall include, but not be limited to, those costs associated with personnel, forms, supplies, data processing, computer equipment, postage, and programming. The District also compensates the Tax Collector for the actual cost of collection or 2% on the amount of special assessments collected and remitted, whichever is greater. The FY2015 budget for collection costs was based on a maximum of 2% of the anticipated assessment collections. . Office Supplies Miscellaneous office supplies required for the preparation of agenda packages. Annual District Filing Fee The District is required to pay an annual fee to the Department of Economic Opportunity Division of Community Development for$175. Annual Operating Budget Fiscal Year 2015 Page 4 161 1 A3 Cedar Hammock Community Development District General Fund Budget Narrative Fiscal Year 2015 Field Services: Contracts—Water Mgmt Services Professional services for environmental permit compliance. Currently all fees associated with the renewal of the Water Use Permit. Contracts- Water Quality Monitoring Services, Testing and other professional services in monitoring water quality for reporting to regulatory agencies. R&M-Bridge Repair and maintenance expenses related to bridge structures. R&M- Lake Repair and maintenance expenses related to lakes including washout repairs and erosion. R&M-Aquatic Plant Replacement For replacement or addition of littoral plantings to existing lake littoral shelves in an effort to prevent erosion and improve water quality within the lakes. R&M -Mitigation It is required that the District establishes a surface water quality program, which will consist of sampling and analysis from various points within the District. Misc-Contingency Any current year Field expenditure that may not have been provided for in the budget. Capital Outlay Capital expenditures for items such as irrigation equipment or other items meeting capital expenditure requirements with a cost of at least$1,000 and a life expectancy of at least 3 years, Reserve- Bridges Funds to be set aside for future bridge expenditures as determined by the BOS. Reserve -Bulkheads Funds to be set aside for future bulkhead expenditures as determined by the BOS. Reserve- Lakes Funds to be set aside for future lake expenditures as determined by the BOS. Reserve- Roadways Funds to be set aside for future roadway expenditures as determined by the BOS, Annual Operating Budget Fiscal Year 2015 Page 5 1611 A3 Cedar Hammock Community Development District Financial Report January 31,2014 Prepared by SEVERN SERV OFS 1611 A 3 CEDAR HAMMOCK Community Development District Table of Contents FINANCIAL STATEMENTS Balance Sheet Page 1 Statement of Revenues,Expenditures and Changes in Fund Balances General Fund Page 2 SUPPORTING SCHEDULES Non-Ad Valorem Special Assessments Page 3 Cash and Investment Report Page 4 Suntrust Bank Reconciliation Page 5 Check Register&Invoice Copies ......................................................... Page 6-22 1611 A3 CEDAR HAMMOCK Community Development District Financial Statements (Unaudited) January 31, 2014 1 6 I t A 3 CEDAR HAMMOCK Community Development District General Fund Balance Sheet January 31, 2014 ACCOUNT DESCRIPTION TOTAL ASSETS Cash - Checking Account $ 279,962 Investments: Certificates of Deposit- 18 Months 25,294 Money Market Account 406,278 TOTAL ASSETS $ 711,534 LIABILITIES Accounts Payable $ 2,630 Accrued Expenses 600 [TOTAL LIABILITIES 3,230 • FUND BALANCES Assigned to: Operating Reserves 38,077 Reserves- Bridges 58,180 Reserves- Bulkheads 125,245 Reserves - Lakes 70,460 Reserves - Roadways 193,598 Unassigned: 222,744 TOTAL FUND BALANCES $ 708,304 TOTAL LIABILITIES & FUND BALANCES $ 711,534 Report Date:2/21/2014 Page 1 1611 A3 . . . . . CEDAR HAMMOCK Community Development District General Fund Statement of Revenues, Expenditures and Changes in Fund Balances For the Period Ending January 31, 2014 ANNUAL ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE($) JAN-14 ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) ACTUAL REVENUES Interest-Investments $ 2,080 $ 693 $ 657 $ (36) $ 332 Special Assmnts-Tax Collector 279,653 251,212 260,138 8,926 16,888 Special Assmnts-Discounts (11,186) (10,049) (10,089) (40) (447) TOTAL REVENUES 270,547 241,856 250,706 8,850 16,773 l EXPENDITURES Administration ProfServ-Engineering 10,000 3,333 8,475 (5,142) 1,850 ProfServ-Legal Services 1,500 500 865 (365) 90 Prof Serv-Mgmt Consulting Sery 33,129 11,044 11,043 1 2,761 ProfServ-Property Appraiser 4,195 4,195 4,195 - - Prof Serv-Special Assessment 2,772 2,772 2,772 Auditing Services 5,250 - Communication-Telephone 20 7 7 Postage and Freight 750 250 187 63 52 Insurance-General Liability 7,167 7,167 7,066 101 Printing and Binding 750 250 145 105 3 Legal Advertising 2,000 668 192 476 - Misc-Bank Charges 1,000 332 233 99 68 Misc-Assessmnt Collection Cost 5,593 5,024 5,001 23 329 Office Supplies 250 84 88 (4) - Annual District Filing Fee 175 175 175 - ,. Total Administration 74,551 35,801 40,437 (4,636) 5,153 Field Prof Serv-Field Management 500 500 - 500 - Contracts-Water Mgmt Services 7,200 2,400 2,400 600 Contracts-Water Quality 7,200 2,400 3,900 (1,500) 1,275 R&M-Bridge 3,000 1,000 - 1,000 R&M-Lake 3,000 1,000 800 200 800 R&M-Plant Replacement 5,000 1,667 - 1,667 - Misc-Contingency 3,096 1,032 910 122 Capital Outlay 50,000 16,668 16,668 Reserve-Bridges 15,000 15,000 15,000 - Reserve-Bulkheads 15,000 15,000 - 15,000 Reserve-Lakes 15,000 15,000 - 15,000 - Reserve-Roadways 72,000 72,000 - 72,000 Total Field 195,996 143,667 8,010 135,657 2,675 !TOTAL EXPENDITURES 270,547 179,468 48,447 131,021 7,828 Net change in fund balance $ - $ 62,388 $ 202,259 $ 139,871 $ 8,945 FUND BALANCE,BEGINNING(OCT 1,2013) 506,045 506,045 506,045 FUND BALANCE,ENDING $ 506,045 $ 568,433 $ 708,304 Report Date:2/21/2014 Page 2 1 '6 1 1 A 3 CEDAR HAMMOCK Community Development District Supporting Schedules January 31, 2014 1611 A3 Cedar Hammock Community Development District Non-Ad Valorem Special Assessments (Collier County Tax Collector- Monthly Collection Distributions) For the Fiscal Year Ending September 30, 2014 Discount/ Gross Date Net Amount (Penalties) County Exp Amount Received Received Amount Amount Received Assessments Levied $279,650 Allocation % 100% 11/07/13 $ 2,437.41 $ 137.85 $ 49.74 $ 2,625.00 11/15/13 41,160.00 1,750.00 840.00 43,750.00 11/27/13 90,552.00 3,850.00 1,848.00 96,250.00 12/13/13 87,719.70 3,677.60 1,790.20 93,187.50 12/27/13 7,066.68 226.60 144.22 7,437.50 01/30/14 16,111.59 447.10 328.81 16,887.50 TOTAL $ 245,047.38 $ 10,089.15 $ 5,000.97 $ 260,137.50 % COLLECTED 93.02% TOTAL OUTSTANDING $ 19,512.50 Report Date: 2/21/2014 Prepared by: Severn Trent Management Services Page 3 161i A3 , CEDAR HAMMOCK All Funds Community Development District Cash and Investment Report January 31,2014 [General Fund Account Name Sank Name Investment Type Matudbf Yield Balarge Checking Account-Operating SunTrust Bank n/a n/a 0.10% $ 279,962 Certificate of Deposit 1st So Bank 18 month CD 2/7/15 0.55% 25,294 Money Market Account Florida Shores Public Funds MMA n/a 0.45% 406,278 Total $ 711,534 Report Date:2/21/2014 Prepared By: Severn Trent Management Services Page 4 161j A 3 Cedar Hammock CDD Bank Reconciliation Bank Account No. 9995 Statement No. 01-14 Statement Data 01/31/14 G/L Balance($) 279,962.31 Statement Balance 284,673.01 G/L Balance 279,962.31 Outstanding Deposits 0.00 Positive Adjustments 0.00 Subtotal 284,673.01 Subtotal 279,962.31 Outstanding Checks 4,710.70 Negative Adjustments 0.00 Total Differences 0.00 Ending G/L Balance 279,962.31 Ending Balance 279,962 31 Difference 0 00 posting Cleared Date Document Type Document No. Description Amount Amount Difference Deposits 01/03/14 1532 Voiding check 1532. 4,000.00 4,000.00 0.00 01/22/14 ACH DEBIT SUNTRUST-BANK ANALYSIS FEE -68.21 -68.21 0.00 01/30/14 ACH CREDIT COLLIER CTY TAX COLL:ASSMNTS RCVD thru 1/29/1 16,111.59 16,111.59 0.00 01/31/14 ACH CREDIT SUNTRUST INTEREST INC-JAN 2014 16.38 16.38 000 Total Deposits , . 20,059.76 20,059 76 0.00 Outstanding Checks 01/29/14 Payment 1540 BANKS ENGINEERING INC 1,295.00 0.00 1,295.00 01/29/14 Payment 1541 CARDNO ENTRIX 600.00 0.00 600,00 01/29/14 Payment 1542 FEDEX 47.41 0.00 47.41 01/29/14 Payment 1543 SEVERN TRENT ENVIRONMENTAL 2,768.29 0.00 2,768.29 Total Outstanding Checks, . 4,710.70 Page 5 1611 , 3 .. ....... iO 2 O O O S O P. 0 0 0 ^ O O N Q) dn. Lpr1 a0 61 O S8 o Vl � � 2 "2 'o Lpp � .t y d a } 1 iN p o E o 0 0 0 0 0 0 0 pp E E en pp rn A m F.',-, m a M M M I!) M N M M u� to in ir)) h 7 '2 7 7 7 in 7 6. 7 rn 7 7 1. rn v) 7 1. A r•L r: A a6 of r; r; 0 r` cg g rii rb 1 j 0 o g o yg R o o g 8 0 °o vMi in u) iri vMii vMi u� in vMi r� ir, u`� i uMi 1 F ,__ p r? k P .f 8 a a 1 CC CC CC .g r Y , M ig ht M E a 3 M (3 ,§ 1 Q. 2 N o 5 .E ,E .E g r U ' "' d. od oa oC vz z ) 6 m o 5 (§ c6 .1 1111 Q g. g ./ III E E NN £yy 0 0 r . z � � , C N NF.1- N O . .a :a NNN (NV (�p� fV i .� M M N N In QQ r r �i N N N N I cMO co co r, apo r` ti h ti (iii�»>pD»ii t&"4. oD N I!�-A1 r� V) .N- of �) .- ch r N N N N Of N N rn rn V/ I- . I- F Z Z Z Z Z W W W W W W 1 Z Z Z Z Z SSZ Z ?U 0 O O O O U O O O er dCe Ce K W y o o w o 5555 l r Z w w w = y = I- '- F Z W j u o Q 'j V U U V1 fn U1 (n o CS LL Li_ 0 N N p a a v r. v a V. a v a a a a s a a a �1 Z b. C 6 1 - 5 O 5 !- H a i+f l C ! HH cu r[*f o LLS o ��ll6 o o o IAA o o 0 0 o E m MI g l E m 5 CD , Z 1 ,_ g __ , I, E E E E 0 E l 'g- TE E § E g o U LL o , , 161 . 1 A3OH, JV�Vi $ 8 Lv14 j/ll MINUTES OF MEETING BYI CEDAR HAMMOCK COMMUNITY DEVELOPMENT DISTRICT The regular meeting of the Board of Supervisors of the Cedar Hammock Community Development District was held on Monday, March 10, 2014 at 3:00 PM at Cedar Hammock Clubhouse, 8660 Cedar Hammock Boulevard,Naples, Florida. Present and constituting a quorum were: Frank J. Vaselewski Chairman Thomas Cook Vice Chairman Larry Minamyer Assistant Secretary Robert Nocera Assistant Secretary Gary McClellan Assistant Secretary Also present were: Gary Rawlings Assistant District Manager Ben Bledsaw District Engineer The following is a summary of the discussions and actions taken at the March 10, 2014 Cedar Hammock Board of Supervisors meeting. FIRST ORDER OF BUSINESS Roll Call Mr. Vaselewski called the meeting to order and called the roll, SECOND ORDER OF BUSINESS Approval of the Minutes of the February 10,2014 Meeting On MOTION by Mr. Cook seconded by Mr. McClellan with all in favor, the minutes of the February 10, 2014 meeting were approved. THIRD ORDER OF BUSINESS Audience Comments • Mr. McClellan outlined the drainage issue at Verandah IV. • Mr. Michael Schwartz addressed drainage between the condo buildings and presented a plan drafted by the landscape company to solve the problem between 3870 and 3860 Sawgrass. o Discussion followed on the drainage and the plan. 1611 A3 March 10, 2014 Cedar Hammock CDD On MOTION by Mr. McClellan seconded by Mr. Vaselewski with all in favor the2lan for 3870 and 3860 Saw grass was approved. • Mr. Schwartz noted the HOA is funding the drainage project. • Mr. Schwartz inquired about removing Live Oak trees that are undermining concrete A/C pads and could do other damage to the building foundations. o Discussion followed with the Board determining this is an HOA issue. The HOA will need to pursue removal of the trees with Collier County. On MOTION by Mr. McClellan seconded by Mr. Vaselewski with all in favor, to amend the prior motion to include approval of drainage repairs between Verandah buildings 3860/3870/3880/3890 was approved. FOURTH ORDER OF BUSINESS Old Business A. Update on Water Use Permit Modification • Mr. Rawlings reported there is no update to the status of the application for modification of the Water Use Permit as it is still being reviewed by SWFWMD. B. Update of Utility Ownership • Mr. Rawlings reported there is no update on the utilities ownership as we are still waiting for a response from the County. FIFTH ORDER OF BUSINESS New Business A. Road Resurfacing Project Bid Specifications Review • Mr. Rawlings noted they will provide the specifications to the Board via email. o Mr. Cook noted the specs need to include the amount of grinding. • Discussion continued on the bid package; the Board noted they would like to review the package before it is distributed to contractors. • The Board discussed continuing the meeting to address the road resurfacing. On MOTION by Mr. Cook seconded by Mr. Nocera with all in favor approving continuation of the meeting to April 7, 2014 for the road project. 2 161 A 3 March 10, 2014 Cedar Hammock CDD B. Condo Parking Area Canopy Stormwater Divertcrs • Mr. Bledsaw noted the easiest fix would be downspouts on the carports routing water to an area where it will not cause damage. • Discussion followed on downspouts with it being noted installing downspouts are the responsibility of the Terrace Associations. C. Golf Cart Crossing Pavers • Mr. Bledsaw reported he looked at the pavers and they can be removed, it is an aesthetic issue. He noted when they are piecing asphalt they have to make sure it is installed correctly or it will settle and be too high or too low. o Discussion followed on the concrete ribbon and pavers with the consensus of the Board being to leave the pavers in place. SIXTH ORDER OF BUSINESS Manager's Report A. Review of Proposed Budget for Fiscal Year 2015 • The public hearing is scheduled for April 28`h • Discussion followed on the FY 2015 budget and funding for the road project. B. Financial Report for January 31, 2014 • The financials were reviewed. o Non-ad valorem assessments are 93% collected. On MOTION by Mr. Vaselewski seconded by Mr. Minamyer with all in favor, the January 2014 financials were accepted. SEVENTH ORDER OF BUSINESS Attorney's Report There being none, the next item followed. EIGHTH ORDER OF BUSINESS Engineer's Report There being none,the next item followed. NINTH ORDER OF BUSINESS Supervisor Requests There being none, the next item followed. 3 1 6 1 1 k3 March 10, 2014 Cedar Hammock CDD TENTH ORDER OF BUSINESS Adjournment There being no further business, On MOTION by Mr. Minamyer seconded by Mr. Nocera with all in favor,the meeting was continued to April 7, 2014. /// ex, e 4-4 Cal Teague /Frank Vaselewsk Secretary Chairman 4 161 1 A 3 E 57 Fr n L 1[1-) 11 I s I (_J By--4Lll�,__._,__ MINUTES OF MEETING CEDAR HAMMOCK COMMUNITY DEVELOPMENT DISTRICT The recessed meeting of the Board of Supervisors of the Cedar Hammock Community Development District held on March 10, 2014 was reconvened on Monday, April 7, 2014 at 3:00 PM at Cedar Hammock Clubhouse, 8660 Cedar Hammock Boulevard,Naples, Florida. Present and constituting a quorum were: Frank J. Vaselewski Chairman Thomas Cook Vice Chairman Larry Minamyer Assistant Secretary Robert Nocera Assistant Secretary Gary McClellan Assistant Secretary Also present were: Tennille Adams Severn Trent Services Sam Marshall District Engineer The following is a summary of the discussions and actions taken at the April 7, 2014 Cedar Hammock Board of Supervisors meeting. FIRST ORDER OF BUSINESS Roll Call Ms. Adams called the meeting to order and called the roll. SECOND ORDER OF BUSINESS Audience Comments There being none, the next item followed. THIRD ORDER OF BUSINESS Road Resurfacing Project • Mr. Marshall addressed the bids noting Pulvamix is the preferred process. o Mr. Cook suggested that Wax Myrtle only be paved to the cart path. o Milling was discussed. • Discussion followed on the golf course project - it should be done by the first part of August. • Mr. Vaselewski addressed providing notice to the residents who will affected by the project. 1611 A� April 7, 2014 Cedar Hammock CDD o Mr. Marshall noted they can have the contractor put notices on doors on when they are going to be working. The contractor will try to leave half the road. o Discussion continued on providing notice with Mr. Marshall suggesting an e-blast and a door hanger. • Mr. Marshall outlined the bids. o Gulf Paving - low bidder using Pulvamix o PMI - bid for Pulvamix o Ajax - bid for milling o Seton's Process - bid for milling o OHL - bid for Pulvamix • The schedule is as follows: o Within two weeks be under contract with the low bidder. o Coordinate with Mr. Read. o Schedule a pre-construction meeting. o Identify a supervisor to be the onsite coordinator for the contractor. • Mr. Minamyer addressed coordinating with the golf course project. • Mr. Nocera addressed each portion of the paving project being a separate project and awarding to Gulf Paving does not commit them for the remainder of the project. o Mr. Marshall noted all will be independent/separate bids. • Discussion continued on the bids for the project and expenses not included in the contract such as permitting, surveying, and as-builts. • Mr. McClellan will be the onsite point of contact with Mr. Nocera being the second contact if Mr. McClellan is not available. o Mr. Marshall noted they will not be expected to direct the contractor, observe or be in the chain of responsibility. If an issue arises call Mr. Marshall or Mr. Teague. • Mr. Marshall outlined the items to be coordinated: o Blue reflectors for the fire hydrants to be replaced. o Golf course project coordination- mid-August start. o Stop at cart path on Wax Myrtle. o Notification emails and door hangers. 2 1611 A3 April 7, 2014 Cedar Hammock CDD o Monday and Thursday are garbage pick-ups days. On MOTION by Mr. Cook seconded by Mr. Minamyer with all in favor, to enter into a contract the road resurfacing project with Gulf Paving Company at a cost of$88,180,07 was approved. FOURTH ORDER OF BUSINESS Adjournment There being no further business, 7/ �_yr R i'i' // y,Y. / ( •C Cal Teague rank Vaselewski —� .__.. / Secretary Chairman 3 Patricia L. Morgan 1611 A4 From: Martha S.Vergara Sent: Wednesday, August 06, 2014 2:37 PM To: Patricia L. Morgan Subject: FW: Attachments: 05-08-14 Estates Town Hall Meeting Agenda and Handouts.pdf From: Flanagan, Jim Sent: Wednesday, August 06, 2014 2:04 PM To: Martha S. Vergara Cc: Sheffield, Michael Subject: Martha, Town Hall Meeting was held in Golden Gate Estates by Commissioner Nance on May 8, 2014 at UF/IFAS Extension Office community room at 14700 Immokalee Road.The meeting incorporated the attached agenda and handouts that were made available to attendees.There were no minutes. My apologies for not submitting sooner. Respectfully, Jim Flanagan Executive Assistant to Tim Nance, County Commissioner, District 5 W. Harmon Turner Building 3299 Tamiami Trail East-Suite 303 Naples, FL 34112 239-252-8604 239-821-3199 (cell) JimFlanagan@colliergov.net ..iu es:,.... d ;?,,k)fir,#..,.:,trb., ft,f,u s,TVA want you e r)a'E C.'.try.... t.. ea;,..F,._.a 4r _-... oubAc rurxIdb 4 t e trot Ostedd_ tb.s de by?Y,f. . .__f;r' 1 1611 A 1.-: TOWN HALL MEETING With Commissioner Tim Nance - Talk with Tim Estates Area/Corkscrew/Rural Lands May 8th 2014 at 6 : 00 pm '8 ' **''' 1 UF/IFAS Extension Office Meeting Room 14700 Immokalee Road (next to the Collier County Fairgrounds) Commissioner Tim Nance invites area residents and businesses to a Town Hall style meeting about what is happening in our community and in our County, share insights of some of the exciting things to come, and encourage residents to talk with Tim about concerns, ideas, and desires. Some of the subjects will include updates and information about: • Improvements in the EMS System and EMS Response time goals • Park and Recreation project updates—Big Corkscrew Regional Park, ATV Park • Transportation efforts-Widening of Golden Gate Blvd, Connectivity Bridges, Limerock Roads, 1-75 Interchange, and the new Emergency Response Station at MM 63 on 1-75 • Flood Prevention Efforts—North Golden Gate Estates Flow Way Project • Economic Development Efforts—Opportunity Naples, Planning projects, • Updates on local development projects—Estates area Shopping Centers,Town of Big Cypress and other general topics of discussion and interest to area residents. You are invited to participate in a question/answer session following Tim's presentation. Please make plans to visit us Thursday May 8th for a discussion, an exchange of information, and an opportunity to share your ideas with Tim. Invite your family, friends and, neighbors! For more information, contact Tim's Assistant, Jim Flanagan at 239-252-8604 or JimFlanagan @colliergov.net,or Collier County's Public Information Coordinator Connie Deane at 252-8365, ConnieDeane @colliergov.net or Debbie Armstrong at 252-5874, DebbieArmstrong @colliergov.net 1611q 4 District# 5 Town Hall Meeting Commissioner Tim Nance Thursday, May 8, 2014 Board of Collier County commissioners Tim Nance Commissioner, District 5 9381•rAx=3r::xc:• n-Nanceireolbergov ne A r+ar•non?urn'Cu ng•3-"88'rnarr 'rri Eas.Sute 3V2•Napes:+orcu:411: Introduction District 5 Boundary Map Handout 00 North Golden Gate Estates Unit Map-Display Board Handout OOa A. District #5 Needs 1. Emergency Management Services- Handout 1 2. Parks& Recreation— North Regional Area Concept Plan- Display Board Handout 2 a.) Corkscrew Regional Park- Conceptual Park Plan-Display Board Handout 3 b.) ATV Park 3. Road and Bridge Improvement a.) Widening of Golden Gate Blvd- Project Details-Display Boards Handout 4 b.) Limerock Road Paving Program Map-April 2014-Display Board Handout 5 Schedule of Road Paving- Display Board Handout 6 c.) 8th St& 16th St Connectivity Bridges E951 Bridge Study Map-Display Board Handout 7 d.) I-75 Interchange/Emergency Egress Concept Plan- Town of Big Cypress-Display Board Handout 8 e.) I-75 Ochopee Fire Station/MM 63 Rest Area FDOT Project info Sheet Handout 9 4. Watershed Management/FEMA Flood Maps/FEMA Flood Insurance a.) North Golden Gate Flowway NGG Flowway Culvert Project Plan-Display Board Handout 10 NGG Flowway Culvert Project Exec Summary Handout 11 b.) Localized Flooding issues and solutions L61144 Collier County Commissioner :44 Tim Nance - District #5 Tim is the Collier County Commissioner for District#5 in Eastern Collier County representing citizens of Golden Gate Estates, Immokalee,Ave Maria, Everglades City, and surrounding rural areas. A native Floridian,Tim grew up in Ft. Lauderdale, Florida where his father, L. Clayton Nance, served as the first Public Defender in the S.E. United States and later as a Broward County Circuit Judge. Tim attended the University of Florida, receiving two Bachelor's degrees, one in Chemistry and Political Science, and a second in Agribusiness. He is also a graduate of the OF Certificate Program in Environmental Studies. Following graduation in 1982,Tim and his wife Gayle decided to move permanently to Collier County. Tim spent the majority of his professional career as a business manager with Gargiulo, Inc. one of the largest growers and marketers of fresh market produce in the world, and one of Collier County's largest employers. There he served in a variety of capacities including recruitment of new management staff, business development, and Director of Operations for the Eastern United States. In total,Tim worked in agribusiness management for over 35 years with a variety of intensively cultivated and high value crops in operations management and as a private consultant developing business and growing systems for the production of perishable fruits,vegetables, ornamental plants, and flowering crops. His knowledge and skill in horticulture, coupled with his business acumen and ability to effectively communicate, enabled Tim to help build and manage successful businesses in regions throughout Florida,the eastern U.S., California,the Caribbean, Mexico,and the Middle East. Tim and his wife Gayle, a retired teacher, live on 14 acres in eastern Collier County. A strong proponent of private and community involvement,Tim is also active in a variety of Collier civic and service organizations and community charities. His passion is for open government and personal freedoms, business and management practices that are environmentally sustainable,and fiscal conservatism. In addition to his service as Commissioner,Tim has also been appointed to numerous advisory committees to Collier County local government including the Southwest Florida Regional Planning Council and the Collier County Metropolitan Planning Organization. Tim currently serves as the Vice Chairman of the Board of County Commissioners and the Chairman of the Tourist Development Council. County Commissioner Tim Nance—District 5—Board of County Commissioners W. Harmon Turner Blvd—Bldg F—Suite 303-3299 Tamiami Trail East,Naples FL 34120 Tel:239-252-8391 TimNance @colliergov.net Estates Area Office:50 Wilson Blvd South-inside the Tax Collector's Office—Thursdays and Fridays by appointment Immokalee Office:106 South 1st St,Immokalee—inside the County Clerk's Offices—Wednesdays by appointment Executive Assistant:Jim Flanagan—239-252-8604—JimFlanagan @colliergov.net 1611 A4 B. District #5 Projects and Issues 5. Economic Development and Jobs 2006 Town Node Map Display Board Handout 12 a.) Comprehensive Master Planning Effort Master Planning Areas Map Display Board Handout 13 b.) Opportunity Naples Status and Update Opportunity Naples/Market Street Web Link Info Handout 14 6. Development Updates a.) 40-Acre/Estates Shopping Center Latest Project Plan from GMP Amendment Handout 15 b.) Randall Blvd Shopping Center(call Jack Sullivan for update and forecast) Latest Project Plan from GMP Amendment Handout 16 C. Other Issues 7. Firearms -Gunfire in the Estates Wikipedia/FS 790 info sheet Handout 17 8. FEMA Flood Maps/FEMA Flood Insurance-status update De-obligation,insurance rates,DFIRM -Press Release Handout 18 9. Wildfire Mitigation/Wildfire Response Resource needs 10. Impact Fees—moratoriums,reductions,revenues and earmarks 11. Landscaping of Medians—Collier County Standard to date vs. Florida Friendly Standards 12. Rural Events a. 4-H Program b. Farm-City Barbeque c. Collier County Fairgrounds 13. Soccer/Stadium effort—status and update 14. Nuisance Bear Problems—Secure your trash,grills and pet food 15. Predation of small animals,pets and fowl—Panther,Bobcat,raccoons and owls 16. MSTUs How to create an MSTU/What is a millage rate Handout 19 17. FDEP/EPA Oilwell Permit Review Process—Roll of TN/Collier County relative to process 04-22-14 BCC Item 10.C. Exec Summary Handout 20 D. Office / Contact Information a. Commissioner Nance's Estates Area Office-inside Tax Collectors Office— 50 Wilson Blvd South—Generally Thursday and Friday by appointment b. Commissioner Nance's Immokalee Area Office-inside County Clerk's Office— 106 South First St Immokalee-Generally Wednesday by appointment i. Citizen Interests,Concerns and Comment Forms— Hand in,email or fax to 239-252-3602 N 1611 A4 , 1 ___ 1 i 1 Ili Hi i _ i i ZI 7777. 0 RitMY ,,,irEiF3 n Z 7700 7777797 I i ;0770 u+rJt+Y 2111 ^ -000 0a1dVMY -- _ I O YJ 7770 777977: i si i Aa SH Jr'Y 'K,_i i ! 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O C i n h N y i - "1 to rn ro h Fr,0, I ro ~ m i� 1 C m 2;','f. �~_ s no x ..-�. $ x 4 ,k" J y C d �m M rn , COLLIER COUNTY ROAD MAINTEN1N6 I i 1 A 4 GOLDEN GATE ESTATES LIMEROCK ROADS (April 2014) Handout 5 2 S.nctuary RD , m— Purple M n DR Z N 'o Limpkin -D � a C 4r w - e ( 72n E 7 d AVE NE Rabbit n RD pants.LN' 70th ENE O S PattR•• 68th ENE .. Wild rkey DR • 66th ENE .o 6th AVE NE LL 64th E NE `1 4th AVE NE A 62nd ENE 62nd AVE N$ \tea, 60th• E NE 60th AVE N \P 58th• E NE 58th AVE NE[. 56th AVE NE 54th• ENE 52nd• ENE Z 2 Z 50th ENE Z to y to R c t tia •7th AVE N: ,•� ; a 4 v 5thAVEN ..,,,,.. L - •7411.Al,-1.1/- y 45th A ENE 45th AVE NE Shady Hollow BLVD WSha- Hollow B E liti[11111 ' t ms.C 43rd AVE NE ■� 41st AVE NW t. 41stAVE NE 39th AVE NW 39th A NE L 39th AVE NED ilC•S" 37 AVE NW -I <O 37th AVE NEto 35th AVE NW QUARRY DR . 1 35th AVE NE 33rd AVE NW -3rd I Oil Well RD • .., . >I 3 2 2 r c C mm 31stAVE NEB 31st AVEN E• m m 2 2 2 0 y �ti 71 29th• E NE 29th AVE Q z 10 S/E ,ABAY•R p $ H " a ° 27th• E NE 27th AVE .•.. O ; t al . « t; 25 AE I& Randall BLVD•Like" D y 9 imm• - ' '• NW W 24 AVE NE 24th ENE 24th AVE N: O to a1...a 22nd AVE NW 22 d AVE NE 22nd VE NE 22nd AVE N m 11 A A A R 20th AVE NW c 20 AVE NE 20th• E NE 2 Z. C 18th AVE NW 18th• ENE 18th A NE 16th• ENE o mL) m S e2 3f(+( LN 14th AVE NW 14th• ENE 14 AVE NE 14th• E NE a. �TE l 12th AVE NW 12th• ENE 12 AVE NE 12th• ENE � y 10th AVE NW.. 10th• ENE t 0 AVE NE 10th• ENE 10th AVE ;:d,lit Beach RD ., - 8th A E NE 8th AVE N 3 2 2 2 2 2 Z 2 3 ; 3 3 3 A 2 2 2 2 2 2 2 2 2 F FZ.• 6th A ENE 6th AVE th AVE NW 2 2 2 ti, F. ti I- ti 2 2 2 2 2 F F. F y to 4th A ENE 4th AVE t• N to to N to N N y N . to t7 N to N % N 0 y s. a rd AVE NW N N to « « E. « to m to to m t « « m « « v� E `� .a- ,^.. « « « « o e « .e « S as v '� m N r 2nd• ENE 2nd AVE E st AVE NW•' N n r v u to �.t rarL J.. - - N w a ' Golden Gate BLVD E oh�n`ate BL'DV 2nd• ESE 2nd AV:SE trd AVE SW o N N N tan N y 3 3 3 3 3 W W W W y N N N y W W y y y y to y y y F u' a vi y 4ihA ESE 4th AV:SE {- 1- h F !- ti H ti - F F_ • ti H ti N N y y N ti co o th AVE SW u' « 3 3 « '= t s « y a co a « w ' F ' a v 6th A ESE 6th AV:SE I th AVE SW.� N to t7 N .°_' ^_ r. y a` a- h M 4 4 O u to ° N w 8th A ESE 8th AV:SE a- i White 1 L ^ H --y = 3- N y E�angtpa f A E v 10th• ESE 10th AV SE 11th AVE SW H a y f. r, ti to F, i7 --�— 12 AVE SE 12th AV:SE F 13th AVE SW L E 5 a a Y 2 1 f3. S CO 14. AVE SE 14th AV SE 15th AVE SW H y y m 15th FIVE SK 1° 00 ° `V, 16, AVE SE 16th AV. SE 17th AVE SW ' to 18t AVE SE 19th AVE SYW n yi to 20th AVE SE > 21st AVE SW C > 22nd AVE SE 2 C 23rd AVE SW •• a 24th AVE SE oo 6 25th AVE SW :ea eAVE m 26th AVE SE 0 Bent,n R.• 26th AV:. 27th AVE SW C O 1 w 28th AVE SE 28th AV:SE 29TH AVE SW —r 30th AVE SE 30th AvE1SE 31stAVESW (3 S. 32n AVE SE 32ndAVf,SE Markle AVE • 34t AVE SE 34th AVE S, __, D in Evert .•VE 36t AVE SE 36th AVE SE FA 1 - BLVD K ta- Q 38t AVE SE 3 .8th AV SEA u \ 40 AVE SE 40th AV SE h/te Lake BLV• to J "'� I•�.=.--_ Blackburn RD E 1 =a -- 42nd AVE SE '3 48TH AVE SE 48 H AVE SE 48TH AVE SE F .at_l, BLVD .._. CO eo 50TH AVE SE 50.H AVE SE 50TH AVE SE Legend County Maintained Roads Roads Existing Limerock Roads r y 4 16114 A -COLLIER COUNTY ROAD AND BRIDGE MAINTENANCE DEPARTMENT LIMEROCK ROAD CONVERSION Handout 06 ESTIMATED SCHEDULE (Based on annual funding at$300k) ESTIMATES UPDATED ON LENGTH TOTAL ALL LIMEROCK ROADS 10 4/14/14 4:47 PM FEET TOTAL ESTIMATE O U E w 198.290 $3,693,957.88 0> O LISTED COST BENEFIT RECOMMENDED LIMEROCK LENGTH ROADS TOTAL ESTIMATE (COST/NUMBER OF R E Fiscal Year to ROADS z 198,290 $3,693,957.88 HOME) w o c..).1 be Paved LIMEROCK CONVERSION PROGRAM ROAD RATING ESTIMATED FY TO BE ROADS HOMES LENGTH ESTIMATED COST COST BENEFIT CUMULATIVE COST PAVED 1 30 TH AVENUE SE(WEST) Everglades 8 3648 $67,814.46 $8,476.81 $67,814.46 2013/14 2 8TH AVENUE NE(EAST) Desoto 2 goo $17,105.00 $8,552.50 $84,919.46 2013/14 3 2 ND STREET NW(SOUTH) 25th Ave NW 2 014 $17,363.30 $8,681.65 $102,282.76 2013/14 4 58 TH AVENUE NE(WEST) Desoto 10 4,707 $87,344.15 $6,734.42 $189,626.91 2013/14 5 30 TH AVENUE SE(EAST) Everglades 11 5,236 $97,104.20 $8,827.65 $286,731.11 2013/14 6 70 TH AVENUE NE(EAST) Everglades 11 5.258 $97,510.10 $8,864.55 $384,241.21 7 68 TH AVENUE NE(WEST) Everglades 11 5,359 $99,373.55 $9,033.96 $483,614.76 8 24 TH AVENUE SE(EAST) Desoto 5 2,450 $45,702.50 $9,140.50 $529,317.26 9 10 TH AVENUE NE(WEST) 161h St NE 4 1,972 $36,883.40 $9,220.85 $566,200.66 15 10 34 TH AVENUE SE(WEST) Desoto 8 4,252 $78,949.40 $9,868.68 $645,150.06 11 72 ND AVENUE NE(WEST) Everglades 10 5.380 $99,766.90 $9,976.69 $744,916.96 12 62 ND AVENUE NE(WEST) Desoto 9 5,050 $93,665.12 $10,407.24 $838,582.08 16 13 32 ND AVENUE SE(EAST) Everglades 9 5,254 $97,428.92 $10,825.44 $936,011.00 14 68 TH AVENUE NE(EAST) 40th St NE 7 4,124 $76,581.90 $10,940.27 $1,012,592.90 15 30 TH AVENUE SE(WEST) Desoto 7 4.282 $79,504.38 $11,357.77 $1,092,097.27 16 34 TH AVENUE SE(WEST) Everglades 6 3.691 $68,593.78 $11,432.30 $1,160,691.06 17 17 2ND AVENUE SE(EAST) Desoto 4 2.497 $46,577.77 $11,644.44 $1,207,268.82 18 34 TH AVENUE SE(EAST) Everglades 8 5,259 $97,526.34 $12,190.79 $1,304,795.16 19 12TH AVENUE NE(WEST) 11301 61 NE 3 1.985 $37,128.42 $12,376.14 $1,341,923.58 20 41 ST AVENUE NW(WEST) wilson 9 6,035 $111,846.49 $12,427.39 $1,453,770.06 21 64 TH AVENUE NE(WEST) Everglades 8 5.407 $100,253.98 $12,531.75 $1,554,024.05 22 31 ST AVENUE NE(EAST) Desoto 1 687 $13,175.15 $13,175.15 $1,567,199.20 23 26 TH AVENUE SE(WEST) Desoto 6 4.208 $79,796.62 $13,299.44 $1,646,995.62 24 64TH AVENUE NE(EAST) 40th St NE 7 5.087 $94,355.15 $13,479.31 $1,741,350.97 25 30 TH AVENUE SE(EAST) Desoto 5 3.848 $67,805.60 $13,561.12 $1,809,156.57 26 37 TH AVENUE NW(WEST) Wilson 8 5,903 $109,411.09 $13,676.39 $1,918,567.66 27 45 TH AVENUE NE(EAST) 4011,St NE 6 4,483 $83,206.18 $13,867.70 $2,001,773.84 28 62 ND AVENUE NE(EAST) Everglades 8 5.259 $97,526.34 $12,190.79 $2,099,300.18 29 46 TH STREET NE(SOUTH) 54th Ave NE 5 3,926 $72,977.50 $14,595.50 $2,172,277.68 30 8TH STREET NW(SOUTH) 25th Ave NW 1 788 $15,038.60 $15,038.60 $2,187,316.28 31 18 TH AVENUE SE(EAST) Deem 3 2.519 $46,967.43 $15,655.81 $2,234,283.72 32 38 TH AVENUE SE(EAST) Everglades 6 5,259 $97,526.34 $16,254.39 $2,331,810.05 33 2 ND AVENUE NE(EAST) Desoto 2 1,884 $35,259.80 $17,629.90 $2,367,069.85 34 40 TH AVENUE SE(EAST) Everglades 5 5.259 $97,526.34 $19,505.27 $2,464,596.19 35 28 TH AVENUE SE(WEST) Desoto 4 4,287 $79,601.79 $19,900.45 $2,544,197.98 36 38 TH AVENUE SE(EAST) Desoto 1 1,177 $22,223.77 $22,223.77 $2,566,421.75 37 36 TH AVENUE SE(WEST) Everglades 3 3,717 $69,080.86 $23,026.95 $2,635,502.61 38 6 TH AVENUE NE(EAST) Desoto 1 1,230 $23,197.93 $23,197.93 $2,658,700.54 39 8 TH AVENUE SE(EAST) Desoto 2 2.824 $48,915.75 $24,457.88 $2,707,616.29 40 32 ND AVENUE SE(WEST) Desoto 3 4.268 579,212.13 $26,404.04 $2,786,828.42 41 62 ND AVENUE NE(WEST) Everglades 3 5,375 $99,669.49 $33,223.16 $2,886,497.91 42 38 TH AVENUE SE(WEST) Desoto 2 4,330 $80,381.12 $40,190.56 $2,966,879.03 43 40 TH AVENUE SE(EAST) Desoto 1 2,292 $42,778.54 $42,778.54 $3,009,657.57 44 40 TH AVENUE SE(WEST) Desoto 1 2,339 $43,655.29 $43,655.29 $3,053,312.86 45 36 TH AVENUE SE(EAST) oea010 1 2.387 $44,532.03 $44,532.03 $3,097,844.89 46 28 TH AVENUE SE(EAST) Desoto 1 2408 $44,921.70 $44,921.70 $3,142,766.59 47 70 TH AVENUE NE(EAST) 40th St NE 0 164 $3,519.90 NONE $3,146,286.48 48 15TH STREET SW(SOUTH) 10th Ave SW 0 259 $5,273.38 NONE $3,151,559.87 49 58 TH AVENUE NE(EAST) Desoto 0 343 $6,832.04 NONE $3,158,391.91 5o 13 TH STREET SW(SOUTH) 16th Ave SW 0 364 $7,221.70 NONE $3,165,613.61 51 62 ND AVENUE NE(EAST) Desoto 0 370 $7,319.12 NONE $3,172,932.73 52 11 TH STREET SW(SOUTH) 16th Ave SW 0 444 $8,682.94 NONE $3,181,615.68 53 9TH STREET SW(SOUTH) 16th Ave SW 0 502 $9,754.52 NONE $3,191,370.20 54 22 ND AVENUE NE(EAST) Desoto 0 581 $11,215.76 NONE $3,202,585.96 55 1 ST AVENUE NW(WEST) weber 0 597 $11,508.01 NONE $3,214,093.96 58 3 RD AVENUE SW(WEST) Weber 0 628 $12,092.50 NONE $3,226,186.47 57 24 TH AVENUE NE(EAST) Desoto 0 686 $13,164.08 NONE $3,239,350.55 58 10 TH AVENUE NE(EAST) Desoto 0 718 $13,748.58 NONE $3,253,099.12 59 12 TH AVENUE NE(EAST) Desoto 0 739 $14,138.24 NONE $3,267,237.36 60 RANDALL BLVD(EAST) Desoto 0 760 $14,527.90 NONE $3,281,765.27 61 18 TH AVENUE NE(EAST) Desoto 0 766 $14,625.32 NONE $3,296,390.59 62 27 TH AVENUE NE(EAST) Desoto 0 766 $14,625.32 NONE $3,311,015.91 63 29 TH AVENUE NE(EAST) Desoto 0 787 $15,014.98 NONE $3,326,030.89 64 14 TH AVENUE NE(EAST) Desoto 0 818 $15,599.48 NONE $3,341,630.37 65 20 TH AVENUE NE(EAST) Desoto 0 898 $17,060.72 NONE $3,358,691.09 66 4TH STREET NW(SOUTH) 25th Ave NW 0 958 $18,132.30 NONE $3,376,823.39 67 43 RD AVENUE NW(WEST) wilson 0 1270 $23,931.50 NONE $3,400,754.89 68 9 TH STREET NW(NORTH) 41st Ave NW 0 1,296 $24,411.20 NONE $3,425,166.09 69 ___ 36 TH AVENUE SE(WEST) Desoto 0 4.287 $79,601.79 NONE $3,504,767.88 70 41 ST AVENUE NW(WEST) 9th St NW 0 5.100 $94,595.00 NONE $3,599,362.88 71 43 RD AVENUE NW(WEST) 9th St NW 0 5,100 $94,595.00 NONE $3,693,957.88 4/14/2014 C:U/sers\limflanagan\AppData\Local\Microsoft\Windows\Temporary Internet Flies\Content.Outbok\BSHMPFIC\timerock Conversion Costs with FY 201314 Projects • 1 . 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Design Project Bridge 12-Propose Bridge By- July 14,2008 X Big Corkscrew Isard _ T Right of Way Project Fire District(BGFD) 161 ` 1 44 Handout 08 Methodology Letter Of Understanding(MLOI.1 Figure 6: Big Cypress Development IMMOKALEE Collier Enterprises is proposing to build a new town,called Big Cypress,under a landmark growth plan adopted by Collier County in 2002. The project—a mix of villages, hamlets and a town center— HAMLET would cover 8,000 acres.The Immokaler He• company would preserve 14.000 HAMLET 1/4 FUTURE around Big Cypress plus vlttaGE another 13,000 acres beyond the project's border Public workshops \``\ FUTURE • are planned to gather community FUTURE`vIUAGE input on the project.Various VILLAGE i county,state and federal permits t AVE MARIA are required.Work won't get r started until at least 2010 and will \ ! FUTURE take 30 years to bold out,project VILLAGE ' planners say .__. f ce :Proposed path ae I of Oil Well Road / x -- ORANGETREE rc' —` l Z Oil Well Rd. W f TOWN 'N a CENTER r - Collier ,',Randall Blvd , .r}ib�4 Enterprises' ss � 1 I" new project: ' ' d BIG CYPRESS firoposed extern, 7 5 f., 2 miles of Randall Blvd, '15'4'2 l ter. N -- Proposed path of Vanderbilt Beach Rd.extension KEY DProlect Boundary Golden Gate Blvd ' RTrtRTE iiif ' YIUAGE Honda Panther 1 Areas to he developed - t National Wildlife Preserve land m � p- Pekoe -==Proposed rods o `.,F<iRi 15 miles Existing roads Qr ~°n MYERS N �� . _I crl t1 IMMOKALEE `r`"•'; BONITA t"`+"'^""„-1 AS16 or 1-75 Interchange: SPRINGS There is currently a proposal to 'DETAIL an 1-75 interchange at I Everglades Boulevard.Project organizers are suggesting an ; NAPLES Big Cypress alternative interchange for then project Cofle Ccsr7fp Thew,yet-to-be-named road y: M._ MARCO Proposed \ tstAND Everglades Blvd. Conceptual interchange alternative • .x..Alligator Alley interchange , Stuns:ttRt trkrEnretnse. Cu:,ro ,,I.A 1-75 Interchange Justification Report Page-11 October 2007(Revised April 2008) • I �EO,F,o9 A 4•OtP �p9 6 I 4 m o I- 75/Alligator Alley Rest Area roject y��roFT�PNSe at Mile Marker 63 in Collier County July 2013 New features are coming to the rest area in Collier County! The Florida Department of Transportation the wastewater and water treatment plants to (FDOT)'s contractor, Wright Construction Group, accommodate the new public safety center, starts work this summer to improve the rest area additional rest area facilities on the south side, on I-75/Alligator Alley at mile marker 63. Crews will and future facilities on the north side of 1-75. construct two recreational access areas adjacent to the Big Cypress National Preserve backcountry Public safety center trails, replace the existing rest area, build a new public safety center and water treatment plant, Construction of the public safety center adds and upgrade the existing wastewater treatment a new base for emergency responders along plant. The $8.8 million project is expected to be Alligator Alley. The center will help reduce completed in fall 2014. emergency response times for motorists on 1-75 and hikers and residents in the Everglades. It will With the project located in the Florida Everglades, house four to six emergency services personnel. the largest wild area east of the Rocky Mountains, The new public safety center also incorporates a the contractor is appropriately using "green" helicopter landing zone and garage for emergency construction techniques for the job. The buildings equipment. will be certified by Leadership in Energy and Environmental Design (LEED), an internationally Recreational access areas recognized certification for environmentally conscious construction. This project builds new recreational access facilties adjacent to the Big Cypress National Preserve Rest area nature trails on both the south and north sides of 1-75. Each recreational access area will provide This project increases the number of restrooms parking for up to 15 cars and 25 trucks/trailer pull- from 30 to 44 and adds four family restrooms. through sites. The contractor is expanding the capacity of 4 I s al ' id, ai .'s'iiwi h r ,:':-',„-", ,„,,„ „Im.,..47 I _....1.., --.40;4,,:,0„,-A,,, ,,,iimeiedopor.--., _ 1...C.. ., -' - te"77 . '''''' '' 1 I 1 li iii: I --si t _ 1 4,„ 41111- Amok 4 No ib ,. f Future rest area on 1-75/Alligator Alley at mile marker 63 1611 a What to expect during construction When the contractor closes the rest area Trail) while the rest area is closed. Access will for construction this summer, NO PUBLIC be maintained for all other users (private property FACILITIES WILL BE AVAILABLE (including owners, emergency services, etc.). Updates will parking, restrooms or potable water) at the mile be posted at the rest area, Oasis Visitor Center, marker 63 rest area until the project is finished. and trailheads. Hikers should check the Big Motorists may use the rest area at mile marker 34 Cypress National Preserve website at www.nps. during this work. gov/bicy when planning hikes. For access to the backcountry, contact: 1-75 entrance and exit ramps at mile marker 63 will remain open for motorists to turn around and for Bob DeGross, Public Information Officer Big Cypress National Preserve rangers to access Big Cypress National Preserve to the backcountry. 239-695-1107; Bob_DeGross @nps.gov f. For more project information or to be added to the email distribution list, please contact: •.m.s _. ' Jennifer Dorning Cella Molnar & Associates, Inc. (toll free) 877-496-1076/JDorning@cella.cc I-75 entrance ramp at mile marker 63 Backcountry access Debbie Tower The project team and Big Cypress National Florida Department of Transportation Preserve have partnered to keep recreational 239-461-4300/Debbie.Tower @dot.state.fl.us users informed about the job. Temporary closures of the Florida National Scenic Trail Project website: may be necessary during this project and will be wvvw./750nTheGo.com coordinated through the National Park Service. Recreational users can access the Florida Trail from the Oasis Visitor Center on US 41 (Tamiami .:-='—'it:''''' !, r.,....., ,,, ,,,, , �- 4 4. is _ -,:ii, ..:. '4 .___ . . . •... . ..,.. -,..„.,A lir:".. 41t.4 — 4^IJI!'a4 ' j�l y (i. ! � 1P9 r' I1RM6elp "I i . 11, IN rJ►1 i 1.., li •4 • •w Ii.. �a . ,■�� ( _ "' . Future public safety center on I-75/Alligator Alley at mile marker 63 161 1 A i Handout 10• $ •� Q.AVE.NE O A NE ig! a As,NAVENE x 0 g a,s1 AVE.NE •w ANE NE _.. a .a= a mNAVE.NS a• >5.N AVE NE 01 i i rNrvAVE NE EAE.NE 11. i 2�NAVE.NE ®• 4 il 3 ti • S O •• N a.,AN N E W O. ®»® MO AVE,. 'p• ®. .® ®•® a.,NANE.NE O..® �. MX AVE.NE JUNG B_V�. F, O.,SM AVE.NE E .® Fl NAE.rvE g F2 w 7 0 ,=,N AVE.NE H i .® _ o~a�rvE W ° •a v a H m.oEN.TE CANAL ® z o i ^ SSN AVE.NE O w •O 'a4 v rc o V z R `i S,NAVE.NE = 3 2 0 = 2ND AVE.NE 3 DOLDEN GAM BLVD. 2ND AVE.SE atNAVE.SE F N A H y A44-'' x N `X X W W Yt W STN AVE.SE 6 GOLDEM.TE CANAL t F $ ENAAG,PANAVE ,N,■AVE. ∎ R '4'3 i ,..NAVE.SE S ME nvs SE i 3 A.NA E EE 1 il DAN EE ' Z P NTH A..SE •O nP I 2877.1 AVE SE:N,NA.SE ®• sFzg ,°.NAVE.. •® igfi 31143 AVE SE 0 Z 391N AVE SE Iii_ _..... .. __—.__—.__]SiN AVE SE C 16I1 4 Handout 11 EXECUTIVE SUMMARY Recommendation to award a construction contract to Quality Enterprises USA, Inc., for Request for Bid 08-5011 Northern Golden Gate Estates Culvert Installation Project, Project No. 60127 in the amount of$538,724.75. OBJECTIVE: To award a construction contract for the Northern Golden Gate Estates Culvert Installation Project to Quality Enterprises USA, Inc., in accordance with Quote No. 08-5011- 113. The purpose of the project is to install additional culverts under existing roads in Northern Golden Gate Estates to better distribute and convey surface water. CONSIDERATIONS: On September 24, 2013 the Board of County Commissioners approved Contract No. 4600002932 with the South Florida Water Management District(Item 16Al2) in an amount not to exceed $290,500. This contract provides funding assistance for installation of 42 culverts as part of the North Golden Gate Estates Flowway Restoration Project, Project No. 60127. This amount was based on fifty percent (50%) of the preliminary construction cost estimate for the project. The North Golden Gate Estates Flowway Restoration Project is one of the highest rated structural initiatives recommended by the County Watershed Management Plan. The Board of County Commissioners accepted the watershed management plan on December 13, 2011 (Item I OE) and directed staff to implement plan initiatives as budget and staff resources allow. This construction contract allows for installation of 42 equalizing culverts along the Everglades Blvd. corridor north and south of Oil Well Road (CR-858) within existing road right-of-way. These additional culverts will supplement an approximately equal number of existing culverts currently installed throughout the area. The proposed culverts will all be installed in locations of lower topography based on previously completed comprehensive analysis of surface water flow and wetlands in the area. The construction plans were completed in January, 2014. The request for quotes was sent out on February 3, 2014 to the five (5) prequalified vendors of the Board approved annual contract for Underground Utility Contracting Services, Contract No. 08-5011. All five (5) qualified vendors submitted quotes by the February 19, 2014 due date. The following bids were received: Quality Enterprises USA,Inc. $538,724.75 Haskins, Inc. $667,920.00 Douglas N. Higgins, Inc. $784,370.00 Kyle Construction, Inc. $849,940.00 Mitchell & Stark, Inc. $942,832.40 0 1 A4 The bids were reviewed by Purchasing and Stormwater Planning staff and the Road Maintenance Department in conjunction with the project's Design Professional, Atkins North America Inc. Staff recommends awarding the contract to Quality Enterprises whose bid is 8 % lower than the Engineer's opinion of probable cost of $585,200.00 for the Northern Golden Gate Estates Culvert Installation Project as the lowest, responsive and qualified bidder FISCAL IMPACT: Funding from SFWMD Agreement 4600002932, in the amount of $ 290,500, is available in Growth Management Division (GMD) Grant Fund 711, Project 60127. The additional funding of$248,224.75 is available in the Stormwater Capital Fund 325, Project 60127. Source of funds is a grant fund and a transfer from the Unincorporated General Fund MSTU, Fund 111. The new culverts will have a functional life span in excess of fifty (50) years. The additional recurring cost for periodic inspection and cleaning of all the additional culverts on a three to five year basis is estimated to be $5,000 per cycle. LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney, is approved as to form and legality, and requires majority vote for Board approval. -JAK GROWTH MANAGEMENT IMPACT: The Northern Golden Gate Estates Culvert Installation is in accordance with the goals and the objectives of the Drainage Sub-element of the Growth Management Plan. RECOMMENDATION: That the Board of County Commissioners approves the contract with Quality Enterprises USA, Inc., for Bid 08-5011 Northern Golden Gate Estates Culvert Installation Project, Project No. 60127, in the amount of $538,724.75, and authorizes the Chairman to execute the attached work order. Prepared By: JR Gorentz, Road Maintenance Supervisor of Contracts & Projects, Growth Management Division Attachments: 1)Bid Tabulation; 2)Award Recommendation Letter; 3) Construction Contract; 4)Work Order; and 5)Quality Enterprise Quote 1611 Aia4iouti2 R28E R29E R30E ` - 1 Y 4' °t t - Q� ' • •k,Y --',4!FS 73'_6 Col<rvr s yip a �+en o +x. i.', 4 - >�' ,., ' - '1.1,:r":iroP. . .-,," ''.,.',r,.,r,*.i.L... - r„:,... .:=1-.t'arAit,,-,:. f..!::. 'NI*rr. ,./*Itrr, "V -,i,Ar:-.,;,', ',-:-..'-'n;LIT.t.T.,,..'"(4., VIII hi!..--"' - ..,1:4, %- ,,,,,*.t 46 i.i.'y5"Yi r''y';z m s e G pJ , A'7,1',;-„,'V'''' .� ✓,a l4 � � "� te .• h p - Mi. efk 7 J J"Yr. - - .:Xi f5 Immokdlee n, k r'' .#.'„ ze r4 aws '- .;a? ° aF ° as ' 1 M -A��1. T f t Aft ..1artaR;a r 1 $ {� Sid 4T n, a 8 Et II . ;. C '.., d t' S. 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County's competitive position to support quality, diverse Please take the time to complete the 25 minute survey and share the community economic growth now and in the future. survey with others! TAKE THE SURVEY Opportunity Naples is a three-year economic development strategy that will advance economic opportunity for all residents of Greater Naples.The process will be held over the next eight months,leveraging the thoughts and opinions of Greater Naples residents and leaders.Public input and stakeholder perspectives,along with a thorough analysis of the Collier County's competitive MARKET ST position,will directly inform the process.The result will be a best-in-class strategic plan comprised of actionable,measurable goals set in a collaborative framework to ensure Greater Naples thrives Market Street brings original insights and for decades to come. clarity to the evaluation and revitalization of Now is the time to focus on Collier County's future economy.This website includes information the places where people LIVE,WORK and about the Opportunity Naples process,its volunteer leadership,and who to contact with GROW.>learn more comments,questions and information. ® PROJECT DETAILS Home I Project Details I Get Involved I Committee I Downloads I Contact Us http://www.opportunitynaples.com/ 4/14/2014 Opportunity Naples 16 1 1 A 4 of 2 r Opportunity Naples Economic Development Strategy project details get involved committee documents contact Project Details 3 TAKE THE PROJECT SURVEY Opportunity Naples 1k', Opportunity Naples'five phases will be guided by an engaged Steering Committee of stakeholders from across the county.The process has been designed to develop a comprehensive,holistic ., Community and Economic Development Strategy supported by a thorough Implementation plan. ' The five phases of Opportunity Naples include: "r.,•.<.." Phase I: Competitive Assessment The Competitive Assessment provides a detailed examination of Greater Naples'competitive /. position as a place to live,work,visit,and do business.Rather than simply describing data trends, i"` the Competitive Assessment synthesizes key findings from the analysis and community input :. s-: framing the discussion around key"stories"and competitive issues faced by the community. r Greater Naples(Collier County)will be benchmarked to Beaufort County,SC;St.Tammany Parish, LA;Sarasota County,FL;the state of Florida;and the nation conveying further context to key findings.Ultimately,the Competitive Assessment will be a resource that details crucial MARKET ST competitive trends along with highlighting their strategic implications for the community. Phase II:Target Business Analysis Market Street brings original insights and clarity to the evaluation and revitalization of The Target Business Analysis identifies economic sectors within Greater Naples that will drive the places where people LIVE,WORK and future growth and opportunity.These business sectors leverage the presence of existing assets and GROW.>learn more workforce capacity to enhance the competitiveness of local businesses.The Target Business Analysis will precisely define existing clusters,confirm their viability,and identify other targets that will diversify the local economy.Greater Naples capacity to support and sustain a qualified workforce within these business sectors will also be highlighted in the analysis. Phase III:Marketing Review The Marketing Review will examine current marketing efforts spearheaded by the Chamber and the Partnership for Collier's Future Economy.The review will include an assessment of the Chamber's website to gauge its effectiveness as a marketing tool,with specific consideration of appearance, content,effectiveness,and utility for external audiences.The Marketing Review will also examine advertising and collateral materials,marketing events,public relations,trade shows,site location professional visits,and branding and identity-building efforts. Phase VI:Community and Economic Development Strategy The culmination of the first three research phases,the Community and Economic Development Strategy serves as a blueprint for Collier's economic future-promoting continued growth and sustainability in Collier County and its municipalities.The foundation of the Strategy will emerge from the prioritized targets,existing plans,quantitative research,and stakeholder input gathered in previous phases.Identified issues and opportunities serve as the framework to match potential strategies for economic development while leveraging best practices throughout the country.As a result,the Community and Economic Development Strategy will provide tactical,measurable,and actionable details to serve as the Partnership's program of work. Phase V: Implementation Plan While the Strategy represents"what"Greater Naples needs to do,the Implementation Plan determines"how"to do it.The Implementation Plan will serve as the"road map"for putting the Community and Economic Development Strategy into motion.The Implementation plan outlines the activities of the Strategy's objectives on a day-by-day,month-by-month,and year-by-year basis. Key components of the Plan will inform the partnerships and tools necessary to coordinate successful implementation. http://www.opportunitynaples.com/project_details.html 4/29/2014 Awe ... .4111111111111a 16 I I ,,.�„�_.. , ,m�, ._b.,, e NEal cc a rc Nz p ax z a. 2 W o o K D % p'f rvH R J U O w N1. ) UJK OK i Z�$iirA C` ��yy aW mW O YU3Zrvry /U rj �1. KZ .ii •., FU' rw wv y� U W" wz �8 `I a uiui N gg 11 I cr V2 w a II ' rc F ii z� ow II I N °.2 z° z' II ' W U g rv5 f° ) U 1 l' UJ wo U r n z�G _ _ ___— �._ ----_— _ Iy W I 'lp WILSON BOULEVARD NORTH I y 7 rc r'w' § �•,�1 E�II. 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Chapter 790 Section 33 - 2011 Florida Statutes - The Florida Senate Page 1 of 2 16 I 1 A 4Hanuo17 The Florida Senate 2011 Florida Statutes Title XLVI Chapter 790 SECTION 33 CRIMES WEAPONS AND FIREARMS Field of regulation of firearms and ammunition preempted. Entire Chapter 790.33 Field of regulation of firearms and ammunition preempted.— (1) PREEMPTION.—Except as expressly provided by the State Constitution or general law,the Legislature hereby declares that it is occupying the whole field of regulation of firearms and ammunition,including the purchase,sale, transfer,taxation,manufacture,ownership,possession,storage,and transportation thereof,to the exclusion of all existing and future county,city,town,or municipal ordinances or any administrative regulations or rules adopted by local or state government relating thereto.Any such existing ordinances,rules,or regulations are hereby declared null and void. (2) POLICY AND INTENT.— (a) It is the intent of this section to provide uniform firearms laws in the state;to declare all ordinances and regulations null and void which have been enacted by any jurisdictions other than state and federal,which regulate firearms,ammunition,or components thereof;to prohibit the enactment of any future ordinances or regulations relating to firearms,ammunition,or components thereof unless specifically authorized by this section or general law; and to require local jurisdictions to enforce state firearms laws. (b) It is further the intent of this section to deter and prevent the violation of this section and the violation of rights protected under the constitution and laws of this state related to firearms,ammunition,or components thereof,by the abuse of official authority that occurs when enactments are passed in violation of state law or under color of local or state authority. (3) PROHIBITIONS;PENALTIES.— (a) Any person,county,agency,municipality,district,or other entity that violates the Legislature's occupation of the whole field of regulation of firearms and ammunition,as declared in subsection(1),by enacting or causing to be enforced any local ordinance or administrative rule or regulation impinging upon such exclusive occupation of the field shall be liable as set forth herein. (b) If any county,city,town,or other local government violates this section,the court shall declare the improper ordinance,regulation,or rule invalid and issue a permanent injunction against the local government prohibiting it from enforcing such ordinance,regulation,or rule.It is no defense that in enacting the ordinance,regulation,or rule the local government was acting in good faith or upon advice of counsel. (c) If the court determines that a violation was knowing and willful,the court shall assess a civil fine of up to $5,000 against the elected or appointed local government official or officials or administrative agency head under whose jurisdiction the violation occurred. (d) Except as required by applicable law,public funds may not be used to defend or reimburse the unlawful conduct of any person found to have knowingly and willfully violated this section. (e) A knowing and willful violation of any provision of this section by a person acting in an official capacity for any entity enacting or causing to be enforced a local ordinance or administrative rule or regulation prohibited under paragraph(a)or otherwise under color of law shall be cause for termination of employment or contract or removal from office by the Governor. (f) A person or an organization whose membership is adversely affected by any ordinance,regulation,measure, directive,rule,enactment,order,or policy promulgated or caused to be enforced in violation of this section may file suit against any county,agency,municipality,district,or other entity in any court of this state having jurisdiction over http://www.flsenate.gov/Laws/Statutes/2011/790.33 4/24/2014 Chapter 790 Section 33 - 2011 Florida Statutes -The Florida Senate 16 l 1 ir--`2 4 age any defendant to the suit for declaratory and injunctive relief and for actual damages,as limited herein,caused by the violation.A court shall award the prevailing plaintiff in any such suit: 1. Reasonable attorney's fees and costs in accordance with the laws of this state,including a contingency fee multiplier,as authorized by law;and 2. The actual damages incurred,but not more than$100,000. Interest on the sums awarded pursuant to this subsection shall accrue at the legal rate from the date on which suit was filed. (4) EXCEPTIONS.—This section does not prohibit: (a) Zoning ordinances that encompass firearms businesses along with other businesses,except that zoning ordinances that are designed for the purpose of restricting or prohibiting the sale,purchase,transfer,or manufacture of firearms or ammunition as a method of regulating firearms or ammunition are in conflict with this subsection and are prohibited; (b) A duly organized law enforcement agency from enacting and enforcing regulations pertaining to firearms, ammunition,or firearm accessories issued to or used by peace officers in the course of their official duties; (c) Except as provided in s.790.251,any entity subject to the prohibitions of this section from regulating or prohibiting the carrying of firearms and ammunition by an employee of the entity during and in the course of the employee's official duties; (d) A court or administrative law judge from hearing and resolving any case or controversy or issuing any opinion or order on a matter within the jurisdiction of that court or judge;or (e) The Florida Fish and Wildlife Conservation Commission from regulating the use of firearms or ammunition as a method of taking wildlife and regulating the shooting ranges managed by the commission. (5) SHORT TITLE.—As created by chapter 87-23,Laws of Florida,this section may be cited as the"Joe Carlucci Uniform Firearms Act." History.—ss.1,2,3,4,ch.87-23;s.5,ch.88-183;s.1,ch.2011-109. Disclaimer: The information on this system is unverified. The journals or printed bills of the respective chambers should be consulted for official purposes. Copyright©2000- 2014 State of Florida. http://www.fl senate.gov/Laws/Statutes/2011/790.33 4/24/2014 t { Gun laws to Florida-Wikipedia,the free encyclopedia ô1ttpl//en1ikipecoik'iki/Gua_iws_in_Florida Handout 17A Gun laws in Florida From Wikipedia,the free encyclopedia Gun laws in Florida regulate the sale,possession, and use of firearms and ammunition in the state of Florida in the United States. Art Florida is a "shall issue" state, and issues concealed carry licenses to both residents and non-residents. Florida recognizes licenses .t;; ws? t from any other state which recognizes Florida's license,provided the non-resident individual is a resident of the other state and is at A least 21 years oldE 11 or may be under 21 if the applicant is a Location of Florida in the United member or veteran of the United States Armed Forces.l 21 States Florida is considered "accommodating" to guns,by national standards. There are 56 laws relating to owning,transporting, and using guns. Convicted felons have few rights to gun possession.l31 Contents • 1 Overview • 2 Preemption • 3 Concealed carry • 4 Open carry • 5 Vehicle carry • 6 Castle doctrine • 7 Firearm sales • 8 See also • 9 References Overview 1 of 6 2/4/2014 7:11 AM Gun laws In Florida Wikipedia,the free encyclopedia 1b 1 1 A 4httP://en.w3dnedia.orWwiki/0uflJaws_in_1b0a Subject/Law 1 ion- ;Handguns I Relevant Statutes Notes guns g —__. # State license to 1No No None Purchase? j I _._ -----___ ._---.-. ;Chapter 790.335 It is a felony under Florida law to create,maintain or (http://flsenate.gov Firearm j No No publish any list,record or registry of legally owned registration? I/Laws/Statutes 1 /2013/790.335) ;firearms or law-abiding firearm owners. Assault ;weapon"law? I No !No i None Magazine Capacity I No I No I None Restriction? I Owner license I cense No !No None ! ! q . ? i I I Chapter 790.06 Allows concealed possession of handguns,electronic ! 1 ,(http://flsenate.gov ,weapons or devices,tear gas guns,knives,or billies, /Laws/Statutes v but not long guns or machine guns per Chapter Carry licenses ! ! 790.06(1)(http://flsenate.gov/Laws/Statutes No Yes j/2013/790.06),790.25 /2012/790.06 .Concealed carry only;no open of I issued? I(http://flsenate.gov ) y y' p en car ry /Laws/Statutes firearms allowed,even with license,except when I 1 1/2013/790.25) I hunting,fishing,camping,or while practice shooting I I land while traveling to and from those activities.v j I Chapter 790.053 1 Open Carry? i No !No (http://flsenate.gov /Laws/Statutes I I 1/2013/790.053) State i Chapter 790.33 !Preemption of i (http://flsenate.gov i Yes Yes I/Laws/Statutes restrictions? i 1 '/2012/790.33) t H- i NFA weapons I No I No i None restricted? ;Peaceable 1 i No I No I None ederal rules observed. I Journey laws? l C -- r---!Florida law does not require one to disclose their Duty to inform?'No 'No None I possession of a firearm on contact with Law ; 1 i I F Enforcement. Preemption Florida law prohibits localities from regulating firearms,other than with regards to zoning laws(i.e., for restricting where gun sellers may locate their businesses). The Florida Legislature has since 1987 occupied the whole field of regulation of firearms and ammunition, including the purchase, sale,transfer, taxation, manufacture,ownership,possession, and transportation. Due to a lack of penalties associated with violating the preemption statute, it was almost universally ignored by city and county authorities until, on December 7, 2010, Representative Matt Gaetz introduced a bill to the Florida Legislature adding penalties for violating the existing preemption statute. It was signed into law by Governor Rick Scott on June 2, 2011.[41 Penalties may include fines, removal from public office,termination of employment and other punishments.15] 2 of 6 2/4/2014 7:11 AM 1 6 I 1 4 L ,avi� N Collier County Government '6I°,?RN<-' Communication & Customer Relations 3299 Tamiami Trail East, Suite 102 colliergov.net Naples,FL 34112-5746 twitter.com/CollierPlO facebook.com/CollierGov voutube.com/CollierGov April 23, 2014 FOR IMMEDIATE RELEASE COLLIER COUNTY COMMISSIONERS APPROVE FORMING A STATEWIDE COALITION TO ADDRESS FEMA ISSUES The Collier County Board of County Commissioners(BCC)voted unanimously to endorse a strategy to develop a statewide coalition to address Federal Emergency Management Agency(FEMA)issues impacting Florida local governments and their citizens at their regular meeting held on Tuesday,April 22. The Collier County-sponsored initiative includes reaching out to state and federal elected officials,as well as to local governments, state agencies and other entities that have been negatively impacted by FEMA actions and inactions. The plan the BCC approved is to invite similarly affected local governments and organizations to a workshop in Orlando in conjunction with the Florida Association of Counties(FAC)Annual Conference which is scheduled June 17-20,2014. The exact date,time and place of the workshop are yet to be determined. Collier County is pursuing a corrective response that reverses FEMA's deobligation of more than$11.1 million in funding previously approved by both the Florida Department of Emergency Management(FDEM)and FEMA.The funds were awarded to Collier County in response to damages from Hurricanes Katrina and Wilma in 2005. "I am delighted to hear Collier County is taking the lead to determine how other governments are dealing with FEMA. Communities are harmed when a federal agency takes back approved, awarded and spent funds that were to repair storm-damaged beaches,our economic driver,"said Commissioner Donna Fiala,District 1,also a member of the FAC Board of Directors. "In Collier,we have major concerns as well about continuing implementation of new flood maps, which definitely alter property values.FEMA has indeed been a detriment to Collier County in these two areas." The deobligation is part of the"Disallowed Cost Initiative"program which was instituted by FEMA on Nov. 16,2011.The goal of this program was to recover$800 million in previously obligated funds.Through 2012, more than 200 cities,counties,schools,state agencies and a myriad of other organizations throughout Florida have experienced approximately$275 million in deobligations. "I am not only opposed to the deobligation directive that diminishes dollars used for our beach renourishment program,"said Commission Vice Chair Tim Nance,District 5. "I am seriously against the fact that thousands of homes have been incorrectly placed in more restrictive floodplain designations than should be,and care deeply about the associated decline in property values. FEMA has indicated that due to a lack of adequate federal funding, they cannot remap the county's flood zone-designated areas,which I find unacceptable. Collier County has expended more than $400,000 to conduct studies to correct outdated maps..." For more information,call Debbie Wight,legislative affairs coordinator,at(239)252-8113. -End- 1611 A4 Handout 19 "How to Create an MSTU/BU" Steps for Creating \1STt (Municipal tiers ices Faxing I nits) and \15131. (Municipal Services Benefit 1 nits) Based on ( oilier Counts Resolution \o. 96-134 1. Initial Request for MSTU or MSBU (Citizen Sponsor submittal of original petition scope and area of improvement) 2. Publicly Advertised Meetings: Workshops and General Informational Meetings 3. Appointment of Citizen Sponsor 4. Revenue and Project Analysis 5. Staff Evaluation and Analysis of MSTU/BU Proposals 6. Determination of`ownership' and `easements' (if necessary) 9. Obtaining B('( "Direction" 10. Format for Petitions 11. Determination for number of required `approval' petitions 12. Citizen Sponsor Circulation of Petitions 13a. Validation of Petitions Received a.) 50 percent `plus one' is obtained in"approval"of petition b.) 50 percent `plus one' not obtained for petition 13b. Alternative to Petition: Referendum through Supervisor of Elections 14. Board of County Commissioner's latitude under Florida Statutes Section 125.01 and Chapter 200 Florida Statutes As per Florida Statutes Section 125.01 and Chapter 200 Florida Statutes, the Collier County Board of County Commissioner's may create an MSTU without the evidence of a 50 percent 'plus one'approval by those residents within the proposed taxing district. Examples of this type of MSTUBU would be that which involves an `Emergency'and/or that which involves 'Public safety health and welfare'for which there is no other County or non-County authority in place to address the project. 15. Departmental Approvals Required for MSTU/BU Proposals 16. Obtaining B('(' `:Approv al" 17. Upon BCC Approval: Responsibilities of MSTU/BU Advisory Committees (in the case that there is no Advisory Committee established by the BCC County Staff is responsible for these items) 1611 A4 Vif hat is in-dine `e. t .a Mill: A mill is equal to $1 per $1,000 of taxable value. The basic formula to arrive at your tax bill is as follows: Taxable Value divided by $1,000 x mill = tax amount owed VOW/ I For $100,000 Property Value Given a 1 mill Rate Annual Tax = ($100,000 _ $1,000) x 1.0 mill = $100 1611 A Handout 20 EXECUTIVE SUMMARY Add-On Agenda Item- BCC 4-22-14 Recommendation to direct the Collier County Attorney, supported by staff, to file a challenge to Consent Order(OGC File No. 14-0012) entered into on April 8,2014 between the State of Florida Department of Environmental Protection (FDEP) and the Dan A. Hughes Company,L.P. regarding oil and gas well operations at the Collier-Hogan 20-3H Well(Permit No. 1349H). Challenge to request the Consent Order be modified to require additional provisions for oversight, safeguards, and monitoring to protect the environment and insure the health, safety, and welfare of the citizens of Collier County. Challenge to further request a protocol be established from FDEP that improves communication and coordination between the agencies regulating the Oil and Gas Program and Collier County local government, and that copies be provided to Collier County of all application packages for future oil and gas exploration,production wells, and class II injection wells, as well as all permit related correspondence, additional submittals, meeting minutes, and agency action. Additional change(s) to the Consent Order as deemed appropriate by the Board. OBJECTIVE: For the BCC to provide direction to staff in response to newly available information and documents, and reported developments regarding oil and gas operations in Collier County, including the utilization of unpermitted practices new to SW Florida and violation(s) of FDEP regulations. CONSIDERATIONS: News articles were published on Friday, April 18th after 5:00pm, and supporting documents released, regarding FDEP action against Dan A Hughes Company, L.P. related to oil well operations at the Collier-Hogan 20-3H Well (FDEP permit 1349H) located north and west of the intersection of Everglades Blvd and Immokalee Road. A Cease-and-Desist Order was issued by FDEP to Dan A Hughes Company, L.P., requiring the cessation of all operations on December 31, 2013. The Cease and Desist Order was followed by a Consent Order dated 04-08-14. Copies of both documents are attached. There has been substantial concern expressed by citizens of Collier County and beyond regarding oil and gas extraction proposals and operations in eastern Collier County and the greater Big Cypress and Everglades area. Initially, concerns were expressed by residents of Golden Gate Estates in the vicinity of 24th Ave NE adjacent to nearby lands where an oil well has been proposed and an Oil Exploration Permit has been applied for at FDEP. The citizen's initial encounter related to the potential oil well was a safety/disaster preparedness related letter from the applicant's permitting consultant that sparked fear and anxiety among recipients and nearby residents. Numerous advocacy groups have become engaged. Additional oil and gas exploration and extraction sites have come under scrutiny. The Florida Oil and Gas Program and related activities are regulated by Federal and State agencies, primarily the Florida Department of Environmental Protection (FDEP), and the South Florida Water Management District (SFWMD). Despite its lack of authority, Collier County has supported and publicized public information meetings and distributed printed materials, to forward information and answer inquiries. Administrative challenges have been filed with FDEP and SFWMD by numerous parties. In response, and as part of the review and public input process, in March, several public hearings were conducted by FDEP and the US Environmental Protection Agency (EPA) in local venues. To date, citizen concerns regarding the Florida Oil and Gas Program in Collier County persist, and inconsistencies between 161 1 A4 disseminated information and applied oil well drilling practices and administration conducted by FDEP, SFWMD, land owner Collier Resources, the drilling contractor Dan A. Hughes Company, L.P., and citizens remain unresolved. Failure to disclose newly released FDEP Orders and administrative action during recent public meetings and hearings has further eroded public confidence in the Florida Oil and Gas Program, regulatory agencies FDEP and SFWMD, and by association, Collier County local government. Time Sensitivity: For the Collier BCC to file a challenge to the FDEP Consent Order as a party of substantial interest, a petition for an administrative hearing must be filed with and received by FDEP within 21 days of the original Consent Order, that date being on or before Tuesday, April 29th, 2014. FISCAL IMPACT: Staff Time/minimal additional LEGAL CONSIDERATIONS:None GROWTH MANAGEMENT IMPACT: None RECOMMENDATION: Recommendation to direct the Collier County Attorney, supported by staff, to file a challenge to Consent Order(OGC File No. 14-0012) entered into on April 8, 2014 between the State of Florida Department of Environmental Protection(FDEP) and the Dan A. Hughes Company, L.P. regarding oil and gas well operations at the Collier-Hogan 20-3H Well (Permit No. 1349H). Challenge to request the Consent Order be modified to require additional provisions for oversight, safeguards, and monitoring to protect the environment and insure the health, safety, and welfare of the citizens of Collier County. Challenge to further request a protocol be established from FDEP that improves communication and coordination between the agencies regulating the Oil and Gas Program and Collier County local government, and that copies be provided to Collier County of all application packages for future oil and gas exploration,production wells, and class II injection wells, as well as all permit related correspondence, additional submittals, meeting minutes, and agency action. Additional change(s) to the Consent Order as deemed appropriate by the Board. PREPARED BY: Commissioner Tim Nance AGENDA DATE: April 22, 2014—Add-on Agenda Item (5) Attachments: • FDEP vs. Dan A Hughes Company, L.P. Consent Order dated 4-8-14 • FDEP Well 20-3H Collier Hogan—Cease and Desist Order dated 12-31-13 • FDEP Statement regarding Consent Order with Dan A. Hughes Company, L.P. —4-18-14 • Newspaper articles published in the Ft. Myers News Press and the Naples Daily News - for reference only 16 i ? 1 � `WI GOLDEN GATE FIRE CONTROL AND RESCUE DISTRICT OR * 14575 Collier Boulevard• Naples, FL 34119•(239) 348-7540•(239) 348-7546 FAX RIME http://www.ogfire.com May 1, 2014 Auditor General's Office Local Government Audits/342 Claude Pepper Building, Room 401 111 West Madison Street Tallahassee, Florida 32399-1450 Dear Sir/Madam: The firm of Phillips Harvey Group recently did a 2012/2013 fiscal year audit for t—. Golden Gate Fire Control & Rescue District. The Fire District received the cotpleted audit report on April 9, 2014. As a matter of record, the Golden Gate Fire Control & Rescue District intends to comply with the Rules of the Auditor General Chapter 10.550. As required by the Rules of the Auditor General (Section 10.554(g) (6) c. and 10.556), the Golden Gate Fire Control & Rescue District intends to monitor its financial condition. STATUS OF PRIOR YEAR RECOMMENDATIONS: All recommendations reported in the prior fiscal year audit have been resolved and implemented during the current year. REGARDING RECOMMENDATIONS FROM CURRENT YEAR'S AUDIT: There were no current year recommendations. Sincerely, -•t _m r-' 7- t-. 4 a ' r , a -11. = ` 2D-.- K vin G. Gerrity, Ch.' an c �o Board of Fire Commissioners c° _ r, a ^41 N KGG/pm0 �" U c r Our Family Protecting Yours 1611 4A 6 Naples Heritage Corn •.• ',, ! • - • •istrict c � C �� C Board of Supervisors Peter J.Lombardi,Chairman ' N o;lvin Teague,District Manager Peter V.Ramundo,Vice Chairman Gr; L.Urbancic,District Counsel Kenneth R.Gaynor,Assistant Secretary Wil iam McAnly,District Engineer Gerald G.James,Assistant Secretary By_ PG_ Richard J.Leonhard,Assistant Secretary Regular Meeting Agenda April 8,2014—9:00 a.m. 1. Roll Call 2. Approval of the Minutes of the March 4, 2014 Meeting 3. Public Comment on Agenda Items 4. Old Business A. Lake Bank Restoration Updates B. Irrigation Line Extension 5. New Business A. Road Improvement Project Bids B. Collier Boulevard Fence—Carter Fence Company 6. Manager's Report A. Approval of Financial Statements B. Questions and Comments on the Proposed Fiscal Year 2015 Budget C. Field Management Report D. Project Update—Stormwater Inspection 7. Attorney's Report 8. Supervisors' Requests 9. Audience Comments 10. Adjournment The next meeting is scheduled for Tuesday, May 6,2014,at 9:00 a.m. District Office: Meeting Location: 210 N.University Drive,Suite 702 Naples Heritage Golf and Country Club Clubhouse Coral Springs,FL 33071 8150 Heritage Club Way 954-753-5841 Naples,FL . , 16I A Naples Daily News Naples, FL 34110 Affidavit of Publication Naples Daily News i NAPLES HERITAGE COMMUNITY DEVELOPMENT DISTRICT 210 N UNIVERSITY DR #702 CORAL SPRINGS FL 33071 REFERENCE: 052512 59742709 NOTICE TO BIDREMILLI REQUEST FOR BID REQUEST FOR BID State of Florida NoTICETOBID County O f Collier REMILUNG and REPAVING of ALL ROADS AND PARKING AREAS NAPLES HERITAGE COMMUNITY DEVELOPMENT DISTRICT Before the undersigned authority, pets + t e h larepy giy n Thai stared trhis win be room*by Naples Heritage Cnmrnunity Dpv topmeni 0ntrrct«Cofl er County.-Pict, ry ay rambling and dppcaicCY FCuu1iJ Calabrese, who on oath sa ,rpaMina;Harr ovementisitingDistrictroadsmores c�ra. de.,,,Tiiithe'plans stud spxotry L r +siieble upon r"uest at the o�of Severn Treat Services, she serves as the Advertising Director c sm oanr sr ,r tr per' k 33sos. Naples Daily News, a daily newspaper pub Sealed bids will be received at the offices of Severn Trent Services, 5911 Country Naples, in Collier County, Florida: the Lakes Drive,Fort Myen,FL33905rro later than l2gep.m April 4,2014. attached copy o f advertising ENVELOPE MUST BE IDENTIFIED AS SEALED PROPOSAL FOR: NHCDO ROADS was publish PROJECT newspaper on dates listed. Electronic proposals be submitted with a statement the company is Affiant further says that the said Na wd l l b prf i trn,DI3ltfict Ma a1 the V l teedrin all thattpe Nap negee tr nica ytwetl e.reed envelope News i s a newspaper Prior to the dOadiirna.Any propasaW submitted e1e ssrrkai r wig b.,ra,a nr:t prl published a t Naples, w any submitted main or nand delivered. NO proposals will be etteptsd Collier County, Florida, and that the sa electronically,bymaitorhanddeliveryaftert,bitlopaninydgedRne, newspaper has heretofore been continuous me p eisr h ercated wiinin the aiaprot liarita�s CanlmralJtp yeisump trey o Iv ar fSapiet Yo#ire,Co¢xst,Florida.,The intent rs to torryill,atsd repave all r�tatis and published in said Collier County, Florid Ertl where 7rrerstrff d. The protect-fndudes 1n +n oLth pztt and any m Briars deeded to fate the ions t 11 tpprojei, its for Uaa psail b that day and has been entered as second class lot 1 limns eCd 4t t4M;of de *et will b made av8I vein 10 matter at the post office in Naples, in prospctavebrddes. fie owner ieserves=the ri se to%fncYeasr or" dartreasa"the wort scope and Collier County, Florida, for a period of iocation(sJ Ali bids and w6sequent awards are fir Ent%with ow raga irements of the Drstnct. Please contact Ds.cont Matta or"Cal Teagstt Severn Trent Services at next preceding the first publication of9zes-�tta�sceag�eosixires•GOm;Fa, aratgrstn4, attached copy o f advertisement; and a f f i The Naples He rota g.a Commonrty Development oettict teyan es the richt to reiect further says that he has neither paid no any or all Bids wnh or vribets cause,t o eilr?ka1 atrrrrs and rnformalRles, and 10 accept the Bid which best urva>,tJro"rrt3orest o�the D€strict, promised any person, firm or corporation CaivinTeague,DistrictManager I � Sevem7rent Services discount, rebate, commission or refund f�. YA mutual purpose of securing this advertisement for publication in the said newspaper. PUBLISHED ON: 03/12 03/13 AD SPACE : 84 LINE FILED ON: 03/13/14 r\ .... , /1 . ..„ . Signature of Affiant f Sworn to and Subscribed l'~ fore rile I tr ,-az f / J( l of G � 20L`T Personally known by me i �..., ( t r,. 4 tA.:, 4 CAROL POLIDORA 1.', MY COMMISSION#EE 851758 .4 EXPIRES:November 28,2014 1,4700' Bonded This Plcherd Insurance Agency 1 6 I i A 6 _ mAK,Lu,Lui4,1Au u.,:ib AM, Uarter Fence FAX No. 2393521687 P. 001/001 FENCE ESTIMATE PROPOSAL 47r: 64 Lv IN -Trot Irak- CARTER SUMTTED TO: . I 13 4 6 0 4 0 A f itiftio-s I-147qt 7-A-6-E. FENCE SLUNG NAME , (1.6114,411.1 N Y D4 t•V t-Lo PM 6:A/7- Co. PHONE# q17. .7.5-67g I' APTO INCA Fax# sitt 7- I 7 1 7 CITY 8 21P 6- ..., - / 4- .44:‘,( 4. ipAt frk 3400 Shearwater St Cm* 19011 sic 607- a 9 r 1 . JOB NAME Suite E P.-71-11..fr Y. ..., Naisfas,PkYrldsk 34117 ■CA 41 ,WV07:7 5, P1 a 3 9 a 6 (239)333-4100 PERMIT* —0 LOC Fox(230)352-1 087 9$"/ 440710104C LOCATE*IC'S #40Arn T Staii re4 aiele.,4 ifiviii i ii AIN' eatitaW Ildli HEIGHT • 6 ' 1 . LINEAL FEET 1111 11111111111111 .5 , I I - ' 1-3 i 9 / ' ell WALK oicres -- : PORTS , .. ... pAiii4. 1111r .' Fri • AV/I ti.- FA , DRIVE THAD GATES 4 *RAILS - -. ,. 4.-•Sk ,, . 7v ___ OTI-IER C. fka PICKETS ..--,.....- --L.- .--,4.„-,....„ .......1... .,1, -- NAILS I WIRE T. -..04.4.1i401M.--. 1 , — "—"4 37APLE6 ieed.ci . 9 Ir-41).44-2r TOP ; CEMENT I / VS" C ok 7 0 . LINE POSTS ' ...... -i . +.17- L. 414 I POST SPACING ." 1 In F 4 py IR C42.0 , TERMINAL POSTS , - • ' 1 ' IS In )ø 4-1.0 ..,....... , 1401.07r , TENSION WIRE n ...- - ---- .„,..•-1, 1 4- ' -4. 4— LOCO/Tr 42P-•••■ 1 /1110//"4/n1 r TIES ■ CI 6444Qtfftt. li 1 I I ; 1 I 60.9/0/14 44S4 POST SPACING 1 I I i t. H 4 044/4 WA/WT. )a' CEMENT a r4 Less , _. 1 .1 I j 1 ; . ; ! §. GATE FRAMES Crt,1-6 To-444 i REQUIREMENTS PRIOR TO SCHEDULING... 0 EDULING.— ... perair)a 74 4 75.00 6 'secricaVs (1)CUSTOMER SIGNATURE ,.. 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S tPC)-S* 5/ ..,,,,,,,, ,,.. 11'43 TRW:PONS ',*1 5-4 ei 1iIPM6 AND 3ONDITIO1S:DAM-F.9 FENDE t;i3 INC wARRATE MD FENCE ACGATNST I.:GFGCTS ID 0411.7:61.1 AND 1,4104R1A.ii•KA!,,'‘.--,7 q PTA 09 OFT' (TAP FROM(HE DATE OF(OMPLEfED,N5TALLA'T014 IF ANY"0"EFEC-11:EXISTYAND i. ,E;,o,DEC n1(1ARIE9 LFNC,F,,7,I,1111;MTHIN TIE',FAR,..)P1TER TAF,NI;fr WILL PE1111/I 1)(1,I.F.P,,PE AT IN■71111;,.;It,A,,.(OEF,..0 r WI'riOuT CHARGF CURING NORMAL WORKOUT,1-101.1R$@IIMA all 1";(OWES WOW TS)f,OMMENDE AND r,,?,1(Pmic=r, iEs',FTBED PP!'MEM-1)Ellie..),,TA wmpur-cri OF,6'09fi IF'Al,MEN 1 3 3.1_1N111JFN I IFTEE '1.tlAT,,i'5,,MONTHLY,::;HAIRnE,,Al i RE 91,.LED ON THE BALANCE DUE ALL 30313'f,CURFIER TO CI3LL;f.'A CT CL.:\I",VT.IlLii,II l'■ V■17/1.1 '.'r0',1■S WiA;C.I 1r;:Ar11.1 APF,I E MEOrt3N51Cpt,11-(,)f- 1•,_J.,VNE,4 Ou3,0039,IERI•61 10...,,1,1,1=.;,=I 1. FIC.S.1N-AA,LITY-,DP,'rir',TM;c';‘,(.1'1.,,FS',PI)V 1,/,F.,FoKi;o,:,,,,,E4La-i-;.i 075 At c ?1,,A•: .■-11I11-1-1,-,‘FrE X',I.- A Nc.:11 IES1,0■13101 F 0,nAkIAGrciS PS,101-;;R(AFOI.NO,ITIld fl .,I,(IT 3DMTIFIE0 pv cymr,n 16 I = A46 Naples Heritage Community Development District Financial Report February 28,2014 Prepared by SEVERN TIZENT Si I( I 1611 A 6 Naples Heritage Community Development District Table of Contents FINANCIAL STATEMENTS„ Balance Sheet-General Fund Page 1 Statement of Revenues,Expenditures and Changes in Fund Balances General Fund Page 2-3 SUPPORTING SCHEDULES Cash and Investment Report Page 4 Non-Ad Valorem Special Assessments Page 5 Check Register Page 6 1611 A6 Naples Heritage Community Development District Financial Statements (Unaudited) Febivary 28,2014 1611 A6 NAPLES HERITAGE Community Development District General Fund Balance Sheet February 28,2014 ACCOUNT DESCRIPTION TOTAL ASSETS Cash-Checking Account $ 54,966 Investments: Money Market Account 41,396 TOTAL ASSETS $ 96,362 FUND BALANCES Assigned to: Operating Reserves 14,407 Reserves-Road and Lakes 10,000 Unassigned: 71,955 TOTAL FUND BALANCES $ 96,362 Report Date:3/26/2014 Page 1 161 - 1 A6 . 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E Q o Z U 1611 A 6 Naples Heritage Community Development District Supporting Schedules February 28,2014 161i A6 Naples Heritage Community Development District Cash and Investment Report February 28, 2014 ACCOUNT NAME BANK NAME YIELD MATURITY BALANCE GENERAL FUND Checking Account-Operating SunTrust 0.07% $ 53,716 Checking Account-Operating BankUnited 0.00% 1,250 Money Market Account BankUnited 0.35% 41,396 Total $ 96,362 Report Date: 3/28/2014 Prepared By: Page 4 Severn Trent Management Services . 161: 1 A 6 .., . , Naples Heritage Community Development District Non-Ad Valorem Special Assessments (Collier County Tax Collector-Monthly Collection Distributions) For the Fiscal Year Ending September 30, 2014 Total Discount/ Collection Gross Net Date Net Amount (Penalties) Costs Amount Received Received Amount Received Assessments Assessments Levied $ 59,925 $59,925.00 Allocation % 100% 11/08/13 $ 522 $ 30 $ 11 $ 563 $ 522 11/15/13 9,455 402 193 10,050 9,455 11/27/13 18,840 801 384 20,025 18,840 12/13/13 16,905 712 345 17,962 16,905 01/03/14 1,583 53 32 1,668 1,583 02/07/14 $ 4,976 $ 135 $ 101.55 5,213 4,976 TOTAL $ 52,281 $ 2,133 $ 1,067 $ 55,481 $ 47,305 % COLLECTED 93% I TOTAL OUTSTANDING $ 4,444 i Report Date:3/26/2014 Prepared by: Severn Trent Management Services Page 5 , , , t 1 6 1„ 1 A 6 , „z, ( 0 ,..... ...... a # a7 # # { 77 �f33 K f ) Ak \ \ J 2 § § § § ¢ 2 53 $ § a } g ■ \ \ kk g• ■ : 2 {k§ [ \ g1iT1 2 a. 0. § 86 § 18 § § ! § 5 ! ! § � E �� 2 ° ` ! � ��k _k \ \ \ \ \ I | $ & ƒ � § coRkc I co co co co � % ff � � � � � e a § 2 § ∎§ \ ! ) § § § ) 88888 U0UUU ' ! § ! 2 ! §f ( § § 2 5555 / § } \ § § ` W W m s ) ) § ) / 0 - - - - _ } 7 @ 00000 • _ 1 g AA 'A ,• Ia8888 § I } 1611 A 6 _ Ts ...,. r, N . . 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H Z m 21- -.F..00 Z m co Q t- LL tg H Z 0 , , 1611 A6 U d Ti; t co 0 0 ▪ N N u,id 0 o W o 01> c% _ �° = } a) Q CO a c u- s: E o a E a o = Cl) . . . . 16lA6 . , h. ow a C O M C Zvi t t M d U v 1 °o H ++ u7 0 G C o c E E E u.u. lai o S a 69 N > go Q p C .° r 2 �ci N. 0 Z • � N = o >- E N cs 64 V i N C O o_ Q U y r.+ 5 W O aa) a a. � o a� m • 0 RI W E -} J a▪ o � Z U 1611 A Naples Heritage Community Development District 5911 Country Lakes Road Phone: (239)245.7118 Ft.Myers,Florida 33905 Fax:(239)245-7120 April 15,2014 NOTICE Dear Property Owner, RE: Parcel ID# This Notice is issued pursuant to section 197.3632, Florida Statutes, and is intended to provide you with information about the Naples Heritage Community Development District("District"), its assessments and upcoming public hearing. As you may know, the District is a special purpose unit of local government located in Collier County,Florida. The Naples Heritage Community Development District provides certain types of infrastructure and services for the lands within the District including your property. Upcoming Public Hearing The District will hold a public hearing on Tuesday,May 6,2014,at 9:00 a.m.at the Naples Heritage Golf and Country Club Clubhouse,8150 Heritage Club Way, Naples,Florida. The purpose of the public hearing will be to consider the adoption of the District's budget and assessments. The District imposes special assessments on your property to fund the District's general operation and maintenance budget. The District is responsible for the community's roads, conservation areas, various lakes,guardhouse and entry.The District's budget is adopted each year by the District's Board of Supervisors after a public hearing. The District will be collecting the assessments for operations and maintenance on the Collier County Tax Bill. The District is required by Florida law to notify each owner by mail of an intended increase in the assessment amount from the prior year. All benefited lands within the District pay the operation and maintenance assessment.The unit of measurement for this assessment is on a per unit basis. At the public hearing set forth above, the District will consider levying an assessment for operation and maintenance against each unit in an amount not to exceed $100.00. This projected assessment amount is based upon the next fiscal year's anticipated budget and represents an increase of$25.00 from the current fiscal year.Your parcel has one(1)unit based on the District's assessment methodology.The proposed increase is due to the need to replenish the Districts reserve funds which have been depleted due to various projects to rebuild or repair the District's infrastructure.Also,the reserves need to be replenished so we can be prepared to fund upcoming projects as they arise. For example, since 2006 the CDD has made numerous improvements which have resulted in the Fund Balance or Reserves being reduced from$160,443 to$45,023.Examples of some of those improvements are as follows: • Application of sealant to the roads within the Community for$60,000. • Repair of lake bank erosion behind Heritage Links Ct.for$14,000. • Addressed Roadway and drainage improvements on Prestwick and Southern Links for$117,000 • Installed fencing along western boundary between the Naples Heritage and Toll Brothers properties for$12,000. • Replaced fencing on the west property line for$4,000. • Planning the installation of a fence to secure the rear property on both sides of the back gate for$20,000. • $20,000 for Storm Water drain maintenance to be done in FY2015. You have the right to appear at this public hearing and express any objections, suggestions or comments you may have.You may also file written objections within twenty days of the date of this Notice at the office of the District Manager,5911 Country Lakes Road,Ft. Myers,Florida 33905,Attention:Calvin Teague. If anyone chooses to appeal any decision of the Board with respect to any matter considered at the public hearing, such person will need a record of the proceedings and should accordingly ensure that a verbatim record of the proceedings is made, which includes the testimony and evidence upon which such appeal is based. The public hearing may be continued to a date and time certain that will be announced at the hearing. In accordance with the provisions of the Americans with Disabilities Act, any person requiring special accommodations at this hearing because of a disability or physical impairment should contact the District's Manager at least seven(7)days prior to the date of the hearing. I hope this information is helpful. If you have any questions, please do not hesitate to contact my office. We look forward to your continued interest in the District. Sincerely, Calvin Teague District Manager 161 . 1 A6 Naples Heritage CDD Severn Trent Services Field Management Report Site Inspection— 3/26/2014 1. Lake Management: a. Lake Maintenance: No severe issues were found with the lakes this month. Algae, shoreline weeds & submerged weeds were all present but they were mostly in acceptable condition. Additional lake management details are provided below. b. Algae: Filamentous algae was minimally present on Lakes 1, 11 & 16. rot, 44407 44." c. Littorals: No issues found with the littoral plants. Plants observed included golden canna, spike rush, arrowhead, pickerelweed, bulrush and alligator flag. d. Weeds: Weeds found during the inspection included: i. Torpedo Grass in Lakes 2, 8, 9 10 & 17. Low Presence— Acceptable. ii. Cattails in Lake 5. Very Low Presence—Acceptable. iii. Musk grass(charra) in Lakes 6 11 & 12. Medium to High Presence—Treatment needed. This weed is native to Florida and helps with water clarity however when the water levels drop it becomes very unsightly. The CDD may want to have the lake management company treat it. 1 1611 A 6 Torpedo Charra `1'; B� ro� x sa , .� « e =0 ,z. ,"T : 1 s „ % r 444 • e. Trash in Lakes: No trash was observed however someone on Lake 2 has placed red lava rock in some of the washouts along the bank. I assume they're trying to stop the erosion from getting any worst. 2. Dissolved Oxygen (DO) Tests: Lakes 6, 12 & 16 were tested and all showed good oxygen levels. Environmental factors such as temperature, wind, sun or clouds can cause the DO to change. Any reading over 2.00 is considered to be healthy and stabilized to sustain life. Water Testing Results 8 ..... 7 6 eMarch 26,2012 Dissolved 5 Oxygen(PPM) a a, ' 3 ■March 22,2017 Dissolved 4 •Oxygen(PPM) 3 i ,,,- ❑March 26,2014 Dissolved 2 Oxygen(PPM) fO Lake 6 Lake 12 Lake 16 II 2 1611 A6 3. Lake Bank Erosion: a. New Erosion: A new washout was observed on the West side of Lake 9. Runoff from one of the golf course irrigation rotors is the main cause of this; onsite staff may want to check the irrigation head for leaks. Also a couple more small washouts were observed behind the homes on Lake 2. All of these locations have been added t"o the maps below. ✓� ' 4 .., ! ge a x �'" t ' a b. Current Erosion: All lakes were inspected for new and existing erosion. The maps below show where washouts and vertical erosion is currently present. Red boxes represent washouts, blue circles represent erosion around storm drain outlet structures and red lines represent vertical erosion. As of right now the most severe erosion is on Lakes I &2. Several outlet structures have huge vertical drops in front of them which makes them high risk safety hazards. � ss 9 '¥ !V. € ,:',i,‘,.4.1 a" a s .y: ?$', aW;�/f' T ' *a e R ;�..i..--j‘w:,,,,,;11,,L.vit., ,.- . ., ,' - -wvAirdir it, ,...11 ,, 3 1611A6 r �.` s 1 x wren �� s '' `# . `,# 3 x , ,,,,, '.=4....,=:::,,,,,,,.== x =,.., ;,...,==so,..- i , ,o„,-' k � Y � .,*7.-- . a . , M yr R `9 d S �"'a S"x y g 9+°3 h¢ a � 1fr 3. c. Erosion Repairs: While onsite I observed that the erosion on Lakes 14 and 15 is currently being addressed. The repair method looks to be a basic restoration method with the installation of catch basins between the homes. To this point Inc workmanship appeared to be satisfactory. Catch Basin Install . "mot"" 9-:„ ,;,.:,14_, ' '#',.,lf,540.4„ 4 4410* '.Olt' 0.'''...":'"y0 z �`, ' ..`r 1 a va 4 c Basic Restoration x a a ■ 4 . 1611 A,6 d. One of the drain pipe extensions on Lake 11 has become disconnected from the main line. To prevent any erosion from occurring,the extension should be reconnected and buried. ' 4. Preserves: The preserves were spot checked for FLEPPC category I & II exotic/nuisance species which included melaleuca, Brazilian pepper, climbing cassia,torpedo grass, West Indian marsh grass, wetland night shade an d primrose willow. None of these plants were found so I'm glad to report that the current maintenance company is doing a great job! Naples Heritage has some of the nicest preserves that I've seen. ti :1''''' A , i F ip»a k, ! " wit, S. Perimeter Fence: There are numerous trees,branches and shrubs growing on the fence that should be cut back. This will help protect the fence from any potential damage that the vegetation may cause. ^: s'g Y 1 a ' '‘,4k.:'`� g ,, >,,,:-.:. , ', '',,A*,:,,,,, , 0,6, c ,,,,,,, 1 ,.,,,,,z.., „vim & ��'� . as � 5 ,, 1611 A 6 6. Sidewalks: a. The following sidewalks were found as potential tripping hazards and should be grinded down or replaced. i. 7854/7858 Naples Heritage Drive—Grind Down. ii. 8238 Naples Heritage Drive—Grind Down. iii. 8806 Naples Heritage Drive—Grind Down. iv. Heritage Club Way Entrance—Replace 2 panels. 8238 Naples Heritage Dr. 8806 Na 71es Herita�c Dr a e a fir" '. (feritage Club Way Entrance 0. ; . ,7,441-1,t4 .' ',, ,.r N ,, `, g °- is £ °1. 7. Roadways: a. All of the roadways were inspected this month and below is a summary of my findings. The alligatoring on the east end of Naples Heritage Drive continues to be rated has the highest priority issue and should be addressed first. In this area the alligatoring was split up to an inch apart. {% F �. «. `« u^` ,�' "" Ra" Paz �,,, ' �«ta'.g' " , , �, Ar , ..". .'. ✓v.� .. ` z' e F b N*,, ' . ,->s tu v4 ,i 6 1611 *A6 Naples Heritage Roadway Inspection Sheet Roadway Storm Roadway Alligatoring Staining Reflectors Drains Gutters Curbs Naples Heritage Drive Medium to High Severity I Yes-Low Several Missing i Clear 4 sections need replacement N/A Herita:e Club Wa Medium Severit No 1 of 1 Missin. I Clear 2 sections need replacement Good Heritage Links Court Medium Severity , I No 2 of 2 Missing Clear 6 sections need replacement Good Kilkenny Way Medium Severity 1 Yes-Low 2 of 4 Missing Clear 9 sections need replacement Good Kilkenny Court ^ Medium Severity No None Missing Clear 1 section needs replacement , Good Colonial Court ` Medium Severity No 1 of 1 Missing Clear 3 Good I Good Stoney Brook Drive Medium Severity No 1 of 2 Missing Clear [ 2 sections need replacement Good Arbor Lakes Court Medium Severity No 2 of 5 Missing Clear 10 sections need replacement Good b. The stop lines and cross walks could be freshened up with a new coat of paint. d 7 SY3 ep S 3qs' k+ $ f 4 8. Storm Drainage System: a. Overflow Weirs: The overflow weirs on Lakes 6, 8, 11, 12 & 13 all had minimal debris in them. These structures should be inspected and cleaned out on an annual basis. Lake 6 Lake 11 ..�.�„�,.. s '`✓ .; dpi"' ,. { * ' °` 7 1611 A6 b. Gutter Pans: Multiple sections were found broken throughout the community. These areas should be cut out and replaced with new concrete. i. p Di Sections Heritage ii. Na Heritage les Heritage W Clb ay r—ve 2 Secti6-10 ons iii. Link u Court—6—Sections iv. Kilkenny Way—9 Sections vi. Kilkenny Court— Section Stoney Brooke Drve—2 vii. Arbor Lakes v Courti—7-10 Sections s c. Storm Drains: i. Roadway Catch Basins: Besides for some light debris (leaves)the catch basins along the roadways were in good shape. The basin at the golf course rest stop near Colonial Court should be cleaned out. Heavy debris was observed inside the basin. General Basin in Na les IIeritage Basin at rest stto ', F x ^ f ..,. a ue -r NI:., , a 8 1611 Ab ii. Drain Culverts: 1. Trash and silt was found in both ends of the culvert located just east of Colonial Court. To ensure that the culvert will properly function, all debris should be removed. 41:1';''' i -;4'' ' ' ''%; 4 a`' .,.rte , .. 2. Light debris was observed in the drain culverts just south of ......,, _ ,,,, ,..- ,z,... .,-, Itk..,..„„ ,,,,,4,.....,./.., r,,,,, , , Heritage Links Court; these should be cleaned out. elk 9 iii. Inter-Connect Pipes: 1 6 I t i A 6 1. The inter-connect pipe inlet on Lake 11 is approximately half way tilled with silt and is now blocked by littorals. To ensure that the system is working at its fullest potential the inlet needs to be cleaned out and the littorals need to be pushed back. a ; ° �! ,, A 4 ',1* ,: �" a ' �`r;;. ' HiH �s t `2,f, ' 2. Moderate erosion is occurring behind the headwall on Lake 3. The installation of dirt and rip rap should resolve this problem. *d .pro n h' "',"t., tea* 4 '�° $ i�f✓ ati. d 4 - ice' iv. Storm Drain Outlets: Several concerns/issues were observed with the storm drain outlets: 1. Minimal debris was observed in the storm drain outlets along Naples Heritage Drive (near the main entrance). Last year these outlets were filled with heavy debris and silt. yam a., 10 1611 A6 2. A large section of the outflow structure on the east end of Lake 11 was found cracked apart. To prevent further damage to the structure the CDD should have this replaced. mm •^;"i mss, "` m � ``a , s 3. Large washouts remain present around multiple structures throughout the community. These should be repaired as soon as possible by installing fill dirt and rip rap around them. These locations are shown as blue circles on the maps in Section 3a. Lake 1 Lake 2 7 -: � , A ,... , --.k,, ,,,,, , ,, ... ,. . .,.,, , ,,,, , ,, ,410)..-47:1,,,„(t. * a(w i ***, v. Storm drain inlets remain damaged at 8743, 8794, 8795 & 8838 Naples Heritage Drive. The CDD may want to replace these sometime in the future. 8794 Na !ea Ilerita Te Drive 8795 Naples Ilerit �e Drive. ,:1,.-,...r° -f.:'`. ' *'11*44 -' -''''''- „ t 11 I611A6 9. Fish/Wildlife Observations: n Bass ® Bream n Catfish ❑ Gambusia ® Egrets ® Herons ® Coots ❑ Gallinules ®Anhinga ® Cormorant ® Osprey Z Ibis • Woodstork ® 4 Otters 11 Alligator g 2 Snakes 1Z Turtles ® Other Species: Ducks, Tilapia 10. Follow up Items that should have been addressed from 3/26/13: a. Addressed high priority erosion concerns on Lakes 14 & 15. Currently being worked on. b. Repair sidewalk issues mentioned in Section 6. Sidewalks from last year have been repaired or grinded clown. c. Remove the dead trees from Lake 4. Not completed. 11. Follow up Items that should be addressed: a. Have the irrigation head (golf course) near Lake 9 checked for leaks. b. Continue with the erosion repairs throughout the community. My suggestion would be to correct the erosion on Lakes 1 and 2 next. c. Reconnect the drain pipe on Lake 11 prior to the rainy season. d. Have the sidewalk panels mentioned in section 6 grinded down. e. Have the branches along the perimeter fence cut back. f. Address all concerns mentioned with the storm water management system. 12 1611 A6 SCOPE OF SERVICES A. M NAPLES HERITAGE CDD STORMWATER MANAGEMENT SYSTEM INSPECTION & MAINTEN NCE RECOMMENDATIONS JANUARY 2014 I. OBJECTIVE The Naples Heritage Community Development District(NHCDD)has a complex stormwater management system (system)made up of swales, gutters,catch basins,conveyance pipes, detention/retention ponds, control structures,and wetlands.If the system is not properly maintained,costly failures and damage could be caused by flooding or erosion,which could lead to potential regulatory fines or life safety concerns.The purpose of this project will be to obtain record drawings of the permitted system,inspect and evaluate the existing condition of the system,and provide a detailed report,with photos of any deficiencies,that outlines any necessary remedial action.The following is a Scope of Services to successfully complete the project. II. SCOPE OF SERVICES Task 1 -Data Collection BZ Consulting LLC will contact the South Florida Water Management District(SFWMD) to acquire all applicable Environmental Resources Permits and record drawings of the system.They will be organized, evaluated,and used in Task 2 and 3. Task 2-Site Visit&Storm Water System Assessment BZ Consulting LLC will perform systematic field site inspections to verify the existing condition of the system infrastructure is in accordance with the plans and permits,acquired in Task 1.The inspections will also verify the system is functioning properly. Specifically,the visual inspections will include examination of swales and gutters for structural integrity,erosion,and sediment and vegetation buildup;catch basins for structural integrity, the presence of grates, and debris and sediment buildup; catch basin and pond conveyance pipe ends for debris and sediment buildup; wet / dry detention / retention pond banks for erosion,sediment buildup,and vegetation growth;pond and outfall control structures for structural integrity, the presence of skimmers and adjustable weirs,unblocked orifices,and sediment and vegetation buildup;and wetlands for maintained buffers,exotic vegetation growth, and overall health. BZ Consulting LC / Bryan,Zoller(cr�,Gmail.com / (941)812,2585 1611 At System inlet grates and manhole covers will be removed to achieve better visual inspections and a probe rod will be used to determine sediment depth.A visual inspection of catch basin and control structure pipe ends will be performed;however,the inspection of the entire lengths of conveyance pipes is not included in this scope. It can be assumed that the volume of debris and sediment is typically uniform from one end of the pipe to the other.The visual inspection of pond pipe ends and control structures below the waterline in the ponds will be performed by a Certified Diver. Each drainage system item evaluated in Task 3 will be tabulated in a spreadsheet listing all deficiencies such as,but not limited to,volume of manmade or organic debris,thickness of sediment,volume of overgrown or exotic vegetation,missing skimmers or grates,and severity of erosion. Task 3—Existing Conditions Report,Recommendation for Corrective Actions& Cost Estimate BZ Consulting LLC will prepare 8 bound copies of a detailed report listing the current conditions of the system.The report will include descriptive photographs of all deficiencies,a recommendation for corrective action,and an opinion of probable cost.Maintenance,design,and engineering,if necessary,are outside of this scope of services. Task 4-Future Inspection and Maintenance Program Also included in the report will be the recommendation of a future inspection and maintenance program to ensure that the system continues to operate as designed. The program is intended to help reduce costly failures and damage to the system caused by flooding or erosion,which could lead to potential regulatory fines or life safety concerns.The program will include a detailed description,the performance frequency,and a cost estimate for several preventative maintenance items. HI. COMPENSATION&SCHEDULE Below is a table that lists the task number,name,cost,and estimated number of calendar days to complete this scope of services.Compensation will be a lump sum amount of$9,750.00. Task Task Estimated# Task Name Cost Calendar Days # to Complete 1 Data Collection $750 15 dais 2 Site Visit and Storm Water System Assessment $5,650 45 days 3 lxistin;, Conditions Report,Recommendation&Cost Estimate $2,850 30 days 4 Future lns•ection and Maintenance Program $500 N/A Total $9,750 90 days Accepted this . ( day of _,,,,t ,,,,2014 by Im � "AIM Bryan Zoller 1' a. -3/5/L.I Cal.1 gu BZ Consulti LC, Severn Tren • ei ervices President NHCDD District Manager BZ Consulting LLC / BrvcznZoller@Gnzail.corr / (941) 812-2585 2 1611 A6 Did o fi � 1,,, "V;U 2 2014 MINUTES OF MEETING By NAPLES HERITAGE COMMUNITY DEVELOPMENT DISTRICT The regular meeting of the Board of Supervisors of the Naples Heritage Community Development District was held on Tuesday, April 8, 2014 at 9:00 a.m. at the Naples Heritage Golf and Country Clubhouse, 8150 Club Way,Naples, Florida. Present and constituting a quorum were: Peter J. Lombardi Chairman Peter Ramundo Vice Chairman Kenneth R. Gaynor Assistant Secretary Gerald James Assistant Secretary Richard Leonhard Assistant Secretary Also present were: Gary Rawlings Severn Trent Patrick Dorbad General Manager Dick Rogan President,Master Association The following is a summary of the discussions and actions taken at the April 8, 2014 Board of Supervisors meeting. FIRST ORDER OF BUSINESS Roll Call Mr. Rawlings called the meeting to order and called the roll. SECOND ORDER OF BUSINESS Approval of the Minutes of the March 4,2014 Meeting Mr. Lombardi stated each Board member received a copy of the minutes of the March 4,2014 meeting and requested any corrections, additions or deletions. There not being any, On MOTION by Mr. James seconded by Mr. Leonhard with all in favor the minutes of the March 4, 2014 meeting were approved. 4-29-14 1611 A6 April 8, 2014 Naples Heritage CDD THIRD ORDER OF BUSINESS Public Comment on Agenda Items There not being any,the next item followed. FOURTH ORDER OF BUSINESS Old Business A. Lake Bank Restoration Updates B. Irrigation Line Extension • Supervisor Gaynor provided an update on the lake bank restoration project. • Discussion ensued with regard to the CDD funding irrigation improvements. On MOTION by Mr. Ramundo seconded by Mr. James with all in favor payment from current budget funds for irrigation work on lake banks 13, 14 and 15 in an amount not to exceed$10,000 was approved. • Remaining irrigation work will be paid for by the Master Association. FIFTH ORDER OF BUSINESS New Business A. Road Improvement Project Bids • Mr. Dorbad reviewed the proposals for the road improvement project and will schedule interviews with the following venders: > Gulf Paving $714,746.35 > Bonness, Inc. $819,499.69 ➢ AJAX Paving $825,604.76 ➢ Seaton Paving $835,362.00 On MOTION by Mr. Gaynor seconded by Mr. Ramundo with all in favor Mr. Dorbad and Mr. James were authorized to negotiate the bid for the road improvement project. • Financing of the project will be reviewed at the next Board meeting to determine if funding will be done through the CDD. 4-29-14 2 1611 .A6 April 8, 2014 Naples Heritage CDD B. Collier Boulevard Fence—Carter Fence Company • Discussion ensued with regard to erecting a fence along the Collier Boulevard side of the District to prevent access from the street. • A proposal from Carter Fence Co. in the amount of $16,713 was presented; a copy of which is attached for the record. On MOTION by Mr. Ramundo seconded by Mr. Gaynor with all in favor the fence project on the 951 border line including the key pad and survey cost in an amount not to exceed$20,000 was approved. SIXTH ORDER OF BUSINESS Manager's Report Mr. Rawlings addressed the following: A. Approval of Financial Statements • The financial statements for the period ending February 28, 2014 were reviewed. On MOTION by Mr. Ramundo seconded by Mr. James with all in favor the February 28, 2014 financials were acce'ted. • A budget amendment if required will be prepared and presented at the May meeting. B. Questions and Comments on the Proposed Fiscal Year 2015 Budget • The fiscal year 2015 proposed budget was reviewed. On MOTION by Mr. Ramundo seconded by Mr. Gaynor with all in favor to proceed with the proposed fiscal year 2015 bud let was a roved. • The notice to homeowners was reviewed. • Add a 7th bullet point noting $20,000 for storm drain maintenance to be done in FY 2015 4-29-14 3 1611 A6 April 8, 2014 Naples Heritage CDD C. Field Management Report • The Field Management Report for the site inspection conducted on March 26, 2014 was reviewed; a copy of which is attached for the record. D. Project Update—Stormwater Inspection • Mr. Lombardi will follow up with Mr. Dorbad on completion of work as identified in the Field Management Report including storm drain maintenance. SEVENTH ORDER OF BUSINESS Attorney's Report There not being any,the next item followed. EIGHTH ORDER OF BUSINESS Supervisor's Requests There not being any,the next item followed. NINTH ORDER OF BUSINESS Audience Comments There not being any,the next item followed. TENTH ORDER OF BUSINESS Adjournment There being no further business, On MOTION by Mr. Leonhard seconded by Mr. Ramundo with all in favor the meeting was adjourned. (-13L7 olqe& • (/` Cal Teagc "" f Peter J. Lombardi Secretary Chairman 4-29-14 4 161 . 1 . A7 FILED #43 FLORIDA Heritage Greens Community Development District r-,9 ?Y 2014 MAY 23 PM 4: 17 Board of Supervisors George Coombs,Chairman Calvin Teague,DisWpt Manager Henry Michaelson,Vice Chairman Greg Urbancic,DiMcE(R* F COURTS Marsha Coghlan,Assistant Secretary James Carr,PE,District Engineer Jim Marshall,Assistant Secretary Ronald Parrott,Assistant Secretary R Y n C Regular Meeting Agenda Monday March 17,2014—6:00 p.m. 1. Roll Call 2. Approval of Agenda 3. Approval of the Minutes of the February 17,2014 Meeting 4. Audience Comments 5. Old Business A. Safety and Security Concerns i. Concerns over Nuisance Activities within the Community ii. Update on Reimbursement for Tree Trimming to Improve Visibility of Warning Signal on Immokalee Road B. Project Updates i. Roadway Striping Project ii. Repairs of Walls C. Update on Discussion of Golf Course/CDD Issues 6. New Business A. Discussion of Cracked Curbs 7. Manager's Report A. Follow-Up Items B. Fiscal Year 2015 Budget C. Discussion of General Elections i. Qualifying Information ii. Consideration of Resolution 2014-2 Confirming the District's Use of the Collier County Supervisor of Elections to Continue Conduction of the District's Election of Supervisors in Conjunction with the General Election D. Approval of Financial Statements 8. Attorney's Report 9. Engineer's Report 10. Supervisors'Requests and/or Comments 11. Audience Comments 12. Adjournment Note: Next meeting is scheduled for Monday,April 21,2014 at 6:00 p.m. District Office: Meeting Location: 210 N.University Drive,Suite 702 Heritage Greens Community Center Coral Springs,Florida 2215 Heritage Greens Drive 954-753-5841 Naples,Florida www.heritagegreenscdd.org 1611 A7 DeMarco, Sandra Subject: FW: Nuisance clause in the HGCA Master Declaration.5.25 page 17 From: michaelsonl @comcast.net[mailto:michaelsonl @comcast.net] Sent: Wednesday,January 22, 2014 9:11 AM To:Teague,Cal Subject: Re: Nuisance clause in the HGCA Master Declaration. 5.25 page 17 Cal, if this or a similar clause is in the "local" HOA docs, then it is clearly there issue , and then the HGCA's to resolve, clearly not a CDD issue. hank From: "Cal Teague" <Cal.Teague(d STServices.com> To: michaelsonl@comcast.net, gtcoombsAgmail.corn Sent: Wednesday, January 22, 2014 7:32:01 AM Subject: RE: Nuisance clause in the HGCA Master Declaration. 5.25 page 17 Thanks Hank,my initial response is that this is a HGCA issue or the individual neighborhood associations,but let me look at this and see how we can incorporate it into an effective tool to meet the concerns expressed. Cal From: michaelsonl @comcast.net fmailto:michaelsonl@)comcast.net] Sent:Tuesday,January 21, 2014 1:17 PM To: gtcoombsgmail.com; Teague, Cal Subject: Nuisance clause in the HGCA Master Declaration. 5.25 page 17 George; Paragraph 5.25 of the HGCA docs says: Nuisances. Nothing may or shall be done which is, or may become, a source of unreasonable annoyance or nuisance to residents of any neighborhood. Any question with regard to the interpretation of this Section shall be decided by the Declarant so long as it owns any property in the Community and thereafter by the Community Association whose decision will be final. You should look to see if your doc's have such a definition, but in any case we as a community have something to act on. There would be a definition of the bad and annoying behavior, dates times, etc., and then threats of fines to the owner, then fines, etc., etc. We are not unarmed. If you need a copy, let me know,,,, hank 1 . 1611 A 7 Project Bid Summary Log District/Community Heritage Greens Project Title Wall Painting Project Manager Tennille Adams Date Completed March 17, 2014 Overview Type of Contractor Copeland Southern [x J $2,975 Spot paint repair areas w/2 coats plus primer Copeland Southern [x] $27,750 Paint entire interior perimeter wall Copeland Southern [x] $47,770 Paint entire interior&exterior perimeter wall. Pressure washing exterior side of wall before painting. [ l [ ] [ l [ 1 Note: The original quote for$425 was to paint 69 column caps.The new quote for$2,975 is to paint 69 column caps&wall caps using primer and 2 coats of paint, feathering in 3 inches to blend with existing paint. A second quote is provided as an option for painting the entire wall.The quote is broken down by interior&exterior wall, with the option of pressure washing the exterior wall before painting. 1611 A 7 Copeland Southern Enterprises,Inc. DATE: I1i18i2013 OWNER INFORMATION: PROFESSIONAL SERVICES AGREEMENT BETWEEN TELEPHONE NO.. (239)245-7118/303 COPELAND SOUTHERN ENTERPRISES, INC.AND Fax No: (239)245-7120 Herita2e Green Community Development District E-MAIL:tadarns; severntrentms.com OWNER INFORMATION: PROJECT MANAGER: Scott Copeland OWNER'S ADDRESS: 2215 Heritage Greens Drive,Naples,Fl 34119 FEE AND TYPE: BILL TO THE ATTENTION OF:Tennille K.Adams,Assistant District Time&Materials based upon the Rate Schedule Manager in effect at the time service is rendered. PROJECT NAME: Line item"E" Heritage Greens Pressure Clean and Paint Estimated Fees: $ Column Caps Not-To-Exceed Fixed Fee horsed upon the Rate WORK DESCRIPTION: Pressure Clean and Paint 69 Column Caps Schedule in effect at the time service is rendered: $ REMARKS: 1) Bushes will need to be trimmed back by grounds keeper, in Lump Sum Fixed Fee: $ 425.00 order to clean column caps that need painting.2) A clean fresh water supply will be needed and accessible to crews during work hours.3) Caps will be painted Total Fees: $ 425.0Q with exterior satin Paint that matches existing wall color. Dear Tennille Adams Pursuant to your request, Copeland Southern Enterprises, Inc. is pleased to submit the following proposal for the Pressure Clean and Paint 69 Column Caps, for the above-referenced project: SCOPE OF SERVICES(Limited to the following): . MOT will be set up around work areas to insure safety for local residents and visitors during the work hours. 2. A 2 man crew,will Pressure Clean and Paint 69 Column Caps on Heritage Greens North and East walls. 3. Crews will pressure clean wall caps,using Chorine and soap A 10%to kill all mold and mildew before painting caps. 4. Work is estimated to take 2 days to clean and paint column caps. • 5. MOT will be removed once all work is completed and work area has been cleaned. Note: Any additional work and services requested, and is not found in this Proposal can be done, but will require additional cost to be paid in full with proposal fee upon the completion of work. We at Copeland Southern Enterprises hope this meets your approval and satisfies your requirements. If so please sign the attached contract and return a copy to our office by Fax or Email.Should you have any questions or need any additional information,Please do not hesitate to call Scott Copeland at 239-995-3684 or Mobile#239-707-6806.Fax 239-995-0058 OWNER AUTHORIZATION: I warrant and represent that I am authorized to enter into this contract for professional services and I hereby authorize the performance of the above services and agree to pay the charges upon the completion of the Job resulting there from as identified in the-FEE TYPE"section above. I have read,understand and agree to these Standard Business Terms. Authorized Signature: Date: Typed Name&Title: 16. 1 1 A � Copeland Southern Enterprises,Inc. DATE: 03/10/2014 OWNER INFORMATION: PROFESSIONAL SERVICES AGREEMENT BETWEEN (239)245-7118/303 COPELAND SOUTHERN ENTERPRISES, INC.AND TELEPHONE NO.: Fax No: (239)245-7120 Heritaec Green Community Development District E-MAIL:tadarns@severntrentms.com OWNER INFORMATION: PROJECT MANAGER: Scott Copeland OWNER'S ADDRESS: 2215 Heritage Greens Drive,Naples,H 34119 FEE AND TYPE: BILL TO THE ATTENTION OF:Tennille K. Adams,Assistant District Time&Materials based upon the Rate Schedule Manager in effect at the time service is rendered. PROJECT NAME: Heritage Greens, Paint Repaired Walls, Column Caps Estimated Fees: $ and Wall Caps Not-To-Exceed Fixed Fee based upon the Rate WORK DESCRIPTION: Paint 69 Repaired Column Caps and all new Schedule in effect at the time service is rendered: repairs made to walls. • S REMARKS: 1)The new repairs have been made with mortar and will require Lump Sum Fixed Fee: $ 2975.00 a primer and 2 coats of paint in order to cover, repaired area properly, which has increased the price from the original price of l coat over existing paint caps. Total Fees: 5 2975.00 2) Caps will be painted with exterior satin Paint that matches existing wall colors. 3) Left over paint from project can be drop of at maintenance area if requested for color codes and touch ups later on. Dear Tennille Adams Pursuant to your request, Copeland Southern Enterprises, Inc. is pleased to submit the following proposal for the Painting of 69 repaired Column Caps and all new repairs made to walls. For the above-referenced project: SCOPE OF SERVICES(Limited to the following): 1. MOT will be set up around work areas to insure safety for local residents and visitors during the work hours. 2. A 2 man crew,will Prime I coat and apply 2 coats of Paint to 69 Column Caps,wall caps and walls along Golf Course and Resident areas,where new repairs have been made on Heritage Greens North and East walls. 3. Work is estimated to take 3 to 4 days to clean and paint over 3200 sq ft.of walls,column caps and wall caps. 4. Care will be taken to insure plants along walls are protected during the course of the project. 5. Pictures of the project will be taken during and after work,and forwarded to owners,for your records. 6. MOT will he removed once all work is completed and work area has been cleaned. Note: Any additional work and services requested, and is not found in this Proposal can be done, but will require additional cost to be paid in full with proposal fee upon the completion of work. We at Copeland Southern Enterprises hope this meets your approval and satisfies your requirements. If so please sign the contract below and return a copy to our office by Fax or Email.Should you have any questions or need any additional information,Please do not hesitate to call Scott Copeland at 239-995-3684 or Mobile 4 239-707-6806.Fax 239-995-0058 OWNER AUTHORIZATION: I warrant and represent that I am authorized to enter into this contract for professional services and l hereby authorize the performance of the above services and agree to pay the charges upon the completion of the Job resulting there from as identified in the"FEE TYPE"section above. I have read,understand and agree to these Standard Business Terms. Authorized Signature: Date: Typed Name&Title: • 1611A7 Copeland Southern Enterprises,Inc. DATE: 03/15/2014 OWNER INFORM[AT[ON: PROFESSIONAL SERVICES AGREEMENT BETWEEN (239)245-7118/303 COPELAND SOUTHERN ENTERPRISES, INC.AND TELEPHONE NO,: Fax No: (239)245-7120 Heritage Green Community Development District E-MAIL:tadat:nsrri. eyerntrenrms cum OWNER INFORMATION: PROJECT MANAGER:Scott Copeland OWNER'S ADDRESS: 2215 Heritage Greens Drive,Naples,Fl 34119 FEE AND TYPE: BILL TO THE ATTENTION OF:Tennille K.Adams,Assistant District Manager Time&Materials based upon the Rate Schedule in effect at the time service is rendered. Estimated Fees: PROJECT NAME: Heritage Greens. Paint Repaired Walls, Column Caps and Wall $ Caps Not-To-Exceed Fixed Fee based upon the Rate Schedule in effect at the time service is rendered: WORK DESCRIPTION: Painting of 2 tone perimeter walls. $ RENIARKS: I)The new repairs have been made with mortar and will require a primer Lump Sum Fixed Fee: $ 00 and 2 coats of paint in order to cover,repaired area properly. 2)Caps will be painted with exterior satin Paint that matches existing wall colors.3)left over paint from project A 50%deposit is required to be paid in advance for can be drop of at maintenance area if requested for color codes and touch ups later on. the purchase of supplies before work can begin on 4)East Wall on the School side still needs pressure cleaned before we paint. project. Dear Tennille Adams Pursuant to your request,Copeland Southern Enterprises,Inc.is pleased to submit the following proposal for the Painting of repaired perimeter walls. For the above-referenced project: SCOPE OF SERVICES(Limited to the following): Proposal Fee and work will he based upon selected boxes below. 0 I. MOT will be set up around work areas to insure safety for local residents and visitors during the work hours. A 4 man crew,will Prime and Paint 2 coats of matching colors on the inside of the North and East perimeter walls with column and wall caps included $27,750.01) 2. MOT will be set up around work areas to insure safety for local residents and visitors during the work hours. A 4 man crew,will pressure clean school side of walls plus Prime and Paint 2 coats of matching colors on the both sides of the all North and East perimeter walls with column and wall caps included $47,770.00 3. Work is estimated to take between 2 and 3 weeks to complete depending on option chosen above. 4. Pictures of the project will be taken during and after work,and forwarded to owners,for your records. 5. MOT will be removed once all work is completed and work area has been cleaned. Note:Any additional work and services requested,and is not found in this Proposal can be done,but will require additional cost to be paid in full with proposal fee upon the completion of work. We at Copeland Southern Enterprises hope this meets your approval and satisfies your requirements.If so please sign the contract agreement below and return a copy to our office by Fax or Email.Should you have any questions or need any additional information,Please do not hesitate to call Scott Copeland at 239-995-3684 or Mobile#239-707-6806.Fax 239-995-0058 OWNER AUTHORIZATION: I warrant and represent that I am authorized to enter into this contract for professional services and I hereby authorize the performance of the above services and agree to pay the charges upon the completion of the Job resulting there from as identified in the"FEE TYPE"'section above. I have read.understand and agree to these Standard Business Terms. Authorized Signature: _ Date: Typed Name&Title: • 1• 6 I 1 A7 • II1IIIBARBER & d.UIIBIWNDAGE.NC. Professional engineers,planners,surveyor%&mapper: September 18,2007 Mr.Don Segui Chairman Heritage Greens Community Development District PO.Box 110546 Naples,F.,34108 Re: Heritage Green Subdivision Acceptance e Latter to the Community Development District Regarding Storm Water Maintieeanoe Responsibility ABB PN 00-7206 Dear Mr. Segui: The purpose of this letter is to inform the Heritage Greens Community Development District of its ownership of the storm water management system at Heritage Greens, Collier County, and of its responsibility to maintain the system. The referenced water mattagetrzent systenn consists of a system of interconnected ponds located within the golf course. Please reference SFWMD permit # 11-01134-S for specific details of the phut and www.SFWMD.gov for additional information concerning the"Best Management Practices"in regard to the maintenance of this system. At a minimum,the following should be muter maintenance items: 1. The system contains three (3) moor water management control structures. Each of those structures should be inspected and cleaned of debris during the dry season just prior to the rainy . treason (most effectively during May). Remove any foreign material including mad/silt, mots, vegetation, etc. that would inhibit the flow of water through the system. During the wet season those structures should be checked for any obstructions that would hinder flow on a daily basis. 2. Them em a number of interconnecting pipes between lakes in the system and associated with the project's rod drainage system. These pipes should be inspected on a yearly basis(best daring the dry season) and any foreign matter that would inhibit flow removed. Drainage easements should be kept as free of impediments as possible so that repairs could be with the least amount of interttreuce. 3. Structures.(inlets, manholes, catch basins, etc.) should be inspected for integrity, swain kept intact,and lake side slopes nhaintahied. Any cracking of structures should be grouted to pinevent settlement of**adjacent ground and roads. Per the Collier County and South Florida Water'Management District (SFWMD)Permits, it is required that the homeowners' association(or to this case the community development district)'be responsible for operating and maintaining the Main Mot:7400 Tamiansi Trail N.,Siam 200,Naples,Horlda 34108 (239)5973111 FAX:(239)566.2203 I ct County:9990 Coconut HAW,Suite 103,Bonita Sprinss,Florida 3413E (239)948.8663 PPAX.(239)498.2726 www.abbinc.som 16I 1 Al7 DeMarco, Sandra Subject: FW:Cracked curbs From: Heritage Greens[mailto:Manager @HeritageGreens.comcastbiz.net] Sent:Thursday, February 20, 2014 4:07 PM To:Teague, Cal Subject: Cracked curbs Cal, The Curb at 1840&1856/52 Avian Court has been reported to me as cracked and breaking apart. The association president for Colonial Links Villas believes it is happening elsewhere in Heritage Greens as well. Do I just let you know about this or is there something else we need to do to have this addressed? Thak you, .rkjaw J. Lai/Lard, CAM Property Mawager Heritage c,reews 2215 fteru.itage Greews 1)r. Naples, FL_34119 office (239) 51.3-6921 16 A7 HERITAGE GREENS Community Development District Annual Operating and Debt Service Budget Fiscal Year 2015 Version - Proposed Budget (Printed on 3/13i2011 3prin) Prepared by SEVERN TRENT SERVICES . . . 1611 , ' HERITAGE GREENS Community Development District General Fund Summary of Revenues,Expenditures and Changes in Fund Balances Fiscal Year 2015 Proposed Budget ADOPTED ACTUAL PROJECTED TOTAL ANNUAL ACTUAL BUDGET THRU MAR- PROJECTED BUDGET ACCOUNT DESCRIPTION FY 2013 FY 2014 FEB-2014 SEP-2014 FY 2014 FY 2015 REVENUES Interest-Investments $ 549 $ 400 $ 162 $ 238 $ 400 $ 400 Special Assmnts-Tax Collector 217,904 217,904 204,466 13,438 217,904 217,904 Special Assmnts-Discounts (7,883) (8,716) (7,986) (730) (8,716) (8,716) Other Miscellaneous Revenues - - 15 (15) - - GateBarCode/Remotes 978 1,200 425 775 1,200 1200 TOTAL REVENUES 211,548 210,788 197,082 13,706 210,788 210,788 EXPENDITURES Administrative P/R-Board of Supervisors 1,800 2,400 2,600 3,640 6,240 2,400 FICA Taxes 138 184 199 278 477 184 ProfServ-Engineering 714 1,200 700 700 1,200 ProfServ-Legal Services 2,764 2,000 1,444 1,167 2,611 2,000 ProfServ-Mgmt Consulting Sery 35,895 36,972 15,405 21,567 36,972 38,972 ProfServ-Property Appraiser 3,269 3,269 3,269 - 3,269 3,269 ProfServ-Special Assessment 5,483 5,463 5,463 - 5,463 5,463 ProfServ-Web Site Development 619 650 208 379 587 650 Auditing Services 3,200 3,200 2,700 500 3,200 3,200 Communication-Telephone 1 50 2 29 31 50 Postage and Freight 1,459 850 317 444 781 850 Insurance-General Liability 7,615 8,757 7,477 - 7,477 8,757 Printing and Binding 785 1,500 335 469 804 1,500 Legal Advertising 767 2,500 197 276 473 2,500 Misc-Bank Charges 563 575 279 391 670 575 Misc-Assessmnt Collection Cost 2,596 4,358 3,930 428 4,358 4,358 Office Supplies 248 75 79 111 190 75 Annual District Filing Fee 175 175 175 - 175 175 Total Administrative 58,071 74,178 44,079 30,379 74,458 74,178 Public Safety Contracts-Security Services 47,019 48,000 19,359 28,641 48,000 48,000 Contracts-HVAC - 350 - - - 350 Contracts-Sheriff 1,700 3,000 - 1,000 1,000 3,000 Communication-Telephone 1,138 1,500 630 882 1,512 1,500 Electricity-Entrance 1,795 2,200 759 1,063 1,822 2,200 Utility-Water&Sewer 640 900 279 391 670 900 Lease-Carts 1,500 1,500 750 750 1,500 1,500 R&M-Gate 1,283 2,000 1,132 500 1,832 2,000 R&M-Gatehouse 242 1,500 275 660 935 1,500 Op Supplies-Clubhouse 515 - - - - Op Supplies-Transmitters 664 800 515 775 1,290 800 Op Supplies-Gatehouse 654 800 153 175 328 800 Cap Outlay-Equipment - 6,200 - - - 6,200 Annual Operating and Debt Service Budget Fiscal Year 2015 . . • 1611A7 HERITAGE GREENS Community Development District General Fund Summary of Revenues,Expenditures and Changes in Fund Balances Fiscal Year 2015 Proposed Budget ADOPTED ACTUAL PROJECTED TOTAL ANNUAL ACTUAL BUDGET THRU MAR- PROJECTED BUDGET ACCOUNT DESCRIPTION FY 2013 FY 2014 FEB-2014 SEP-2014 ,FY 2014 FY 2015 Total Public Safety 57,150 68,750 23,852 34,837 68,689 68,750 Landscape Contracts-Landscape 15,985 18,000 6,950 11,050 18,000 18.000 Contracts-Preserve Management 1,760 2,000 - 2,000 2,000 2,000 Electricity-Irrigation 1,934 2,200 810 1,134 1,944 2,200 R&M-Renewal and Replacement 1,440 1,000 - 583 583 1,000 R&M-Canals 1,295 2,800 - 1,300 1,300 2,600 R&M-Fountain 1,897 2,700 925 1,295 2,220 2,700 R&M-Grounds 45 4,000 - 2,333 2,333 4,000 R&M-Irrigation 1,020 1,500 - 875 875 1,500 R&M-Preserves - 100 - 58 58 100 Misc-Special Projects 5,326 7,000 2,730 5,200 7,930 7,000 Total Landscape 30,702 41,100 11,416 26,828 37,243 41,100 Road and Stmet Facilities Electricity-Streetlighting 9,556 11,000 4,159 5,823 9,982 11,000 R&M-Drainage 18,004 2,500 5,848 1,000 6,848 2,500 R&M-Roads&Alleyways 360 2,000 2,395 - 2,395 2,000 R&M-Sidewalks - 3,000 11,550 - 11,550 3,000 Traffic Signage Rehabilitation 1,330 1,260 193 - 193 1,260 Reserve-Roadways - 7,000 - - - 7,000 Total Road and Street Facilities 29,280 28,760 24,146 6,823 30,968 26,760 TOTAL EXPENDITURES 185,173 210,788 103,491 97,867 201,358 210,788 I Excess(deficiency)of revenues Over(under)expenditures 26,375 - 93,591 (84,161) 9,430 - OTHER FINANCING SOURCES(USES) Contribution to(Use of)Fund Balance - - - - - - TOTAL OTHER SOURCES(USES) - - - - - - Net change in fund balance 26,375 - 93,591 (84,161) 9,430 - FUND BALANCE,BEGINNING 132.060 158,435 158,435 - 158,435 167,865 FUND BALANCE,ENDING $ 158,435 $ 158,435 $ 252,026 $ (84,161) $ 167,865 $ 167,865 Annual Operating and Debt Service Budget Fiscal Year 2015 1611 A7 HERITAGE GREENS Community Development District General Fund Exhibit"A" Allocation of Fund Balances AVAILABLE FUNDS Amount Beginning Fund Balance-Fiscal Year 2015 $ 135,103 Net Change in Fund Balance-Fiscal Year 2015 - Reserves-Fiscal Year 2015 Additions 7,000 'Total Funds Available(Estimated)-9/30/2015 142,103 Assigned Fund Balance Operating Reserve-First Quarter Operating Capital 42,158 (1) Reserves-Roadways 7,000 Subtotal 49,158 I Total Allocation of Available Funds 49,158 I Total Unassigned(undesignated)Cash $ 92,945 Notes (1)Represents approximately 3 months of operating expenditures Annual Operating and Debt Service Budget Fiscal Year 2015 • - 1611 .A47 Qualifying to Run for Office 2014 Qualifying Dates Noon,June 16,2014—Noon,June 20,2014 What happens when you go to the Supervisor of Elections office to qualify? You will file a loyalty oath, a financial disclosure Form 1 and either pay the $25 qualifying fee or file a certification for 25 signatures. Qualifying Fees $25.00 (Unless qualifying by petition) Qualifying by Petition In order to qualify by petition and thereby have the qualifying fee waived, a person needs to gather the signatures of 25 qualified voters residing within the Heritage Greens CDD. The Division of Elections has prescribed the format of the petition, a copy of which is attached. The deadline to submit petitions to the Supervisor of Elections is Noon, May 19, 2014. (Candidates must still qualify during the candidate qualifying period.) Please note that petitions may be submitted prior to the deadline. There is a verification fee of$.10 per signature to ensure the signers are valid residents within the CDD. Cash is accepted. The Supervisor of Elections recommends bringing your petitions in person. If you want to campaign, you are permitted to do so as long as you do not expend any funds. If you are going to expend money for signage, business cards, etc., even if it is your own money, you must open a campaign account and will need to file the required forms. You will also need to appoint a campaign treasurer and designate a campaign depository. If campaigning, signatures may not be obtained until the candidate has filed his or her appointment of campaign treasurer and designation of campaign depository. The District shall publish a notice of the qualifying period set by the Supervisor of Elections for each election at least two weeks prior to the start of the qualifying period. Contact the Supervisor of Elections for more specific information on qualifying by petition. Qualifying Officers The Qualifying Officer for Special District Offices is the Supervisor of Elections. Collier County Supervisor of Elections Jennifer J. Edwards 3295 Tamiami Trail East Naples,FL. 34112 (239)252-VOTE www.CollierVotes.com 1611 A � CANDIDATE PETITION Notes: -All information on this form becomes a public record upon receipt by the Supervisor of Elections. -It is a crime to knowingly sign more than one petition.for a candidate. [Section 104.185,Florida Statutes] -If all requested information on this form is not completed, the form will not be valid as a Candidate Petition form. I, the undersigned,a registered voter (print name as it appears on your voter information card) in said state and county,petition to have the name of placed on the Primary/General Election Ballot as a:[check/complete box, as applicable] ❑Nonpartisan ❑No party affiliation ❑ Party candidate for the office of (insert title of office and include district,circuit,group,seat number, if applicable) Date of Birth or Voter Registration Number Address (MM/DD/YY) City County State Zip Code Signature of Voter Date Signed(MMFDD/YY) [to be completed by Voter] Rule 1S-2.045,F.A.C. DS-DE 104(Eff.09111) 1611 A7 RESOLUTION 2014-2 A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE HERITAGE GREENS COMMUNITY DEVELOPMENT DISTRICT CONFIRMING THE DISTRICT'S USE OF THE COLLIER COUNTY SUPERVISOR OF ELECTIONS TO CONTINUE CONDUCTING THE DISTRICT'S ELECTION OF SUPERVISORS IN CONJUNCTION WITH THE GENERAL ELECTION WHEREAS, the Heritage Greens Community Development District (hereinafter the "District")is a local unit of special-purpose government created and existing pursuant to Chapter 190,Florida Statutes,being situated entirely within Collier County, Florida;and WHEREAS, the Board of Supervisors of Heritage Greens Community Development District (hereinafter the "Board") seeks to implement section 190.006(3)(A)(2)(c), Florida Statutes and to instruct the Collier County Supervisor of Elections (the"Supervisor") to conduct the District's General Elections_ WHEREAS, the Supervisor has requested the District adopt a resolution confirming the District's use of the Supervisor for the purpose of conducting the District's future supervisor elections in conjunction with the General Election; and WHEREAS, the District desires to continue to use the Supervisor for the purpose of conducting the District's supervisor elections in conjunction with the General Election. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE HERITAGE GREENS COMMUNITY. DEVELOPMENT DISTRICT: Section 1. The Board is currently made up of the following individuals: Marsha A. Coghlan,George Coombs,Jim Marshall,Henry Michaelson and Ronald Parrott Section 2. The term of office for each member of the Board is as follows: Supervisor Parrott Seat 1 four year-expires 11/2016 Supervisor Coombs Seat 2 four year—expires 11/2016 Supervisor Marshall Seat 3 four year—expires 11/2014 Supervisor Michaelson Seat 4 four year—expires 11/2014 Supervisor Coghlan Seat 5 four year—expires 11/2014 Section 3. Seat 3 currently held by Mr. Marshall, Seat 4 currently held by Mr. Michaelson and Seat 5 currently held by Ms. Coghlan are scheduled for the General Election in November 2014. Section 4. Pursuant to section 190.006(8), Florida Statutes, members of the Board shall be entitled to receive for his or her services an amount not to exceed $200 per meeting of the 16Ij .. A7 . Board,not to exceed$4,800 per year per member. Section 5. The term of office for the individuals to be elected to the Board in the November 2014 General Election is four years. Section 6. The new Board members shall assume office on the second Tuesday following their election. Section 7. The District hereby instructs the Supervisor to continue conducting the District's elections in conjunction with the General Election. The District understands that it will be responsible to pay for its proportionate share of the General Election cost and agrees to pay same within a reasonable time after receipt of an invoice from the Supervisor. PASSED AND ADOPTED THIS 17th DAY OF MARCH,2014. ATTEST: HERITAGE GREENS COMMUNITY DEVELOPMENT DISTRICT Calvin - _- - Geo e Coombs Secretary Chairman . 1611 A- 7 Heritage Greens Community Development District Financial Report February 28,2014 Prepared by SEVERN TRENT SERVICES 1611A7 , HERITAGE GREENS Community Development District FINANCIAL STATEMENTS Balance Sheet Page 1 Statement of Revenues,Expenditures and Changes In Fund Balances General Fund Page 2-3 SUPPORTING SCHEDULES Non-Ad Valorem Special Assessments Page 4 Cash&Investment Report Page 5 SunTrust Bank Reconciliation Page 6 Check Register Page 7 1611 A 7 HERITAGE GREENS Community Development District Financial Statements (Unaudited) Febivary 28,2014 .Lb11 A ? HERITAGE GREENS Community Development District General Fund Balance Sheet February 28, 2014 ACCOUNT DESCRIPTION TOTAL ASSETS Cash-Checking Account $ 142,279 Investments: Money Market Account 116,178 SBA Account 491 SBA Account-Restricted 136 TOTAL ASSETS $ 259,084 LIABILITIES Accounts Payable $ 4,696 Accrued Expenses 2,362 TOTAL LIABILITIES 7,058 FUND BALANCES Assigned to: Operating Reserves 49,897 Reserves-Drainage 6,000 Reserves-Fountains 5,500 Reserves-Irrigation System 7,500 Reserves-Roads and Sidewalks 26,201 Reserves-Signage 1,000 Reserves-Wall Painting 6,000 Reserves-Wall Replacement 12,786 Unassigned: 137,142 TOTAL FUND BALANCES $ 252,026 TOTAL LIABILITIES& FUND BALANCES $ 259,084 Report Date:3/5/2014 Page 1 . . . 161 . 1 - A7 HERITAGE GREENS Community Development District General Fund Statement of Revenues, Expenditures and Changes in Fund Balances For the Period Ending February 28, 2014 ANNUAL ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE($1 FEB-14 ACCOUNT DESC,RIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) ACTUAL REVENUES . Interest-Investments $ 400 $ 186 $ 162 $ (4) $ B Special Assents-Tax Collector 217,904 205,504 204,466 (1,038) - • Special Assmnts-Discounts (8,716) (8,220) (7,966) 234 - Other Miscellaneous Revenues - - 15 16 - Gate Bar Code/Remotes 1,200 500 425 (75) 50 TOTAL REVENUES 210,788 197,950 197,082 (868) 58 EXPENDITURES Administration PR-Board of Supervisors 2,400 1,000 2,600 (1600) 600 FICA Taxes 184 75 199 (124) 46 ProfServ-Engineering 1,200 500 - 500 - ProfServ-Legal Services 2,000 835 1,444 (609) 1,169 ProfServ-Mgml Consulting Sery 36,972 15,405 15,405 - 3,081 ProfServ-Property Appraiser 3,269 3,289 3,269 - - ProfServ-Special Assessment 5,483 5,463 5,463 - - ProfServ-Web Site Development 650 850 208 442 42 Auditing Services 3,200 2,500 2,700 (200) 2,700 Communication-Telephone 50 20 2 18 - Postage and Freight 850 355 317 38 59 Insurance-General Liability 8,757 8,757 7,477 1,280 - Printing and Binding 1,500 625 335 290 81 Legal Advertising 2,500 1,040 197 843 - Misc-Bank Charges 575 240 279 (39) 57 Misc-Assessmnt Collection Cost 4,358 4,110 3,930 180 - Office Supplies 75 30 79 (49) 79 Annual District Filing Fee 175 175 175 - - Total Administration 74,178 45,049 44,079 070 7,894 Public Safety Contracts-Security Services 48,000 20,000 19,359 841 3,832 Contracts-HVAC 350 145 - 145 - Contracts-Sheriff 3,000 1,250 - 1,250 - Communication-Telephone 1,500 625 630 (5) 123 Electricity-Entrance 2,200 916 759 157 107 Utility-Water&Sewer 900 375 279 96 69 Lease-Cads 1,500 750 750 - - R&M-Gate 2,000 835 1,132 (297) - R&M-Gatehouse 1,500 625 275 350 275 Op Supplies-Transmitters 800 335 515 (180) - Op Supplies-Gatehouse 800 336 153 182 68 Cap Outlay-Equipment 6,200 2,585 2,585 - Total Public Safety 88,750 28,776 23,852 4.924 4,274 Report Date: 3/5/2014 Page 2 . • 1611 A7 • HERITAGE GREENS Community Development District General Fund Statement of Revenues, Expenditures and Changes in Fund Balances For the Period Ending February 28, 2014 ANNUAL ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE($) FEB-14 ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAVI ACTUAL Landscape Contracts-Landscape 18,000 7,500 8,950 550 1,740 Contrails-Preserve Management 2,000 1,000 - 1,000 - Electricity-Inlgaton 2,200 915 810 105 157 R&M-Renewal and Replacement 1,000 415 - 415 - R&M-Canals 2,800 - - - - R&M-Fountain 2,700 1,125 925 200 75 R&M-Grounds 4,000 1,665 - 1,665 - R&M-Irrigation 1,500 825 - 625 - R&M-Preserves 100 40 - 4D - Mlsc-Special Projects 7,000 2,915 2,730 185 - Total Landscape 41,100 16,200 11,415 4,785 1,972 Road and Street Facilities Electricity-Streetlighting 11,000 4,584 4,159 425 835 R&M-Drainage 2,500 1,041 5,848 (4,807) 4,363 R&M-Roads&Alleyways 2,000 835 2,395 (1,560) 2,395 R&M-Sidewalks 3,000 1,250 11,550 (10,300) - Traffic Signage Rehabilitation 1,260 525 193 332 193 Reserve-Roadways 7,000 7,000 - 7,000 - Total Road and Street Facilities 26,760 15,235 24,145 (8,910) 7,786 TOTAL EXPENDITURES 210,788 105,260 103,491 1,769 21,926 Excess(deficiency)of revenues Over(under)expenditures - 92,690 93,591 901 (21,868) Net change in fund balance $ - $ 92,690 $ 93,501 $ 901 $ (21,868) FUND BALANCE,BEGINNING(OCT 1,2013) 158,435 158,435 158,435 FUND BALANCE,ENDING $ 158,435 $ 251,125 $ 252,026 Report Date:3/5/2014 Page 3 1611A7 HERITAGE GREENS Community Development District Supporting Schedules February 28,2014 1611 A 7 HERITAGE GREENS Community Development District Non-Ad Valorem Special Assessments Collier County Tax Collector-Monthly Collection Report For the Fiscal Year ending September 2014 Discount/ Gross Date Net Amount (Penalties) Collection Amount Received Received Amount Costs Received Assessments Levied FY 2014 $ 217,904 Allocation% 100% 11/08/13 $ 1,151.83 $ 65.10 $ 23.51 $ 1,240.44 11/15/13 $ 34,621.11 $ 1,472.06 $ 706.55 $ 36,799.72 11/27/13 $ 80,523.25 $ 3,423.78 $ 1,643.33 $ 85,590.36 12/13/13 $ 61,568.57 $ 2,608.14 $ 1,256.50 $ 65,433.21 01/07/14 $ 3,734.05 $ 117.80 $ 76.21 $ 3,928.06 01/30/14 $ 10,951.88 $ 298.68 $ 223.51 $ 11,474.07 $ - $ $ - $ TOTAL $ 192,551 I $ 7,986 I $ 3,930 I $ 204,466 %Collected 93.83% TOTAL OUTSTANDING $ 13,438 Report Date:3/7/2014 Page 4 1611 A77 HERITAGE GREENS All Funds Community Development District Cash and Investment Report February 26,2014 General Fund Account Name Bank Name Investment Type Maturity Yield Balance Checking Account-Operating SunTrust Bank n/a n/a 0.10% $141,279 Checking Account-Operating Bank United n/a n/a 0.00% $1,000 Money Market Account Bank United Business MMA n/a 0.35% $116,178 Operating Acct SBA n/a n/a 0.18% $491 Operating Acct(Restricted) SBA n/a n/a 0.00% $136 Total $259,085 Report Date:3/7/2014 Prepared By: Severn Trent Management Services Page 5 1611 A ? Heritage Greens CDD • Bank Reconciliation Bank Account No. 9920 Statement No. 02-14 Statement Date 02/28/14 G/L Balance($) 141,279.40 Statement Balance 144,049.29 G/L Balance 141,279.40 Outstanding Deposits 0.00 Positive Adjustments 0.00 Subtotal 144,049.29 Subtotal 141,279.40 Outstanding Checks 2,769.88 Negative Adjustments 0.00 Total Differences 0.00 Ending G/L Balance 141,279.40 Ending Balance 141,279.40 Difference 0.00 Posting Cleared Date Document Type Document No. Description Amount Amount pifference Outstanding Checks 02/25/14 Payment 2822 COLLIER COUNTY UTILITY BILLING 69.41 0.00 69.41 02/28/14 Payment 2824 JAMES MARSHALL 68.48 0.00 68.48 02/28/14 Payment 2825 KENT OF NAPLES 892.00 0.00 892.00 02/28/14 Payment 2826 PJM LAWN SERVICE 1,740.00 0.00 1,740.00 Total Outstanding Checks 2,769.89 Page 6 . . . . . 161 . 1 A ? n. t � 8iZ: 8888 `,888883 : 85o8 000 2 °' N N H N N N N N N 3 '1 N H N M N N N.7 A 2 J N m m N N 6 * Q L O a aaa$C� a 2 O 0 0 0 0 O o O O S O o 0 2, o o CO 3 2 a 2 2 N a N * 3 N N 9 N _ i S 0 M E I E5A8 0 . i 8 ° ° g r. 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W a � c, a os z r Z 4 x Z gK z (J d , LL O j 2 "-- D a cnn a W O fn ❑ _z P w , w � W a a a u1 w w O � w a } � O � Q w � O 5a 8 w LL a W x Y U U Y J co U Y Y d c C _( f Y • < V a V O V V < V V' V V V O V < 0 0 O O v 0o z aaaaN °aaaa � � a5Sa aaa a .7 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 000, O . 0 0 0 O 1- . N 0.) d' .O c0 O N (N cn (O 0) O in Z Q co a0 a0 c0 co co co co co co c0 co 00 c0 NW co co co W co co 0 in (.) �I N N N N N N N N N N N N N N N N N N N O N 0 U O (? z° IU °088888 °0 °0 °088'88888 °0 °0 008 2. o 1611 ■ L'� I MINUTES OF MEETING L,-J HERITAGE GREENS By COMMUNITY DEVELOPMENT DISTRICT The regular meeting of the Board of Supervisors of the Heritage Greens Community Development District was held on Monday, March 17, 2014 at 6:00 p.m. at the Heritage Greens Community Center,2215 Heritage Greens Drive,Naples,Florida. Present and constituting a quorum were: George Coombs Chairman Marsha Coghlan Assistant Secretary James A. Marshall Assistant Secretary Ronald Parrott Assistant Secretary Also present were: Calvin Teague District Manager James Mason Golf Course Representative Several Residents The following is a summary of the minutes and actions taken at the March 17, 2014 Heritage Greens CDD Board of Supervisors meeting. FIRST ORDER OF BUSINESS Roll Call Mr. Coombs called the meeting to order and called the roll. SECOND ORDER OF BUSINESS Approval of Agenda • Item 5C was moved to the top of the agenda. • Discussion of Daylight Savings hours for the guardhouse was added under item 5A. On MOTION by Mr. Coombs seconded by Mr.Marshall with all in favor the agenda was approved as amended. THIRD ORDER OF BUSINESS Approval of the Minutes of the February 17,2014 Meeting Mr. Teague stated each Board member received a copy of the minutes of the February 17, 2014 meeting and requested any corrections,additions or deletions. There not being any, 16117 March 17, 2014 Heritage Greens C.D.D. On MOTION by Mr. Coombs seconded by Mr. Parrott with all in favor the minutes of the February 17,2014 meeting were approved. FOURTH ORDER OF BUSINESS Audience Comments There not being any,the next item followed. FIFTH ORDER OF BUSINESS Old Business C. Update on Discussion of Golf Course/CDD Issues Mr. Mason attended the meeting to address questions regarding the Golf Course. He indicated the Golf Course is not planning any changes to the lakes or preserve areas. There was discussion regarding common interests such as traffic issues. A. Safety and Security Concerns i. Concerns over Nuisance Activities within the Community The following was discussed: • Two individuals involved in the drag racing incident were also involved in another incident where they harassed two residents. They left before police arrived. • Police were on site several nights without notice and their reports were general and vague. • Mr. Coombs thinks the Board should reconsider issuance of warnings. Mr. Coombs MOVED to discontinue the warning system for parking violations. There being no second, the motion failed to pass. • There is increased activity at the gates on early release days. On MOTION by Mr. Parrott seconded by Mr. Coombs with all in v favor the Board approved after hour patrols by Kent Security. • There was Board consensus to have Sheriff's patrol one day every weekend for three hours from 11:00 p.m.to 2:00 a.m. • Mr. Coombs reported a witness to the October drag racing incident is willing to file a formal complaint. The Board was supportive of this action. • Mr. Shelton stated the HGCA can take action if they receive written complaints from residents regarding nuisance issues. 2 161 A A=7 March 17, 2014 Heritage Greens C.D.D. ii. Discussion of Daylight Savings Hours for the Guardhouse There was Board discussion and consensus to close the gates at 8:00 p.m. and open them at 5:15 a.m. iii. Update on Reimbursement for Tree Trimming to Improve Visibility of Warning Signal on Immokalee Road Mr. Teague reported FPL and Collier County do not want to reimburse the District for the tree trimming. There was discussion regarding community ingress and egress issues with increased traffic on Immokalee Road. On MOTION by Mr. Parrott seconded by Mr. Coombs with all in favor staff was directed to submit a request to the County to conduct a traffic survey for a traffic light at the Saturnia entrance/exit to relieve traffic congestion. B. Project Updates i. Roadway Striping Project Mr.Teague reported problem areas were touched up and the project is complete. ii. Repairs of Walls Mr. Teague reported the wall repairs and caps are complete. New painting quotes were provided by Copeland Southern due to the amount of repairs on the wall and caps. • Spot paint repair areas with two coats plus primer for$2,975. • Paint entire interior perimeter wall for$27,750. • Pressure wash exterior side of wall and paint both interior as well as exterior perimeters for$47,770. On MOTION by Mr. Marshall seconded by Mr. Parrott with all in favor the proposal from Copeland Southern to spot paint repair areas and caps at a cost of$2,975 was approved. SIXTH ORDER OF BUSINESS New Business A. Discussion of Cracked Curbs Mr. Landry sent an email reporting a cracked curb on Avian Court. Mr. Coombs and Mr. Marshal will survey the community and compile a list of areas to obtain estimates. SEVENTH ORDER OF BUSINESS Manager's Report A. Follow-Up Items Mr. Teague reported all follow-up items are complete. 3 1611 a7. March 17, 2014 Heritage Greens C.D.D. B. Fiscal Year 2015 Budget Mr. Teague distributed and reviewed a draft budget, which does not include an increase in assessments. There was Board discussion and consensus to increase revenue by $25,000 for road reserves. C. Discussion of General Elections i. Qualifying Information Mr. Teague reported Seats 3, 4 and 5 are up for election in November and reviewed qualifying information. ii. Consideration of Resolution 2014-2 Confirming the District's Use of the Collier County Supervisor of Elections to Continue Conduction of the District's Election of Supervisors in Conjunction with the General Election There being no questions or comments, On MOTION by Mr. Coombs seconded by Ms. Coghlan with all in favor Resolution 2014-2, confirming the District's use of the Collier County Supervisor of Elections to continue conducting the District's election of Supervisors in conjunction with the General Election,was adopted. D. Approval of Financial Statements Mr. Teague reviewed the financials. On MOTION by Mr. Parrott seconded by Mr. Marshall with all in favor the financials were approved. EIGHTH ORDER OF BUSINESS Attorney's Report There being no report,the next item followed. NINTH ORDER OF BUSINESS Engineer's Report There being no report,the next item followed. TENTH ORDER OF BUSINESS Supervisors' Requests and/or Comments The following was discussed: • Ms. Coghlan reported the holiday lights were taken down from the palm trees near the guardhouse. • Mr. Marshall reported most of the upgraded security camera system is installed and is working well. 4 - . . 161 : 1 A7 March 17,2014 Heritage Greens C.D.D. ELEVENTH ORDER OF BUSINESS Audience Comments The following comments were made: • A resident discussed costs for wall repairs. • Mr. Blackwell commented on the drainage system. The Board requested proposals to clean out the interconnects. • Mr. D'Antoni commented on the following: • Ile suggested posting a traffic caution sign. • People are getting through the gate easily and he suggested increasing security. • He commented on inadequate street lighting within the community. TWELFTH ORDER OF BUSINESS Adjournment There being no further business, 0 On MOTION by Ms. Coghlan seconded by Mr. Parrott with all in favor the meeting was adjourned at 7:40 p.m. oie ,,,,V.A,u) , 1 6Lk..._ . 4Calvin Teague George Coombs Secretary Chairman 5 1611 A'7 Heritage Greens Community Development District Board of Supervisors George Coombs,Chairman Calvin Teague,District Manager Henry Michaelson,Vice Chairman Greg Urbancic,District Counsel Marsha Coghlan,Assistant Secretary James Carr,PE,District Engineer Jim Marshall,Assistant Secretary Ronald Parrott,Assistant Secretary Regular Meeting Agenda Monday April 21,2014—6:00 p.m. 1. Roll Call L� 2. Approval of Agenda ��\ \\_ 3. Approval of the Minutes of the March 17,2014 Meeting 4. Audience Comments �J 5. Old Business By A. Safety and Security Concerns i. Collier County Sheriff Patrols ii. Overnight Parking Enforcement B. Project Updates i. Wall Painting Bids ii. Interconnect Pipe Cleaning iii. Curb Repair/Replacement C. Traffic Light Request 6. New Business 7. Manager's Report A. Follow-Up Items B. Acceptance of Fiscal Year 2013 Audit C. Fiscal Year 2015 Budget D. Approval of Financial Statements 8. Attorney's Report 9. Engineer's Report 10. Supervisors' Requests and/or Comments 11. Audience Comments 12. Adjournment Note: Next meeting is scheduled for Monday,May 19,2014 at 6:00 p.m. District Office: Meeting Location: 210 N.University Drive,Suite 702 Heritage Greens Community Center Coral Springs,Florida 2215 Heritage Greens Drive 954-753-5841 Naples,Florida www.heritagegreenscdd.org 161 , 1 A7 HERITAGE GREENS COMMUNITY SPECIAL DETAIL REPORT Date: ?4-,/-9-stay Time tour began: 23° Time tour ended: d too Name of the Deputy on duty: et(. rt.e► Shield#: SIrt Car#: 164 In the event of a problem please contact Mr. Calvin Teague Landline: 239-245-7118 x301 or Cell: 239-223-4437 STOP ALL TRAFFIC VIOLATORS! ENFORCE 20 mile per hour speed zone and all stop sign violations *NOTE THAT THERE IS A TRAFFIC CONTROL AGREEMENT DATED 9-11-2007 * D•CUMENT BELOW ANY INCIDENTS AND TRAFFIC STOPS AND DESCRIBE ACTION TAKEN 444,442,4 iTro .e Shoo' Pie S,r.,✓f, t.114 r- 74e#4041;44 rn ro/ dF /felt-,t4!51, f FoR P•s34-sf ew 414,M•4r1 6,4r oS1 re■444' ' 'Ake &l017J+evu ?P#1 Ltaftr+ '3,1y - More As/<ie T *Aye *ti relpovirao At4,d,4 /'f ei 41heekr pelt A1Y'o A4. - N/ Ate 0144 vt14r .d s ** please send completed form to one of the following: Email: edyth.birdecalliersheriff.orq Inner-office: Edyle Bird/Patrol Horseshoe or Fax: 239-252-0025. ** 1611 ,, ? Project Bid Summary Log District/Community Heritage Greens Project Title Pressure Washing& Painting Project Manager Tennille Adams Date Completed Overview Type of Contractor Company Submittal Cost Comments Mario's Painting ix I $9,500 Stallion Painting [xj $17,190 BCP Services C I No response ( l [ l 11 . 16I17 PAINTING PROPOSAL • Restoration & 4 A. MARIO'S PAINTING OF SOUTH FL,INC. fj 2055 f 1 Fort Myers, FL 33907 239.931 .0801 -PH 239.931 .0802-FX April 9, 2014 pwww.mariospaintingweb.com Tennille K. Adams Severn Trent Services 5911 Country Lakes Drive Fort Myers, FL 33905 tennille.adams @STServices.com 239-245-7118 RE: HERITAGE GREENS CDD WALL PAINTING Dear Tennille, Thank you for the opportunity to bid the project located at "2215 HERITAGE GREENS DRIVE, NAPLES, FL 34119". We have been in business since 1995 and Mario's Painting delivers the highest quality residential and commercial finishes using superior products backed by our professional and courteous service. Mario's Painting of South Florida, Inc. hereby submits an estimate to POWER WASH AND REPAINT INTERIOR AND EXTERIOR PERIMETER CDD WALL at the above-mentioned location. We at Mario's Painting will furnish the necessary labor, material, equipment and insurance to perform the work as outlined in our Scope of Work. Please let us know if there is any other information needed to assist you with your decision. Again, thank you and we look forward to working with you in the near future. Sincerely, Para Redaye Director of Operations it Mario's gll Pointing } OF 2 PAGES 1 ,6 11A7 PAINTING PROPOSAL 0 Restoration & V Waterproo in ifil MARIO'f PAINTING OF SOUTH FL,INC. 2055 Beacon Manor Drive Fort Myers, FL 33907 HERITAGE GREENS CDD WALL PAINTING 239.931 .0801-PH 2215 HERITAGE GREENS DRIVE, NAPLES, FL 34119 239.931 .0802-FX POWER WASH AND REPAINT EXTERIOR PERIMETER WALL SCOPE OF WORK: • Pressure wash interior and exterior perimeter wall with a special solution to remove mold, mildew and any other contaminants. • Repaint interior and exterior perimeter wall with one coat of SHERWIN WILLIAMS SUPERPAINT SATIN. SPECIAL NOTES: • Proposal is based on Sherwin-Williams 7 year manufacture warranty on labor and material. = Mariors Painting does not require a deposit. • All products are applied by brush, roller or spray where applicable. • Payment is made upon satisfactory work completed. • Estimated completion for this project will take approximately 3-4 weeks weather permitting. • Attached see painting specification for a complete detail of work. Not Included: This proposal does not include: Unpainted miscellaneous items not mentioned above. TERMS: After completion of satisfactory work, payment should be made within 15 business days. If a payment is not received within 15 business days, customer agrees to pay a late charge fee of 1.5%per month (18%annually). WE PROPOSE to furnish materials,equipment and labor in WE ACCEPT the prices, specifications, and terms as stated in accordance with the above specifications for the sum of this bid proposal are approved. We authorize you to draw up all necessary contract documents so work can commence. $9,500.00 dollars NOTE: This proposal may be withdrawn if not accepted within 30 days from April 9, 2014 Approved and accepted(owner or owner's authonzed agent date Respectfully submitted by Pedro Rebaza Company Representative Approved and accepted(second owner—It any date 2..OF ..2...PAGES 1611 . A7 09/07/2011 04:10AM 2397934111 FRANK ZANGARI PAGE 01/01 PROPOSAL y 77 2 3 4-z h�� --p-/.Z S` A-1.-. dam `! - RICIPOS*LNO. 2-05'(o / 4 L SHEET z3?-777-7 ' f c.. 3' r '�s/ —m- u" PROPOSAL SUBMITTED TO; S el,e.ex, A,,e, WORK TO BE PERFORMED AT: NAME , Aconess' �o 4'4- Pig ev r M DATE OF PLANS -1/1 Z-105 FL d PHONE NO. ARChrr"ECT 23 9- 2qS- 7 //8 lam. We hereby propose to furnish the maNaals and pertorm the labor necessary for the completion of T° -- -- furnish Ab / /S T%..ti+6 C74110. fi'rV tc4€47 v r4- I "7" .�r ""a '"T •+fir LAO a y JMUk. 0 F CO{`1 V N�G� F' C i. - 4.)( ,�' y..... 10311111:- if- EA L Ad, "4- Jti 6 7.,- IVO V-11-0 t 4p.r citoLb L' t4- 'Y' s . • tlf4--r 2.. + All meted.l is gtararused to be as spedfed,and the above work to be performed In accordance with theand specifications submitted for above work,and completed In a substantial workmanlike manner for the sum of S - 144 A e � Oi'3 -P ,-$- u- '-Daltars with pnyrirenss . be made as follows; 44-S �'�..t--1-1, Al �� A- CAP-Pip Respectfully submitted - "'r`41° A , e:.4., Mp aeon or dwMmon hem above .p.aIodiww knwlviQ men eo.ie c CAS i t �1 tI .g be anaid r may upon.ratan Wm.and wig bows ad 'Nth' V' Per ___and abode er..tlmas.. Al apt..ments ooMlnpsnI upon etreo a, as dda ',carter.beyond our oomrot. Note • This proposal may be withdrawn by us It not accepted within 2( days. Adetnitfilf3E 0#f ?POSAl.. The above prices,specifications and oondIliorts ant ey add are hereby accepted.You are authorized to do the work as spooled.Payment will be made as outlined abodes. Signature 251. ,.�. - _.. Signature err WOE he PROPOSAL 16I17 SEVERN TRENT 1 SERVICES Severn Trent Services 5911 Country Lakes Drive March 25, 2014 Fort Myers, FL 33905 United States T +1 239 245-7118 F +1 239 245-7120 www severntrentms corn The Heritage Greens CDD is seeking a contractor to paint and pressure wash the interior and exterior perimeter walls of the community. If your firm is interested in bidding on this project,the scope of services are described below. The Scope of Services will include: A. Provide a quote to paint the exterior side of the perimeter wall located on both sides of the community entrance along Immokalee Road. B. Provide a quote to paint the interior wall of the community.Starting from the community entrance along Heritage Greens Dr. ending behind the first five houses. C. Provide a quote to paint the interior wall located on the golf course. D. Provide a quote to paint and pressure wash the exterior wall located on the school side. Starting from the community entrance along Heritage Greens Dr. ending behind the first five houses. Additional Bid Information: • Contractors are strongly encouraged to inspect areas before submitting a bid. Only parts of wall that is visible and not covered by plants and trees are to be painted & pressure washed. • Price quotes should be broken down by scope of services; "A"through "D". • Securing plants from harmful chemicals etc. must be considered when submitting bid price. All bids should be made out to the Heritage Greens CDD and include proof of insurance, references and be delivered to Severn Trent by Wednesday, April 16, before 3pm. 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Heritage Greens CDD Storm Water Structure Cleaning Proposal Summary High Priority Medium Priority Contractor Inter-Connects Inter-Connects Grand Total Copeland Southern Enterprises $7,700.00 $10,570.00 $18,270.00 Landshore Enterprises $7,408.00 $11,598.50 $19,006.50 Severn Trent $5,390.00 $6,625.00 $12,015.00 1611N7 • Copeland Southern Enterprises,lnc. DATE: 09/25/2013 OWNER INFORMATION: PROFESSIONAL SERVICES AGREEMENT BETWEEN 239 24 COPELAND SOUTHERN ENTERPRISES,INC.AND TELEPHONE NO.: ( ) 5-7118/302 Fax No: (239)245-7120 Heritage Green Community Development District E-MAIL:cpepineseverntrentms.com OWNER INFORMATION: PROJECT MANAGER:Scott Copeland OWNER'S ADDRESS: 2215 Heritage Greens Drive,Naples,Fl 34119 FEE AND TYPE: BILL TO THE ATTENTION OF: Christopher Pepin,Management Time&Materials based upon the Rate Schedule Services in effect at the time service is rendered. PROJECT NAME: High priority Culvert Cleaning of HW-16,23,33,36 Estimated Fees: $ Not-To-Exceed Fixed Fee based upon the Rate WORK DESCRIPTION: Clean out four lake culverts that are 50% - 75% Schedule in effect at the time service is rendered: plugged with sediment which is impeding water flow from street drainage $ systems. REMARKS: 1) 1100 feet of Lake Culverts will be flushed out from upstream Lump Sum Fixed Fee: $ 7700.00 structure plus headwall end are to be cleared of sand after flush has been completed to insure many years of proper flow conditions. 2)Work can be done Total Fees: $ 7700.00 now,during high water,but it is our recommendation to wait for the dry season when the water levels are lower,which will allow us greater access to the lakes with our equipment so we can remove more material which is causing the obstruction in front of the headwalls. Dear Christopher Pepin Pursuant to your request, Copeland Southern Enterprises, Inc. is pleased to submit the following proposal for over 1100 feet of Lake Culverts that will be flushed and cleaned in Lakes 12 through 14 for the above-referenced project: SCOPE OF SERVICES(Limited to the following): 1. A 3 man crew will clean out 4 culverts totaling over 1100 feet of 24"and 30"RCP from junction boxes to headwalls in Lakes with high pressure water pumps which will use existing lake water. 2. MOT will be set up around street and work areas to insure safety for local residents,visitors and workers. 3. Inlet grates will be locked back in place after work is completed on each culvert. 4. Work should take 3 days to complete all 1 100 feet of the culvert cleaning project on phase 1. Note: Any additional work and services requested, and is not found in this Proposal can be done, but will require additional cost to be paid in full with proposal fee upon the completion of 388 ft of culvert cleaning. We at Copeland Southern Enterprises hope this meets your approval and satisfies your requirements.If so please sign the attached contract and return a copy to our office by Fax or Email.Should you have any questions or need any additional information,Please do not hesitate to call Scott Copeland at 239-995-3684 or Mobile#239-707-6806.Fax 239-995-0058 OWNER AUTHORIZATION: I warrant and represent that I am authorized to enter into this contract for professional services and I hereby authorize the performance of the above services and agree to pay the charges upon the completion of the Job resulting there from as identified in the"FEE TYPE"section above. I have read,understand and agree to these Standard Business Terms. Authorized Signature: Date: Typed Name&Title: 1611 7 Copeland Southern Enterprises,Inc. DATE: 09/25/2013 OWNER INFORMATION: PROFESSIONAL SERVICES AGREEMENT BETWEEN 245-7118/302 COPELAND SOUTHERN ENTERPRISES,INC.AND TELEPHONE NO.: (239) Fax No: (239)245-7120 Heritage Green Community Development District E-MAIL:cpepin @severntrentms.com OWNER INFORMATION: PROJECT MANAGER: Scott Copeland OWNER'S ADDRESS: 2215 Heritage Greens Drive,Naples,Fl 34119 FEE AND TYPE: BILL TO THE ATTENTION OF: Christopher Pepin, Management Time&Materials based upon the Rate Schedule Services in effect at the time service is rendered. PROJECT NAME: Culvert Cleaning Phase 2 for HW-20,38,55,68,73, 81 Estimated Fees: $ and MES-113, 117 Not-To-Exceed Fixed Fee based upon the Rate WORK DESCRIPTION: Clean out 8 lake culverts that are 50% plugged Schedule in effect at the time service is rendered: with sediment which is impeding water flow from street drainage systems. REMARKS: 1) 1270 feet of Lake Culverts will be flushed out,from upstream Lump Sum Fixed Fee: $ 10,570.00 structure plus headwalls and MES will be cleared of sand after flush has been completed to insure many years of proper flow conditions. 2)Work needs to be Total Fees: 10.570.00 done during dry season when the water levels are lower, which will allow us greater access to the lakes with our equipment so we can remove more material which is causing the obstruction in front of the headwalls which will be needed in order to rebuild eroded slope on Lake 15. Dear Christopher Pepin Pursuant to your request,Copeland Southern Enterprises,Inc. is pleased to submit the following proposal for over 1270 feet of Lake Culverts that will be flushed and cleaned in Lakes 2, 10-12, 15,16 for the above-referenced project: SCOPE OF SERVICES(Limited to the following): 1. A 3 man crew will clean out 8 culverts totaling over 1270 feet of 18"to 36"RCP from junction boxes to headwalls in Lakes with high pressure water pumps that use existing lake water. 2. MOT will be set up around street and work areas to insure safety for local residents,visitors and workers. 3. Inlet grates and Manhole lids will be locked back in place after work is completed on each structure. 4. Crews will pull material from bottom of Lake and place on slope around HW 68 to match existing lake slope for 20 feet either side of headwall,erosion Matt then will be installed to hold material in place and stop erosion,plus pickerelweeds and soft rush will be planted within the 40 foot repaired area on the south end of Lake 15. 5. Work should take 5 days to complete all 1270 feet of the culvert cleaning and planting project on phase 2. Note: Any additional work and services requested, and is not found in this Proposal can be done, but will require additional cost to be paid in full with proposal fee upon the completion of 388 ft of culvert cleaning. We at Copeland Southern Enterprises hope this meets your approval and satisfies your requirements.If so please sign the attached contract and return a copy to our office by Fax or Email. Should you have any questions or need any additional information,Please do not hesitate to call Scott Copeland at 239-995-3684 or Mobile#239-707-6806.Fax 239-995-0058 OWNER AUTHORIZATION: I warrant and represent that I am authorized to enter into this contract for professional services and I hereby authorize the performance of the above services and agree to pay the charges upon the completion of the Job resulting there from as identified in the"FEE TYPE"section above. I have read,understand and agree to these Standard Business Terms. Authorized Signature: Date: Typed Name&Title: , , , , 1611 A 7 '‘,�>i..4 )I.?, Aff 1101r Landshore Enterprises, LLC ; �,l Streambank&Shoreline protection/stabilization/reclamation Design-Build(Engineering,Surveying, Permitting, Construction) d/b/a Erosion Restoration, LLC Reinforcing the American Soils for over a decade Heritage Greens CDD ESTIMATE #2024 Attn: Mr. Chris Pepin Severn Trent Management Services Date: 10/9/2013 Fort Myers, FL JOB DESCRIPTION Clean out 4 inter-connect inlets that are classified as high priorities. Landshore Enterprises, LLC will use suction dredge to clean out 4 culverts Each culvert will be cleaned inside at least 10' into the culvert and all sand in front will be dredged to the deep end of the pond. Any debris around headwall or pipe end will be removed and disposed. ITEMIZED ESTIMATE:TIME AND MATERIALS General Site Preparation/Mobilization $$2,850.00 Cleaning Operation $3,900.00 Hydraulic dredging Earthwork $28800 Sand 19 CY Culvert Inverts HW-16 Headwall-30 15"Sediment Flush Sediment From Structure&Upstream Pipe HW-23 Headwall-30 16"Sediment Flush Sediment From Structure&Upstream Pipe HW-33 Headwall-24 15"Sediment Flush Sediment From Structure&Upstream Pipe HW-36 Headwall-24 24"Sediment Flush Sediment From Structure&Upstream Pipe Landscaping $370.00 Sodding 200 S F. Cleaning 1 E A. TOTAL ESTIMATED JOB COST 1 $7,408.00 Landshore Enterprises,LLC - 5601 Powerline Road,Suite 306,Fort Lauderdale,Florida 33309 Tel:(954)327-3300 • Fax:(954)533-1556 • Email:info @landshore.com 1 of8 , . , 1611 A ;7 { ,40,0;000......47.„. -,-..iiik. ,„ L aiidshcare Enterprises LLC irr '`��`w �, �*° Streambank&Shoreline protection/stabilization/reclamation Design-Build(Engineering,Surveying, Permitting, Construction) d 1.%a Erosion Restoration, LLC lleialorcing the American Soils for over a decade PAYMENT SCHEDULE Landshore Enterprises'payment policy is as follows: 25% Booking Date 35% Commencement Date 40% Completion Date "Invoice is due upon receipt" SPECIAL CONDITIONS The prices quoted in this proposal are based on visual observation only. The client is responsible for survey, engineering and permitting with all government agencies having jurisdiction over the subject site Actual prices may vary due to pre-existing geotechnical, or hydrographic conditions which will require different equipment, labor and material. No changes to the approved contract will be made without written approval from the client. Landshore Enterprises, LLC will reimburse to the client 90% of savings resulting from value engineering. Unless the client provided comprehensive and conclusive engineering report or paid for the same services to Landshore Enterprises, LLC, the stipulated above price does not include rock removal, addition of suitable material as necessary, heavy equipment,land surveying,bathymetric survey, geotechnical exploration,engineering or permitting. Landshore Enterprises, LLC is not responsible for damage to utilities if as-built drawings or locations are not provided by the client. Landshore Enterprises, LLC reserves the right to change this estimate unless an agreement is reached within 90 days of the original estimate date. This is an estimate only. This is not a contract.This estimate is for completing the job described above,based on our evaluation.It does not include unforeseen price increases or additional labor and materials which may be required should problems arise. Client Representative Signature Date Erosion Restoration Representative Signature Date Landshore Enterprises,LLC - 5601 Powerline Road,Suite 306,Fort Lauderdale,Florida 33309 Tel:(954)327-3300 • Fax:(954)533-1556 • Email:info @landshore.com 2 of 8 1611 ,A Landshore Enterprises LL(' v„ �� -��: Streambank&Shoreline protection/stabilization/reclamation Design-Build(Engineering,Surveying, Permitting, Construction) d/b/a Erosion Restoration, LLC Reinforcing the American Soils for over a decade Heritage Greens CDD ESTIMATE #2025 Attn: Mr. Chris Pepin Severn Trent Management Services Date: 10/9/2013 Fort Myers, FL JOB DESCRIPTION Clean out 8 inter-connect inlets that are classified as medium priorities. Landshore Enterprises, LLC will use suction dredge to clean out 8 culverts Each culvert will be cleaned inside at least 10' into the culvert and all sand in front will be dredged to the deep end of the pond. Any debris around headwall or pipe end will be removed and been disposed. ITEMIZED ESTIMATE:TIME AND MATERIALS General Site Preparation/Mobilization $4,200.00 Cleaning Operation $6,240.00 Hydraulic dredging Earthwork $576 00 Sand 36 C.Y Culvert Inverts HW-20 Headwall-36 14"Sediment Flush Sedimet From Structure&Upstream Pipe HW-38 Headwall-24 8"Sediment Flush Sedimet From Structure&Upstream Pipe HW-55 Headwall-36 15"Sediment Flush Sedimet From Structure&Upstream Pipe HW-68 Headwall-24 6"Sed.,Bank Erosion,Lt Veg. Flush Sed.From Structure&Pipe.Add Fill and Compact in Eroded Areas HW-73 Headwall-24 8"Sed.,Cracked Concrete Flush Sed.From Structure&Upstream Pipe.Monitor Cracking HW-81 Headwall-30 6"Sediment Flush Sediment From Structure&Upstream Pipe MES-113 Mitered End-18 (Headwall)6"Sediment Flush Sedment From Structure&Upstream Pipe MES-177 Mitered End-1B (Headwall)6"Sediment Flush Sediment From Structure&Upstream Pipe Landscaping $582.50 Sodding 450 S.F. Cleaning 1 E A. TOTAL ESTIMATED JOB COST 1 $11,598.50 Landshore Enterprises,LLC - 5601 Powerline Road,Suite 306,Fort Lauderdale, Florida 33309 Tel:(954)327-3300 • Fax:(954)533-1556 • Email:info @landshore.com 3 orb • 1611 A7 L andshore Enterprises, izc SO1*'v Streambank&Shoreline protection/stabilization/reclamation Design-Build(Engineering,Surveying, Permitting, Construction) d/b/a Erosion Restoration, LLC Reinforcing the American Soils for over a decade PAYMENT SCHEDULE Landshore Enterprises'payment policy is as follows: 25% Booking Date 35% Commencement Date 40% Completion Date "Invoice is due upon receipt" SPECIAL CONDITIONS The prices quoted in this proposal are based on visual observation only. The client is responsible for survey, engineering and permitting with all government agencies having jurisdiction over the subject site. Actual prices may vary due to pre-existing • geotechnical, or hydrographic conditions which will require different equipment, labor and material. No changes to the approved contract will be made without written approval from the client. Landshore Enterprises, LLC will reimburse to the client 90% of savings resulting from value engineering. Unless the client provided comprehensive and conclusive engineering report or paid for the same services to Landshore Enterprises, LLC, the stipulated above price does not include rock removal, addition of suitable material as necessary, heavy equipment, land surveying,bathymetric survey, geotechnical exploration, engineering or permitting. Landshore Enterprises, LLC is not responsible for damage to utilities if as-built drawings or locations are not provided by the client, Landshore Enterprises, LLC reserves the right to change this estimate unless an agreement is reached within 90 days of the original estimate date. This is an estimate only. This is not a contract.This estimate is for completing the job described above,based on our evaluation.It does not include unforeseen price increases or additional labor and materials which may be required should problems arise. Client Representative Signature Date Erosion Restoration Representative Signature Date Landshore Enterprises,LLC - 5601 Powerline Road,Suite 306,Fort Lauderdale, Florida 33309 Tel:(954)327-3300 • Fax:(954)533-1556 • Email:info @landshore.com 4 of 8 1611A7 SEVERN Severn Trent Services 4837 Swift Road,Suite 100 R E N Sarasota States to 34231 United States SERVICES TF: +1 800 535 8832 F: +1 941 924 7203 www.severntrentservices.com CONTRACT IN CONSIDERATION of the mutual covenants and promises contained herein,Severn Trent Environmental Services,Inc.(the"Company")agrees to perform the following services for Heritage Greens(the"Client"): Location of Work: Heritage Greens CDD Start Date: Upon Approval Anticipated Completion Date: I. DESCRIPTION OF SERVICES: _ .. • . . . . - • • - •- •._ . $4,950.00 b) Dive and clean out four (4) inter-connect lines that are classified as $5,390.00+/- high priorities. This price could increase or decrease dependent upon findings from the dive. . • $l,485.00 tl� will# t #er - , - by--paint. d) Dive and clean out eight (8) inter-connect inlets that are classified as $6,625.00+/- medium priorities. This price could increase or decrease dependent upon findings from the dive. II. CONTRACT PRICE: The Client agrees to pay the Company for the services provided under this agreement as follows: Item Description Unit Cost or Total Cost Hourly Rate Items A,B,C&D n/a See Above Unless stated otherwise above,payments are due in accordance with the standard terms and conditions of this Contract. HG-Severn Trent Storm Drain Cleaning Proposal Agreed to: (please initial) Page 1 of 4 1611A7 III. ITEMS TO BE PROVIDED BY THE CLIENT THE STANDARD TERMS AND CONDITIONS on the pages following this Contract are agreed to be a part of this Contract. Offered by: Accepted by: Severn Trent Environmental Services,Inc. Client: By: By: Title: Title: Address for Notices: Date: March 19,2014 Date: HG-Severn Trent Storm Drain Cleaning Proposal Agreed to: (please initial) Page 2 of 4 . . , , . 161A7 STANDARD TERMS AND CONDITIONS Definitions. As used herein, the following terms shall have the following known technical or trade meanings are used in this Contract in accordance with meanings: such recognized meanings. • "Change of Law"the occurrence of any of the events listed in(i)through(iv) Offer to Contract. Company's proposal and the accompanying documents below,which results or can reasonably be expected to result in a direct referred to under the definition of the term "Contract" herein (including the increase to the Company's cost of providing the Services: terms and conditions set forth herein)constitute an offer to contract which may (i) there is passed or promulgated any federal, state, or other local law, be accepted by the client within thirty(30)days from the date hereof(or within statute,ordinance,rule or regulation different from those existing on the such shorter or longer period of time, if any is specified in the Company's date of the Contract;or proposal)and only on the exact terms hereof. If additional or different terms are (ii) there is passed or promulgated any amendment to, or change in, any proposed by Client, such proposal or request shall constitute a counter offer federal, state, or other local law,statute,ordinance, rule or regulation which Company may,at its option,accept by written notice to the Client signed (including any applicable sales tax regulation)following the date of the by the Company.This Contract shall not be binding on the Company unless it is Contract;or executed by the Client and a duly executed copy is delivered to the Company (iii)there comes into existence an order or judgment of any federal.state,or within the period of time specified above. local court,administrative agency or other governmental body following Entire Agreement.The terms and conditions set out herein are the entire terms the date of the Contract containing interpretations of law relating to the and conditions of this Contract and any prior or contemporaneous provision of the Services by the Company that is inconsistent with understandings or agreements,oral or written,are merged herein. There are no generally accepted interpretations in effect on the date of the Contract; representations or warranties, agreements, or covenants other than those or expressly set forth in this Contract. This Contract may be amended or modified (iv)(a)the imposition of any condition different from those existing on the and/or any right or obligation arising under this Contract may be waived from date of the Contract on the issuance or renewal of any official permit, time to time only by a written instrument executed by the Client and the license or necessary approval related to the provision of the Services by Company. The failure of the Company at any time to enforce any of the the Company, or (b) there shall be a suspension, termination, provisions of this Contract shall not constitute a waiver of such provision. interruption, revocation, denial or failure of renewal of any official Quality of Work and Materials. All Services to be provided hereunder shall permit, license or necessary approval related to the provision of the be performed by qualified personnel in accordance with professional standards. Services by the Company, including without limitation such of the Company acknowledges that the Client is relying on the Company to use the foregoing as are issued or approved by the USEPA,the Occupational effort,skill,diligence and quality control/quality assurance measures expected of Safety and Health Administration or any local Environmental and/or a qualified professional firm performing services of a similar nature to the Building Department; Services to be performed by the Company pursuant to this Contract. Any • "Client"means the party or parties identified as such in this Contract. In materials furnished by the Company shall be current,of merchantable quality addition,the term"Client"specifically includes the party or parties to whom and in compliance with any technical standards or specifications incorporated the Company provides Services and the party or parties responsible for into this Contract. When certain materials are specified by a reference standard, paying the Company for Services provided pursuant to this Contract; Company may select any suitable commercially acceptable material meeting the • `'Contract"means these terms and conditions,any additional terms and standard. conditions attached hereto and/or expressly incorporated herein directly or by Compliance with Law. All parties shall comply with all applicable laws in reference including,without limitation,the Company's proposal to perform performing their respective obligations hereunder. the Services to the extent such proposal is referenced or attached herein; Contract Schedule.The date of completion provided in this Contract,if any,is • "Contract Price"means the compensation to be paid by the Client to the approximate and is based upon prompt receipt by Company of all necessary Company in accordance with the terms of this Contract; information and data required to be supplied by the Client, and is subject to • "Company"means Severn Trent Environmental Services,Inc.and its weather,groundwater conditions and unforeseen site conditions. Company will permissible successors and/or assigns. Any reference to actions taken or not use all reasonable efforts to meet the stipulated completion date and completion taken by the Company shall include those actions taken or not taken on of the Services within a reasonable time shall constitute the Company's full Company's behalf; compliance with this Contract. • "Services"means the evaluation,rehabilitation and restoration services to be Additional Work. (a) All additional labor, materials,tools, bonds, insurance, provided by the Company to the Client as identified in this Contract; equipment, licenses, taxes, transportation, surveys, engineering, other • "Uncontrollable Circumstances"means any act,event or condition to the professional services and any additional item provided by or on behalf of the extent that it materially and adversely impacts the cost of performance of,or Company as a result of Uncontrollable Circumstances(including a Change of materially and adversely affects the ability of the Company to perform the Law)shall constitute additional work extending beyond the scope of the Services Services in accordance with the terms of the Contract if such act,event or to be provided by Company hereunder. Company shall be compensated for all condition,in light of any circumstances that should have been known or such additional work commensurate with the appropriate unit prices and/or reasonably believed to have existed at the time,is beyond the reasonable hourly rates indicated in this contract and if no such prices or rates are provided, control and is not a result of the willful or negligent act,error or omission or Company shall be compensated for the fair and equitable value of such failure to exercise reasonable diligence on the part of the Company.Such additional work in an amount reasonably agreeable to the parties; (b) The acts,events or conditions may include.but shall not be limited to,the parties may add,delete,modify,alter,or accelerate the Services to be performed following:(a)an act of God,landslide,earthquake,fire,explosion,flood, hereunder,including without limitation,order changes to the Services,or require sabotage,or similar occurrence,acts ofa public enemy,extortion.war, the Company to perform additional services but only through a duly executed blockade or insurrection riot or civil disturbance;or(b)a Change of Law;or change or field order. All change and field orders shall be in writing and require (c)the failure of any appropriate governmental agency or private utility to the signature and acceptance by Company prior to becoming effective. Unless provide and maintain utilities required by the Company in order to perform agreed to otherwise by the Company, all such change and field orders shall the Services,etc. reflect the parties'agreement regarding price and proposed completion date. Construction of Agreement. Whenever the context requires,the gender of all Employee Safety.Company shall be responsible for the safety,efficiency and words used in this Contract includes the masculine,feminine,and neuter. All adequacy of its employees and any vehicles and/or machinery, equipment or references to Articles and Sections refer to articles and sections of this Contract, materials furnished or utilized by the Company during the performance of and all references to Exhibits are to Exhibits attached to this all purposes. Services. Company, however, shall not assume any obligation or incur any Captions, headings, cover pages, tables of contents and footnote instructions liability for personal injury or property damage caused by (i) unsafe site contained in this Contract are inserted only to facilitate reference and for conditions not created by the Company or by any of its agents,employees and convenience and in no way define,limit or describe the scope.intent or meaning subcontractors, (ii) work being performed by other parties not related to the of any provisions of this Contract. Words and abbreviations that have well Company, (iii)the negligence of the Client,and/or(iv)the negligence of any third party not related to the Company. Agreed to: (please initial) C:\Users\cpepin\Documents\Heritage Greens\2013 Projects\FIG-Storm Water Structure Cleaning-10.2013\Proposals\Severn Trent\HG-Severn Trent Storm Drain Cleaning Proposal.docPg.3 of 4 1611 A.7 Uncontrollable Circumstances. Any delay,default or termination in or of the No Third Party Beneficiaries. This Contract is entered into solely between. performance of the Services by the Company hereunder caused directly or and may be enforced only by the Company and Client;and this Contract shall indirectly by Uncontrollable Circumstances shall not be deemed a breach of this not be deemed to create any rights in third parties,including clients,suppliers,or Contract. The occurrence of such event shall suspend the obligations of the customers of a party,or to create any obligations of a party to any such third Company as long as performance is delayed or threatened thereby,and the fees parties. due hereunder shall be equitably adjusted. Restriction on Use of Reports.Any reports rendered under this Contract by the Ownership of Documents and Inventions. (a) All tracing. specifications, Company are prepared for their intended purposes only.Use of the reports and computations, notes and other original documents as instruments of service data contained therein for other purposes is at the Client's sole risk and shall, following the full payment of the Contract Price,become the property of responsibility. the Client,provided however that the Company shall be entitled to keep copies Notices.Wherever under this Contract one party is required or permitted to give of same; (b) All inventions, discoveries and copyright in work of authorship, notice to the other party,such notice shall be in writing and shall be delivered including those in formative stages, made by the Company (either alone or personally,sent by facsimile transmission,sent by nationally recognized express jointly with the Client)shall from the time of conception or,in the case of works courier or sent by certified,registered,first class mail,postage prepaid,but not of authorship,from the time of creation be the property of Company. by electronic mail. Any such notice shall be deemed given when actually Approval of Work.Services performed by Company shall be deemed approved received when delivered either personally, by facsimile transmission or by and accepted by Client within a reasonable period of time(but in no event longer express courier,or if mailed,on the fifth day after its mailing.postage prepaid to than thirty(30)days)after the Client has had the opportunity to review and/or the recipient party. inspect such services unless Client objects within such period of time by written Governing Law.This Contract and performance under it shall be governed by notice specifically stating the details in which Client believes such services are and construed in accordance with the laws of the slate in which the client's incomplete or defective. Under all circumstances,final payment of the Contract principal office is located. Venue for any action under this Contract shall be in Price shall be deemed as conclusive evidence that the Client has accepted all the state court in the county in which the client's principal office is located. Services provided. Severability. Each and every provision of law and government regulation Payment Terms.Unless specifically stated otherwise,all payments are due Net required by law to be inserted in this Contract shall be deemed to be inserted and 30 days from the date of invoice. Any payment delayed beyond thirty(30)days this Contract shall read and shall be enforced as though so included herein,and from the specified due date.unless occasioned by fault of the Company,shall be if through mistake or otherwise any such provision is not inserted or is not subject to one and one-half percent(1.5%) per month interest on the unpaid correctly inserted,then upon the application of either party,this Contract shall balance. be deemed to be amended to make such insertion or correction. If this Contract Taxes. Prices do not include sales, use,excise,ad valorem,property or other contains any unlawful provision, the same shall be deemed of no effect and taxes now or hereafter imposed directly or indirectly, by any governmental shall,upon the application of either party,be deemed stricken from this Contract authority or agency with respect to this Contract. Client shall pay directly or without affecting the binding force of the remainder. reimburse Company for any such taxes that the Company may be required to Company's Liability.In the event that claim(s)raised against the Company on pay. If the Client is a tax-exempt entity,the Client shall provide the Company account of this Contract,or on account of the Services performed hereunder, with proof of such exemption, is/are covered under the Company's insurance policies,the Company shall not Default and Termination. This Contract may be terminated by either party be responsible for any loss,damage or liability beyond the amounts,limits and upon a seven(7)days written notice in the event of substantial failure by the conditions of such insurance policies. With respect to any other cause of action other party to perform in accordance with the terms hereof through no fault of and/or claim arising under this Contract,or otherwise arising as a result of,or on the terminating party. In the event of any termination,Company shall be paid account of,the Services provided hereunder,Company's total liability shall not for all services rendered and materials supplied(including materials specifically exceed the Contract Price. manufactured/made for the Client that have yet to be supplied)through the date Insurance. Company shall procure and maintain through the period of this of termination. For purposes of this section, the failure of the Client to pay Contract,at Company's own cost and expense(a)general liability insurance in Company in accordance with the payment terms of this Contract shall be the amount of not less than one million dollars($1,000,000)combined single considered such a substantial failure. In the event of a substantial failure on the limit for personal injury and property damage; (b) errors and omissions part of the Client,Company,in addition to the right to terminate set forth in this insurance in an amount of not less than one million dollars($1,000,000);and(c) paragraph,may also elect to suspend work until the default in question has been worker's compensation insurance in accordance with all statutory requirements. cured. No delay or omission on the part of Company in exercising any right or Successors and Assigns. Neither Client or Company shall assign, sublet,or remedy hereunder shall constitute a waiver of any such right or remedy on any transfer any rights under or interest in(including,hut without limitation,moneys future occasion. that may become due or moneys that are due)this Contract without the written Indemnification.(a)Company agrees to indemnify and save harmless the Client consent of the other, except to the extent that any assignment, subletting or from and against any claim, demands, suits, liabilities, losses and expenses transfer is mandated by law or the effect of this limitation may be restricted by incurred by the Client as a result of Company's negligence, misconduct, or law. breach of this Contract;provided,however,that in the event that both Client and Company are determined by a finding of fact to be negligent and the negligence of both is a proximate cause of such claim For damage,then in such event,Client and Company shall each be responsible for the portion of the liability equal to its comparative share of the total negligence; (b)Client agrees to indemnify and save harmless the Company from and against any damages suffered by the Company as a result of(i)the Client's negligence,misconduct,or breach ot'this Contract;or(ii)changes in plans or specifications made by the Client or others; or(iii)work performed by the Client or other contractors hired by the Client. Disclosure of Information and Cooperation of the Parties. (a)The Client represents and warrants that it will furnish the Company with all items,if any, described in this Contract in a diligent and timely manner;(b)The Client further represents and warrants that it has disclosed,and it will continue to disclose,any and all information it now has,or may have in the future,to the extent that such information is relevant to the Company in performing its duties and obligations hereunder;(c)Each party hereto agrees that it will cooperate in good faith with the other and its agents, employees, representatives, officers, contractors and subcontractors to facilitate the performance of the mutual obligations set forth in this Contract. Agreed to: (please initial) C:\Userslcpepin\Documents\Heritage Greens12013 Projects\HG-Storm Water Structure Cleaning-10.2013\Proposais\Sevem Trent\HG-Severn Trent Storm Drain Cleaning Proposal.docPg.4 of 4 1 611 A7 Adams, Tennille From: CaratozzoloCarmelo <CarmeloCaratozzolo @colliergov.net> Sent: Monday, April 21, 2014 11:44 AM To: Adams,Tennille Subject: FW: Saturnia Grande Drive and Immokalee traffic signal Ms. Adams, Thank you for contacting our office for the consideration of the installation of a traffic signal at the Saturnia Grande Drive access to Immokalee Road. Currently, Immokalee Road has an access classification of 3 and 4. Based on these classifications the distance between traffic signals shall be approximately 1/2 mile. The distance of the Saturnia Grande Drive access to the nearest traffic signal of Logan Blvd/Immokalee Road is approximately 1600 feet. Based on the 1600 feet of access spacing a traffic signal at this location would not meet the County's traffic signal spacing standards. In addition,the installation of any type traffic control device such as traffic signal is based on the guidelines set forth in the Manual on Uniform Traffic Control (MUTCD),prepared by the Federal Highway Administration, which has been designated by the State of Florida to govern placement and design of traffic signals, signs, and pavement markings on public and private roads within the state. The MUTCD identifies that the left and through movements from the subject should equal at minimum 53 vehicles for any eight hour period during a select 24 hour period. Based on the subject intersections configuration, a left and through turn movements are not feasible and would also not meet MUTCD warrants. As stated above,the spacing between traffic signals should be approximately 1/2 mile in addition the MUTCD signal warrants are required to be met. Based on the location of Saturnia Grande Drive the distance of 1600 feet would not meet County's standards for signal spacing. In addition, the development has direct access to Logan Blvd. which reduces the traffic volumes to Immokalee Road, therefore,the minimum traffic volume warrants of the MUTCD would not be met. Should you have any questions, feel free to contact me. Carmelo Caratozzolo P.E. Principal Project Manager Collier County Growth Management Division 2885 South Horseshoe Drive Naples, FL 34104 CarmeloCaratozzolo@CollierGov.Net Tel: (239) 252-5791 Under Florida Law e-mail addresses are public records If you do not want your e-mail address released in response to a public records request do not send electronic,mail to tnis entity Instead,contact this office by teiepnone or in writinq 1 1611A7 f look ' it 3 " al ,' iA .. CO � y CF 5 if;',;.',' 1 -"4,1,"'°1 7- Itit" Or y r 1 r ......, t •. ,. .. 't ' i4es-.pl�Sr 1 �'. { ) " "" 111111L%tify,:f ,144 t,,,„..,,,,k , ,,,,*' '0.,.,.. , 1611 1 A 7 HERITAGE GREENS COMMUNITY DEVELOPMENT DISTRICT COLLIER COUNTY,FLORIDA FINANCIAL REPORT FOR THE FISCAL YEAR ENDED SEPTEMBER 30,2013 1611 A7 HERITAGE GREENS COMMUNITY DEVELOPMENT DISTRICT COLLIER COUNTY,FLORIDA TABLE OF CONTENTS Page INDEPENDENT AUDITOR'S REPORT 1-2 MANAGEMENT'S DISCUSSION AND ANALYSIS 3-6 BASIC FINANCIAL STATEMENTS Government-Wide Financial Statements: Statement of Net Position 7 Statement of Activities 8 Fund Financial Statements: Balance Sheet—Governmental Fund 9 Statement of Revenues, Expenditures and Changes in Fund Balance— Governmental Fund 10 Notes to the Financial Statements 11-17 REQUIRED SUPPLEMENTARY INFORMATION Schedule of Revenues, Expenditures and Changes in Fund Balance— Budget and Actual—General Fund 18 Notes to Required Supplementary Information 19 INDEPENDENT AUDITOR'S REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS 20-21 MANAGEMENT LETTER REQUIRED BY CHAPTER 10.550 OF THE RULES OF THE AUDITOR GENERAL OF THE STATE OF FLORIDA 22-23 . . 1611 A7 2700 North Military Trail•Suite 350 0 Boca Raton, Florida 33431 Grau & Associates (561)994-9299•(800)2994728 Fax (561)994-5823 CERTIFIED PUBLIC ACCOUNTANTS www.graucpa.com INDEPENDENT AUDITOR'S REPORT To the Board of Supervisors Heritage Greens Community Development District Collier County, Florida Report on the Financial Statements We have audited the accompanying financial statements of the governmental activities and the major fund of Heritage Greens Community Development District,Collier County, Florida("District")as of and for the fiscal year ended September 30,2013,and the related notes to the financial statements,which collectively comprise the District's basic financial statements as listed in the table of contents. Management's Responsibility for the Financial Statements Management is responsible for the preparation and fair presentation of these financial statements in accordance with accounting principles generally accepted in the United States of America;this includes the design,implementation,and maintenance of internal control relevant to the preparation and fair presentation of financial statements that are free from material misstatement,whether due to fraud or error. Auditor's Responsibility Our responsibility is to express opinions on these financial statements based on our audit.We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, Issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free from material misstatement. An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements.The procedures selected depend on the auditor's judgment,including the assessment of the risks of material misstatement of the financial statements,whether due to fraud or error.In making those risk assessments, the auditor considers internal control relevant to the entity's preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity's internal control.Accordingly,we express no such opinion.An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluating the overall presentation of the financial statements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinions. Opinions In our opinion,the financial statements referred to above present fairly,in all material respects,the respective financial position of the governmental activities and the major fund of the District as of September 30,2013, and the respective changes in financial position thereof for the fiscal year then ended in accordance with accounting principles generally accepted in the United States of America. 1611 . Other Matters Required Supplementary Information Accounting principles generally accepted in the United States of America require that the management's discussion and analysis and budgetary comparison information be presented to supplement the basic financial statements. Such information, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board,who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational,economic,or historical context,We have applied certain limited procedures to the required supplementary information in accordance with auditing standards generally accepted in the United States of America,which consisted of inquiries of management about the methods of preparing the information and comparing the information for consistency with management's responses to our inquiries,the basic financial statements,and other knowledge we obtained during our audit of the basic financial statements.We do not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance. Other Reporting Required by Government Auditing Standards in accordance with Government Auditing Standards,we have also issued our report dated March 28,2014,on our consideration of the District's internal control over financial reporting and on our tests of its compliance with certain provisions of laws, regulations,contracts,grant agreements and other matters.The purpose of that report is to describe the scope of our testing of internal control over financial reporting and compliance and the results of that testing,and not to provide an opinion on internal control over financial reporting or on compliance. That report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the District's internal control over financial reporting and compliance. 644k, a0-44frC, _ March 28,2014 2 16i1A.7 MANAGEMENT'S DISCUSSION AND ANALYSIS Our discussion and analysis of Heritage Greens Community Development District, Collier County, Florida ("District")provides a narrative overview of the District's financial activities for the fiscal year ended September 30, 2013. Please read it in conjunction with the District's Independent Auditor's Report, basic financial statements, accompanying notes and supplementary information to the basic financial statements. FINANCIAL HIGHLIGHTS • The assets of the District exceeded its liabilities at the close of the most recent fiscal year resulting in a net position balance of$2,721,025 • The change in the District's total net position in comparison with the prior fiscal year was($101,214), a decrease. The key components of the District's net position and change in net position are reflected in the table in the government-wide financial analysis section. • At September 30,2013,the District's governmental funds reported combined ending fund balances of $158,602, an increase of$26,544 In comparison with the prior fiscal year. A portion of the fund balance is assigned to subsequent year's expenditures, and the remainder is unassigned fund balance which is available for spending at the District's discretion. • During fiscal year 2013, the District implemented Governmental Accounting Standards Board ("GASB")Statement No.62,(Codification of Accounting and Financial Reporting Guidance Contained in Pre-November30, 1989 Financial Accounting Standards Board("FASB)and American Institute of Certified Public Accountants ('AICPA) Pronouncements, GASB Statement No. 63, Financial Reporting of Deferred Outflows of Resources, Deferred Inflows of Resources,and Net Position, and GASB Statement No. 65, Items Previously Reported as Assets and Liabilities. Please see New Accounting Standards Adopted in Note 2 of the financial statements for additional information. OVERVIEW OF FINANCIAL STATEMENTS This discussion and analysis are intended to serve as the introduction to the District's basic financial statements. The District's basic financial statements are comprised of three components: 1)government-wide financial statements,2)fund financial statements,and 3)notes to the financial statements. This report also contains other supplementary information in addition to the basic financial statements themselves. 1) Government-Wide Financial Statements The government-wide financial statements are designed to provide readers with a broad overview of the District's finances, in a manner similar to a private-sector business. The statement of net position presents information on all the District's assets and liabilities with the residual amount being reported as net position. Over time, increases or decreases in net position may serve as a useful indicator of whether the financial position of the District is improving or deteriorating. The statement of activities presents information showing how the government's net position changed during the most recent fiscal year. All changes in net position are reported as soon as the underlying event giving rise to the change occurs,regardless of the timing of related cash flows. Thus,revenues and expenses are reported in this statement for some items that will only result in cash flows in future fiscal periods. The government-wide financial statements include all governmental activities that are principally supported by special assessment revenues. The District does not have any business-type activities. The governmental activities of the District include the general government(management)and maintenance functions. 3 1611 ' A7 OVERVIEW OF FINANCIAL STATEMENTS(Continued) 2) Fund Financial Statements A fund is a grouping of related accounts that is used to maintain control over resources that have been segregated for specific activities or objectives. The District,like other state and local governments,uses fund accounting to ensure and demonstrate compliance with finance-related legal requirements. The District has one fund category:governmental funds. Governmental Funds Governmental funds are used to account for essentially the same functions reported as governmental activities in the government-wide financial statements. However,unlike the government-wide financial statements, governmental fund financial statements focus on near-term inflows and outflow of spendable resources,as well as on balances of spendable resources available at the end of the fiscal year. Such information may be useful in evaluating a District's near-term financing requirements. Because the focus of governmental funds is narrower than that of the government-wide financial statements, it is useful to compare the information presented for governmental funds with similar information presented for governmental activities in the government-wide financial statements. By doing so,readers may better understand the long-term impact of the District's near-term financing decisions. Both the governmental fund balance sheet and the governmental fund statement of revenues, expenditures, and changes in fund balances provide a reconciliation to facilitate this comparison between governmental funds and governmental activities. The District maintains one governmental fund for external reporting. Information is presented separately in the governmental fund balance sheet and the governmental fund statement of revenues, expenditures,and changes in fund balances for the general fund,which is a major fund. The District adopts an annual appropriated budget for its general fund. A budgetary comparison schedule has been provided for the general fund to demonstrate compliance with the budget. 3) Notes to the Financial Statements The notes provide additional information that is essential to a full understanding of the data provided in the government-wide and fund financial statements. GOVERNMENT-WIDE FINANCIAL ANALYSIS As noted earlier,net position may serve over time as a useful indicator of an entity's financial position.In the case of the District,assets exceeded liabilities at the close of the most recent fiscal year. Key components of the Districts net position are reflected in the following table: NET POSITION SEPTEMBER 30, 2013 2012 Assets,excluding capital assets $ 164,602 $ 139,882 Capital assets,net of depreciation 2,562,423 2,690,181 Total assets 2,727,025 2.830,063 Liabilities,excluding long-term liabilities 6,000 7,824 Total liabilities 6,000 7,824 Net position Invested in capital assets 2,562,423 2,690,181 Unrestricted 158,602 132,058 Total net position $ 2,721,025 $ 2,822,239 4 1611 A, 7 GOVERNMENT-WIDE FINANCIAL ANALYSIS(Continued) The District's net position reflects its investment in capital assets (e.g. land, land improvements, and infrastructure); less any related debt used to acquire those assets that is still outstanding. These assets are used to provide services to residents; consequently, these assets are not available for future spending. Although the District's investment in capital assets is reported net of related debt,it should be noted that the resources needed to repay this debt must be provided from other sources,since the capital assets themselves cannot be used to liquidate these liabilities. The remaining balance of unrestricted net position may be used to meet the District's other obligations. The District's net position decreased during the most recent fiscal year. The majority of the decrease represents the extent to which the cost of operations and depreciation expense exceeded ongoing program revenues. Key elements of the change in net position are reflected in the following table: CHANGES IN NET POSITION FOR THE FISCAL YEAR END SEPTEMBER 30, 2013 2012 Revenues: Program revenues $ 210,999 $ 210,818 General revenues 549 461 Total revenues 211,548 211,279 Expenses: General government 69,041 64,057 Physical environment 243,721 232,062 Total expenses 312,762 296,119 Change in net position (101,214) (84,840) Net position beginning 2,822.239 2,907,079 Net position ending $ 2,721.025 $ 2,822,239 As noted above and in the statement of activities,the cost of all governmental activities during the fiscal year ended September 30, 2013 was $312,762. The costs of the District's activities were primarily funded by program revenues. Program revenues, comprised primarily of assessments, have remained relatively constant.The increase in current fiscal year expenses is primarily the result of an increase in professional fees as well as increase in Repair and Maintenance Drainage costs. GENERAL BUDGETING HIGHLIGHTS An operating budget was adopted and maintained by the governing board for the District pursuant to the requirements of Florida Statutes. The budget is adopted using the same basis of accounting that is used in preparation of the fund financial statements. The legal level of budgetary control, the level at which expenditures may not exceed budget, is in the aggregate. Any budget amendments that increase the aggregate budgeted appropriations must be approved by the Board of Supervisors. Actual general fund expenditures did not exceed appropriations for the fiscal year ended September 30, 2013. The variance between budgeted and actual general fund revenues for the 2013 fiscal year was not considered significant. The actual general fund expenditures were lower than budgeted amounts due primarily to anticipated repair and maintenance costs which were not required. 5 1611 r\ 7 CAPITAL ASSETS AND DEBT ADMINISTRATION Capital Assets At September 30,2013,the District had$4,656,757 invested in land,infrastructure,and improvements,for its governmental activities. In the government-wide financial statements depreciation of$2,094,334 has been taken,which resulted in a net book value of$2,562,423.More detailed information about the District's capital assets is presented in the notes of the financial statements. ECONOMIC FACTORS AND NEXT YEAR'S BUDGETS AND OTHER EVENTS The District does not anticipate any major projects or significant changes to its infrastructure maintenance program for the subsequent fiscal year. In addition,it is anticipated that the general operations of the District will remain fairly constant. CONTACTING THE DISTRICT'S FINANCIAL MANAGEMENT This financial report is designed to provide our citizens,land owners,customers,investors and creditors with a general overview of the District's finances and to demonstrate the District's accountability for the financial resources it manages and the stewardship of the facilities it maintains. If you have questions about this report or need additional financial information, contact the Heritage Greens Community Development District's Finance Department at 210 N. University Drive,Suite 702,Coral Springs, Florida, 33071. 6 1611 A 7 HERITAGE GREENS COMMUNITY DEVELOPMENT DISTRICT COLLIER COUNTY, FLORIDA STATEMENT OF NET POSITION SEPTEMBER 30,2013 Governmental Activities ASSETS Cash and cash equivalents $ 162,372 Investments 626 Due from other governments 1,604 Capital assets: Nondepreciable 918,434 Depreciable, net 1,643,989 Total assets 2,727,025 LIABILITIES Accounts payable 6,000 Total liabilities 6,000 NET POSITION Invested in capital assets 2,562,423 Unrestricted 158,602 Total net position $ 2,721,025 See notes to the financial statements 7 1611 PC? HERITAGE GREENS COMMUNITY DEVELOPMENT DISTRICT COLLIER COUNTY, FLORIDA STATEMENT OF ACTIVITIES FOR THE FISCAL YEAR ENDED SEPTEMBER 30,2013 Net(Expense) Program Revenue and Revenues Changes in Net Position Charges for Governmental Functions/Programs Expenses Services Activities Primary government: Governmental activities: General government $ 69,041 $ 69,041 $ Physical environment 243,721 141,958 (101,763) Total governmental activities 312,762 210,999 (101,763) General revenues: Unrestricted investment earnings 549 Total general revenues 549 Change in net position (101,214) Net position-beginning 2,822,239 Net position-ending $ 2,721,025 See notes to the financial statements 8 r a a 1611k7 HERITAGE GREENS COMMUNITY DEVELOPMENT DISTRICT COLLIER COUNTY, FLORIDA BALANCE SHEET GOVERNMENTAL FUNDS SEPTEMBER 30,2013 Major Governmental Fund General Fund ASSETS Cash and cash equivalents $ 162,372 Investments 626 Due from other governments 1,604 Total assets $ 164,602 LIABILITIES AND FUND BALANCES Liabilities: Accounts payable $ 6,000 Total liabilities 6,000_ Fund balance: Assigned to: Subsequent year's expenditure 49,897 Future repairs and maintenance 64,987 Unassigned 43,718 Total fund balance 158,602 Total liabilities and fund balance $ 164,602 Amounts reported for governmental activities in the statement of net position are different because: Fund balance-governmental fund $ 158,602 Capital assets used in governmental activities are not financial resources and,therefore,are not reported as assets in the governmental funds. The statement of net position includes those capital assets,net of any accumulated depreciation, in the net position of the government as a whole. Cost of capital assets 4,656,757 Accumulated depreciation (2,094,334) 2,562,423 Net position of governmental activities $ 2,721,025 See notes to the financial statements 9 1611 A7 HERITAGE GREENS COMMUNITY DEVELOPMENT DISTRICT COLLIER COUNTY, FLORIDA STATEMENT OF REVENUES,EXPENDITURES, AND CHANGES IN FUND BALANCES GOVERNMENTAL FUNDS FOR THE FISCAL YEAR ENDED SEPTEMBER 30,2013 Major Governmental Fund General Fund REVENUES Assessments $ 210,021 Other revenues 978 Interest 549 Total revenues 211,548 EXPENDITURES Current: General government 69,041 Physical environment 115,963 Total expenditures 185,004 Excess of revenues over expenditures 26,544 Fund balance-beginning 132,058 Fund balance-ending $ 158,602 Amounts reported for governmental activities in the statement of activities are different because: Net change in fund balances-governmental fund $ 26,544 Depreciation on capital assets is not recognized in the governmental fund financial statement but is reported as an expense in the statement of activities. (127,758) Change in net position of governmental activities $ (101,214) See notes to the financial statements 10 16I1 . 7. HERITAGE GREENS COMMUNITY DEVELOPMENT DISTRICT COLLIER COUNTY,FLORIDA NOTES TO FINANCIAL STATEMENTS NOTE 1 —NATURE OF ORGANIZATION AND REPORTING ENTITY Heritage Greens Community Development District("District")was created on July 20, 1993 by Ordinance 93- 39 of the Board of County Commissioners of Collier County, Florida, pursuant to the Uniform Community Development District Act of 1980,otherwise known as Chapter 190,Florida Statutes.The Act provides among other things,the power to manage basic services for community development, power to borrow money and issue bonds, and to levy and assess non-ad valorem assessments for the financing and delivery of capital infrastructure. The District was established for the purposes of financing and managing the acquisition, construction, maintenance and operation of a portion of the infrastructure necessary for community development within the District. The District is governed by the Board of Supervisors ("Board"), which is composed of five members. The Supervisors are elected by the owners of the property within the District. The Board of Supervisors of the District exercise all powers granted to the District pursuant to Chapter 190, Florida Statutes. The Board has the responsibility for: 1. Assessing and levying assessments. 2. Approving budgets. 3. Exercising control over facilities and properties. 4. Controlling the use of funds generated by the District. 5. Approving the hiring and firing of key personnel. 6. Financing improvements. The financial statements were prepared in accordance with Governmental Accounting Standards Board ("GASB") Statement 14, Statement 39, and Statement 61. Under the provisions of those standards, the financial reporting entity consists of the primary government, organizations for which the District Board of Supervisors is considered to be financially accountable, and other organizations for which the nature and significance of their relationship with the District are such that, if excluded, the financial statements of the District would be considered incomplete or misleading. There are no entities considered to be component units of the District;therefore,the financial statements include only the operations of the District. NOTE 2—SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES Government-Wide and Fund Financial Statements The basic financial statements include both government-wide and fund financial statements. The government-wide financial statements(i.e.,the statement of net position and the statement of activities) report information on all of the non-fiduciary activities of the primary government. For the most part,the effect of interfund activity has been removed from these statements. The statement of activities demonstrates the degree to which the direct expenses of a given function or segment is offset by program revenues. Direct expenses are those that are clearly identifiable with a specific function or segment. Program revenues include 1) charges to customers who purchase, use, or directly benefit from goods, services, or privileges provided by a given function or segment; operating-type special assessments for maintenance and debt service are treated as charges for services and 2) grants and contributions that are restricted to meeting the operational or capital requirements of a particular function or segment. Other items not included among program revenues are reported instead as general revenues. 11 161 . 1 N7 NOTE 2—SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES(Continued) Measurement Focus.Basis of Accounting and Financial Statement Presentation The government-wide financial statements are reported using the economic resources measurement focus and the accrual basis of accounting. Revenues are recorded when earned and expenses are recorded when a liability is incurred,regardless of the timing of related cash flows. Assessments are recognized as revenues in the year for which they are levied. Grants and similar items are to be recognized as revenue as soon as all eligibility requirements imposed by the provider have been met. Governmental fund financial statements are reported using the current financial resources measurement focus and the modified accrual basis of accounting. Revenues are recognized as soon as they are both measurable and available. Revenues are considered to be available when they are collectible within the current period or soon enough thereafter to pay liabilities of the current period. For this purpose,the government considers revenues to be available if they are collected within 60 days of the end of the current fiscal period. Expenditures are recorded when a liability is incurred, as under accrual accounting. However,debt service expenditures are recorded only when payment is due. Assessments Assessments are non-ad valorem assessments on benefited lands within the District.Assessments are levied to pay for the operations and maintenance of the District. The fiscal year for which annual assessments are levied begins on October 1 with discounts available for payments through February 28 and become delinquent on April 1.The District's annual assessments for operations and debt service are billed and collected by the County Tax Assessor/Collector. The amounts remitted to the District are net of applicable discounts or fees and include interest on monies held from the day of collection to the day of distribution. Assessments and interest associated with the current fiscal period are considered to be susceptible to accrual and so have been recognized as revenues of the current fiscal period. The portion of assessments receivable due within the current fiscal period is considered to be susceptible to accrual as revenue of the current period. The District reports the following major governmental fund: General Fund The general fund is the general operating fund of the District. It is used to account for all financial resources except those required to be accounted for in another fund. When both restricted and unrestricted resources are available for use, it is the government's policy to use restricted resources first for qualifying expenditures,then unrestricted resources as they are needed. New Accountina Standards Adopted During fiscal year 2013,the District adopted two new accounting standards as follows: GASB Statement No. 62, Codification of Accounting and Financial Reporting Guidance Contained in Pre- November 30, 1989 FASB and AICPA Pronouncements This Statement incorporates into the GASB's authoritative literature certain guidance that previously could only be found in certain FASB and AICPA pronouncements issued on or before November 30,1989 and eliminates the selection to apply post-November 30, 1989 FASB pronouncements that do not conflict with or contradict GASB pronouncements. GASB Statement No. 63, Financial Reporting of Deferred Outflows of Resources, Deferred Inflows of Resources, and Net Position . 12 1611 P17 NOTE 2—SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES(Continued) New Accounting Standards Adopted(Continued) This Statement provides financial reporting guidance for deferred outflows of resources and deferred inflows of resources and identifies net position as the residual of all other elements presented in a statement of financial position.This Statement amends the net asset reporting requirements by incorporating deferred outflows of resources and deferred inflows of resources(previously reported as assets and liabilities)into the definitions of the required components of the residual measure and by renaming that measure as net position,rather than net assets. GASB Statement No.65, Items Previously Reported as Assets and Liabilities This Statement establishes accounting and financial reporting standards that reclassify,as deferred outflows of resources or deferred inflows of resources, certain items that were previously reported as assets and liabilities and recognizes,as outflows of resources or inflows of resources,certain Items that were previously reported as assets and liabilities. Assets.Liabilities and Net Position or Equity Deposits and Investments The District's cash and cash equivalents are considered to be cash on hand and demand deposits(interest and non-interest bearing). The District has elected to proceed under the Alternative Investment Guidelines as set forth in Section 218.415 (17)Florida Statutes. The District may invest any surplus public funds in the following: a) The Local Government Surplus Trust Funds, or any intergovernmental investment pool authorized pursuant to the Florida Interlocal Cooperation Act; b) Securities and Exchange Commission registered money market funds with the highest credit quality rating from a nationally recognized rating agency; c) Interest bearing time deposits or savings accounts in qualified public depositories; d) Direct obligations of the U.S. Treasury. Securities listed in paragraphs c and d shall be invested to provide sufficient liquidity to pay obligations as they come due. In addition,surplus funds may be deposited into certificates of deposit which are insured. The District records all interest revenue related to investment activities in the respective funds and reports investments at fair value. Capital Assets Capital assets,which include property,plant and equipment,and infrastructure assets(e.g.,roads,sidewalks and similar items) are reported in the government activities columns in the government-wide financial statements. For financial statement reporting purposes, capital assets are defined by the government as assets with an initial,individual cost of more than$5,000(amount not rounded)and an estimated useful life in excess of two years. Such assets are recorded at historical cost or estimated historical cost if purchased or constructed. Donated capital assets are recorded at estimated fair market value at the date of donation. The costs of normal maintenance and repairs that do not add to the value of the asset or materially extend assets lives are not capitalized. Major outlays for capital assets and improvements are capitalized as projects are constructed. 13 1611 A7 NOTE 2—SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES(Continued) Assets.Liabilities and Net Assets or Equity(Continued) Capital Assets(Continued) Property,plant and equipment of the District are depreciated using the straight-line method over the following estimated useful lives: Assets Years Improvements other than buildings 10-20 Infrastructure 20-30 In the governmental fund financial statements, amounts incurred for the acquisition of capital assets are reported as fund expenditures. Depreciation expense is not reported in the governmental fund financial statements. Deferred Outflows/Inflows of Resources The statement of net position reports, as applicable,a separate section for deferred outflows of resources. Deferred outflows of resources represent a consumption of net position that applies to future reporting period(s)and so will not be recognized as an outflow of resources(expense/expenditure)until that time.For example, the District would record deferred outflows of resources related to debit amounts resulting from current and advance refundings resulting in the defeasance of debt(i.e.when there are differences between the reacquisition price and the net carrying amount of the old debt). The statement of net position reports, as applicable, a separate section for deferred inflows of resources. Deferred inflows of resources represent an acquisition of net position that applies to future reporting period(s) and so will not be recognized as an inflow of resources(revenue)until that time. For example,when an asset is recorded in the governmental fund financial statements,but the revenue is not available,the District reports a deferred inflow of resources until such times as the revenue becomes available. Fund Equity/Net Position In the fund financial statements, governmental funds report non spendable and restricted fund balance for amounts that are not available for appropriation or are legally restricted by outside parties for use for a specific purpose. Assignments of fund balance represent tentative management plans that are subject to change. The District can establish limitations on the use of fund balance as follows: Committed fund balance—Amounts that can be used only for the specific purposes determined by a formal action(resolution)of the Board of Supervisors.Commitments may be changed or lifted only by the Board of Supervisors taking the same formal action(resolution)that imposed the constraint originally. Resources accumulated pursuant to stabilization arrangements sometimes are reported in this category. Assigned fund balance — Includes spendable fund balance amounts established by the Board of Supervisors that are intended to be used for specific purposes that are neither considered restricted nor committed. The Board may also assign fund balance as it does when appropriating fund balance to cover differences in estimated revenue and appropriations in the subsequent year's appropriated budget. Assignments are generally temporary and normally the same formal action need not be taken to remove the assignment. The District first uses committed fund balance,followed by assigned fund balance and then unassigned fund balance when expenditures are incurred for purposes for which amounts in any of the unrestricted fund balance classifications could be used. 14 1 6 I 1 A7 NOTE 2—SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) Assets, Liabilities and Net Assets or Eauitv(Continuedi Fund Equity/Net Position(Continued) Net position is the difference between assets and deferred outflows of resources less liabilities and deferred inflows of resources. Net position in the government-wide financial statements are categorized as net investment in capital assets,restricted or unrestricted. Net investment in capital assets represents net position related to infrastructure and property, plant and equipment. Restricted net position represents the assets restricted by the District's Bond covenants or other contractual restrictions.Unrestricted net position consists of the net position not meeting the definition of either of the other two components. Other Disclosures Use of Estimates The preparation of financial statements in conformity with generally accepted accounting principles requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities, and disclosure of contingent assets and liabilities at the date of the financial statements, and the reported amounts of revenues and expenditures during the reporting period. Actual results could differ from those estimates. NOTE 3—BUDGETARY INFORMATION The District is required to establish a budgetary system and an approved Annual Budget. Annual Budgets are adopted on a basis consistent with generally accepted accounting principles for the general fund. All annual appropriations lapse at fiscal year end. The District follows these procedures in establishing the budgetary data reflected in the financial statements. a) Each year the District Manager submits to the District Board a proposed operating budget for the fiscal year commencing the following October 1. b) Public hearings are conducted to obtain public comments. c) Prior to October 1, the budget is legally adopted by the District Board. d) All budget changes must be approved by the District Board. e) The budgets are adopted on a basis consistent with generally accepted accounting principles. f) Unused appropriation for annually budgeted funds lapse at the end of the year. NOTE 4—DEPOSITS AND INVESTMENTS Deposits The District's cash balances were entirely covered by federal depository insurance or by a collateral pool pledged to the State Treasurer. Florida Statutes Chapter 280, "Florida Security for Public Deposits Act", requires all qualified depositories to deposit with the Treasurer or another banking institution eligible collateral equal to various percentages of the average daily balance for each month of all public deposits in excess of any applicable deposit insurance held. The percentage of eligible collateral(generally, U.S. Governmental and agency securities, state or local government debt,or corporate bonds)to public deposits is dependent upon the depository's financial history and its compliance with Chapter 280. In the event of a failure of a qualified public depository,the remaining public depositories would be responsible for covering any resulting losses. 15 16i17 NOTE 4—DEPOSITS AND INVESTMENTS(Continued) Jnvestments The District's investments were held as follows at September 30,2013: Investment Fair Value Credit Risk Maturity Weighted average of the Florida PRIME $ 454 S&P AAAm fund portfolio:44 days Investment in Fund B Surplus Weighted average life of Funds Trust Fund 172 N/A fund:4.04 years Total Investments $ 626 Credit risk—For investments,credit risk is generally the risk that an issuer of an investment will not fulfill its obligation to the holder of the investment. This is measured by the assignment of a rating by a nationally recognized statistical rating organization. Investment ratings by investment type are included in the preceding summary of investments. Concentration risk—The District places no limit on the amount the District may invest in any one issuer. Interest rate risk—The District does not have a formal policy that limits investment maturities as a means of managing exposure to fair value losses arising from increasing interest rates. NOTE 5—CAPITAL ASSETS Capital asset activity for the fiscal year ended September 30,2013 was as follows: Beginning Balance Additions Reductions Ending Balance Governmental activities Capital assets,not being depreciated Land and land improvements $ 918,434 $ - $ $ 918,434 Total capital assets,not being depreciated 918,434 - 918,434 Capital assets,being depreciated Improvements other than buildings 355,506 - 355,506 Infrastructure 3,382,817 - 3,382,817 Total capital assets,being depreciated 3,738,323 - - 3,738,323 Less accumulated depreciation for: Improvements other than buildings 299,084 9,358 - 308,442 Infrastructure 1,667,492 118,400 - 1,785,892 Total accumulated depreciation 1,966,576 127,758 • 2,094,334 Total capital assets,being depreciated,net 1,771,747 (127,758) - 1,643.989 Governmental activities capital assets,net $ 2,690,181 $ (127,758) $ - $ 2,562,423 Depreciation expense was charged to the physical environment function. 16 1611 A7 NOTE 6—MANAGEMENT COMPANY The District has contracted with a management company to perform management advisory services,which include financial and accounting services. Certain employees of the management company also serve as officers of the District. Under the agreement, the District compensates the management company for management, accounting,financial reporting, computer and other administrative costs. NOTE 7—RISK MANAGEMENT The District is exposed to various risks of loss related to torts;theft of,damage to,and destruction of assets; errors and omissions;and natural disasters.The District has obtained commercial insurance from independent third parties to mitigate the costs of these risks;coverage may not extend to all situations.Settled claims from these risks have not exceeded commercial insurance coverage over the past three years. 17 161x1 A7 HERITAGE GREENS COMMUNITY DEVELOPMENT DISTRICT COLLIER COUNTY, FLORIDA SCHEDULE OF REVENUES,EXPENDITURES AND CHANGES IN FUND BALANCE-BUDGET AND ACTUAL—GENERAL FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30,2013 Variance with Final Budget- Budgeted Actual Positive Amounts Amounts (Negative) REVENUES Assessments $ 209,188 $ 210,021 $ 833 Other revenue - 978 978 Interest 400 549 149 Total revenues 209,588 211,548 1,960 EXPENDITURES Current: General government 68,310 69,041 (731) Physical environment 141,278 115,963 25,315 Total expenditures 209,588 185,004 24,584 Excess(deficiency)of revenues over(under)expenditures $ 26,544 $ 26,544 Fund balance-beginning 132,058 Fund balance-ending $ 158,602 See notes to required supplementary information 18 1611 A 7 HERITAGE GREENS COMMUNITY DEVELOPMENT DISTRICT COLLIER COUNTY, FLORIDA NOTES TO REQUIRED SUPPLEMENTARY INFORMATION The District is required to establish a budgetary system and an approved Annual Budget for the general fund. The Districts budgeting process is based on estimates of cash receipts and cash expenditures which are approved by the Board. The budget approximates a basis consistent with accounting principles generally accepted in the United States of America(generally accepted accounting principles). The legal level of budgetary control, the level at which expenditures may not exceed budget, is in the aggregate. Any budget amendments that increase the aggregate budgeted appropriations must be approved by the Board of Supervisors. Actual general fund expenditures did not exceed appropriations for the fiscal year ended September 30,2013.The actual general fund expenditures for the 2013 fiscal year were lower than budgeted amounts due primarily to anticipated costs which were not incurred in the current fiscal year. The variance between budgeted and actual general fund revenues for the 2013 fiscal year was not considered significant. The actual general fund expenditures for the current fiscal year were lower than budgeted amounts due primarily to anticipated costs which were not incurred in the current fiscal year. 19 1611 # 7 2700 North l Trail •Suite 350 Florida Boca Raton, 33431 Grau& Associates (561)994-9299•(800)299-4728 Fax (561)994-5823 CERTIFIED PUBLIC ACCOUNTANTS www.graucpa.com INDEPENDENT AUDITOR'S REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS To the Board of Supervisors Heritage Greens Community Development District Collier County, Florida We have audited, in accordance with the auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards issued by the Comptroller General of the United States,the financial statements of the governmental activities and the major fund of Heritage Greens Community Development District,Collier County, Florida("District")as of and for the fiscal year ended September 30,2013, and the related notes to the financial statements,which collectively comprise the District's basic financial statements, and have issued our opinion thereon dated March 28,2014. Internal Control Over Financial Reporting In planning and performing our audit of the financial statements,we considered the District's internal control over financial reporting (internal control) to determine the audit procedures that are appropriate in the circumstances for the purpose of expressing our opinions on the financial statements,but not for the purpose of expressing an opinion on the effectiveness of the District's internal control.Accordingly,we do not express an opinion on the effectiveness of the District's internal control. A deficiency in internal control exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct misstatements on a timely basis. A material weakness is a deficiency, or a combination of deficiencies, in internal control,such that there is a reasonable possibility that a material misstatement of the entity's financial statements will not be prevented, or detected and corrected on a timely basis. A significant deficiency is a deficiency,or a combination of deficiencies, in internal control that is less severe than a material weakness, yet important enough to merit attention by those charged with governance. Our consideration of internal control was for the limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in internal control that might be material weaknesses or, significant deficiencies.Given these limitations,during our audit we did not identify any deficiencies in internal control that we consider to be material weaknesses. However,material weaknesses may exist that have not been identified. Compliance and Other Matters As part of obtaining reasonable assurance about whether the District's financial statements are free from material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts, and agreements, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit,and accordingly,we do not express such an opinion. The results of our tests disclosed no instances of noncompliance or other matters that are required to be reported under Government Auditing Standards. 20 16M A 7 Purpose of this Report The purpose of this report is solely to describe the scope of our testing of internal control and compliance and the results of that testing,and not to provide an opinion on the effectiveness of the entity's internal control or on compliance.This report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the entity's internal control and compliance.Accordingly,this communication is not suitable for any other purpose. 31d -4 March 28,2014 21 * , 16t1 1 . 1 A7 2700 North Military Trail •Suite 350 ir Boca Raton, Floridjo728 33431 Grau& Associates (561)994-9299•( 0 ) 3 \\,......._.) CERTIFIED PUBLIC ACCOUNTANTS www.graucpa.com MANAGEMENT LETTER PURSUANT TO THE RULES OF THE AUDITOR GENERAL FOR THE STATE OF FLORIDA To the Board of Supervisors Heritage Greens Community Development District Collier County, Florida We have audited the accompanying basic financial statements of Heritage Greens Community Development District,Collier County,Florida("District")as of and for the fiscal year ended September 30,2013,and have issued our report thereon dated March 28,2014. We conducted our audit in accordance with auditing standards generally accepted in the United States of America; Government Auditing Standards, issued by the Comptroller General of the United States; and Chapter 10.550,Rules of the Florida Auditor General. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. In addition,we have issued our Independent Auditor's Report on Internal Control over Financial Reporting and Compliance and Other Matters based on an audit of the financial statements performed in accordance with Government Auditing Standards and Chapter 10.550, Rules of the Florida Auditor General dated March 28, 2014. Disclosures in that report should be considered in conjunction with this management letter. The purpose of this letter is to comment on those matters required by Chapter 10.550 of the Rules of the Auditor General for the State of Florida. Accordingly,in connection with our audit of the financial statements of the District,as described in the first paragraph,we report the following: I. Current year findings and recommendations. II. Status of prior year findings and recommendations. III. Compliance with the Provisions of the Auditor General of the State of Florida. Our management letter is intended solely for the information and use of the Legislative Auditing Committee, members of the Florida Senate and the Florida House of Representatives, the Florida Auditor General, Federal and other granting agencies,as applicable,management,and the Board of Supervisors of Heritage Greens Community Development District,Collier County,Florida and is not intended to be and should not be used by anyone other than these specified parties. We wish to thank Heritage Greens Community Development District,Collier County,Florida and the personnel associated with it,for the opportunity to be of service to them in this endeavor as well as future engagements, and the courtesies extended to us. A March 28, 2014 22 161 .1 A7 REPORT TO MANAGEMENT I. CURRENT YEAR FINDINGS AND RECOMMENDATIONS None II. PRIOR YEAR FINDINGS AND RECOMMENDATIONS None III. COMPLIANCE WITH THE PROVISIONS OF THE AUDITOR GENERAL OF THE STATE OF FLORIDA Unless otherwise required to be reported in the auditor's report on compliance and internal controls,the management letter shall include, but not be limited to the following: 1. A statement as to whether or not corrective actions have been taken to address findings and recommendations made in the preceding annual financial audit report. There were no significant findings and recommendations made In the preceding annual financial audit report for the fiscal year ended September 30,2012. 2. A statement as to whether or not the local governmental entity complied with Section 218.415, Florida Statutes, regarding the investment of public funds. The District complied with Section 218.415, Florida Statutes, regarding the investment of public funds. 3. Any recommendations to improve the local governmental entity's financial management. There were no such matters discovered by, or that came to the attention of, the auditor, to be reported for the fiscal year ended September 30,2013. 4. Noncompliance with provisions of contracts or grant agreements,or abuse,that have occurred, or are likely to have occurred,that have an effect on the financial statements that is less than material but which warrants the attention of those charged with governance. There were no such matters discovered by, or that came to the attention of, the auditor, to be reported,for the fiscal year ended September 30,2013. 5. The name or official title and legal authority of the District are disclosed in the notes to the financial statements. 6. The financial report filed with the Florida Department of Financial Services pursuant to Section 218.32(1)(a), Florida Statutes agrees with the September 30,2013 financial audit report. 7. The District has not met one or more of the financial emergency conditions described in Section 218.503(1), Florida Statutes. 8. We applied financial condition assessment procedures pursuant to Rule 10.556(7) and no deteriorating financial conditions were noted as of September 30, 2013. It is management's responsibility to monitor financial condition,and our financial condition assessment was based in part on representations made by management and the review of financial information provided by same. 23 1611 A 7 HERITAGE GREENS Community Development District Annual Operating and Debt Service Budget Fiscal Year 2015 Version 1 - Proposed Budget (Printed on 4/10/14 3•00 pm) Prepared by SEVERN TRENT SERVICES , • , 1611 A 7 HERITAGE GREENS Community Development District General Fund Summary of Revenues, Expenditures and Changes in Fund Balances Fiscal Year 2015 Proposed Budget ADOPTED ACTUAL PROJECTED TOTAL ANNUAL ACTUAL BUDGET THRU APR- PROJECTED BUDGET ACCOUNT DESCRIPTION FY 2013 FY 2014 MAR-2014 SEP-2014 FY 2014 FY 2015 REVENUES Interest-Investments $ 549 $ 400 $ 202 $ 202 $ 404 $ 400 Special Assmnts-Tax Collector 217,904 217,904 210,978 6,926 217,904 242,898 Special Assmnts-Discounts (7,883) (8,716) (8,031) (8,031) (9,716) Other Miscellaneous Revenues 15 15 Gate Bar Code/Remotes 978 1,200 475 725 1,200 1,200 TOTAL REVENUES 211,548 210,788 203,639 7,853 211,492 234,782 EXPENDITURES Administrative P/R-Board of Supervisors 1,800 2,400 3,200 3,040 6,240 7,200 FICA Taxes 138 184 245 232 477 551 ProfServ-Engineering 714 1,200 700 700 1,000 ProfServ-Legal Services 2,489 2,000 3,012 988 4,000 2,000 ProfServ-Mgmt Consulting Sery 35,895 36,972 18,486 18,486 36,972 38,081 ProfServ-Property Appraiser 3,269 3,269 3,269 3,269 3,269 ProfServ-Special Assessment 5,463 5,463 5,463 5,463 5,463 - ProfServ-Web Site Development 619 650 250 337 587 650 Auditing Services 3,200 3,200 2,700 500 3,200 3,200 Communication-Telephone 1 50 2 - 31 50 Postage and Freight 1,459 850 400 361 761 850 Insurance-General Liability 7,615 8,757 7,477 - 7,477 8,225 Printing and Binding 785 1,500 406 398 804 1,000 Legal Advertising 767 2,500 197 276 473 1,500 Misc-Bank Charges 563 575 324 346 670 575 Misc-Assessmnt Collection Cost 2,598 4,358 4,059 299 4,358 4,858 Office Supplies 248 75 79 79 190 125 Annual District Filing Fee 175 175 175 175 175 Total Administrative 67,796 74,178 49,744 26,042 75,847 78,772 Public Safety Contracts-Security Services 47,019 48,000 23,237 23,237 46,474 48,000 Contracts-HVAC 350 - - 350 Contracts-Sheriff 1,700 3,000 468 532 1,000 3,000 Communication-Telephone 1,245 1,500 769 743 1,512 1,500 Electricity-Entrance 1,795 2,200 870 952 1,822 2,200 Utility-Water&Sewer 640 900 336 334 670 900 Lease-Carts 1,500 1,500 750 750 1,500 1,500 R&M-Gate 1,283 2,000 1,132 500 1,632 2,000 R&M-Gatehouse 242 1,500 275 660 935 1,500 Op Supplies-Clubhouse 515 - - - - Op Supplies-Transmitters 664 800 515 515 1,200 1,200 Op Supplies-Gatehouse 654 800 1,008 - 1,008 800 Cap Outlay-Equipment .200 - 6.200 Annual Operating and Debt Service Budget Fiscal Year 2015 , , , 161 . A 7 HERITAGE GREENS Community Development District General Fund Summary of Revenues, Expenditures and Changes in Fund Balances Fiscal Year 2015 Proposed Budget ADOPTED ACTUAL PROJECTED TOTAL ANNUAL ACTUAL BUDGET THRU APR- PROJECTED BUDGET ACCOUNT DESCRIPTION FY 2013 FY 2014 MAR-2014 SEP-2014 FY 2014 FY 2015 Total Public Safety 57,257 68,750 29,360 28,223 57,753 69,150 Landscape Contracts-Landscape 15,985 18,000 8,205 8,205 16,410 18,000 Contracts-Preserve Management 1,760 2,000 2,000 2,000 2,000 - Electricity-Irrigation 1,934 2,200 970 974 1,944 2,200 R&M-Renewal and Replacement 1,440 1,000 - 583 583 1,000 R&M-Canals 1,295 2,600 - 1,300 1,300 2,600 R&M-Fountain 1,897 2,700 1,150 1,070 2,220 2,700 R&M-Grounds 45 4,000 2,333 2,333 4,000 R&M-Irrigation 1,020 1,500 875 875 1,500 R&M-Preserves 100 - 58 58 100 Misc-Special Projects 5,326 7,000 10,364 - 10,364 8,000 Total Landscape 30,702 41,100 20,689 17,398 38,087 42,100 Road and Street Facilities Electricity-Streetlighting 9,556 11,000 5,004 4,978 9,982 11,000 R&M-Drainage 18,004 2,500 5.848 1,000 6,848 2,500 R&M-Roads&Alleyways 360 2,000 2,395 - 2,395 2,000 R&M-Sidewalks - 3,000 11,550 - 11,550 3,000 Traffic Signage Rehabilitation 1,330 1,260 193 193 1,260 Reserve-Roadways - 7,000 - • - 25,000 Total Road and Street Facilities 29,250 26,760 24,990 5,978 30,968 44,760 TOTAL EXPENDITURES 185,005 210,788 124,783 77,641 202,655 234,782 Excess(deficiency)of revenues Over(under)expenditures 26,543 78,856 (69,788) 8,837 Net change in fund balance 26,543 78,856 (69.788) 8,837 - FUND BALANCE, BEGINNING 132,060 158,603 158,603 - 158,603 167,440 FUND BALANCE,ENDING $ 158,603 $ 158,603 $ 237,459 $ (69,788) $ 167,440 $ 167,440 Annual Operating and Debt Service Budget Fiscal Year 2015 A 7 Heritage Greens 16F1 Community Development District General Fund Budget Narrative Fiscal Year 2015 i REVENUES Interest Income(Investments} The District will have all excess funds invested with the CDs or Money Market Accts. The amount is based upon the estimated average balance of funds available during the Fiscal Year. Special Assessment•On Roll The District will levy a Non-Ad Valorem assessment on all the assessable property within the District in order to pay for the operating expenditures for the Fiscal Year. Special Assessment—Discount Per Section 197.162, Florida Statutes, discounts are allowed for early payment of assessments. The budgeted amount for the fiscal year is calculated at 4%of the anticipated Non-Ad Valorem assessments. Gate Bar Code/Remotes The District sells Gate Remote Clickers to residents of the District. EXPENDITURES Expenditures -Administrative P!R—Board of Supervisors Chapter 190 of the Florida Statutes allows for a member of the Board of Supervisors to be compensated for a meeting attendance and to receive$200 per meeting plus payroll taxes. The amount for the Fiscal Year is based upon all Supervisors attending the meetings. Engineering Fees The District's engineer will be providing general engineering services to the District,i.e.attendance and preparation for monthly board meetings, review invoices,etc. Legal Services The District's legal counsel will be providing general legal services to the District, i.e.attendance and preparation for monthly meetings, review operating and maintenance contracts,etc. Fees are based on prior year legal expenses. Management Consulting Services The District receives Management, Accounting and Administrative services as part of a Management Agreement with Severn Trent Management Services,Inc. The amount budgeted is the same as last year. Property Appraiser The Property Appraiser provides the District with a listing of the legal description of each property parcel within the District boundaries, and the names and addresses of the owners of such property. The District reimburses the Property Appraiser for necessary administrative costs incurred to provide this service. Per the Florida Statutes,administrative costs shall include,but not be limited to,those costs associated with personnel,forms,supplies,data processing,postage,and programming. The FY2015 budget for property appraiser costs was based on 1.5% of gross assessments. Special Assessment The District's Collection Agent will be providing financials services which include the collection of prepaid assessments, maintenance of District's assessment roll and levying the annual operating and maintenance assessments. Annual Operating Budget Fiscal Year 2015 161 iA ? • Heritage Greens Community Development District General Fund Budget Narrative Fiscal Year 2015 Expenditures—Administrative (Continued) Web Site Development The District incurs fees as they relate to the development and ongoing maintenance of its own website. Auditing Services The District is required annually to conduct an audit of its financial records by an Independent Certified Public Accounting Firm. The amount budgeted is the same as last year. Communication-Telephone Telephone and fax machine expenses for administrative functions. Postage&Delivery Mailing of agenda packages,overnight deliveries,correspondence,etc. Insurance—General Liability The District will incur expenditures for public officials'liability insurance for the Board&Staff. FY15 has a proposed increase of 15%. Printing&Binding Printing and Binding agenda packages for board meetings,printing of computerized checks,stationary,envelopes,etc. Legal Advertising The District is required to advertise various notices for monthly Board meetings,public hearings,etc in a newspaper of general circulation. The amount budgeted for FY15 reflects last year's expenditures. Misc—Bank Charges Bank charges that incurred during the year Misc-Assessment Collection Fee This represents 2.0%Collier County Tax Collector Fees for services rendered in assessing and collecting 2015 Assessment Roll Office Supplies Miscellaneous office supplies related to the preparation of agenda packets. Annual District Filing Fee The District is required to pay a$175 annual fee to the Department of Economic Opportunity Division of Community Development. Expenditures - Public Satitr Contracts—Security Services The District has contracted with Kent Security to have a security officer on duty at the front gate for a set period of time to check guest coming into the community and tour the property to check for any problems that may need to be addressed. The amount budgeted is the same as last year. Contracts—HVAC To service the air conditioning unit at the guardhouse Annual Operating Budget Fiscal Year 2015 Heritage Greens 161 { A7 Community Development District General Fund Budget Narrative Fiscal Year 2015 Expenditures Public Safety (Continued) Contracts-Sheriff This includes the agreement between the District and the Collier County Sheriffs department to patrol and enforce traffic laws over the roads the District is responsible for. The amount budgeted is the same as last year. • Communication-Telephone This includes any telephone or fax usage for the guardhouse to allow the security officer to be able to communicate with management and residents. This also allows the gate system to be operable when there is no security officer present. Electricity-Entrance Electricity usage for the guardhouse. Costs are based on historical expenses incurred with Florida power&Light(FPL), Utilities-Water&Sewer Any cost associated with the water and sewer used at the guardhouse. Lease-Carts The District leases a golf cart for$750 every six months. The guard-on-duty uses it to do community patrol and to lock and unlock the community center. R&M-Gates This represents any repairs or maintenance that may need to be done to the gates. Op Supplies-Transmitters Cost associated with supplying transmitters to residents for operation of the gate. R&M-Gatehouse Cost associated with any normal repairs and maintenance of the guardhouse along with the cost incurred with Collier County Utilities to run the tele-entry system. Op Supplies-Gatehouse Costs associated with any supplies purchased for use within the guardhouse. Capital Outlay-Equipment Any capital items needed to improve security within the District. itlitures -Landscape Contracts-Landscape The District is responsible for cutting all CDD property which are common areas which includes the entry way and guardhouse. Contracts-Preserve Maintenance The District has contracted with Uplands, LLC for the maintenance of the preserves. Currently treatments are on a semi-annual basis. Electricity-Irrigation Any electricity cost incurred to run the irrigation system as well as the fountain that is owned by the District. Annual Operating Budget Fiscal Year 2015 A 7 Heritage Greens 1611 Community Development District General Fund • Budget Narrative Fiscal Year 2015 Expenditures—Landscape (Continued) R&M—Renewal and Replacement This line item includes costs associated with renewing or replacing plant material on CDD property. Additionally, various repair and maintenance costs incurred as needed. R&M—Canals The District is responsible for maintaining the canal banks of high weeds and must cut them several times per year or be subject to property maintenance code violations. R&M—Fountains This is to include any repairs or maintenance that need to be addressed to make sure that the fountains the District is responsible are in proper working order.The amount budgeted for FY15 reflects last year's expenditures. R&M—Grounds Funding if needed for the District to apply mulch and pesticides to all CDD property identified as common areas. R&M—Irrigation Cost associated with the irrigation system through out the District. R&M—Preserves The District is responsible for having the preserves treated for invasive plants on an annual basis. Misc—Special Projects This is a contingency in case the District is to incur costs relating to any special projects that are felt to be needed and identified by the Board of Supervisors. Expenditures - Road and Street Facilities Electricity—Streetlighting Street Lighting usage for District facilities and assets. Costs are based on historical expenses occurred incurred with Florida power & Light (FPL). R&M—Drainage The District is responsible for making any repairs to the storm drainage infrastructure. R&M—Roads&Alleyways This represents miscellaneous repairs of the roads and alleyways of the District. R&M—Sidewalks Includes all costs associated with sidewalks within the District. R&M—Signage Any costs that are associated with any roadway signage the District may incur Annual Operating Budget Fiscal Year 2015 161t A 7 Heritage Greens Community Development District General Fund Budget Narrative Fiscal Year 2015 Reserves-Roads Designated Funds set aside for future road improvements. Annual Operating Budget Fiscal Year 2015 1611 A7 HERITAGE GREENS Community Development District General Fund Exhibit"A" Allocation of Fund Balances AVAILABLE FUNDS Amount Beginning Fund Balance-Fiscal Year 2015 167,017 Net Change in Fund Balance-Fiscal Year 2015 - Reserves-Fiscal Year 2015 Additions 25,000 Total Funds Available(Estimated)-9/30/2015 192,017 1 ALLOCATION OF AVAILABLE FUNDS Assigned Fund Balance Operating Reserve-Operating Capital 58,697 Reserves-Drainage 6,000 Reserves-Fountains 5,500 Reserves-Irrigation System 7,500 Reserves-Signage 1,000 Reserves-Perimeter Walls 18,786 Reserves-Roads and Sidewalks- 26,201 Reserves-Roads and Sidewalks-FY14 7,000 Reserves-Roads and SidewalksFY14 (8,550) Reserves-Roads and SidewalksFY15 25,000 49,651 Subtotal 147,134 Total Allocation of Available Funds 147,134 I Total Unassigned(undesignated)Cash $ 44,884 Notes (1) Represents approximately 3 months of operating expenditures $58,697 Annual Operating and Debt Service Budget Fiscal Year 2015 . , . 1611 A 7 .. FY2013 FY 2014 FY2015 Gross Assessments 217,904 217,904 242,903 Assessable Units 527 527 527 Gross Assessments Per Unit $ 413.48 $ 413.48 $ 460.92 Increase per unit $ 47.44 Increase 16I A 7 Heritage Greens Community Development District Financial Report March 31,2014 Prepared by IRI'. N.`I, 1611 � HERITAGE GREENS Community Development District FINANCIAL STATEMENTS Balance Sheet Page 1 Statement of Revenues, Expenditures and Changes in Fund Balances General Fund Page 2-3 SUPPORTING SCHEDULES Non-Ad Valorem Special Assessments Page 4 Cash&Investment Report Page 5 SunTrust Bank Reconciliation Page 6 Check Register Page 7 1611 HERITAGE GREENS Community Development District Financial Statements (Unaudited) March 31,2014 1611 A 7 HERITAGE GREENS Community Development District General Fund Balance Sheet March 31, 2014 ACCOUNT DESCRIPTION TOTAL ASSETS Cash-Checking Account $ 135,807 Investments: Money Market Account 116,209 SBA Account 491 SBA Account-Restricted 136 'TOTAL ASSETS $ 252,643 I LIABILITIES, Accounts Payable $ 14,362 Accrued Expenses 822 (TOTAL LIABILITIES 15,184 1 FUND BALANCES Assigned to: Operating Reserves 49,897 Reserves- Drainage 6,000 Reserves- Fountains 5,500 Reserves- Irrigation System 7,500 Reserves-Roads and Sidewalks 26,201 Reserves-Signage 1,000 Reserves-Wall Painting 6,000 Reserves-Wall Replacement 12,786 Unassigned: 122,575 TOTAL FUND BALANCES $ 237,459 1 1TOTAL LIABILITIES &FUND BALANCES $ 252,643 I Report Date:4/9/2014 Page 1 1611 A 7 HERITAGE GREENS Community Development District General Fund Statement of Revenues, Expenditures and Changes In Fund Balances For the Period Ending March 31, 2014 ANNUAL ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE(f) MAR-14 ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) ACTUAL REVENUES Interest•Investments $ 400 $ 200 $ 202 $ 2 $ 39 Special Assmnts-Tax Collector 217,904 211,702 210,978 (724) 6512 Special Assmnts-Discounts (8,716) (8,488) (8,031) 437 (45) Other Miscellaneous Revenues 15 15 - Gate Bar Code/Remotes 1,200 600 475 (125) 50 (TOTAL REVENUES 210,788 204,034 203.639 (395) 8,5556 I EXPENDITURES Administration P/R-Board of Supervisors 2,400 1,200 3,200 (2,000) 600 RCA Taxes 184 90 245 (155) 46 ProfServ-Engineering 1,200 600 - 600 - ProfServ-Legal Services 2,000 1,002 3,012 (2,010) 1,293 ProfServ-Mgmt Consulting Sery 36,972 18,486 18,486 - 3,081 ProfServ-Property Appraiser 3,269 3,269 3,269 - - ProfServ-Special Assessment 5,463 5,483 5,463 - ProfServ-Web Site Development 650 850 250 400 42 Auditing Services 3,200 2,500 2,700 (200) - Communication-Telephone 50 24 2 22 - Postage and Freight 850 428 400 26 83 Insurance-General Liability 8,757 8,757 7,477 1,280 - Printing and Binding 1,500 750 406 344 71 Legal Advertising 2,500 1,248 197 1,051 - Misc-Bank Charges 575 288 324 (36) 45 Misc-Assessmnt Collection Cost 4,358 4,234 4,059 175 129 Office Supplies 75 36 79 (43) - Annual District Filing Fee 175 175 175 - Total Administration 74,178 49,198 49,744 (548) 5,390 Public Safety Contracts-Security Services 48,000 24,000 23,237 783 3,878 Contracts-HVAC 350 174 - 174 - Contracts-Sheriff 3,000 1,500 488 1,032 468 Communication-Telephone 1,500 750 769 (19) 248 Electricity-Entrance 2,200 1,100 870 230 111 Utility-Water&Sewer 900 450 336 114 57 Lease-Carts 1,500 750 750 - - R&M-Gate 2,000 1,002 1,132 (130) • R&M-Gatehouse 1,500 750 275 475 - Op Supplies-Transmitters 800 401 515 (114) - Op Supplies-Gatehouse 800 401 1,008 (607) 855 Cap Outlay-Equipment 6,200 3,102 - 3,102 - Total Public Safety 68,750 34,350 29,360 5,020 5,615 Report Date:4/9/2014 Page 2 1611 HERITAGE GREENS Community Development District General Fund Statement of Revenues,Expenditures and Changes In Fund Balances For the Period Ending March 31,2014 ANNUAL ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE($) MAR-14 ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) ACTUAL Landscape Contracts-Landscape 18,000 9,000 8,205 795 1,255 Contracts-Preserve Management 2,000 1,000 1,000 - Electricity-Irrigation 2,200 1,098 970 128 161 R&M-Renewal and Replacement 1,000 498 - 498 R&M-Canals 2,600 1,300 - 1,300 - R&M-Fountain 2,700 1,350 1,150 200 225 R&M-Grounds 4,000 1,998 - 1,998 - R&M-Irrigation 1,500 750 - 750 - R&M-Preserves 100 48 • 48 Misc-Special Projects 7,000 3,498 10,364 (6,866) 7,634 Total Landscape 41,100 20,540 20,689 (149) 9275 Road and Street Facilities Electricity-Streetlighting 11,000 5,500 5,004 496 845 R&M-Drainage 2,500 1,250 5,848 (4,598) - R&M-Roads&Alleyways 2,000 1,002 2,395 (1,393) - R&M-Sidewalks 3,000 1,500 11,550 (10,050) - Traffic Signage Rehabilitation 1,260 630 193 437 - Reserve-Roadways 7,000 7,000 7,000 - Total Road and Street Facilities 28,760 16,882 24,990 (8,108) 845 !TOTAL EXPENDITURES 210,780 121,000 124,783 (3,783) 21,125 I Excess(deficiency)of revenues Over(under)expenditures 83,034 78,856 (4,178) (14,569) Net change In fund balance $ • $ 83,034 $ 78,856 $ (4,178) .1. 1,1,,......569). FUND BALANCE,BEGINNING(OCT 1,2013) 158,603 168,603 158,603 FUND BALANCE,ENDING $ 156,603 $ 241,637 $ 237,459 Report Date:4/9/2014 Page 3 1611AI HERITAGE GREENS Community Development District Supporting Schedules March 3f,2014 1611 A HERITAGE GREENS Community Development District Non-Ad Valorem Special Assessments Collier County Tax Collector-Monthly Collection Report For the Fiscal Year ending September 2014 Discount/ Gross Date Net Amount (Penalties) Collection Amount Received Received Amount Costs Received Assessments Levied FY 2014 $ 217,904 Allocation% 100% 11/08/13 $ 1,151.83 $ 65.10 $ 23.51 $ 1,240.44 11/15/13 $ 34,621.11 $ 1,472.06 $ 706.55 $ 36,799.72 11/27/13 $ 80,523.25 $ 3,423.78 $ 1,643.33 $ 85,590.36 12/13/13 $ 61,568.57 $ 2,608.14 $ 1,256.50 $ 65,433.21 01/07/14 $ 3,734.05 $ 117.80 $ 76.21 $ 3,928.06 01/30/14 $ 10,951.88 $ 298.68 $ 223.51 $ 11,474.07 03/04/14 $ 1,191.32 $ 24.81 $ 24.31 $ 1,240.44 03/28/14 $ 5,146.20 $ 20.65 $ 105.02 $ 5,271.87 $ - $ TOTAL $ 198,888 1 $ 8,031 1 $ 4,059 1 $ 210,978 %Collected 96.82% TOTAL OUTSTANDING $ 6,926 Report Date:4/9/2014 Page 4 . , . 1611A7 HERITAGE GREENS All Funds Community Development District Cash and Investment Report March 31,2014 'General Fund 1 Account Name Bank Name Investment Type Maturity Yield Palance. Checking Account-Operating SunTrust Bank n/a n/a 0.10% $134,807 Checking Account-Operating Bank United n/a n/a 0.00% $1,000 Money Market Account Bank United Business MMA n/a 0.35% $116,209 Operating Acct SBA n/a n/a 0.18% $491 Operating Acct(Restricted) SBA n/a n/a 0.00% $136 Total $252,643 Report Date:4/9/2014 Prepared By: Severn Trent Management Services Page 5 161 1 A7 Heritage Greens COD Bank Reconciliation Bank Account No. 9920 Statement No. 03-14 Statement Date 03/31/14 GIL Balance(S) 134,806.60 Statement Balance 134,875.08 GIL Balance 134,806.60 Outstanding Deposits 0.00 Positive Adjustments 0.00 �___........,.,,_..._ Subtotal 134,875.08 Subtotal 134,806.60 Outstanding Checks 68.48 Negative Adjustments 0.00 Total Differences 0.00 Ending G/L Balance 134,806.60 Ending Balance 134,806.60 Difference 0.00 29.301g QDocument Tvoq Document No Descriotloq Amount Amount nt Difference. Outstanding Checks 02/28/14 Payment 2824 JAMES MARSHALL 68.48 0.00 68.48 Total Outstanding Checks. . . . . _ __ _ _ _ . . - - - 68.48 Page 6 . . .., 1611A7 F Heritage Greens Check Register by Fund For the Period from 0110112014 to 9313112014 (Sorted by Check No.) Fund Chad/ Chesil Payee - Imolca No. Invoke Dasalotion OiL Account Name I OA,Account 0 Cheolr Amount 1 No No. Dad GENERAL FUND-001 001 2793 01/08/14 CENTURY LINK 122213464270 931226427012/22-1/21 Communication-Telephone 541003.52001 512227 001 2794 01/08/14 FPL 122713 BILLING PERIOD 12/25-12127 Electricity•IrtlgatIon 043033.53902 $166 30 001 2794 01/06/14 FPL 122713 BILLING PERIOD 12/25-12/27 Electricity•Entrance 643008-52001 5230.65 001 2794 01/08/14 FPL 122713 BILLING PERIOD 12/25-12/27 Elecrdc/ly•SbeeUlghlIng 54301354101 $829.38 001 2796 01/05/14 NAPIER ENTERPRISES INC 3806 MTHLY MAINT&114LY E WING PER PUMP RBM-Fountain 64603253902 6200 00 001 2799 01/06/14 RAYMENT POOLS LLC 81 ENTRANCE FOUNTAIN SVC ROM•FOUnlain 646032-53902 575.00 001 2797 01/22/14 COLLIER COUNTY UTILITY BILLING 011314-51400 604003851400 12/6-1/7 Utility-Water&Sewer 513021-62001 $6078 001 2798 01/22/14 KENT OF NAPLES 30012719 SECURITY 12/25.12/31 Contracle-Security Services 534037-52001 $95351 001 2799 01/24/14 COPELAND SOUTHERN ENTERPRISES INC 320 PRESSURE CLEANING Mac-Special Protects 549053.53902 $1,73000 001 2800 01/24/14 TINCHER CONCRETE CONSTRUCTION INC 20084 FINAL PAYMENT:SIDEWALK REPLACEMENT R&M-Sidewalks 546084-64101 $5,775..00 001 2803 01/29/14 DAVID ACATAPANE 68041 DEPOSIT-WALL REPAIR PROJECT MiscSpedal Projects 549053-53902 $1,000.00 001 2804 01/30/14 FEDEX 2-533-34062 BILLING PERIOD THRU 1/13 Postage and Freight 541006-51301 $8.99 001 2805 01/30/14 KENT OF NAPLES 30012749 SECURITY 1/I-V7 Contracts-Security Services 534037.52001 5953.51 001 2806 01/30/14 PJM LAWN SERVICE 1978 LAWN SVC-JAN Convects-Landscape 634050-53902 91.255.00 001 2807 01/30114 RAYMENT POOLS LLC 62 ENTRANCE FOUNTAIN SVC R&M-Fountain 548032-53902 $75 00 001 2806 01/30/14 SEVERN TRENT ENVIRONMENTAL SERVICES 2071549 MGT FEES A REIMS-JAN ProlSery-MBml Consulting Sery 631027-51201 $3,081.08 001 2808 01130/14 SEVERN TRENT ENVIRONMENTAL SERVICES 2071549 MGT FEES&REIMB-JAN Postage and Freight 541006-51301 648.66 001 2808 01/30/14 SEVERN TRENT ENVIRONMENTAL SERVICES 2071549 MGT FEES 8 REIMB-JAN Printing and Binding 547001-51301 $5500 001 2509 01/30/14 SEVERN TRENT ENVIRONMENTAL SERVICES 2071549 MGT FEES&REIMBJAN ProIServ-Web Site Development 531047-51301 $41 67 001 2809 02/08/14 FEDEX 2-540.85816 RILING PERIOD 1121 Postage and Freight 541006-51301 $899 001 2810 02/08114 FPL 012914 BILLING PERIOD THRU 12/27-1/29 Eleclric8y-Irrigation 543033.53902 $183.92 001 2810 02/06/14 FPL 012914 BILLING PERIOD THRU 12/27-1/29 Electricity-Entrance 543008.52001 5189.77 001 2810 02/05/14 FPL 012914 BILLING PERIOD THRU 12/27-1/29 EIenMGly-SlreeUlghling 543013-54101 5835.36 001 2811 02/06/14 KENT OF NAPLES 30012758 SECURITY 1/8-1/14 Contracts•Sewdty Services 634037.52001 $892.00 001 2811 02/05/14 KENT OF NAPLES 30012790 SECURITY 1/15-1/21 ConUects-Security Services 534037-52001 6992.00 001 2812 02/11/14 CENTURY LINK 012114-64270 93122842701122.2/21 Communication-Telephone 541003.52001 $123.06 001 2813 02/11/14 COLEMAN,YOVANOVICH 54 LEGAL FEES-GEN DEC ProlSery•Logat Beretta 531023-51401 $1,168.75 001 2814 02/11114 GRAU&ASSOCIATES 11258 FY 2013 AUDIT PROGRESS BILUNG Auditing Services 632002.51301 $2,700.00 001 2815 02/11114 KENT OF NAPLES 30012812 SECURITY 1/22.1/28 Contracts-Security Services 534037-52001 $892.00 001 2818 02/13114 GAIL P SHAW DBA 2014-0012 ROADWAY STRIPING R&M-Roads&Alleyways 54808154101 52,395.00 001 2817 02/13/14 LYKINS SIGNTEK INC. 77006 51GN:SLOW GATE AHEAD Traffic 5/90090 Rehabilitation 584036-64101 $193.00 001 2818 02/13/14 SEVERN TRENT ENVIRONMENTAL SERVICES 2071503 EXCAVATION-MORNING SUN LANE R&M-Oralnage 548019-64101 $4,562.67 001 2822 02/25/14 COLLIER COUNTY UTILITY BILLING 021314.51400 904603851400 1/7-2/5 Uukty•Wateer&Sewer 54302152001 569.41 001 2823 02/25/14 KENT OF NAPLES 30012839 SECURITY 1129.2/4 Contracts-Security Services 53403752001 5892.00 001 2824 02/25/14 JAMES MARSHALL 022014 REIMB-GUARDSHACK SUPPLIES Op Supplies•Gatehouse 56202952001 $85.49 001 2825 02/25/14 KENT OF NAPLES 30012869 SECURITY 2/5-2/11 ConlreW-SacurEy Services 53403752001 $892.00 001 2528 02/28/14 PJM LAWN SERVICE 2009 LAWN SVC-FEB Conlrads•Landecape 534050-53902 $1,740.00 001 2827 03/04/14 FEDEX 2-582-24780 BILLING PERIOD THRU 2/10 Portage and Freight 541000-51301 $9.05 001 2828 03104/14 FPL 022614 BILLING PERIOD 1/29-2126 Electdcity-Irrigation 543033-53902 515680 001 2828 03/04/14 FPL 022614 BILLING PERIOD 1/29-2128 Electricity-Entrance 543008.52001 $106.58 001 2825 03/04/14 FPL 022514 BILLING PERIOD 1/29.2/25 Electricity-SVee6ighlin9 543013-54101 $835.38 001 2829 03/04/14 LOUIS BRUNO LLC 022814 REPLACED FAN BLADE ON UNIT R&M-Gatehouse 54633552001 $27500 001 2830 03/04/14 SEVERN TRENT ENVIRONMENTAL SERVICES 2072028 MGT FEES&REIMB-FEB ProlServ-Mgmt Coneul5ng Sery 531027-51201 53.051.08 001 2830 03/04114 SEVERN TRENT ENVIRONMENTAL SERVICES 2072028 MOT FEES&REIMB-FEB Postage and Freight 541006-51301 548.90 001 2830 03/04/14 SEVERN TRENT ENVIRONMENTAL SERVICES 2072028 MGT FEES&REIMS-FEB Printing and Binding 647001-61301 $61.40 001 2630 03/04/14 SEVERN TRENT ENVIRONMENTAL SERVICES 2072026 MGT FEES&REIMB-FEB ProlSorv-Web Site Development 531047-51301 54157 001 2830 03/04/14 SEVERN TRENT ENVIRONMENTAL SERVICES 2072028 MOT FEES&REIMB-FEB Office Supplies 551002.51301 $76.70 001 2831 03/11/14 CENTURY LINK 02221454270 93122642702/22-3/21 Communim8on-Telephone 541003-62001 5123.12 001 2832 03/11/14 FEDEX 2-569-51271 BILLING PERIOD THRU 2/18 Postage end Freight 541008.51301 5908 001 2833 03/11/14 KENT OF NAPLES 30012894 SECURITY 2112-2/18 ConUaclsSecurily Services 534037.52001 5692.00 001 2834 03111/14 RAYMENT POOLS LLC 83 ENTRANCE FOUNTAIN SVC R&M-FOUntaln 548032-53902 $75.00 001 2836 03/18/14 AQUATIC SYSTEMS 0000260391 QUARTERLY FOUNTIAN MAINT-MARCH R&M-Faunleln 546032-53902 9150.00 001 2838 03/16/14 COLLIER COUNTY UTILITY BILLING 031214-51400 N04603851400 2/53/8 Utility-Water&Sewer 643321-52001 $56.69 001 2837 03118114 DAVID A CATAPANE 68041A FINAL BILL-WALL REPAIR PROJECT Mac-Special Protects 549053-53902 $2,244 30 001 2638 03/18114 KENT OF NAPLES 30012919 SECURITY 2/19-2/25 Cantracle-Salydty Services 534037-52001 5892.00 001 2842 03119/14 COLEMAN,YOVANOVICH 55 LEGAL FEES-GEN REP-JAN ProlSery-Legal Services 531023-51401 $1,293.25 001 2843 03/19/14 JAMES MARSHALL 031814 REIMB-GUARDHOUSE CAMERA EQUIP Op Supplies•05050use 552029-52001 $854 52 001 2544 03119114 KENT OF NAPLES 30012953 SECURITY 2/28-3/4 Cone-acts-Security Sory/see 534037-52001 $892.00 001 2801 01/24/14 RONALD C.PARROTT PAYROLL January 24,2014 Payroll Posting 5134.70 001 2802 01/24/14 JAMES A.MARSHALL PAYROLL January 24,2014 Payroll P050n9 5184.70 001 2819 02/19/14 RONALD C.PARROTT PAYROLL February 19,2014 Payroll Posting 5134 70 001 2820 02/18/14 JAMES A.MARSHALL PAYROLL February 19,2014 Payroll Posting $184.70 001 2821 02/19/14 MARSHA A.COGHLAN PAYROLL February 19,2014 Payroll Posting $164 70 001 2839 03/19/14 RONALD C.PARROTT PAYROLL March 19,2014 Payroll Posting 5134 70 001 2840 03/19/14 JAMES A.MARSHALL PAYROLL March 19,2014 Payroll Posting $184.70 001 2041 03/19/14 MARSHA A.COGHLAN PAYROLL March 19,2014 Payroll Posting $184.70 Fund Total $40,635.88 iTot41 Checks NM T $46,835.88+I Prepared by Page 7 Report Date 4/9/2014 Severn Trent Management Services . , . . 161 f A7Tr JUN 18 1014 u ti MINUTES OF MEETING By 6I V 1- HERITAGE GREENS COMMUNITY DEVELOPMENT DISTRICT The regular meeting of the Board of Supervisors of the Heritage Greens Community Development District was held on Monday, April 21, 2014 at 6:00 p.m. at the Heritage Greens Community Center, 2215 Heritage Greens Drive,Naples, Florida. Present and constituting a quorum were: George Coombs Chairman Henry Michaelson Vice Chairman Marsha Coghlan Assistant Secretary Ronald Parrott Assistant Secretary Also present were: Calvin Teague District Manager Several Residents The following is a summary of the minutes and actions taken at the April 21, 2014 Heritage Greens CDD Board of Supervisors meeting. FIRST ORDER OF BUSINESS Roll Call Mr. Coombs called the meeting to order and called the roll. SECOND ORDER OF BUSINESS Approval of Agenda On MOTION by Mr. Coombs seconded by Mr. Parrott with all in I favor the agenda was approved as submitted. THIRD ORDER OF BUSINESS Approval of the Minutes of the March 17, 2014 Meeting Mr. Teague stated each Board member received a copy of the minutes of the March 17, 2014 meeting and requested any corrections, additions or deletions. There not being any, On MOTION by Mr. Michaelson seconded by Mr. Coombs with all in favor the minutes of the March 17, 2014 meeting were approved. 1611 April 21, 2014 Heritage Greens C.D.D. FOURTH ORDER OF BUSINESS Audience Comments A resident expressed concern over the appearance of the guardhouse gate. It has mold and needs to be cleaned up. He asked if the wall is going to be painted. He was informed painting of the wall will be addressed later in the meeting. FIFTH ORDER OF BUSINESS Old Business A. Safety and Security Concerns i. Collier County Sheriff Patrols ii. Overnight Parking Enforcement The following was discussed: • A supervisor from Kent Security is enforcing overnight parking and providing security. • Mr. Adoni Kokkinos resigned from Kent Security. • Mr. Coombs expressed concern that some people are aware of when patrols are on site. • A resident stated security issues are caused by everyone and not just kids. • The police report indicates a non-resident was arrested for possession of narcotics during a traffic stop for speeding. B. Project Updates i. Wall Painting Bids Several bids were requested for pressure washing and painting of the wall, but only two were submitted. • Mario's Painting quoted$9,500. • Stallion Painting quoted$17,190 • The proposals will be forwarded to the HGCA for funding considerations being they have already collected funds for this. ii. Interconnect Pipe Cleaning Mr. Teague reported the following: • A total of 11 catch basins were cleaned out. Another 8 were identified and cleaned. • Mr. Teague reviewed proposals to clean the high priority and medium priority stormwater structures. Severn Trent Services was the lowest bidder at$12,015. 2 16F1A7 April 21, 2014 Heritage Greens C.D.D. On MOTION by Mr. Michaelson seconded by Mr. Coombs with all in favor cleaning of the medium and high priority interconnect pipes was awarded to Severn Trent Services at a cost not to exceed $12,015. iii. Curb Repair/Replacement Mr. Coombs reported there are cracks at Avian Court and Crestview Way as well as Morning Sun Lane and Crestview Way. He will provide Mr. Teague with a list of identified areas so bids can be obtained. C. Traffic Light Request The following was discussed: • Mr. Teague reported Mr. Carmelo Caratozzolo from Collier County denied the District's request for a traffic light at Saturnia Grande Drive due to it being less than the required half mile from the nearest traffic light. • The Board discussed options to improve traffic conditions for the community. On MOTION by Ms. Coghlan seconded by Mr. Coombs with all in favor purchasing of vests and cones to control traffic at the school entry along Heritage Greens Boulevard at a cost not to exceed$200 was approved. • Mr. Coombs mentioned several complaints regarding parking in front of fire hydrants. SIXTH ORDER OF BUSINESS New Business There not being any,the next item followed. SEVENTH ORDER OF BUSINESS Manager's Report A. Follow-Up Items There not being any,the next item followed. B. Acceptance of Fiscal Year 2013 Audit Mr. Teague reviewed the audit for Fiscal Year 2013 and indicated it was a clean audit. On MOTION by Mr. Michaelson seconded by Mr. Parrott with all in favor the Fiscal Year 2013 audit was accepted and the Chair was authorized to sign the financial report to the State. 3 A =- 1 6 I April 21, 2014 Heritage Greens C.D.D. C. Fiscal Year 2015 Budget A revised draft budget was distributed reflecting an assessment increase of$47.44 for road reserves. A tentative budget will be approved at the next meeting and the public hearing to adopt the budget will be set. D. Approval of Financial Statements Mr. Teague reviewed the financials. On MOTION by Mr. Coombs seconded by Ms. Coghlan with all in favor the financials were approved. EIGHTH ORDER OF BUSINESS Attorney's Report There being no report,the next item followed. NINTH ORDER OF BUSINESS Engineer's Report There being no report,the next item followed. TENTH ORDER OF BUSINESS Supervisors' Requests and/or Comments The following was discussed: • Ms. Coghlan spoke with Mr. Richard Roda who informed her Laurel Oaks has a work order to move the gate. • Mr. Coombs asked about the front entrance lights. Ms. Coghlan reported more than half of them are out. • Mr. Michaelson commented on the minimal amount of tickets being issued by Sheriff Patrols. ELEVENTH ORDER OF BUSINESS Audience Comments The following comments were made: • A resident commended the Board for pursuing the drag racing incident. • Several residents commented the HGCA and CDD need to work together. • Several residents expressed concern over traffic safety issues. 4 . 16t17 April 21, 2014 Heritage Greens C.D.D. TWELFTH ORDER OF BUSINESS Adjournment There being no further business, On MOTION by Mr. Parrott seconded by Ms. Coghlan with all in favor the meeting was adjourned at 7:10 p.m. 2 !:;, �. , ,(ti TM Calvin Teague _'`,,,, George Coombs Secretary Chairman 5 161v1r A 7 Heritage Greens Community Development District Board of Supervisors tiOfrfrirY F3 George Coombs,Chairman Calvin Teag AA4�is ict Manager PLO Henry Michaelson,Vice Chairman Greg Urban 'Di 'Cp�ggse� Marsha Coghlan,Assistant Secretary James Carr,PE,District Eng4hee M I. Jim Marshall,Assistant Secretary t, Ronald Parrott,Assistant Secretary L� � OF�'p� rS Regular Meeting Agenda RY_ Monday May 19,2014—6:00 p.m. 1. Roll Call 2. Approval of Agenda 3. Approval of the Minutes of the April 21,2014 Meeting 4. Audience Comments 5. Old Business A. Safety and Security Concerns i. Collier County Sheriff Patrols ii. School Crossing Improvements iii. Traffic Concerns B. Project Updates i. Painting of the Walls ii. Interconnect Pipe Cleaning iii. Curb Repair/Replacement C. Landscape Lighting Bulb Replacement Bids 6. New Business 7. Manager's Report A. Follow-Up Items B. Distribution of the Proposed Budget for Fiscal Year 2015 and Consideration of Resolution 2014-3 Approving the Budget and Setting the Public Hearing C. Approval of Financial Statements D. Report on Number of Registered Voters-640 8. Attorney's Report 9. Engineer's Report 10. Supervisors'Requests and/or Comments 11. Audience Comments 12. Adjournment Note: Next meeting is scheduled for Monday,June 16,2014 at 6:00 p.m. District Office: Meeting Location: 210 N. University Drive, Suite 702 Heritage Greens Community Center Coral Springs,Florida 2215 Heritage Greens Drive 954-753-5841 Naples,Florida www.heritagegreenscdd.org 1611 A 7 Teague, Calvin From: Edyth Bird - 2306 <Edyth.Bird @colliersheriff.org> Sent: Monday, May 19, 2014 1:55 PM To: Adams,Tennille Cc: Teague, Calvin Subject: FW:Need your Heritage Greens Watch Report ASAP The watch report from Cpl Parker has not yet been received; However, he did email the below items of interest FYI for your meeting today. There will be more specifics on the actual report which I will forward as soon as it is received. Edyie Bird Chief's Office—Emergency Management—Special Details Office(239)252-0529 or Ext.2529 Fax(239) 252-0965 Cell (239)285-8062 Edvth.Bird @colliersheriff.org Original Message Sent: Monday, May 19, 2014 1:41 PM To: Edyth Bird-2306 Subject: Re: Need your Heritage Greens Watch Report ASAP I had two contacts with juveniles on my shift Friday(may 16): 1.Juvenile in his car parked at the cul-de-sac near the maintenance facility by clubhouse. He lives on Avian Ct. He stated he was talking to his girlfriend on his cell phone. I asked him to do that parked in his driveway and not tucked away in the dark late at night.The security guard at the main gated stated this guy frequently meets his girlfriend back there. 2.At 0100 hours I caught five 17 year old juvi's in the pool at the clubhouse.One of them lived three houses down so I escorted them to his house and advised his mom. The specific details are listed on the security report which was sent to you in inter-office mail on Saturday.Call me if you need more info. Cpl Dwaine Parker Naples, Florida >From: Edyth Bird-2306 >Sent: Monday, May 19,2014 10:59:09 AM (UTC-05:00) Eastern Time(US& >Canada) >To: Dwaine Parker-2081 >Subject: Need your Heritage Greens Watch Report ASAP >Hi Dwaine—they have a meeting at 1500 and need the watch report from the 16th. >Thank you. > Edyie Bird >Chief's Office—Emergency Management—Special Details Office(239) >252-0529 or Ext. 2529 Fax(239) 252-0965 Cell(239)285-8062 >Edyth.Bird@ colliersheriff.orR<mailto:Edyth.Bird@colliersheriff.org> 1 161 ;1A7 HERITAGE GREENS COMMUNITY SPECIAL DETAIL REPORT Date: . /4- Time tour began: 30 Time tour ended: 0 0 Name of the Deputy on duty: OM (- .. Shield#: 2-C Y Car#: ( co In the event of a problem please contact Mr. Calvin Teague Landline: 239-245-7118 x301 or Cell: 239-223-4437 STOP ALL TRAFFIC VIOLATORS! ENFORCE 20 mile per hour speed zone and all stop sign violations *NOTE THAT THERE IS A TRAFFIC CONTROL AGREEMENT DATED 9-11-2007* DOCUMENT BELOW ANY INCIDENTS AND TRAFFIC STOPS AND DESCRIBE ACTION TAKEN 2330 ! S- C, Hc( cc /?tZf-c ,v -' .01(21/ _4 V ( 7 7- ' DX2VeX /. v, 6 7'1t-° /-, , (5-,11,6 Crc dap t C /..,1� L OdA 75 1 c'Jcr- f Alai? 0,4-y,/, GV rAir E c"v9-12, /1,44.) 4 a < it--SA: Cc_ t 1 f"` Vec 1,^' P//,�:A /)'1 / (4,446- -75 6. i r 11 c i Ifc: c r` C/ ' th.D her c 9 r) 5.4-5 Q 4-) 1/47,4 7 J4-J "/o7`h-e? (4 A'-.►J) J- Lik'r'" //CI' c% 1/_Zre17 y r`— A./T& kimy ems`. 0/J 0 } 'T Cry f)/ 1 DC' /4y,`"),) rc 01 ` /ft fir` 1/6)0c(-----` N .5-777e1 v '7" / 4 ** please send completed form to one of the following: Email: Inner-office: Edyle Bird/Chiefs Office or Fax: 239-252-0529 ** 1 6 1 1 A7 HERITAGE GREENS COMMUNITY SPECIAL DETAIL REPORT Date: 4416 Time tour began: I 00 PO) Time tour ended: 101::)- 0O1q Name of the Deputy en duty: CA.-- Gort Z- Shield#: Carp: 741/ In the event of a problem please contact Ids.Calvin Teague Landline: 239-245-7110 x$301 or Cell:239-223-4437 STOP ALL TRAFFIC VIOLATORS! ENFORCE 20 mile per hour speed zone and all step sign violations *NOTE MAT TNERE TRAM(CONTROL AGREEMENT DATED 941-2007* DOCUMENT BELOW ANY INCIDENTS AND TRAFFIC STOPS AND DESCRIBE ACTION TAKEN 00 - PLY-I'/ luctricte. „se-e,oerri 1.).4126 • r.toes/./00 SC Cde-OrEIN • AMA_ PlotisC cr4-e-ci.E5 • cbeiric.IAP.1-y Peorierek • sPCe-b educaec-et-te,Jr .)-5" t-tioisiLve-g4A-r_ ido,4-19.,01 ) / 2„4,Afri• sosPicloaA PeRso•J 611.4.67 _cm-a-14EN 4irr 1/41et czrttioknry • Pcort&-me_ c-tfecxer.) C-Lv6110use• Y- 1444, 14-0o4C c4+61-4e-E.b • _cpetre) ewr. ;40 -- DC b **please send completed form to one of the following: Email: cciaaraaktrl1=12 Inner-office: Edyie Bird/Chiefs Office or Fax: 239-252-0529** Heritage Greens CDD A 7 1611 Severn Trent Services Field Management Report Guard House Inspection— 5/13/14 1. Guard House: a. Exterior: i. The entire building needs to be pressure cleaned. It's currently infested with hornet's nests, bag worms, cobwebs and dirt. I may. ii. The roof is also in need of a pressure cleaning and one tile needs to be replaced. ' ,g•'''' ,,' iii ift, aS.fmy &:A„°vzw;r.a...r,.;,�a,S JY�l=;�_,.,,,+ki Y,?.•..,.. iii. Two sections of soffit need to be replaced and one section needs to be repaired. ,, i its, � 1 I 16It A ? iv. Two pieces of trim on the front side of the building are rotted out and need to be replaced. �x b--" v. The electrical outlet on the back side of the building is missing the outdoor cover,this needs to be replaced. P , 4 Ge r! --' ,4„i„, 0 c,,,, , ft ,* u vi. The light on the exit side of the building needs to be straightened. 4 � w 2 . . . 161 '1. * 7 b. Interior: i. The fire extinguisher needs to be certified or replaced; it hasn't been inspected since 2006. 4 „ R.i . ii. The AC air intake should be cleaned out; it's currently filled with dust. if m,,.,„.. x..14' a 3 1611 A7 RESOLUTION 2014-3 A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE HERITAGE GREENS COMMUNITY DEVELOPMENT DISTRICT APPROVING THE BUDGET FOR FISCAL YEAR 2015 AND SETTING A PUBLIC HEARING THEREON PURSUANT TO FLORIDA LAW WHEREAS, the District Manager has heretofore prepared and submitted to the Board a proposed operating and/or debt service budget for Fiscal Year 2015: a copy of which is attached hereto, and WHEREAS, the Board of Supervisors has considered said proposed budget and desires to set the required public hearing thereon; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE HERITAGE GREENS COMMUNITY DEVELOPMENT DISTRICT; 1. The budget proposed by the District Manager for Fiscal Year 2015 is hereby approved as the basis for conducting a public hearing to adopt said budget. 2. A public hearing on said approved budget is hereby declared and set for the following date,hour and place: Date: August 18,2014 Hour: 6:00 p.m. Place: Heritage Greens Community Center 2215 Heritage Greens Drive Naples,Florida Notice of this public hearing shall be published in the manner prescribed in Florida Law. Adopted this 19th day of May,2014 G&o jre Coombs Chairman Calvin Teagu "` Secretary ` "` 1611 ' A 7 HERITAGE GREENS Community Development District Annual Operating and Debt Service Budget Fiscal Year 2015 Version 3-Approved Tentative Budget: (Approved at 5/19/14 meeting) Prepared by SEVERN TRENT SERVICES • 161. 1 A HERITAGE GREENS 7 Community Development District Table of Contents Pape# OPERATING BUDGET General Fund Summary of Revenues,Expenditures and Changes in Fund Balances 1-2 Budget Narrative 3-6 Exhibit A-Allocation of Fund Balances 7 SUPPORTING BUDGET SCHEDULES 2014-2015 Non-Ad Valorem Assessment Summary ........... ..................................................... 8 1611 A 7 Heritage Greens Community Development District Operating Budget Fiscal Year 2015 1611 A 7 HERITAGE GREENS Community Development District General Fund Summary of Revenues, Expenditures and Changes in Fund Balances Fiscal Year 2015 Approved Tentative Budget ADOPTED ACTUAL PROJECTED TOTAL ANNUAL ACTUAL BUDGET THRU MAY- PROJECTED BUDGET ACCOUNT DESCRIPTION FY 2013 FY 2014 APR-2014 SEP-2014 FY 2014 FY 2015 REVENUES Interest-Investments $ 549 $ 400 $ 277 $ 198 $ 475 $ 400 Special Assmnts-Tax Collector 217,904 217,904 210,978 6,926 217,904 242,903 Special Assmnts-Discounts (7,883) (8,716) (8,031) - (8,031) (9,716) Other Miscellaneous Revenues - 15 - 15 Gate Bar Code/Remotes 978 1,200 500 357 857 1,200 TOTAL REVENUES 211,548 210,788 203,739 7,481 211,220 234,787 EXPENDITURES Administrative P/R-Board of Supervisors 1,800 2,400 3,600 5,040 8,640 7,200 FICA Taxes 138 184 275 386 861 551 ProfServ-Engineering 714 1,200 500 500 1,000 ProfServ-Legal Services 2,489 2,000 3,438 2,456 5,894 2,000 ProfServ-Mgmt Consulting Sery 35,895 36,972 21,568 15,405 36,973 38,081 ProfServ-Property Appraiser 3,269 3,269 3,269 3,269 3,644 ProfServ-Special Assessment 5,463 5,463 5,463 5,463 5,483 ProfServ-Web Site Development 619 650 292 271 563 650 Auditing Services 3,200 3,200 3,200 3,200 3,200 Communication-Telephone 1 50 2 21 23 50 Postage and Freight 1,459 850 433 309 742 850 Insurance-General Liability 7,615 8,757 7,477 5,341 12,818 8,225 Printing and Binding 785 1,500 499 356 855 1,000 Legal Advertising 767 2,500 197 141 338 1,500 Misc-Bank Charges 563 575 383 274 657 575 Misc-Assessmnt Collection Cost 2,596 4,358 4,059 139 4,198 4,858 Office Supplies 248 75 79 56 135 125 Annual District Filing Fee 175 175 175 - 175 175 Total Administrative 67,796 74,178 54,409 30,894 85,103 79,147 Public Safety Contracts-Security Services 47,019 48,000 26,933 19,238 46,171 48,000 Contracts-HVAC - 350 - 146 146 350 Contracts-Sheriff 1,700 3,000 595 425 1,020 3,000 Communication-Telephone 1,245 1,500 769 549 1,318 1,500 Electricity-Entrance 1,795 2,200 1,005 718 1,723 2,200 Utility-Water&Sewer 640 900 380 271 651 900 Lease-Carts 1,500 1,500 750 536 1,286 1,500 R&M-Gate 1,283 2,000 2,542 1,816 4,358 2,000 R&M-Gatehouse 242 1,500 374 267 641 1,130 Op Supplies-Clubhouse 515 - - Op Supplies-Transmitters 664 800 515 368 883 1,200 Op Supplies-Gatehouse 654 800 1,008 720 1,728 800 Cap Outlay-Equipment 6,200 - 2,583 2,583 8,200 Total Public Safety 57,257 68,750 34,871 27,637 62,508 68,780 Annual Operating and Debt Service Budget Fiscal Year 2015 1 . . . . , 1611 A 7 HERITAGE GREENS Community Development District General Fund Summary of Revenues,Expenditures and Changes in Fund Balances Fiscal Year 2015 Approved Tentative Budget o ADOPTED ACTUAL PROJECTED TOTAL ANNUAL ACTUAL BUDGET THRU MAY- PROJECTED BUDGET ACCOUNT DESCRIPTION FY 2013 FY 2014 APR-2014 SEP-2014 FY 2014 FY 2015 Landscape Contracts-Landscape 15,985 18,000 9,460 7,500 16,960 18,000 Contracts-Preserve Management 1,760 2,000 - - 2,000 Electricity-Irrigation 1,934 2,200 1,149 821 1,970 2,200 R&M-Renewal and Replacement 1,440 1,000 417 417 1,000 R&M-Canals 1,295 2,600 . 1,083 1,083 2,600 R&M-Fountain 1,897 2,700 1,225 1,125 2,350 2,700 R&M-Grounds 45 4,000 - 1,667 1,667 4,000 R&M-Irrigation 1,020 1,500 - 625 625 1,500 R&M-Preserves - 100 - 42 42 100 Misc-Special Projects 5,326 7,000 13,339 - 13,339 8,000 Total Landscape 30,702 41,100 25,173 13,279 38,452 42,100 Road and Street Facilities Electricity-Streetlighting 9,556 11,000 5,879 4,199 10,078 11,000 R&M-Drainage 18,004 2,500 5,648 5,848 2,500 R&M-Roads&Alleyways 360 2,000 2,395 - 2,395 2,000 R&M-Sidewalks 3,000 11,550 - 11,550 3,000 Traffic Signage Rehabilitation 1,330 1,260 193 138 331 1,260 Reserve-Roadways - 7,000 - - 25,000 Total Road and Street Facilities 29,250 26,760 25,865 4,337 30,202 44,760 TOTAL EXPENDITURES 185,005 210,788 140,318 75,947 216,265 234,787 Excess(deficiency)of revenues Over(under)expenditures 26,543 - 63,421 (68,466) (5,045) 0 OTHER FINANCING SOURCES(USES) Contribution to(Use of)Fund Balance - - - - - 0 TOTAL OTHER SOURCES(USES) - - - • - 0 Net change in fund balance 26,543 - 63,421 (68,466) (5,045) 1 FUND BALANCE,BEGINNING 132,060 158,603 158,603 - 158,603 153,558 FUND BALANCE,ENDING $ 158,603 $ 158,603 $ 222,024 $ (68,466) $ 153,558 $ 153,559 Annual Operating and Debt Service Budget Fiscal Year 2015 2 161 A 7 Heritage Greens Community Development District General Fund Budget Narrative Fiscal Year 2015 REVENUES Interest Income(Investments) The District will have all excess funds invested with the CDs or Money Market Accts. The amount is based upon the estimated average balance of funds available during the Fiscal Year. Special Assessment-On Roll The District will levy a Non-Ad Valorem assessment on all the assessable property within the District in order to pay for the operating expenditures for the Fiscal Year. Special Assessment—Discount Per Section 197.162, Florida Statutes, discounts are allowed for early payment of assessments. The budgeted amount for the fiscal year is calculated at 4%of the anticipated Non-Ad Valorem assessments. Gate Bar Code/Remotes The District sells Gate Remote Clickers to residents of the District. EXPENDITURES Expenditures-Administrative P(R—Board of Supervisors Chapter 190 of the Florida Statutes allows for a member of the Board of Supervisors to be compensated for a meeting attendance and to receive$200 per meeting plus payroll taxes. The amount for the Fiscal Year is based upon all Supervisors attending the meetings. Engineering Fees The District's engineer will be providing general engineering services to the District,i.e.attendance and preparation for monthly board meetings, review invoices,etc. Legal Services The District's legal counsel will be providing general legal services to the District,i.e.attendance and preparation for monthly meetings,review operating and maintenance contracts,etc. Fees are based on prior year legal expenses. Management Consulting Services The District receives Management, Accounting and Administrative services as part of a Management Agreement with Severn Trent Management Services,Inc. The amount budgeted represents a 3%increase. Property Appraiser The Property Appraiser provides the District with a listing of the legal description of each property parcel within the District boundaries,and the names and addresses of the owners of such property. The District reimburses the Property Appraiser for necessary administrative costs incurred to provide this service. Per the Florida Statutes,administrative costs shall include,but not be limited to,those costs associated with personnel,forms,supplies,data processing,postage,and programming. The FY2015 budget for property appraiser costs was based on 1.5% of gross assessments. Special Assessment The District's Collection Agent will be providing financials services which include the collection of prepaid assessments, maintenance of District's assessment roll and levying the annual operating and maintenance assessments. Annual Operating Budget Fiscal Year 2015 3 Heritage Greens A.7 1611 Community Development District General Fund Budget Narrative Fiscal Year 2015 I Expenditures—Administrative (ContinuecO Web Site Development The District incurs fees as they relate to the development and ongoing maintenance of its own website. Auditing Services The District is required annually to conduct an audit of its financial records by an Independent Certified Public Accounting Firm. The amount budgeted Is the same as last year. Communication-Telephone Telephone and fax machine expenses for administrative functions. Postage&Delivery Mailing of agenda packages,overnight deliveries,correspondence,etc. Insurance—General Liability The District will incur expenditures for public officials'liability insurance for the Board&Staff. FY15 has a proposed increase of 10%. Printing&Binding Printing and Binding agenda packages for board meetings,printing of computerized checks,stationary,envelopes,etc. Legal Advertising The District is required to advertise various notices for monthly Board meetings,public hearings,etc in a newspaper of general circulation. The amount budgeted for FY15 reflects last year's expenditures. Misc—Bank Charges Bank charges that incurred during the year. Misc•Assessment Collection Fee This represents 2,0%Collier County Tax Collector Fees for services rendered in assessing and collecting 2015 Assessment Roll. Office Supplies Miscellaneous office supplies related to the preparation of agenda packets. Annual District Filing Fee The District is required to pay a$175 annual fee to the Department of Economic Opportunity Division of Community Development. Expenditures-Public Safety Contracts—Security Services The District has contracted with Kent Security to have a security officer on duty at the front gate for a set period of time to check guest coming into the community and tour the property to check for any problems that may need to be addressed. The amount budgeted is the same as last year. Contracts—HVAC To service the air conditioning unit at the guardhouse. ..INO A Annual Operating Budget Fiscal Year 2015 4 16 I �_ 1 A7 Heritage Greens Community Development District General Fund Budget Narrative Fiscal Year 2015 Expenditures—Public Safety(Continued) Contracts—Sheriff This includes the agreement between the District and the Collier County Sheriffs department to patrol and enforce traffic laws over the roads the District is responsible for. The amount budgeted is the same as last year. Communication—Telephone This includes any telephone or fax usage for the guardhouse to allow the security officer to be able to communicate with management and residents. This also allows the gate system to be operable when there is no security officer present. Electricity—Entrance Electricity usage for the guardhouse. Costs are based on historical expenses incurred with Florida power&Light(FPL). Utilities—Water&Sewer Any cost associated with the water and sewer used at the guardhouse. Lease—Carts The District leases a golf cart for$750 every six months. The guard-on-duty uses it to do community patrol and to lock and unlock the community center. R&M—Gates This represents any repairs or maintenance that may need to be done to the gates. Op Supplies—Transmitters Cost associated with supplying transmitters to residents for operation of the gate. R&M—Gatehouse Cost associated with any normal repairs and maintenance of the guardhouse along with the cost incurred with Collier County Utilities to run the tele-entry system. Op Supplies-Gatehouse Costs associated with any supplies purchased for use within the guardhouse. Capital Outlay—Equipment Any capital items needed to improve security within the District. Expenditures-Landscape Contracts—Landscape The District is responsible for cutting all CDD property which are common areas which includes the entry way and guardhouse. Contracts—Preserve Maintenance The District has contracted with Uplands,LLC for the maintenance of the preserves.Currently treatments are on a semi-annual basis. Electricity—Irrigation Any electricity cost incurred to run the irrigation system as well as the fountain that is owned by the District. Annual Operating Budget Fiscal Year 2015 5 1611 A7 Heritage Greens Community Development District General Fund Budget Narrative Fiscal Year 2015 r-17. �. Expenditures lrtur es -Landscape (Continued) R&M-Renewal and Replacement This line item includes costs associated with renewing or replacing plant material on CDD property. Additionally, various repair and maintenance costs incurred as needed. R&M-Canals The District is responsible for maintaining the canal banks of high weeds and must cut them several times per year or be subject to property maintenance code violations. R&M-Fountains This is to include any repairs or maintenance that need to be addressed to make sure that the fountains the District is responsible are in proper working order.The amount budgeted for FY15 reflects last year's expenditures. R&M-Grounds Funding if needed for the District to apply mulch and pesticides to all CDD property identified as common areas. R&M-Irrigation Cost associated with the irrigation system through out the District. R&M-Preserves The District is responsible for having the preserves treated for invasive plants on an annual basis. Misc-Special Projects This is a contingency in case the District is to incur costs relating to any special projects that are felt to be needed and identified by the Board of Supervisors. Expenditures s-Road and Street Facilities Electricity-Streetlightinq Street Lighting usage for District facilities and assets. Costs are based on historical expenses occurred incurred with Florida power&Light (FPL). R&M-Drainage The District is responsible for making any repairs to the storm drainage infrastructure. R&M-Roads&Alleyways This represents miscellaneous repairs of the roads and alleyways of the District, R&M-Sidewalks Includes all costs associated with sidewalks within the District. R&M-Signage Any costs that are associated with any roadway signage the District may incur. Reserves-Roads Designated Funds set aside for future road improvements. Annual Operating Budget Fiscal Year 2015 6 1611 A- 7 HERITAGE GREENS Community Development District General Fund Exhibit"A" Allocation of Fund Balances AVAILABLE FUNDS Amount Beginning Fund Balance-Fiscal Year 2015 166,286 Net Change in Fund Balance-Fiscal Year 2015 - Reserves-Fiscal Year 2015 Additions 25,000 Total Funds Available(Estimated)-9/30/2015 191,286 ALLOCATION OF AVAILABLE FUNDS Assigned Fund Ba lance Operating Reserve-Operating Capital 58,697 Itl Reserves-Drainage 6,000 Reserves-Fountains 5,500 Reserves-Irrigation System 7,500 Reserves-Signage 1,000 Reserves-Perimeter Walls 18,786 Reserves-Roads and Sidewalks- 26,201 Reserves-Roads and Sidewalks-FY14 7,000 Reserves-Roads and SidewalksFY14 (8,550) Reserves-Roads and SidewalksFY15 25,000 49,651 Subtotal 147,134 rroTATATio .vaia. e un•s Total Unassigned(undesignated)Cash $ 44,162 Notes (1)Represents approximately 3 months of operating expenditures $58,697 Annual Operating and Debt Service Budget Fiscal Year 2015 7 1611 A 7 Heritage Greens Community Development District Supporting Budget Schedules Fiscal Year 2015 1611A7 HERITAGE GREENS Community Development District FY2013 FY 2014 FY2015 Gross Assessments 217,904 217,904 242,903 Assessable Units 527 527 527 Gross Assessments Per Unit $ 413.48 $ 413.48 $ 460.92 Increase per unit $ 47.44 Annual Operating and Debt Service Budget Fiscal Year 2015 8 1611 A 7 Heritage Greens Community Development District Financial Report April 30,2014 Prepared by TRENT lanni 1611 A7 HERITAGE GREENS Community Development District FINANCIAL,,..STATEMENTS Balance Sheet Page 1 Statement of Revenues,Expenditures and Changes in Fund Balances General Fund .......... Page 2-3 SUPPORTING SCHEDULES Non-Ad Valorem Special Assessments Page 4 Cash&Investment Report Page 5 SunTrust Bank Reconciliation Page 6 Check Register Page 7 1611 A7 HERITAGE GREENS Community Development District Financial Statements (Unaudited) ApnI30,2014 1611 A7 HERITAGE GREENS Community Development District General Fund Balance Sheet April 30, 2014 ACCOUNT DESCRIPTION TOTAL ASSETS Cash-Checking Account $ 113,897 Investments: Money Market Account 116,277 SBA Account 505 SBA Account- Restricted 122 Prepaid Items 123 (TOTAL ASSETS $ 230,924 I LIABILITIES Accounts Payable $ 7,957 Accrued Expenses 943 'TOTAL LIABILITIES 8,900 j FUND BALANCES Nonspendable: Prepaid Items 123 Assigned to: Operating Reserves 49,897 Reserves-Drainage 6,000 Reserves- Fountains 5,500 Reserves- Irrigation System 7,500 Reserves- Roads and Sidewalks 26,201 Reserves -Signage 1,000 Reserves-Wall Painting 6,000 Reserves-Wall Replacement 12,786 Unassigned: 107,017 ITOTAL FUND BALANCES $ 222,024 l (TOTAL LIABILITIES & FUND BALANCES $ 230,924 Report Date: 5/9/2014 Page 1 . . , 1611 A7 HERITAGE GREENS Community Development District General Fund Statement of Revenues, Expenditures and Changes in Fund Balances For the Period Ending April 30, 2014 ANNUAL ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE(f) APR-14 ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) ACTUAL REVENUES Interest-Investments $ 400 $ 233 $ 277 $ 44 $ 40 Special Assmnts-Tax Collector 217,904 217,904 210,978 (6,926) - Special Assmnts-Discounts (8,716) (8,716) (8,031) 685 Other Miscellaneous Revenues - - 15 15 - Gate Bar Code/Remotes 1,200 700 500 (200) 25 [TOTAL REVENUES 210,788 210,121 203,739 (8,382) 86 I EXPENDITURES Administration P/R-Board of Supervisors 2,400 1,400 3,800 (2,200) 400 FICA Taxes 184 105 275 (170) 31 ProfServ-Engineering 1,200 700 - 700 - ProfServ-Legal Services 2,000 1,169 3,438 (2,269) 426 ProfServ-Mgmt Consulting Sery 36,972 21,567 21,568 (1) 3,081 ProfServ-Property Appraiser 3,269 3,269 3,269 • ProfServ-Special Assessment 5,463 5,463 5,483 - ProfServ-Web Site Development 650 650 292 358 42 Auditing Services 3,200 3,200 3,200 - 500 Communication-Telephone 50 28 2 26 • Postage and Freight 850 497 433 64 33 Insurance-General Liability 8,757 8,757 7,477 1,280 - Printing and Binding 1,500 875 499 376 93 Legal Advertising 2,500 1,456 197 1,259 - Misc-Bank Charges 575 336 383 (47) 59 Misc-Assessmnt Collection Cost 4,358 4,358 4,059 299 - Office Supplies 75 42 79 (37) - Annual District Filing Fee 175 175 175 - Total Administration 74,178 54,047 54,409 (362) 4,665 Public Safety Contracts-Security Services 48,000 28,000 26,933 1,067 3,695 Contracts-HVAC 350 203 - 203 - Contracts-Sheriff 3,000 1,750 595 1,155 128 Communication-Telephone 1,500 875 769 106 - Electricity-Entrance 2,200 1,283 1,005 278 135 Utility-Water&Sewer 900 525 380 146 45 Lease-Carts 1,500 750 750 - R&M-Gate 2,000 1,169 2,542 (1,373) 1,410 R&M-Gatehouse 1,500 875 374 501 99 Op Supplies-Transmitters 800 468 515 (47) - Op Supplies-Gatehouse 800 468 1,006 (540) - Cap Outlay-Equipment 6,200 3,619 - 3,619 - Total Public Safety 68,750 39,985 34,871 5,114 5,512 Report Date:5/9/2014 Page 2 . 4 , 16I1 A 7 HERITAGE GREENS Community Development District General Fund Statement of Revenues, Expenditures and Changes in Fund Balances For the Period Ending April 30, 2014 ANNUAL ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE(_) APR•14 ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) ACTUAL Landscape Contracts-Landscape 18,000 10,500 9,460 1,040 1,255 Contracts-Preserve Management 2,000 1,000 - 1,000 Electricity-Irrigation 2,200 1,281 1,149 132 179 R&M-Renewal and Replacement 1,000 581 - 581 - R&M-Canals 2,600 1,300 - 1,300 R&M-Fountain 2,700 1,575 1,225 350 75 R&M-Grounds 4,000 2,331 - 2,331 • R&M-Irrigation 1,500 875 - 875 R&M-Preserves 100 56 - 58 - Misc-Special Projects 7,000 4,081 13,339 (9,258) 2,975 Total Landscape 41,100 23,580 25,173 (1,593) 4,484 Road and Street Facilities Electricity-Streetlighting 11,000 6,417 5,879 538 875 R&M-Drainage 2,500 1,458 5,848 (4,390) - R&M-Roads&Alleyways 2,000 1,169 2,395 (1,226) • R&M-Sidewalks 3,000 1,750 11,550 (9,800) • Traffic Signage Rehabilitation 1,260 735 193 542 • Reserve-Roadways 7,000 7,000 7,000 - Total Road and Street Facilities 26,760 18,529 25,865 (7,336) 875 TOTAL EXPENDITURES 210,788 136,141 140,318 (4,177) 15,536 1 Excess(deficiency)of revenues Over(under)expenditures 73,980 63,421 (10,559) (15,471) Net change in fund balance $ - $ 73,980 $ 83,421 $ (10,559) $ (15,471), FUND BALANCE,BEGINNING(OCT 1,2013) 158,603 158,603 158,603 FUND BALANCE,ENDING $ 158,603 S 232,583 $ 222,024 Report Date:5/9/2014 Page 3 1611 A7 HERITAGE GREENS Community Development District Supporting Schedules Apii/30,2014 161 .1. A7 HERITAGE GREENS Community Development District Non-Ad Valorem Special Assessments Collier County Tax Collector- Monthly Collection Report For the Fiscal Year ending September 2014 Discount/ Gross Date Net Amount (Penalties) Collection Amount Received Received Amount Costs Received Assessments Levied FY 2014 $ 217,904 Allocation% 100% 11/08/13 $ 1,151.83 $ 65.10 $ 23.51 $ 1,240.44 11/15/13 $ 34,621.11 $ 1,472.06 $ 706.55 $ 36,799.72 11/27/13 $ 80,523.25 $ 3,423.78 $ 1,643.33 $ 85,590.36 12/13/13 $ 61,568.57 $ 2,608.14 $ 1,256.50 $ 65,433.21 01/07/14 $ 3,734.05 $ 117.80 $ 76.21 $ 3,928.06 01/30/14 $ 10,951.88 $ 298.68 $ 223.51 $ 11,474.07 03/04/14 $ 1,191.32 $ 24.81 $ 24.31 $ 1,240.44 03/28/14 $ 5,146.20 $ 20.65 $ 105.02 $ 5,271.87 $ - $ - $ TOTAL $ 198,888 ($ 8,031 j $ 4,059 I $ 210,978 %Collected 96.82% TOTAL OUTSTANDING $ 6,926 Report Date;4/9/2014 Page 4 1611 A 7 HERITAGE GREENS All Funds Community Development District Cash and Investment Report Apail30,2014 General Fund Account Name Bank Name Investment Type Maturity Yield Balance Checking Account-Operating SunTrust Bank n/a n/a 0.10% $112,897 Checking Account-Operating Bank United n/a n/a 0.00% $1,000 Money Market Account Bank United Business MMA n/a 0.35% $116,277 Operating Acct SBA n/a n/a 0.18% $505 Operating Acct(Restricted) SBA n/a n/a 0.00% $122 Total $230,801 Report Date: 5/9/2014 Prepared By: Severn Trent Management Services Page 5 1611 A? Heritage Greens CDD Bank Reconciliation Bank Account No. 9920 Statement No. 04-14 Statement Date 04/30/14 GIL Balance(S) 112,897.40 Statement Balance 112,965.88 GIL Balance 112,897 40 Outstanding Deposits 0.00 Positive Adjustments 0.00 Subtotal 112,965.88 Subtotal 112,897.40 Outstanding Checks 68.48 Negative Adjustments 0.00 Total Differences 0.00 Ending GIL Balance 112,897.40 Ending Balance 112,897 40 Difference 0.00 Posting Cleared Date Document Tvoe pocument Noy Description Amount Amount Difference Outstanding Checks 02/28/14 Payment 2824 JAMES MARSHALL 68.48 0.00 68.48 Total Outstanding Checks 68.48 Page 6 1611 A 7 . Heritage Greens Check Replete(by Fund For the Period from 0410112014 to 04/3012014 (Sorted by Cheek No.) Fund Check Check Payee Invoke No- Invoice Dsswlptlen G/L Account Nrne OWL Acoo6M/ 'Check AelorM I No, No Data GENERAL FUND-001 001 2945 04/02/14 FEDEX 2.599.51060 BILLING PERIOD THOU 3/18 Postage and Freight 541006.51301 59 06 001 2848 04/02/14 FPL 032714 BILLING PERIOD 2/26-3/27 ElecIncity-Irrigation 543033-63902 516056 001 2546 04/02/14 FPL 032714 BILLING PERIOD 2/28-3/27 Eleclddly•Entrance 543008.52001 $110.52 001 2848 04/02114 FPL 032714 BILLING PERIOD 2/26-3/27 EleGdcily-Slreelllgh0ng 543013.54101 584489 001 2847 04/02/14 KENT OF NAPLES 30012987 SECURITY 3/5-3111 Contracls•Secudry Services 534037.52051 5875.50 001 2848 04/02/14 PJM LAWN SERVICE 2050 LAWN SVC-MARCH Cnnlracls-Landscape 534050-53902 51,255.00 301 2849 04/02/14 SEVERN TRENT ENVIRONMENTAL SERVICES 2072510 MOT FEES&REIMB-MARCH ProlSery•Mgml Consulting Sery 531027-51201 63,08105 001 2849 04/02/14 SEVERN TRENT ENVIRONMENTAL SERVICES 2072510 MGT FEES&REIMB-MARCH Postage and Freight 541006.51301 554.64 001 2849 04/02/14 SEVERN TRENT ENVIRONMENTAL SERVICES 2072510 MGT FEES&REIMB-MARCH Printing end Binding 547001-51301 $70.80 001 2849 04/02/14 SEVERN TRENT ENVIRONMENTAL SERVICES 2072510 MGT FEES&REIMB-MARCH ProISery-Web Silo Development 531047-51301 141.67 001 2649 04/02114 SEVERN TRENT ENVIRONMENTAL SERVICES 2072439 CLEANING OF LINES-WO 44972 Mlsc-Speclal Protects 549053.53902 55.390 OD 001 2550 04/07/14 CENTURY LINK 032214.64270 03122842703/22.4/21 Communication•Telephone 541003.52001 $123.25 001 2651 04/07114 COLLIER COUNTY SHERIFFS OFFICE 17429 SECURITY PATROL 2/28-3/9 ConlraclOShedtl 534100-52001 5467.50 001 2852 04/07/14 KENT OF NAPLES 30013038 SGCUIII I 3/15.7/20 Contracts-Security Services 534037-52001 $90025 001 2552 04/07/14 KENT OF NAPLES 30013012 SECURITY 3112.3/18 Conlrecls•Securily Services 534037-52001 $692 00 D01 2853 04/07/14 RAYMENT POOLS LLC 64 ENTRANCE FOUNTAIN SVC R&M-Fountain 549032-53902 17500 001 2854 04/10114 GRAU 8 ASSOCIATES 11398 FY2013 AUDIT FINAL BILLING Auditing Services 532002-51301 6500.00 001 2855 04/21/14 COLEMAN,YOVANOVICH 58 LEGAL FEES-2/3.3/20 ProfServ-Legal Services 531023-51401 $428 25 001 2556 04/21114 COLLIER COUNTY UTILITY BILLING 041114-51400 0046038514003/9.1/04 Utility-Wale/6 Sewer 543021-52001 55078 001 2957 04/21/14 COPELAND SOUTHERN ENTERPRISES INC 348 PRIMED.SEALEO 8 PAINTED RECENT REPAIRS Wes-Special Projects 549053-53902 62.975 00 001 2859 04/21/14 KENT OF NAPLES 30013071 SECURITY 3/26-4/1 Conlrecta-Security Services 534037.62001 $692.00 001 2880 04/21/14 JONES AIR CONDITIONING 8,ELECTRIC 77226A NC SVC CALL RSM-Gaiehous0 546035-52001 699.00 001 2563 04/25/14 KENT OF NAPLES 30013102 SECURITY 4/2.4/9 Conlrects-Security Bervkes 534037-52001 5892,00 001 2884 04/25/14 PJM LAWN SERVICE 2105 LAWN SVC•APRIL Corllrade-Landscape 534050.53902 51,255.00 001 2861 04/23/14 RONALD C.PARROTT PAYROLL April 23,2014 Payroll Posting $134 70 001 2662 04123/14 MARSHA A COGHLAN PAYROLL April 23,2014 Payroll Posting $184.70 Fund Total $21,771.20 tretal Cheeks PaM ( 521,771.20 I Prepared by: Page 7 Report Date 5/9/2014 Severn Trent Management Services 1611 A ? JENNIFER J. EDWARDS SUPERVISOR OF ELECTIONS April 16,2014 Ms Rosemary Hodza, Heritage Greens CDD Severn-Trent Services 210 N. Univeristy Drive Suite 702 Coral Springs, FL 33071 Dear Ms Hodza, In compliance with Chapter 190.06 Florida Statutes this notice is to inform you that the official records of the Collier County Supervisor of Elections indicate 640 registered voters residing in the Heritage Greens CDD as of April 15, 2014. Should you have questions regarding election services for the district please feel free to contact our Office. Sincerely, David B Carpenter Qualifying Officer Collier County Supervisor of Elections (239)252-8501 DaveCarpenter @colliergov.net f -otot. Rev Dr Martin Luther King Jr Building•Collier Government Complex• 3295 Tamiami Trl E uotormo,a Naples FL 34112-5758 ""'°' Telephone:239/252-8450• Fax:239/774-9468 " 1611 A7 Heritage Greens Single Family Homeowner's .Association clo Resort_Management 2685 Horseshoe South, Suite 215 Naples, Florida 34104 February 19,2014 Heritage Greens CDD c/o Cal Teague Severn Trent 5726 Corporation Circle Ft.Myers,FL 33905 RE: Resignation of Ron Parrot Dear Board of Supervisors: It has come to the attention of this Board that Supervisor Parrot,of the Heritage Greens CDD,assaulted one of our residents,Bill Dautrich,at the meeting held on November 18,2013. In fact,Mr.Parrot became so enraged by Mr.Dautrich's questions about his collection of a$200 meeting fee,that he came out from behind the Board table without adjourning the meeting and charged Mr.Dautrich as he was returning to his seat. When Mr. Dautrich stood to defend himself, he was struck in the face by Mr.Parrot,and knocked to the ground. As of January's meeting,Mr. Parrot has resumed attendance at CDD meetings and the exercise of all powers granted him as an elected Supervisor. While we had hoped Mr.Parrot would do the honorable thing and step down, this hasn't happened. Rather,Mr.Parrot has failed to comment on his behavior at all. Mr.Parrot's continued"paid"service as Supervisor of the CDD is unacceptable to the members of our community to which I have spoken and who pay for his service,and more particularly,to the members of the Heritage Greens Single Family Homeowners Association,whom I am tasked with representing. Frankly,given the outrageous nature of the attack,and the persistent aggression which Mr.Parrot exhibits when faced with any opposing view to his decision- making, my Board is surprised that other Supervisors have not called for his resignation. It is hard to imagine that an act of violence of this sort could be treated with any level of acceptance,and yet, it seems clear that Mr.Parrot has no intention of doing the appropriate thing and save his constituents and fellow supervisors from the uncomfortable task of asking for his resignation by resigning. Our members do not feel that Mr.Parrot represents them or that such conduct is befitting an elected official representing this community. Moreover,there is concern about their ability to speak freely in this public forum without fear of a future outburst or some other form of retribution. It seems absurd that it has risen to the point of having to write this letter expressing such obvious concerns of violence in a community setting such as ours. And it should be shameful to all of us that a letter of this nature is even necessary. And yet,here I am writing a letter at the request of my Board because the CDD continues to conduct business as usual---as if Mr.Parrot's conduct is no big thing. 1611 �► Letter to Heritage Greens CDD February 11,2014 Page 2 of 2 Please consider this a demand for Mr.Parrot's resignation on behalf of the single family membership. If he really does care for this community,he will see the wisdom and need to resign his position. This is about the ability of our residents to participate in the governance of this community,freely and without fear. Mr.Dautrich,like any member of this community,is entitled under the law to express his views to the Board,even if such views are critical of their conduct I have heard some characterization of Mr.Dautrich's comments as provocative. Yet even if such provocation existed,which my fellow Board members did not find,It simply does not fustify the striking of a resident I would hope we could all agree on that point. Sadly,this is not the first time that Mr.Parrot has become aggressive with residents. One should not have to worry about his or her personal safety when addressing their"public officials." Such conduct creates a real chilling effect on the public discourse and involvement in our community,and would be unacceptable to all of you,I dare say,if any other public official were involved. I would add in closing,that Mr.Parrot to date has made no apology to his Hoard or our community for his conduct In fact Mr.Parrot has failed to address his behavior in any manner. While it has been suggested that this is because of potential litigation,the prospects of litigation are yet another reason for this Board to support our request and ask Mr.Parrot to resign. He is not only a disgrace to the office,but a potential liability. Still he continues to serve,attend monthly meetings,and vote on issues that affect my community. Our community deserves better. Sincerely, President, ri a Gree gle Family Homeowners Association,Inc. /etc Cc: Board Member,HGSFHOA Greg Urbancic,Counsel for Heritage Greens CDD Community Bulletin Board ..................... 1611 . A7 Il_ED MINUTES OF MEETING 'Th• FLORIDA HERITAGE GREENS 201x,4 j COMMUNITY DEVELOPMENT DISTRICT 8 P#11411: 21 CLERK rif- The regular meeting of the Board of Supervisors of the Heritage GivellWittifdrnunity Development District was held on Monday, May 19, 2014 at 6:00V.m. at ritage Greens Community Center, 2215 Heritage Greens Drive,Naples,Florida. D'C Present and constituting a quorum were: George Coombs Chairman Henry Michaelson Vice Chairman Marsha Coghlan Assistant Secretary Jim Marshall Assistant Secretary Ronald Parrott Assistant Secretary Also present were: Calvin Teague District Manager Several Residents The following is a summary of the minutes and actions taken at the May 19, 2014 Heritage Greens CDD Board of Supervisors meeting. FIRST ORDER OF BUSINESS Roll Call Mr. Coombs called the meeting to order and called the roll. SECOND ORDER OF BUSINESS Approval of Agenda No changes were made to the agenda. THIRD ORDER OF BUSINESS Approval of the Minutes of the April 21, 2014 Meeting Mr. Teague stated each Board member received a copy of the minutes of the April 21, 2014 meeting and requested any corrections,additions or deletions. There not being any, On MOTION by Mr. Coombs seconded by Mr. Michaelson with all in favor the minutes of April 21, 2014 meeting were approved. FOURTH ORDER OF BUSINESS Audience Comments There not being any,the next item followed. 1611 A 7 May 19, 2014 Heritage Greens C.D.D. FIFTH ORDER OF BUSINESS Old Business A. Safety and Security Concerns i. Collier County Sheriff Patrols The special detail reports for May 2 and May 10, 2014 were provided to the Board,copies of which are attached hereto and made a part of the public record. Someone lifted the gate by hand. The camera will be reviewed to obtain the license plate number. ii. School Crossing Improvements Ms. Thompson provided an update on school crossing improvements. • Signs requiring vehicles to stop for pedestrians have been installed. • Handheld stop signs were purchased. • There was an incident where a vehicle did not stop and almost struck Ms. Thompson's child. She contacted the police and provided them with a license plate number. There was more police presence the afternoon after the incident. iii. Traffic Concerns The following was discussed: • A letter was sent to Commissioner Henning regarding traffic concerns. They did not respond to the letter, but acknowledged over 50 calls were received from Heritage Greens' residents. • The County Traffic Engineer said two "do not block" signs are already posted at the traffic lights on Immokalee Road. • The County said Heritage Greens has more speed bumps than other communities and they cannot add more or increase the size of the speed bumps. • Mr. Marshall indicated a resident is seeking a speed bump for one of the neighborhoods and this will be added on the next agenda. • There was discussion regarding improved timing of traffic lights and collaborating with Saturnia for better results. B. Project Updates i. Painting of the Walls The following was discussed: • It was stated the concrete used to repair the walls and the tops need to be sanded down before they are painted. 2 1611. A7 May 19,2014 Heritage Greens C.D.D. • Mr. Michaelson reported the HGCA found a lower bid for$8,850. • The Board discussed whether the side facing the school should be done at this time. On MOTION by Mr. Michaelson seconded by Ms. Coghlan with all in favor the side of the wall facing the school will not be worked on at this time. ii. Interconnect Pipe Cleaning Mr. Teague reported all high priority items have been addressed and the remaining work will be completed throughout the month. iii. Curb Repair/Replacement Mr. Coombs and Mr. Marshall are working on an inventory of areas needing to be addressed. They are spray painting areas of concern. Different colors will be used to differentiate the level of priority. Staff will be provided with the inventory so proposals can be obtained. C. Landscape Lighting Bulb Replacement Bids Mr. Teague reported staff is still waiting for estimates. SIXTH ORDER OF BUSINESS New Business The following was discussed: • Morley's Towing is not showing up to tow vehicles when contacted by the guards. Mr. Teague contacted them and they have not called back. He will follow up. • The current security guards are not using the golf cart. Mr. Marshall asked if there was blanket liability coverage for them to use their personal vehicles. Mr. Teague stated it is Kent Security's responsibility. He will contact them. • Mr. Marshall stated there is traffic backup at the gatehouse when the guards leave to lock up the clubhouse at 10:00 p.m. He also expressed dissatisfaction on the cleaning of the guardhouse by the HGCA. There was Board consensus to write a letter to the HGCA notifying them of the dissatisfaction with the cleaning of the guardhouse and that a 10:00 p.m. lockup of the clubhouse can no longer be guaranteed. The clubhouse will be locked at 10:00 p.m. if guardhouse traffic allows, but may not be locked up until later. 3 1611 A7 May 19,2014 Heritage Greens C.D.D. • Ms. Coghlan requested a "no parking on grass" sign be posted by the open area on Heritage Greens Drive by the bougainvilleas. On MOTION by Ms. Coghlan seconded by Mr. Coombs with all in favor the purchase and installation of a "no parking on grass" sign was approved. SEVENTH ORDER OF BUSINESS Manager's Report A. Follow-Up Items Mr. Teague provided the Board with a guardhouse inspection report outlining items needing to be addressed. Proposals are being obtained for the next meeting. B. Distribution of the Proposed Budget for Fiscal Year 2015 and Consideration of Resolution 2014-3 Approving the Budget and Setting the Public Hearing The following was discussed: • Mr. Teague reviewed the proposed budget, which includes an assessment increase of $47.44 per unit for road reserves. • Mr. Marshall suggested R&M—Gate be increased to $5,000. On MOTION by Mr. Coombs seconded by Ms. Coghlan with all in favor Resolution 2014-3, approving the proposed budget and setting the public hearing for August 18, 2014 at 6:00 p.m. at the Heritage Greens Community Center,was adopted. C. Approval of Financial Statements Mr.Teague reviewed the financials. On MOTION by Mr. Coombs seconded by Ms. Coghlan with all in favor the financials were approved. D. Report on Number of Registered Voters—640 This item is for informational purposes only. EIGHTH ORDER OF BUSINESS Attorney's Report There being no report, the next item followed. NINTH ORDER OF BUSINESS Engineer's Report There being no report, the next item followed. 4 1611 A7 May 19, 2014 Heritage Greens C.D.D. TENTH ORDER OF BUSINESS Supervisors' Requests and/or Comments Mr. Coombs reported he met with Mr. Teague, Mr. Shelton and Ms. Black last month to discuss redundant funds being allocated by both the District and the HGCA for the same items and how to save residents money. It was a good meeting and they will meet again in June. ELEVENTH ORDER OF BUSINESS Audience Comments The following was discussed: • Ms. Chadwell read a letter from the Heritage Greens Single Family Homeowner's Association requesting Mr. Parrott's resignation into the record, a copy of which is attached and made a part of the public record. • An audience member noted the Board did not vote on whether to allow the HGCA to have the wall repaired. On MOTION by Ms. Coghlan seconded by Mr. Marshall with all in favor the HGCA will be allowed to repair the wall. TWELFTH ORDER OF BUSINESS Adjournment There being no further business, On MOTION by Ms. Coghlan seconded by Mr. Coombs with all in favor the meeting was adjourned. �( s °' � Calvin Teague / George Coombs Secretary fj ..- '`' Chairman 5 1611 A 8 Port of the Islands Community Improvement District FILED #43 Board of Supervisors ^7U11T Y, FLORIDA Norine Dillon, Chairperson Calvin Tea District Manager Theodor Bissell,Vice Chairman Daniel MI IiiitYiktotsmeili O9 Richard Ziko,Assistant Secretary Ronald Benson,District Engineer Dale Lambert, Assistant Secretary CLERK OF COURTS Joel Anthony(Tony)Davis, Assistant Secretary Regular Meeting Agenda Friday,April 18,2014— 10:00 a.m. C 1. Call to Order and Roll Call 2. Approval of the Minutes of the March 21,2014 Meeting 3. Public Comment on Agenda Items 4. Presentation by Chief McLaughlin Regarding Fire Department Updates 5. Old Business A. Review of Landscape Maintenance Performance B. North Stella Maris Road and Utility Transfer C. Newport Road Signage 6. New Business 7. District Manager's Report A. Approval of the March 31,2014 Financial Statements and Check Register B. Discussion of Fiscal Year 2015 Budget C. Discussion of Utility Rate Adjustment 8. Field Manager's Report A. Discussion of April 2014 Operations Report 9. Attorney's Report A. Update on North Hotel Foreclosure Proceedings B. Consideration of Engagement Letter for District Counsel Services 10. Engineer's Report A. Discussion of Engineering Firm Rate Adjustments 11. Supervisors'Requests 12. Public Comment Period 13. Adjournment The next meeting is scheduled for Friday, May 16,2014,at 10:00 a.m. District Office: Meeting Location: Severn Trent Services,Inc. Orchid Cove Clubhouse 5911 Country Lakes Drive 25005 Peacock Lane Fort Myers,Florida 33905 Naples,Florida 34114 239-245-7118 http://poicid.corn/ 239-430-0806 , , 1611 A 8 Teague, Calvin From: Claire Campbell <info @sotolawn.com> Sent: Wednesday,April 16, 2014 12:07 PM To: Teague, Calvin; rcziko @embargmail.com; dillonpoi @embarqmail.com; Edge, Robert; dalelambert@embarqmail.com;tbissell @embarqmail.com;anthony @jadavis.ctm Subject: April 2014 notes Good Morning. My apologies for Robert not being able to make it out on Monday. However, he did perform a walkthrough of community yesterday. • Overall observation of property were well. .• We have trimmed grasses at back berm areas. • We've removed all tree braising on all new trees installed during contrustion. •, We have submitted work order to ensure all lights are in working order. We have trimmed around lights on Newport Drive for better lighting. • We are continuously monitoring ant mounds at common area. • Florotam areas will go to weekly mowing effective May. Thanks, Claire VI i. it "6 „ , ,, Lawn Service, Inc. TO ) 2 y 2830 35th Avenue NE Naples,FL 34120 1 Sotolawn.com ,/, Phone: (239)354-1080 Fax:(239)354-1045 e4 0 Contact us: W` Claire info @sotolawn.com (Office) Robert robert@sotolawn.com Scott scott@sotolawn.com Donna donna @sotolawn.com Lila lila @sotolawn.com (irrigation) 1 , . , 1611A0 CONTRACT/SPECIFICATIONS 4/21014 CID LANDSCAPE CID/SOTO COMPETITOR CONTRACT FROM KATHRYN SPECIFICATIONS FROM DALE !! TURF MOW 3 3-1/?" 3" 4" HEIGHT SCHEDULE WEEKLY-APRIL THRU OCTOBER 1X A WEEK-SPRING,SUMMER,FALL 1X A WEEK MARCH THRU AS NEEDED NOT LESS THAN 2X A 'WINTER AS NEEDED,MAX 2 WEEKS NOVEMBER MONTH NOVEMBER THRU MARCH AS NECESSARY OR EVERY OTHER WELL ROAD AS NEEDED WEEK DECEMBER THRU FEBRUARY BLADES SHARP 7:00 AM-7:00 PM EDGING WEEKLY APRIL THRU OCTOBER GRASS EVERY 2 WEEKS SIDEWALKS,CURBS,PATHS,PAVED AS NEEDED NOT LESS THAN 2X A I AREAS WHEN MOWED MONTH NOVEMBER THRU MARCH TRIM/PRUNE TURF CLEAR GROUND AROUND HEADS WHEN MOWED ; BUSHES&SCHRUBS AS NEEDED AS NECESSARY FOR WELL GROOMED 2X A MONTH,MORE DURING APPEARANCE I GROWING SEASON TREES AS NEEDED i 1MAINTAIN CANOPY 7'WALKWAYS 12'DRIVE AREAS PALMS UP T612'TO REMOVE FRONDS& DEAD FRONDS UP TO 15 HIGH DEAD FRONDS UP TO 15', SEEDPODS SEEDPODS,COCONUTS WHEN I MOWED WEEDING BEDS KEEP FREE WEEKLY IWHEN MOWED OR AS NEEDED TREES AS NEEDED REMOVE TREE SUCKERS&SAUCERS I, CLEAN UP WHEN MOWED SWEEP SIDEWALK WEEKLY WHEN MOWED WEED/PEST CONTROL I TURF 3X A YEAR WEED EVERY OTHER MONTH MINIMUM 4X A YEAR _ 4X A YEAR INSECT MONITORED MONTHLY BUSHES WILL KEEP FREE OF WEEDS EVERY OTHER MONTH MINIMUM 4X A YEAR 6 MONITORED MONTHLY TREES EVERY OTHER MONTH MINIMUM 4X A YEAR MONITORED MONTHLY FERTLIZER TURF 4X A YEAR 4X A YEAR 4X A YEAR JAN.,MAY,JULY,SEPT. PALM/TREE 4X A YEAR 4X A YEAR PLANT 4X A YEAR 4X A YEAR 4X A YEAR ;JAN.,MAY,JULY,SEPT.INCLUDES TREES SPRINKLER CK.MONTHLY CK.MONTHLY i1X MONTH CLOCKS EVERY WEEK MONITOR RAIN SENSORS HEADS-THEY BREAK/THEY PAY HEADS-THEY BREAK/THEY PAY HEADS-THEY BREAK/THEY PAY WALKTHROUGH MONTHLY NA NA MULCH SEMI-ANNUALLY EXTRA LITTORIAL AVOID DAMAGE NA NA INSPECTION/WORK WEEKLY NA NA SHEET BID LANDSCAPE CONTRACT COMPARISION 1611 A8 Ron Benson From: Ron Benson Sent: Tuesday, April 01, 2014 11:38 AM To: 'Teague, Cal' Cc: 'Dan Cox' Subject: RE: POI 3/21/2014 CID meeting summary Attachments: Drainage from Stella Maris SDP Record Drawings.pdf Cal Please forward the attached to the board members and others. It is the "as built" of the approved drainage plan sheet as submitted to Collier County. The last building and section of road does drain through a notch in the curb into the stormwater retention swale. It is possible that this swale may or may not have been partially filled in. My recommendation, consistent with past Board actions,was to not accept any responsibility for the stormwater management system which was permitted by Collier County and legally identifies that the HOA as successor to the Developer is responsible for maintenance. It is probably best for the CID to only get an easement for the road and not take fee simple title to the road. This way the HOA is still the owner of the property,while the CID and residents have the right to drive on the road and the CID to resurface the road. Thus, I see no need to inspect the drainage system. Best wishes. Ron Ronald E. Benson,Jr., Ph.D., P.E. Senior Vice President/Principal Hole Montes, Inc. 950 Encore Way Naples, Florida 34110 (239) 254-2000 (239) 254-2098 (fax) (239)777-1611 (mobile) From:Teague, Cal [mailto:Cal.Teague @STServices.com] Sent: Tuesday, April 01, 2014 9:08 AM To: Dick, Robert; Edge, Robert; Randel, Helena; Ron Benson; Adams, Tennille; Bloom, Stephen Subject: FW: POI 3/21/2014 CID meeting summary Please see tasks we are waiting for staff input or action, please respond to status.Those tasks highlighted in blue are completed.Those waiting for action or a response has the name of the staff member the task was assigned to highlighted in yellow. Comments or thoughts are welcome. Cal From: Teague, Cal Sent: Monday, March 24, 2014 11:42 PM To: 'Anthony Davis'; Dale Lambert; Dick Ziko (RCZIKO@ EMBAROMAIL.COM); Norine &Joe; 'Ted Bissel (tbisselli embargmail.com)'; 'Dan Cox'; 'Ron Benson'; Swade, Janice; Randel, Helena; LaCap, Luvinia; Rehe, Stephanie; Pepin, Christopher; Egan, Michelle; Underwood, Bert; Howell, Laura; Celestin, Cindy; Rawlings, Gary; Edge, Robert; Adams, Tennille; Royer, Peggy Cc: Davis, Paula; Hodza,Rose; Baldwin, Alan; Bloom, Stephen; Dick, Robert; Varona, Rita; Branch, Frank; Langston, 1 ,. ., . 1611, A 8 -„... _ W 444 } Z�� i .,7 1 r ° , ti ti, Y` l i a 6 F 4u vii! n 11 „ rt a N\ ! 0 0 p T ;,,J/ r., /j a;'' r ;,.��' `7 �” ,,H, «' & ikR 3-.'lb 'A��Q:•,,„, / / / ,,Yi.,4,/,,,- ',-,',,,,,...- - „/ 7 1 I -.'' !1 Ir:--t--f7iii...;:i',.'!:.111ii;:,..) 6 ir,e,./ / / tA,v,„,...,. ,„<;..„,,..z --,) 1. i.9 t j�yt �C,,r ..6 1?'..'''')/'4"s`+ % *K. t " W.'� s 1� iY Ur Z Y , (t`�y� ``•1� c�i5 4 ;A o as e < " o a € I RR r l'.,4;:','''.'' �.Y �' ! n sears•° A a,„[1i = :: 2 d. 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' , Ii ® �` io3 t O' 1' ' ' cx t L N� �� fi, y 9 @ , ;43... 3'- ° t 4 ten¥ ,, --4 ,-t ` n_�yy r.tjr g 3,s , c.-7) ,T 3 �, {,o4;:, MUx = 1 o-ti �t o -�� u�4 � fat 11, �` `1#) AVMa3irM . ••r' °� €1. 1611 A8 Adams, Tennille From: Teague, Cal Sent: Sunday, February 09, 2014 10:13 PM To: Adams, Tennille Subject: FW: POI - Newport Drive signs Attachments: 20140120161035121.pdf Please print the attachment and the email both. Original Message From: Ron Benson f mailto:RonBenson @hmeng.coml Sent: Monday, January 20, 2014 4:32 PM To: Teague, Cal Subject: POI - Newport Drive signs Cal I am not sure what signs we have up today, but I do know that the intersection south of the Sales Center is confusing. I sent an aerial photo to one of our transportation guys in our Ft Myers office and he talked me through this. I marked this up on the most recently approved Collier County SDP which shows the County approved traffic signs for the approved future hotel building on Newport Drive. We are suggesting that as a first attempt that we paint where an island might possibly be needed in order to define the lanes coming out/going in for the South Hotel. Also paint new stop bars and install new stop signs (three places), but include a one-way directional sign with the stop sign so when they stop (assuming they see the stop sign) they will also get the directional information. On the internal recirculation drive (near US41 in front of the Sales Center) we suggest white striping to define the travel lane going back into the proper travel lane of Newport Drive. A white painted stop bar with a Yield sign would minimize just barreling through into the traffic coming off US41 (a stop sign could also go here instead). On the back of this sign could be a DO NOT ENTER sign. Extending the existing island south of the Sales Center would also define traffic flow and prevent someone entering the southbound lane for Newport Drive thinking it was actually a northbound lane (since it is as wide as a two-lane road. This island extension would also allow placement of the stop sign and one-way sign in the proper position relative to the stop bar. This island is on the Sales Center property, so the CID would need to get them to agree to this extension of the island. I hope this helps. Let me know if there is anything else needed from me. Best wishes. Ron Ronald E. Benson, Jr., Ph.D., P.E, 1 6 1 1 L — i , CC. ir 5_''ij cr. ■ r . \......_ _ , 1- § _,..,..,, - i /"-- I 1 ,./ / „ EXISIING ';ic \ / ‘ .. I \ I -' / 1 — ' •)' -- 1 ■ c:K' - i,s■ 1 ) cC_; /, .„, ' ' I \\ I i (...XIST, 0. /_ 1 t I4.... I I — i t_ 1--) i --C,---c, __..) -t- --- - --' , r- c4 11 r r 1 t i 4... 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" ' 1 , / I 24"WIDE SOU) WHITE ..ti I i ziAj STOP BAR (TYP.) , 1 I / 1 1 I 1 \ , II I t.,A I\ _ / I-1-I—I.. --d ' -- •."--... • „ r o i , - / ( --°*""r"...,' ' - - - I I-- -,, I r- II 11 ./ 1\ 1 \ / •il 11 i \i 1 \ ( '') I is ht,ti,.. -I 1 I 1 i I r-•--I , F i HIM i,il. r / ' —j\ 24"WIDE SOLID WHIM L •d7)-11 il - --i- , , - 1 - ,— STOP BAR (TYP.) I I Lo ..__...4 4.---LOCATIONS I I I I it V.'2) I I I 1 1 f. A I'd 17)i 1 I I I <-1\ ,, 1.7" -1J• . 1AI•to r. 1611 AS MEETING BETWEEN TONY DAVIS AND KATHRYN KEHLMEIER FRIDAY, APRIL 1, 2014 NEWPORT DRIVE TRAFFIC PATTERNS HOTEL ENTRANCE DURING THE SHORT TIME WE WERE THERE,THE MAJORITY OF TRAFFIC INTO THE HOTEL TURNED OFF NEWPORT RIGHT AFTER THE REAL ESTATE OFFICE PARKING AREA.THIS PATTERN WAS DIAGONAL FROM NEWPORT TO THE IN BOUND LANE OF THE HOTEL.SOME VEHICLES MADE A ROLLING STOP AND LOOKED FOR TRAFFIC COMING OUT OF NEWPORT BEFORE PROCEEDING INTO THE HOTEL ENTRANCE.OTHERS MAY HAVE LOOKED UP NEWPORT BUT SLOWED DOWN AT VARIOUS SPEEDS IF AT ALL. BECAUSE OF THE LARGE AREA THAT IS INVOLVED BETWEEN THE REAL ESTATE OFFICE AND CID LANDSCAPING,IT WOULD BE ADVANTAGEOUS TO HAVE 2 DISTINCT LANES OF TRAFFIC WITH A CENTER ISLAND IN BETWEEN.THIS WOULD COINCIDE WITH THE LAYOUT OF THE HOTEL ENTRANCE. THE OPTIMUM LAYOUT WOULD BE AS SUGGESTED BY MR. BENSON.THIS WOULD INCLUDE A NEW PERMANENT CENTER ISLAND AND EXTENDING THE ISLAND BY THE REAL ESTATE OFFICE PARKING AREA.STOP SIGNS WOULD BE INSTALLED ON EACH OF THE NEW 2 LANES PER MR. BENSON'S DRAWING.STOP SIGNS WOULD ALSO INCLUDE ONE WAY SIGNS FOR THE APPROPRIATE DIRECTION.WE BRIEFLY DISCUSSED THE POSITION OF THE STOP SIGN GOING INTO THE HOTEL. SOMETHING MORE DECORATIVE WOULD BE NICE AS COMPARED TO JUST PUTTING THE SIGN ON A METAL POST. DEPENDING ON HOW THE SIGN WOULD BE DISPLAYED WOULD BE CONSIDERED WHEN DECIDING ON THE LOCATION. ALTHOUGH WE DID NOT DISCUSS THE STOP SIGN GOING SOUTH ON NEWPORT, IT WOULD BE THE SAME AS THE ONE GOING INTO THE HOTEL. OUR SECOND THOUGHT ON THE CENTER DIVIDE WAS SOMETHING TEMPORARY SUCH AS LARGE POTS OR LARGE WOODEN FLOWER BOXES WITH SOME KIND OF TREES OR SHRUBS. PUTTING EITHER CONES OR POSTS WOULD NOT BE VERY EYE APPEALING.WE DO NOT WANT TO SEE THE ASPHALT PAINTED WITH STOP BARS ETC.A MORE VISIBLE DIRECTIONAL SIGN FOR THE HOTEL WOULD ALSO BE BENEFICIAL FOR TRAFFIC FLOW. WE DO REALIZE THAT FUNDING IS A BIG FACTOR.THIS IS SHOWN AS EITHER A PERMANENT OR TEMPORARY SOLUTION. OUR OPINION IS THE BIG AREA INVOLVED SHOULD BE DIVIDED FOR A MORE CONTROLLED TRAFFIC PATTERN IN A MANNER THAT ENHANCES THE GENERAL OVERALL APPEARANCE OF NEWPORT DRIVE. REAL ESTATE OFFICE WE AGREED THAT THE ARCED DRIVEWAY IN FRONT OF THE PORT OF THE ISLAND SIGN SHOULD BE LEFT OPEN AND UNOBSTRUCTED.WE ALSO AGREED THAT PAINTING VARIOUS SIGNS ON THE ASPHALT SURROUNDING THE REAL ESTATE OFFICE IS UNSIGHTLY AND UNNECESSARY.THE ONLY SIGN THAT COULD BE INSTALLED IS A ONE WAY SIGN ON THE BACK SIDE OF THE EXISTING ONE WAY COMING FROM THE ARCED DRIVEWAY GOING SOUTH ON NEWPORT. WE FELT THE STOP SIGN COMING OFF NEWPORT ONTO 41 WAS BARELY VISIBLE. IT SITS TOO FAR EAST OF THE DRIVE ITSELF AND MAY BE TOO HIGH.ANOTHER FACTOR MAY BE THE QUEEN PALM FRONDS HANG DOWN BLOCKING THE STOP SIGN. ALSO THE STOP BAR AND WORD "STOP" NEED TO BE REPAINTED.THEY ARE FADED AND BARELY VISIBLE. AFTER REVIEWING THAT AREA, I CALLED JEANIE KUNGLE. HER MAIN CONCERN WAS THAT PEOPLE LEAVE THE REAL ESTATE OFFICE AND HEAD NORTH ON THE SOUTH BOUND LANE OF NEWPORT.THEY THEN USE THE ARCED DRIVEWAY TO EXIT NEWPORT. IF BACKING OUT OF THE OFFICE PARKING AREA, DRIVERS SHOULD SEE THE"DO NOT ENTER"SIGNS IF TRYING TO GO NORTH ON NEWPORT. IF EXITING FROM THE PORTICO,A ONE WAY SIGN COULD DIRECT THEM SOUTH UNTIL THEY CAN HEAD NORTH ON NEWPORT TO 41. 161. 1 A 8 Port of the Islands Community Improvement District Financial Report March 31,2014 Prepared by InMal TRENT 1611A8 PORT OF THE ISLANDS Community Improvement District Table of Contents FINANCIAL STATEMENTS Balance Sheet-All Funds Page 1 -2 General Fund Statement of Revenues,Expenditures and Changes in Fund Balance.:............. Page 3-4 Trend Report .................... ......, Page 5-6 Enterprise Fund Statement of Revenues,Expenditures and Changes in Fund Balance Page 7-8 Trend Report .......................................................... Page 9- 10 SUPPORTING SCHEDULES Check Register Page 11 -12 Special Assessments-Collection Schedule Page 13 Construction Schedule Page 14-16 CIP Status Report Page 17-18 Cash Flow Projections Page 19-20 Cash Flow Projections-5 year Page 21 Monthly Activity Report Page 22-27 Accounts Receivable Ageing Report(90+days outstanding;. ....... Page 28-29 Repair and Maintenance Detail Reports Page 30-34 161. 1 A 8 Port of the Islands Community Improvement District Financial Statements (Unaudited) March 31, 2014 , . . . 161 : 1 A 8 PORT OF THE ISLANDS Community Improvement District Governmental and Enterprise Funds Balance Sheet March 31,2014 GENERAL WATER AND ACCOUNT DESCRIPTION FUND SEWER FUND TOTAL ASSETS Current Assets Cash-Checking Account $ 383,252 $ 387,993 $ 771,245 Accounts Receivable 417 417 Assessments Receivable 123,691 354,838 478,529 Allow-Doubtful Collections (123,691) (354,838) (478,529) Interest/Dividend Receivables 420 - 420 Due From Other Funds 27,436 - 27,436 Investments: Certificates of Deposit-18 Months 152,763 - 152,763 Money Market Account 420,195 206,652 626,847 SBA Account 2,262 3,799 6,061 SBA Account-Restricted 4,089 8,529 12,618 SBA Account Reserves 2,790 - 2,790 SBA Account Reserves-Restricted 491 - 491 Construction Fund 127,025 127,025 FMV Adjustment 1,187 2,211 3,398 Prepaid Items 1,921 1,921 3,842 Total Current Assets 997,223 738,130 1,735,353 Noncurrent Assets Fixed Assets Land 293,061 293,061 Infrastructure - 15,409,143 15,409,143 AccumDepr-Infrastructure - (4,113,195) (4,113,195) Equipment and Furniture 226,308 226,308 Accum Depr-Equip/Furniture - (92,819) (92,819) Construction Work In Process - 3,090 3,090 Bond Issuance Cost - 42,70D 42,700 Acc Amort-Bond Issuance Cost (17,532) (17,532) Total Noncurrent Assets - 11,750,756 11,750,756 TOTAL ASSETS $ 997 223 $ 12 488 886 $ 13,486,109 LIABILITIES Current Liabilities Accounts Payable $ 25 $ 232 $ 257 Accrued Expenses 12,768 30,239 43,007 Deposits 33,050 33,050 Other Current Liabilities - 4,697 4,697 Revenue Bonds Payable-Current - 514,758 514,758 Due To Other Funds - 27,436 27,436 Total Current Liabilities 12,793 610,412 623,205 Report Date:4/4/2014 1 1611 A 8 PORT OF THE ISLANDS Community Improvement District Governmental and Enterprise Funds Balance Sheet March 31,2014 GENERAL WATER AND ACCOUNT DESCRIPTION FUND SEWER FUND TOTAL Long-Term Liabilities Revenue Bonds Payable-LT 3,490,972 3,490,972 Total Long-Term Liabilities 3,490,972 3,490,972 TOTAL LIABILITIES 12,793 4,101,384 4,114,177 . FUND BALANCES I NET ASSETS Fund Balances Nonspendable: Prepaid Items 1,921 1,921 Assigned to: Operating Reserves 105,018 105,018 Unassigned: 877,491 - 877,491 Net Assets Invested in capital assets, net of related debt - 7,745,026 7,745,026 Unrestricted/Unreserved - 642,476 642,476 TOTAL FUND BALANCES/NET ASSETS $ 984,430 $ 8,387,502 $ 9,371,932 1 TOTAL LIABILITIES&FUND BALANCES I NET ASSETS $ 997,223 $ 12,488,886 $ 13,488,109 Report Date:4/4/2014 2 , . 1611 AS PORT OF THE ISLANDS Community Improvement District General Fund Statement of Revenues, Expenditures and Changes in Fund Balances For the Period Ending March 31, 2014 YTD ACTUAL AMENDED YEAR TO DATE YEAR TO DATE VARIANCE(8) AS A%OF MAR-14 ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) AMENDED BUD ACTUAL REVENUES Interest-Investments $ 2,090 $ 1,045 $ 1,066 $ 21 51.00% $ 71 Net'nor(Decr)In FMV-Invest - - 329 329 0.00% - Special Assmnts-Tax Collector 435,400 362,833 294,088 (68,745) 67.54% 44,335 Special Assmnts-Discounts (17,416) (14,513) (9,421) 5,092 54.09% (49) Other Miscellaneous Revenues - 1,162 1,162 0.00% - [TOTAL REVENUES 420,074 349,366 267,224 62,141 68.37% 44,351 EXPENDITURES Administration P/R-Board of Supervisors 7,000 3,500 3,000 500 42.86% 500 FICA Taxes 536 266 230 36 42.91% 38 ProfServ-Engineering 26,000 13,000 12,427 573 47.60% 500 ProfServ-Legal Services 12,500 6,250 6,511 (261) 52.09% 2,925 ProfServ-Mgmt Consulting Sery 29,216 14,608 14,608 - 50.00% 2,435 ProfServ-Property Appraiser 6,531 6,531 6,531 100.00% • ProfServ-Special Assessment 9,520 9,520 9,520 100.00% Auditing Services 3,750 3,750 - 3,750 0.00% • Communication-Telephone 100 50 50 0.00% • Postage and Freight 1,200 800 430 170 35.83% 83 Rental-Meeting Room 350 175 150 25 42.86% 25 Insurance-General Liability 9,028 4,514 3,841 673 42.55% - Printing and Binding 1,300 650 337 313 25.92% 81 Legal Advertising 1,000 500 661 (161) 66.10% - Miscellaneous Services 1,380 890 210 480 15 22% 15 Misc-Assessmnt Collection Cost 8,708 7,257 5,693 1,564 65.38% 888 Misc-Web Hosting 1,000 500 354 148 35.40% 71 Office Supplies 500 250 75 175 15.00% 25 Annual District Filing Fee 175 175 175 100.00% Total Administration 119,794 72,788 84,753 8,035 54.05% 7,584 Field Contracts-Mgmt Services 100,000 50,000 50,000 - 50 00% 8,333 Contracts-Landscape 82,830 41,415 41,415 - 50 00% 6,902 Electricity-Streetlighting 19,000 9,500 7,829 1,671 41 21% 1,271 Utility-Irrigation 12,800 6,300 8,382 (2,062) 66.37% 1,867 R&M-Renewal and Replacement 30,849 15,425 21,440 (6,015) 69.50% 6,500 R&M-Irrigation 1 1 - 1 0.00% - R&M-Roads&Alleyways 4,000 2,000 1,700 300 42.50% - R&M-Signage 1,000 500 500 0.00% - Capital Outlay 50,000 25,000 - 25,000 0 00% - Total Field 300,280 150,141 130,746 19,395 43.54% 24,673 TOTAL EXPENDITURES 420,074 222,929 195,499 27,430 48.64% 32,2 Report Date:4/4/2014 • 3 . , . . 1611 A 8 PORT OF THE ISLANDS Community Improvement District General Fund Statement of Revenues, Expenditures and Changes in Fund Balances For the Period Ending March 31,2014 YTD ACTUAL AMENDED YEAR TO DATE YEAR TO DATE VARIANCE(8) AS A%OF MAR-14 ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) AMENDED BUD ACTUAL Excess(deficiency)of revenues Over(under)expenditures - 128,438 91.725 (34,711) 0.00% 12,100 OTHER FINANCING SOURCES(USES) Operating Transfers-Out (388,000) - (368,000) (388,000) 100.00% - Contribution to(Use of)Fund Balance (368,000) - - - 0.00% TOTAL FINANCING SOURCES(USES) (718,000) - (366,000) (368,000) 50.00% -1 Net change in fund balance $ (368,000) $ 126,436 $ (276,275) $ (402,711) 75 07% $ 12,100m FUND BALANCE,BEGINNING(OCT 1,2013) 1,260,705 1,260,706 1,260,705 FUND BALANCE,ENDING $ 892,705 $ 1,387,141 $ 984430 Report Date:4/4/2014 4 . . , 161t A8 PORT OF THE ISLANDS Community Improvement District General Fund Statement of Revenues,Expenditures and Changes in Fund Balances Trend Report For the Period Ending March 31,2014 TOTAL I Oct Nov Dec Jan Feb Mar Actual Thru Adopted Account Description Actual Actual Actual Actual Actual Actual 313112014 Budget Revenues Interest-Investments $ 239 $ 207 $ 186 $ 181 $ 183 $ 71 $ 1,066 $ 2,090 Net Incr(Decr)In FMV-Invest 82 155 (22) 103 11 - 329 - Special Assmnts-Tax Collector 3,465 117,281 94,542 31,018 3,447 44,335 294,088 435,400 Special Assmnts-Discounts (183) (4,675) (3,686) (777) (51) (49) (9,421) (17,416) Other Miscellaneous Revenues - 1,162 - - 1,162 - Total Revenues 3,603 114,130 91,020 30,525 3,590 44,357 287,224 420,074 Expenditures Administrative PIR-Board of Supervisors 500 500 500 500 500 500 3,000 7,000 FICA Taxes 38 38 38 38 38 38 230 536 ProfServ-Engineering 1,510 2,018 4,034 4,365 500 12,427 26,000 ProfServ-Legal Services - 1,427 339 197 1,623 2,925 6,511 12,500 ProfServ-Mgmt Consulting Sery 2,435 2,435 2,435 2,435 2,435 2,435 14,608 29,216 ProfServ-Property Appraiser 6,531 - 6,531 6,531 ProfServ-Special Assessment - - 9,520 9,520 9,520 Auditing Services - - - - - 3,750 Communication-Telephone - - - - - 100 Postage and Freight 6 222 5 109 4 83 430 1,200 Rental-Meeting Room 25 25 25 25 25 25 150 350 Insurance-General Liability 1,921 - - 1,921 - 3,841 9,026 Printing and Binding 60 67 129 - 81 337 1,300 Legal Advertising 104 76 304 177 - 661 1,000 Miscellaneous Services 45 69 41 19 21 15 210 1,380 Misc-Assessmnt Collection Cost 66 2,252 1,817 605 68 886 5,693 8,708 Misc-Web Hosting 71 71 142 71 354 1,000 Office Supplies 26 - - 25 - 25 75 500 Annual District Filing Fee 175 - - - - 175 175 Total Administrative 12,003 8,692 7,522 19,876 9,079 7,584 64,753 119,794 Field Contracts-Mgmt Services 8,333 8,333 8,333 8,333 8,333 8,333 50,000 100,000 Contracts-Landscape 6,902 6,902 6,902 6,902 6,902 6,902 41,415 82,830 Electricity-Streetlighting 1,458 1,278 1,279 1,272 1,271 1,271 7,829 19,000 Utility-Irrigation 884 1,307 1,359 1,317 1,830 1,667 8,362 12,600 R&M-Renewal and Replacement 85 - 13,655 1,200 6,500 21,440 30,849 R&M-Irrigation - - - •- - - 1 R&M-Roads&Alleyways - 1,700 - - - 1,700 4,000 R&M-Signage - - - - - - - 1,000 Capital Outlay - - - - - - - 50,000 Total Field 17,577 19,605 17,873 31,479 19,536 24,673 130,746 300,280 Total Expenditures 29,580 28,297 25,395 51,355 28,615 32,257 195,499 420,074 Prepared by: Report Date:4/4/2014 Severn Trent Management Services 5 1611 AB PORT OF THE ISLANDS Community Improvement District General Fund Statement of Revenues,Expenditures and Changes In Fund Balances Trend Report For the Period Ending March 31,2014 TOTAL Oct Nov Dec Jan Feb Mar Actual Thru Adopted Account Description Actual Actual Actual Actual Actual Actual 313112014 Budget Excess(deficiency)of revenues Over(under)expenditures (25,977) 85,833 65,625 (20,830) (25,025) 12,100 91,725 - Other Financing Sources(Uses) Operating Transfers-Out (368,000) - - - (368,000) (368,000) Total Financing Sources(Uses) (368,000) - - - (368,000) (368,000) Net change In fund balance $ (393,977) $ 85,833 $ 65,625 $ (20,830) $ (25,025) $ 12,100 $ (276,275) $ (368,000) FUND BALANCE,BEGINNING(OCT 1,2013) 1,260,705 1,260,705 FUND BALANCE,ENDING $ 984,430 $ 892,705 Prepared by: Report Date:4/4/2014 Severn Trent Management Services 6 , . 161 A 8 PORT OF THE ISLANDS Community Improvement District Water And Sewer Fund Statement of Revenues, Expenses and Changes in Net Assets For the Period Ending March 31, 2014 YTD ACTUAL AMENDED YEAR TO DATE YEAR TO DATE VARIANCE(8) AS A%OF MAR-14 ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) AMENDED BUD ACTUAL OPERATING REVENUES Interest-Investments $ 578 $ 289 $ 138 $ (151) 23.88% $ - Water Revenue 45,000 22,500 28,117 3,617 58.04% 4,998 Sewer Revenue 70,000 35,000 38,583 3,583 55 12% 7,756 Irrigation Fees 100,000 50,000 48,274 (1,726) 48.27% 7,773 Meter Fees - 1,250 1,250 0 00% - Net Incr(Decr)In FMV-Invest - 612 612 0.00% - Special Assmnts-Tax Collector 1,135,025 945,654 766,645 (179,209) 67.54% 115,575 Special Assmnts-Discounts (45,401) (37,834) (24,558) 13,276 54.09% (127) Other Miscellaneous Revenues - - 7,914 7,914 0.00% 325 TOTAL OPERATING REVENUES 1,305,202 1,016,809 864,975 (150,834) 6627% 136,300 I OPERATING EXPENSES Personnel and Administration P/R-Board of Supervisors 7,000 3,500 3,000 500 42.86% 500 FICA Taxes 536 288 230 38 42.91% 38 ProfServ-Engineering 26,000 13,000 12,427 573 47.80% 500 ProfServ-Legal Services 12,500 6,250 6,511 (261) 52.09% 2,925 ProfServ-Mgmt Consulting Sery 29,336 14,668 14,668 - 50.00% 2,445 ProfServ-Property Appraiser 17,025 17,025 17,025 100 00% ProfServ-Special Assessment 8,122 8,122 8,122 100.00% Auditing Services 3,750 3,750 - 3,750 0 00% - Communication-Telephone 100 50 - 50 0.00% Postage and Freight 1,200 600 485 115 40 42% 83 Rental-Meeting Room 350 175 150 25 42 86% 25 Insurance-General Liability 9,028 4,514 3,841 673 42.55% - Printing and Binding 1,300 850 337 313 25.92% 81 Legal Advertising 1,000 500 681 (181) 66.10% - Miscellaneous Services 2,600 1,300 597 703 22.98% 72 Misc-Assessmnt Collection Cost 22,701 18,917 14,842 4,075 85.38% 2,309 Office Supplies 500 250 75 175 15.00% 25 Total Personnel and Administration 143,048 93,539 82,971 10,568 58.00% 9,003 Water-Sewer Comb Services Contracts-Mgmt Services 309,533 154,767 154,768 1 50.00% 25,794 Contracts-Other Services 1,750 - 0.00% - Communication-Teleph-Field 4,512 2,256 2,388 (130) 52.88% 258 Utility -General 83,000 41,500 42,618 (1,118) 51.34% 7,481 R&M-Irrigation 20,500 10,250 21,792 (11,542) 106.30% 5,007 R&M-Water Plant 14,000 7,000 9,859 (2,859) 7042% 1,139 R&M-Waste Water Plant 45,000 22,500 7,396 15,104 16.44% 789 Misc-Bad Debt - 99 (99) 0.00% - Misc-Licenses&Permits 4,500 3,500 6,375 (2,875) 141.67% Report Date:4/4/2014 7 , , 1611 A 18 PORT OF THE ISLANDS Community Improvement District Water And Sewer Fund Statement of Revenues,Expenses and Changes in Net Assets For the Period Ending March 31, 2014 YTD ACTUAL AMENDED YEAR TO DATE YEAR TO DATE VARIANCE($) AS A%OF MAR-14 ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) AMENDED BUD ACTUAL Cap Outlay-Water Plant 4,000 2,000 25,200 (23,200) 830.00% - Cap Outlay-Waste Water Plant 20,000 10,000 - 10,000 0.00% Total Water-Sewer Comb Services 506,795 253,773 270,489 (18,718) 53.37% 40,468 Debt Service Principal Debt Retirement 514,758 - 0.00% - Interest Expense 140,601 70,301 11,717 58,584 8.33% - Total Debt Service 655,359 70,301 11,717 58,584 1.79% 1 ITOTAL OPERATING EXPENSES 1,306,202 417,613 365,177 52,436 27.98% 49.471 I Operating income(loss) 598,198 499,798 (98,398) 0.00% 86,829 OTHER FINANCING SOURCES(USES) Interfund Transfer-In 368,000 - 368,000 388,000 100.00% - ITOTAL FINANCING SOURCES(USES) 368,000 - 368,000 368,000 100.00% -I Change in net assets $ 368,000 $ 598,198 $ 867,798 $ 269,802 235.81% $ 86,829 TOTAL NET ASSETS,BEGINNING(OCT 1,2013) 7,519,704 7,519,704 7,619,704 TOTAL NET ASSETS,ENDING $ 7,887,704 $ 8,117,900 $ 8,387,502 Report Date:4/4/2014 8 , . . , 1611A - 8 PORT OF THE ISLANDS Comm unity Improvement District Water And Sewer Fund Statement of Revenues,Expenses and Changes In Net Assets Trend Report For the Period Ending March 31,2014 TOTAL Oct Nov Dec Jan Feb Mar Actual Thru Adopted Account Description Actual Actual Actual Actual Actual Actual 313112014 Budget Operating Revenues Interest-Investments $ 20 $ 18 $ 18 $ 18 $ 62 $ • $ 138 $ 578 Water Revenue 2,798 4,406 4,415 4,308 5,191 4,998 26,117 45,000 Sewer Revenue 3,738 5,432 6,577 6,783 8,297 7,756 38,583 70500 Irrigation Fees 4,527 7,803 10,340 9,333 8,499 7,773 48274 100,000 Meter Fees - - • - 1250 • 1,250 - Net Incr(Decr)In FMV-Invest 153 288 (41) 192 20 - 612 - Special Assmnts-Tax Collecbr 9,033 305,734 246,457 80,860 8,986 115,575 766545 1,135,025 Special Assmnts-Discounts (476) (12,188) (9,608) (2,025) (134) (127) (24,558) (45,401) Other Miscellaneous Revenues 525 1,617 435 4,486 526 325 7,914 - Total Operating Revenues 20,318 313,110 258,593 103,955 32,697 136,300 864,975 1,305,202 Operating Expenses Personnel and Administration P/R-Board of Supervisors 500 500 500 500 500 500 3,000 7,000 FICA Taxes 38 38 38 38 38 38 230 536 ProfServ-Engineering - 1,510 2,018 4,034 4,365 500 12,427 26,000 ProfServ-Legal Services - 1,427 339 197 1,623 2,925 6,511 12,500 ProfServ-Mgmt Consulting Sery 2,445 2,445 2,445 2,445 2,445 2,445 14,668 29,336 ProfServ-Property Appraiser 17,025 - - 17,025 17,025 ProfServ-Special Assessment • - - 8,122 - - 8,122 8,122 Auditing Services - - - - • 3,750 Communication-Telephone - - - - - - - 100 Postage and Freight 6 245 5 141 5 83 485 1,200 Rental-Meeting Room 25 25 25 25 25 25 150 350 Insurance-General Liability 1,921 - - 1,921 - 3,841 9,028 Printing and Binding 60 67 - 129 - 81 337 1,300 Legal Advertising 104 76 304 177 - - 661 1,000 Miscellaneous Services 15 182 100 197 31 72 597 2,600 Misc-Assessmnt Collection Cost 171 5,871 4,737 1,577 177 2,309 14,842 22,701 Office Supplies 26 - - 25 - 25 75 500 Total Personnel and Administration 22,336 12,386 10,511 19,528 9,209 9,003 82,971 143,048 Water-Sewer Comb Services Contracts-Mgmt Services 25,794 25,794 25,794 25,794 25,794 25,794 154,766 309,533 Contracts-Other Services - - • - - - - 1,750 Communication-Teleph-Field 901 320 297 312 298 258 2,386 4,512 Utility-General 6,266 6,906 7,360 7,300 7,303 7,481 42,616 83,000 R&M-Irrigation - 1,999 7,394 2,605 4,788 5,007 21,792 20,500 R&M-Water Plant 7,902 1,745 2,666 (3,593) • 1,139 9,859 14,000 R&M-Waste Water Plant 7 2,167 476 2,135 1,823 789 7,396 45,000 Misc-Bad Debt - - - - 99 99 Misc-Licenses&Permits - - 6,375 - - - 6,375 4,500 Prepared by: Report Date:4/4/2014 Severn Trent Management Services 9 , . • 1611 A PORT OF THE ISLANDS Community Improvement District Water And Sewer Fund Statement of Revenues,Expenses and Changes in Net Assets Trend Report For the Period Ending March 31,2014 I TOTAL Oct Nov Dec Jan Feb Mar Actual Thru Adopted Account Description Actual Actual Actual Actual Actual Actual 313112014 Budget Cap Outlay-Water Plant - - - - 25,200 - 25,200 4,000 Cap Outlay-Waste Water Plant - - - 20,000 Total Water-Sewer Comb Services 40,870 38,931 50,362 34,553 65,305 40,468 270,489 506,795 Debt Service Principal Debt Retirement - - - - - - 514,758 Interest Expense - 11,717 - - - - 11,717 140,601 Total Debt Service - 11,717 - - - -, 11,717 655,359 Total Operating Expenses 63,206 63,034 60,873 54,081 74,514 49,471 365,177 1,305,202 Operating income(loss) (42,888) 250,076 197,720 49,874 (41,817) 86,829 499,798 - Other Financing Sources(Uses) Interfund Transfer-In 368,000 - - - • - 368,000 368,000 Total Financing Sources(Uses) 366,000 • - - - 368,000 368,000 Change in net assets $ 325,112 $ 250,076 $ 197,720 $ 49,874 $ (41,817) $ 86,829 $ 867,798 $ 368,000 TOTAL NET ASSETS,BEGINNING(OCT 1,2013) 7,519,704 7,519,704 TOTAL NET ASSETS,ENDING $8,387,502 $7,887,704 Prepared by: Report Date:4/4/2014 Severn Trent Management Services 10 1611 A8 Port of the Islands Community Improvement District Supporting Schedules March 31, 2014 . . . , 161 ,1 k 8 v S r: 1Yj tO, t8, ry r,, 9 V W f[D, (� $ $ o 0 0 $ 'Cp, $ A tNO, '�i, $ v ~N q '^O, I § t ai '9 '9' 0) 153 §_ a .zi kaag. 1 $ §. nzRi `rRa a R wwaien wwww ii '� a w g a w SggRRRRRR8R N8 s § § 8 b 88 �'g i 4 § 1 8 1s ig 8 g A 2 2 2 e � . � gA I s 1111 1mi iik ' kEM .13 1X11' illifigililid n ffi ffi ffi to , o .- z 0 0 0 �'i LL 2 z Z p to Q K It a a a a a W U- Z Fs 7 0 5 L J Z lLLL1 C C p Q 1 Y W > N nl h' ) O 3z3 8 .c Z 2 i <1 1 ; og R R N N R 1 g. .S Z§Z ;tp+� N 3 112 - ' F v v v v v a H _ v a ry N N N N o W N a 7' � c R RRRRRR 2 ' R3 5 � 1- .1 ~ lio v v co m m m m v -/ m N t S a a m � g � �' aaa � LLLL6 � 52 . 5 zrzzE 3 � aaa P f `o g 0 n o a aj sj t°- 0 0 0 1 N I� F� t tQ m 0 0 0 N eP- N ca To' c N B S R R R - N O eb' 8 3 a s n¢. a s g ii" - N ri o 8 8 R 88n o 2 z u, z 0 z m z - U U 85 (11 aLt � 0 m - o ' 88 PI € d cf UW o 03 88 0 WW I66 a $ aW z � � � � o ogg 1p � p � i T8g � § 2 � b8gPE h ) O v v v v v v v v v v v v v v v v v a v v w v v v v v v v v v a v MI?) i M o a a a4aaaaaaaas5 � .. s _ o 1 a4aaaaaaa m — m o r4+ i t t o S 1 ° n n l e t n o g 2 tai a' gi Vi I S S Z r:. 8 8 8 8 F. n n P' i.° *61 ggSaSnCSISIASS AS drg w w rq 888888888858888 88888 ; 2g5 � ggggagg , . . . 1611 All , _ . $ , ,4_,. , , . $ g„ , $ cp, c4. , ,,,,, p, , ,,, , g), , g . f wwwwg § ilg;I k ! gaLvia ! 8 Y5 1 R :01 2 y� g cg g $ 8 S S $$ 8 � g a i c Q v m v I I it tm $ LeLZ` .6 S l `o - as Ei � E ail � •WqgA � 33aaaa 0 7. zzz 49 goo ssi _ W� ,. a E U 0 0 0 � , °' W � O R J N � me Q i 1— 6 s 8 V, O g g o J 8 o N =ac" HTiN g avNTTTT Ra 00 f. 8 rn LL L s v a vgg R v �' 1 1 TS v o v v e c 4^" nao, i:' o o `-- gb `3 e i b' g R 8R, R 8 R8 i `3 0 `3 0 0 cis '1)' g - OI , 2 § § § § R 06 aw N .6. `i :I ii ; 1° i1 ,°3 gW � J 77 '2z cn co co co P M U LL LL m U, co m co W Z J N E C O O e a < O e e a V v a v v o a a a v v a o Mg 1 i a a a a4asa �aa � � aaaaaaaa E 0 0 0 0 0 0 0 0 0 0 o v CD O o = 14 3333SIS333SISISII3II3 JA 000 ! / SSSSSSSSSSSSSSSSSSSSS MO / 16I1A 8 PORT OF THE ISLANDS Community Improvement District Non-Ad Valorem Special Assessments Collier County Tax Collector-Monthly Collection Report For the Fiscal Year ending September 2014 ALLOCATION BY FUND DISCOUNT/ GROSS DATE NET AMOUNT (PENALTIES) COLLECTION AMOUNT GENERAL WATER/SEWER RECEIVED RECEIVED AMOUNT COSTS RECEIVED FUND FUND Assessments Levied FY 2014 $ 1,570,427 $ 435,400 $ 1,135,026 Allocation% 100% 28% 72% 10/30/13 $ 11,603 $ 659 $ 237 $ 12,499 $ 3,465 $ 9,033 11/15/13 $ 124,608 $ 5,298 $ 2,543 $ 132,449 $ 36,721 $ 95,728 11/27/13 $ 273,420 $ 11,565 $ 5,580 $ 290,566 $ 80,559 $ 210,006 12/13/13 $ 296,309 $ 12,520 $ 6,047 $ 314,876 $ 87,299 $ 227,577 12/27/13 $ 24,843 $ 774 $ 507 $ 26,124 $ 7,243 $ 18,881 01/30/14 $ 106,894 $ 2,802 $ 2,182 $ 111,878 $ 31,018 $ 80,860 02/27/14 $ 12,003 $ 185 $ 245 $ 12,433 $ 3,447 $ 8,986 03/28/14 $ 156,539 $ 176 $ 3,195 $ 159,910 $ 44,335 $ 115,575 TOTAL $ 1,006,219 $ 33,979 $ 20,535 $ 1,060,733 $ 294,088 $ 766,645 %Collected 67.54% 67.54% 67.54% TOTAL OUTSTANDING $ 509,693($ 141,312 I $ 368,381 Year Parcel ID Description Amount Comments FY 2010 1058920500 POI Hotel 119,627 bankruptcy FY 2011 1058920500 POI Hotel 119,627 bankruptcy FY 2012 1058920500 POI Hotel 119,638 bankruptcy FY 2013 1058920500 POI Hotel 119,638 bankruptcy Total Delinquent Parcels 478,530 Report Date:4/3/2014 13 ioIiA8 PORT OF THE ISLANDS Community Improvement District Series 2010 Special Assessment Revenue Bond 1.Recap of Capital Project Fund Activity Through March 31,2014 Bond Issued(Construction Account) $ 5,500,000 Source of Funds:Interest Earned $ 8,419 Use of Funds: COI $ (42,700) Cal(costs transferred to checking account but not yet paid) $ (5,000) Disbursem Water Treatment Plant $ (5,333,694) $ (5,381,394) Adjusted Balance in Construction Account March 31,2014 $ 127,025 2.Funds Available For Construction at March 31,2014 Book Balance of Construction Account at March 31,2014 $ 127,025 Construction Funds available at March 31,2014 $ 127,025 3.Investments-BB&Tat March 31,2014 Estimated Type Yield Princi al Construction Fund: 0.12% $ 127,025 ADJ:Outstanding Amounts Due $ Balance at March 31,2014 $ 127,025 4. General Bond Information Issued: 2010 Matures: 2020 Bond Interest Rate: 3.51% FY 2014 budgeted bond payment as%of total assessments: 57% Report Date:4/4/2014 14 . 161 .x. A8 , , .PORT OF THE ISLANDS Community Improvement District Construction Schedule AMOUNT OF ! CAPITAL WATER TREATMENT • REQ.# DATE CONTRACTOR REQUISITION € OUTLAY COI PLANT COI 10/20/10 Greenberg Traurig $ 10,000 $ $ 10,000 $ COI 10/20/10 BB&T 2,700 2,700 COI 10/20/10 Severn Trent Management Svc 15,000 15,000 COI 11/02/10 Dan Cox 15,000 15,000 1 11/09/10 Port of the Islands CID(reimb) 321,537 321,537 321,537 2 11/18/10 South Florida Excavation 26,504 26,504 26,504 3 11/24/10 Naples Daily News 151 151 151 4 01/04/11 Century Link 26,311 26,311 26,311 5 12/16/10 South Florida Excavation 18,009 18,009 18,009 6 02/01/11 Hole Montes 2,561 2,561 2,561 7 02/01/11 Hole Montes 16,200 16,200 16,200 8 02/01/11 Hole Montes 13,207 13,207 13,207 9 02/10/11 Benchmark EnviroAnalytical,Ic 1,019 1,019 1,019 10 02/17/11 Hole Monies 1,983 1,983 1,983 11 03/07/11 Hole Montes 6,250 6,250 6,250 12 03/16/11 South Florida Excavation 12,762 12,762 12,762 13 03/29/11 Cardinal Contractors 27,000 27,000 27,000 14 04/06/11 Hole Montes 13,850 13,850 13,850 15 05/05/11 South Florida Excavation 18,587 18,587 18,587 16 05/16/11 Cardinal Contractors 95,029 95,029 95,029 17 05/19/11 Hole Montes 39,565 39,565 39,565 18 06/14/11 KW Controls 1,039 1,039 1,039 19 06/14/11 Cardinal Contractors 196,572 196,572 196,572 20 07/06/11 Hole Montes 19,575 19,575 19,575 21 07/22/11 Cardinal Contractors 170,192 170,192 170,192 22 07/27/11 Hole Montes 22,325 22,325 22,325 23 08/19/11 Cardinal Contractors 156,353 156,353 156,353 24 08/30/11 Hole Montes 19,700 19,700 19,700 25 09/16/11 South Florida Excavation 6,971 6,971 6,971 26 09/16/11 South Florida Excavation 4,602 4,602 4,602 27 09/16/11 Cardinal Contractors 278,893 278,893 278,893 28 09/27/11 Michael Evans Computers 3,255 3,255 3,255 29 10/17/11 Cardinal Contractors 85,416 85,416 85,416 30 11/03/11 Hole Montes 833 833 833 31 11/03/11 Hole Montes 43,975 43,975 43,975 33 11/23/11 KW Controls 24,337 24,337 24,337 Total FY 2011 $ 1,717,261 $ 1,674,561 $ 42700 $ 1,674,561 1 32 11/14/11 Cardinal Contractors $ 266,314 $ 266,314 $ $ 266,314 34 12/15/11 South Florida Excavation 4,602 4,602 4,602 35 12/15/11 BCI Technologies 7,121 7,121 7,121 36 12/15/11 ITT Water Equipment Tech 586,767 586,767 586,767 37 12/16/11 Cardinal Contractors 647,523 647,523 647,523 38 12/30/11 Hole Montes 43,673 43,673 43,673 39 01/24/12 Hole Montes 25,610 25,610 25,610 40 01/24/12 Cardinal Contractors 174,823 174,823 174,823 41 01/30/12 KW Controls 73,011 73,011 73,011 42 02/24/12 Cardinal Contractors 240,416 240,416 240,416 43 03/15/12 Cardinal Contractors 246,740 246,740 246,740 44 04/05/12 Hole Montes 48,232 48,232 48,232 45 04/23/12 Cardinal Contractors 89,577 89,577 89,577 46 05/09/12 ITT Water Equipment Tech 30,578 30,578 30,578 47 05/16/12 Cardinal Contractors 62,629 62,629 62,629 48 05/17/12 KW Controls 12,169 12,169 12,169 49 06/12/12 Hole Montes 65,277 65,277 65,277 50 06/12/12 Severn Trent Environmental S' 9,027 9,027 9,027 Report Date:4/4/2014 15 . . . Poi11. PORT OF THE ISLANDS Community Improvement District Construction Schedule AMOUNT OF CAPITAL WATER TREATMENT RED.N DATE CONTRACTOR REQUISITION OUTLAY COI PLANT 51 06/12/12 BCI Technologies 20,000 20,000 20,000 52 06/13/12 Cardinal Contractors 207,112 207,112 207,112 53 06/29/12 Soto's Lawn Service,Inc. 19,680 19,680 19,680 54 07/18/12 Cardinal Contractors 13,633 13,633 13,633 55 07/25/12 W,E.Johnson Equipment 33,088 33,088 33,088 56 08/03/12 Hole Montes 49,982 49,982 49,982 57 09/04/12 Severn Trent Environmental S. 3,045 3,045 3,045 58 09/04/12 Cardinal Contractors 195,290 195,290 195,290 59 09/19/12 Hole Montes 21,350 21,350 21,350 60 09/19/12 BCI Technologies 33,279 33,279 33,279 61 09/19/12 Cardinal Contractors 52,400 52,400 52,400 Total FY 2012 $ 3,282,946 $ 3,282,946 $ $ 3,282,946 62 10/16/12 RMA Geological Consultants $ 5,990 $ 5,990 $ - $ 5,990 63 10/16/12 Cardinal Contractors 151,859 151,859 151,859 64 11/01/12 Hole Monies 10,027 10,027 10,027 65 12/11/12 Severn Trent 48,567 48,567 48,567 66 01/09/13 RMA Geological Consultants 9,170 9,170 9,170 67 01/17/13 Hole Montes 8,138 8,138 8,138 68 01/17/13 RMA Geological Consultants 16,746 16,746 16,746 69 01/17/13 Severn Trent 1,569 1,569 1,569 70 02/05/13 Cardinal Contractors 26,705 26,705 26,705 71 02/05/13 KW Controls 12,169 12,169 12,169 72 02/05/13 Hole Montes 2,533 2,533 2,533 73 02/21/13 KW Controls 12,169 12,169 12,169 74 04/23/13 RMA Geological Consultants 1,600 1,600 1,600 75 10/11/13 Xylem 43,747 43,747 43,747 76 02/25/14 Xylem 25,200 25,200 25,200 Total FY 2013 $ 376,187 $ 376,187 $ - $ 376,187 1 I Total FY 2014 $ $ - $ $ - 1 I Grand Total $ 5,376,394 $ 5,333,694 $ 42,700 $ 5,333,694 I Interest FY 2011 Interest $ 5,744 FY 2012 Interest 2,291 FY 2013 Interest 303 FY 2014 Interest 80 $ 8,419 Report Date:4/4/2014 16 1611 A PORT OF THE ISLANDS Community Improvement District All Funds Capital Improvement Program-Status Report Updated thru 3/31/14 ROADS PROGRAM 'PROJECT PAID FY 2014 PAID IN FY PROJECT NO PROJECT NAME OR DESCRIPTION „, INCEPTION TO FY 2015 FY 2016 FY 2017 FY 2018 ESTIMATEIrl 2014''' DATE f'1 STATUS 1 m rsO 'a 1r7” and IRMO r., - a I1 s'^ 2� , .r 'v P 0 1 t$1C01 .tlt00 $ tti $ * t a•�€4tg t-Uni t€Gttt 4,,f-'a' •�i ii ' d t "� €g ��} �3'r'� °o a qa R 4' Ias11r tste t $x'100.a r a 1I, a •000 4.141,.!,;;,"4.. $ .,. - a Tarlal Ftit;iieta P .jrsm ,a a ; a r, .r � � Total General Fund $ 50,0001- 1- '''' , IRRIGATION PROGRAM I I-9 -Vt`D tar/Crap unap $ $ $ • $ $ - $ 1ST-lacteal Told Irrigation Program $ • $ • $ - $ $ - $ - $ WATER PROGRAM W-14A Construction of New Water Treatment Plant $ 25200 $ 25,200 $ 4,409,326 $ - $ $ • $ • HM Project W-146 Inspection of New Water Treatment Plant $ $ $ 440.894 $ - $ - $ • $ HM Project New water meter replacement program to include backflow prevention (Replace+/-20%per year W-15 for 4 years) $ • $ - $ 195,565 $ - $ - $ - $ ST project W-19 Video surveillance and monitoring $ $ • $ • $ - $ 10,000 $ - $ • ST project W-20 Spare parts 5 $ ' $ - $ $ - $ - $ - ST project W-22 Fire hydrant repair and $ 4,000 $ - $ 3.090 $ • $ $ - $ • ST project Total Water Program $ 29,200 $ 25,200 $ 5,048,874 $ • $ 10,000,. $ - $ - WASTEWATER PROGRAM ST combined WW-23 SCADA and control panel for lift stations $ • $ - $ 77,137 $ 30,796 $ 30.796 $ 30.796 $ • w/W W26 WW-24 MDR Membranes $ 20,000 $ -• $ - $ 20,000$ 20.000 $ • $ • ST Trotal Wastewater Program $ 20,000 $ • $ 77,137 $ 50,796 $ 50,796 $ 30,796 '$ - _,WPAWri Total Water/Sewer Fundr 49,200 1$ 25,2001$ 5,126,0121$ 50,796 I$ 60,7981$ 30,796 I$ - NOTE Iii:The amounts shown in the'FY 2014 ESTIMATE'columns reflect the most recent approximation of what the District expects to spend on each project between October 1,2013 and September 30,2014. NOTE IZ: The amounts shown in the'PAID IN FY 2014'column reflects project expenses incurred between October 1,2013 and September 30,2014. The total of these columns will tie to the amounts reported as'Year to Date Actual-Capital Outlay'in the corresponding monthly financial statements. NOTE i31: The'PAID INCEPTION TO DATE'columns reflect any payments made between FY 2006 and present. Report Date:4/4/2014 17 . , , , 1611 AR PORT OF THE ISLANDS Community Improvement District All Funds Capital Improvement Program-Status Report Completed Projects i Project No 1 Project Name or Description 111 1 Project Total ICamPtettoo) Comments It Date G-1 Collier County Zoning/Fire Station Property $ 22,324 li(Iittitati Completed In FY 2010 G-2 Sign Variance Petition-Union Road $ 42,683 iiO 11 Completed In FY 2011 R1&2 jRoart rosuriacing and repair j$ 473,138 :x0071 Completed in FY 2007 1-1 Irrigation&Fire Control Panel Upgrade $ 54,621 , 10108 Completed In FY 2008 I-2 Irrigation Supply Well Prolect $ 34,765 „,:jotjawail Completed In FY 2009 1-3 Wellfield P9 Mechanical Upgrades 5 218,732 §.+a.t.e Completed in FY 2009 1-4 3rd well to provide irrigation water supply $ 287,793 403`rr:10 Completed in FY 2010 I.5 Wellfield SCADA $ 27,587 3/f0/501. Completed Completed in FY 2010 1-6 Electrical Upgrades for Wellfield and WWTP Generator $ 247,386 iti,:freio r. Completed In FY 2010 1-7 Canal PS Modifications $ 4,269 :drtie Completed in FY 2010 1-10 Wellhead Retrofitting $ 11,615 °a'..",a Completed in FY 2012 ®Well Monitoring $ 16,746 M Completed In FY 2013 IMMO Pump Retrofitting $ 10,770 -V'. r Completed in FY 2013 W-2 Water Treatment Plant-replace transfer pumps $ 9,887 °°:33 32008 Completed in FY 2008 W-4 Water Treatment Plant-repairs to building(roof,doors,windows,painting) $ 14,050 :'91302008 Completed in FY 2008 W-5 Water Treatment Plant-replace metal launders and walkways on softening unit&other repairs $ 56,877 10/31/2008 Completed in FY 2009 W-6 Water Treatment Plant-replace gaseous chem storage/feed sys(chlorine)w/liquid chem(bleach) 5 36,088' 8I302059 Completed In FY 2009 W-7 Water Treatment Plant-air condition room that houses compliance monitoring equipment $ 3,901 .9/80/2008 Completed in FY 2008 W-13 Water Treatment Plant-design new WTP $ 488,844 9/30/2011', Completed in FY 2011 W-14A Water Treatment Plant-New Construction $ 118,883 9/301.2013 Completed In Pi,2013 W-14B Water Treatment Plant-Inspection of new construction $ 10,671 9/30/2013 Completed In FY 2013 W-15 Water Treatment Plant-New meter replacement program(with backilow prevention) $ 1,112,360 913012011%Completed in FY 2011/2012 W-15 Water Treatment Plant-New meter replacement program(with backilow prevention) 8 42,924 -3.+3(3/32013 Completed in FY 2013 W-17 SCADA $ 223,093 10/113008 Completed in FY 2009 W-23 Slormwater Rention Ponds $ 110,776 5130/2011. Completed in FY 2011/2012 W-23a Disinfection Conversion-free chlorine to chioramines $ 11,427 9130/2009 Completed in FY 2009 WW-5 Wastewater Treatment Plant-two new mixers $ 18,810 9/30 r t' Com.leted In FY 2008 WW-8 Wastewater Treatment Plant-add second reuse pump $ 111,973 8/31/900..:: Completed in FY 2008 Wastewater Treatment Plant-replace gaseous chem storage/feed systems(chlorine and sulfur WW-10 dioxide)w/liquid chem(bleach and sodium thiosulfale) $ 36,088 .9190/2009 Completed In FY 2009 WW-13A Reuse Storage Tank $ 585,299 4/3012010 Completed in FY 2010 WW-13B Automation of reuse water system and supplemental water $ 55,358 5/31/2010 Completed In FY 2010 WW-18 DynaLift MBR Membrane System $ 1.112.360 41012011 Completed in FY 2011 WW-19 Electrical service upgrades at WWTP $ 231,100 90141140 Completed in FY 2009 WW-20 New WWTP Generator $ 110,776 x,- . =r I Corn.eted in FY 2009 WW-23 SCADA and control panel for lift stations $ 77.137 .,=9/30/2012 Completed in FY 2012 Report Date:4/4/2014 18 , , . . 1611A 8 PORT OF THE ISLANDS Community Improvement District General Fund Cash Flow Projections APR MAY JUN JUL AUG SEP 2014 2014 2014 2014 2014 2014 Cash Beginning Balance $ 808,499 $ 932,083 $ 904,663 $ 852,243 $822,340 $ 794,920 Cash Inflow 141,486 174 174 174 174 174 Cash Outflow (34,466) (27,594) (52,594) (30,078) (27,594) (52,594) CD Investment - - Add:Prepaid Items 1,921 - - - - Add: Due from WS Fund 27,436 - - - - Less:Current Liabilities(as of 3/31/14) (12,793) - - - - Total Estimated Cash Balance WITHOUT collection from Motwani $ 932,083 $ 904,663 $ 852,243 $ 822,340 $794,920 $ 742,500 Total Estimated Cash Balance WITH collection from Motwani $ 1,055,774 $ 1,028,354 S 975,934 $ 946,031 $918,611 $ 866,191 Cash Receipts Special Assessments-Levy $ 141,312 $ - $ - $ - $ - $ Special Assessments-Discount - - Interest 174 174 174 174 174 174 Total Cash Inflow $ 141,486 $ 174 $ 174 $ 174 $ 174 $ 174 Operating Expenditures Administrative P/R-Board of Supervisors $ 500 $ 500 $ 500 $ 1,000 $ 500 $ 500 FICA Taxes 38 38 38 77 38 38 ProfServ-Engineering 2,167 2,167 2,167 2,167 2,167 2,167 Prof Serv-Legal Services 1,042 1,042 1,042 1,042 1,042 1,042 Prof Serv-Mgmt Consulting Sery 2,435 2,435 2,435 2,435 2,435 2,435 Prof Serv-Property Appraiser - - ProfServ-Special Assessment - - - Annual Audit 3,500 - - Telephone - - - Postage and Freight 100 100 100 100 100 100 Rental-Meeting Room 25 25 25 50 25 25 Insurance-General Liability 1,921 - - 1,921 Printing&Binding 108 108 108 108 108 108 Legal Advertising 83 83 83 83 83 83 Miscellaneous Services 115 115 115 115 115 115 Misc.-Assessmnt Collection Cost 1,451 - - Misc.-Web Hosting 83 83 83 83 83 83 Office Supplies 42 42 42 42 42 42 Annual District Filing Fee - - - - Total Administrative $ 13,609 $ 6,737 $ 6,737 $ 9,221 $ 6,737 $ 6,737 Maintenance Contracts-Mgmt Services $ 8,333 $ 8,333 $ 8,333 $ 8,333 $ 8,333 $ 8,333 Contracts-Landscape 6,902 6,902 6,902 6,902 6,902 6,902 Electricity-Streetlighting 1,583 1,583 1,583 1,583 1,583 1,583 Utility-Irrigation 1,050 1,050 1,050 1,050 1,050 1,050 R&M-Renewal&Replacement 2,571 2,571 2,571 2,571 2,571 2,571 R&M-Roads 333 333 333 333 333 333 R&M-Signage 83 83 83 83 83 83 CIP' 25,200 - 25,000 Total Maintenance $ 20,857 $ 20,857 $ 45,857 $ 20,857 $ 20,857 $ 45,857 Total Cash Outflow $ mm 34,466 $ 27,594 $ 52,594 $ 30,078 $ 27,594 $ 52,594 'NOTES: Estimated CIP costs for the anticipated projects are shown quarterly. Report Date:4/4/2014 19 , , . 1611 A 8 PORT OF THE ISLANDS Community Improvement District Water and Sewer Fund Cash Flow Projections APR MAY JUN JUL AUG SEP 2014 2014 2014 2014 2014 2014 Cash Beginning Balance $ 598,444 $ 868,425 $ 253,102 $ 212,589 $ 180,591 $ 152,078 Cash Inflow 386,346 17,965 17,965 17,965 17,965 17,965 Cash Outflow-Expenses (55,682) (633,287) (58,478) (49,982) (46,478) (58,478) Add:Prepaid Items 1,921 Less:Due to General Fund (27,436) - Less:Current Liabilities(as of 3/31/14) (35,168) • - - Total Estimated Cash Balance WITHOUT collection from Motwanl $ 868,425 $ 253,102 $ 212,589 $ 180,591 $ 152,078 $ 111,564 Total Estimated Cash Balance WITH collection from Motwanl $ 1,223,263 $ 607,940 $ 567,427 S 535,429 $ 506,916 $ 486,402 Cash Receipts Special Assessments-Levy $ 368,381 $ - $ - $ $ $ - Special Assessments-Discount - - Water/Sewer/Irrigation Revenue 17,917 17,917 17,917 17,917 17,917 17,917 Interest/Miscellaneous 48 48 48 48 48 46 Total Cash Inflow $ 386,346 $ 17,965 $ 17,965 $ 17,965 $ 17,965 $ 17,965 Operating Expenditures Administrative P/R-Board 01 Supervisors $ 500 $ 500 S 500 $ 1,000 $ 500 $ 500 FICA Taxes 38 38 38 77 38 38 ProfServ-Engineering 2,167 2,167 2,167 2,167 2,167 2,167 ProfServ-Legal Services 1,042 1,042 1,042 1,042 1,042 1,042 ProfServ-Mgmt Consulting Sery 2,445 2,445 2,445 2,445 2,445 2,445 ProfServ-Property Appraiser - - - - - ProfServ-Special Assessments - - - • - Annual Audit 3,500 - - - Telephone • - - - - Postage and Freight 100 100 100 100 100 100 Rental-Meeting Room 25 25 25 50 25 25 insurance-General Liability 1,921 • - 1,921 - Printing&Binding 108 108 108 108 108 108 Legal Advertising 83 83 83 83 83 83 Miscellaneous Services 217 217 217 217 217 217 Misc:Assessmnt Collection Cost 3,783 - - - Office Supplies 42 42 42 42 42 42 Total Adminlstrative $ 15,970 9 6,766 $ 6,766 $ 9,250 $ 6,766 $ 6,766 Maintenance Contracts-Mgmt Services $ 25,794 $ 25,794 $ 25,794 $ 25,794 $ 25,794 $ 25,794 Contracts-Other Services - 1,750 - - - Communication-Teleph-Field 376 376 376 376 376 378 Utility-General 6,917 6,917 6,917 6,917 6,917 6,917 R&M-Irrigation 1,708 1,708 1,708 1,708 1,708 1,706 R&M-Water Plant 1,167 1,167 1,167 1,167 1,167 1,187 R&M-Waste Water Plant 3,750 3,750 3,750 3,750 3,750 3,750 Misc.-Licenses&Permits - - - 1,000 - - CIP' - 12,000 - 12.000 Total Maintenance $ 39,712 $ 41,462 $ 51,712 $ 40,712 $ 38,712 $ 51,712 Debt Service Principal and interest $ $ 585,059 $ - $ - $ $ Total Debt Service $ - $ 585,059 $ - $ - $ $ Total Cash Outflow $ 55,682 $ 633,287 $ 58,478 $ 49,962 $ 46,478 $ 56,478 'NOTES: Estimated GIP costs for the anticipated projects are shown quarterly. Report Date:4/4/2014 20 1 6 1 A B PORT OF THE ISLANDS Community Improvement District All Funds Cash Flow Projections-5 Year GENERAL FUND ADOPTED PROPOSED PROPOSED PROPOSED PROPOSED FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 Operating Revenues Assessments $435,400 $435,400 $435,400 $435,400 $435,400 Delinquent Assessments $123,691 $0 $0 $0 $0 Interest/Miscellaneous $2,090 $8,662 $9,291 $9,812 $10,220 Total Operating Revenues $561,181 $444,062 $444,691 $445,212 $445,620 Operating Expenditures Administrative $119,794 $123,388 $127,089 $130,902 $134,829 Maintenance $250,280 $257,788 $265,522 $273,488 $281,692 Total Operating Expenditures $370,074 $381,176 $392,612 $404,390 $416,522 Capital Expenditures CIP Projects $50,000 $0 $0 $0 $0 Total Capital Expenditures $50,000 $0 $0 $0 $0 Estimated Beginning Cash Balance $866,191 $929,077 $981,156 $1,021,978 'Estimated Ending Cash Balance' $ 866,191 $929,077 $981,156 $1,021,978 $1,051,076) WATER AND SEWER ENTERPRISE FUND ADOPTED PROPOSED PROPOSED PROPOSED PROPOSED FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 Operating Revenues Assessments $1,089,624 $1,089,624 $1,089,624 $1,089,624 $1,089,624 Delinquent Assessments $354,838 $0 $0 $0 $0 Water/Sewer/Irrigation Revenue $215,000 $215,000 $215,000 $215,000 $215,000 Interest/Miscellaneous $578 $2,838 $2,838 $2,838 $2,014 Total Operating Revenues $1,660,040 $1,307,482 $1,307,462 $1,307,462 $1,306,638 Operating Expenditures Administrative $143,047 $143,047 $143,047 $143,047 $143,047 Maintenance $482,795 $482,795 $482,795 $482,795 $482,795 Total Operating Expenditures $625,842 $625,842 $625,842 $625,842 $625,842 Capital Expenditures CIP Projects $49,200 $50,796 $60,796 $30,796 $0 Total Capital Expenditures $49,200 $50,796 $60,796 $30,796 $0 Debt Service Principal and Interest $655,360 $655,360 $655,360 $655,360 $655,360 Total Debt Service $655,360 $655,360 $655,360 $655,360 $655,360 Estimated Beginning Cash Balance $466,402 $441,867 $407,331 $402,796 'Estimated Ending Cash Balance* $ 466,402 $441,867 $407,331 $402,796 $428,232] 'Note:Estimated FYI4 ending cash balance includes amounts due from Hotel parcel. 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329 329 Interest-Tax Collector 34 32 - - - Special Assmnts-Tax Collector 402,231 402,232 435,400 294,088 141,312 435,400 430,235 Special Assmnts-Discounts (11,204) (8,552) (17,416) (9,421) (9,421) (17,209) Other Miscellaneous Revenues 1,575 - 1,162 - 1,162 1 TOTAL REVENUES 399535 400,191 420574 287,244 142598 429,642 415,177 EXPENDITURES Administrative P/R-Board of Supervisors 6,200 6,800 7,000 3,000 4,000 7,000 7,000 FICA Taxes 474 520 536 230 306 536 536 Prof Serv-Engineering 22,923 18,450 26,000 12,427 12,427 24,854 26,000 ProfServ-Legal Services 38,472 28,245 12,500 6,511 6,511 13,022 14,000 ProfServ-Mgmt Consulting Sery 27,539 28,365 29,216 14,608 14,608 29,216 30,092 ProfServ-Property Appraiser 6,531 6,531 6,531 6,531 - 6,531 6,454 ProfServ-Special Assessment 8,974 9,243 9,520 9,520 - 9,520 9,806 Auditing Services 3,500 3,500 3,750 3,500 3,500 3,500 Communication-Telephone 36 14 100 - - Postage and Freight 1,071 1,030 1,200 430 430 860 1,200 Rental-Meeting Room 325 300 350 150 200 350 350 Insurance-General Liability 7,690 8,103 9,028 3,841 3,841 7,682 8,450 Printing and Binding 1,239 1,006 1,300 337 674 1,011 1,300 Legal Advertising 831 223 1,000 661 350 1,011 1,000 Miscellaneous Services 890 543 1,380 210 210 420 1,380 Misc-Assessmnt Collection Cost 4,816 4,860 8,708 5,693 3,015 8,708 8,605 Misc-Web Hosting 119 969 1,000 354 646 1,000 1,000 Office Supplies 261 186 500 75 75 150 500 Annual District Filing Fee 175 175 175 175 175 175 Total Administrative 132,066 119,063 119,794 64,753 50,793 115,546 121,347 Field Contracts-Mgmt Services 98,536 97,123 100,000 50,000 50,000 100,000 100,000 Contracts-Landscape 83,115 85,727 82,830 41,415 41,415 82,830 82,830 Electricity-Streetlighting 16,615 18,154 19,000 7,829 7,829 15,658 19,000 Utility-Irrigation 12,670 13,060 12,600 8,362 8,362 16,724 17,000 R&M-Renewal and Replacement 12,325 12,714 30,849 21,440 21,440 42,880 70,000 R&M-Irrigation 1 - R&M-Roads&Alleyways - 4,000 1,700 2,300 4,000 4,000 R&M-Signage - - 1,000 V 1,000 1,000 1,000 Capital Outlay - 50,000 50,000 50,000 - Total Field 223,261 226,778 300,280 130,746 182,346 313,092 293,830 TOTAL EXPENDITURES 355,327 345,841 420,074 195,499 233,139 428,638 415,177 Annual Operating Budget Fiscal Year 2015 1 1611 A PORT OF THE ISLANDS Community Improvement District General Fund Summary of Revenues,Expenditures and Changes In Fund Balances Fiscal Year 2015 Proposed Budget AMENDED ACTUAL PROJECTED TOTAL ANNUAL ACTUAL ACTUAL BUDGET THRU APR- PROJECTED BUDGET ACCOUNT DESCRIPTION FY 2012 FY 2013 FY 2014 MAR-2014 SEP-2014 FY 2014 FY 2015 Excess(deficiency)of revenues Over(under)expenditures 44,208 54,350 - 91,745 (90,741) 1,004 OTHER FINANCING SOURCES(USES) Operating Transfers-Out (368,000) (368,000) (368,000) Contribution to(Use of)Fund Balance - - (368,000) - - TOTAL OTHER SOURCES(USES) - - (736,000) (368,000) - (368,000) - Net change in fund balance 44,208 54,350 (368,000) (276,255) (90,741) (366,996) - FUND BALANCE,BEGINNING 1,162,147 1,206,355 1,260,705 1,260,705 - 1,260,705 893,709 FUND BALANCE,ENDING $1,2 $1,260,705 $ 892,705 $ 984,450 $(90,741) $ 893,709 $ 893,709 Annual Operating Budget Fiscal Year 2015 2 1611 A8 PORT OF THE ISLANDS Community Improvement District General Fund Budget Narrative Fiscal Year 2015 REVENUES Interest-Investments The District earns interest on the monthly average collected balance for their operating accounts. Special Assessments-Tax Collector The District will levy a Non-Ad Valorem assessment on all the assessable property within the District in order to pay for the operating expenditures during the Fiscal Year. Special Assessments-Discounts Per Section 197.162, Florida Statutes, discounts are allowed for early payment of assessments. The budgeted amount for the fiscal year is calculated at 4%of the anticipated Non-Ad Valorem assessments. EXPENDITURES Administrative P/R-Board of Supervisors Chapter 190 of the Florida Statutes allows for members of the Board of Supervisors to be compensated$200 per meeting at which they are in attendance. The amount for the Fiscal Year is based on 5 Board members paid for attending 14 meetings. The fees will be split evenly with the Water&Sewer Fund. FICA Taxes Payroll taxes for supervisor salaries are calculated as 7.65%of payroll. Professional Services-Engineering The District's engineer provides general engineering services to the District, i.e. attendance and preparation for monthly board meetings when requested, review of invoices,and other specifically requested assignments. The budgeted amount for the fiscal year is based on prior year spending and anticipated costs. The cost will be split evenly with the Water& Sewer Fund. Professional Services-Legal Services The District's Attorney provides general legal services to the District, i.e., attendance and preparation for monthly Board meetings, review of contracts, review of agreements and resolutions, and other research as directed by the Board of Supervisors and the District Manager. The fees will be split evenly with the Water & Sewer Fund based on the percent budgeted for each fund. Professional Services-Management Consulting Services The District receives Management, Accounting and Administrative services as part of a Management Agreement with Severn Trent Environmental Services, Inc. Professional Services-Property Appraiser The Property Appraiser provides the District with a listing of the legal description of each property parcel within the District boundaries, and the names and addresses of the owners of such property. The District reimburses the Property Appraiser for necessary administrative costs incurred to provide this service. Per the Florida Statutes, administrative costs shall include, but not be limited to, those costs associated with personnel, forms, supplies, data processing, computer equipment, postage,and programming. The budget for collection costs was based on 1.5%of the anticipated assessment collections. Professional Services-Special Assessment The District has contracted with Severn Trent Management Services, Inc. to levy annual assessments, update the District's tax roll,prepare estoppel letters and handle any customer service questions regarding assessments. Annual Operating Budget Fiscal Year 2015 3 1611 A PORT OF THE ISLANDS Community Improvement District General Fund Budget Narrative Fiscal Year 2015 EXPENDITURES Administrative(continued) Auditing Services The District is required to conduct an annual audit of its financial records by an Independent Certified Public Accounting Firm. Costs will be split evenly with the Water&Sewer Fund. Postage and Freight This represents costs associated with actual postage and/or freight used for District mailings including agenda packages, vendor checks and other correspondence. The fees will be split evenly with the Water&Sewer Fund. Rentals—Meeting Room The District is charged $50 per occurrence for the use of the meeting room at which the District's meetings are held. The district anticipates holding 14 meetings. This fee will be split evenly with the Water&Sewer Fund. Insurance—General Liability The District currently has its Insurance Policy with the Florida Municipal Insurance Trust. This includes general liability, storage tank and property insurance. The FY 2015 budget includes an estimated 10% increase of the actual FY 2014 premium. Printing and Binding This represents costs associated with copies used in the preparation of agenda packages, required mailings, and other special projects. The budgeted amount for the fiscal year is based on prior year spending. The fees will be split with the Water&Sewer Fund based on the percent budgeted for each fund. Legal Advertising The District is required to advertise various notices for monthly Board meetings and other public hearings in a newspaper of general circulation.The board will advertise for their meetings annually. The fees will be split with the Water&Sewer Fund based on the percent budgeted for each fund. Miscellaneous Services This includes monthly bank charges and any other miscellaneous expenses that may be incurred during the year. Miscellaneous-Assessment Collection Costs The District reimburses the Collier County Tax Collector for her or his necessary administrative costs. Per the Florida Statutes, administrative costs shall include,but not be limited to, those costs associated with personnel,forms,supplies, data processing, computer equipment, postage, and programming. The District also compensates the Tax Collector for the actual cost of collection or 2% on the amount of special assessments collected and remitted,whichever is greater. The FY2015 budget for collection costs was based on a maximum of 2%of the anticipated assessment collections. Miscellaneous-Web Hosting The District expects to incur costs associated with Web Hosting. Office Supplies Supplies used in the preparation and binding of agenda packages,required mailings,and other special projects. Annual District Filing Fee The District is required to pay an annual fee of$175 to the Department of Economic Opportunity Division of Community Development. Annual Operating Budget Fiscal Year 2015 4 1611A,8 PORT OF THE ISLANDS Community Improvement District General Fund Budget Narrative Fiscal Year 2015 EXPENDITURES Field Contracts-Mgmt Services The District has contracted with Severn Trent Environmental Services to provide operating, maintenance and field management services. This contract includes a predetermined amount of R&M costs. Costs above the specified amount are recorded as'R&M-Renewal and Replacement'. Any unused R&M costs are returned to the district. Contracts-Landscape Soto's Lawn currently provides monthly landscape services to the district for a monthly fee of$6,902($82,830/year). Electricity-Streetlighting The District currently has 3 electric accounts with Lee County Cooperative for streetlights located on District Roads. Expenses are based on prior year's electric bills. The district receives a reimbursement for a portion of the decorative street lighting from Orchid Cove. Account No. Service Address 0051120000 0 Eveningstar Cay 4941120000 Newport Drive 5741120000 262 Stella Maris Utility-Irrigation The District is currently being billed by the Water/Sewer Fund of Port of the Islands CID for Irrigation water for the common areas that the District is required to maintain. R&M-Renewal and Replacement Various costs incurred as needed including but not limited to the entrance,monuments,lighting and lake mgmt. R&M-Roads& Alleyways Expenses incurred while maintaining District roadways. R&M-Signage This category includes costs for maintaining or replacing signage throughout the District. Capital Outlay Monies spent on capital improvement projects as identified by the board. Annual Operating Budget Fiscal Year 2015 5 1611 A8 PORT OF THE ISLANDS Community Improvement District General Fund Exhibit"A" Allocation of Fund Balances AVAILABLE FUNDS Amount Beginning Fund Balance-Fiscal Year 2015 $ 893,709 Net Change in Fund Balance-Fiscal Year 2015 - Reserves-Fiscal Year 2015 Additions (Total Funds Available(Estimated)-9/30/2014 893,709 I ALLOCATION OF AVAILABLE FUNDS Assigned Fund Balance Operating Reserve-First Quarter Operating Capital 103,794 11i Subtotal 103,794 I Total Allocation of Available Funds 103,794 I Total Unassigned(undesignated)Cash $ 789,915 Notes (1)Represents approximately 3 months of operating expenditures Annual Operating Budget Fiscal Year 2015 6 161 1A .- PORT OF THE ISLANDS Community Improvement District Water And Sewer Fund Summary of Revenues, Expenses and Changes in Net Assets Fiscal Year 2015 Proposed Budget AMENDED ACTUAL PROJECTED TOTAL ANNUAL ACTUAL ACTUAL BUDGET THRU APR- PROJECTED BUDGET ACCOUNT DESCRIPTION FY 2012 FY 2013 FY 2014 MAR-2014 SEP-2014 FY 2014 FY 2015 OPERATING REVENUES Interest-Investments $ 2,686 $ 337 $ 578 $ 138 $ 138 $ 276 $ 292 Water Revenue 41,089 41,561 45,000 26,117 26,117 52,234 45,000 Sewer Revenue 62,574 64,573 70,000 38,583 38,583 77,166 70,000 Irrigation Fees 82,528 91,707 100,000 48,274 48,274 96,548 95,000 Meter Fees 2,500 1,250 - 1,250 Net Incr(Derr)In FMV-Invest 6,435 2,942 612 612 Special Assmnts-Tax Collector 1,048,559 1,048,562 1,135,025 766,645 368,381 1,135,026 1,167,623 Special Assmnts-Discounts (29,206) (22,294) (45,401) (24,558) - (24,558) (46,705) Disposition of Fixed Assets (105,502) - - - Other Miscellaneous Revenues 5,045 6,895 - 7,914 7,914 - I TOTAL OPERATING REVENUES 1,116,708 1,234,283 1,305,202 864,975 481,493 1,346,468 1,331,210 I OPERATING EXPENSES Personnel and Administration P/R-Board of Supervisors 6,200 6,800 7,000 3,000 4,000 7,000 7,000 FICA Taxes 474 520 536 230 306 536 536 ProfServ-Engineering 22,923 18,450 26,000 12,427 12,427 24,854 26,000 Prof Serv-Legal Services 38,472 28,245 12,500 6,511 6,511 13,022 14,000 Prof Serv-Mgmt Consulting Sery 27,652 28,482 29,336 14,668 14,668 29,336 30,216 ProfServ-Property Appraiser 17,025 17,025 17,025 17,025 - 17,025 17,514 ProfServ-Special Assessment 7,655 7,885 8,122 8,122 - 8,122 8,366 Prof Serv-Utility Billing 9,053 - - - Auditing Services 3,500 3,500 3,750 - 3,500 3,500 3,500 Communication-Telephone 36 14 100 - - - - Postage and Freight 696 786 1,200 485 485 970 1,200 Rental-Meeting Room 325 300 350 150 200 350 350 Insurance-General Liability 7,690 7,577 9,028 3,841 3,841 7,682 8,450 Printing and Binding 930 754 1,300 337 674 1,011 1,300 Legal Advertising 670 162 1,000 661 350 1,011 1,000 Miscellaneous Services 2,265 2,467 2,600 597 597 1,194 2,600 Misc-Assessmnt Collection Cost 12,660 12,670 22,701 14,842 7,859 22,701 23,352 Office Supplies 305 214 500 75 75 150 500 Depreciation Expense 321,266 491,203 - - - - Total Personnel and Admin 479 a 797 627 054 143,048 82,971 55,493 138,464 145,885 _.. ,...._ ......,..,..__2 t Water-Sewer Comb Services Contracts-Mgmt Services 299,592 302,932 309,533 154,766 154,767 309,533 309,533 Contracts-Other Services 1,750 1,750 1,750 - 1,750 1,750 - Contracts-Generator Maintenance - - - 1,750 Communication-Teleph-Field 4,033 4,595 4,512 2,386 1,786 4,172 4,512 Utility -General 81,516 80,034 83,000 42,616 42,616 85,232 87,000 R&M-Irrigation 38,517 9,845 20,500 21,792 21,792 43,584 35,000 R&M-Water Plant 45,712 47,699 14,000 9,859 9,859 19,718 20,000 Annual Operating Budget Fiscal Year 2015 7 . , 1611 A ` --.- PORT OF THE ISLANDS Community Improvement District Water And Sewer Fund Summary of Revenues, Expenses and Changes in Net Assets Fiscal Year 2015 Proposed Budget AMENDED ACTUAL PROJECTED TOTAL ANNUAL ACTUAL ACTUAL BUDGET THRU APR- PROJECTED BUDGET ACCOUNT DESCRIPTION FY 2012 FY 2013 FY 2014 MAR-2014 SEP-2014 FY 2014 FY 2015 R&M-Waste Water Plant 82,093 26,338 45,000 7,396 7,396 14,792 15,000 Misc-Bad Debt 2,079 1,267 - 99 - 99 - Misc-Licenses&Permits 5,375 4,375 4,500 6,375 6,375 6,375 Cap Outlay-Water Plant 4,000 25,200 25,200 - Cap Outlay-Waste Water Plant - 20,000 - - 50,796 Total Water-Sewer Comb Services 560,667 478,835 506,795 270,489 239,966 510,455 529,966 Debt Service Principal Debt Retirement - - 514,758 - 514,758 514,758 532,827 Interest Expense 174,899 157,236 140,601 11,717 128,884 140,601 122,533 Total Debt Service 174,899 157,236 655,359 11,717 643,642 655,359 655,360 TOTAL OPERATING EXPENSES 1,215,363 1,263,125 1,305,202 365,177 939,101 1,304,278 1,331,210 Operating income(loss) (98,655) (28,842) - 499,798 (457,608) 42,190 (0) OTHER FINANCING SOURCES(USES) Intertund Transfer-In - 368,000 368,000 - - 368,000 - Contribution to(Use of)Fund Balance - - I TOTAL OTHER SOURCES(USES) - 368,000 368,000 368,000 - Change in net assets (98,655) (28,842) 368,000 867,798 (457,608) 410,190 (0) TOTAL NET ASSETS,BEGINNING 7,647,201 7,548,546 7,519,704 7,519,704 - 7,519,704 7,929,894 TOTAL NET ASSETS,ENDING .$7,548,546 $7,519,704 $7,887,704 $8,387,502 $457,608) $ 7,929,894 $7,929,894 Annual Operating Budget Fiscal Year 2015 8 1611 A 8 PORT OF THE ISLANDS Community Improvement District Water and Sewer Fund Budget Narrative Fiscal Year 2015 REVENUES Interest-Investments The District earns interest income on their operational accounts, Water Revenue Based on prior year's budget and water consumption and anticipated use. Sewer Revenue Based on prior year's budget and waste water consumption and anticipated use. Irrigation Fees Based on prior year's budget and irrigation water consumption and anticipated use. Special Assessments-Tax Collector The District will levy a Non-Ad Valorem assessment on all the assessable property within the District in order to pay for the debt service expenditures during the Fiscal Year. Special Assessments-Discounts Per Section 197.162, Florida Statutes,discounts are allowed for early payment of assessments. The budgeted amount for the fiscal year is calculated at 4%of the anticipated Non-Ad Valorem assessments. EXPENDITURES Administrative P/R Board of Supervisor Salaries Chapter 190 of the Florida Statutes allows for a member of the Board of Supervisors to be compensated for a meeting attendance and to receive $200 per meeting plus payroll taxes. The amount for the Fiscal Year is based on 5 Board members paid for attending 14 meetings. The fees will be split evenly with the General Fund. FICA Taxes Payroll taxes for supervisor salaries are calculated as 7.65%of payroll. Professional Services-Engineering The District's engineer provides general engineering services to the District, i.e. attendance and preparation for monthly board meetings when requested, review of Invoices, and other specifically requested assignments. The fees will be split evenly with the General Fund. Professional Services-Legal Services The District's Attorney provides general legal services to the District, i.e., attendance and preparation for monthly Board meetings, review of contracts, review of agreements and resolutions, and other research assigned as directed by the Board of Supervisors and the District Manager.The fees will be split evenly with the General Fund. Professional Services-Management Consulting Services The District receives Management, Accounting and Administrative services as part of a Management Agreement with Severn Trent Management Services, Inc. Annual Operating Budget Fiscal Year 2015 9 • 1611 A sp, PORT OF THE ISLANDS Community Improvement District Water and Sewer Fund Budget Narrative Fiscal Year 2015 [EXPENDITURES j Administrative(continued) Professional Services-Property Appraiser The Property Appraiser provides the District with a listing of the legal description of each property parcel within the District boundaries, and the names and addresses of the owners of such property. The District reimburses the Property Appraiser for necessary administrative costs incurred to provide this service. Per the Florida Statutes, administrative costs shall include, but not be limited to, those costs associated with personnel, forms, supplies, data processing, computer equipment, postage, and programming. The FY2015 budget for collection costs was based on 1.5% of the anticipated assessment collections. Professional Services-Special Assessment The District has contracted with Severn Trent Management Services, Inc. to levy annual assessments, update the District's tax roll, prepare estoppel letters and handle any customer service questions regarding assessments. Auditing Services The District is required to conduct an annual audit of its financial records by an Independent Certified Public Accounting Firm. The fees will be split evenly with the General Fund. Communication-Telephone Telephone and fax machine expenses. The budgeted amount for the fiscal year is based on prior year spending. The fees will be split with the General Fund based on the percent budgeted for each fund. Postage and Freight This represents actual postage and/or freight used for District mailings including agenda packages, vendor checks and other correspondence.The fees will be split with the General Fund based on the percent budgeted for each fund. Rentals—Meeting Room The District is charged$50 per occurrence for the use of the meeting room at which the district's meetings are held. The district anticipates holding 14 meetings during the year. This cost will be shared evenly with the General Fund. Insurance—General Liability The District currently has its Insurance Policy with the Florida Municipal Insurance Trust.The FY 2015 budget includes an estimated 10%increase of the actual FY 2014 premium. Printing and Binding Copies used in the preparation of agenda packages,required mailings, and other special projects. The budgeted amount for the fiscal year is based on prior year spending and anticipated costs. The fees will be split with the General Fund based on the percent budgeted for each fund. Legal Advertising The District is required to advertise various notices for monthly Board meetings and other public hearings in a newspaper of general circulation. The board has chosen to advertise for their meetings annually. The fees will be split with the General Fund based on the percent budgeted for each fund. Miscellaneous Services This includes bank charges and any miscellaneous expenses that may be incurred during the year. Miscellaneous-Assessment Collection Cost The District reimburses the Tax Collector for her or his necessary administrative costs. Per the Florida Statutes, administrative costs shall include, but not be limited to, those costs associated with personnel, forms, supplies, data processing, computer equipment, postage, and programming. The District also compensates the Tax Collector for the actual cost of collection or 2%on the amount of special assessments collected and remitted,whichever is greater. The FY2015 budget for collection costs was based on a maximum of 2%of the anticipated assessment collections. Annual Operating Budget Fiscal Year 2015 10 1611 Ag PORT OF THE ISLANDS Community Improvement District Water and Sewer Fund Budget Narrative Fiscal Year 2015 LEXPENDITURES Administrative(continued) Office Supplies Supplies used in the preparation and binding of agenda packages,required mailings,and other special projects. The fees will be split with the General Fund based on the percent budgeted for each fund. Field Contracts-Mgmt Services The District has contracted with Severn Trent Environmental Services to provide operating, maintenance and field management services. This contract includes a predetermined amount of R&M costs. Costs above the specified amount are recorded as'R&M-Renewal and Replacement'. Any unused R&M costs are returned to the district. Contracts-Other Services Preventative generator maintenance services will be provided by Superior Power. Communication—Teleph—Field Century Link and Sprint provide communication services to the District. The following accounts are Included In this line item: Vendor Description Annual Amount Century Link Plant Land Line (239-642-9219) $3,180 Century Link Plant Fax Line (239-642-9392) 504 Simplex Grinnell Alarm Monitoring 744 Sprint Automated svc to notify Bob of power failures 84 Total $4,512 Utility-General The District currently has 10 electric accounts with Lee County Cooperative for irrigation, lift stations, water and waste water plant.The estimated cost is based on prior year's average monthly electric bills and anticipated use. Account No. Service Address Svc.Type 9741120000 25000 E.Tamiami Irrigation 1941120000 0 Port of the Islands Irrigation 3841120000 119 Newport Drive Irrigation 7841120000 Union Road Irrigation 0941120000 245 Stella Marls Drive Lift Station 1841120000 0 Newport Drive Lift Station 7624900000 160 Cays Drive Lift Station 6941120000 0 Cays Drive Lift Station 3083520000 0 Newport Drive Lift Station 3941120000 86112700 P Islands Waste Water R&M—Irrigation Repair and maintenance costs associated with the main pumps and other irrigation equipment at the plant. R&M—Water Repair and maintenance costs associated with the water plant. R&M—Waste Water Repair and maintenance costs associated with the waste water plant. Annual Operating Budget Fiscal Year 2015 11 1611 A8 PORT OF THE ISLANDS Community Improvement District Water and Sewer Fund Budget Narrative Fiscal Year 2015 EXPENDITURES Field(continued) Miscellaneous-Licenses& Permits Costs incurred for various licenses and permits pertaining to the water and waste water plants including an annual drinking water license and waste water regulatory fee. Capital Outlay—Waste Water Plant Funds spent on capital improvement projects for the waste water plant. • Ww-23$30,796 SCADA AND CONTROL PANEL • Ww-24$20,000 MBR MEMBRANES Debt Service Principal Debt Retirement Principal payment due on Series 2010 bond. Interest Expense Interest payment due on Series 2010 bond. Annual Operating Budget Fiscal Year 2015 12 PORT OF THE ISLANDS 1 6 i 1 A8 Community Improvement District Debt Amortization Series 2010 Bond Period Coupon Debt Annual Debt Ending Principal Rate interest SeMce Service 11/1/2014 $61,266.55 $61,266.55 5/1/2015 $532,826.51 3.510% $61,266.55 $594,093.06 $655,359.61 11/1/2015 $51,915.45 $51,915.45 5/1/2016 $551,528.72 3.510% $51,915.45 $603,444.17 $655,359.62 11/1/2016 $42,236.12 $42,236.12 5/1/2017 $570,887.38 3.510% $42,236.12 $613,123.50 $655,359.62 11/1/2017 $32,217.04 $32,217.04 5/1/2018 $590,925.52 3.510% $32,217.04 $623,142.56 $655,359.60 11/1/2018 $21,846.30 $21,846.30 5/1/2019 $611,667.01 3.510% $21,646.30 $633,513.31 $655,359.61 11/1/2019 $11,111.55 $11,111.55 5/1/2020 $633,136.52 3.510% $11,111.55 $644,248.07 $655,359.62 Total $4,005,730.15 $581,787.14 $4,567,517.29 $4,587,517.29 Annual Operating and Debt Service Budget Fiscal Year 2015 13 1611 148 Port of the islands Community Improvement District Supporting Budget Schedules Fiscal Year 2015 . , . . PORT OF THE ISLANDS 16 i 1 Ag Community Improvement District Port of the Islands Community improvement District Non-Ad Valorem Assessment Roll FY 2014.2015 Product Maint.ERC Maint/ERC W/S ERC W/S Standby W/S Capital Total per Type Allocation $ 395 Allocation $1,156 Product $445 $711 Hotel Room 1.00 $395 0.60 $267 $427 $1,089 Condo Unit 1.00 $395 0.80 $356 $569 $1,320 Single Family 1.00 $395 1.00 $445 $711 $1,551 Comparison FY 2014 to FY 2015 Product Total Total Increase % Type FY 2015 FY 2014 (Decrease) Change Hotel Room $1,089 $1,074 $15 1% Condo Unit $1,320 $1,299 $21 2% Single Family $1,551 $1,524 $28 2% Annual Operating Budget Fiscal Year 2015 14 1611 A-8 PORT OF THE ISLANDS Community Improvement District All Funds Capital Improvement Program-Status Report Updated thru 3/31/14 ROADS PROGRAM PRO ECT I I PROJECT NAME OR DESCRIPTION FY 2019 PAD N FY PAID PROJECT NO. ESTIMATE ttl D IIIt INCEPTION TO FY 2015 FY 2016 FY 2017 FY 2018 STATUS DATE A608 rOslztlsd -.04 a t,Aatis#rig and tsar ol;cay s Drive ' r$3` Eskrt ted 1$100000 ,1$ 000$,. ' $ $ ' t 1 .r 1€ bnlo Rasdh n 1 Pavl .4:, (Eetim COsiV00,000) ' ,, $' 25.000 5, ' 6 $ �,, e 6,, WTgtal N1oads Progrslin , �C'.. :')'l':10,000 " , $ , '•. $ . $ .. . $ ; $ , Total General Fund $ 0.000 $ - 5 - $ - $ - $ - $ • IRRIGATION PROGRAM I I-9 VP D Ica 75hp pump $ - 5 S - $ 9 • $ l$T-tabled Total Irrigation Program $ - $ - $ - $ •. $ S ,, $ WATER PROGRAM W-14A Construction of New Water Treatment Plant $ 25.200 $ 25,200 $ 4,409,326 $ - $ - $ - $ - HM Project W-148 Inspection of New Water Treatment Plant $ - 5 $ 440.894 $ - $ - $ - $ • HM Protect New water meter replacement program to Include backflow prevention (Replace+1-20%per year W-15 for 4 years) $ - $ - $ 195.565 $ $ - $ $ - ST project W-19 Video surveillance and monitoring $ - S - $ - $ - $ 10,000 $ - $ - ST project W-20 Spare parts $ - $ - 5 - $ . $ . $ - $ - ST protect W-22 Fire hydrant repair and replacement $ 4.000 $ $ 3.090 $ - $ - $ - 5 - ST project Total Water Program $ 29,200. 6 25,200-$ 5,048.874 $ ...$ 10,000 $ - $ - • WASTEWATER PROGRAM INcombined SCADA and control.anal for Oft stations $ - $ 30,796 $ 30.796 $ 30,796 5 - w/WW-26 PEI S 20,000 $ 20,004'$ 20,004 $ � OIrii $ 20 000 IIMIIIIIIIIIIIIIIIIIII $ 50 796 $ 50,796 1a ' Total Waler/Sewer Fund 49,200 1311EZELIMMESEMBIIIMIQUIEICECIIIMEEILIIIIIIIIrdritra4 NOTE 1'1:The amounts shown In the'FY 2014 ESTIMATE'columns reflect the most recent approximation of what the District expects to spend on each project between October 1,2013 and September 30,2014. NOTE 12): The amounts shown in the'PAID IN FY 2014'column reflects project expenses incurred between October 1,2013 and September 30,2014. The total of these columns will tie to the amounts reported as'Year to Date Actual-Capital Outlay'In the corresponding monthly financial statements. NOTE 131: The'PAID INCEPTION TO DATE'columns reflect any payments made between FY 2006 and present. Report Date:4/4/2014 15 . , , 1611 -A 8 toe. ko . ..,,,,, i k...) April 2014 Field Managers Report Water Treatment Plant Operations and Maintenance The Water Treatment Plant produced and distributed 2.939 MG for the month of March,which is an average of .094 MGD. Wastewater Plant Operations and Maintenance The WWTP treated approximately 2.339 MG for the month of March, which is an average of.075 MGD Reuse System Operations and Maintenance The reuse system delivered 6.203 MG for the month of March, which is an average of.239 MGD. Permit Comoliance: Water Treatment Plant: *AII permit requirements met Wastewater Treatment Plant *All permit requirements met • We had an inspection at our facility on 3/20/14, by the Collier County Pollution Control Department, and we were 100% in compliance. In The Community: • Our remaining backflow preventer installation near completion. Installation has taken a little bit longer than expected, but should be completed shortly. • I had Soto trim back the hedges around the lights shining on the Neport Drive sign. • Soto also trimmed the grass plants on the berm surrounding the Gun Club. 1 12600 Union Road Naples,Florida 34114•Tel 239-642-9219•Fax 239-642-9469•www.sevemtrentservices.com . . 1 611 A8 _ ..t. e_ k* Oti i1‘...) April 2014 Field Managers Report At Our Treatment Facility: • One of our employees has passed the Drinking Water Level C Exam. Another of our employees is preparing for the same Exam, to take later this week. • We had to replace the anoxic mixer#1 in WWTP.We already had a mixer and a float operational, in the warehouse. We will be sending the motor from the one we removed for repair in the upcoming weeks. CMMS Work Order Report—March 2014 Summary Total#of WO's 271 Total#of Preventative 269 Total#of Corrective 2 Total#of WO's Completed 271 Total Hours 141.5 2 12600 Union Road Naples,Florida 34114•Tel 239.642-9219•Fax 239-642-9469•vow.sevemtrentservices,com 1 6 F 1 AB 0,0(145-4e-- k° ce %,..3 April 2014 Field Managers Report Water Loss Reports Potable Water Report 5 - ..., 4 __. 35 E1 7- 1 4 ttrt-- (3 2 5 --2-1,1------- ;, '414 ' ')4- --,-* -- li -4 a 1 937 1 951 _.*. 2 6---'----,R .-- - /t'111' 1''''',/ I 741 -4ti ''''' 2 092 ..,- — •-It ,--- 15 C-,, ,,, 1}.tIma 1 617 a a:* i 1 092 1 136 0 5 1 ., , o J1,1 s ' I ) , 1 7-, Apr-13 May-13 Jun 13 Jul 13 Aug-I 3 Sep-13 Oct-13 Nov-I3 Dec-13 Jan-14 Feb-14 Mar 14 --0--A ater Produced --*--A ate(Billed —(r N Aater Lass Irrigation Water Report 8 662 9 0 8 065 80 7 740 7 700 70 tr,..-- 44' - 141 1 '. '". 986 60 6 14 1 5 144 6 346 E 5 0 611_, s-,41 ..,4 676 -"IIIIIIrr 928 're 5 285 40 2 30 .:0.3 3 095 2 0 10 6°0 7°a 5% 2% 5% 6.0 laor, 500 8% 6% 3% 4% Apr-13 May 13 Jun 13 Jul 13 Aug-13 Sep-13 Oct-13 Nov-13 Dec-13 Jan-14 Feb-14 Mar 14 10 1 4.www.I n't gat i On Meter ..........inigthon ailed 3 12600 Union Road Naples,Ronda 34114•Tel 239-642-9219•Fax 239-642-9469•www severntrentservices corn 1 '61, 1 A 8 Swade, Janice From: Ron Benson <RonBenson @hmeng.com> Sent: Thursday,April 17, 2014 155 PM To: Edge, Robert; 'Anthony Davis'; dalelambert@embarqmail.com; DICK ZIKO [rcziko @embarqmail.com]; Norine&Joe [dillonpoi @embargmail.com];Ted Bissell Cc: Dick, Robert; Underwood, Bert; Swade,Janice Subject: POI -Water Resource Summary Report Attachments: water resource summary thru mar 2014.pdf Here is the updated Water Resource Summary Report through March 2014. As can be seen from the graph,the maximum month amount of water withdrawn from the wells was about the same this year as last year. Without the reuse program,the withdrawal from the wells over the past 12 months would have been 33%greater than was observed. This is a significant savings of the water resource as well as reduces pressure on all of the CIDs water supply system components(well pumps and pipeline). The pipeline from the wellfield was installed back when Remuda Ranch was built and has limited capacity,so reduction in need to pump water from the wells makes this asset go farther. For an increase in the amount of water needing to be pumped to the WTP and drinking water and for irrigation increases the pressure which the pumps need to produce in addition to the higher flowrate pumped resulting in an exponential increase in power required as well as increases the potential of problems with the pipeline due to operation at otherwise higher pressures. Eventually,this water line will need to be replaced as it reaches the end of its useful life. One option will be to install a new water line (probably one size larger pipe) parallel to the existing in order to allow the old pipe to remain for possible emergency backup as well as not having to deal with potentially costly disposal issues since this is asbestos cement pipe. We will provide further information on this future project over the next couple of years. The long-term plan has always been to address this approximately ten years after the WTP project in order to attempt to link useful life of assets with anticipated availability of funding. Best wishes. Ron Ronald E. Benson,Jr., Ph.D., P.E. Senior Vice President/Principal Hole Montes, Inc. 950 Encore Way Naples, Florida 34110 (239)254-2000 (239) 254-2098(fax) (239) 777-1611 (mobile) From: Edge, Robert[mailto:Robert.Edge @STServices.com] Sent: Wednesday, April 16, 2014 7:07 AM To: 'Anthony Davis'; dalelambert@embarqmail.com; DICK ZIKO [rcziko @embargmail.com]; Norine&Joe [dillonpoi @embargmail.com];Ted Bissell Cc: Dick, Robert; Underwood, Bert; Ron Benson; Swade,Janice Subject: April 2014 Field Managers Report- POI Attached is my Field Managers Report for our next Board Meeting. 1 See y'all Friday! 16 I 1 8 �. Robert Edge Severn Trent Services 0: 239-642-9219 F: 239-642-9469 C: 239-289-4829 Email: Robert.EdoeCa�STServices.com 2 . . . . . 1611 * 8 .___. 1 , 1 Mil N N :,�Q x� I oN L .° w . o N u m CO .. ,, o 8 0 z E L m u ,-. O1 W 11. ' Mil a m w 1.11111111 mM o CL) Q O iii MIN- m «'' c a a -° O Off. 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N N Q 0: d N 00 00 V1 N m N V1 co K1 Y .-1 n N fn1 W Cr 'CI m N W N V1 h j N N-/ r7 N a Y Cr N O N N l0 rl IS N W kIl O▪ m N ui trl ... ti a N N H M t°'1 CO C N N N O V1 .„1 O R1 'N N f'1 to h N y o0 co W E 0 E O N in 1D...h Ln W n c t O ID LNl1 U h H N : : ! a N N a W N p ai n m O W W Cr CO O CO t0 N • N. U N r1 .y N VI 4 O m v N m to 00 N v O tO 1a � pp L N Oat r _..� tO'1 VN,' to ON1 H N Y ,I- N r1 .-1 2 h v O V1 •-i N V1 h O N O d ,my fNr1 N 01 W N Q1 N..'-4 Ifl In N N -1 ,...1 N O VI O N VI a0 O N 00 tO CL d a N 'i NN V1 N n troll IA a1 t '4. tNf1 O cc; N r1 C; N.•. O V1 V ni V1 O1 N m a! N h W co m Fi. 0 a ice+ X C 3 al O aJ C -ca CO- al `0 5 C a! 10 no 0.1 ` O Y O C v y a° Y CO Q — .9 p0 3 3 0 m O a Y 0. = E a E a ar c I] ?� c a, * .. 0 0 > c in 1a c N N O a0+ .°1. +' O y ar w 3 a o E E "-- m 10 m ; ro E m ,4 - `m 3 3 3 a, 3 c 33 m V V 0 al W a N a1 0° 33 tzz33 's31°- 3 is 1611 A 8 Contract# 13-6164 "Professional Services: Architect and Engineering"-for the following disciplines: CEI, Project Management, and Value Engineering (CEI) Civil, Road and Bridge Study, Planning and/or Design (CRB) Permitting (PR) Stormwater Study, Planning and/or Design (STR) Surveying and Mapping (SUR) Public Utilities Facilities (PU) FIXED TERM CONTRACT FOR PROFESSIONAL SERVICES THIS AGREEMENT is made and entered into this day of , 20 by and between the Board of County Commissioners for Collier County, Florida, a political subdivision of the State of Florida (hereinafter referred to as the "COUNTY" or "OWNER") and Hole Montes, Inc., authorized to do business in the State of Florida, whose business address is 950 Encore Way, Naples, FL 34110 (hereinafter referred to as the "CONSULTANT"). WITNESSETH: WHEREAS, it is in the best interests of OWNER to be able to obtain professional consulting services expeditiously when a need arises in connection with a Collier County project; and WHEREAS, Section 287.055, Florida Statutes (Consultant's Competitive Negotiation Act), makes provisions for a fixed term contract with a firm to provide professional services to a political subdivision, such as the County; and WHEREAS, OWNER has selected CONSULTANT in accordance with the provisions of Section 287.055, Florida Statutes, to provide professional consulting services on a fixed term basis as 1611 A p. SCHEDULE A WORK ORDER/PURCHASE ORDER Contract 13-6164"Professional Services: Architect and Engineering" Contract Expiration Date: , 201 This Work Order is for professional (describe)services for work known as: Project Name: Project No: The work is specified in the proposal dated , 201_which is attached hereto and made a part of this Work Order. In accordance with Terms and Conditions of the Agreement referenced above, this Work Order/Purchase Order is assigned to: Name of Firm Scope of Work: As detailed in the attached proposal and the following: * Task I * Task II * Task III Schedule of Work: Complete work within days from the date of the Notice to Proceed which is accompanying this Work Order. The Consultant agrees that any Work Order that extends beyond the expiration date of Agreement # 13- 6164 will survive and remain subject to the terms and conditions of that Agreement until the completion or termination of this Work Order. Compensation: In accordance with the Agreement referenced above, the County will compensate the Firm in accordance with following method(s): [Negotiated Lump Sum (NLS) ❑Lump Sum Plus Reimbursable Costs (LS+RC) ['Time & Material (T&M) (established hourly rate — Schedule B) ❑Cost Plus Fixed Fee (CPFF), (define which method will be used for which tasks)as provided in the attached proposal. Task I $ Task II $ Task III $ TOTAL FEE $ PREPARED BY: Name and Title Date APPROVED BY: (Dept Name) , Department Director Date APPROVED BY: type name, Division Administrator Date ACCEPTED BY: (Company Name) Name&Title of Authorized Company Officer Date A-1 1 6 1 1 8 SCHEDULE B: RATE SCHEDULE Standard Hourly Title Rate Principal $ 206.00 Senior Project Manager 172.00 Project Manager 147.00 Senior Engineer 157.00 Engineer 123.00 Senior Inspector 96.00 Inspector 76.00 Senior Planner 139.00 Planner 110.00 Senior Designer 114.00 Designer 94.00 Environmental Specialist 109.00 Senior Environmental Specialist 134.00 Scientist/Geologist 93.00 Senior Scientist/Geologist 118.00 Marine Biologist/Hydrogeologist 110.00 Senior Marine Biologist/Hydrogeologist 138.00 Senior GIS Specialist 139.00 GIS Specialist 102.00 Clerical/Administrative 62.00 Senior Technician 85.00 Technician 72.00 Surveyor and Mapper 120.00 CADD Technician 81.00 Survey Crew-2 man 130.00 Survey Crew-3 man 161.00 Survey Crew-4 man 189.00 Senior Architect 154.00 Architect 121.00 This list is not intended to be all inclusive. Hourly rates for other categories of professional, support and other services shall be mutually negotiated by Collier County and firm on a project by project basis as needed. B-1 1611 A DANIEL H. COX,P.A.,Attorney At Law Post Office Drawer CC Carrabelle,Florida 32322 Telephone(850)697-5555 Cell Phone(239)370-0842 Email dhcox @gtcom.net March 4,2014 Port of the Islands Community Improvement District c/o Severn Trent Services,Inc. 210 North University Drive, Suite 702 Coral Springs,Florida 33071 RE: ENGAGEMENT AS COUNSEL Dear Boards of Supervisors: This engagement consists of providing legal advice, counsel and representation,attending Board meetings,defending or bringing legal actions,preparing and reviewing legal documents,and rendering such other legal services as the Board of Supervisors might require related to services or projects that the Board is empowered to provide pursuant to its state law charter. The scope of services does not include representation of the District on matters relating to(i)levy of assessments, (ii)issuance and validation of bonds or other financing instruments,or(iii)providing any applicable Issuer's Counsel Opinion in relation to issuance of bonds or other financing instruments, each of which shall be subject to negotiation on a flat fee basis for each bond or financing closing. I will be compensated for these services as follows: i) Flat fee of$600.00 per meeting to attend all regular and special meetings of the Board of Supervisors,as requested by the Board or as necessary to update the Board on progress related to outstanding projects or litigation. ii) $225.00 per hour for each hour spent on matters related to this engagement outside of meetings as provided in subparagraph i,including the time spent preparing for those meetings. iii) $250.00 for Opinion Letters prepared in accordance with the American Bar Association Statement of Policy Regarding Lawyers'Responses to Auditor Requests for Information(December 1975). In addition to my hourly fee,office costs and expenses incurred during representation will be billed. I may also use my paralegal and/or contracted law clerk for assistance in researching issues. The hourly rates for my paralegal and law clerk and method of charging costs and expenses are 1611 A8 Port of the Islands Community Improvement District Engagement Letter March 4,2014 Page 2 shown below. These rates are reviewed periodically and may be increased from time to time,but not within six(6)months of the date of this letter. You will be advised in advance should this occur. STANDARD RATES FOR COSTS AND EXPENSES Telephone The actual cost of the cellular charge or the actual cost of the long distance charge. Photocopies $.25 per page. JPostage Actual amount of postage used. Westlaw or Computer research Actual amount of expense. Law Clerk's time $50.00 per hour. Paralegal's Time $50.00 per hour. Messenger Service,Delivery Service, Actual amount of expense. Federal Express and UPS Travel mileage IRS Rate Travel(parking, airfare, lodging,meals Actual amount of expense. and ground transportation) Miscellaneous costs advanced Actual amount of expense. You agree that if in the course of my representation of the District,I am made a party to a lawsuit and am found to have properly acted within the course of my authority as General Counsel, you will hold me harmless and reimburse me for any costs and legal fees that I incur defending such lawsuit. You may terminate my engagement at any time upon written notice. I will immediately cease performing services upon receiving such notice. You will be obligated,however,for the fees due for services rendered and costs incurred prior to my receipt of your termination of the engagement. I may terminate my engagement and representation of you under certain circumstances. I may terminate my engagement for your failure to promptly pay your bills for services rendered and costs incurred by me as long as it will have no material adverse effect on your interests and reasonable notice is given to you, and for any good cause reason permitted under the Rules of Professional Conduct of the Florida Bar. In certain circumstances, I may be ordered by a court to continue representing you even though good cause may exist for me to terminate our engagement. If ordered to continue representation,you will be responsible for all fees and costs. , . • . 1611A' g Port of the Islands Community Improvement District Engagement Letter March 4,2014 Page 3 If the terms described in this letter are satisfactory to you,please so indicate by signing the letter and returning one signed copy to me via regular mail. It has been an extreme pleasure to have served these Districts for the last 15 years. I appreciate the opportunity to represent you in connection with these matters,and look forward to continuing a mutually satisfactory relationship. Si an el H. ox,P.A., Attorney at Law Approved and agreed to this 11 day of r# I ,2014. 410 i Y omit.Dillon,Chairman Board of Supervisors Port of the Islands Community Improvement District 1611 A8 Port of the Islands Community Improvement District 210 N. University Dr.,Suite 802—Coral Springs—Florida 33071 (954)753-0380--(954)753-6183 fax April 19,2004 Dan Cox Daniel Cox,Attorney at Law 206 West 6th Street Carabelle,FL 32322 Dear Mr.Cox: Enclosed please find 2 signed copies of the Legal Service agreement between Port of the Island Community Improvement Districts and Daniel Cox, Attorney at Law, please sign it and return it to my attention, for your convenience enclosed please find a FEDEX return envelope. Should you have any questions or comments please do not hesitate to contact me at 954- 796-6638. tiSi cerelh P •r lb c onnell Adininst,a ye Assistant Enclosures 1 6 A AGREEMENT FOR LEGAL SERVICES THIS AGREEMENT,made and entered into this 19th day of March 2004,by and between the PORT OF' THE ISLANDS COMMUNITY IMPROVEMENT DISTRICT, a public corporation and limited, special and single purpose local government, organized and existing under the laws of the State of Florida,hereinafter referred to as"District,"and DANIEL H.COX,ATTORNEY AT LAW,hereinafter referred to as"Attorney". WHEREAS, District intends to employ Attorney to serve as the District's attorney of record,to provide legal advice, counsel and representation regarding District matters, attend District meetings, prepare and review legal documents prior to their adoption and execution. The District and Attorney agree as set forth below: ARTICLE I-SCOPE OF SERVICES It is understood and agreed that the scope of this Contract will consist of providing legal advice,counsel and representation, attending District meetings, defending or bringing legal actions,preparing and reviewing legal documents, and rendering such other legal services as the District might require related to services or projects that the District is empowered to provide pursuant to Chapter 190, Florida Statutes. The scope of services does not include representation of District on matters relating to levy of assessments, issuance and validation of bonds or other financing instruments, or providing any applicable Issuer's Counsel Opinion which shall be subject to negotiation on a flat fee basis for each bond or financing closing. ARTICLE 2-COMPENSATION It is understood and agreed that the payment of compensation for services under this Contract shall be according to the fee schedule attached hereto as Exhibit"A". Attorney shall provide a statement of services and costs on a monthly basis and payment shall be due in accordance with Florida Statutes. ARTICLE 3-REIMBURSABLE EXPENSES Reimbursable expenses consist of actual expenditures made by Attorney in the provision of service to the District for the incidental expenses in accordance with Florida Statutes. 4 1611 ARTICLE 4-ACCOUNTING RECORDS Records of Attorney pertaining to the services provided hereunder and reimbursable expenses shall be kept on a basis of generally accepted accounting principles and shall be available to the district or its authorized representative for observation or audit at mutually agreeable times. ARTICLE 5-REUSE OF DOCUMENTS All documents prepared or reviewed by Attorney pursuant to this Agreement are instruments of service. They are not intended or represented to be suitable for reuse by District or others on extensions of the project for which they were provided or on any other project. Any reuse without specific written consent by Attorney will be at the District's sole risk and without liability or legal exposure to Attorney. ARTICLE 6-INSURANCE Attorney shall, at its own expense, maintain insurance during the performance of its services under this Agreement,with limits of liability not less than the following: Workmen's Compensation Statutory Professional Liability for Errors and Omissions 51,000,000.00 ARTICLE 7-CONTINGENT FEE The Attorney warrants that it has not employed or retained any company or person,other than a bona fide employee working solely for the Attorney to solicit or secure this Agreement and that it has not paid or agreed to pay any person,company,corporation, individual, or firm,other than a bona fide employee working solely for the Attorney, any fee, commission, percentage, gift., or other consideration contingent upon or resulting from this Agreement. ARTICLE 8-PUBLIC RECORDS The Attorney shall allow public access to all documents, papers, letters,or other materials subject to the provisions of Chapter 119,Florida Statutes,and made or received by the District in conjunction with the Agreement. ARTICLE 9-NONDISCRIMINATION The Attorney covenants and agrees that it shall not discriminate against any employee or applicant for employment to be employed in the performance of the Agreement with respect to hiring, tenure,terms,conditions, 1611 8 4 or privileges of employment, or any matter directly or indirectly related to employment because of age, sex, or physical handicap(except where based on a bona fide occupation qualification); or because of marital status,race, color,religion,national origin,or ancestry. ARTICLE 10-VERIFICATION OF EMPLOYMENT STATUS The Attorney agrees that it shall bear the responsibility for verifying the employment status, under the Immigration Reform and Control Act of 1986,of all persons it employs in the performance of the Agreement. ARTICLE 11-TERMINATION Either the District or Attorney may terminate this Agreement without cause upon thirty(30)days written notice. At such time as Attorney receives notification of the intent of the District to terminate the contract,Attorney shall not perform any further services. In the event of any termination,Attorney will be paid for services rendered to the date of termination and all reimbursable expenses incurred to the date of termination. ARTICLE 12-SUCCESSORS AND ASSIGNS The District and Attorney each binds himself and his partners,successors and assigns to the other party of this Agreement and to the partners,successors and assigns of such other party with respect to all covenants of this Agreement. Neither the District nor Attorney shall assign, sublet or transfer any interest in the Agreement without the written consent of the other. IN WITNESS WHEREOF, the parties hereto have caused these presents to be executed the day and year first above written_ ATTEST: BOARD OF SUPERVISORS OF THE PORT OF THE ISLANDS COMMUNITY IMPROVEMENT DISTRICT, an Independent Special District 14 fO i rain, Ira a", ecret_ary, Richard G h} t an DANIE l a. { ' ATTORNEY AT LAW fly_ ant H.Cox 1611 A8 EXHIBIT A First Five Hours monthly will be billed at the rate of$125.00 per hour. Each additional hour beyond the first five hours will be billed at the rate of$200.00 per hour. Of Counsel attorney's hours will be billed at that attorney's prevailing rate. 4 1611 } All Port of the Islands Community Improvementp9i�ict Severn Trent Services, Management Services D Zrs[btgT#y Fl ORtO,� 210 North University Drive, Suite 702—Coral Springs Florida 33071 (954) 753-5841 —(954) 345-1292 Fax/OM MAY 29 Attn: 08 CLERK OF COURTS C May 20, 2014 Memorandum To: Mr. Robert Dick Severn Trent Services,Inc. 5911 Country Lakes Drive Fort Myers, Florida 33905 Reference: Minutes of Meeting Held April 18, 2014 and Approved May 16, 2014 From: Calvin Teague District Manager Enclosed for your records is a copy of the Minutes and corresponding attachments from the above-referenced meeting of the Port of the Islands Community Improvement District's Board of Supervisors. Please be sure to make these documents available for public access during normal business hours. If you have any questions, please contact Janice Swade at(954) 753-5841. Cc: For informational purposes only: Ms. Crystal Kinzel Director Clerk of the Circuit Court/Finance Department 3299 Tamiami Trail East Suite 403 Naples,Florida 34112-5746 Mr. Leo Ochs, Jr. Collier County Manager 3299 Tamiami Trail East Suite 202 Naples, Florida 34112 . 161 A MINUTES OF MEETING PORT OF THE ISLANDS COMMUNITY IMPROVEMENT DISTRICT The regular meeting of the Board of Supervisors of the Port of the Islands Community Improvement District was held Friday, April 18, 2014 at 10:00 a.m. at the Orchid Cove Clubhouse; 25005 Peacock Lane;Naples, Florida. Present and constituting a quorum were: Norine Dillon Chairperson Theodore Bissell Vice Chairman Anthony Davis Assistant Secretary Dale Lambert Assistant Secretary Richard Ziko Assistant Secretary Also present were: Calvin Teague District Manager Daniel Cox District Counsel Ronald Benson District Engineer Robert Edge Field Manager Robert Dick Severn Trent Services Operations Bert Underwood Severn Trent Services Operations Alan McLaughlin Ochopee Fire Department Jean Kungle POI Realty Jack Carey Resident Kathryn Kehlmeier Resident Dan Kelly Resident M. Marchand Resident Diane Mare Resident Dave Molberg Resident Robert McLaughlin Resident Nancy Riggott Resident Ken Riizzott Resident Dan Truckey Resident The following is a summary of the discussions and actions taken at the April 18, 2014 Port of the Islands Community Improvement District's Board of Supervisors Meeting. Monday,4/28/14 1611 A 8 April 18, 2014 Port of the Islands CID FIRST ORDER OF BUSINESS Call to Order and Roll Call Mrs. Dillon called the meeting to order; Mr. Teague called the roll. SECOND ORDER OF BUSINESS Approval of the Minutes of the March 21,2014 Meeting Mrs. Dillon stated each Board member received a copy of the Minutes of the March 21, 2014 Meeting; and requested any additions, corrections or deletions. There not being any, On MOTION by Mr. Bissell seconded by Mr. Davis with all in favor,the Minutes of the March 21, 2014 Meeting were approved. THIRD ORDER OF BUSINESS Public Comment on Agenda Items • Ms. Kehlmeier reminded everyone the Open House for the new fire department will be Saturday,April 19, 2014 from 9:00 a.m. to 11:00 a.m. FOURTH ORDER OF BUSINESS Presentation by Chief McLaughlin Regarding Fire Department Updates • Chief McLaughlin briefly discussed the Open House. • The department was given a high ISO rating. • Chief McLaughlin discussed the history of this department. • The Chief's request for a land lease for the property next to the water plant was discussed. ➢ A training area of one and one-half acres is needed which must be in a non-residential area and have a water supply. • Mr. Dick advised, with the Board's permission, the fire department may want to interact with Severn Trent Services Operations staff to become familiar with the chemicals used at the plant. THIRD ORDER OF BUSINESS Public Comment on Agenda Items (Continued) • Ms. Marchand commented on issues with her temporary water shutoff ➢ Mr. Edge will ensure this is done. Monday,4/28/14 2 1611 AS April 18, 2014 Port of the Islands CID FIFTH ORDER OF BUSINESS Old Business A. Review of Landscape Maintenance Performance Mrs. Dillon did a ride-through around the community with Mr. Edge, which was not attended by Mr. Soto. However, Mr. Soto did a walk-through the next day and provided a report; a copy of which will be entered into the official record. B. North Stella Maris Road and Utility Transfer Mr. Benson presented an as built of the approved drainage plan; a copy of which will be entered into the official record. • The HOA is responsible for stormwater management and streetlights. • The utilities are the CID's responsibility. • Some roads are on easements. • Mr. Benson recommends the CID take over the road in question as an easement. • The drainage system should remain with the HOA. • A Resident commented Code Enforcement cannot remove anything from that road until the CID takes it over. There being no further discussion, On MOTION by Mr. Lambert seconded by Mr. Bissell with all in favor, the District Manager, District Counsel and District Engineer were authorized to prepare an easement agreement for the North ' Stella Maris Road transfer based on the District Engineer's recommendations. A. Review of Landscape Maintenance Performance(Continued) Ms. Kehlmeier submitted a spreadsheet of specifications for the landscape contract; a copy of which will be entered into the official record. • The competitor contract on the spreadsheet is from Big Cypress. • The present contract may be terminated upon 30 days. • Mr. Teague does not believe Soto is meeting their specifications. ➢ There are issues with the condition of the curve. ➢ There are weed problems. ➢ They do not fill out a weekly maintenance worksheet. • Mr. Edge suggested creation of a checklist which he can go over during the monthly ride-through. Monday,4/28/14 3 16I1A 8 April 18, 2014 Port of the Islands CID • The Board and Ms. Kehlmeier would like to review the present contract, which Mr. Teague will e-mail. C. Newport Road Signage Mr. Benson distributed a copy of the most recently approved Collier County SDP, which was marked up; a copy of which will be entered into the official record. • The Board is in favor of placing terracotta pots with plants to serve as traffic barriers. • Mrs. Dillon suggests Cactus. • The Board also wants the stop bars refurbished. • The painting should cost approximately $200. • New Stop Signs will also be needed. There being no further discussion, On MOTION by Mr. Ziko seconded by Mr. Davis with all in favor, the District Manager was authorized to seek bids to have terracotta pots with plants placed, Stop Signs and stop bars installed at the Newport entrance as specified in the approved Collier County SDP in an amount not to exceed$5,000. SIXTH ORDER OF BUSINESS New Business • Someone wants to purchase five acres of property at the end of Cays Drive and wants to know the cost to purchase an ERC. • This is not a residential lot. • The Board confirmed this can be done in accordance with the current policy. SEVENTH ORDER OF BUSINESS District Manager's Report A. Approval of the March 31,2014 Financial Statements and Check Register Mr. Teague presented the March 31, 2014 Financial Statements and Check Register for the Board's discussion and acceptance; copies of which will be entered into the official record. • The County has not provided an updated report of collections. • Mr. Motwani is incurring late charges on his water bill. • Mr. Lambert asked for a report on FedEx charges indicating whether the charges are associated with Operations or Management on a regular basis. • The bond was discussed. Monday,4/28/14 4 • 1611 A8 April 18, 2014 Port of the Islands CID ➢ The Construction Account may be closed out and the funds transferred to another fund to pay out. ➢ Union Road may be paved with these funds, but the lift stations cannot be refurbished or replaced. ➢ Mr. Cox will investigate further if anything can be done. ➢ This will be discussed next month. There being no further discussion, On MOTION by Mr. Davis seconded by Mr. Bissell with all in favor, acceptance of the March 31, 2014 Financial Statements and Check Register was approved. B. Discussion of Fiscal Year 2015 Budget Mr. Teague presented the draft Fiscal Year 2015 Budget for discussion; a copy of which will be entered into the official record. • The proposed Capital Improvement Program is included in the amount of approximately$30,000. • There is a slight increase as follows: ➢ Hotel Rooms - $15. ➢ Condominium Units - $21. ➢ Single-Family Homes - $28. ➢ The increase may be decreased to zero if funds are withdrawn from the Capital Improvement Program. ➢ The Board concurred to have no assessment increase. • The Board concurred to having Agenda Packages sent via e-mail only, with stapled copies to be brought to the meeting. • This budget does not anticipate any increases in water rates. C. Discussion of Utility Rate Adjustment • Mr. Teague suggested a CPI increase to show that costs increased enough to warrant a rate increase. Monday,4/28/M 5 1611 A8 April 18, 2014 Port of the Islands CID EIGHTH ORDER OF BUSINESS Field Manager's Report A. Discussion of April 2014 Operations Report Mr. Edge presented the April 2014 Operations Report for discussion; a copy of which will be entered into the official record. • Mr. Lambert discussed the fire hydrants and the need for more thorough inspections. • The sidewalk which was torn out will be used to tress up the pump station. • Mr. Lambert is concerned staff may be stretched too thin and whether there are enough staff available to get everything done. • Mrs. Dillon is concerned with the mosquitoes and the spraying should be commenced a couple of weeks early. • Mr. Davis noticed a faint odor in the water. ➢ Mr. Edge will increase flushing. • Staff is working on the power monitoring units. TENTH ORDER OF BUSINESS Engineer's Report Mr. Benson presented the Water Resource Summary for discussion; a copy of which will be entered into the official record. • The peak irrigation month is the same as last year. A. Discussion of Engineering Firm Rate Adjustments Mr. Benson presented a draft contract for professional engineering services for discussion; a copy of which will be entered into the official record. • Mrs. Dillon requested a rate comparison from the last contract. NINTH ORDER OF BUSINESS Attorney's Report B. Consideration of Engagement Letter for District Counsel Services Mr. Cox presented the Engagement Letter for District Counsel Services for the Board's review and approval; a copy of which will be entered into the official record. Mr. Bissell MOVED to approve the Engagement Letter for District Counsel Services with Daniel H. Cox, P.A., Attorney at Law; and Mr. Davis seconded the motion. • Mr. Cox does not charge the same amount when attending via telephone. • Mr. Cox is exempt from Workmen's' Compensation. Monday,4/28/14 6 l6il4R April 18,2014 Port of the Islands CID • Liability insurance has increased. • Transportation is included in the fee. There being no further discussion, On VOICE vote with all in favor, the prior motion was approved ELEVENTH ORDER OF BUSINESS Supervisors' Requests Hearing no requests from Supervisors, the next order of business followed. TWELFTH ORDER OF BUSINESS Public Comment Period • Ms. Kehlmeier is leaving for the season as of May 1, 2014, but will be available if needed. • Ms. Kungle indicated many residents were having issues with e-mail recently. NINTH ORDER OF BUSINESS Attorney's Report(Continued) A. Update on North Hotel Foreclosure Proceedings On MOTION by Mr. Bissell seconded by Mr. Davis with all in favor, this meeting was recessed at 1:01 p.m.to commence the Executive Session regarding the North Hotel Foreclosure Proceedings. This part of the record was transcribed by a Court Reporter. Upon conclusion of this litigation, the transcript prepared by the Court Reporter will be made public at one of our future meetings. On MOTION by Mr. Bissell seconded by Mr. Davis with all in favor,the Executive Session regarding the North Hotel Foreclosure Proceedings was adjourned and the Open Session of the Board meeting was reconvened at 2:00 p.m. Monday,4/28/14 , . 1611A8 ____ April 18, 2014 Port of the Islands CID THIRTEENTH ORDER OF BUSINESS Adjournment There being no further business, On MOTION by Mr. Ziko seconded by Mr. Bissell with all in favor,the meeting was adjourned at 2:00 p.m. ''') r t Calvin Teague C ,.,- --,,, Nt rine Dillon Secretary /7 Chairperson Monday,4/28/14 , 8 1611 A8 Port of the Islands Community Improvement District Board of Supervisors Norine Dillon,Chairperson Calvin Teague,District Manager Theodor Bissell,Vice Chairman Daniel Cox, District Counsel Richard Ziko,Assistant Secretary Ronald Benson,District Engineer Dale Lambert,Assistant Secretary Joel Anthony(Tony)Davis,Assistant Secretary Regular Meeting Agenda Friday, May 16,2014— 10:00 a.m. 1. Call to Order and Roll Call 2. Approval of the Minutes of the April 18,2014 Meeting Tick, 3. Public Comment on Agenda Items :3Vt 4. Old Business 3kA A. Review of Landscape Maintenance Performance B. Discussion of Landscape Maintenance Contract By C. Villages of Stella Maris Road Transfer D. Newport Road Signage 5. New Business A. Discussion of Request for Union Road Access from the Florida Department of Agriculture and Consumer Services 6. District Manager's Report A. Approval of the April 30,2014 Financial Statements and Check Register B. Report on Number of Registered Voters—477 C. Acceptance of the Fiscal Year 2013 Audit D. Distribution of the Proposed Budget for Fiscal Year 2015 and Consideration of Resolution 2014-05 Approving the Budget and Setting the Public Hearing E. Discussion of Utility Rate Adjustment 7. Field Manager's Report A. Discussion of May 2014 Field Manager's Report 8. Attorney's Report A. Update on North Hotel Foreclosure Proceedings 9. Engineer's Report A. Discussion of Engineering Firm Rate Adjustments 10. Supervisors'Requests 11. Public Comment Period 12. Adjournment The next meeting is scheduled for Friday,June 20,2014, at 10:00 a.m. District Office: Meeting Location: Severn Trent Services,Inc. Orchid Cove Clubhouse 5911 Country Lakes Drive 25005 Peacock Lane Fort Myers,Florida 33905 Naples,Florida 34114 239-245-7118 http://poicid.corn/ 239-430-0806 1611 A8 LANDSCAPE CONTRACT 2 (Scope of Work) 3 4 5 GENERAL 6 7 Proper landscape maintenance sustains the quality and health of a landscaped area and preserves 8 the intended design concept. Landscaping is intended to provide overall aesthetically pleasing 9 appearance for the community. 10 11 Plants are chosen for their natural shape and growth habit. All cultural practices should encourage 12 and enhance the natural form of the plant material. Trimming and pruning should not alter this 13 form appreciably. All mowing,trimming and pruning work will be done between the hours of 14 7:00AM and 7:00PM, Monday thru Friday weather permitting. 15 16 Contractor will perform a monthly walk-thru of the property with the District's designated 17 representative and will provide the District with a detailed monthly inspection report. 18 19 The following is to serve as required specifications and to provide guidance in the maintenance of 20 the areas which fall under the Maintenance Contract.All material is guaranteed by the Contractor 21 to be as specified. 22 23 24 TREES 25 26 A.Staking 27 1. The purpose of staking trees is to support and protect young trees until they are able 28 to stand alone. 29 2. All tree stakes and ties shall be maintained to properly support the tree.They shall 30 be inspected a minimum of once every 60 days to prevent girdling or chafing of 31 trunks or branches or rubbing which may cause bark wounds. 32 3. Stakes should not remain on trees for longer than a one year period. 33 34 B.Pruning 35 1. All trees shall be allowed to grow to their natural genetic form and size, unless 36 specifically excluded. 37 2. All trees shall be pruned to promote structural strength and to accentuate the natural 38 form and features of the tree. 39 3. Pruning must be carried out to permit unobstructed passage to pedestrians and 40 motor vehicles and to prevent sight restrictions near intersections. This means that 41 branches should be maintained to 7-1/2 ft.above sidewalks and 12 ft.above 42 vehicular areas. Shrubs and groundcover must be trimmed 4 in. from sidewalks and 43 curbs. 44 4. Stripping of lower branches("raising up")of young trees shall not be permitted. 45 Lower branches shall be retained in a"tipped back"or pinched condition with as 46 much foliage as possible to promote trunk caliper. Lower branches should be cut 47 off only after the tree is able to stand erect without staking or other support. 1611 AS 48 5. Thinning of certain species and individual specimens may be required to prevent 49 wind damage. Suckers,water sprouts, rubbing and heavily laden branches shall be 50 removed to provide less wind resistance. 5I 6. Palm trees shall be trimmed annually, May 15 through June 15,when the flower 52 stalks have developed, but before flowering has occurred. Palms shall be trimmed 53 up to 15' on a weekly basis(as needed)to remove dead or dying fronds,coconuts 54 and seed pods. The exception being those palms that are not supposed to be 55 trimmed manually. 56 57 C.Fertilization 58 1. Most trees shall be fertilized annually, in the spring,with a complete fertilizer. 59 Fertilization of mature trees shall be required only if the trees show a definite need 60 for fertilization. 61 2. Fertilizer shall be applied around the tree,approximately halfway between the trunk 62 and the drip line,at the rate of one-half pound of nitrogen per inch of trunk 63 diameter measured at four feet above the soil surface. 64 3. All trees shall be observed for signs of nutrient deficiencies and treated to correct 65 deficiencies throughout the year. 66 67 SHRUBS AND VINES. 68 69 A.Pruning 7(} 1. Shrubs and vines shall be pruned to maintain growth within space limitations,to 71 maintain or enhance the natural growth habit,or to eliminate diseased or damaged 72 growth. Some species shall be trimmed appropriately to influence flowering and 73 fruiting,or to improve vigor. 74 2. Shrubs and vines must be trimmed as needed to permit unobstructed passage to 75 residents or vehicles. Trimming near vehicular entry or exits shall be carried out to 76 prevent sight restrictions. 77 3. Shrubs shall be pruned to conform to the design concept of the landscape. 78 Individual shrubs shall not be clipped into balled or boxed forms,except where 79 specifically instructed. 80 4. Vines shall be pruned to control growth and direction,and shall not be allowed to 81 grow over windows,doors or other structural features,unless directed by a 82 representative of the Manager/Owner. Vines shall not be allowed to grow over the 83 crowns of shrubs or trees. 84 85 B.Fertilization 86 1. Most shrubs and vines should be fertilized annually. Plants that have reached 87 maturity may not require annual fertilization. 88 2. All actively growing plants,not yet at maturity,shall be fertilized yearly during the 89 months of February through March. Apply an appropriate slow-release, long 90 lasting complete fertilizer,controlled release fertilizer,or plant tablets at the 9I manufacturer's recommended application rate. 92 3. All plants shall be observed for signs of nutrient deficiencies and treated to correct 93 deficiencies throughout the year. Nutrient deficiency shall be brought to the 94 attention of the Manager/Owner and properly identified prior to treatment. 95 1611A8 96 GROUND COVERS 97 98 A.Trimming 99 1. Established ground covers bordering sidewalks or curbs shall be edged as often as 100 necessary to prevent encroachment. 101 2. Ground covers shall not be allowed to touch or cover the crowns of shrubs and 102 trees. 103 3. Some ground covers may require cutting back to remove woody growth and 104 promote vigor. This shall be performed at the direction of the Manager/Owner. 105 106 B.Fertilization 107 Fertilization shall coincide with the growing season of each specific ground cover. 108 One application of a complete fertilizer in the spring,per manufacturer's 109 recommended rate,adequate for established ground covers. 110 111 112 TURF AREAS(LAWNS) 113 114 A.Mowing ■ 115 1. Lawns shall be mowed weekly during the growing season(April thru October)and 116 as required during the winter months but not less than two times per month 117 (November thru March).The exception will be for the Well access road which will 118 be mowed on an as needed basis.Mowing to be done between 7:00AM and 119 7:00PM. 120 2. The height of cutting shall be maintained consistently to prevent scalping or burn. 121 The mowing height shall be appropriate to the turf species(3-4 inches). 122 3. Excessive grass clippings shall be collected and disposed of. Adjacent sidewalks 123 and streets shall be clean of clippings. 124 4. Mowing patterns shall be alternated each week to avoid creating ruts and 125 compaction.Turf areas inaccessible to mowing machinery will be controlled by 126 manual or chemical means,as environmental conditions permit. 127 5. Contractor must avoid damage to any littoral shelf plantings when mowing around 128 the ponds and lake management areas. 129 130 B.Edging 131 1. All lawn edges along sidewalks and curbs shall be edged before each mowing 132 during the active growing season(March through October)and as required for 133 appearance for the remainder of the year. 134 2. Edging shall be performed with a blade type mechanical edger. The cut edge 135 should appear as a clean,straight line. 136 3. A monofilament line trimmer shall be used to trim around obstacles within the lawn 137 area. Care shall be taken to insure that the bark of trees and shrubs are not damaged 138 or stripped by the line trimmer. 139 4. Lawn sprinkler heads shall only be edged to allow for proper distribution of water. 140 141 142 143 144 1611 P18 145 C.Fertilization 146 1. April 1 to April 15: apply granular fertilizer 12-12-12 at a rate of 1 pound actual 147 nitrogen per 1000 square feet. This rate is 8.5 lbs.per 1000 sq.ft.or 365 lbs. per 148 acre. 149 2. May 15 to May 31: apply granular fertilizer 21-0-0 ammonium sulphate at a rate of 150 one-half pound of nitrogen per 1000 square feet. This rate is 2.4 lbs. per 1000 sq. 151 ft. or 1051 lbs. per acre. 152 3. July 1 to July 15: apply granular fertilizer 32-0-0 ammonium nitrate at a rate of 153 one-half pound actual nitrogen per 1000 square feet. Rate 1.6 lbs.per 1000 sq.ft. 154 or 68 lbs.per acre. 155 4. September 1 to September 15: apply granular fertilizer 16-16-16 at a rate of one 156 pound of nitrogen per 1000 square feet. Rate 6.2 lbs. per 1000 sq.ft.or 275 lbs. per 157 acre. 158 159 DISEASE AND PEST CONTROL 160 161 A.All chemical controls must be applied under the supervision of a licensed and qualified 162 pest control applicator,following the procedures set forth in the labeling of the product, 163 as required by law. 164 B.Healthy plants and lawns should be able to withstand minor disease and insect damage 165 without controls. Routine application of pesticides shall not be practiced,as this destroys 166 natural predator-prey relationships in the environment. 167 1. Where usually high infestations or infections occur,an accurate identification of the 168 disease or insect shall be made and the control selected with care,prior to 169 application. 170 2. The Manager/Owner shall be provided with the labeling for each pesticide used 171 before the product is applied. 172 3. Gophers shall be trapped or controlled with approved baits. 173 174 175 WEED CONTROL 176 177 A.Pre-Emergent Control 178 1. All areas dressed with decomposed granite or natural ground shall be treated with 179 pre-emergent herbicide twice yearly: in spring between February 15 and March 15, 180 and in fall between October 15 and November 15. The pre-emergent must receive 181 0.511 of rain or be watered in within 10 days of application. 182 2. Areas seeded with wild-flowers shall be identified by the Manger/Owner and shall 183 not be treated with pre-emergent herbicide. 184 B.Post Emergent Control 185 1. All areas shall be kept free of weeds. Chemical and/or mechanical means may be 186 used as appropriate. If any weeding is not performed,maintenance will be 187 considered unsatisfactory. 188 2. Before applying herbicides,the type of weed shall be identified and the control 189 selected accordingly, using the most effective control for the species,the location 190 and the season. 191 3. Weeds shall not be allowed to grow in paved areas such as driveways,walks,curbs, 192 gutters,etc. Weeds may be removed manually or sprayed with herbicide. Dead 193 weeds shall be removed from the paved areas. 1611A8 • 194 4. The manager/owner shall be provided with the labeling(MSDS)for each herbicide 195 proposed before the product is applied. 196 5. Post emergent shall be sprayed at the manufacturer's recommended rates. 197 6. Weeds shall be controlled in turf areas. Mowing is not an acceptable method for 198 weed control.No blade edger will be used around"tree circles". Weed trimmers 199 may be used for maintaining turf-grass at the edge of mulched areas. 200 201 202 DEBRIS REMOVAI, 203 204 A.Litter and trash including leaves,rubbish,paper,bottles,cans,rocks,gravel,and other 205 debris shall be removed from all areas on a weekly basis. 206 B.All refuse resulting from the maintenance operation on the properties shall be removed 207 from the properties and disposed of at proper locations. 208 C.Hardscape(i.e. sidewalks, patios, driveways)shall be swept or blown free of debris 209 weekly. 210 211 212 SURFACES 213 214 A.All areas dressed with decomposed granite shall be raked as needed,but not less than once 215 every four(4)weeks. 216 B.All soil shall be re-graded, as necessary, on a weekly basis. 217 C.Paved sidewalks,medians,bike-paths and patio areas shall be swept or blown off with a 218 power blower on a weekly basis. 219 220 221 IRRIGATION 222 223 A. The irrigation shall be operated at an appropriate seasonal schedule,using the least amount 224 of water necessary to maintain the growth, health, and vigor of all landscape plant 225 materials. 226 B. Irrigation controllers shall be re-programmed at a minimum of once monthly in order to 227 match plant material water needs to the irrigation applied. 228 C. The contractor shall maintain a log of current sprinkler station times.A copy of the log 229 shall be given to the Manager/Owner after routine inspection.The log shall include,but is 230 not limited to: 231 1. Controller location 232 2. Scheduled days to run 233 3. Start times 234 4. Station location 235 5. Each station's run time 236 6. End time 237 7. Contractor's employee initial and date 238 D. The contractor is required to employ the necessary qualified irrigation technician(s)to 239 maintain and repair all irrigation systems on the property. The contractor shall maintain a 240 reasonable inventory of commonly required repair parts on the service vehicle in order to 241 facilitate prompt irrigation system repairs.This should also apply to any lighting fixtures 242 that are damaged by the Contractor. 1611 8 243 E. Irrigation repairs shall be made with the same brand, make, and model of component 244 where the use of a different part will adversely affect the system efficiency(i.e. sprinkler 245 heads and emitters). 246 F. When a sufficient amount of rainfall has occurred,the contractor will turn off the irrigation 247 system until it is necessary to water again.A properly adjusted automatic rain shut off 248 device may be used for this purpose. 249 G. Irrigation and sprinkling will be performed by contractor,as well as all maintenance of 250 irrigation systems. 251 H. Repairs to sprinkler equipment damaged by mowers or equipment operated by the 252 contractor shall be the responsibility of the contractor,at no cost to the owner. If repair 253 work is not accomplished in a timely manner,Manager/Owner shall have work completed 254 and deduct loss from monthly payment. 255 I. Perform sprinkler check/inspection after each mowing.Areas of clear ground will be 256 maintained around turf irrigation heads to permit un-obstructed water distribution. 257 J. Report and flag all water leaks and/or system malfunctions to the Manager/Owner. 258 259 260 REPLANTING AND EXTRA WORK 261 262 A.Plant material which dies through the fault or neglect of the contractor,or due to 263 preventable circumstances,shall be replaced with a specimen of the same species and of 264 equal or similar size as the plant lost,at no cost to the owner. This must be coordinated 265 with the Manager/Owner. 266 B.Mulching should be done annually in September or October after the rainy season 267 subsides with a good quality"heavy"mulch.Mulch should be maintained at a depth of 3 268 inches. The possibility exists of mulching 2x a year or at least re-mulching in washed-out 269 areas as necessary.No mulch is applied within six inches of plant bases. Mulching may 270 be done as a separate billable contract item(or a totally separate contractor). 1611 AS Prepared by: Daniel H.Cox,P.A. P.O.Drawer CC Carrabelle,FL 32322 MAINTENANCE AGREEMENT AND GRANT OF EASEMENT This Agreement is between the Port of the Islands Community Improvement District,whose address is do District Offices,5884 Enterprise Parkway,FT Myers,FL 33905("District")and Villages at Stella Maris Master Association,Inc.,a Florida corporation not for profit whose address is C/O Professional Community Service Of Southwest Florida,Po Box 110156,Naples,Fl 34108("Villages"). A. Villages is a master association with responsibility to maintain the common areas created by that Master Declaration of Covenants,Conditions, Restrictions and Easements for Villages at Stella Maris Master Association, Inc.recorded at Official Record 3065,Page 2238 of the Public Records of Collier County,Florida. B. District is a Community Development District established pursuant to Chapter 190,Florida Statutes and has the responsibility for maintaining and operating the potable water and sanitary sewer facilities,roadways and other community facilities serving the Villages property and other communities within the Port of the Islands. C. V it lags,requested that the District maintain the potable water distribution (Deleted: has system and sanitary sewer collection system serving the Villages community ("Facilities")and u.pt the dedication of roadway"u;lace known as Stella -. f Deleted:provide mosquito spraying Marls North. l within the Villages community D. District is willing to accept maintenance responsibility for the facilities under the terms of this Agreement. NOW THEREFORE,in consideration of ten dollars and other good and valuable consideration exchanged between the parties,the receipt and adequacy of which are acknowledged unto each other,the parties agree as follows: 1. District accepts maintenance responsibility for the Facilities,but shall not be responsible for repairing any hardscape or landscape damaged in the reasonable exercise of its maintenance responsibility accepted hereby. Potable water distribution systems will be maintained up to and including the back flow preventer. Sanitary sewer collection systems that will be 16. 1 AS maintained by the District are limited to manholes M-1,M-2,M-3,M-4 and M-4A and the 8 inch PVC gravity sewer line connecting those manholes. g hereby la Marts North to the District as a public right- Deleted:grants 2. Villages hereb ic.di�,ata,s Stella of-way and an easement for ingress,egress and maintenance of the facilities over,across and under all common elements of the Condominium property as necessary for the maintenance of the Fact I it ies, Deleted: and for mosquito control 3. District accepts the dedication and grant of easement and will he responsible for the repair and inatintenancc of the<asphalt surfface of 'stelhi Marls North without acc epttntl,responsibility for maintenance of the draintagc systems serving the roadway and the common areas or for asphalt surfaces related to the facaat storage area. 4. Villages acknowledges its responsibility to maintain the drairrtate sysEems and will immediately repair any damage to the rotoiwav resulting From the repair, renewal or replacement of the drainage systems underlying the roadway. 5. Villages hereby indemnifies,saves,defends and holds District(including, without limitation,District's officers,employees,agents and nominees) harmless from and against any and all losses,damages(including,without limitation,any and all consequential damages),costs,charges,expenses, claims,demands,causes of action,accounts,sums of money,reckonings, bounds,bills,covenants,controversies,agreements,promises,variances, trespasses,executions,and liabilities(including reasonable attorney fees and costs at all levels and/or negotiations)whatsoever,at law or in equity,whether in tort,in contract,or otherwise,which may be asserted or recovered against District(including,without limitation,District's officers,employees,agents and nominees),whether asserted by suit,proceeding,defenses,counterclaims, set-offs or otherwise,resulting from District's,its successors or assigns (including,without limitation,their invitees,licensees,franchisees,guests, lessees,employees,agents and nominees),exercise of its rights under this agreement. Villages's obligation to indemnify the District shall not arise if the District's liability is the result of grossly negligent or intentional wrongful acts of the District. Agreed this_day of ,2014. ATTEST: PORT OF THE ISLANDS COMMUNITY IMPROVEMENT DISTRICT Calvin Teague,Secretary Norine Dillon,Chairman A STATE OF FLORIDA COUNTY OF COLLIER The foregoing instrument was executed before me by Norine Dillon,as Chairman of the Board of Supervisors of the Port of the Islands Community Improvement District, on this the_day of ,2014. She L]is personally known to me or U produced as identification. (SEAL) Notary Public ATTEST: VILLAGES at STELLA MARIS MASTER ASSOCIATION,INC.,a Florida corporation not for profit William D. White,Secretary David Keyser,President nt (SEAL) STATE OF FLORIDA COUNTY OF COLLIER The foregoing instrument was executed before me by David Keyser,as President of Villages at Stella Maris Master Association,Inc.,on this the_day of ,2014. He is[J personally known to me or L]produced as identification. (SEAL) Notary Public 1611 A8 Prepared by: Daniel H. Cox, P.A. P.O. Drawer CC Carrabelle, FL 32322 MAINTENANCE AGREEMENT AND GRANT OF EASEMENT This Agreement is between the Port of the Islands Community Improvement District, whose address is do District Offices, 5884 Enterprise Parkway, FT Myers, FL 33905 ("District") and Villages at Stella Maris Master Association, Inc., a Florida corporation not for profit whose address is C/O Professional Community Service Of Southwest Florida, Po Box 110156,Naples, Fl 34108 ("Villages"). A. Villages is a master association with responsibility to maintain the common areas created by that Master Declaration of Covenants, Conditions, Restrictions and Easements for Villages at Stella Maris Master Association, Inc. recorded at Official Record 3065, Page 2238 of the Public Records of Collier County, Florida. B. District is a Community Development District established pursuant to Chapter 190,Florida Statutes and has the responsibility for maintaining and operating the potable water and sanitary sewer facilities,roadways and other community facilities serving the Villages property and other communities within the Port of the Islands. C. Villages requested that the District maintain the potable water distribution system and sanitary sewer collection system serving the Villages community ("Facilities") and accept the dedication of roadway surface known as Stella Maris North. D. District is willing to accept maintenance responsibility for the facilities under the terms of this Agreement. NOW THEREFORE, in consideration of ten dollars and other good and valuable consideration exchanged between the parties,the receipt and adequacy of which are acknowledged unto each other, the parties agree as follows: 1. District accepts maintenance responsibility for the Facilities,but shall not be responsible for repairing any hardscape or landscape damaged in the reasonable exercise of its maintenance responsibility accepted hereby. Potable water distribution systems will be maintained up to and including the back flow preventer. Sanitary sewer collection systems that will be 1611A8 maintained by the District are limited to manholes M-1, M-2, M-3, M-4 and M-4A and the 8 inch PVC gravity sewer line connecting those manholes. 2. Villages hereby dedicates Stella Maris North to the District as a public right- of-way and an easement for ingress, egress and maintenance of the facilities over, across and under all common elements of the Condominium property as necessary for the maintenance of the Facilities. 3. District accepts the dedication and grant of easement and will be responsible for the repair and maintenance of the asphalt surface of Stella Maris North without accepting responsibility for maintenance of the drainage systems serving the roadway and the common areas or for asphalt surfaces related to the boat storage area. 4. Villages acknowledges its responsibility to maintain the drainage systems and will immediately repair any damage to the roadway resulting from the repair, renewal or replacement of the drainage systems underlying the roadway. 5. Villages hereby indemnifies, saves, defends and holds District(including, without limitation, District's officers, employees, agents and nominees) harmless from and against any and all losses, damages (including, without limitation, any and all consequential damages), costs, charges, expenses, claims, demands, causes of action,accounts, sums of money,reckonings, bounds, bills, covenants, controversies, agreements,promises, variances, trespasses, executions, and liabilities (including reasonable attorney fees and costs at all levels and/or negotiations)whatsoever, at law or in equity, whether in tort, in contract, or otherwise,which may be asserted or recovered against District(including, without limitation, District's officers,employees, agents and nominees), whether asserted by suit, proceeding, defenses, counterclaims, set-offs or otherwise, resulting from District's, its successors or assigns (including, without limitation, their invitees, licensees, franchisees, guests, lessees, employees, agents and nominees), exercise of its rights under this agreement. Villages's obligation to indemnify the District shall not arise if the District's liability is the result of grossly negligent or intentional wrongful acts of the District. Agreed this day of , 2014. ATTEST: PORT OF THE ISLANDS COMMUNITY IMPROVEMENT DISTRICT Calvin Teague, Secretary Norine Dillon, Chairman 1611 A8 STATE OF FLORIDA COUNTY OF COLLIER The foregoing instrument was executed before me by Norine Dillon, as Chairman of the Board of Supervisors of the Port of the Islands Community Improvement District, on this the_day of ,2014. She [] is personally known to me or [_] produced as identification. (SEAL) Notary Public ATTEST: VILLAGES at STELLA MARIS MASTER ASSOCIATION, INC., a Florida corporation not for profit William D. White, Secretary David Keyser, President (SEAL) STATE OF FLORIDA COUNTY OF COLLIER The foregoing instrument was executed before me by David Keyser, as President of Villages at Stella Maris Master Association, Inc., on this the—day of , 2014. 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Q .. _Q ' ~ e U a, Y m a� Qo. o� U (J) 06 U co U C N Q c Q. c Cwt c 4 0�, U C C chi CD c E o c E o �' E .E m, E .Z 0 0 0 @ Q __ i„ o a� a o a� a Oi 0 aP. 5 o U as a C m V (J c ° a e u) co a`°i (`a a�i cn 01 c U V 3 U a Cr) 61 co y v) 3 ;� -J o a 2 o uu) o -m o o Cl) 161L8a Date: 5/15/2014 I, . 5935 Taylor Rd. Estimate # : 11129 vi" p 'fx `. 1w, Naples FL. 34109 Created By: II „t NW M PHONE 239-594-8494 Jim Geiger FAX 239-591-3940 239-594-8494 jim @lykins-signtek.com Estimate/Contract Prepared By Lykins Signtek, Inc.for : Port of Islands CDD C/O Severn Trent Management Svcs Address: 5911 COUNTRY LAKES DR FORT MYERS FL To: TENNILLE ADAMS Phone: 245-7118 EXT 3 From: Jim Geiger Fax: Quote Description: Port of Islands- DOT signs Item Description Quantity @ Price 1) 30" Stop sign mounted on 2" dot square post. Installed 2 $225.00 $450.00 2) 30" Yield sign mounted on 2" dot square post. Installed 1 $225,00 $225.00 3) 30" stop sign and 36x12 One Way( left), mounted on 2" 1 $285.00 $285.00 dot square post. Installed Sub Total: $960.00 Sales Tax: $57.60 Total: $1,017.60 **NOTE : Signs are custom produced to your specifications. Ali orders of$250.00 or less require pre-payment unless prior credit arrangements are in place. I accept the above proposal and agree to pay for said work promptly upon completion of same. Authorized Signature Date Deposit Amount: CHECK/CC# Terms and Conditions: Prices on this contract are valid for 30 days. 50%deposit is required to commence and the balance is due upon completion Signing of this document constitutes a legal and binding contract between parties named on this agreement. Customer is responsible for landscape amenities within install area or as required for permitting Lykins Signtek is NOT responsible for Irrigation or Private Underground Lines. Goods sold remain the property of seller until paid in full. Customer agrees to provide necessary information to obtain permit,electrical supply to sign or fixture location,and/or provide color and logo information where specified. Customer is responsible for any cap rock,lime rock or unforeseen digging conditions 1.5% Monthly Late Fee applied to all past due invoices Warranties: Workmanship:All signs or fixtures fabricated and installed by Lykins Signtek and its affiliates are warranted against defects In material and workmanship for one year,parts and labor. Page I of I • 16Il 48 di, ,,.„„, .,,,,,,, Soto's Lawn Service, Inc Estimate 2830 35th Ave NE l! Date Estimate No Soto's I mil `;1 Naples, FL 34120 Lawn Service, Inc. '�" 4. 05/13/2014 2584 MVO (239)354-1080 www.sotolawn.com Exp. Date Address Port of the Islands CID Accounts Payable Specialist Severn Trent Services 2 I0 N. University Drive, Ste 702 Coral Springs, FL 33071 Activity Quantity Rate Amount • Recommending to install 9 pots on Newport Drive (Purpose:to separate traffic) • Terracotta Pots, 3' x 3' 9 350.00 3,1 50.00 • Agave, Americana (7 Gallon) 9 160.00 1,440.00 • Top Soil Mix(yard) 4 60.00 240.00 • River Rock(yard) 0.5 225.00 112.50 All Estimates must be signed and returned Total $4,942.50 prior to start of project. _,,,nJ '-,, ,..(.X2( (; Gait 1611 g vr LL O I-- 0 m O` W N. vt N Z O Z V ~ O 0 iii W O F- U N > W ww N U c Z J m coo x > 0 > O z J c O Y z 0 O 0 z z a Z — a as w Oa a X j m cc Z N 30a3go > 3Q0 z - 3 - g vUi O Z > m N °' w v, w 0 u J r 0 O W Y W U 9 h W H U 7 H Z w z O x ,, O g I- r 2 3 = N N N Q - m ti O u WN w O Z Z J U J w r N N Q o o Q X v+ X ^ = Y o r m O m m F 1.1 N c a z m a , - -o- o_ a X X X X X O X X X X X X X X X O _vi j w I- o }a O w O O u 0 >_ cc 1 W a U IX 0 O d K u N Z Z z N D ,d 6 X F- 7 9, a U F- Z v, O O 5 a C z N Q j hH ix cc, O x N /.,V 0 F- a Z ccU d; o x ,.-10u6 >- V Q z �v � U ' z OUZ aC. 0� i HI L+ < wc7Z � (3- u 2 � U < a `^ ? z ° zz0 z5LuLn o a � zc aau - ,Ltzzz > O CC Z 0 3 3 a z w N uw •. Z N vi a O v~i v=i > > U 1611 A8 __ er 0 0 N \ Ql N M1. Ct Z a n t7 m O •• a Z a 2 O g 0 U 1 U o z I c O 1- w nl L Z cc W LL W m V/ O @J VI -L W v, CC O cr. O en j u_ o 2 > O a m N 0 >- p 3 Z °� w C7 U a 0 Z Z N > g Z J Z Z Ln (7 ? H X 17 O 17 LLI V/ 9 2 Z Q cc w z Z ..J J P W W � U > Y X •� O O d O w W U CC g m O a O O vlrm I g N U. a Ui I a Q 1- O O Z d +- O z r 0 w r °- a Z Z p = N O U O z H Z , O ' �—il Q } u a 0 o a 3 �, 0 O cc• c U' w vii 2 Z co < X N 0 0 d K y. O n. X 2 W 3 Lu 0 m s o 0 w O 2 Z O w a p a w a < Q < w w cc cc Z Z Z w 2 Z O vi Ln N l7 m vi O• Q Q < cc W a 1 5 55� ° 5 LU >,.. U'l U m i U . W a i- v) W J z ul cc O O a m O I- O S 0 cc D J w a O • 5 zo O @J � Z ? U p w Z < U U w u'l Vl. w WM. H a' 0 , Z O z 2 n g m U p 5 W a J N Z 1- w w ei Lc)— , .. 1611 8 .. .• .7- II x 0 • r:. :o s1k • . .._ i .. ... ' .irc•,,,,,,,:,4i.:..,,...:,,,i 44,.'':-0,.t:i . a'+ ! k . y. '-'107,' :� ' TIP p h .• • ! ' cam.., _—_ � ....e W , ; fi=t ., zn •A. L' Sr rex Rtrr. r• . {/N i yn• e i 41111 „-:,1 s :�. - , .' �5 , ' 4 44,,,,.._ „.. , ' it n ° «_ .4 ! ' i F. : s » 1611 Ic8 FLORIDA FOREST SERVICE �Qt � 10941 PALM BEACH BOULEVARD CALOOSAHATCIIEE FORESTRY CENTER FORT MYERS, FLORIDA.33905 (239)690-3500 "' (239)690-3504 FAX s, w� FLORIDA DEPARTMENT OP AGRICULTURE AND CONSUMER SERVICES COMMISSIONER ADAM H. PUTNAM April 29, 2014 Cal Teague Severn Trent Services 5911 County Lakes Drive Fort Myers, Florida 33905 Dear Sir: As per our conversation on April 29,2014, please find attached a map of the proposed campground that the Florida Forest Service would like to install on the eastern side of the Faka Union Canal, approximately 1.5 miles north of US 41. The Florida Forest Service would like secure access to Union Road for users that will visit the campground via a Memorandum of Understanding (MOU). The MOU would basically state that Florida Forest Service has permission to offer visitors access to the campground via Union Road. Also as part of the MOU the Florida Forest Service would assist in the maintenance of the dirt road, as we have a motor grader, and proper use of the road would be enforced by both the Florida Forest Service and Florida Fish and Wildlife Conservation Commission. The Florida Forest Service does not expect a significant increase in traffic on the road as the campground would be small with only electric hook-ups being provided. Additionally, a majority of the use would be during the winter, as this presents the most favorable time for camping. The reason for the installation of this campground is in response to the loss of a very popular campground, the T-Canal Campground, on Picayune Strand State Forest as a result of the restoration project. The Florida Forest Service would like to try and return as much of that experience to the public as possible,and we believe that this campground would accomplish that goal. Also, based on our conversation, this proposal will be presented to the Community Improvement District. As such, I would be happy to attend if you believe that would allow the board to better understand the situation. Additionally, should the board view this request favorably I would be happy to draft a MOU for yours, and the board's review. Fivsh 1-800-HELPFLA Fksrida. www.FreshFromFlorlda.com 161148 ammo CAL TEAGUE April 29, 2014 Page Number Two My contact information is as follows: Kevin Podkowka Forest Resource Administrator Florida Forest Service 10941 Palm Beach Blvd. Fort Myers,FL 33905 239-690-3500 ext. 108 Kevin.Podkowka@freshfromflorida.com Thank you for your assistance in this matter and please contact me should you have any questions or concerns. Sincerely, Kevin Podkowka Forestry Resource Administrator KMP 1611 A8 0 Picayune Proposed Port-of-the Strand_lslandState s Forest arnpc round � , ,,=, . .. 2014 rj , y„z. i t. ,„ ., Legend i . Road on Fakahatchee Union Road Campground W A� �e 4' L� apy.n a ■,.{ p Y 4 W e u'N fe w AA x ar ✓z t6 y,k b S>.,.ut:■,,,h'/i3 .»6/�! 1611A.. Port of the Islands Community Improvement District Financial Report April 30,2014 Prepared by S_r vi`1,: RN TRtNT Si ■1(1,S 1611 A 8 PORT OF THE ISLANDS Community Improvement District Table of Contents FINANCIAL STATEMENTS Balance Sheet-All Funds Page 1 -2 General Fund Statement of Revenues,Expenditures and Changes in Fund Balance............... Page 3-4 Trend Report Page 5-6 Enterprise Fund Statement of Revenues,Expenditures and Changes in Fund Balance,,.. Page 7-8 Trend Report Page 9-10 SUPPORTING SCHEDULES Check Register Page 11 - 13 Special Assessments-Collection Schedule Page 14 Construction Schedule Page 15- 17 GIP Status Report Page 18- 19 Cash Flow Projections Page 20-21 Cash Flow Projections-5 year Page 22 Monthly Activity Report Page 23-28 Accounts Receivable Ageing Report(90+days outstanding; Page 29-30 Repair and Maintenance Detail Reports Page 31 -34 16U A 8 Port of the Islands Community Improvement District Financial Statements (Unaudited) April 30, 2014 1611 AR PORT OF THE ISLANDS Community Improvement District Governmental and Enterprise Funds Balance Sheet April 30,2014 GENERAL WATER AND ACCOUNT DESCRIPTION FUND SEWER FUND TOTAL ASSETS Cash-Checking Account $ 349,786 $ 23,626 $ 373,412 Accounts Receivable 834 - 834 Assessments Receivable 123,691 354,838 478,529 Allow-Doubtful Collections (123,691) (354,838) (478,529) Interest/Dividend Receivables 490 - 490 Due From Other Funds 54,504 - 54,504 Investments: Certificates of Deposit-18 Months 152,763 - 152,763 Money Market Account 420,319 6,714 427,033 SBA Account 2,368 4,018 6,386 SBA Account-Restricted 3,984 8,310 12,294 SBA Account Reserves 2,803 - 2,803 SBA Account Reserves-Restricted 478 • 478 Construction Fund - 127,038 127,038 FMV Adjustment 1,230 2,291 3,521 Prepaid Items - 585,059 585,059 Fixed Assets Land - 293,061 293,061 Infrastructure - 15,409,143 15,409,143 Accum Depr-Infrastructure (4,113,195) (4,113,195) Equipment and Furniture - 226,308 226,308 Accum Depr-Equip/Furniture (92,819) (92,819) Construction Work In Process 3,090 3,090 TOTAL ASSETS $ 989,559 $ 12,482,644 $ 13,472,203 LIABILITIES Accounts Payable $ 50 $ 207 $ 257 Accrued Expenses 18,667 53,589 72,256 Deposits - 33,200 33,200 Other Current Liabilities - 1,920 1,920 Revenue Bonds Payable-Current - 514,758 514,758 Due To Other Funds - 54,504 54,504 Revenue Bonds Payable-LT - 3,490,972 3,490,972 TOTAL LIABILITIES 18,717 4,149,150 4,167,867 Report Date:5/2/2014 1 1611 4. 8 PORT OF THE ISLANDS Community Improvement District Governmental and Enterprise Funds Balance Sheet April 30,2014 GENERAL WATER AND ACCOUNT DESCRIPTION FUND SEWER FUND TOTAL FUND BALANCES/NET ASSETS Fund Balances Assigned to: Operating Reserves 105,018 - 105,018 Unassigned: 865,824 865,824 Net Assets Invested in capital assets, net of related debt 7,719,859 7,719,859 Unrestricted/Unreserved 613,635 613,635 TOTAL FUND BALANCES/NET ASSETS $ 970,842 $ 8,333,494 $ 9,304,338 TOTAL LIABILITIES&FUND BALANCES/NET ASSETS $ 989,559 $ 12,482,644 $ 13,472,2-5 Report Date:5/2/2014 2 16IA8 PORT OF THE ISLANDS Community Improvement District General Fund Statement of Revenues,Expenditures and Changes In Fund Balances For the Period Ending April 30,2014 YTD ACTUAL AMENDED YEAR TO DATE YEAR TO DATE VARIANCE($) AS A%OF APR-14 ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAVL, AMENDED BUD ACTUAL REVENUES Interest-Investments $ 2,090 $ 1,219 $ `1,263 $ 44 60.43% $ 71 Net lncr(Decr)In FMV-Invest 372 372 0.00% Special Assmnts-Tax Collector 435,400 435,400 307,190 (128,210) 70.55% 13,102 Special Assmnts-Discounts (17,416) (17,416) (9,356) 8,060 53.72% 65 Other Miscellaneous Revenues - 1,162 1,162 0.00% 'TOTAL REVENUES 420,074 419,203 300,631 118 572) 71.57% 13,238 EXPENDITURES Administration P/R-Board of Supervisors 7,000 4,000 3,500 500 50.00% 500 FICA Taxes 536 312 268 44 50.00% 38 ProfServ-Engineering 26,000 15,167 13,601 1,566 52.31% 1,174 ProfServ-Legal Services 12,500 7,292 8,727 (1,435) 69.82% 2,216 ProfServ-Mgmt Consulting Sery 29,216 17,043 17,043 - 58.33% 2,435 ProfServ-Property Appraiser 6,531 6,531 6,531 100.00% - ProfServ-Special Assessment 9,520 9,520 9,520 100.00% - Auditing Services 3,750 3,750 3,750 0.00% Communication-Telephone 100 58 58 0.00% Postage and Freight 1,200 700 564 136 47.00% 134 Rental-Meeting Room 350 200 175 25 50.00% 25 Insurance-General Liability 9,028 6,771 6,068 703 67.21% 2,227 Printing and Binding 1,300 758 487 271 37.46% 150 Legal Advertising 1,000 583 661 (78) 66.10% - Miscellaneous Services 1,380 805 214 591 15.51% 4 Misc-Assessmnt Collection Cost 8,708 8,708 5,957 2,751 68.41% 263 Misc-Web Hosting 1,000 583 496 87 49.60% 142 Office Supplies 500 292 100 192 20.00% 25 Annual District Filing Fee 175 175 175 - 100.00% - Total Administration 119,794 83,248 74,087 9.161 61.85% 9,333 Field Contracts-Mgmt Services 100,000 58,333 58,333 - 58.33% 8,333 Contracts-Landscape 82,830 46,317 48,317 - 58.33% 6,902 Electricity-Streetlighting 19,000 11,083 9,101 1,982 47.90% 1,272 Utility-Irrigation 12,600 7,350 9,516 (2,166) 75.52% 1,154 R&M-Renewal and Replacement 30,849 17,996 21,440 (3,444) 69.50% R&M-Irrigation 1 1 1 0.00% R&M-Roads&Alleyways 4,000 2,333 1,700 633 42.50% R&M-Signage 1,000 583 583 0.00% - Capital Outlay 50,000 29,167 29,167 0.00% Total Field 300280 175,163 148,407 26,756 49.42% 17,661 ITOTAL EXPENDITURES _ 420,074 258,411 _,, 222,494 35,917 52.97% 26,994 I Report Date:5/2/2014 3 • 1611 A8 PORT OF THE ISLANDS Community Improvement District General Fund Statement of Revenues, Expenditures and Changes in Fund Balances For the Period Ending April 30,2014 YTD ACTUAL AMENDED YEAR TO DATE YEAR TO DATE VARIANCE(6) AS A%OF APR-14 ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) AMENDED BUD ACTUAL Excess(deficiency)of revenues Over(under)expenditures 160,792 78,137 (82,855) 0.00% (13,758) OTHER FINANCING SOURCES(USES) Operating Transfers-Out (368,000) (368,000) (368,000) 100.00% - Contribution to(Use of)Fund Balance (368,000) • - 0.00% . [TOTAL FINANCING SOURCES(USES) (738,000) • (388,000) (388,000) 60.00% - l Net change in fund balance $ (368,000) $ 160,792 $ (289,863) $ (450,655) 78.77% $ (13,756) FUND BALANCE,BEGINNING(OCT 1,2013) 1,260,706 1,260,706 1,280,706 FUND BALANCE,ENDING $ 892,706 $ 1,421,497 $ 970,842 ti----.S Report Date:5/2/2014 4 , . . 16114.. PORT OF THE ISLANDS Community Improvement District Genen/Prrnd Statement of Revenues,Expenditures and Changes in Fund Balances Trend Report For the Period Ending April 30,2014 TOTAL Oct Nov Dec Jan Feb Mar Apr Actual Thru Adopted Account Description Actual Actual Actual Actual Actual Actual Actual 413012014 Budget Revenue$ Interest-Investments $ 239 $ 207 $ 186 $ 181 $ 183 $ 196 $ 71 $ 1,263 $ 2,090 Net Ina(Decr)In FMV-Invest 82 155 (22) 103 11 43 - 372 • Special Assmnts-Tax Collector 3,465 117,281 94,542 31,018 3,447 44,335 13,102 307,190 435,400 Special Assmnts-Discounts (183) (4,675) (3,686) (777) (51) (49) 65 (9,356) (17,416) Other Miscellaneous Revenues - 1,162 - - - - 1,162 Total Revenues 3,603 114,130 91,020 30,525 3,590 44,525 13,236 300,631 420,074 Expenditures Administrative P/R-Board of Supervisors 500 500 500 500 500 500 500 3,500 7,000 FICA Taxes 38 38 38 38 38 38 38 268 536 ProfServ-Engineering - 1,510 2,018 4,034 4,365 500 1,174 13,601 26.000 ProfServ-Legal Services - 1,427 339 197 1,623 2,925 2,216 8,727 12,500 ProfServ-Mgmt Consulting Sery 2,435 2,435 2,435 2,435 2,435 2,435 2,435 17,043 29,216 ProfServ-Property Appraiser 6,531 - - 6,531 6,531 ProfServ-Special Assessment - - - 9,520 - - 9,520 9,520 Auditing Services - 3,750 Communication-Telephone - - - 100 Postage and Freight 6 222 5 109 4 83 134 564 1,200 Rental-Meeting Room 25 25 25 25 25 25 25 175 350 Insurance-General Liability 1,921 - - 1,921 - - 2,227 6,068 9,028 Printing and Binding 60 67 129 - 81 150 487 1,300 Legal Advertising 104 76 304 177 - 661 1,000 Miscellaneous Services 45 69 41 19 21 15 4 214 1,380 Misc-Assessmnt Collection Cost 66 2 252 1,817 605 68 886 263 5,957 8,708 Misc-Web Hosting 71 71 142 - 71 142 496 1,000 • Office Supplies 26 25 25 25 100 500 Annual District Filing Fee 175 - 175 175 - Total Administrative 12,003 8,692 7,522 19,876 9,079 7,584 9,333 74,087 119,794 Field Contracts-Mgmt Services 8,333 8,333 8,333 8,333 8,333 8,333 8,333 58,333 100,000 Contracts-Landscape 6,902 6,902 6,902 6,902 6,902 6,902 6,902 48,317 82,830 Electricity-Streetlighting 1,458 1,278 1,279 1,272 1,271 1,271 1,272 9,101 19,000 Utility-Irrigation 884 1,307 1,359 1,317 1,830 1,667 1,154 9,516 12,600 R&M-Renewal and Replacement - 85 - 13,655 1,200 6,500 21,440 30,849 R&M-Irrigation - - 1 R&M-Roads&Alleyways 1,700 - 1,700 4,000 R&M-Signage - 1,000 - Capital Outlay - 50,000 Total Field 17,577 19,605 17,873 31,479 19,536 24,673 17,661. 148,407 300,280 Total Expenditures 29,580 28,297 25,395 51,355 28,615 32,257 26,994 222,494 420,074 5 1611A8 PORT OF THE ISLANDS Community Improvement District General Fund Statement of Revenues,Expenditures and Changes in Fund Balances Trend Report For the Period Ending April 30,2014 TOTAL 1 Oct Nov Dec Jan Feb Mar Apr Actual Thru Adopted Account Description Actual Actual Actual Actual Actual Actual Actual 413012014 Budget Excess(deficiency)of revenues Over(under)expenditures (25,977) 85,833 65,625 (20,830) (25,025) 12,268 (13,756) 78,137 - Other Financing Sources(Uses1 Operating Transfers-Out (368,000) - - - - (368,000) (368,000) Total Financing Sources(Uses) (368,000) - - - - (368,000) (368,000) Net change in fund balance $(393,977) $ 85,833 $ 65,625 $ (20,630) $ (25,025) $ 12,268 $ (13,756) $ (289,863) $ (368,000) FUND BALANCE,BEGINNING(OCT 1,2013) 1,260,705 1,260,705 FUND BALANCE,ENDING $ 870,842 $ 692,705 6 . . , . 1611A & PORT OF THE ISLANDS Community Improvement District Water And Sewer Fund Statement of Revenues,Expenses and Changes in Net Assets For the Period Ending April 30,2014 YTD ACTUAL AMENDED YEAR TO DATE YEAR TO DATE VARIANCE(S) AS A%OF APR-14 ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) AMENDED BUD ACTUAL OPERATING REVENUES Interest-Investments $ 578 $ 337 $ 210 $ (127) 36.33% $ 1 Water Revenue 45,000 26,250 31,071 4,821 69.05% 4,954 Sewer Revenue 70,000 40,833 46,442 5,609 66.35% 7,859 Irrigation Fees 100,000 58,333 57,012 (1,321) 57.01% 8,738 Meter Fees 2,500 2,500 0.00% 1,250 Net Incr(Decr)In FMV-Invest 693 693 0,00% SpecialAssmnts-Tax Collector 1,135,025 1,135,025 800,801 (334,224) 70.55% 34,156 Special Assmnts-Discounts (45,401) (45,401) (24,389) 21,012 53.72% 169 Other Miscellaneous Revenues - 8,399 8,399 0.00% 485 TOTAL OPERATING REVENUES 1,305,202 1,215,377 922,739 (292,638) 70.70% 57,612 I OPERATING EXPENSES Personnel and Administration P/R-Board of Supervisors 7,000 4,000 3,500 500 50.00% 500 FICA Taxes 536 312 268 44 50.00% 38 ProtServ-Engineering 26,000 15,167 13,601 1,566 52.31% 1,174 ProfServ-Legal Services 12,500 7,292 8,727 (1,435) 69.82% 2,216 ProfServ-Mgmt Consulting Sery 29,336 17,113 17,113 58.33% 2,445 ProlServ-Property Appraiser 17,025 17,025 17,025 100.00% ProtServ-Special Assessment 8,122 8,122 8,122 100.00% Auditing Services 3,750 3,750 3,750 0.00% - Communication-Telephone 100 58 58 0.00% Postage and Freight 1,200 700 619 81 51.58% 134 Rental•Meeting Room 350 200 175 25 50.00% 25 Insurance-General Liability 9,028 6,771 6,068 703 67.21% 2,227 Printing and Binding 1,300 758 487 271 37.46% 150 Legal Advertising 1,000 583 661 (78) 66.10% Miscellaneous Services 2,600 1,517 723 794 27.81% 127 Misc-Assessmnt Collection Cost 22,701 22,701 15,528 7,173 68.40% 687 Office Supplies 500 292 100 192 20.00% 25 Total Personnel and Administration 143,048 106,361 92,717 13,644 64.82% 9,748 Water-Sewer Comb Services Contracts-Mgml Services 309,533 180,561 180,561 58.33% 25,794 Contracts-Other Services 1,750 1,750 (1,750) 100.00% 1,750 Communication-Teieph-Field 4,512 2,632 2,748 (116) 60.90% 362 Utility -General 83,000 48,417 50,377 (1,960) 60.70% 7,761 R&M-Irrigation 20,500 11,958 22,331 (10,373) 108.93% 539 R&M-Water Plant 14,000 8,167 11,498 (3,331) 82.13% 1,639 R&M-Waste Water Plant 45,000 26,250 11,876 14,374 26.39% 4,480 Misc-Bad Debt 99 (99) 0.00% Misc-Licenses&Permits 4,500 3,500 6,375 (2,875) 141.67% Report Date:5/2/2014 7 . . . , 16I1A 8 ,„ PORT OF THE ISLANDS Community Improvement District Water And Sewer Fund Statement of Revenues, Expenses and Changes in Net Assets For the Period Ending April 30,2014 YTD ACTUAL AMENDED YEAR TO DATE YEAR TO DATE VARIANCE($) AS A%OF APR-14 ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) AMENDED BUD ACTUAL Cap Outlay-Water Plant 4,000 2,333 59732 (57,399) 1493 30% 34,532 Cap Outlay-Waste Water Plant 20,000 11,667 11,667 0.00% - Total Water-Sewer Comb Services 506,795 295,485 347,347 (51,862) 68.54% 76,857 Debt Service Principal Debt Retirement 514,758 - - 0.00% - Interest Expense 140,601 70,301 11,717 58,584 8.33% - Total Debt Service 655,359 70,301 11,717 58,584 1.79% - [TOTAL OPERATING EXPENSES 1,306,202 472,147 461,781 20,366 34.61% 86,605 Operating income(loss) 743,230 470,958 (272,272) 0.00% (28,993) OTHER FINANCING SOURCES(USES) Interfund Transfer-In 388,000 368,000 368,000 100 00% - 'TOTAL FINANCING SOURCES.(USES) 368,000 - 368,000 368,000 100.00% Change in net assets $ 368,000 $ 743,230 $ 838,958 $ 95,728 227,98% $ (28,993) TOTAL NET ASSETS,BEGINNING(OCT 1,2013) 7,494,636 7,494,636 7,494,636 TOTAL NET ASSETS,ENDING $ 7,862,536 $ 8,237,766 $ 8,333,494 Report Date:5/2/2014 8 . . 16114 8 PORT OF THE ISLANDS Community Improvement District Water And Sewer Fund Statement of Revenues,Expenses and Changes In Net Assets Trend Report For the Period Ending April 30,2014 TOTAL Oct Nov Dec Jan Feb Mar Apr Actual Thru Adopted Account Description Actual Actual Actual Actual Actual Actual Actual 4/3012014 Budget Operatina Revenues Interest-Investments $ 20 $ 18 $ 18 $ 18 $ 62 $ 75 $ 1 $ 210 $ 578 Water Revenue 2,798 4,406 4415 4,308 5,191 4,998 4,954 31,071 45,000 Sewer Revenue 3,738 5,432 6577 6,783 8,297 7,756 7,859 46,442 70,000 Irrigation Fees 4,527 7,803 10,340 9,333 8,499 7,773 8,738 57,012 100,000 Meter Fees - - 1,250 - 1,250 2,500 • Net'nor(Decr)In FMV-Invest 153 288 (41) 192 20 80 693 - Special Assmnts-Tax Collector 9,033 305,734 246,457 80,860 8,986 115,575 34,156 800,801 1,135,025 Special Assmnts-Discounts (476) (12,188) (9,608) (2,025) (134) (127) 169 (24,389) (45401) Other Miscellaneous Revenues 525 1,617 435 4,486 526 325 485 8,399 Total Operating Revenues 20,318 313,110 258,593 103,955 32,697 136,455 57,612 922,739 1,305,202 Operating Expenses Personnel and Administration P/R-Board of Supervisors 500 500 500 500 500 500 500 3,500 7,000 FICA Taxes 38 38 38 38 38 38 38 268 536 ProfServ-Engineering - 1,510 2,018 4,034 4,365 500 1,174 13,601 26,000 ProfServ-Legal Services - 1,427 339 197 1,623 2,925 2,216 8,727 12,500 ProfServ-Mgmt Consulting Sery 2,445 2445 2,445 2,445 2,445 2,445 2,445 17,113 29,336 ProfServ-Property Appraiser 17,025 - - - 17,025 17,025 ProfServ-Special Assessment - 8,122 - 8,122 8,122 •Auditing Services - - - 3,75D Communication-Telephone • - - - - - 100 Postage and Freight 6 245 5 141 5 83 134 619 1,200 Rental-Meeting Room 25 25 25 25 25 25 25 175 350 Insurance-General Liability 1,921 - - 1,921 - - 2,227 6,068 9,026 Printing and Binding 60 67 129 - 81 150 487 1,300 Legal Advertising 104 76 304 177 - - - 661 1,000 Miscellaneous Services 15 182 100 197 31 72 127 723 2,600 Misc-Assessmnt Collection Cost 171 5.871 4,737 1,577 177 2.309 687 15,528 22,701 Office Supplies 26 - 25 - 25 25 100 500 Total Personnel and Administration 22,336 12,385 10,511 19,528 9,209 9,003 9,748 92,717 143,048 Water-Sewer Comb Services Contracts-Mgmt Services 25,794 25,794 25,794 25,794 25,794 25,794 25,794 180,561 309533 Contracts-Other Services _ - - - 1,750 1,750 1,750 Communication-Teleph-Field 901 320 297 312 298 258 362 2,748 4,512 Utility-General 6,266 6,906 7,360 7,300 7,303 7,481 7,761 50,377 83,000 R&M-Irrigation - 1,999 7,394 2,605 4,788 5,007 539 22,331 20,500 R&M-Water Plant 7,902 1,745 2,666 (3,593) - 1,139 1,639 11,498 14,000 R&M-Waste Water Plant 7 2,167 476 2,135 1,823 789 4,480 11,876 45,000 Misc-Bad Debt - 99 - 99 Misc-Licenses&Permits - • 6,375 - 6,375 4,500 Report Date:5/2/2014 9 . . . 1611 4,8 PORT OF THE ISLANDS Community Improvement District Water And Sewer Fund Statement of Revenues,Expenses and Changes In Net Assets Trend Report For the Period Ending April 30,2014 TOTAL Oct Nov Dec Jan Feb Mar Apr Actual Thru Adopted Account Description Actual Actual Actual Actual Actual Actual Actual 413012014 Budget Cap Outlay-Water Plant - - 25,200 - 34,532 59,732 4,000 Cap Outlay-Waste Water Plant - - .. - 20,000 Total Water-Sewer Comb Services 40,870 38,931 50,362 34,553 65,305 40,468 76,857 347,347 506,795 Debt Service Principal Debt Retirement - - - - - 514,758 Interest Expense - 11,717 - - - 11,717 140,601 Total Debt Service - 11.717 - 11,717 655,359 •Total Operating Expenses 63,206 63,034 60,873 54,081 74,514 49,471 86,605 451,781 1,305,202 Operating income(loss) (42,888) 250,076 197,720 49,874 (41,817) 86,984 (28,993) 470,958 Other Financing Sources(Uses) Interfund Transfer-In 368,000 . - 368,000 368,000 Total Financing Sources(Uses) 368,000 - 368,000 368,000 Change in net assets $ 325,112 $ 250,076 $ 197,720 $ 49,874 $ (41,817) $ 86,984 $ (28,993) $ 838,958 $ 368,00D TOTAL NET ASSETS,BEGINNING(OCT 1,2013) 7,494,536 7,494,536 TOTAL NET ASSETS,ENDING $8,333,494 $7,862,536 Report Date:5/2/2014 10 1611 Port of the Islands Community Improvement District Supporting Schedules April 30. 2014 1611 A 8 . 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Q L] C] O LL CQ a Q a a a a a Q Q Q Q a Q a Sr a a a Q a a a a a a Q a a a a a a Q a Q a a a IQ O g § g g g $ a a Q Q a a 3 a a a a o o 4 n iz n n v v � � i g § 222g2 a) — 49 : W O M R R g h 2 R N N N N N N N N N N N N N N N Nyy ry �tyy N Fl ass3I33I33 * 33 3II3 3333 133 33 133 3333 333S C h 1 / 999999999999999999999999999999999999999 d U ct . 1611 A $ ... vIti “e. - N HH t9i cQi t9i 2 2 s n �rn C F J t LL m XS Q g rl 1 a ZOQO zit ihV 0 I-ME oi R54- 555 qvaavco U. 1 1 a s Vo p s S a o N N N N A MA nn 1 2222 LI igg WW U dM . 6 0F Cj ��.�_..�� a a a a a a Toa it 1 $ 11 $ 1 d E ZP 6 Tg ris 16r1Aw8 PORT OF THE ISLANDS Community Improvement District Non-Ad Valorem Special Assessments Collier County Tax Collector-Monthly Collection Report For the Fiscal Year ending September 2014 ALLOCATION BY FUND DISCOUNT? GROSS DATE NET AMOUNT (PENALTIES) COLLECTION AMOUNT GENERAL WATER/SEWER RECEIVED RECEIVED AMOUNT COSTS RECEIVED FUND FUND Assessments Levied FY2014 $ 1,570,427 $ 435,400 $ 1,135,026 Allocation% 100% 28% 72% 10/30/13 $ 11,603 $ 659 $ 237 $ 12,499 $ 3,465 8 9,033 11/15/13 $ 124,608 $ 5,298 $ 2,543 $ 132,449 $ 36,721 $ 95,728 11/27/13 $ 273,420 $ 11,565 $ 5,580 $ 290,566 $ 80,559 $ 210,006 12/13/13 $ 296,309 $ 12,520 $ 6,047 $ 314,876 $ 87,299 S 227,577 12/27/13 $ 24,843 $ 774 $ 507 $ 26,124 $ 7,243 6 18,881 01/30/14 $ 106,894 $ 2,802 $ 2,182 $ 111,878 $ 31,018 $ 80,860 02/27/14 $ 12,003 $ 185 $ 245 $ 12,433 S 3,447 6 8,986 03/28/14 $ 156,539 $ 176 $ 3,195 $ 159,910 $ 44,335 5 115,575 04/30/14 $ 46,542 $ (234) $ 950 $ 47,258 $ 13,102 5 34,156 TOTAL $ 1,052,761 $ 33,745 $ 21,485 $ 1,107,991 $ 307,190 $ 800,801 %Collected 70.55% 70.55% 70.55% TOTAL OUTSTANDING $ 462,435 I$ 128,210 1$ 334,225 Year Parcel ID Description Amount Comments FY 2010 1058920500 POI Hotel 119,627 bankruptcy FY 2011 1058920500 POI Hotel 119,627 bankruptcy FY 2012 1058920500 POI Hotel 119,638 bankruptcy FY 2013 1058920500 POI Hotel 119,638 bankruptcy Total Delinquent Parcels 478,530 Report Date:5/1/2014 14 lôl1A8 PORT OF THE ISLANDS Community Improvement District Series 2010 Special Assessment Revenue Bond 1.Recap of Capital Project Fund Activity Through April 30,2014 Bond Issued(Construction Account) $ 5,500,000 Source of Funds: Interest Earned $ B,432 Use of Funds: COI $ (42,700) COI(costs transferred to checking account but not yet paid) $ (5,000) Disbursemewster Treatment Plant $ (5,333,694) $ (5,381,394) Adjusted Balance In Construction Account April 30,2014 $ 127,038 2.Funds Available For Construction at April 30,2014 Book Balance of Construction Account at April 30,2014 $ 127,038 Construction Funds available at April 30,2014 $ 127,038 3.Investments-BB&T at April 30,2014 Estimated Type Yield Principal Construction Fund: 0.12% $ 127,038 ADJ:Outstanding Amounts Due $ - Balance at April 30,2014 $ 127,038 4. General Bond Information Issued: 2010 Matures: 2020 Bond Interest Rate: 3.51% FY 2014 budgeted bond payment as%of total assessments: 57% Report Date:5/2/2014 15 ,.., 1611 Ag PORT OF THE ISLANDS Community Improvement District Construction Schedule • AMOUNT OF ; CAPITAL WATER TREATMENT REO.# DATE CONTRACTOR j REQUISITION 1 OUTLAY COI PLANT COI 10/20/10 Greenberg Traurig $ 10,000 $ $ 10,000 $ COI 10/20/10 BB&T 2,700 2,700 COI 10/20/10 Severn Trent Management Svcs 15,000 15,000 COI 11/02/10 Dan Cox 15,000 15,000 1 11/09/10 Port of the Islands CID(reimb) 321,537 321,537 321,537 2 11/18/10 South Florida Excavation 26,504 26,504 26,504 3 11/24/10 Naples Daily News 151 151 151 4 01/04/11 Century Link 26,311 26,311 26,311 5 12/16/10 South Florida Excavation 18,009 18,009 18,009 6 02/01/11 Hole Montes 2,561 2,561 2,561 7 02/01/11 Hole Montes 16,200 16,200 16,200 8 02/01/11 Hole Monies 13,207 13,207 13,207 9 02/10/11 Benchmark EnviroAnalytical,Inc. 1,019 1,019 1,019 10 02/17/11 Hole Montes 1,983 1,983 1,983 11 03/07/11 Hole Monies 6,250 6,250 6,250 12 03/16/11 South Florida Excavation 12,762 12,762 12,782 13 03/29/11 Cardinal Contractors 27,000 27,000 27,000 14 04/06/11 Hole Montes 13,850 13,850 13,850 15 05/05/11 South Florida Excavation 18,587 18,587 18,587 16 05/16/11 Cardinal Contractors 95,029 95,029 95,029 17 05/19/11 Hole Montes 39,565 39,565 39,565 18 06/14/11 KW Controls 1,039 1,039 1,039 19 06/14/11 Cardinal Contractors 196,572 196,572 196,572 20 07/06/11 Hole Montes 19,575 19,575 19,575 21 07/22/11 Cardinal Contractors 170,192 170,192 170,192 22 07/27/11 Hole Montes 22,325 22,325 22,325 23 08/19/11 Cardinal Contractors 156,353 156,353 156,353 24 08/30/11 Hole Montes 19,700 19,700 19,700 25 09/16/11 South Florida Excavation 6,971 6,971 6,971 26 09/16/11 South Florida Excavation 4,602 4,602 4,602 27 09/16/11 Cardinal Contractors 278,893 278,893 278,893 28 09/27/11 Michael Evans Computers 3,255 3,255 3,255 29 10/17/11 Cardinal Contractors 85,416 85,416 85,416 30 11/03/11 Hole Montes 833 833 833 31 11/03/11 Hole Montes 43,975 43,975 43,975 33 11/23/11 KW Controls 24,337 24,337 24,337 I Total FY 2011 _ $ 1,717,261 $ 1,674,561 $ 42,700 $ 1,674,561 32 11/14/11 Cardinal Contractors $ 266,314 $ 266,314 $ $ 266,314 34 12/15/11 South Florida Excavation 4,602 4,602 4,602 35 12/15/11 BCI Technologies 7,121 7,121 7,121 36 12/15/11 ITT Water Equipment Tech 586,767 586,767 586,767 37 12/16/11 Cardinal Contractors 647,523 647,523 647,523 38 12/30/11 Hole Montes 43,673 43,673 43,673 39 01/24/12 Hole Montes 25,610 25,610 25,610 40 01/24/12 Cardinal Contractors 174,823 174,823 174,823 41 01/30/12 KW Controls 73,011 73,011 73,011 42 02/24/12 Cardinal Contractors 240,416 240,416 240,416 43 03/15/12 Cardinal Contractors 246,740 246,740 246,740 44 04/05/12 Hole Montes 48,232 48,232 48,232 45 04/23/12 Cardinal Contractors 89,577 89,577 89,577 46 05/09/12 ITT Water Equipment Tech 30,578 30,578 30,578 47 05/16/12 Cardinal Contractors 62,629 62,629 62,629 48 05/17/12 KW Controls 12,169 12,169 12,169 49 06/12/12 Hole Montes 65,277 65,277 65,277 50 06/12/12 Severn Trent Environmental Svcs 9,027 9,027 9,027 Report hate:5/2/2014 16 . . . 1611A8 8 ,z,. PORT OF THE ISLANDS Community Improvement District Construction Schedule IAMOUNT OF ! CAPITAL , WATER TREATMENT REQ.# DATE I CONTRACTOR REQUISITION ; OUTLAY COI PLANT 51 06/12/12 BCI Technologies 20,000 20,000 20,000 52 06/13/12 Cardinal Contractors 207,112 207,112 207,112 53 06/29/12 Soto's Lawn Service,Inc. 19,680 19,680 19,680 54 07/18/12 Cardinal Contractors 13,633 13,633 13,633 55 07/25/12 W,E.Johnson Equipment 33,088 33,088 33,088 56 08/03/12 Hole Montes 49,982 49,982 49,982 57 09/04112 Severn Trent Environmental Svcs 3,045 3,045 3,045 58 09/04/12 Cardinal Contractors 195,290 195,290 195,290 59 09/19/12 Hole Montes 21,350 21,350 21,350 60 09/19/12 BCI Technologies 33,279 33,279 33,279 61 09/19/12 Cardinal Contractors 52,400 52,400 52,400 I Total FY 2012 $ 3,282,946 $ 3,282,946 $ $ 3,282,946 62 10/16/12 RMA Geological Consultants $ 5,990 $ 5,990 $ - $ 5,990 63 10/16/12 Cardinal Contractors 151,859 151,859 151,859 64 11/01/12 Hole Montes 10,027 10,027 10,027 65 12/11/12 Severn Trent 48,567 48,567 48,567 66 01/09/13 RMA Geological Consultants 9,170 9,170 9,170 67 01/17/13 Hole Montes 8,138 8,138 8,138 68 01/17/13 RMA Geological Consultants 16,746 16,746 16,746 69 01/17/13 Severn Trent 1,569 1,569 1,569 70 02/05/13 Cardinal Contractors 26,705 26,705 26,705 71 02/05/13 KW Controls 12,169 12,169 12,169 72 02/05/13 Hole Montes 2,533 2,533 2,533 73 02/21/13 KW Controls 12,169 12,169 12,169 74 04/23/13 RMA Geological Consultants 1,600 1,600 1,600 75 10/11/13 Xylem 43,747 43,747 43,747 76 02/25/14 Xylem 25,200 25,200 25,200 Total FY 2013 $ 378,187 $ 376,187 $ - $ 376,187 I Total FY 2014 $ $ $ $ 1 Grand Total $ 5,376,394 $ 5,333.694 $ 42,700 $ 5.333,694 I Interest FY 2011 Interest $ 5,744 FY 2012 Interest 2,291 FY 2013 Interest 303 FY 2014 Interest 93 $ 8,432 Report Date:5/2/2014 17 1611A8 PORT OF THE ISLANDS Community Improvement District All Funds Capital Improvement Program-Status Report Updated thru 4/30/14 ROADS PROGRAM PROJECT PAID - N0. FY 2014 PAID IN FY PROJECT PROJECT NAME OR DESCRIPTION INCEPTION TO FY 2015 FY 2016 FY 2017 FY 2018 ESTIMATE n7 20141x1 DATE 171 11 STATUS R-3 rea ufIacinp 4nIond 1t 41 Pert ig 2b OQ0 ... - R4, fEatili001,004 @,__`0, ) . $ 26000 $ $ $ ,,, S ... $ - $ Tote;Roo " tam , $O (I ....:.... S S.. „„.. $ S , .', Total General Fund $ 50,000 $ • $ S $ - $ - $ IRRIGATION PROGRAM TotalIrri.ationProgram I -I Min WATER PROGRAM W-14A Construction of New Water Treatment Plant $ 25.200 $ 25.200 $ 4,409,326 $ • $ $ - $ - HM Project W-140 4Inspeclion of New Water Treatment Plant $ - $ - $ 440.894 $ - $ $ - 5 - HM Project New water meter replacement program to include backflow prevention (Replace+1-20%per year W-15 for 4 years) $ 55,129 $ 34,532 $ 230,097 $ - $ . $ - $ - ST project W-19 Video surveillance and monitoring $ - 5 - $ - $ $ 10,000 $ - $ ST project W-20 Spare parts $ $ - $ - $ • $ • $ $ - ST project W-22 Fire hydrant repair and replacement $ 4,000 $ $ 3,090 $ • $ $ - $ - ST project Total Water Program $ 84,329 $ 59,732 $ 5,083,408 $ - $ 10,000 $ $ WASTEWATER PROGRAM combined SCADA and control panel for lift stations $ - $ - $ 77,137 $ 30,796 $ 30,796 $ 30.796 w/WW-26 r r _ • r: rem.ranes $ 20,01X7 $ $ 5 76;l0f1' •re Eye '" Total Wastewater Program .000_--5,.........__.__...-_.S_- 77,137 $ 50,798 5 60,790 ., Y •r Ef(R*ti:Ii t: Lf: E111111111S:=1 u�a NOTE 1'1:The amounts shown in the'FY 2014 ESTIMATE'columns reflect the most recent approximation of what the District expects to spend on each project between October 1,2013 and September 30,2014. NOTE 121: The amounts shown in the'PAID IN FY 2014'column reflects project expenses incurred between October 1,2013 and September 30,2014. The total of these columns will tie to the amounts reported as'Year to Date Actual-Capital Outlay'in the corresponding monthly financial statements NOTE 131: The'PAID INCEPTION TO DATE'columns reflect any payments made between FY 2006 and present 18 Report Date 5/2/2014 . . 1611 A8 PORT OF THE ISLANDS Community Improvement District All Funds Capital Improvement Program-Status Report Completed Projects Project No.I Project Name or Description 1 Project Total(ComPfe to Comments Date I G-1 Collier County Zoning/Fire Station Property $ 22,324 11,112fwtS Completed in FY 2010 G-2 Sign Variance Petition-Union Road $ 42,683 iiiii*a Completed in FY 2011 R1&2 Road resurfacing and repair l_$ 473,138T.. 1 Completer)In FY 2007 I 1""1 Irrigation&Fire Control Panel Upgrade $ 54,621 8402008 Completed in FY 2008 1-2 Irrigation Supply Well Project $ 34,765 10(1/2000 Completed in FY 2009 I-3 Wellfield Mechanical Upgrades $ 211732 8/3012009 Completed In FY 2009 14 3rd well to provide irrigation water supply $ 287,793 • 8/31/2010 Completed in FY 2010 i5 Wellfield SCADA $ 27,587 ""3/31/2010 Completed in FY 2010 1-6 Electrical Upgrades for Wellfield and WWTP Generator $ 247,386 2128/2010 Completed in FY 2010 1-7 Canal PS Modifications $ 4,269 ,11/172009"Completed In FY 2010 1-10 Wellhead Retrofitting $ 11,615 9/3M2 Completed in FY 2012 I-11 Well Monitoring $ 16 748 913012018, Completed in FY 2013 I-12 Pump Retrofitting $ 10,770 1#30 2013 Completed in FY 2013 W-2 Water Treatment Plant-replace transfer pumps $ 9,887 9/3012001 Completed in FY 2008 W-4 Water Treatment Plant-repairs to building(roof,doors,windows,painting) $ 14,050 9/3012)0$ Completed in FY 2008 W-5 Water Treatment Plant-replace metal launders and walkways on softening unit&other repairs $ 56,877 10131/2000 Completed in FY 2009 W-6 Water Treatment Plant-replace gaseous them storage/feed sys(chlorine)w/liquid chem(bleach) $ 36,088 1N30(2006 Completed In FY 2009 W-7 Water Treatment Plant-air condition room that houses compliance monitoring equipment $ 1901 '9x30/200$ Completed in FY 2008 W-13 Water Treatment Plant-design new WTP $ 481844 9/3012011 Completed in FY 2011 W-14A Water Treatment Plant-New Construction $ 115,883 97301201 Completed in FY 2013 W-146 Water Treatment Plant-Inspection of new construction $ 11671 9!3012013 Completed in FY 2013 W-15 Water Treatment Plant-New meter replacement program(with backfow prevention) $ 1,112,360 9/30/2011 Completed in FY 2011/2012 W-15 Water Treatment Plant-New meter replacement program(with backfow prevention) $ 42,924 19134V201d Completed in FY 2013 W-17 SCADA $ 221093 '10/12009 Completed in FY 2009 W-23 Slormwater Rention Ponds $ 111776 9190/2011 Completed in FY 2011/2012 W-23a Disinfection Conversion-free chlonne to chloramines $ 11,427 9/30/2009 Com Ip elect In FY 2009 WW-5 Wastewater Treatment Plant-two new mixers $ 18,810 ,9,10/2004 Completed in FY 2008 W1N-8 Wastewater Treatment Plant-add second reuse pump $ 111,973 5/31/2008 Completed in FY 2008 Wastewater Treatment Plant-replace gaseous chem storage/feed systems(chlorine and sulfur -. WW-10 dioxide)wl liquid chem(bleach and sodium thiosulfate $ 36,088 9/30(2008 Completed in FY 2009 WW-13A Reuse Storage Tank $ 585,299 4/301201 Completed in FY 2010 WW-13B Automation of reuse water system and supplemental water $ 55,358 5/31/2010 Completed in FY 2010 WW-18 DynaLift MBR Membrane System $ 1.112,360 973011011 Completed in FY 2011 WW-19 Electrical service upgrades at WWTP $ 231,100 9 Completed In FY 2009 WW 20 New WWTP Generator $ 114778 9)8(182009 Completed in FY 2009 WW-23 SCADA and control panel for lift stations $ 77,137 9/30/201$Completed In FY 2012 • Report Date.5/2/2014 ...._... 19_. 1611A8 PORT OF THE ISLANDS Community Improvement District General Fund Cash Flow Projections MAY JUN JUL AUG SEP 2014 2014 2014 2014 2014 Cash Beginning Balance $ 775,276 $ 779,531 $ 851,959 $821,443 $ 793,411 Cash Inflow 180 128,390 180 180 180 Cash Outflow (31,712) (55,963) (30,695) (28,212) (53,924) CD Investment - Add:Prepaid Items - - Add: Due from WS Fund 54,504 - Less:Current Liabilities(as of 4/30/14) (18,717) - - Total Estimated Cash Balance WITHOUT collection from Motwani $ 779,531 $ 851,959 $ 821,443 $793,411 $ 739,667 Total Estimated Cash Balance WITH collection from Motwani $ 903,222 $ 975,650 $ 945,134 $917,102 $ 863,358 Cash Receipts Special Assessments-Levy $ - $ 128,210 $ - $ • $ Special Assessments-Discount . - - Interest 180 180 180 180 180 Total Cash Inflow $ 180 $ 128,390 $ 180 $ 180 $ 180 Operating Expenditures Administrative P/R-Board of Supervisors $ 500 $ 500 $ 1,000 $ 500 $ 1,000 FICA Taxes 38 38 77 38 77 ProfServ-Engineering 1,943 1,943 1,943 1,943 1,943 ProfServ-Legal Services 1,247 1,247 1,247 1,247 1,247 ProfServ-Mgmt Consulting Sery 2,435 2,435 2,435 2,435 2,435 ProfServ-Property Appraiser - - - ProfServ-Special Assessment • - - - Annual Audit 3.500 - • Telephone - - - - - Postage and Freight 81 81 81 81 81 Rental-Meeting Room 25 25 50 25 50 Insurance-General Liability - - 1,921 - Printing&Binding 139 139 139 139 139 Legal Advertising 70 70 70 70 70 Miscellaneous Services 31 31 31 31 31 Misc.-Assessmnt Collection Cost - 2,751 - - - Misc.-Web Hosting 71 71 71 71 220 Office Supplies 14 14 14 14 14 Annual District Filing Fee - - - Total Administrative $ 10,094 $ 9,345 $ 9,077 $ 6,594 $ 7,306 Maintenance Contracts-Mgmt Services $ 8,333 $ 8,333 $ 8,333 $ 8,333 $ 8,333 Contracts-Landscape 6,902 6,902 6,902 6,902 6,902 Electricity-Streetlighting 1,300 1,300 1,300 1,300 1,300 Utility-Irrigation 1,359 1,359 1,359 1,359 1,359 R&M-Renewal&Replacement 3,063 3,063 3,063 3,063 3,063 R&M-Roads 460 460 460 460 460 R&M-Signage 200 200 200 200 200 CIP' 25,000 - - 25,000 Total Maintenance $ 21,618 $ 46,618 $ 21,618 $ 21,618 $ 46,618 Total Cash Outflow $ 31,712 $ 55,963 $ 30,695 $ 28,212 $ 53,924 'NOTES: Estimated CIP costs for the anticipated projects are shown quarterly. Report[Ate:5/2/2014 20 . . . 1611 A 8 PORT OF THE ISLANDS Community Improvement District Water and Sewer Fund Cash Flow Projections MAY JUN JUL AUG SEP 2014 2014 2014 2014 2014 Cash Beginning Balance $ 34,358 5(106,554) $ 171,005 $ 141,329 $ 114,137 Cash Inflow 19,248 353,472 19,248 19,248 19,248 Cash Outflow-Expenses (634,999) (75,912) (48,924) (48,440) (69,303) Add:Prepaid Items 585,059 - Less:Due to General Fund (54,504) - Less:Current Liabilities(es of 4/30/14) (55,716) - - - Total Estimated Cash Balance NATHOUT collection from Motwanl $ (106,564) $ 171,005 $ 141,329 $ 114,137 $ 64,082 Total Estimated Cash Balance WITH collection from Motwani $ 248,2544 $ 625,843 $ 496,167 $ 488,976 $ 418,920 Cash Receipts Special Assessments-Levy $ $ 334,224 $ - $ - $ Special Assessments-Discount - - Water/Sewer/Irrigation Revenue 19,218 19,218 19,218 19,218 19,218 Interest/Miscellaneous 30 30 30 30 30 Total Cash Inflow $ 19,248 $ 353,472 $ 19,248 $ 19,248 $ 19,248 Operating Expenditures Administrative P/R-Board of Supervisors $ 500 $ 500 $ 1,000 $ 500 $ 1,000 FICA Taxes 38 38 77 38 77 ProfServ-Engineering 1,943 1,943 1,943 1,943 1,943 ProfServ-Legal Services 1,247 1,247 1,247 1,247 1,247 ProfServ-Mgmt Consulting Sery 2,445 2,445 2,445 2,445 2,445 ProfServ-Property Appraiser .. - ProfServ-Special Assessments - - Annual Audit 3,500 - - - Telephone - - - - - Postage and Freight 88 88 88 88 88 Rental-Meeting Room 25 25 50 25 50 Insurance-General Liability - 1,921 Printing&Binding 139 139 139 139 139 Legal Advertising 70 70 70 70 70 Miscellaneous Services 103 103 103 103 103 Miac.-Assessmnt Collection Cost - 7,173 Office Supplies 14 14 14 14 14 Total Administrative $ 10,113 $ 13,786 $ 9,097 $ 6,613 $ 7,176 Maintenance Contracts-Mgmt Services $ 25,794 $ 25,794 $ 25,794 $ 25,794 $ 25,794 Contracts-Other Services - - Communication-Teleph-Field 307 307 307 307 307 Utility-General 7,197 7,197 7,197 7,197 7,197 R&M-Irrigation 3,190 3,190 3,190 3,190 3,190 R&M-Water Plant 1,643 1,643 1,643 1,843 1,643 R&M-Waste Water Plant 1,697 1,897 1,897 1,897 1,697 Misc.-Licenses&Permits - - CIP" 22,289 22,299 Total Maintenance 5 39,827 $ 62,126 $ 39,827 $ 39,827 $ 82,128 Debt Service Principal and Interest $ 585,059 $ $ $ $ - Total Debt Service $ 585,059 $ - $ - $ - $ Total Cash Outflow $ 834,999 $ 75,912 $ 48,924 $ 48,440 $ 69,303 'NOTES: Estimated CIP costs for the anticipated projects are shown quarterly. Report Date:5/2/2014 21 1611A . PORT OF THE ISLANDS Community Improvement District All Funds Cash Flow Projections-5 Year GENERAL FUND ADOPTED PROPOSED PROPOSED PROPOSED PROPOSED FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 Operating Revenues Assessments(Net) $417,984 $413,026 $413,026 $413,026 $413,026 Delinquent Assessments $123,691 $0 $0 $0 $0 Interest/Miscellaneous $2,090 $2,151 $2,158 $2,127 $2,064 Total Operating Revenues $543,765 $415,177 $415,184 $415,153 $415,090 Operating Expenditures Administrative $119,794 $121,347 $124,987 $128,737 $132,599 Maintenance $250,280 $293,830 $302,645 $311,724 $321,076 Total Operating Expenditures $370,074 $415,177 $427,632 $440,461 $453,875 Capital Expenditures CIP Projects $50,000 $0 $0 $0 $0 Total Capital Expenditures $50,000 $0 $0 $0 $0 Estimated Beginning Cash Balance $863,358 $863,358 $850,911 $825,603 [Estimated Ending Cash Balance* $ 863,358 $883,358 $850,911 $825,603 $787,017 I WATER AND SEWER ENTERPRISE FUND ADOPTED PROPOSED PROPOSED PROPOSED PROPOSED FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 Operating Revenues Assessments(Net) $1,089,624 $1,120,918 $1,120,918 $1,120,918 $1,120,918 Delinquent Assessments $354,838 $0 $0 $0 $0 Water/Sewer/Irrigation Revenue $215,000 $210,000 $210,000 $210,000 $210,000 Interest/Miscellaneous $578 $295 $419 $409 $429 Total Operating Revenues $1,660,040 $1,331,213 $1,331,337 $1,331,327 $1,331,347 Operating Expenditures Administrative $143,047 $145,885 $145,885 $145,885 $145,885 Maintenance $482,795 $479,170 $479,170 $479,170 $479,170 Total Operating Expenditures $625,842 $625,055 $625,055 $625,055 $625,055 Capital Expenditures CIP Projects $24,000 $50,796 $60,796 $30,796 $0 Total Capital Expenditures $24,000 $50,796 $60,796 $30,796 $0 Debt Service Principal and Interest $655,360 $655,360 $655,360 $655,360 $655,360 Total Debt Service $655,360 $655,360 $655,360 $655,360 $655,360 Estimated Beginning Cash Balance $418,920 $418,923 $409,049 $429,165 [Estimated Ending Cash Balance* $ 418,920 $418,923 $409,049 $429,165 $480,098 I *Note:Estimated FY14 ending cash balance includes amounts due from Hotel parcel. 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POI NON- PAYMENT LIST PARCEL NO NAME AMT 1058920005 P01 Realty $ 268,676.57 500 POI Resort $ 119,637.48 607 Lake Lincoln LLC $ 6,021.82 31417501352 Wm Porter Jr. $ 1,523.87 64702100189 Lake Huron LLC $ 1,299.07 202 Lake Huron LLC $ 1,299.07 228 Lake Huron LLC $ 1,299.07 244 Lake Huron LLC $ 1,299.07 260 Lake Huron LLC $ 1,299.07 286 Lake Huron LLC $ 1,299.07 309 Lake Huron LLC $ 1,299.07 325 Lake Huron LLC $ 1,299.07 341 Lake Huron LLC $ 1,299.07 367 Lake Huron LLC $ 1,299.07 383 Lake Huron LLC $ 1,299.07 406 Lake Huron LLC $ 1,299.07 587 Lake Huron LLC $ 1,299.07 600 Lake Huron LLC $ 1,299.07 626 Lake Huron LLC $ 1,299.07 642 Lake Huron LLC $ 1,299.07 668 Lake Huron LLC $ 1,299.07 684 Lake Huron LLC $ 1,299.07 707 Lake Huron LLC $ 1,299.07 723 Lake Huron LLC $ 1,299.07 765 Lake Huron LLC $ 1,299.07 781 Lake Huron LLC $ 1,299.07 804 Lake Huron LLC $ 1,299.07 820 Lake Huron LLC $ 1,299.07 846 Lake Huron LLC $ 1,299.07 862 Lake Huron LLC $ 1,299.07 888 Lake Huron LLC $ 1,299.07 64702101421 Christa Rossbach $ 1,299.07 926 Chester and Mary Gasaway $ 1,299.07 64702102145 Vanessa Richards $ 1,299.07 226 Wm Robert Neal $ 1,299.07 488 Doug and Shirley Parent $ 1,299.07 68270000746 Island Marina LLC $ 121.91 68291280008 James Oquinn $ 1,523.87 68300002148 Ruth Kalvin $ 1,523.87 724 John Underwood $ 1,523.87 68300003464 Bruce Corner $ 1,523.87 68310000622 Mitchell Pickman $ 914.33 16I ' 1 A8 680 Dupree Welding $ 914.33 907 Howard Leibowitz $ 914.33 981 Yolanda Debartolo $ 914.33 68310001029 Nancy Taylor $ 914.33 401 Robert and Christina Scavuzzo $ 914.33 80457609168 Corazon Ragasa $ 1,299.07 80457612126 Johm Leone $ 1,299.07 $ 451,731.49 • 1611 & 8 ,I. 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Univeristy Drive Suite 702 Coral Springs, FL 33071 Dear Ms Hodza, In compliance with Chapter 190.06 Florida Statutes this notice is to inform you that the official records of the Collier County Supervisor of Elections indicate 477 registered voters residing in the Port Of The Islands CID as of April 15, 2014. Should you have questions regarding election services for the district please feel free to contact our Office. Sincerely, 0 64"--2"--)el..._ ' ''''' David B Carpenter Qualifying Officer Collier County Supervisor of Elections (239)252-8501 DaveCarpenter @colliergov.net of R9 aromot:�y Rev Dr Martin Luther King Jr Building •Collier Government Complex•3295 Tamiami Trl E CI) Naples FL 34112-5758 y tam: Telephone:239/252-8450•Fax: 239/774-9468 ARO .. , , 16I1A $ Ln 4- 0 v ai co a C C 0 O co) cc i+ a — E a aa, E °? d c p p .a 4-O rn°,a ,F. Cs. re p c c U. .. �+ = ai Q ° o o �; m • o a 0 f Q N v c .9 o F O E (n 2 c al t d Z w O CO .. 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G �L 0 U a v 3 1611 A 8 Port of the Islands Community Improvement District ANNUAL FINANCIAL REPORT September 30, 2013 161 , 1 A8 Port of the Islands Community Improvement District ANNUAL FINANCIAL REPORT Fiscal Year Ended September 30, 2013 TABLE OF CONTENTS Page Number FINANCIAL SECTION REPORT OF INDEPENDENT AUDITORS 1-2 MANAGEMENT'S DISCUSSION AND ANALYSIS 3-8 BASIC FINANCIAL STATEMENTS Government-wide Financial Statements Statement of Net Position 9 Statement of Activities 10 Fund Financial Statements Balance Sheet— General Fund 11 Reconciliation of Total General Fund Balances to Net Position of Governmental Activities 12 Statement of Revenues, Expenditures and Changes in Fund Balances —General Fund 13 Reconciliation of the Statement of Revenues, Expenditures and Changes in Fund Balances of General Fund to the Statement of Activities 14 Statement of Revenues, Expenditures and Changes in Fund Balances — Budget and Actual —General Fund 15 Statement of Net Position—Water& Sewer Fund 16 Statement of Revenues, Expenses and Changes in Fund Net Position—Water& Sewer Fund 17 Statement of Cash Flows—Water & Sewer Fund 18 Notes to Financial Statements 19-32 INDEPENDENT AUDITOR'S REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS 33-34 MANAGEMENT LETTER 35-36 1611 AB 8 ce Berger, Toombs, Elam, -ee Gaines Gaines & Frank Certified Public Accountants PL 600 Citrus Avenue Suite 200 Fort Pierce, Florida 34950 772/461-6120//461-1155 FAX: 772/468-9278 REPORT OF INDEPENDENT AUDITORS To the Board of Supervisors Port of the Islands Community Improvement District Collier County, Florida Report on the Financial Statements We have audited the accompanying basic financial statements of Port of the Islands Community Improvement District as of and for the year ended September 30, 2013, as listed in the table of contents. Management's Responsibility for the Financial Statements Management is responsible for the preparation and fair presentation of these financial statements in accordance with accounting principles generally accepted in the United States of America; this includes the design, implementation, and maintenance of internal control relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error. Auditor's Responsibility Our responsibility is to express an opinion on these financial statements based on our audits. We conducted our audits in accordance with auditing standards generally accepted in the United States of America. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free from material misstatement. An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on the auditor's judgment, including the assessment of the risks of material misstatement of the financial statements, whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the entity's preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity's internal control. Accordingly, we express no such opinion. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluating the overall presentation of the financial statements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinion. Fort Pierce/Stuart Member AICPA Member AICPA Division For CPA Firms Member FICPA Private Companies Practice Section 1611A8 erGBg , Toombs, Elam, C� aineres & Frank Codirbed?b&w�,wrs n To the Board of Supervisors Port of the Islands Community Improvement District Opinion In our opinion, the basic financial statements referred to above present fairly, in all material respects, the financial position of the governmental activities, the business-type activities, the aggregate remaining fund information and each major fund of Port of the Islands Community Improvement District as of September 30, 2013, and the respective changes in financial position and the budgetary comparison for the General Fund for the year then ended in conformity with accounting principles generally accepted in the United States of America. Emphasis of Matter As discussed in Note K to the financial statements, bond issuance costs were expensed as of October 1, 2012 and net position was restated in accordance with Port of the Islands Community Improvement District's implementation of Governmental Accounting Standards Board Statement No. 65. Our opinion is not modified with respect to this matter. Other Matters Management's Discussion and Analysis The Management's Discussion and Analysis is not a required part of the basic financial statements but is supplementary information required by the Governmental Accounting Standards Board. We have applied certain limited procedures, which consisted principally of inquiries of management regarding the methods of measurement and presentation of the supplementary information. However, we did not audit the information and express no opinion on it. Other Reporting Required by Government Auditing Standards In accordance with Government Auditing Standards, we have also issued a report dated April 29, 2014 on our consideration of the District's internal control over financial reporting and on our tests of its compliance with certain provisions of laws, regulations and contracts. The purpose of that report is to describe the scope of our testing of internal control over financial reporting and compliance and the results of that testing, and not to provide an opinion on internal control over financial reporting or on compliance. That report is an integral part of an audit performed in accordance with Government Auditing Standards in considering Port of the Islands Community Improvement District's internal control over financial reporting and compliance. jjyy YI.A. ` 4/t aa . 11 /e /2. Berger, Toombs, Elam, Gaines & Frank Certified Public Accountants PL Fort Pierce, Florida April 29, 2014 - 2- 1611 A 8 Port of the Islands Community Improvement District MANAGEMENT'S DISCUSSION AND ANALYSIS For the Year Ended September 30, 2013 Management's discussion and analysis of Port of the Islands Community Improvement District (the District) financial performance provides an objective and easily readable analysis of the District's financial activities. The analysis provides summary financial information for the District and should be read in conjunction with the District's financial statements. OVERVIEW OF THE FINANCIAL STATEMENTS The District's basic financial statements comprise three components; 1) Government-wide financial statements, 2) Fund financial statements, and 3) Notes to financial statements. The Government-wide financial statements present an overall picture of the District's financial position and results of operations. The Fund financial statements present financial information for the District's major funds. The Notes to financial statements provide additional information concerning the District's finances. The Government-wide financial statements are the statement of net position and the statement of activities. These statements use accounting methods similar to those used by private-sector companies. Emphasis is placed on the net position of governmental activities and business-type activities and the change in net position. Governmental activities are primarily supported by special assessments. Business-type activities are supported by charges to the users of those activities, such as water and sewer service charges. The statement of net position presents information on all assets and liabilities of the District, with the difference between assets and liabilities reported as net position. Net position are reported in three categories; 1) invested in capital assets, net of related debt, 2) restricted and 3) unrestricted. Assets, liabilities, and net position are reported for all Governmental activities separate from the assets, liabilities, and net position of business-type activities. The statement of activities presents information on all revenues and expenses of the District and the change in net position. Expenses are reported by major function and program revenues relating to those functions are reported, providing the net cost of all functions provided by the District. To assist in understanding the District's operations, expenses have been reported as governmental activities or business-type activities. Governmental activities financed by the District include physical environment and general and government. Business-type activities financed by user charges include water and sewer services. Fund financial statements present financial information for the governmental fund and enterprise fund. These statements provide financial information for the major funds of the District. Governmental fund financial statements provide information on the current assets and liabilities of the funds, changes in current financial resources (revenues and expenditures), and current available resources. The enterprise funds financial statements provide information on all assets and liabilities of the funds, changes in the economic resources (revenues and expenses), and total economic resources. - 3 - 161 1A8 , Port of the Islands Community Improvement District MANAGEMENT'S DISCUSSION AND ANALYSIS For the Year Ended September 30, 2013 OVERVIEW OF THE FINANCIAL STATEMENTS (CONTINUED) Fund financial statements include a balance sheet and a statement of revenues, expenditures and changes in fund balances for all governmental funds. A statement of revenues, expenditures, and changes in fund balances—budget and actual, is provided for the District's General Fund. For the water and sewer fund, a statement of net position, a statement of revenues, expenses, and changes in fund net position; and a statement of cash flows are presented. Fund financial statements provide more detailed information about the District's activities. Individual funds are established by the District to track revenues that are restricted to certain uses or to comply with legal requirements. The government-wide financial statements and the fund financial statements provide different pictures of the District. The government-wide financial statements provide an overall picture of the District's financial standing, split between Governmental Activities and Business-type Activities. These statements are comparable to private-sector companies and give a good understanding of the District's overall financial health and how the District paid for the various activities, or functions, provided by the District. All assets of the District, including buildings, land, and roads are reported in the statement of net position. All liabilities, including principal outstanding on bond, are included. The statement of activities includes depreciation on all long lived assets of the District, but transactions between the different functions of the District have been eliminated in order to avoid "doubling up" the revenues and expenses. The fund financial statements provide a picture of the major funds of the District. In the case of governmental activities, outlays for long lived assets are reported as expenditures and long term liabilities, such as general obligation bonds, are not included in the fund financial statements. To provide a link from the fund financial statements to the government-wide financial statements, a reconciliation is provided from the fund financial statements to the government- wide financial statements. Notes to financial statements provide additional detail concerning the financial activities and financial balances of the District. Additional information about the accounting practices of the District and investments of the District are some of the items included in the notes to the financial statements. Financial Highlights The following are the highlights of financial activity for the year ended September 30, 2013. ♦ The District's total assets exceeded total liabilities by $9,592,102. Unrestricted net position for Governmental Activities was $1,260,706 and for Business-type activities was $(421,214). Invested in capital assets, net of related debt for Governmental Activities were $836,860 and for Business-type activities were $7,915,750. -4- 1611A8 Port of the Islands Community Improvement District MANAGEMENT'S DISCUSSION AND ANALYSIS For the Year Ended September 30, 2013 OVERVIEW OF THE FINANCIAL STATEMENTS (CONTINUED) Financial Highlights (Continued) ♦ Governmental activities revenues totaled $400,191 while governmental activities expenses totaled $388,476. Business-type revenues totaled $1,234,283 while business- type expenses totaled $1,256,672. Financial Analysis of the District The following schedule provides a summary of the assets, liabilities and net position of the District. It is not intended to be a complete presentation of government-wide financial activity. Net Position Governmental Activities Business-type Activities Total 2013 2012 2013 2012 2013 2012 Current assets $ 1,275,358 $ 1,221,535 $ (71,395) $ 392,212 $ 1,203,963 $ 1,613,747 Capital assets, net 836,860 879,493 11,725,588 12,019,801 12,562,448 12,899,294 Other non-current assets - - * • Total Assets 2,112,218 2,101,028 11,654,193 12,412,013 13,766,411 14,513,041 Current liabilities 14,652 15,177 668,685 889,358 683,337 904,535 Non-current liabilities - 3,490,972 4,005,730 3,490,972 4,005,730 Total Liabilities 14,652 15,177 4,159,657 4,895,088 4,174,309 4,910,265 Net Position Investment in capital assets, net related debt 836,860 879,493 7,915,750 8,019,596 " 8,752,610 8,899,089 Unrestricted 1,260,706 1,206,358 (421,214) (502,671) 839,492 703,687 Total Net Position $ 2,097,566 $ 2,085,851 $ 7,494,536 $ 7,516,925 " $ 9,592,102 $ 9,602,776 *Restated(Note K) The increase in current assets for governmental activities is primarily due to increases in cash and investments as a result of the positive changes in net position. The decrease in current assets for business-type activities is primarily due to the amount due to the general fund and capital activity in the current year paid from the construction fund. The decrease in capital assets for governmental activities and business-type activities is primarily due to depreciation expense in the current year. The decrease in current liabilities for business-type activities is primarily due to a reduction in payables related to construction on capital assets that was completed in the prior year. - 5 - 16I1Ag Port of the Islands Community Improvement District MANAGEMENT'S DISCUSSION AND ANALYSIS For the Year Ended September 30, 2013 OVERVIEW OF THE FINANCIAL STATEMENTS (CONTINUED) Financial Analysis of the District(Continued) The decrease in non-current liabilities for business-type activities is primarily due to principal payments on bonds in the current year. The following schedule provides a summary of the changes in net position of the District and is presented at the government-wide level for comparison purposes. It is not intended to be a complete presentation of District-wide financial activity. Financial Activity Governmental Activities Business-type Activities Total 2013 2012 2013 2012 2013 2012 Program Revenues Charges for services $ 393,680 $ 391,027 $ 1,224,109 $ 1,208,042 $ 1,617,789 $ 1,599,069 General Revenues Investment earnings 4,936 8,508 3,279 9,121 8,215 17,629 Miscellaneous 1,575 6,895 5,045 8,470 5,045 Total Revenues 400,191 399,535 1,234,283 1,222,208 1,634,474 1,621,743 Expenses General government 119,065 132,064 119,065 132,064 Physical environment 269,411 271,700 - - 269,411 271,700 Water and sewer - - 1,256,672 1,313,858 * 1,256,672 1,313,858 Total Expenses 388,476 403,764 1,256,672 1,313,858 1,645,148 1,717,622 Change in Net Position 11,715 (4,229) (22,389) (91,650) (10,674) (95,879) Net Position- Beginning of Year 2,085,851 2,090,080 7,516,925 " 7,608,575 " 9,602,776 9,698,655 Net Position- End of Year $ 2,097,566 $ 2,085,851 $ 7,494,536 $ 7,516,925 * $ 9,592,102 $ 9,602,776 •Restated(Note K) The decrease in general government expenses is primarily due to a decrease in engineering and legal fees. The decrease in water and sewer expenses is primarily related to the loss on disposal of capital assets in the prior year recorded as an expense. - 6 - 161 iA8 Port of the Islands Community Improvement District MANAGEMENT'S DISCUSSION AND ANALYSIS For the Year Ended September 30, 2013 OVERVIEW OF THE FINANCIAL STATEMENTS (CONTINUED) Capital Assets Activity The following schedule provides a summary of the District's capital assets at September 30, 2013. Governmental Business-Type Description Activities Activities Total Land and improvements $ 228,197 $ 293,061 $ 521,258 Improvements other than buildings 110,121 - 110,121 Infrastructure 1,313,611 15,409,143 16,722,754 Equipment 15,613 226,308 241,921 Construction in progress - 3,090 3,090 Less: accumulated depreciation (830,682) (4,206,014) (5,036,696) Total Capital Assets (Net) $ 836,860 $ 11,725,588 $ 12,562,448 During the year, depreciation expense was $42,633 for governmental activities. Capital assets totaling $202,983 were added, and depreciation expense was $491,204 for business-type activities. General Fund Budgetary Highlights The budget exceeded governmental expenditures primarily because of lower capital outlay expenditures than were expected. There were no amendments to the September 30, 2013 budget. Debt Management Business-type Activities debt includes the following: • In October 2010, the District issued $5,500,000 Special Assessment Revenue, Series 2010 bonds. These bonds were issued to finance the construction of financing a potable water treatment plant within the District. The balance outstanding at September 30, 2013 was $4,005,730. - 7 - 1611 A8 Port of the Islands Community Improvement District MANAGEMENT'S DISCUSSION AND ANALYSIS For the Year Ended September 30, 2013 OVERVIEW OF THE FINANCIAL STATEMENTS (CONTINUED) Economic Factors and Next Year's Budget Port of the Islands Community Improvement District does not expect any economic factors to have any significant effect on the financial position or results of operations of the District in fiscal year 2014. Request for Information The financial report is designed to provide a general overview of Port of the Islands Community Improvement District's finances for all those with an interest. Questions concerning any of the information provided in this report or requests for additional information should be addressed to the District Manager, Severn Trent Management Services, 210 N. University Drive, Suite 702, Coral Springs, Florida 33071. - 8 - , , , . 161 1 49 Port of the Islands Community Improvement District STATEMENT OF NET POSITION September 30, 2013 Governmental Business-Type Activities Activities Total ASSETS Current Assets Cash and equivalents $ 771,121 $ 196,405 $ 967,526 Cash restricted for customer deposits 33,100 33,100 Investments 163,250 13,924 177,174 Accounts receivable 3,840 7,012 10,852 Due from other governments 3,013 7,856 10,869 Prepaid expenses 1,921 2,521 4,442 Internal balances 332,213 (332,213) - Total Current Assets 1,275,358 (71,395) 1,203,963 Non-current Assets Capital assets, not being depreciated Land and improvements 228,197 293,061 521,258 Construction in progress - 3,090 3,090 Capital assets, being depreciated Infrastructure 1,313,611 15,409,143 16,722,754 Improvements other than buildings 110,121 - 110,121 Equipment 15,613 226,308 241,921 Less: accumulated depreciation (830,682) (4,206,014) (5,036,696) Total Non-current Assets 836,860 11,725,588 12,562,448 Total Assets 2,112,218 11,654,193 13,766,411 LIABILITIES Current Liabilities Accounts payable and accrued expenses 14,652 62,243 76,895 Customer deposits payable from restricted assets - 33,100 33,100 Accrued interest - 58,584 58,584 Bonds payable - 514,758 514,758 Total Current Liabilities 14,652 668,685 683,337 Non-current Liabilities Bonds payable - 3,490,972 3,490,972 Total Liabilities 14,652 4,159,657 4,174,309 NET POSITION Invested in capital assets, net of related debt 836,860 7,915,750 8,752,610 Unrestricted 1,260,706 (421,214) 839,492 Total Net Position $ 2,097,566 $ 7,494,536 $ 9,592,102 See accompanying notes to financial statements. - 9- . 161j . 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O C .- P Q y V C7 C7 Co ti O O 0 M O CO O) t]) 'E N N f07 N CO > N- 0 N- N �- O O W C c a) VFW V CA d 'E Z a a) a) H W m" C c0 0 c .0 O CO 'N3 I— m .-n.� n N .r Q a) Q) 1 I CQ LnN— CD N CO > C � C7 rn c c NN fD N O CO ems- N N 0) O O r C C7) CA 00 CO LO- — O L Cn CO • O w LL W ....... a) C N 0) O bey CH O Z Z c t Ni a) > a y U E C_C3 Q C U (I) C O C N O co C CA C '> E C N . 0 ro co 0 d (D ° N >O (Da) •- O a > c 0 >a.� a Co 0 0 a c 'y,o `� m o �, Nia. m� 0 U CD a) a) co 1611 A8 Port of the Islands Community Improvement District BALANCE SHEET GENERAL FUND September 30, 2013 ASSETS Cash and equivalents $ 771,121 Investments 163,250 Accounts receivable 3,840 Due from other funds 332,213 Due from other governments 3,013 Prepaid expenses 1,921 Total Assets $ 1,275,358 LIABILITIES AND FUND BALANCES Liabilities: Accounts payable and accrued expenses $ 14,652 Fund Balances: Nonspendable: Investments 7,331 Prepaid expenses 1,921 Assigned -first quarter operations 103,815 Unassigned 1,147,639 Total Fund Balances 1,260,706 Total Liabilities and Fund Balances $ 1,275,358 See accompanying notes to financial statements, - 11 - 1611A8 Port of the Islands Community Improvement District RECONCILIATION OF TOTAL GENERAL FUND BALANCES TO NET POSITION OF GOVERNMENTAL ACTIVITIES September 30, 2013 Total Governmental Fund Balances $ 1,260,706 Amounts reported for governmental activities in the Statement of Net Position are different because: Capital assets, $1,667,542, net of accumulated depreciation, $(830,682), used in governmental activities are not financial resources and; therefore, are not reported in the funds. 836,860 Net Position of Governmental Activities $ 2,097,566 See accompanying notes to financial statements. - 12 - 16I1A A8 w Port of the Islands Community Improvement District STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES -GENERAL FUND For the Year Ended September 30, 2013 Revenues Special assessments $ 393,680 Investment income 4,936 Miscellaneous revenues 1,575 Total Revenues 400,191 Expenditures Current General government 119,065 Physical environment 226,778 Total Expenditures 345,843 Net change in fund balances 54,348 Fund Balances - October 1, 2012 1,206,358 Fund Balances- September 30, 2013 $1,260,706 See accompanying notes to financial statements. - 13 - 1611 A 8 Port of the Islands Community Improvement District RECONCILIATION OF THE STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES OF GENERAL FUND TO THE STATEMENT OF ACTIVITIES For the Year Ended September 30, 2013 Net Change in Fund Balances -Total Governmental Funds $ 54,348 Amounts reported for governmental activities in the Statement of Activities are different because: Governmental funds report capital outlays as expenditures. However, in the Statement of Activities, the cost of those assets is allocated over their estimated useful lives as depreciation expense. This is the amount of depreciation expense. (42,633) Change in Net Position of Governmental Activites $ 11,715 See accompanying notes to financial statements, - 14- , • • 1611A8 . Port of the Islands Community Improvement District STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES - BUDGET AND ACTUAL -GENERAL FUND For the Year Ended September 30, 2013 Variance with Final Budget Original Final Positive Budget Budget Actual (Negative) Revenues Special assessments $ 417,984 $ 417,984 $ 393,680 $ (24,304) Investment income 2,177 2,177 4,936 2,759 Miscellaneous revenues - - 1,575 1,575 Total Revenues 420,161 420,161 400,191 (19,970) Expenditures Current General government 120,827 120,827 119,065 1,762 Physical environment 223,540 223,540 226,778 (3,238) Capital outlay 70,894 70,894 - 70,894 Total Expenditures 415,261 415,261 345,843 69,418 Net change in fund balances 4,900 4,900 54,348 49,448 Fund Balances- October 1, 2012 1,293,898 1,293,898 1,206,358 (87,540) Fund Balances- September 30, 2013 $1,298,798 $1,298,798 $1,260,706 $ (38,092) See accompanying notes to financial statements. - 15- 1611AR- Port of the Islands Community Improvement District STATEMENT OF NET POSITION -WATER & SEWER FUND September 30, 2013 ASSETS Current Assets Cash and equivalents $ 196,405 Cash restricted for customer deposits 33,100 Investments 13,924 Accounts receivable 7,012 Due from other governments 7,856 Prepaid expenses 2,521 Total Current Assets 260,818 Non-Current Assets Land and improvements 293,061 Improvements other than buildings 15,409,143 Equipment 226,308 Construction in progress 3,090 Less: Accumulated depreciation (4,206,014) Total Non-Current Assets 11,725,588 Total Assets 11,986,406 LIABILITIES Current Liabilities Accounts payable and accrued expenses 62,243 Due to other funds 332,213 Customer deposits payable from restricted assets 33,100 Accrued interest 58,584 Bonds payable 514,758 Total Current Liabilities 1,000,898 Non-current Liabilities Bonds payable 3,490,972 Total Liabilities 4,491,870 NET POSITION Invested in capital assets, net of related debt 7,915,750 Unrestricted (421,214) Total Net Position $ 7,494,536 See accompanying notes to financial statements. - 16 - 1611 AS Port of the Islands Community Improvement District STATEMENT OF REVENUES, EXPENSES AND CHANGES IN FUND NET POSITION - WATER &SEWER FUND September 30, 2013 Operating Revenues: Charges for services Water $ 41,561 Sewer 64,573 Irrigation 91,707 Special assessments 1,026,268 Miscellaneous revenues 6,895 Total Operating Revenues 1,231,004 Operating Expenses: General and administrative 135,850 Plant operations 478,836 Depreciation 491,203 Total Operating Expenses 1,105,889 Operating Income(Loss) 125,115 Non-Operating Revenues (Expenses): Interest earnings 3,279 Interest expense (150,783) Total non-operating revenues/(expenses) (147,504) Change in Net Position (22,389) Net Position - October 1, 2012 7,516,925 Net Position - September 30, 2013 $ 7,494,536 See accompanying notes to financial statements. - 17 - 16 1 A8 ' Port of the Islands Community Improvement District STATEMENT OF CASH FLOWS-WATER&SEWER FUND September 30, 2013 CASH FLOWS FROM OPERATING ACTIVITIES Receipts from customers $ 199,968 Receipts from special assessments 1,026,268 Payments to suppliers for goods and services (747,267) Net Cash Provided by Operating Activities 478,969 CASH FLOWS FROM CAPITAL AND RELATED FINANCING ACTIVITIES Investment in capital assets (196,991) Principal payments on long-term debt (497,303) Interest paid on long-term debt (158,056) Net Cash Used by Financing Activities (852,350) CASH FLOWS FROM INVESTING ACTIVITIES Sale of investments 17,597 Purchase of investments (2,950) Interest on pooled cash and investments 3,279 Net Cash Provided by Investing Activities 17,926 Net Decrease in Cash and Cash Equivalents (355,455) Cash and equivalents-Ocotober 1, 2012 584,960 Cash and equivalents- September 30, 2013 $ 229,505 RECONCILIATION OF OPERATING INCOME TO NET CASH PROVIDED BY OPERATING ACTIVITIES Operating income $ 125,115 Adjustments to reconcile operating income to net cash provided by operating activities: Depreciation expense 491,204 Increase in accounts receivable (4,889) Increase in due from other governments (129) Increase in prepaid expenses (80) Increase in due to other funds 98,603 Decrease in accounts payable and accrued expenses (214,232) Decrease in retainage payable (16,873) Increase in customer deposits 250 Net Cash Provided by Operating Activities $ 478,969 • See accompanying notes to financial statements. - 18- 16I1 As Port of the Islands Community Improvement District NOTES TO FINANCIAL STATEMENTS September 30, 2013 NOTE A—SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES The financial statements of Port of the Islands Community Improvement District (the District) have been prepared in conformity with generally accepted accounting principles (GAAP) as applied to governmental units. The Governmental Accounting Standards Board (GASB) is the accepted standard-setting body for establishing governmental accounting and financial reporting principles. The District's more significant accounting policies are described below. 1. Reporting Entity The District is a local unit of special purpose government located in Collier County, Florida, (the "County") which was established pursuant to Ordinance No. 86-64 (Act) enacted by the County Commission effective September 16, 1986. The District was established for the purpose of establishing and maintaining a water and sewer system, road and drainage systems, and other systems and facilities as provided in Section 190 of the Florida Statutes. The District is governed by a five-member Board of Supervisors ("the Board"). The District operates within the criteria established by Chapter 190. The Board has the final responsibility for: 1) assessing and levying maintenance taxes and special assessments, 2) approving budgets, 3) exercising control over facilities and properties, 4)' controlling the use of funds generated by the District, 5) approving the hiring and firing of key personnel, and 6)financing improvements. As required by GAAP, these financial statements present the Port of the Islands Community Improvement District (the primary government), as a stand-alone government. The reporting entity for the District includes all functions of government in which the District's Board exercises oversight responsibility which includes, but is not limited to, financial interdependency, selection of governing authority, designation of management, significant ability to influence operations and accountability for fiscal matters. Based upon the application of the above-mentioned criteria, as set forth by the Governmental Accounting Standards Board, the District has identified no component units. 2. Measurement Focus and Basis of Accounting The basic financial statements of the District are composed of the following: • Government-wide financial statements • Fund financial statements • Notes to financial statements - 19 - 1611 A 8 Port of the Islands Community Improvement District NOTES TO FINANCIAL STATEMENTS September 30, 2013 NOTE A—SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED) 2. Measurement Focus and Basis of Accounting (Continued) a. Government-wide Financial Statements Government-wide financial statements report all non-fiduciary information about the reporting government as a whole. These statements include separate columns for the governmental and business-type activities of the primary government. For the most part, the effect of interfund activity has been removed from these statements. Governmental activities which normally are supported by special assessments and interest, are reported separately from business-type activities. Program revenues include charges for services and special assessments. Program revenues are netted with program expenses in the Statement of Activities to present the net cost of each program Amounts paid to acquire capital assets are capitalized as assets, rather than reported as an expenditure. Proceeds of long-term debt are recorded as liabilities in the government-wide financial statements, rather than as an other financial source. Amounts paid to reduce long-term indebtedness of the reporting government are reported as a reduction of the related liability, rather than as an expenditure. b. Fund Financial Statements The underlying accounting system of the District is organized and operated on the basis of separate funds, each of which is considered to be a separate accounting entity. The operations of each fund are accounted for with a separate set of self- balancing accounts that comprise its assets, liabilities, fund equity, revenues and expenditures or expenses, as appropriate. Governmental resources are allocated to and accounted for in individual funds based upon the purposes for which they are to be spent and the means by which spending activities are controlled. Fund financial statements for the primary government's governmental funds are presented after the government-wide financial statements. These statements display information about major funds individually. Governmental Funds The District classifies fund balance according to Governmental Accounting Standards Board Statement 54 - Fund Balance Reporting and Governmental Fund Type Definitions. The Statement requires the fund balance for governmental funds to be reported in classifications that comprise a hierarchy based primarily on the extent to which the government is bound to honor constraints on the specific purposes for which amounts in those funds can be spent. The classifications include non- spendable, restricted, committed, assigned and unassigned. - 20 - 16J1A8 4 Port of the Islands Community Improvement District NOTES TO FINANCIAL STATEMENTS September 30, 2013 NOTE A—SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED) 2. Measurement Focus and Basis of Accounting (Continued) b. Fund Financial Statements(Continued) Governmental Funds (Continued) The District has various policies governing the fund balance classifications. Nonspendable Fund Balance—This classification consists of amounts that cannot be spent because they are either not in spendable form or are legally or contractually required to be maintained intact. Restricted Fund Balance — This classification includes amounts that can be spent only for specific purposes stipulated by constitution, external resource providers, or through enabling legislation. Assigned Fund Balance — This classification consists of the Board of Supervisors' intent to be used for specific purposes, but are neither restricted nor committed. Unassigned Fund Balance — This classification is the residual classification for the government's general fund and includes all spendable amounts not contained in the other classifications. Unassigned fund balance is considered to be utilized first when an expenditure is incurred for purposes for which amounts in any of those unrestricted fund balance classifications could be used. Fund Balance Spending Hierarchy - For all governmental funds except special revenue funds, when restricted, committed, assigned, and unassigned fund balances are combined in a fund, qualified expenditures are paid first from restricted or committed fund balance, as appropriate, then assigned and finally unassigned fund balances. Expenditures generally are recorded when a liability is incurred, as under accrual accounting. Interest associated with the current fiscal period is considered to be an accrual item and so has been recognized as revenue of the current fiscal period. Under the current financial resources measurement focus, only current assets and current liabilities are generally included on the balance sheet. The reported fund balance is considered to be a measure of "available spendable resources". Governmental fund operating statements present increases (revenues) and decreases (expenditures) in net current assets. Accordingly, they are said to present a summary of sources and uses of"available spendable resources" during a period. - 21 - 16I1A B Port of the Islands Community Improvement District NOTES TO FINANCIAL STATEMENTS September 30, 2013 NOTE A—SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED) 2. Measurement Focus and Basis of Accounting (Continued) b. Fund Financial Statements (Continued) Governmental Funds (Continued) Because of their spending measurement focus, expenditure recognition for governmental fund types excludes amounts represented by non-current liabilities. Since they do not affect net current assets, such long-term amounts are not recognized as governmental fund type expenditures or fund liabilities. Amounts expended to acquire capital assets are recorded as expenditures in the year that resources were expended, rather than as fund assets. The proceeds of long-term debt are recorded as an other financing source rather than as a fund liability. Debt service expenditures, as well as expenditures related to compensated absences, are recorded only when payment is due. Enterprise Funds In the fund financial statements, the Enterprise Fund is presented using the accrual basis of accounting. Revenues are recognized when they are earned and expenses are recognized when the related goods or services are delivered. In the fund financial statements, the Enterprise Fund is presented using the economic resources measurement focus. This means that all assets and all liabilities (whether current or non-current) associated with their activity are included on their balance sheets. Enterprise Fund operating statements present increases (revenues) and decreases (expenses) in total net position. The District applies all GASB pronouncements as well as all FASB and AICPA pronouncements, issued on or before November 30, 1989, which do not conflict with, or contradict, GASB pronouncements. Enterprise Fund operating revenues, such as charges for services, result from exchange transactions associated with the principal activity of the fund. Exchange transactions are those in which each party receives and gives up essentially equal values. Non-operating revenues, such as investment earnings, result from non- exchange transactions or ancillary activities. Amounts paid to acquire capital assets are capitalized as assets in the fund financial statements, rather than reported as expenditures. Proceeds of long-term debt are recorded as a liability in the fund financial statements, rather than as other financing sources. Amounts paid to reduce long-term indebtedness are reported as a reduction of the related liabilities, rather than as an expense. - 22 - 1611A8 Port of the Islands Community Improvement District NOTES TO FINANCIAL STATEMENTS September 30, 2013 NOTE A—SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED) 3. Basis of Presentation a. Governmental Major Funds General Fund - The General Fund is the District's primary operating fund. It accounts for all financial resources of the general government, except those required to be accounted for in another fund. b. Enterprise Major Fund Water and Sewer Fund - The Water and Sewer Fund accounts for the operations of the water and sewer plant, which are funded by proceeds from operations of these facilities, including special assessments, user fees, meter fees and connection fees. c. Non-Current Governmental Assets/Liabilities GASB Statement 34 requires that non-current governmental assets, such as land and buildings, and non-current governmental liabilities, such as general obligation bonds, due to developer and accrued compensated absences be reported in the governmental activities column in the government-wide Statement of Net Position. 4. Assets, Liabilities, and Net Position or Equity a. Cash and Investments Florida Statutes require state and local governmental units to deposit monies with financial institutions classified as "Qualified Public Depositories," a multiple financial institution pool whereby groups of securities pledged by the various financial institutions provide common collateral from their deposits of public funds. This pool is provided as additional insurance to the federal depository insurance and allows for additional assessments against the member institutions, providing full insurance for public deposits. The District is authorized to invest in those financial instruments as established by Section 218.415, Florida Statutes. The authorized investments consist of: 1. Direct obligations of the United States Treasury; 2. The Local Government Surplus Funds Trust or any intergovernmental investment pool authorized pursuant to the Florida Interlocal Cooperative Act of 1969; 3. Interest-bearing time deposits or savings accounts in authorized qualified public depositories; - 23- l6IlAg 8 Port of the Islands Community Improvement District NOTES TO FINANCIAL STATEMENTS September 30, 2013 NOTE A— SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED) 4. Assets, Liabilities, and Net Position or Equity (Continued) a. Cash and Investments (Continued) 4. Securities and Exchange Commission, registered money market funds with the highest credit quality rating from a nationally recognized rating agency. For purposes of the statement of cash flows, cash equivalents include time deposits, certificates of deposit and all highly liquid debt instruments with original maturities of three months or less and held in a qualified public depository as defined by Section 280.02, Florida Statutes. b. Receivables and Payables Activity between funds that are representative of lending/borrowing arrangements outstanding at the end of the fiscal year are referred to as "due to/from other funds". Any residual balances outstanding between the governmental activities and business-type activities are reported as "internal balances". c. Restricted Assets Certain assets of the District and a corresponding liability or portion of net position is classified as restricted on the statement of net position because their use is limited either by law through constitutional provisions or enabling legislation; or by restrictions imposed externally by creditors. In a fund with both restricted and unrestricted assets, qualified expenses are considered to be paid first from restricted net position and then from unrestricted net position. d. Capital Assets Capital assets, which include land, buildings, infrastructure, equipment and construction in progress, are reported in the applicable governmental or business- type activities column. The District defines capital assets as assets with an initial, individual cost of $5,000 or more and an estimated useful life in excess of one year. The valuation basis for all assets is historical cost. The costs of normal maintenance and repairs that do not add to the value of the asset or materially extend its useful life are not capitalized. Major outlays for capital assets and improvements are capitalized as projects are constructed. - 24 - 1611A8 Port of the Islands Community Improvement District NOTES TO FINANCIAL STATEMENTS September 30, 2013 NOTE A—SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED) 4. Assets, Liabilities, and Net Position or Equity (Continued) d. Capital Assets (Continued) Depreciation of capital assets is computed and recorded by utilizing the straight-line method. Estimated useful lives of the various classes of depreciable capital assets are as follows: Improvements other than buildings 5-48 years Equipment 5-15 years Infrastructure 15-30 years e. Budgets Budgets are prepared and adopted after public hearings for the governmental funds, pursuant to Chapter 190 and Section 200.065, Florida Statutes. The District utilizes the same basis of accounting for budgets as it does for revenues and expenditures in its various funds. The legal level of budgetary control is at the fund level. All budgeted appropriations lapse at year end. Formal budgets are adopted for the general and debt service funds. As a result, deficits in the budget columns of the accompanying financial statements may occur. NOTE B — RECONCILIATION OF GOVERNMENT-WIDE AND FUND FINANCIAL STATEMENTS 1. Explanation of Differences Between the Governmental Fund Balance Sheet and the Government-wide Statement of Net Position "Total fund balances" of the District's governmental funds, $1,260,706, differs from "net position" of governmental activities, $2,097,566, reported in the Statement of Net Position. This difference primarily results from the long-term economic focus of the Statement of Net Position versus the current financial resources focus of the governmental fund balance sheet. The effect of the differences is illustrated below. -25 - 1611 A8 Port of the Islands Community Improvement District NOTES TO FINANCIAL STATEMENTS September 30, 2013 NOTE B — RECONCILIATION OF GOVERNMENT-WIDE AND FUND FINANCIAL STATEMENTS (CONTINUED) 1. Explanation of Differences Between the Governmental Fund Balance Sheet and the Government-wide Statement of Net Position (Continued) Capital related items When capital assets (land, buildings, infrastructure and equipment that are to be used in governmental activities) are purchased or constructed, the cost of those assets is reported as expenditures in governmental funds. However, the Statement of Net Position included those capital assets among the assets of the District as a whole. Improvements $ 228,197 Infrastructure 1,313,611 Equipment 15,613 Improvements other than buildings 110,121 Accumulated depreciation (830,682) Total $ 8 -586Q- 2. Explanation of Differences Between the Governmental Fund Operating Statements and the Statement of Activities The "net changes in fund balances" for government funds, $54,348, differs from the "change in net position" for governmental activities, $11,715, reported in the Statement of Activities. The differences arise primarily from the long-term economic focus of the Statement of Activities versus the current financial resources focus of the governmental funds. The effect of the differences is illustrated as follows. Capital related items When capital assets that are to be used in governmental activities are purchased or constructed, the resources expended for those assets are reported as expenditures in governmental funds. However, in the Statement of Activities, the costs of those assets are allocated over their estimated useful lives and reported as depreciation expense. As a result, fund balances decrease by the amount of financial resources expended, whereas, net position decrease by the amount of depreciation expense charged for the year. Depreciation expense $ (42,633) - 26- 1611 A.8 Port of the Islands Community Improvement District NOTES TO FINANCIAL STATEMENTS September 30, 2013 NOTE C - CASH AND INVESTMENTS All deposits are held in qualified public depositories and are included on the accompanying balance sheet as cash and investments. Custodial Credit Risk- Deposits Custodial credit risk is the risk that in the event of a bank failure, the District's deposits may not be returned to it. The District does not have a formal deposit policy for custodial credit risk. The District does, however, follow the provisions of Chapter 280, Florida Statutes regarding deposits and investments. As of September 30, 2013, the District's bank balance was $1,049,539 and the carrying value was $1,000,626. Exposure to custodial credit risk was as follows. The District maintains all deposits in a qualified public depository in accordance with the provisions of Chapter 280, Florida Statutes, which means that all deposits are fully insured by Federal Depositors Insurance or collateralized under Chapter 280, Florida Statutes. As of September 30, 2013, the District had the following investments and maturities: Investment Maturities Fair Value Certificate of Deposit 03/13/15 $ 152,763 Florida State Board of Administration Florida Prime N/A 3,429 Fund B N/A 20,982 Total $ 177,174 Investments The District's investment policy allows management to invest funds in investments permitted under Section 218.415, Florida Statutes. Among other investments, the policy allows the District to invest in the State Board of Administration Local Government Surplus Trust Funds. Cash placed with the State Board of Administration represents the District's participation in the Local Government Surplus Trust Funds Investment Pool and is reported at fair value. As a pool participant the District invests in pools of investments in which shares are owned in the pool rather than the underlying investments. These funds are divided into the Florida Prime and Fund B. The District had investments reported at fair value of $20,982 at September 30, 2013 in Fund B. Fund B is not rated by any nationally recognized rating agency. Fund B consists of assets transferred from the Florida Prime in December 2007 that represented securities that had defaulted or are in default, or have extended payout times or are subject to potentially elevated credit risk. These funds are not subject to withdrawal, but will be paid as they mature. Fair market value is determined and reported as disclosed by the State Board of Administration. The calculation of the net change in the fair value of investments is independent of the calculation of realized gains and losses. - 27 - 161 .1 8 Port of the Islands Community Improvement District NOTES TO FINANCIAL STATEMENTS September 30, 2013 NOTE C - CASH AND INVESTMENTS (CONTINUED) Interest Rate Risk The District does not have a formal investment policy that limits investment maturities as a means of managing its exposure to fair value losses arising from increasing interest rates. Credit Risk The District has no investment policy that would further limit its investment choices. The Local Government Surplus Funds Trust is an authorized investment under Section 218.415, Florida Statutes. The District's investments in the state investment pool and government loans are limited by state statutory requirements and bond compliance. The District has monies invested with the Local Government Surplus Funds Trust Fund (the "Fund"), at September 30, 2013. This fund met the requirements of a "2a7-like pool" as defined in Government Accounting Standards Board, Statement 31. Concentration of Credit Risk The District places no limit on the amount it may invest in any one fund. The investment in the certificate of deposit represents 86% of the District's investments. The investment in Local Government Surplus Funds Trust represents 14% of the District's investments. The types of deposits and investments and their level of risk exposure as of September 30, 2013 were typical. NOTE D—SPECIAL ASSESSMENT REVENUES Special assessment revenues recognized for the 2012-2013 fiscal year were levied in October 2012. All taxes are due and payable on November 1 or as soon as the assessment roll is certified and delivered to the Tax Collector. Per Section 197.162, Florida Statutes, discounts are allowed for early payment at the rate of 4% in November, 3% in December, 2% in January, and 1% in February. Taxes paid in March are without discount. All unpaid taxes become delinquent as of April 1. Virtually all unpaid taxes are collected via the sale of tax certificates on or prior to, June 1; however, the District had $478,529 in special assessments receivable at September 30, 2013 which were offset by an allowance for doubtful accounts in the same amount. - 28- 1611 A'8 Port of the Islands Community Improvement District NOTES TO FINANCIAL STATEMENTS September 30, 2013 NOTE E— RECEIVABLE AND PAYABLE BALANCES Accounts Receivable Accounts receivable in the Enterprise Fund at September 30, 2013 consisted of trade receivables. Receivables are recorded at their net realizable value. Accounts Payable Accounts payable and accrued expenses in the General Fund consisted of vendor payables due in the amount of$14,652. Accounts payable and accrued expenses in the Enterprise Fund consisted of vendor payables in the amount of$62,243. NOTE F —CAPITAL ASSETS Capital asset activity for governmental activities for the year ended September 30, 2013 was as follows: Balance Balance October 1, September 30, 2012 Additions Deletions 2013 Governmental Activities: Capital assets, not being depreciated: Land and improvements $ 228,197 $ $ - $ 228,197 Capital assets, being depreciated: Infrastructure 1,313,611 - 1,313,611 Improvements other than buildings 110,121 - - 110,121 Equipment 15,613 - 15,613 Total Capital Assets, Being Depreciated 1,439,345 - 1,439,345 Total Capital Assets 1,667,542 - 1,667,542 Less accumulated depreciation for: Infrastructure (673,638) (41,742) - (715,380) Buildings and improvements (98,798) (891) (99,689) Equipment (15,613) - (15,613) Total Accumulated Deprecitation (788,049) (42,633) (830,682) Total Capital Assets Being Depreciated, Net 651,296 (42,633) 608,663 Governmental Activities Capital Assets $ 879,493 $ (42,633) $ $ 836,860 Depreciation expense of$42,633 was charged to physical environment. - 29 - 1611A 8 Port of the Islands Community Improvement District NOTES TO FINANCIAL STATEMENTS September 30, 2013 NOTE F—CAPITAL ASSETS (CONTINUED) The following is a summary of changes in the Water& Sewer Fund fixed assets for the year ended September 30, 2013. Balance Balance October 1, September 30, 2012 Additions Deletions 2013 Business-type Activities: Capital assets, not being depreciated: Land and improvements $ 293,061 $ - $ - $ 293,061 Construction in progress 9,079 - (5,989) 3,090 Total Capital Assets, Not Depreciated 302,140 - (5,989) 296,151 Capital assets, being depreciated: Improvements other than buildings 15,206,163 202,980 - 15,409,143 Equipment 226,308 - 226,308 Total Capital Assets, Being Depreciated 15,432,471 202,980. - 15,635,451 Less accumulated depreciation for: Improvements other than buildings (3,632,961) (480,234) - (4,113,195) Equipment (81,849) (10,970) - (92,819) Total Accumulated Depreciation (3,714,810) (491,204) (4,206,014) Total Capital Assets Depreciated, Net 11,717,661 (288,224) - 11,429,437 Business-Type Activities Capital Assets $ 12,019,801 $ (288,224) $ (5,989) $ 11,725,588 Depreciation expense of$491,204 was charged to water and sewer. NOTE G— LONG TERM DEBT The following is a summary of activity in the long-term debt of the District for the year ended September 30, 2013: Business-type Activities Long-term debt at October 1, 2012 $ 4,503,033 Principal payments (497,303) Long-term debt at September 30, 2013 $ 40 - 30 - 1 6 1 1 Av8 Port of the Islands Community Improvement District NOTES TO FINANCIAL STATEMENTS September 30, 2013 NOTE G — LONG TERM DEBT (CONTINUED) Long-term debt is comprised of the following: $5,500,000 Series 2010 Special Assessment Revenue Bonds, due in annual principal installments, beginning May 2011. interest is due semi-annually on May 1 and November 1 at a rate of 3.510%. $ 4,005,730 The annual requirements to amortize the principal and interest of bonded debt outstanding as of September 30, 2013 are as follows: Year Ending September 30, Principal Interest Total 2014 $ 514,758 $ 140,601 $ 655,359 2015 532,827 122,533 655,360 2016 551,529 103,831 655,360 2017 570,887 84,472 655,359 2018 590,925 64,434 655,359 2019-2020 1,244,804 65,916 1,310,720 Totals $ 4,005,730 $ 581,787 $ 4,587,517 NOTE H — RISK MANAGEMENT The government is exposed to various risks of loss related to torts; theft of, damage to and destruction of assets; errors and omissions; and natural disasters for which the government carries commercial insurance. NOTE I — LITIGATION The District is involved in litigation with a landowner related to the non-payment of fiscal year 2010 through 2013 special assessments. In total, the District has not received $478,529 of assessments. During 2010, the landowner filed for Chapter 11 Bankruptcy; however, the bankruptcy was dismissed by the Judge. An allowance account has been established related to outstanding assessments. Subsequent to year end, the District received a ruling by the Judge in the District's favor regarding the legality of assessments; however, the District has not received any payment for the special assessment balance noted above. NOTE J — NET POSITION The District adopted Governmental Accounting Standards Board Statement (GASB) No. 63, which amends net asset reporting by establishing deferred outflows and deferred inflows of resources and renamed the residual measure net position. No changes to the financial statements were required as a result of GASB 63 except for renaming net assets to net position. - 31 - 1611 IA 8 Port of the Islands Community Improvement District NOTES TO FINANCIAL STATEMENTS September 30, 2013 NOTE K— PRIOR PERIOD ADJUSTMENT Governmental Accounting Standards Board Statement No. 65 altered accounting for bond issuance costs by requiring such cost be expensed in the period incurred. Bond issuance costs were previously capitalized and amortized over the life of the bond. Net position was restated to reflect this change in accounting principles. The effect on net position is illustrated below. Business-type Activites Net position, October 1, 2012 as previously reported $ 7,548,546 Prior period adjustment- removal of bond issuance costs (31,621) Net position, October 1, 2012 restated $ 7,516,925 - 32- c�c Berger Toombs Elam 1 6 1 1 A -8 "r Gaines & Frank Certified Public Accountants PL 600 Citrus Avenue Suite 200 Fort Pierce, Florida 34950 772/461-6120//461-1155 FAX: 772/468-9278 INDEPENDENT AUDITOR'S REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS To the Board of Supervisors Port of the Islands Community Improvement District Collier County, Florida We have audited, in accordance with the auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards issued by the Comptroller General of the United States, the financial statements of Port of the Islands Community Improvement District, as of and for the year ended September 30, 2013, and the related notes to the financial statements, and have issued our report thereon dated April 29, 2014. Internal Control Over Financial Reporting In planning and performing our audit, we considered Port of the Islands Community Improvement District's internal control over financial reporting to determine the audit procedures that are appropriate in the circumstances for the purpose of expressing our opinions on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of Port of the Islands Community Improvement District's internal control. Accordingly, we do not express an opinion on the effectiveness of Port of the Islands Community Improvement District's internal control over financial reporting. A deficiency in internal control exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct misstatements on a timely basis. A material weakness is a deficiency, or combination of deficiencies, in internal control, such that there is a reasonable possibility that a material misstatement of the entity's financial statements will not be prevented, or detected and corrected on a timely basis. A significant deficiency is a deficiency, or a combination of deficiencies, in internal control that is less severe than a material weakness, yet important enough to merit attention by those charged with governance. Our consideration of internal control over financial reporting was for the limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in internal control that might be material weaknesses or significant deficiencies. Given these limitations, during our audit we did not identify any deficiencies in internal control that we consider to be material weaknesses. However, material weaknesses may exist that have not been identified. Fort Pierre/Stuart Member AICPA Member AICPA Division For CPA Firms Member FICPA Private Companies Practice Section i6Ii8 Berger, Toombs, Elam, Gaines& Frank Board of Supervisors Port of the Islands Community Improvement District Compliance and Other Matters As part of obtaining reasonable assurance about whether Port of the Islands Community Improvement District's financial statements are free of material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit, and accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance or other matters that are required to be reported under Government Auditing Standards. Purpose of this Report The purpose of this report is solely to describe the scope of our testing of internal control and compliance and the results of that testing, and not to provide an opinion on the effectiveness of the entity's internal control or on compliance. This report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the entity's internal control and compliance. Accordingly, this communication is not suitable for any other puose. /2/ . jOaltk 1.11 iiamte,(2) * Berger, Toombs, Elam, Gaines & Frank Certified Public Accountants Fort Pierce, Florida April 29, 2014 - 34- 1611 A 8 ccc Ber er Toombs Elam cj3 g , , -<< Gaines & Frank Certified Public Accountants Pi. 600 Citrus Avenue Suite 200 Fort Pierce, Florida 34950 772/461-6120//461-1155 FAX: 772/468-9278 MANAGEMENT LETTER To the Board of Supervisors Port of the Islands Community Improvement District Collier County, Florida We have audited the financial statements of the Port of the Islands Community Improvement District, Florida as of and for the year ended September 30, 2013, and have issued our report thereon dated April 29, 2014. We conducted our audit in accordance with auditing standards generally accepted in the United States; the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States and Chapter 10.550, Rules of the Florida Auditor General. We have issued our Independent Auditor's Report on Internal Control over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards. Disclosures in that report which is dated April 29, 2014 should be considered in conjunction with this Management Letter. Additionally, our audit was conducted in accordance with the provisions of Chapter 10.550, Rules of the Auditor General, which governs the conduct of local entity audits performed in the State of Florida. The Rules of the Auditor General (Section 10.554(1)(i)1.) require that we address in the Management Letter, if not already addressed in the auditor's report on compliance and internal controls, whether or not recommendations made in the preceding annual financial report have been followed. There were no recommendations made in the preceding audit report. As required by the Rules of the Auditor General (Section 10.554(1)(i)2.) the scope of our audit included a review of the provisions of Section 218.415, Florida Statutes regarding the investment of public funds. In connection with our audit, we determined that Port of the Islands Community Improvement District complied with Section 218.415, Florida Statutes. The Rules of the Auditor General (Section 10.554(1)(i)3, 4 and 5.) require that we address in the Management Letter, if not already addressed in the auditor's report on compliance and internal controls: improvements in financial management and violations of contracts or grant agreements, fraud, illegal acts or abuse and deficiencies in internal control that are not significant deficiencies, other inaccuracies, shortages, defalcations, and instances of fraud discovered by, or that come to the attention of the auditor. Our audit did not discover any of the above items that require to be disclosed. Fort Pierce cc/Stuart Member AICPA Member AICPA biJiil"on For CPA Firms Member FICPA Private Companies Practice Section 1611 • As FRI Toombs, Elam, Gaines & Frank To the Board of Supervisors Port of the Islands Community Improvement District As required by the Rules of the Auditor General (Section 10.554(1)(i)7.c and Section 10.556(7)), we applied financial conditions assessment procedures. It is Management's responsibility to monitor the entity's financial condition; our financial condition assessment was based in part on the representations made by management and the review of the financial information provided by the same. Port of the Islands Community Improvement District has not met one or more of the conditions described in Section 218.503(1), Florida Statutes. As required by the Rules of the Auditor General (Section 10.554(1)(i)7.b.), we determined that the annual financial report for the District for the fiscal year ended September 30, 2013, filed with the Department of Financial Services pursuant to Section 218.32(1)(a), Florida Statutes, is in agreement with our annual financial audit report for the fiscal year ended September 30, 2013. Pursuant to Chapter 119, Florida Statutes, this Management Letter is a public record and its distribution is not limited. However, in accordance with auditing standards generally accepted in the United States of America, this Management Letter is intended solely for the information of Port of the Islands Community Improvement District and Management, and the State of Florida Office of the Auditor General, and is not intended to be and should not be used by anyone other than these specified parties. I f � ', Berger, Toombs, Elam, Gaines & Frank Certified Public Accountants PL Fort Pierce, Florida April 29, 2014 - 36- 1611 48 PORT OF THE ISLANDS Community Improvement District Annual Operating and Debt Service Budget Fiscal Year 2015 Version 2 - Proposed Budget: (Printed on 5/2/2014 4pm) Prepared by: SEVERN TRENT` . SERVICES 1611 A 8 PORT OF THE ISLANDS Community Improvement District Table of Contents Page# OPERATING BUDGET General Fund Summary of Revenues,Expenditures and Changes in Fund Balances ................................... 1-2 Budget Narrative 3-5 Exhibit A-Allocation of Fund Balances ............................................................................ 6 Water and Sewer Fund Summary of Revenues,Expenditures and Changes in Fund Balances 7-8 Budget Narrative 9-12 Amortization Schedule 13 SUPPORTING BUDGET SCHEDULES 2014-2015 Non-Ad Valorem Assessment Summary 14 CIP Schedule 15 1611 A 8 Port of the Islands Community Improvement District Operating Budget Fiscal Year 2015 . ., , 1611 A 8 Q PORT OF THE ISLANDS Community Improvement District General Fund Summary of Revenues, Expenditures and Changes In Fund Balances Fiscal Year 2015 Proposed Budget AMENDED ACTUAL PROJECTED TOTAL ANNUAL ACTUAL ACTUAL BUDGET THRU MAY- PROJECTED BUDGET ACCOUNT DESCRIPTION FY 2012 FY 2013 FY 2014 APR-2014 SEP-2014 FY 2014 FY 2015 REVENUES Interest-Investments $ 5,018 $ 3,324 $ 2,090 $ 1,263 $ 902 $ 2,165 $ 2,151 Net Incr(Decr)In FMV-Invest 3,456 1,580 372 372 .. Interest-Tax Collector 34 32 - Special Assmnts-Tax Collector 402,231 402,232 435,400 307,190 128,210 435,400 430,235 Special Assmnts-Discounts (11,204) (8,552) (17,416) (9,358) - (9,356) (17,209) Other Miscellaneous Revenues - 1,575 - 1,162 - 1,162 TOTAL REVENUES 399,535 400,191 420,074 300,631 129,112 429,743 415,177 EXPENDITURES Administrative P/R-Board of Supervisors 6,200 6,800 7,000 3,500 3,500 7,000 7,000 FICA Taxes 474 520 536 268 268 536 536 ProfServ-Engineering 22,923 18,450 26,000 13,601 9,715 23,316 26,000 ProfServ-Legal Services 38,472 28,245 12,500 8,727 6,234 14,961 14,000 ProfServ-Mgmt Consulting Sery 27,539 28,365 29,216 17,043 12,173 29,216 30,092 ProfServ-Property Appraiser 6,531 6,531 6,531 6,531 - 6,531 6,454 ProfServ-Special Assessment 8,974 9,243 9,520 9,520 9,520 9,806 Auditing Services 3,500 3,500 3,750 - 3,500 3,500 3,500 Communication-Telephone 36 14 100 - - .. Postage and Freight 1,071 1,030 1,200 564 403 967 1,200 Rental-Meeting Room 325 300 350 175 175 350 350 Insurance-General Liability 7,690 8,103 9,028 6,068 1,921 7,989 8,787 Printing and Binding 1,239 1,006 1,300 487 696 1,183 1,300 Legal Advertising 831 223 1,000 661 350 1,011 1,000 Miscellaneous Services 890 543 1,380 214 153 367 1,380 Misc-Assessmnt Collection Cost 4,816 4,860 8,708 5,957 2,751 8,708 8,605 Misc-Web Hosting 119 969 1,000 496 504 1,000 1,000 Office Supplies 261 186 500 100 71 171 500 • Annual District Filing Fee 175 175 175 175 • 175 175 Total Administrative 132,066 119,063 119,794 74,087 42,413 116,500 121,347 Field Contracts-Mgmt Services 98,536 97,123 100,000 58,333 41,667 100,000 100,000 Contracts-Landscape 83,115 85,727 82,830 48,317 34,512 82,829 82,830 Electricity-Streetlighting 16,615 18,154 19,000 9,101 6,501 15,602 19,000 Utility-Irrigation 12,670 13,060 12,600 9,516 6,797 16,313 17,000 R&M-Renewal and Replacement 12,325 12,714 30,849 21,440 15,314 36,754 70,000 R&M-Irrigation - - 1 - - - R&M-Roads&Alleyways 4,000 1,700 2,300 4,000 4,000 R&M-Signage - - 1,000 - 1,000 1,000 1,000 Capital Outlay - 50,000 - 50,000 50,000 Total Field 223,261 226,778 300,280 148,407 158,091 306,498 293,830 TOTAL EXPENDITURES 355,327 345,841 420,074 222,494 200,504 422,998 415,177 Annual Operating Budget Fiscal Year 2015 1 1611 i/ ,8 PORT OF THE ISLANDS Community Improvement District General Fund Summary of Revenues, Expenditures and Changes In Fund Balances Fiscal Year 2015 Proposed Budget AMENDED ACTUAL PROJECTED TOTAL ANNUAL ACTUAL ACTUAL BUDGET THRU MAY- PROJECTED BUDGET ACCOUNT DESCRIPTION FY 2012 FY 2013 FY 2014 APR-2014 SEP-2014 FY 2014 FY 2015 Excess(deficiency)of revenues Over(under)expenditures 44,208 54,350 78,137 (71,392) 6,745 - OTHER FINANCING SOURCES(USES) Operating Transfers-Out (368,000) (368,000) (368,000) Contribution to(Use of)Fund Balance (368,000) - - - - TOTAL OTHER SOURCES(USES) - - (736,000) (368,000) (368,000) Net change in fund balance 44,208 54,350 (368,000) (289,863) (71,392) (361,255) FUND BALANCE,BEGINNING 1,162,147 1,206,355 1,260,705 1,260,705 1,260,705 899,450 FUND BALANCE,ENDING $1,206,355 $1,260,705 $ 892,705 $ 970,842 $(71,392) $ 899,450 $ 893,709 Annual Operating Budget Fiscal Year 2015 2 1611 A.£8 PORT OF THE ISLANDS Community Improvement District Genera!Fund Budget Narrative Fiscal Year 2015 REVENUES Interest-Investments The District earns interest on the monthly average collected balance for their operating accounts. Special Assessments-Tax Collector The District will levy a Non-Ad Valorem assessment on all the assessable property within the District in order to pay for the operating expenditures during the Fiscal Year. Special Assessments-Discounts Per Section 197.162, Florida Statutes, discounts are allowed for early payment of assessments. The budgeted amount for the fiscal year is calculated at 4%of the anticipated Non-Ad Valorem assessments. EXPENDITURES Administrative P/R-Board of Supervisors Chapter 190 of the Florida Statutes allows for members of the Board of Supervisors to be compensated$200 per meeting at which they are in attendance. The amount for the Fiscal Year is based on 5 Board members paid for attending 14 meetings. The fees will be split evenly with the Water&Sewer Fund. FICA Taxes Payroll taxes for supervisor salaries are calculated as 7.65%of payroll. Professional Services-Engineering The District's engineer provides general engineering services to the District, i.e. attendance and preparation for monthly board meetings when requested,review of invoices,and other specifically requested assignments. The budgeted amount for the fiscal year is based on prior year spending and anticipated costs. The cost will be split evenly with the Water& Sewer Fund. Professional Services-Legal Services The District's Attorney provides general legal services to the District, i.e., attendance and preparation for monthly Board meetings, review of contracts, review of agreements and resolutions, and other research as directed by the Board of Supervisors and the District Manager. The fees will be split evenly with the Water& Sewer Fund based on the percent budgeted for each fund. Professional Services-Management Consulting Services The District receives Management, Accounting and Administrative services as part of a Management Agreement with Severn Trent Environmental Services, Inc. Professional Services-Property Appraiser The Property Appraiser provides the District with a listing of the legal description of each property parcel within the District boundaries, and the names and addresses of the owners of such property. The District reimburses the Property Appraiser for necessary administrative costs incurred to provide this service. Per the Florida Statutes, administrative costs shall include, but not be limited to, those costs associated with personnel, forms, supplies, data processing, computer equipment, postage,and programming. The budget for collection costs was based on 1.5%of the anticipated assessment collections. Professional Services-Special Assessment The District has contracted with Severn Trent Management Services, Inc. to levy annual assessments, update the District's tax roll,prepare estoppel letters and handle any customer service questions regarding assessments. Annual Operating Budget Fiscal Year 2015 3 1611 A8 - PORT OF THE ISLANDS Community Improvement District General Fund Budget Narrative Fiscal Year 2015 EXPENDITURES Administrative(continued) Auditing Services The District is required to conduct an annual audit of Its financial records by an Independent Certified Public Accounting Firm. Costs will be split evenly with the Water&Sewer Fund. Postage and Freight This represents costs associated with actual postage and/or freight used for District mailings including agenda packages, vendor checks and other correspondence. The fees will be split evenly with the Water&Sewer Fund. Rentals—Meeting Room The District is charged$50 per occurrence for the use of the meeting room at which the District's meetings are held. The district anticipates holding 14 meetings. This fee will be split evenly with the Water&Sewer Fund. Insurance—General Liability The District currently has its Insurance Policy with the Florida Municipal Insurance Trust. This includes general liability, storage tank and property insurance. The FY 2015 budget includes an estimated 10% increase of the actual FY 2014 premium. Printing and Binding This represents costs associated with copies used in the preparation of agenda packages, required mailings, and other special projects. The budgeted amount for the fiscal year is based on prior year spending. The fees will be split with the Water&Sewer Fund based on the percent budgeted for each fund. Legal Advertising The District is required to advertise various notices for monthly Board meetings and other public hearings in a newspaper of general circulation.The board will advertise for their meetings annually. The fees will be split with the Water&Sewer Fund based on the percent budgeted for each fund. Miscellaneous Services This includes monthly bank charges and any other miscellaneous expenses that may be incurred during the year. Miscellaneous-Assessment Collection Costs The District reimburses the Collier County Tax Collector for her or his necessary administrative costs. Per the Florida Statutes, administrative costs shall include, but not be limited to,those costs associated with personnel,forms,supplies, data processing, computer equipment, postage, and programming, The District also compensates the Tax Collector for the actual cost of collection or 2%on the amount of special assessments collected and remitted, whichever is greater. The FY2015 budget for collection costs was based on a maximum of 2%of the anticipated assessment collections. Miscellaneous-Web Hosting The District expects to incur costs associated with Web Hosting. Office Supplies Supplies used in the preparation and binding of agenda packages, required mailings,and other special projects. Annual District Filing Fee The District is required to pay an annual fee of$175 to the Department of Economic Opportunity Division of Community Development. Annual Operating Budget Fiscal Year 2015 4 16I1A PORT OF THE ISLANDS Community Improvement District General Fund Budget Narrative Fiscal Year 2015 EXPENDITURES Field Contracts-Mgmt Services The District has contracted with Severn Trent Environmental Services to provide operating, maintenance and field management services. This contract includes a predetermined amount of R&M costs. Costs above the specified amount are recorded as'R&M-Renewal and Replacement. Any unused R&M costs are returned to the district. Contracts-Landscape Soto's Lawn currently provides monthly landscape services to the district for a monthly fee of$6,902($82,830/year). Electricity-Streetlighting The District currently has 3 electric accounts with Lee County Cooperative for streetlights located on District Roads. Expenses are based on prior year's electric bills. The district receives a reimbursement for a portion of the decorative street lighting from Orchid Cove. Account No. Service Address 0051120000 0 Eveningstar Cay 4941120000 Newport Drive 5741120000 262 Stella Maris Utility-Irrigation The District is currently being billed by the Water/Sewer Fund of Port of the Islands CID for irrigation water for the common areas that the District is required to maintain. R&M-Renewal and Replacement Various costs incurred as needed including but not limited to the entrance,monuments,lighting and lake mgmt. R&M-Roads&Alleyways Expenses incurred while maintaining District roadways. R&M-Signage This category includes costs for maintaining or replacing signage throughout the District. Capital Outlay Monies spent on capital improvement projects as identified by the board. Annual Operating Budget Fiscal Year 2015 5 16I1 A8 PORT OF THE ISLANDS Community Improvement District General Fund Exhibit"A" Allocation of Fund Balances AVAILABLE FUNDS Amount Beginning Fund Balance-Fiscal Year 2015 $ 899,450 Net Change in Fund Balance-Fiscal Year 2015 Reserves-Fiscal Year 2015 Additions - Total Funds Available(Estimated)-9/30/2014 893,709 ALLOCATION OF AVAILABLE FUNDS Assigned Fund Balance Operating Reserve-First Quarter Operating Capital 103,794 (1) Subtotal 103,794 Total Allocation of Available Funds 103,794 Total Unassigned(undesignated)Cash $ 789,915 Notes (1) Represents approximately 3 months of operating expenditures Annual Operating Budget Fiscal Year 2015 6 . .PORT OF THE ISLANDS 1611 Community Improvement District Water And Sewer Fund Summary of Revenues, Expenses and Changes In Net Assets Fiscal Year 2015 Proposed Budget AMENDED ACTUAL PROJECTED TOTAL ANNUAL ACTUAL ACTUAL BUDGET THRU MAY- PROJECTED BUDGET ACCOUNT DESCRIPTION FY 2012 FY 2013 FY 2014 APR-2014 SEP-2014 FY 2014 FY 2015 OPERATING REVENUES Interest-Investments $ 2,686 $ 337 $ 578 $ 210 $ 150 $ 360 $ 292 Water Revenue 41,089 41,561 45,000 31,071 22,194 53,265 45,000 Sewer Revenue 62,574 64,573 70,000 46,442 33,173 79,615 70,000 Irrigation Fees 82,528 91,707 100,000 57,012 40,723 97,735 95,000 Meter Fees 2,500 2,500 2,500 Net Ina(Decr)In FMV-Invest 6,435 2,942 693 693 Special Assmnts-Tax Collector 1,048,559 1,048,562 1,135,025 800,801 334,225 1,135,026 1,167,987 Special Assmnts-Discounts (29,206) (22,294) (45,401) (24,389) - (24,389) (46,719) Disposition of Fixed Assets (105,502) - Other Miscellaneous Revenues 5,045 8,895 8,399 8,399 TOTAL OPERATING REVENUES 1,116,708 1,234,283 1,305,202 922,739 430,465 1,353,204 1,331,560 OPERATING EXPENSES Personnel and Administration P/R-Board of Supervisors 6,200 6,800 7,000 3,500 3,500 7,000 7,000 FICA Taxes 474 520 536 268 268 536 536 ProfServ-Engineering 22,923 18,450 26,000 13,601 9,715 23,316 28,000 ProfServ-Legal Services 38,472 28,245 12,500 8,727 6,234 14,961 14,000 ProfServ-Mgmt Consulting Sery 27,652 28,482 29,336 17,113 12,223 29,336 30,216 ProfServ-Property Appraiser 17,025 17,025 17,025 17,025 17,025 17,520 ProfServ-Special Assessment 7,655 7,885 8,122 8,122 8,122 8,366 ProfServ-Utility Billing 9,053 - - Auditing Services 3,500 3,500 3,750 3,500 3,500 3,500 Communication-Telephone 36 14 100 - Postage and Freight 696 786 1,200 619 442 1,061 1,200 Rental-Meeting Room 325 300 350 175 175 350 350 Insurance-General Liability 7,690 7,577 9,028 6,068 1,921 7,989 8,787 Printing and Binding 930 754 1,300 487 696 1,183 1,300 Legal Advertising 670 162 1,000 661 350 1,011 1,000 Miscellaneous Services 2,265 2,467 2,600 723 516 1,239 2,600 Misc-Assessmnt Collection Cost 12,660 12,670 22,701 15,528 7,173 22,701 23,360 Office Supplies 305 214 500 100 71 171 500 Depreciation Expense 321,266 491,203 - Total Personnel and Admin 479,797 627,054 143,048 92,717 48,784 139,501 146,234 Water-Sewer Comb Services Contracts-Mgmt Services 299,592 302,932 309,533 180,561 128,972 309,533 309,533 Contracts-Other Services 1,750 1,750 1,750 1,750 1,750 Contracts-Generator Maintenance • 1,750 Communication-Teleph-Field 4,033 4,595 4,512 2,748 1,534 4,282 4,512 Utility -General 81,516 80,034 83,000 50,377 35,984 86,361 87,000 R&M-Irrigation 38,517 9,845 20,500 22,331 15,951 38,282 35,000 R&M-Water Plant 45,712 47,699 14,000 11,498 8,213 19,711 20,000 Annual Operating Budget Fiscal Year 2015 7 16f1A'8 E .. PORT OF THE ISLANDS Community Improvement District Water And Sewer Fund Summary of Revenues, Expenses and Changes in Net Assets Fiscal Year 2015 Proposed Budget AMENDED ACTUAL PROJECTED TOTAL ANNUAL ACTUAL ACTUAL BUDGET THRU MAY- PROJECTED BUDGET ACCOUNT DESCRIPTION FY 2012 FY 2013 FY 2014 APR-2014 SEP-2014 FY 2014 FY 2015 R&M-Waste Water Plant 82,093 26,338 45,000 11,876 8,483 20,359 15,000 Misc-Bad Debt 2,079 1,267 99 - 99 Misc-Licenses&Permits 5,375 4,375 4,500 6,375 - 6,375 6,375 Cap Outlay-Water Plant - 4,000 59,732 24,597 84,329 Cap Outlay-Waste Water Plant 20,000 - 20,000 20,000 50,796 Total Water-Sewer Comb Srvcs. 560,667 478,835 506,795 347,347 243,733 591,080 529,966 Debt Service Principal Debt Retirement - 514,758 514,758 514,758 532,827 Interest Expense 174,899 150,783 140,601 11,717 128,884 140,601 122,533 Total Debt Service 174,899 150,783 655,359 11,717 643,642 655,359 655,360 TOTAL OPERATING EXPENSES 1,215,363 1,256,672 1,305,202 451,781 934,159 1,385,940 1,331,560 Operating income(loss) (98,655) (22,389) - 470,958 (503,694) (32,736) OTHER FINANCING SOURCES(USES) Intertund Transfer-In - 368,000 368,000 368,000 Contribution to(Use of)Fund Balance - - - - - TOTAL OTHER SOURCES(USES) - - 368,000 368,000 - 368,000 'I Change In net assets (98,655) (22,389) 368,000 838,958 (503,694) 335,264 - TOTAL NET ASSETS,BEGINNING 7,647,201 7,548,546 7,494,536 7,494,536 - 7,494,536 7,829,800 TOTAL NET ASSETS,ENDING $7,548,546 $7,494,536 $7,862,536_ $8,333,494 $(503,694) $7,829,800 $7,829,800 Annual Operating Budget Fiscal Year 2015 8 161A All PORT OF THE ISLANDS Community Improvement District Water and Sewer Fund Budget Narrative Fiscal Year 2015 [ REVENUES Interest-Investments The District earns interest income on their operational accounts. Water Revenue Based on prior year's budget and water consumption and anticipated use. Sewer Revenue Based on prior year's budget and waste water consumption and anticipated use. Irrigation Fees Based on prior year's budget and irrigation water consumption and anticipated use. Special Assessments-Tax Collector The District will levy a Non-Ad Valorem assessment on all the assessable property within the District in order to pay for the debt service expenditures during the Fiscal Year. Special Assessments-Discounts Per Section 197.162, Florida Statutes, discounts are allowed for early payment of assessments. The budgeted amount for the fiscal year is calculated at 4%of the anticipated Non-Ad Valorem assessments. EXPENDITURES T �_ Administrative P/R Board of Supervisor Salaries Chapter 190 of the Florida Statutes allows for a member of the Board of Supervisors to be compensated for a meeting attendance and to receive $200 per meeting plus payroll taxes. The amount for the Fiscal Year is based on 5 Board members paid for attending 14 meetings. The fees will be split evenly with the General Fund. FICA Taxes Payroll taxes for supervisor salaries are calculated as 7.65%of payroll. Professional Services-Engineering The District's engineer provides general engineering services to the District, i.e. attendance and preparation for monthly board meetings when requested, review of invoices, and other specifically requested assignments. The fees will be split evenly with the General Fund. Professional Services-Legal Services The District's Attorney provides general legal services to the District, i.e., attendance and preparation for monthly Board meetings, review of contracts, review of agreements and resolutions, and other research assigned as directed by the Board of Supervisors and the District Manager.The fees will be split evenly with the General Fund. Professional Services-Management Consulting Services The District receives Management, Accounting and Administrative services as part of a Management Agreement with Severn Trent Management Services, Inc. Annual Operating Budget Fiscal Year 2015 9 1611 As PORT OF THE ISLANDS Community Improvement District Water and Sewer Fund Budget Narrative Fiscal Year 2015 EXPENDITURES Administrative(continued) Professional Services-Property Appraiser The Property Appraiser provides the District with a listing of the legal description of each property parcel within the District boundaries, and the names and addresses of the owners of such property. The District reimburses the Property Appraiser for necessary administrative costs incurred to provide this service. Per the Florida Statutes, administrative costs shall include, but not be limited to, those costs associated with personnel, forms, supplies, data processing, computer equipment, postage, and programming. The FY2015 budget for collection costs was based on 1.5%of the anticipated assessment collections. Professional Services-Special Assessment The District has contracted with Severn Trent Management Services, Inc. to levy annual assessments, update the District's tax roll,prepare estoppel letters and handle any customer service questions regarding assessments. Auditing Services The District is required to conduct an annual audit of its financial records by an Independent Certified Public Accounting Firm. The fees will be split evenly with the General Fund. Postage and Freight This represents actual postage and/or freight used for District mailings including agenda packages, vendor checks and other correspondence.The fees will be split with the General Fund based on the percent budgeted for each fund. Rentals—Meeting Room The District is charged$50 per occurrence for the use of the meeting room at which the district's meetings are held. The district anticipates holding 14 meetings during the year. This cost will be shared evenly with the General Fund. Insurance—General Liability The District currently has its Insurance Policy with the Florida Municipal Insurance Trust.The FY 2015 budget includes an estimated 10%increase of the actual FY 2014 premium. Printing and Binding Copies used in the preparation of agenda packages,required mailings,and other special projects. The budgeted amount for the fiscal year is based on prior year spending and anticipated costs. The fees will be split with the General Fund based on the percent budgeted for each fund. Legal Advertising The District is required to advertise various notices for monthly Board meetings and other public hearings in a newspaper of general circulation. The board has chosen to advertise for their meetings annually. The fees will be split with the General Fund based on the percent budgeted for each fund. Miscellaneous Services This includes bank charges and any miscellaneous expenses that may be incurred during the year. Miscellaneous-Assessment Collection Cost The District reimburses the Tax Collector for her or his necessary administrative costs. Per the Florida Statutes, administrative costs shall include, but not be limited to, those costs associated with personnel, forms, supplies, data processing, computer equipment, postage, and programming. The District also compensates the Tax Collector for the actual cost of collection or 2%on the amount of special assessments collected and remitted, whichever is greater. The FY2015 budget for collection costs was based on a maximum of 2%of the anticipated assessment collections. Office Supplies Supplies used in the preparation and binding of agenda packages,required mailings,and other special projects. The fees will be split with the General Fund based on the percent budgeted for each fund. Annual Operating Budget Fiscal Year 2015 10 161. 1 A8 PORT OF THE ISLANDS Community Improvement District Water and Sewer Fund Budget Narrative Fiscal Year 2015 1 EXPENDITURES _J Field Contracts-Mgmt Services The District has contracted with Severn Trent Environmental Services to provide operating, maintenance and field management services. This contract includes a predetermined amount of R&M costs. Costs above the specified amount are recorded as 'R&M-Renewal and Replacement'. Any unused R&M costs are returned to the district. Contracts-Generator Maintenance Preventative generator maintenance services will be provided by Superior Power. Communication—Teleph—Field Century Link and Sprint provide communication services to the District. The following accounts are included in this line item: Vendor Description Annual Amount Century Link Plant Land Line (239-642-9219) $3,180 Century Link Plant Fax Line (239-642-9392) 504 Simplex Grinnell Alarm Monitoring 744 Sprint Automated svc to notify Bob of power failures 84 Total $4,512 Utility-General The District currently has 10 electric accounts with Lee County Cooperative for irrigation, lift stations, water and waste water plant.The estimated cost is based on prior year's average monthly electric bills and anticipated use. Account No. Service Address Svc.Type 9741120000 25000 E.Tamiami Irrigation 1941120000 0 Port of the Islands Irrigation 3841120000 119 Newport Drive Irrigation 7841120000 Union Road Irrigation 0941120000 245 Stella Maris Drive Lift Station 1841120000 0 Newport Drive Lift Station 7624900000 160 Cays Drive Lift Station 6941120000 0 Cays Drive Lift Station 3083520000 0 Newport Drive Lift Station 3941120000 86112700 P Islands Waste Water R&M—Irrigation Repair and maintenance costs associated with the main pumps and other irrigation equipment at the plant. R&M—Water Plant Repair and maintenance costs associated with the water plant. R&M—Waste Water Plant Repair and maintenance costs associated with the waste water plant. Miscellaneous-Licenses & Permits Costs incurred for various licenses and permits pertaining to the water and waste water plants including an annual drinking water license and waste water regulatory fee. Annual Operating Budget Fiscal Year 2015 11 16L1 /tB PORT OF THE ISLANDS Community Improvement District Water and Sewer Fund Budget Narrative Fiscal Year 2015 EXPENDITURES Field (continued) Capital Outlay—Waste Water Plant Funds spent on capital improvement projects for the waste water plant. • Ww-23$30,796 SCADA AND CONTROL PANEL • Ww-24$20,000 MBR MEMBRANES Debt Service Principal Debt Retirement Principal payment due on Series 2010 bond. Interest Expense Interest payment due on Series 2010 bond. Annual Operating Budget Fiscal Year 2015 12 „„ PORT OF THE ISLANDS . . 1611 A B Community Improvement District Debt Amortization Series 2010 Bond Period Coupon Debt Annual Debt Ending Principal Rate Interest Service Service 11/1/2014 $61,266.55 $61,266.55 5/1/2015 $532,826.51 3.510% $61,266.55 $594,093.06 $655,359.61 1111/2015 $51,915.45 $51,915.45 5/1/2016 $551,528.72 3.510% $51,915.45 $603,444.17 $655,359.62 11/1/2016 $42,236.12 $42,236.12 5/1/2017 $570,887.38 3.510% $42,236.12 $613,123.50 $655,359.62 11/1/2017 $32,217.04 $32,217.04 5/1/2018 $590,925.52 3.510% $32,217.04 $623,142.56 $655,359.60 11/1/2018 $21,846.30 $21,846.30 5/1/2019 $611,667.01 3.510% $21,846.30 $633,513.31 $655,359.61 11/1/2019 $11,111.55 $11,111.55 5/1/2020 $633,136.52 3.510% $11,111.55 $644,248.07 $655,359.62 Total $3,490,971.68 $441,188.02 $3,932.157.68 53,932,157.89 Annual Operating Budget Fiscal Year 2015 13 16F1 A Port of the Islands Community Improvement District Supporting Budget Schedules Fiscal Year 2015 PORT OF THE ISLANDS 16 I 1. A 8 , Community Improvement District Port of the Islands Community Improvement District Non-Ad Valorem Assessment Roll FY 2014-2015 Product Maint.ERC Maint/ERC W/S ERC W/S Standby W/S Capital Total per ..Type Allocation $ 395 Allocation $1,156 Product $445 $711 Hotel Room 1.00 $395 0.60 $267 $427 $1,089 Condo Unit 1.00 $395 0.80 $356 $569 $1,320 Single Family 1.00 $395 1.00 $445 $711 $1,551 Comparison FY 2014 to FY 2015 Product Total Total Increase % Type FY 2015 FY 2014 (Decrease) Change Hotel Room $1,089 $1,074 $15 1% Condo Unit $1,320 $1,299 $21 2% Single Family $1,551 $1,524 $28 2% Annual Operating Budget Fiscal Year 2015 14 . , , 1611 k8 PORT OF THE ISLANDS Community Improvement District All Funds Capital Improvement Program-Status Report Updated thru 4/30/14 ROADS PROGRAM PROJECT PAID FY 2014 PAID IN FY PROJECT NO PROJECT NAME OR DESCRIPTION „,2014 f21 INCEPTION TO FY 2015 FY 2016 FY 2017 FY 2018 STATUS DATE(31 WO WI Rd > ng•Ur on from41-•!Wing*, s ?.0,000 A-4' Estimated Cost$100,000 25.000' $ • 'r y„ $ $ 'r w v v "ofd'oath . =Tails ":€ 000 Total General Fund $ 50,000 $ • $ $ $ $ $ IRRIGATION PRO GRAM l-9 VFO for 'Sup pump. $ - $ -I$ • $ • $ $ __. $ Si- -tabled Total Irrigation Program .$ - $ •j-$ ^$ $ ,$ _$ -I ST PROGRAM W-14A Construction of New Water Treatment Plant $ 25.200 $ 25,200 $ 4,409,326 $ - $ $ $ HM Project W-1413 Inspection of New Water Treatment Plant $ - $ - $ 440,694 $ . $ - $ • $ - HM Project New water meter replacement program to include backflow prevention (Replace 41-20%per year W-15 for 4 years) $ 55.129 $ 34,532 $ 230,097 $ $ - $ - $ ST project W-19 Video surveillance and monitoring $ $ $ - $ • $ 10,000 $ - $ - ST project ' W-20 Spare parts , $ - 8 $ • $ $ $ • $ --ST project W-22 Fire hydrant repair and replacement $ 4,000 $ • $ 3,090 $ $ • $ • $ ST project Total Water Program ..S 84,329 $ 59,732_S 5,083.406_S - $ 10,000 $ - $ • WASTEWATER PROGRAM combined MI SCADA and control.:nel for lift stations $ • $ - $ 77,137 $ 30,796 $ 30,796 $ 30,796 IIIII w/W W-26 WW-24 MOH Membranes $ 20,000 IOIIIIIIIIII $ • $ 20,000 $ 20,000 $ - 159 MIIIIIM T.t:1 W. t. .1.” Pt,± $ 20,000 $ 77,137 $ 50,796 $ 50 796 $ 30,796 I ' $ 60.790 $ 30•796 NOTE i'l:The amounts shown in the'FY 2014 ESTIMATE'columns reflect the most recent approximation of what the District expects to spend on each project between October 1,2013 and September 30,2014. NOTE 1 21: The amounts shown in the'PAID IN FY 2014'column reflects project expenses incurred between October 1,2013 and September 30,2014. The total of these columns will tie to the amounts reported as'Year to Date Actual-Capital Outlay'in the corresponding monthly financial statements. NOTE 131: The'PAID INCEPTION TO DATE'columns reflect any payments made between FY 2006 and present. Annual Operating Budget 15 Fiscal Year 2015 > . , l6I1A8 . Port of the Islands Community Improvement District Severn Trent Management Services 210 North University Drive, Suite 702 Coral Springs, Florida 33071 Telephone: (954) 753-5841 • Fax: (954) 345-1292 Via Federal Express May 30,2014 Mr. Leo E. Ochs,Jr. Mr.A. William Moss Collier County Manager Naples City Manager 3299 Tamiami Trail East City Hall Suite 202 735 Eighth Street South Naples, Florida 34112 Naples,Florida 34102 RE: Proposed Annual Operating and Debt Service Budget for Fiscal Year 2015 Dear Messrs. Ochs and Moss: In accordance with Chapter 190.008(2)(b) of the Florida Statutes, the District is required to submit to the local governing authorities having jurisdiction over the area included in the District, for purposes of disclosure and information only, the proposed annual Budget for the ensuing Fiscal Year at least sixty(60)days prior to the Public Hearing. The District's Public Hearing is scheduled as follows: Date: Friday,August 15, 2014 Time: 10:00 a.m. Place: Orchid Cove Clubhouse 25005 Peacock Lane Naples, Florida 34114 I am pleased to enclose the District's Proposed Annual Operating and Debt Service Budget for Fiscal Year 2015 as required by Statute and request you post it to the County's website under Special Districts. If you have any questions or comments, please feel free to contact me directly at(239)245-7118. Sincerely, co. Q,,,,,fit,-7,20,0t., , ,, Calvin Teague/js( ( District Manager Enclosure cc: District Files(agency) 1611 A8 RESOLUTION 2014-05 A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE PORT OF THE ISLANDS COMMUNITY IMPROVEMENT DISTRICT APPROVING THE BUDGET FOR FISCAL YEAR 2015 AND SETTING A PUBLIC HEARING THEREON PURSUANT TO FLORIDA LAW WHEREAS,the District Manager has heretofore prepared and submitted to the Board a proposed Operating and/or Debt Service Budget for Fiscal Year 2015; a copy of which is attached hereto, and WHEREAS,the Board of Supervisors has considered said Proposed Budget and desires to set the required Public Hearing thereon; NOW, THEREFORE BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE PORT OF THE ISLANDS COMMUNITY IMPROVEMENT DISTRICT; 1. The Budget proposed by the District Manager for Fiscal Year 2015 is hereby approved as the basis for conducting a Public Hearing to adopt said Budget. 2. A Public Hearing on said Approved Budget is hereby declared and set for the following date,hour and location: Date: Friday,August 15, 2014 Hour: 10:00 a.m. Location: Orchid Cove Clubhouse 25005 Peacock Lane Naples, Florida 34114 Notice of this Public Hearing shall be published in the manner prescribed by Florida Law. Adopted this le day of May,201 rJµ wine Dillon (� t'hairp& soli �. Calvin T&igue .. Secretary 16ti A8 PORT OF THE ISLANDS Community Improvement District Annual Operating and Debt Service Budget Fiscal Year 2015 Version 2-Approved Tentative Budget: (Approved at 5/18/2014 meeting) Prepared by: SEVERN TRENT SERVICES PORT OF THE ISLANDS 16 1 All Community Improvement District Table of Contents Page# OPERATING BUDGET General Fund Summary of Revenues,Expenditures and Changes in Fund Balances ................................... 1-2 Budget Narrative 3-5 Exhibit A-Allocation of Fund Balances 6 Water and Sewer Fund Summary of Revenues,Expenditures and Changes in Fund Balances ................................... 7-8 Budget Narrative 9-12 Amortization Schedule 13 SUPPORTING BUDGET SCHEDULES 2014-2015 Non-Ad Valorem Assessment Summary ....................................................... 14 CIP Schedule 15 11A Fri Port of the Islands Community Improvement District Operating Budget Fiscal Year 2015 , s . , 1611A80 PORT OF THE ISLANDS Community Improvement District neral Fund Summary of Revenues, Expenditures and Changes In Fund Balances Fiscal Year 2015 Proposed Budget AMENDED ACTUAL PROJECTED TOTAL ANNUAL ACTUAL ACTUAL BUDGET THRU MAY- PROJECTED BUDGET ACCOUNT DESCRIPTION FY 2012 FY 2013 FY 2014 APR-2014 SEP-2014 FY 2014 FY 2015 REVENUES Interest-Investments $ 5,018 $ 3,324 $ 2,090 $ 1,263 $ 902 $ 2,165 $ 2,153 Net Ina(Decr)In FMV-Invest 3,456 1,580 - 372 372 Interest-Tax Collector 34 32 - Special Assmnts-Tax Collector 402,231 402,232 435,400 307,190 128,210 435,400 430,597 Special Assmnts-Discounts (11,204) (8,552) (17,416) (9,356) (9,356) (17,224) Other Miscellaneous Revenues - 1,575 1,162 - 1,162 TOTAL REVENUES 399,535 400,191 420,074 300,631 129,112 429,743 415,526 1 EXPENDITURES Administrative P/R-Board of Supervisors 6,200 6,800 7,000 3,500 3,500 7,000 7,000 FICA Taxes 474 520 536 268 268 536 536 ProfServ-Engineering 22,923 18,450 26,000 13,601 9,715 23,316 26,000 ProfServ-Legal Services 38,472 28,245 12,500 8,727 6,234 14,961 14,000 ProfServ-Mgmt Consulting Sery 27,539 28,365 29,216 17,043 12,173 29,216 30,092 ProfServ-Property Appraiser 6,531 6,531 6,531 6,531 6,531 6,459 ProfServ-Special Assessment 8,974 9,243 9,520 9,520 9,520 9,806 Auditing Services 3,500 3,500 3,750 3,500 3,500 3,500 Communication-Telephone 36 14 100 - - Postage and Freight 1,071 1,030 1,200 564 403 967 1,200 Rental-Meeting Room 325 300 350 175 175 350 350 Insurance-General Liability 7,690 8,103 9,028 6,068 1,921 7,989 8,787 Printing and Binding 1,239 1,006 1,300 487 696 1,183 1,300 Legal Advertising 831 223 1,000 661 350 1,011 1,000 Miscellaneous Services 890 543 1,380 214 153 367 1,380 Misc-Assessmnt Collection Cost 4,816 4,860 8,708 5,957 2,751 8,708 8,612 Misc-Web Hosting 119 969 1,000 496 504 1,000 1,000 Office Supplies 261 186 500 100 71 171 500 Annual District Filing Fee 175 175 175 175 - 175 175 Total Administrative 132,066 119,063 119,794 74,087 42,413 116,500 121,697 Field Contracts-Mgmt Services 98,536 97,123 100,000 58,333 41,667 100,000 100,000 Contracts-Landscape 83,115 85,727 82,830 48,317 34,512 82,829 82,830 Electricity-Streetlighting 16,615 18,154 19,000 9,101 6,501 15,602 19,000 Utility-Irrigation 12,670 13,060 12,600 9,516 6,797 16,313 17,000 R&M-Renewal and Replacement 12,325 12,714 30,849 21,440 15,314 36,754 70,000 R&M-Irrigation - 1 - - R&M-Roads&Alleyways - 4,000 1,700 2,300 4,000 4,000 R&M-Signage - - 1,000 - 1,000 1,000 1,000 Capital Outlay 50,000 - 50,000 50,000 - Total Field 223,261 226,778 300,280 148,407 158,091 306,498 293,830 TOTAL EXPENDITURES 355,327 345,841 420,074 222,494 200,504 422,998 415,526 Annual Operating Budget Fiscal Year 2015 1 1 6 1 A8 PORT OF THE ISLANDS Community Improvement District General Fund Summary of Revenues, Expenditures and Changes in Fund Balances Fiscal Year 2015 Proposed Budget AMENDED ACTUAL PROJECTED TOTAL ANNUAL ACTUAL ACTUAL BUDGET THRU MAY- PROJECTED BUDGET ACCOUNT DESCRIPTION FY 2012 FY 2013 FY 2014 APR-2014 SEP-2014 FY 2014 FY 2015 Excess(deficiency)of revenues Over(under)expenditures 44,208 54,350 78,137 (71,392) 6,745 OTHER FINANCING SOURCES(USES) Operating Transfers-Out - (368,000) (368,000) - (368,000) Contribution to(Use of)Fund Balance (368,000) I TOTAL OTHER SOURCES(USES) - (736,000) (368,000) - (368,000) Net change in fund balance 44,208 54,350 (368,000) (289,863) (71,392) (361,255) - FUND BALANCE,BEGINNING 1,162,147 1,206,355 1,260,705 1,260,705 - 1,260,705 899,450 FUND BALANCE,ENDING $1,206,355 $1,260,705 $ 892,705 $ 970,842 $(71,392) $ 899,450 $ 899,450 Annual Operating Budget Fiscal Year 2015 2 1611 A 8 PORT OF THE ISLANDS Community Improvement District General Fund Budget Narrative Fiscal Year 2015 REVENUES Interest-Investments The District earns interest on the monthly average collected balance for their operating accounts. Special Assessments-Tax Collector The District will levy a Non-Ad Valorem assessment on all the assessable property within the District in order to pay for the operating expenditures during the Fiscal Year. Special Assessments-Discounts Per Section 197.162, Florida Statutes, discounts are allowed for early payment of assessments. The budgeted amount for the fiscal year is calculated at 4%of the anticipated Non-Ad Valorem assessments. EXPENDITURES Administrative P/R-Board of Supervisors Chapter 190 of the Florida Statutes allows for members of the Board of Supervisors to be compensated$200 per meeting at which they are in attendance. The amount for the Fiscal Year is based on 5 Board members paid for attending 14 meetings. The fees will be split evenly with the Water&Sewer Fund. FICA Taxes Payroll taxes for supervisor salaries are calculated as 7.65%of payroll. Professional Services-Engineering The District's engineer provides general engineering services to the District, i.e. attendance and preparation for monthly board meetings when requested,review of invoices,and other specifically requested assignments. The budgeted amount for the fiscal year is based on prior year spending and anticipated costs. The cost will be split evenly with the Water& Sewer Fund. Professional Services-Legal Services The District's Attorney provides general legal services to the District, i.e., attendance and preparation for monthly Board meetings, review of contracts, review of agreements and resolutions, and other research as directed by the Board of Supervisors and the District Manager. The fees will be split evenly with the Water& Sewer Fund based on the percent budgeted for each fund. Professional Services-Management Consulting Services The District receives Management, Accounting and Administrative services as part of a Management Agreement with Severn Trent Environmental Services, Inc. Professional Services-Property Appraiser The Property Appraiser provides the District with a listing of the legal description of each property parcel within the District boundaries, and the names and addresses of the owners of such property. The District reimburses the Property Appraiser for necessary administrative costs incurred to provide this service. Per the Florida Statutes, administrative costs shall include, but not be limited to, those costs associated with personnel, forms, supplies, data processing, computer equipment, postage,and programming. The budget for collection costs was based on 1.5%of the anticipated assessment collections. Professional Services-Special Assessment The District has contracted with Severn Trent Management Services, Inc. to levy annual assessments, update the District's tax roll,prepare estoppel letters and handle any customer service questions regarding assessments. Annual Operating Budget Fiscal Year 2015 3 1611A8 PORT OF THE ISLANDS Community Improvement District General Fund Budget Narrative Fiscal Year 2015 EXPENDITURES Administrative (continued) Auditing Services The District is required to conduct an annual audit of its financial records by an Independent Certified Public Accounting Firm. Costs will be split evenly with the Water&Sewer Fund. Postage and Freight This represents costs associated with actual postage and/or freight used for District mailings including agenda packages, vendor checks and other correspondence. The fees will be split evenly with the Water&Sewer Fund. Rentals—Meeting Room The District is charged $50 per occurrence for the use of the meeting room at which the District's meetings are held. The district anticipates holding 14 meetings. This fee will be split evenly with the Water&Sewer Fund. Insurance—General Liability The District currently has its Insurance Policy with the Florida Municipal Insurance Trust. This includes general liability, storage tank and property insurance. The FY 2015 budget includes an estimated 10% increase of the actual FY 2014 premium. Printing and Binding This represents costs associated with copies used in the preparation of agenda packages, required mailings, and other special projects. The budgeted amount for the fiscal year is based on prior year spending. The fees will be split with the Water&Sewer Fund based on the percent budgeted for each fund. Legal Advertising The District is required to advertise various notices for monthly Board meetings and other public hearings in a newspaper of general circulation.The board will advertise for their meetings annually. The fees will be split with the Water&Sewer Fund based on the percent budgeted for each fund. Miscellaneous Services This includes monthly bank charges and any other miscellaneous expenses that may be incurred during the year, Miscellaneous-Assessment Collection Costs The District reimburses the Collier County Tax Collector for her or his necessary administrative costs. Per the Florida Statutes, administrative costs shall include, but not be limited to,those costs associated with personnel,forms,supplies, data processing, computer equipment, postage, and programming. The District also compensates the Tax Collector for the actual cost of collection or 2% on the amount of special assessments collected and remitted,whichever is greater. The FY2015 budget for collection costs was based on a maximum of 2%of the anticipated assessment collections. Miscellaneous-Web Hosting The District expects to incur costs associated with Web Hosting. Office Supplies Supplies used in the preparation and binding of agenda packages,required mailings,and other special projects. Annual District Filing Fee The District is required to pay an annual fee of$175 to the Department of Economic Opportunity Division of Community Development. Annual Operating Budget Fiscal Year 2015 4 1611 A8 PORT OF THE ISLANDS Community Improvement District General Fund Budget Narrative Fiscal Year 2015 EXPENDITURES Field Contracts-Mgmt Services The District has contracted with Severn Trent Environmental Services to provide operating, maintenance and field management services. This contract includes a predetermined amount of R&M costs. Costs above the specified amount are recorded as'R&M-Renewal and Replacement'. Any unused R&M costs are returned to the district. Contracts-Landscape Soto's Lawn currently provides monthly landscape services to the district for a monthly fee of$6,902($82,830/year). Electricity-Streetlighting The District currently has 3 electric accounts with Lee County Cooperative for streetlights located on District Roads. Expenses are based on prior year's electric bills. The district receives a reimbursement for a portion of the decorative street lighting from Orchid Cove. Account No. Service Address 0051120000 0 Eveningstar Cay 4941120000 Newport Drive 5741120000 262 Stella Maris Utility-Irrigation The District is currently being billed by the Water/Sewer Fund of Port of the Islands CID for irrigation water for the common areas that the District is required to maintain. R&M-Renewal and Replacement Various costs Incurred as needed including but not limited to the entrance,monuments,lighting and lake mgmt. R&M-Roads&Alleyways Expenses incurred while maintaining District roadways. R&M-Signage This category includes costs for maintaining or replacing signage throughout the District. Capital Outlay Monies spent on capital improvement projects as identified by the board. Annual Operating Budget Fiscal Year 2015 5 161 1 AS PORT OF THE ISLANDS Community Improvement District General Fund Exhibit"A" Allocation of Fund Balances AVAILABLE FUNDS Amount Beginning Fund Balance-Fiscal Year 2015 $ 899,450 Net Change in Fund Balance-Fiscal Year 2015 - Reserves-Fiscal Year 2015 Additions - Total Funds Available(Estimated)-9/30/2014 899,450 ALLOCATION OF AVAILABLE FUNDS Assigned Fund Balance Operating Reserve-First Quarter Operating Capital 103,882 (1) Subtotal 103,882 Total Allocation of Available Funds 103,882 Total Unassigned(undesignated)Cash $ 795,569 Notes (1) Represents approximately 3 months of operating expenditures Annual Operating Budget Fiscal Year 2015 8 . , . 1611 A8 1 PORT OF THE ISLANDS Community Improvement District Water And Sewer Fund Summary of Revenues,Expenses and Changes in Net Assets Fiscal Year 2015 Proposed Budget AMENDED ACTUAL PROJECTED TOTAL ANNUAL ACTUAL ACTUAL BUDGET THRU MAY- PROJECTED BUDGET ACCOUNT DESCRIPTION FY 2012 FY 2013 FY 2014 APR-2014 SEP-2014 FY 2014 FY 2015 OPERATING REVENUES Interest-Investments $ 2,686 $ 337 $ 578 $ 210 $ 150 $ 360 $ 285 Water Revenue 41,089 41,561 45,000 31,071 22,194 53,265 45,000 Sewer Revenue 62,574 64,573 70,000 46,442 33,173 79,615 70,000 Irrigation Fees 82,528 91,707 100,000 57,012 40,723 97,735 95,000 Meter Fees 2,500 - 2,500 - 2,500 Net Incr(Decr)In FMV-Invest 6,435 2,942 693 - 693 Special Assmnts-Tax Collector 1,048,559 1,048,562 1,135,025 800,801 334,225 1,135,026 1,139,500 Special Assmnts-Discounts (29,206) (22,294) (45,401) (24,389) - (24,389) (45,580) Disposition of Fixed Assets (105,502) - Other Miscellaneous Revenues 5,045 6,895 - 8,399 - 8,399 TOTAL OPERATING REVENUES 1,116,708 1,234,283 1,305,202 922,739 430,465 1,353,204 1,304,205 OPERATING EXPENSES Personnel and Administration P/R-Board of Supervisors 6,200 6,800 7,000 3,500 3,500 7,000 7,000 FICA Taxes 474 520 536 268 268 536 536 ProfServ-Engineering 22,923 18,450 26,000 13,601 9,715 23,316 26,000 ProfServ-Legal Services 38,472 28,245 12,500 8,727 6,234 14,961 14,000 ProfServ-Mgmt Consulting Sery 27,652 28,482 29,336 17,113 12,223 29,336 30,216 ProfServ-Property Appraiser 17,025 17,025 17,025 17,025 - 17,025 17,093 ProfServ-Special Assessment 7,655 7,885 8,122 8,122 8,122 8,366 ProfServ-Utility Billing 9,053 - - - - - - Auditing Services 3,500 3,500 3,750 3,500 3,500 3,500 Communication-Telephone 36 14 100 - - • Postage and Freight 696 786 1,200 619 442 1,061 1,200 Rental-Meeting Room 325 300 350 175 175 350 350 Insurance-General Liability 7,690 7,577 9,028 6,068 1,921 7,989 8,787 Printing and Binding 930 754 1,300 487 696 1,183 1,300 Legal Advertising 670 162 1,000 661 350 1,011 1,000 Miscellaneous Services 2,265 2,467 2,600 723 516 1,239 2,600 Misc-Assessmnt Collection Cost 12,660 12,670 22,701 15,528 7,173 22,701 22,790 Office Supplies 305 214 500 100 71 171 500 Depreciation Expense 321,266 491,203 - - - Total Personnel and Admin 479,797 627,054 143,048 92,717 46,784 139,501 145,237 Water-Sewer Comb Services Contracts-Mgmt Services 299,592 302,932 309,533 180,561 128,972 309,533 309,533 Contracts-Other Services 1,750 1,750 1,750 1,750 1,750 Contracts-Generator Maintenance - - - - 1,750 Communication-Teleph-Field 4,033 4,595 4,512 2,748 1,534 4,282 4,512 Utility -General 81,516 80,034 83,000 50,377 35,984 86,361 87,000 R&M-Irrigation 38,517 9,845 20,500 22,331 15,951 38,282 35,000 R&M-Water Plant 45,712 47,699 14,000 11,498 8,213 19,711 20,000 Annual Operating Budget Fiscal Year 2015 7 , , , 161L AB • PORT OF THE ISLANDS Community Improvement District Water And Sewer Fund Summary of Revenues, Expenses and Changes In Net Assets Fiscal Year 2015 Proposed Budget AMENDED ACTUAL PROJECTED TOTAL ANNUAL ACTUAL ACTUAL BUDGET THRU MAY- PROJECTED BUDGET ACCOUNT DESCRIPTION FY 2012 FY 2013 FY 2014 APR-2014 SEP-2014 FY 2014 FY 2015 R&M-Waste Water Plant 82,093 26,338 45,000 11,876 8,483 20,359 15,000 Misc-Bad Debt 2,079 1,267 99 99 - Misc-Licenses&Permits 5,375 4,375 4,500 6,375 6,375 6,375 Cap Outlay-Water Plant - 4,000 59,732 24,597 84,329 Cap Outlay-Waste Water Plant 20,000 20,000 20,000 50,796 Total Water-Sewer Comb Srvcs. 560,667 478,835 506,795 347,347 243,733 591,080 529,966 Debt Service Principal Debt Retirement 514,758 - 514,758 514,758 532,827 Interest Expense 174,899 150,783 140,601 11,717 128,884 140,601 122,533 Total Debt Service 174,899 150,783 655,359 11,717 643,642 655,359 655,360 TOTAL OPERATING EXPENSES 1,215,363 1,256,672 1,305,202 451,781 934,159 1,385,940 1,330,563 J Operating income(loss) (98,655) (22,389) - 470,958 (503,694) (32,736) (26,358) OTHER FINANCING SOURCES(USES) Interfund Transfer-In - - 368,000 368,000 - 368,000 Contribution to(Use of)Fund Balance - - - - - - 1 TOTAL OTHER SOURCES(USES) - 368,000 368,000 - 368,000 - Change in net assets (98,655) (22,389) 368,000 838,958 (503,694) 335,264 (26,358) TOTAL NET ASSETS,BEGINNING 7,647,201 7,548546 7,494,536 7,494,536 - 7,494,536 7,829,800 TOTAL NET ASSETS,ENDING $7,548,546 $7,494,536 $7,862,536 $8,333,494 $(503,694) $7,829,800 $7,803,442 Annual Operating Budget Fiscal Year 2015 8 • • 1611A " PORT OF THE ISLANDS Community Improvement District Water and Sewer Fund Budget Narrative Fiscal Year 2015 REVENUES Interest-Investments The District earns interest income on their operational accounts. Water Revenue Based on prior year's budget and water consumption and anticipated use. Sewer Revenue Based on prior year's budget and waste water consumption and anticipated use, Irrigation Fees Based on prior year's budget and irrigation water consumption and anticipated use. Special Assessments-Tax Collector The District will levy a Non-Ad Valorem assessment on all the assessable property within the District in order to pay for the debt service expenditures during the Fiscal Year. Special Assessments-Discounts Per Section 197.162, Florida Statutes, discounts are allowed for early payment of assessments. The budgeted amount for the fiscal year is calculated at 4%of the anticipated Non-Ad Valorem assessments. I EXPENDITURES Administrative P/R Board of Supervisor Salaries Chapter 190 of the Florida Statutes allows for a member of the Board of Supervisors to be compensated for a meeting attendance and to receive $200 per meeting plus payroll taxes. The amount for the Fiscal Year is based on 5 Board members paid for attending 14 meetings. The fees will be split evenly with the General Fund. FICA Taxes Payroll taxes for supervisor salaries are calculated as 7.65%of payroll. Professional Services-Engineering The District's engineer provides general engineering services to the District, i.e.attendance and preparation for monthly board meetings when requested, review of invoices, and other specifically requested assignments. The fees will be split evenly with the General Fund. Professional Services-Legal Services The District's Attorney provides general legal services to the District, i.e., attendance and preparation for monthly Board meetings, review of contracts, review of agreements and resolutions, and other research assigned as directed by the Board of Supervisors and the District Manager.The fees will be split evenly with the General Fund. Professional Services-Management Consulting Services The District receives Management, Accounting and Administrative services as part of a Management Agreement with Severn Trent Management Services,Inc. Annual Operating Budget Fiscal Year 2015 9 1 6 1 1 A 8 PORT OF THE ISLANDS Community Improvement District Water and Sewer Fund Budget Narrative Fiscal Year 2015 EXPENDITURES Administrative(continued) Professional Services-Property Appraiser The Property Appraiser provides the District with a listing of the legal description of each property parcel within the District boundaries, and the names and addresses of the owners of such property. The District reimburses the Property Appraiser for necessary administrative costs incurred to provide this service. Per the Florida Statutes, administrative costs shall Include, but not be limited to, those costs associated with personnel, forms, supplies, data processing, computer equipment, postage, and programming. The FY2015 budget for collection costs was based on 1.5% of the anticipated assessment collections. Professional Services-Special Assessment The District has contracted with Severn Trent Management Services, Inc. to levy annual assessments, update the District's tax roll,prepare estoppel letters and handle any customer service questions regarding assessments. Auditing Services The District is required to conduct an annual audit of its financial records by an Independent Certified Public Accounting Firm. The fees will be split evenly with the General Fund. Postage and Freight This represents actual postage and/or freight used for District mailings including agenda packages, vendor checks and other correspondence.The fees will be split with the General Fund based on the percent budgeted for each fund. Rentals—Meeting Room The District is charged$50 per occurrence for the use of the meeting room at which the district's meetings are held. The district anticipates holding 14 meetings during the year. This cost will be shared evenly with the General Fund. Insurance—General Liability The District currently has its Insurance Policy with the Florida Municipal Insurance Trust.The FY 2015 budget includes an estimated 10%increase of the actual FY 2014 premium. Printing and Binding Copies used in the preparation of agenda packages,required mailings,and other special projects. The budgeted amount for the fiscal year is based on prior year spending and anticipated costs. The fees will be split with the General Fund based on the percent budgeted for each fund. Legal Advertising The District is required to advertise various notices for monthly Board meetings and other public hearings in a newspaper of general circulation. The board has chosen to advertise for their meetings annually. The fees will be split with the General Fund based on the percent budgeted for each fund. Miscellaneous Services This includes bank charges and any miscellaneous expenses that may be incurred during the year. Miscellaneous-Assessment Collection Cost The District reimburses the Tax Collector for her or his necessary administrative costs. Per the Florida Statutes, administrative costs shall include, but not be limited to, those costs associated with personnel, forms, supplies, data processing, computer equipment, postage, and programming. The District also compensates the Tax Collector for the actual cost of collection or 2%on the amount of special assessments collected and remitted,whichever is greater. The FY2015 budget for collection costs was based on a maximum of 2%of the anticipated assessment collections. Office Supplies Supplies used in the preparation and binding of agenda packages,required mailings,and other special projects. The fees will be split with the General Fund based on the percent budgeted for each fund. Annual Operating Budget Fiscal Year 2015 10 161 ; 1 A8 PORT OF THE ISLANDS Community Improvement District Water and Sewer Fund Budget Narrative Fiscal Year 2015 EXPENDITURES Field Contracts-Mgmt Services The District has contracted with Severn Trent Environmental Services to provide operating, maintenance and field management services. This contract includes a predetermined amount of R&M costs. Costs above the specified amount are recorded as'R&M-Renewal and Replacement'. Any unused R&M costs are returned to the district. Contracts-Generator Maintenance Preventative generator maintenance services will be provided by Superior Power. Communication—Teleph—Field Century Link and Sprint provide communication services to the District. The following accounts are included in this line item: Vendor Description Annual Amount Century Link Plant Land Line (239-642-9219) $3,180 Century Link Plant Fax Line (239-642-9392) 504 Simplex Grinnell Alarm Monitoring 744 Sprint Automated svc to notify Bob of power failures 84 Total $4,512 Utility-General The District currently has 10 electric accounts with Lee County Cooperative for irrigation, lift stations, water and waste water plant.The estimated cost is based on prior year's average monthly electric bills and anticipated use. Account No. Service Address Svc.Type 9741120000 25000 E.Tamiami Irrigation 1941120000 0 Port of the Islands Irrigation 3841120000 119 Newport Drive Irrigation 7841120000 Union Road Irrigation 0941120000 245 Stella Maris Drive Lift Station 1841120000 0 Newport Drive Lift Station 7624900000 160 Cays Drive Lift Station 6941120000 0 Gays Drive Lift Station 3083520000 0 Newport Drive Lift Station 3941120000 86112700 P Islands Waste Water R&M—Irrigation Repair and maintenance costs associated with the main pumps and other irrigation equipment at the plant. R&M—Water Plant Repair and maintenance costs associated with the water plant. R&M—Waste Water Plant Repair and maintenance costs associated with the waste water plant. Miscellaneous-Licenses& Permits Costs incurred for various licenses and permits pertaining to the water and waste water plants including an annual drinking water license and waste water regulatory fee. Annual Operating Budget Fiscal Year 2015 11 1611 A8 PORT OF THE ISLANDS Community Improvement District Water and Sewer Fund Budget Narrative Fiscal Year 2015 EXPENDITURES Field (continued) Capital Outlay—Waste Water Plant Funds spent on capital improvement projects for the waste water plant. • Ww-23$30,796 SCADA AND CONTROL PANEL • Ww-24$20,000 MBR MEMBRANES Debt Service Principal Debt Retirement Principal payment due on Series 2010 bond. Interest Expense Interest payment due on Series 2010 bond. Annual Operating Budget Fiscal Year 2015 12 , , , ., 1611k8 PORT OF THE ISLANDS Community Improvement District Debt Amortization Series 2010 Bond Period Coupon Debt Annual Debt Ending Principal Rate Interest SaMoe Service 11/1/2014 $61,266.55 $61,266.55 5/1/2015 $532,826.51 3.510% $61,266.55 $594,093.06 $655,359.61 11/1/2015 $51,915.45 $51,915.45 5/1/2016 $551,528.72 3.510% $51,915.45 $603,444.17 $655,359.62 11/1/2016 $42,236.12 $42,236.12 5/1/2017 $570,887.38 3.510% $42,236.12 $613,123.50 $655,359.62 11/1/2017 $32,217.04 $32,217.04 5/1/2018 $590,925.52 3.510% $32,217.04 $623,142.56 $655,359.60 11/1/2018 $21,846.30 $21,846.30 5/1/2019 $611,667.01 3.510% $21,846.30 $633,513.31 $655,359.61 11/1/2019 $11,111.55 $11,111.55 5/1/2020 $633,136.52 3.510% $11,111.55 $644,248.07 $655,359.62 Total 13,490,971.66 $441,106.02 $3,932.157.68 $3.932,157.68 Annual Operating Budget Fiscal Year 2015 13 161 . 1 A .8 Port of the Islands Community Improvement District Supporting Budget Schedules Fiscal Year 2015 . , , , 1614. A 8 PORT OF THE ISLANDS Community Improvement District Port of the Islands Community Improvement District Non-Ad Valorem Assessment Roll FY 2014-2015 Product Maint.ERC Maint/ERC W/S ERC W/S Standby W/S Capital Total per Type Allocation $ 395 Allocation $1,128 Product $417 $711 Hotel Room 1.00 $395 0.60 $250 $427 $1,073 Condo Unit 1.00 $395 0.80 $334 $569 $1,298 Single Family 1.00 $395 1.00 $417 $711 $1,524 Comparison FY 2014 to FY 2015 Product Total Total Increase % Type FY 2015 FY 2014 (Decrease) Change Hotel Room $1,073 $1,074 ($2) 0% Condo Unit $1,298 $1,299 ($1) 0% Single Family $1,524 $1,524 $0 0% Annual Operating Budget Fiscal Year 2015 14 1611 A 8 PORT OF THE ISLANDS Community Improvement District All Funds Capital Improvement Program-Status Report Updated thru 4/30/14 ROADS PROGRAM PROJECT PAID NO PROJECT NAME OR DESCRIPTION FY 2014 PAID IN FY INCEPTION TO FY 2015 FY 2016 FY 2017 FY 2018 PROJECT ESTIMATE nl 20141�1 DATE(II STATUS f0.'t4, y ?: R-3. «Goat&1i�t -.Y ' $ a:1 r $. . r y ,t .',,y" rem g o 6ti ,r � 4, R Esq , 00 °f $ & $ $ 50,000 1111111111111111110113111111111111111111111111EUM111111111EMIL. w ;i IRRIGATION PROGRAM 1.9 V I t7 ter'Mtn pump $ $ • $ - $ - $ -- $ • $ -(ST-tabled Total irrigation Program $ - $ • $ $ $ • $ - $ WATER PROGRAM W-14A Construction of New Water Treatment Plant $ 25,200 $ 25,200 $ 4,409,326 $ - $ $ - $ - HM Project W-14B Inspection of New Water Treatment Plant $ • $ • $ 440,894 $ - $ - $ $ - NM Project New water meter replacement program to include backflow prevention (Replace+/-20%per year W-15 for 4 years) $ 55,129 $ 34,532 $ 230,097 $ - $ - $ • $ • ST project W-19 Video surveillance and monitoring $ - $ • $ - $ - $ 10,000 $ $ - ST project W-20 Spare parts $ - $ - $ - $ $ - $ - $ -—ST project W-22 Fire hydrant repair and replacement $ 4,000 $ - $ 3.090 $ - $ • $ • $ - ST project Total Water Program $ 84,329 $ 59,732 $ 5,083,406 $ - $ 10,000 S - $ - WASTEWATER PROGRAM combined WW-23 SCADA and control panel for lift stations $ - $ - $ 77,137 $ 30,796 $ 30,796 $ 30,796 $ w/W W-26 WW-24 MBA Membranes $ 20,000 $ $ - $ 20,000 $ 20,000 $ • $ - ST Total Wastewater Program $ 20,000 $ $ 77,137 $ 50,796 $ 50,796 $ 30.796 $ - Tafal WaterlSewer Fund$ 104,329 I$ 59,732($ 5,160,543 I S 50,796 t$ 60,796 I$ 30,796 I$ NOTE(1):The amounts shown in the'FY 2014 ESTIMATE'columns reflect the most recent approximation of what the District expects to spend on each project between October 1,2013 and September 30,2014. NOTE 1 21: The amounts shown in the'PAID IN FY 2014'column reflects project expenses incurred between October 1,2013 and September 30,2014. The total of these columns will tie to the amounts reported as'Year to Date Actual-Capital Outlay'in the corresponding monthly financial statements. NOTE The The'PAID INCEPTION TO DATE'columns reflect any payments made between FY 2006 and present. Annual Operating Budget 15 Fiscal Year 2015 A8 PORT OF THE ISLANDS , , , 1611 Community Improvement District Utility Rates Proposed Proposed Proposed Current Rates 5%Increase 10%Increase 15%Increase WATER Commodity rates/1,000 gallon $ 2.33 $ 2.45 $ 2.56 $ 2.68 WASTE WATER Commodity rates/1,000 gallon at 80%of water usage $ 4.77 $ 5.01 $ 5.25 $ 5.49 IRRIGATION WATER Residential Customer Class Irrigation Rate Monthly Consumption Tier(per 1.000 gallonsl 0 to 10,000 gallons per month $ 1.00 $ 1.05 $ 1.10 $ 1.15 10,001 to 20,000 gallons per month $ 1.50 $ 1.58 $ 1.65 $ 1.73 20,001 to 30,000 gallons per month $ 2.00 $ 2.10 $ 2.20 $ 2.30 30,001 to 40,000 gallons per month $ 2.50 $ 2.63 $ 2.75 $ 2.88 Greater than 40,000 gallons per month $ 3.00 $ 3.15 $ 3.30 $ 3.45 Hotel,Commercial,and RV Customer Class Irrigation Rate Monthly Consumption Tier(per 1,000 gallons) 0 to 6,000 gallons per month/ERC $ 1.00 $ 1.05 $ 1.10 $ 1.15 6,001 to 12,000 gallons per month/ERC $ 1.50 $ 1.58 $ 1.65 $ 1.73 12,001 to 18,000 gallons per month/ERC $ 2.00 $ 2.10 $ 2.20 $ 2.30 18,001 to 24,000 gallons per month/ERC $ 2.50 $ 2.63 $ 2.75 $ 2.88 Greater than 24,000 gallons per month/ERC $ 3.00 $ 3.15 $ 3.30 $ 3.45 Report Date:5/16/2014 . . , . 1611 A 8 PORT OF THE ISLANDS Community Improvement District Proposed Utility Rate Increase Scenarios WATER AND SEWER ENTERPRISE FUND PROJECTED FY 2014 PROPOSED FY 2015 PROPOSED FY 2015 PROPOSED FY 2015 (5%utility rate Incr.) (10%utility rate incr.) (15%utility rate incr) Total Revenue Assessments(Net)(I) $1,110,636 $1,089,624 $1,089,624 $1,089,624 Meter Fees $2,500 $0 $0 $0 Water/Sewer/Irrigation Revenue(2) $230,615 $242,146 $253,677 $265,207 Interest/Miscellaneous $9,452 $295 $295 $295 Total Revenues $1,353,203 $1,332,065 $1,343,596 $1,355,126 Total Expenses Personnel and Admin $139,501 $146,234 $146,234 $146,234 Water/Sewer Comb $591,080 $529,966 $529,966 $529,966 Debt Service $655,360 $655,360 $655,360 $655,360 Total Expenses $1,385,941 $1,331,560 $1,331,560 51,331,560 Estimated Beginning Cash Balance $418,920 $ 418,920 $ 418,920 'Estimated Ending Cash Balance(3) $ 418,920 $419,425 $430,858 $442,487 Note(1):Projected FY15 assessments remain flat(same as budgeted in FY14). Not all budgeted discounts were taken in FY14. Note(2):Utility rate increases of 5%,10%and 15%are estimated to increase utility revenue by approximtely$11,500,$23,000 and$34,500 respectively. Note(3):Estimated FY14 ending cash balance includes amounts due from Hotel parcel. Report Date:5/7/2014 1611q Swade, Janice From: Ron Benson <RonBenson @hmeng.com> Sent: Wednesday, May 14, 2014 5:25 PM To: Edge, Robert; 'Anthony Davis';dalelambert@embargmail.com; DICK ZIKO [rcziko @embarqmail.com]; Norine&Joe [dillonpoi @embarqmail.com];Ted Bissell Cc: Dick, Robert; Teague, Calvin; Swade,Janice; Dan Cox; Debra Hogue; Dawn Barnard Subject: RE: May 2014 Field Managers Report Attachments: 3water resource summary thru apr 2014.pdf; 2water resource summary thru apr 2014.pdf; lwater resource summary thru apr 2014.pdf Here is a copy of the monthly water resource summary for April 2014. As can be seen from this information,the irrigation demand for April 2014 was similar to that for April 2013. Reuse of 100 percent of treated wastewater plus 100 percent of concentrate from the water treatment plant continues to result in significant savings in water which would otherwise need to be withdrawn from the wellfield. Also, irrigation demand even during the wet weather months is consistently greater than volume of treated wastewater and water treatment concentrate. Therefore,there is no concern regarding the CID needing to store reclaimed water in the storage pond adjacent to the gun club,although this pond is available in the event it were ever needed. Best wishes. Ron Ronald E. Benson,Jr., Ph.D., P.E. Senior Vice President/Principal Hole Montes, Inc. 950 Encore Way Naples, Florida 34110 (239)254-2000 (239) 254-2098 (fax) (239)777-1611 (mobile) From: Edge, Robert [mailto:Robert.Edge @STServices.com] Sent: Wednesday, May 14, 2014 3:02 PM To: 'Anthony Davis'; dalelambert@embarqmail.com; DICK ZIKO [rcziko @embarqmail.com]; Norine &Joe [dillonpoi@embarqmail.com]; Ted Bissell Cc: Dick, Robert; Teague, Calvin; Swade, Janice; Ron Benson Subject: May 2014 Field Managers Report To all:Attached is my Field Managers Report for 2014.See ya Friday! Robert Edge Severn Trent Services 0: 239-642-9219 F: 239-642-9469 C: 239-289-4829 Email: Robert.Edge @STServices.com i 16I A8 • or*tie. . qr\s", May 2014 Field Managers Report Water Treatment Plant Operations and Maintenance The Water Treatment Plant produced and distributed 2.319 MG for the month of April, which is an average of .077 MGD. Wastewater Plant Operations and Maintenance The WWTP treated approximately 1.812 MG for the month of April,which is an average of.060 MGD Reuse System Operations and Maintenance The reuse system delivered 8.560 MG for the month of April, which is an average of.285 MGD. Permit Compliance: Water Treatment Plant: *All permit requirements met Wastewater Treatment Plant *All permit requirements met In The Community: • Backflow preventer installation is complete. At Our Treatment Facility: • We replaced the gear reducer drive on the WWTP Influent Screen System (Rotomesh). • Lift Station#1 —Some electronic repairs had to be completed as radio controls were sending false signals back to the main PLC/SCADA system. 1 12600 Union Road Naples,Florida 34114•Tel 239-642-9219•Fax 239-642-9469'www.sevemtrentservices,com 1611 A8 tie.. lqat . (,/. May 2014 Field Managers Report • Canal Pumping Station: The transformer caught on fire, causing damage to wires, etc. Damage from Transformer Fire at Canal Pumping Station! $ ; ��$ yy 't \ .d 9 " : fix $ 4 v'- CMMS Work Order Report—April 2014 Summary Total#of WO's 272 Total#of Preventative 270 Total#of Corrective 2 Total#of WO's Completed 272 Total Hours 161 2 12600 Union Road Naples,Florida 34114•Tel 239-642-9219•Fax 239-642-9469•www.sevemtrentservices.com 1611 4 A8 0,t4r .k- e_. kilt ot,-- . ., i May 2014 Field Managers Report Water Loss Reports (This report is the same as last month—will be revised by next meeting) Potable Water Report 5 45 4 3 5 .v.........................w......._. _._ ._._ _,,... c2-�mr4m� 2 5 ..,.,1117 2 206 21U J 2 324 _, _ re 1937 1 851 ,r. �aw_.o.. 2 .- sz iris .,„://,---- ., mar ”' 1257 2 092 1 617 I 1 - "� .7 0 5 1 092 1 136 j'4 01 o r 8 A0,3 1 01 Apr-13 May-13 Jun-13 Jul-13 Aug-13 Sep-13 Oct-13 Nov-13 Deo-13 Jan-14 Feb-14 Mar-14 - f—Water Produced ---e--Water Billed ■t•--%Water Loa Irrigation Water Report 9 0 ..._. ___..........................__. ,_ 6.662 8.065 7 740 7 700 2.478 7 0 --s,„ 986 �Mr.. mi III s '1 s 07 : ice. 5 144 6 346 Es 0 . .s 7np 5 Rol'-�>, 4 676 .-..-4 .7 928 t .»,».».. 5 285 Q40 » <;' ,;; . 3 0 _ 3,7.05 3829 r 3 095 2 0 - 1 0 __ 6% 7% 5% 2% 5% 6% 8% 5% 8% 6%� 3% 4;b 00 Apr-13 May-13 Jun-13 Jul-13 Aug-13 Sep-13 Oct-13 Nov-13 Dec-13 Jan-14 Feb-14 Mar-14 .1 0 . __._. lrngation Meter +Irrigation Billed l 12600 Union Road Naples,Florida 34114•Tel 239-642-9219•Fax 239-642-9469•www.sevemtrentsservlces.com 3 • . 1611 'A8 ' .,..... ,, .. . < 0 .-91411.1 I INN' - . g I i-......_ l.. v v; N .--4 h. .. .� LL r9 r u m v . 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Ul n ▪ N Ol N N tD d > N N m ,y N v Q U1 00 N IA W O N alp 00 tD f0 O C Q N V a, a W o. v u X ra CU 0 cri .4, c m v m .4 a m Ou, co Y N = m 0, O i 00 d is c ell O 'O to a `� +O+ m 3 - ao • o ao _ E —^ a E It C a, C G1 O i, > ;; I' m m 0 3 m o o w 3 1Na 5 3 0 u .0 E L_ E tii CI) 3 a, 4 E E r0 co to 3 ` to .0 w to .IS •5 3 3 3 a, 3 o 1>D tJ U ++ _ — 10 a+ 1-u c 0° 33 � o"c � 33 33I-- 3 co 1611 A8 Swade, Janice From: Teague, Calvin Sent: Wednesday, May 21, 2014 5:40 AM To: Ron Benson Cc: Swade,Janice Subject: RE: POI 5/16/2014 CID meeting summary Attachments: image001.png Janice can you have them state this? Unless the recording doesn't support this but I understood it to be this way. Cal From: Ron Benson [mailto:RonBenson @hmeng.com] Sent: Monday, May 19, 2014 10:32 AM To: Teague, Calvin Subject: RE: POI 5/16/2014 CID meeting summary Cal Could you have the minutes say something like the following regarding the engineering rate issue? The Board approved use of the recently adopted Collier County rates for engineering services. The term for which these rates will apply will be the same as Collier County. In addition, Ron Benson clarified he will bill the CID his time at the rate of"Senior Project Manager," which is$172 per hour,even though Collier County has him classified as"Principal"at a higher billing rate. Best wishes. Ron Ronald E. Benson,Jr., Ph.D., P.E. Senior Vice President/Principal Hole Montes, Inc. 950 Encore Way Naples, Florida 34110 (239)254-2000 (239)254-2098(fax) (239)777-1611 (mobile) 1 1611A9 SCHEDULE Title Principal Senior Project Manager Project Manager Senior Engineer Engineer Senior inspector Inspector Senior Planner Planner Senior Designer Designer Environmental Specialist Senior Environmental Speclalis Scientist/Geologist 2 161iA8 From:Teague, Calvin [mailto:Cal.Teague @STServices.com] Sent: Sunday, May 18, 2014 11:59 PM To: Anthony Davis; Dale Lambert; Dick Ziko(RCZIKO @EMBARQMAIL.COM); Norine&Joe;Ted Bissel (tbissell @embargmail.com); Dan Cox; Ron Benson; Swade, Janice; Helena Randel; La Cap, Luvinia; Rehe, Stephanie; Pepin, Christopher; Egan, Michelle; Underwood, Bert; Howell, Laura; Celestin, Cindy; Rawlings, Gary; Edge, Robert; Adams,Tennille; Royer, Peggy Cc: Davis, Paula; Hodza, Rosemary; Baldwin, Alan; Bloom, Stephen; Dick, Robert; Varona, Rita; Branch Jr., Frank; Langston, Elizabeth; Carlson, Alice J. (alicecarlson @ajcassociates.com); Mack, Marcia Subject: POI 5/16/2014 CID meeting summary The following summary is for the above mentioned meeting, if anything is not as you remember please contact me so changes can be made.The purpose is to insure everyone has the same understanding of action taken and to be taken.The summary is as follows: • The meeting was called to order and all were present.Also in attendance was the Engineer Ron Benson,Attorney Dan Cox and Bert Underwood, Bob Dick, Bonnie Wiggins and Robert Edge from ST operations. • The minutes from the April 18, 2014 meeting was approved with one change on page 6. • There were no public comments. • The landscape maintenance report from Soto was reviewed and the BOS would like to have a proposal from Soto for trimming the coconut palms. • Supervisor Davis presented a recommended set of specifications for landscape maintenance which was discussed by the BOS. It was agreed that the Board, Dan and Robert would all review the specifications and send comments to me before the next meeting.This will be on the next agenda for further discussion. • The BOS approved an agreement with the Villages at Stella Maris to accept,through easement,the roads within the development but not the drainage systems. • Staff presented estimates for redesign of the traffic control measures at the Newport entrance which includes the real estate sales office and S. Hotel.A report and recommendation had been submitted by Supervisor Davis and Katherine Kehlmeier to staff which included stripping and sign replacement throughout much of the community,including changes to the Newport Road entrance.The BOS approved a not to exceed amount of$15,000 to make the changes presented but not to have the "islands" created as what was suggested. • The BOS discussed entering into a Memorandum of Understanding(MOU) with the Florida Forest Service to allow usage of the road running north from Union Road beyond the Utilities Department to access a proposed campground.The Attorney commented that a agreement wasn't needed since the road the CID has control of is a public road and available for usage by the public. If an easement was needed then that would be from Louland,the owner of the gun club.The DM is to write a letter regarding our position as stated by Dan but also to emphasize that the CID has well fields and they need to be sensitive to the impact their project could have on the well fields.Also they need to be aware that this area is protected by Collier County ordinance. • The financials were accepted as presented and the following questions or direction was given by the BOS: 1. Cindy,the BOS requested a better description of Fed Ex charges on the check register,if they were for operations or management services?We didn't see that this time can you make certain it is done? 3 1611 A8 2. The DM and Attorney reported that we feel that the funds in the construction fund could be used in the current fiscal year for lift station rehab. Dan has a call into the Trustee to discuss it. 3. A delinquent assessments report was presented by the DM and hopefully the unpaid assessments will be purchased during the tax certificate sale on May 30th. • The staff reported that there are now 477 registered voters within the CID. • The FY 2013 audit was accepted and the Chair authorized to sign the financial report. Helena the Board asked when the audit contract is up for renewal? • The FY 2015 proposed budget was established and a public hearing set for August 15th with the adoption of Resolution R-2014-05.The proposed budget has no assessment increases proposed. • The BOS discussed a utility rate increase and after reviewing options the BOS agreed to have a public hearing for rate setting with a proposed increase of 10% and an automatic annual CPI adjustment.The Public Hearing will be held on July 18th. • The Field Manager's report was presented and the following comments were made: 1. The BOS questioned leaky backflow preventers and is there potential to do the repairs in house? • The Attorney reported on the following: 1. That there wasn't anything new to report regarding the Motwani bankruptcy suite. 2. That the BOS might want to consider direct billing the assessments for the Motawani and POI Reality properties. He will report back at the next meeting. • The BOS approved a billing rate structure based upon the Collier County engineering contract except for the rate charged for Ron,his billing rate will be a reduced rate at$175 per hour. • There was no Supervisor comments or requests made. • The meeting was adjourned at 12:50 pm Assignments before the next regular CDD Meeting June 20.2014 Follow up items • Dan to contact the Trustee seeking authorization for additional uses of the construction fund from the Trustee. • Robert and Tennille,we need to get bids for the revised scope of work for signage and stripping and the other changes at Newport. Tennille see me on this. • Helena or Cindy,we need to better define Fed Ex charges as identified above. • Tennille you will be coordinating packet preparation and distribution as identified at the last meeting. • Supervisors, Dan and Robert please review the landscape maintenance specifications and forward to me. • Tennille we need to write a letter regarding the MOU identified above. • Robert or Bob I assume you will be looking into the backflow questions? • Helena when is the audit contract up for renewal? • Dan contact the Trustee regarding use of the construction fund. Next Agenda • Newport Road traffic control and other traffic safety issues. • Landscape Maintenance performance review. • Landscape maintenance contract. • North Hotel Litigation. • Coconut Palm trimming bids. • Use of Constrcution Fund. 4 1611 A8 • Under Attorney,direct billing of some assessments. • Under Field Manager discussion of leaky backflow preventers. If I have forgotten or missed anything please let me know. Calvin Teague District Manager Severn Trent Management Services 5911 Country Lakes Road Fort Myers, FL 33905 T: 239-245-7118 ext. 301 F: 239-245-7120 M:239-223-4437 E: cal.teaRue@istservices.com SUPERVISORS.PLEASE DO NOT REPLY TO ALL AS THIS COULD BE A VIOLATION OF THE FLORIDA SUNSHINE PROVISIONS. 5 1 611 A • JUL 1 2014 MINUTE OF MEETING PORT OF THE ISLANDS COMMUNITY IMPROVEMENT DISTRIC By —_ -- The regular meeting of the Board of Supervisors of the Port of the Islands Community Improvement District was held Friday, May 16, 2014 at 10:00 a.m. at the Orchid Cove Clubhouse; 25005 Peacock Lane;Naples, Florida. Present and constituting a quorum were: Norine Dillon Chairperson Theodore Bissell Vice Chairman Anthony Davis Assistant Secretary Dale Lambert Assistant Secretary Richard Ziko Assistant Secretary Also present were: Calvin Teague District Manager Daniel Cox District Counsel Ronald Benson District Engineer Robert Edge Field Manager Robert Dick Severn Trent Services Operations Bert Underwood Severn Trent Services Operations Bonnie Wiggins Severn Trent Services Operations The following is a summary of the discussions and actions taken at the May 16, 2014 Port of the Islands Community Improvement District's Board of Supervisors Meeting. FIRST ORDER OF BUSINESS Call to Order and Roll Call Mrs. Dillon called the meeting to order;Mr. Teague called the roll. SECOND ORDER OF BUSINESS Approval of the Minutes of the April 18,2014 Meeting Mrs. Dillon stated each Board member received a copy of the Minutes of the April 18, 2014 Meeting; and requested any additions,corrections or deletions. • One minor correction was made which will be reflected in the amended minutes. Tuesday,6/3/14 161. 1 AB May 16, 2014 Port of the Islands CID There being no further discussion, On MOTION by Mr. Davis seconded by Mr. Lambert with all in favor, the Minutes of the April 18, 2014 Meeting were approved as amended. THIRD ORDER OF BUSINESS Public Comment on Agenda Items Hearing no comments from the public,the next item followed. FOURTH ORDER OF BUSINESS Old Business A. Review of Landscape Maintenance Performance Mrs. Dillon and Mr. Edge did a walk-through of the property and the following issues were addressed: • The Coconut Palms need to be trimmed,which requires a proposal for the Board's approval. • There were issues with the timers,but they are currently working. • There are spotty areas of dead grass which will be watered. • A sprinkler head was replaced on the median. • The timers are old. B. Discussion of Landscape Maintenance Contract Mr. Davis presented a recommended set of specifications for landscape maintenance; a copy of which will be entered into the official record. • Trimming of Coconut Palms and replacement of broken sprinkler heads are part of the proposed contract. • Mrs. Dillon suggested submitting this as a draft to Soto. • The Board will transmit any comments to Mr. Teague and come up with a contract to be discussed at the next meeting. C. Villages of Stella Maris Road Transfer The redlined and final agreement was presented to the Board; a copy of which will be entered into the official record. • Mr. Cox will send a letter to the head of Code Enforcement with a copy to the County Attorney asking them to look at their practices and determine whether or not this is sufficient for them. ➢ It will be presented after a response from Code Enforcement. 2 Tuesday,6/3/14 16f A 8.. May 16, 2014 Port of the Islands CID • There are drainage issues on the roadway. • The CID is not taking over the road from a storm water standpoint. • The developer and HOA are to maintain it in perpetuity to county standards. • The water does not flow straight into the canal. • Mr. Benson recommends the CID take an easement on the road without taking any responsibility for the storm water. • Drainage is excluded. • The HOA should be made aware there are drainage issues which need to be taken care of. • The CID can get No Parking Signs for the curve. • The CID would only have to re-surface the road as permitted. There being no further discussion, On MOTION by Mr. Davis seconded by Mr. Bissell with all in favor, the Agreement for the Villages of Stella Maris Road Transfer was approved as discussed; and the Chairperson was authorized to execute said Agreement. D. Newport Road Signage Mr. Teague presented a summary and report from Ms. Kehlmeier; a copy of which will be entered into the official record. • There is approximately 12,000 feet of striping and quotes were received. • The price for striping is$5,000 to$12,000 and does not include the stop bars. • There are 17 stop bars. • Four Stop Signs were recently installed at the entrance. • The planning area includes the pots. • Creation of two islands is the most expensive item. • The Board is in favor of the pots as opposed to the islands. There being no further discussion, 3 Tuesday,6/3/14 1 161 1 A8 May 16, 2014 Port of the Islands CID On MOTION by Mr. Davis seconded b__.Mr... ..amb_ _. . s seconded by Mr. Lambert with all in favor, the Newport Road signage work was approved as discussed using pots instead of extending the islands in an amount not to exceed$15,000. FIFTH ORDER OF BUSINESS New Business A. Discussion of Request for Union Road Access from the Florida Department of Agriculture and Consumer Services • The county wants a campground in this area. • The road from the plant to the well field is Louland's property. • The CID has an easement. • It may be beneficial for the CID to have an agreement of this nature. • Union Road is a public road. • Mr. Benson commented the CID will need to remind the state of the following items: ➢ There is a well field just to the east of the location they are proposing for the campground. ➢ There is a well field protection area. ➢ This is an area of water reservation,which is restrictive in nature. • Mr. Cox suggested they be told it is a public road and the point at which it turns into the easement; they will have to deal with Louland; as well as be told about the well field. • Mr. Teague will respond for Mr. Cox. SIXTH ORDER OF BUSINESS District Manager's Report A. Approval of the April 30,2014 Financial Statements and Check Register Mr. Teague presented the April 30,2014 Financial Statements and Check Register for the Board's review and approval; copies of which will be entered into the official record. • Collections are running well. • Lake Lincoln is a developer property. • The tax sale runs from May 30th through June 6th. • Mr. Cox identified use of the construction fund for the lift stations. 4 Tuesday,6/3/14 1611 A.8 May 16, 2014 Port of the Islands CID ➢ Mr. Cox suggested explaining to the Trustee that the lift stations were listed on the CIP from 2009 which was in effect at the time the Resolution authorizing issuance of the bonds was adopted. ➢ Mr. Cox is awaiting a response from the Trustee's attorney. There being no further discussion, On MOTION by Mr. Bissell seconded by Mr. Davis with all in `. favor, the April 30, 2014 Financial Statements and Check Register were approved. B. Report on Number of Registered Voters—477 Mr. Teague presented a report from the Collier County Supervisor of Elections indicating there are 477 registered voters in the District; a copy of which will be entered into the official record. C. Acceptance of the Fiscal Year 2013 Audit Mr. Teague presented the Audit for the Fiscal Year ended September 30, 2013 for the Board's discussion and acceptance; a copy of which will be entered into the official record. • It is a clean Audit. • Mr. Teague will check the Audit Engagement Letter to determine the timeframe for the Audit. Mr. Davis MOVED to accept the Audit for the Fiscal Year ended September 30, 2013 and authorize the Chairperson to execute the Annual Financial Report. • Depreciation expenses were discussed. • The fund balance is solid. Mr. Ziko SECONDED the prior motion. There being no further discussion, On VOICE vote with all in favor, the Audit for the Fiscal Year ended September 30, 2013 was accepted and the Chairperson was authorized to execute the Annual Financial Report. 5 Tuesday,6/3/14 1611 AR May 16,2014 Port of the Islands CID D. Distribution of the Proposed Budget for Fiscal Year 2015 and Consideration of Resolution 2014-05 Approving the Budget and Setting the Public Hearing Mr. Teague presented the Proposed Fiscal Year 2015 Budget for consideration along with Resolution 2014-05; copies of which will be entered into the official record. • Page 14 indicates an increase in assessments,which will have to be corrected. • The Board directed there be no assessment increase on any of the units. There being no further discussion, On MOTION by Mr. Ziko seconded by Mr. Bissell with all in favor, Resolution 2014-05 Approving the Budget for Fiscal Year 2015 and Setting a Public Hearing Thereon Pursuant to Florida Law to be held Friday, August 15,2014 at 10:00 a.m. at the Orchid Cove Clubhouse; 25005 Peacock Lane; Naples, Florida was adopted. • Mr. Teague commented the CID may assess in the event of an emergency, but cannot include it on the tax roll. • The Budget may be amended at any time. • The CID has a healthy General Fund balance. E. Discussion of Utility Rate Adjustment • Mr. Teague and Mr. Cox believe the CID is better off with a CPI increase. • The last rate increase was in 1998. • A tiered rate structure was adopted a couple of years ago. • Mr. Teague distributed two sheets,one showing a 5%, 10%and 15%increase and the other showing how much money would be generated by each increase. • Operations need to be equitably funded. • Mr. Lambert proposed to go with the 10% increase. • The Board will have to go through the rulemaking process in which the tables showing the increases and the impact on the revenue stream are published. • The rates may be increased on an annual basis without having additional Public Hearings as long as the initial Hearing indicates this to be the case. There being no further discussion, 6 Tucsday,6/3/14 1611 A $ May 16,2014 Port of the Islands CID On MOTION by Mr. Bissell seconded by Mr. Ziko with all in favor, a Public Hearing for Rulemaking directing staff to present a 10% increase as well as an annual CPI adjustment on utility rates, shall be set for Friday, July 18, 2014 at 10:00 a.m. at the Orchid Cove Clubhouse; 25005 Peacock Lane;Naples,Florida. • The most current rules will be presented. Mr. Teague discussed follow-up items. • The postage needs to be broken out and the Board would like a detailed description of Federal Express charges. SEVENTH ORDER OF BUSINESS Field Manager's Report A. Discussion of May 2014 Field Manager's Report Mr. Edge presented the May 2014 Field Manager's Report for discussion; a copy of which will be entered into the official record. • Wiring work will have to be done as a result of the recent fire near the canal pump station. ➢ The damage was minimal and the insurance deductible will not cover it. ➢ The lines were repaired and the Board is waiting for a bill. • A vehicle ran off the road on Cays Drive, hit the median and knocked down a couple of trees. ➢ Soto will clean out the area. ➢ Staff will pursue the driver's insurance company. • The mosquito sprayer needs to be repaired. • Mr. Edge introduced Ms. Bonnie Wiggins,the Administrative Assistant. • Mr. Underwood has resigned as of May 23,2014. • A neighbor of Mr. Lambert's had yellow in their water, which Mr. Edge will check on. • The controller for the irrigation is going to be changed. • The repair&maintenance schedule should be updated. • A new backflow preventer costs over$300. ➢ DEP adopted a rule recently mandating testing of backflow preventers every two years instead of every year. 7 Tuesday,6/3/14 1611 A. May 16, 2014 Port of the Islands CID ➢ The Board discussed the possibility of certifying someone to maintain the backflow preventers. EIGHTH ORDER OF BUSINESS Attorney's Report A. Update on North Hotel Foreclosure Proceedings • Mr. Cox did the deposition and is waiting for a trial date. • Mr. Cox will file a motion for Summary Judgment. NINTH ORDER OF BUSINESS Engineer's Report A. Discussion of Engineering Firm Rate Adjustments • The last time there was a rate increase was February 2007. • Mr. Benson will charge the District$175 per hour. • Mr. Benson suggests using the Collier County rates which will be good for five years. • The Board approved use of the recently adopted Collier County rates for engineering services. The term for which these rates will apply will be the same as Collier County. In addition, Mr. Benson clarified he will bill the CID his time at the rate of "Senior Project Manager," which is $172 per hour, even though Collier County has him classified as"Principal"at a higher billing rate. There being no further discussion, On MOTION by Mr. Bissell seconded by Mr. Davis with all in favor, retainage of Hole Montes as the District Engineering firm in the amount of$172 per hour was approved as discussed. EIGHTH ORDER OF BUSINESS Attorney's Report(Continued) • Mr. Cox discussed the possibility of direct-billing the two large properties which have not been paid to date. • If the tax certificates do not sell,the CID gets no money. • Foreclosure is an option. • Mr. Cox will prepare something in writing for the Board's consideration at the next meeting. 8 Tuesday,6/3/14 AS May 16,2014 1 l6 olthislands CID NINTH ORDER OF BUSINESS Engineer's Report(Continued) Mr. Benson briefly discussed the Water Resource Summary Report; a copy of which will be entered into the official record. TENTH ORDER OF BUSINESS Supervisors' Requests • Mrs. Dillon inquired about the other property for the fire department training and was told nothing to report at this time. ELEVENTH ORDER OF BUSINESS Public Comment Period Hearing no comments from the public,the next item followed. TWELFTH ORDER OF BUSINESS Adjournment There being no further business, On MOTION by Mr. Davis seconded by Mr. Ziko with all in favor, the meeting was adjourned at 12:50 p.m. Calvin Teague urine Dillon Secretary Chairperson 9 Tuesday,6/3/14 i Port of the Islands Community Imprwypige�nt�District1 6 I 1 A Board of Supervisors ;.,,GG 4 3 6 1 Norine Dillon,Chairperson " 6aRi(i'FiVaue, District Manager Theodor Bissell,Vice Chairman 2014 JU1. 31 Daniel Cox,District Counsel Richard Ziko,Assistant Secretary hMtl4ltiSgnson, District Engineer Dale Lambert, Assistant Secretary CLERK OF Joel Anthony(Tony) Davis,Assistant Secretary COURTS Regular Meeting Agenda Friday,June 20,20 RV— 10:00 a.m. --- O C. 1. Call to Order and Roll Call 2. Approval of the Minutes of the May 16,2014 Meeting 3. Public Comment on Agenda Items 4. Old Business A. Review of Landscape Maintenance Performance B. Discussion of Landscape Maintenance Contract C. Newport Road Traffic Control and Other Traffic Safety Issues D. Coconut Palm Trimming Bids 5. New Business 6. District Manager's Report A. Approval of the May 31,2014 Financial Statements and Check Register B. Questions and Comments on the Proposed Fiscal Year 2015 Budget C. Use of Construction Fund 7. Field Manager's Report A. Discussion of June 2014 Field Manager's Report B. Discussion of Leaky Backflow Preventers 8. Attorney's Report A. Update on North Hotel Foreclosure Proceedings B. Discussion of Direct Billing of Some Assessments 9. Engineer's Report 10. Supervisors' Requests 11. Public Comment Period 12. Adjournment The next meeting is scheduled for Friday,July 18,2014,at 10:00 a.m. District Office: Meeting Location: Severn Trent Services,Inc. Orchid Cove Clubhouse 5911 Country Lakes Drive 25005 Peacock Lane Fort Myers,Florida 33905 Naples,Florida 34114 239-245-7118 http://poicid.com/ 239-430-0806 1611 8 LANDSCAPE CONTRACT 2 (Scope of Work — Revised 06/20/14) 3 4 5 GENERAL 6 7 Proper landscape maintenance sustains the quality and health of a landscaped area and preserves 8 the intended design concept. Landscaping is intended to provide an overall aesthetically pleasing 9 appearance for the community. 10 11 Plants are chosen for their natural shape and growth habit. All cultural practices should encourage 12 and enhance the natural form of the plant material. Trimming and pruning should not alter this 13 form appreciably. All mowing,trimming and pruning work will be done between the hours of 14 7:00AM and 7:00PM, Monday thru Friday weather permitting. 15 16 Contractor will perform a monthly drive/walk-thru of the property with the District's designated 17 representative and will provide the District with a detailed monthly inspection report. 18 19 The following is to serve as required specifications and to provide guidance in the maintenance of 20 the areas which fall under the Maintenance Contract. All material is guaranteed by the Contractor 21 to be as specified. All requirements for fertilization are subject to the restrictions and requirements 22 of Collier County Ordinance 11-24. 23 24 25 TREES 26 27 A. Staking 28 I. The purpose of staking trees is to support and protect young trees until they are able 29 to stand alone. 30 2. All tree stakes and ties shall be maintained to properly support the tree. They shall 31 be inspected a minimum of once every 60 days to prevent girdling or chafing of 32 trunks or branches or rubbing which may cause bark wounds. 33 3. Stakes should not remain on trees for longer than a one year period. 34 35 B. Pruning 36 1. All trees shall be allowed to grow to their natural genetic form and size, unless 37 specifically excluded. 38 2. All trees shall be pruned to promote structural strength and to accentuate the natural 39 form and features of the tree. 40 3. Pruning must be carried out to permit unobstructed passage to pedestrians and 41 motor vehicles and to prevent sight restrictions near intersections. This means that 42 branches should be maintained to 7-1/2 ft. above sidewalks and 12 ft. above 43 vehicular areas. Stripping of lower branches("raising up")of young trees shall not 44 be permitted. Lower branches shall be retained in a"tipped back"or pinched 45 condition with as much foliage as possible to promote trunk caliper. Lower 46 branches should be cut off only after the tree is able to stand erect without staking 47 or other support. 161 1 A8 48 4. Thinning of certain species and individual specimens may be required to prevent 49 wind damage. Suckers, water sprouts, rubbing and heavily laden branches shall be 50 removed to provide less wind resistance. 51 5. Palm trees shall be trimmed annually, May 15 through June 15, when the flower 52 stalks have developed, but before flowering has occurred. Palms shall be trimmed 53 up to 15' on a weekly basis(as needed)to remove dead or dying fronds, coconuts 54 and seed pods.The exception being those palms that are not supposed to be 55 trimmed manually. 56 57 C. Fertilization 58 I. Most trees shall be fertilized annually, in the spring, with a complete fertilizer. 59 Fertilization of mature trees shall be required only if the trees show a definite need 60 for fertilization. 61 2. Fertilizer shall be applied around the tree, approximately halfway between the trunk 62 and the drip line, at the rate of one-half pound of nitrogen per inch of trunk 63 diameter measured at four feet above the soil surface. 64 3. All trees shall be observed for signs of nutrient deficiencies and treated to correct 65 deficiencies throughout the year. Nutrient deficiency shall be brought to the 66 attention of the Manager/Owner and properly identified prior to treatment. 67 4. All landscaped areas within 30 ft. of established landscape palms, including areas 68 with turf grass and landscape plants, must he fertilized ONLY with palm fertilizer 69 containing 8%N—2%P— 12%K—4%Mg+ micro-nutrients. 70 7l 72 SHRUBS AND VINES 73 74 A. Pruning 75 1. Shrubs and vines shall be pruned to maintain growth within space limitations, to 76 maintain or enhance the natural growth habit, or to eliminate diseased or damaged 77 growth. Some species shall be trimmed appropriately to influence flowering and 78 fruiting,or to improve vigor. 79 2. Shrubs and vines must be trimmed as needed to permit unobstructed passage to 80 residents or vehicles. Trimming near vehicular entry or exits shall be carried out to 8I prevent sight restrictions. 82 3. Shrubs shall be pruned to conform to the design concept of the landscape. 83 Individual shrubs shall not be clipped into balled or boxed forms, except where 84 specifically instructed. 85 4. Vines shall be pruned to control growth and direction, and shall not be allowed to 86 grow over windows,doors or other structural features, unless directed by a 87 representative of the Manager/Owner. Vines shall not be allowed to grow over the 88 crowns of shrubs or trees. 89 90 B. Fertilization 91 1. Most shrubs and vines should be fertilized annually. Plants that have reached 92 maturity may not require annual fertilization. 93 2. All actively growing plants, not yet at maturity, shall be fertilized yearly during the 94 months of February through March. Apply an appropriate slow-release, long 95 lasting complete fertilizer, controlled release fertilizer,or plant tablets at the 96 manufacturer's recommended application rate. 1611 A'8 97 3. All plants shall be observed for signs of nutrient deficiencies and treated to correct 98 deficiencies throughout the year. Nutrient deficiency shall be brought to the 99 attention of the Manager/Owner and properly identified prior to treatment. 100 101 102 GROUND COVERS 103 104 A. Trimming 105 1. Established ground covers bordering sidewalks or curbs shall be edged as often as 106 necessary to prevent encroachment and to provide a well groomed appearance. 107 2. Ground covers shall not be allowed to touch or cover the crowns of shrubs and 108 trees. 109 3. Some ground covers may require cutting back to remove woody growth and 110 promote vigor. This shall be performed at the direction of the Manager/Owner. 1 1 1 4. Shrubs and groundeover must be trimmed 4 in. from sidewalks and curbs. 112 113 B. Fertilization ................................................ 114 Fertilization shall coincide with the growing season of each specific ground cover 115 that is still maturing. One application of a complete fertilizer in the spring, per 116 manufacturer's recommended rate should be adequate for established ground 117 covers. 118 119 120 TURF AREAS(LAWNS) 121 122 A. Mowing 123 1. Lawns shall be mowed weekly during the growing season (April thru October)and I24 as required during the winter months but not less than two times per month 125 (November thru March). The exception will be for the Well access road which will 126 be mowed on an as needed basis. Mowing to be done between 7:00AM and 127 7:00PM. All mowing equipment will have blades at optimum sharpness before 128 mowing starts. 129 2. The height of cutting shall be maintained consistently to prevent scalping or burn. 130 The mowing height shall be appropriate to the turf species(3-4 inches). 131 3. Excessive grass clippings shall be collected and disposed of. Adjacent sidewalks 132 and streets shall be clean of clippings. 133 4. Mowing patterns shall be alternated each week to avoid creating ruts and 134 compaction.Turf areas inaccessible to mowing machinery will be controlled by 135 manual or chemical means, as environmental conditions permit. 136 5. Contractor must avoid damage to any littoral shelf plantings when mowing around 137 the ponds and lake management areas. 138 139 B. Ede 140 1. All lawn edges along sidewalks and curbs shall be edged before each mowing. 141 2. Edging shall be performed with a blade type mechanical edger. The cut edge 142 should appear as a clean, straight line. Blades should be sharpened at the start of the 143 day. 1611 AS 144 3. A monofilament line trimmer shall be used to trim around obstacles within the lawn 145 area. Care shall be taken to insure that the bark of trees and shrubs are not damaged 146 or stripped by the line trimmer. 147 4. Lawn sprinkler heads shall only be edged a sufficient amount to allow for proper 148 distribution of water. 149 150 C. Fertilization 151 1. April l to April 15: apply granular fertilizer 12-12-12 at a rate of 1 pound actual 152 nitrogen per 1000 square feet. This rate is 8.5 lbs. per 1000 sq. ft.or 365 lbs. per 153 acre. 154 2. May 15 to May 31: apply granular fertilizer 21-0-0 ammonium sulphate at a rate of 155 one-half pound of nitrogen per 1000 square feet. This rate is 2.4 lbs. per 1000 sq. 156 ft. or 1051 lbs. per acre. 157 3. July 1 to July 15: apply granular fertilizer 32-0-0 ammonium nitrate at a rate of 158 one-half pound actual nitrogen per 1000 square feet. Rate 1.6 lbs. per 1000 sq. ft. 159 or 68 lbs. per acre. 160 4. September Ito September 15: apply granular fertilizer 16-16-16 at a rate of one 161 pound of nitrogen per 1000 square feet. Rate 6.2 lbs. per 1000 sq.ft. or 275 lbs. per 162 acre. 163 5. No fertilizer containing phosphorus will be applied to any part of the landscape 164 unless a soil analysis indicates it is necessary. If this indication is present, no more 165 than .25lb.of phosphorus per 1,000 square feet may be applied per application, not 166 to exceed .5lb. per year(per the statewide Phosphorus Rule). 167 6. Fertilizer applied to turf grass must be based on soil analysis. 168 7. When nitrogen containing fertilizers are applied to turf grass, at least half of the 169 nitrogen must be in slow-release form. 170 171 172 DISEASE AND PEST CONTROL 173 174 A. All chemical controls must be applied under the supervision of a licensed and qualified 175 pest control applicator, following the procedures set forth in the labeling and/or MSDS of 176 the product, as required by law. 177 B. Healthy plants and lawns should be able to withstand minor disease and insect damage 178 without controls. Routine application of pesticides shall not be practiced, as this destroys 179 natural predator-prey relationships in the environment. 180 1. Where usually high infestations or infections occur, an accurate identification of the 181 disease or insect shall be made and the control selected with care, prior to 182 application. 183 2. The Manager/Owner shall be provided with the labeling and/or MSDS for each 184 pesticide used before the product is applied. 185 3. Any retreatment due to inadequate results will be accomplished at the Contractors 186 expense. 187 I88 189 190 191 1611 A 8 i 192 WEED CONTROL 193 194 A. Pre-Emergent Control 195 1. All areas dressed with decomposed granite or natural ground shall be treated with 196 pre-emergent herbicide a minimum of four times a year. The pre-emergent must 197 receive 0.5 inch of rain or be watered-in within 10 days of application. All areas 198 should be monitored monthly and should additional applications be needed, these 199 will be reviewed with the Manager/Owner. 200 2. Areas seeded with wild-flowers shall be identified by the Manager/Owner and shall 201 not be treated with pre-emergent herbicide. 202 B. Post Emergent Control 203 1. All areas shall be kept free of weeds. Chemical and/or mechanical means may be 204 used as appropriate. If any weeding is not performed, maintenance will be 205 considered unsatisfactory. 206 2. Before applying herbicides, the type of weed shall be identified and the control 207 selected accordingly, using the most effective control for the species, the location 208 and the season. 209 3. Weeds shall not be allowed to grow in paved areas such as driveways, walks, curbs, 210 gutters,etc. Weeds may be removed manually or sprayed with herbicide depending 211 on type and location. Dead weeds shall be removed from the paved areas. 212 4. The manager/owner shall be provided with the labeling and/or MSDS for each 213 herbicide proposed before the product is applied. 214 5. Post emergent shall be sprayed at the manufacturer's recommended rates. 215 6. Weeds shall be controlled in turf areas. Mowing is not an acceptable method for 216 weed control. No blade edger will be used around "tree circles". Weed trimmers 217 may be used for maintaining turf-grass at the edge of mulched areas. 218 219 220 DEBRIS REMOVAL 221 222 A. Litter and trash including leaves, rubbish, paper, bottles, cans, rocks, gravel, and other 223 debris shall be removed from all areas on a weekly basis. 224 B. All refuse resulting from the maintenance operation on the properties shall be removed 225 from the properties and disposed of at proper locations. 226 C. Hardscape(i.e. sidewalks, patios, driveways) shall be swept or blown free of debris 227 weekly. 228 D. In no case shall landscape debris or grass clippings be allowed to enter the storm water 229 drains, ponds or waterways. 230 231 232 SURFACES 233 234 A. All areas dressed with decomposed granite(if present)shall be raked as needed, but not 235 less than once every four(4) weeks. 236 B. All soil shall be re-graded, as necessary, on a weekly basis. 237 C. Paved sidewalks, medians, bike-paths and patio areas shall be swept or blown off with a 238 power blower on a weekly basis. 239 16t1 AS 240 IRRIGATION 241 242 A. The irrigation shall be operated at an appropriate seasonal schedule, using the least amount 243 of water necessary to maintain the growth, health, and vigor of all landscape plant 244 materials. Irrigation zone run times systems will be programmed to apply 1/2-3/4 inch of 245 water per irrigation cycle and must be held in compliance with current Collier County 246 water restrictions. 247 B. Irrigation controllers shall be re-programmed at a minimum of once monthly in order to 248 match plant material water needs to the irrigation applied. 249 C. The contractor shall maintain a log of current sprinkler station times. A copy of the log 250 shall be given to the Manager/Owner after routine inspection.The log shall include, but is 25 I not limited to: 252 1. Controller location 253 2. Scheduled days to run 254 3. Start times 255 4. Station location 256 5. Each station's run time 257 6. End time 258 7. Contractor's employee initial and date 259 8. It might be appropriate to have a Zone map placed in the Clock Box 260 D. The contractor is required to employ the necessary qualified irrigation technician(s)to 261 maintain and repair all irrigation systems on the property. The contractor shall maintain a 262 reasonable inventory of commonly required repair parts on the service vehicle in order to 263 facilitate prompt irrigation system repairs. This should also apply to any lighting fixtures 264 that are damaged by the Contractor. 265 E. Irrigation repairs shall be made with the same brand, make, and model of component 266 where the use of a different part will adversely affect the system efficiency(i.e. sprinkler 267 heads and emitters). 268 F. When a sufficient amount of rainfall has occurred,the contractor will turn off the irrigation 269 system until it is necessary to water again. A properly adjusted automatic rain shut off 270 device may be used for this purpose. '� j 271 G. Incr1orp.vriater s 1.tle. 'stiw+ l s t4 Aftd0 eAch° c Areas of clear ground 272 will be maintained around turf irrigation heads to permit un-obstructed water distribution. 273 H Repairs to sprinkler equipment damaged by mowers or equipment operated by the 274 contractor shall be the responsibility of the contractor, at no cost to the owner.")i'repair 275 work is not accomplished in a timely manner, Manager/Owner shall have work completed 276 and deduct loss from monthly payment. 277 1. Report and flag all water leaks and system malfunctions to the Manager/Owner 278 immediately. 279 J. All irrigation equipment, including clocks,rain sensors and sprinkler heads will be 280 monitored and checked monthly. 281 282 283 LIGHTING 284 285 A. Lighting at the entrances of Newport and Cays Drive shall be monitored and maintained 286 by the Contractor with particular attention to maintaining fixtures, timing devices and 287 shrubbery clearance around the lighting fixtures to ensure proper illumination of applicable 288 signage. 16I A 8 289 B. All additional lighting owned by the CID should receive the same monitoring and 290 maintenance efforts by the Contractor. 291 292 293 REPLANTING AND EXTRA WORK 294 295 A. Dead or Damaged Plant Material which dies through the fault or neglect of the 296 Contractor, or due to preventable circumstances, shall be replaced with a specimen of the 297 same species and of equal or similar size as the plant lost, at no cost to the owner. This 298 must be coordinated with the Manager/Owner. 299 B, Mulching should be done annually in September or October after the rainy season 300 subsides with a good quality"heavy" mulch. Mulch should be maintained at a depth of 3 301 inches and no cypress mulch shall be used. The possibility exists of mulching 2x a year 302 or at least re-mulching in washed-out areas as necessary and will be discussed with the 303 Manager/Owner for approval prior to application.No mulch is applied within six inches 304 of plant bases. Mulching will be done as a separate billable contract item (or a separate 305 vendor). 306 C. Monthly Report—a detailed monthly report shall be provided to the Board of 307 Supervisors at least five(5) business days before the scheduled board meeting each 308 month. Contents of the report should be discussed with the Manager/Owner. 309 D All work shall be completed in accordance with the most current version of the ANSI 310 A300 Standard Practices for Tree, Shrub and Other Woody Plant Maintenance and the 311 ANSI 7133.1 Safety Requirements for Arboriculture Operations. 312 E. Some services that are not specifically covered by this Scope may require special 313 consideration and/or approval of the CID Board of Supervisors, i.e. Plant replacement, 314 turf grass renovation—over-seeding, sod removal/replacement, landscape design and 315 installation,control of certain difficult weeds, such as sedges and crabgrass, fire ants in 316 the landscape, tree recovery and debris removal after storms, and turf grass aeration and 317 de-thatching. l6 ? lAg 8 PROJECT SUMMARY District/Community- Port of the Island CDD Project Manager—Tennille Adams Project Title- Roadway Striping&Sign Project Date Completed- Summary • The roadway striping and sign project has been scheduled to start on Monday,July 215t and Tuesday,July 22nd. The contractor (D&G Sealcoating) plan to start on Newport Dr and Union Rd finishing on Cays Drive, doing any missed work and touch ups on Tuesday. Traffic will be disturbed just a little at a time and only for a short time. • Soto Lawn Services have installed the temporary island using 9 terracotta pots filled with agave plants. Total Cost of Project Contractor Descriptoin Cost !TAG Sea.coat ^,',� "oad.+a',. St's.,Dpi'1 &S..h'1$ S 5.045 1)0 Soto _a,c 9 Te. acotta pots S 942 50 Total $12,987.50 ... 1611 A.8 .._. N'''N, .• 4r.---4- t y . .:.„. ... . .,.,. t , , ,„.,......„:.....,„:..„.„.,.. ..... ., •.,,:..:,.. .. , .. . . ..„„ 1 y,, • �� 4 f• . �. ; r • •'r. Y , w 3 t. .5' ' i • hl , � sS:. 5 • R a . W '" . tt M.._F s �.r to a _ tea s•r .. 'y +�'"i r ,' • 1 / Q , il , ...:,....„.::::: . ...."...: , . .A x �.w.w�wwYM+�IGe' + F fi rh 4 etc p 3 i 4 s ,rig. Ni'. ,i f ? 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' 161 1 k8 PORT OF THE ISLANDS Community Improvement District Non-Ad Valorem Special Assessments Collier County Tax Collector-Monthly Collection Report For the Fiscal Year ending September 2014 ALLOCATION BY FUND DISCOUNT/ GROSS DATE NET AMOUNT (PENALTIES) COLLECTION AMOUNT GENERAL WATER/SEWER RECEIVED RECEIVED AMOUNT COSTS RECEIVED FUND FUND Assessments Levied FY 2014 $ 1,570,427 $ 435,400 $ 1,135,026 'Allocation% 100% 28% 72% 10/30/13 $ 11,603 $ 659 $ 237 $ 12,499 $ 3,465 $ 9,033 11/15/13 $ 124,608 $ 5,298 $ 2,543 $ 132,449 $ 36,721 4$ 95,728 11/27/13 $ 273,420 $ 11,565 $ 5,580 $ 290,566 $ 80,559 I$ 210,006 12/13/13 $ 296,309 $ 12,520 $ 6,047 $ 314,876 $ 87,299 1$ 227,577 12/27/13 $ 24,843 $ 774 $ 507 $ 26,124 $ 7,243 1$ 18,881 01/30/14 $ 106,894 $ 2,802 $ 2,182 $ 111,878 $ 31,018 1$ 80,860 02/27/14 $ 12,003 $ 185 $ 245 $ 12,433 ,$ 3,447 $ 8,986 03/28/14 $ 156,539 $ 176 $ 3,195 $ 159,910 $ 44,335 $ 115,575 04/30/14 $ 46,542 $ (234) $ 950 $ 47,258 $ 13,102 ,$ 34,156 05/30/14 $ 13,654 $ (406) $ 279 $ 13,527 $ 3,750 1$ 9,777 06/11/14 $ 60,241 $ (1,790) $ 1,229 $ 59,680 $ 16,546 j$ 43,134 i ..,,,,TOTAL,..$ 1,126,657 $ 312549_$ 22,993 $ 1,181,198 j_$__,$27,4871$ 853 711 %Collected 75,22% 75.22% 75.22% TOTAL OUTSTANDING $ 389,228 1$ 107,913 1$ 281,315 Year Parcel ID Description Amount Comments_ FY 2010 1058920500 POI Hotel 119,627 bankruptcy FY 2011 1058920500 POI Hotel 119,627 bankruptcy FY 2012 1058920500 POI Hotel 119,638 bankruptcy FY 2013 1058920500 P01 Hotel 119,638 bankruptcy FY 2014 1058920500 POI Hotel 119,637 FY 2014 1058920005 POI Realty LLC 268,677 Total Delinquent Parcels 866,844 Report Ddte 6/19/2014 1611A8 Port of the Islands Community Improvement District Financial Report May 31,2014 Prepared by S VI RN TR F N1 S t V1(FS 161,- 1 A 8 PORT OF THE ISLANDS Community Improvement District Table of Contents FINANCIAL STATEMENTS Balance Sheet-All Funds Page 1 -2 General Fund Statement of Revenues,Expenditures and Changes in Fund Balance Page 3-4 Trend Report Page 5-6 Enterprise Fund Statement of Revenues,Expenditures and Changes in Fund Balance Page 7-8 Trend Report Page 9- 10 SUPPORTING SCHEDULES Check Register Page 11 - 12 Special Assessments-Collection Schedule Page 13 Construction Schedule Page 14- 16 CIP Status Report Page 17- 18 Cash Flow Projections Page 19-20 Cash Flow Projections-5 year Page 21 Monthly Activity Report ................ Page 22-27 Accounts Receivable Ageing Report(90+days outstanding; Page 28-29 Repair and Maintenance Detail Reports Page 30-35 1611 AS Port of the Islands Community Improvement District Financial Statements (Unaudited) May 31, 2014 .. , 1611A 8 PORT OF THE ISLANDS Community Improvement District Governmental and Enterprise Funds Balance Sheet May 31,2014 GENERAL WATER AND ACCOUNT DESCRIPTION FUND SEWER FUND TOTAL ASSETS Current Assets Cash-Checking Account $ 44,759 $ 192,871 $ 237,630 Accounts Receivable 417 417 Assessments Receivable 123,691 354,838 478,529 Allow-Doubtful Collections (123,691) (354,838) (478,529) Interest/Dividend Receivables 560 560 Due From Other Funds 328,925 328,925 Investments: Certificates of Deposit-18 Months 152,763 - 152,763 Money Market Account 420,440 6,747 427,187 SBA Account 3,640 6,671 10,311 SBA Account-Restricted 2,713 5,658 8,371 SBA Account Reserves 2,956 - 2,956 SBA Account Reserves-Restricted 326 - 326 Construction Fund - 127,065 127,065 FMV Adjustment 1,293 2,408 3,701 Total Current Assets 958,792 341,420 1,300,212 Noncurrent Assets Fixed Assets Land - 293,061 293,061 Infrastructure - 15,409,143 15409,143 Accum Depr-Infrastructure - (4,113,195) (4,113,195) Equipment and Furniture - 226,308 226,308 Accum Depr-Equip/Furniture - (92,819) (92,819) Construction Work In Process - 3,090 3,090 Total Noncurrent Assets - 11,725,588 11,725,588 TOTAL ASSETS $ 958,792 $12,067,008 $13,025,800 I LIABILITIES Current Liabilities Accounts Payable $ 9,285 $ 12,755 $ 22,040 Accrued Expenses 500 500 1,000 Accrued Taxes Payable 128 128 256 Deposits - 33,200 33,200 Other Current Liabilities - 3,489 3,489 Revenue Bonds Payable-Current - 514,758 514,758 Due To Other Funds 328,925 328,925 - Total Current Liabilities 9,913 893,755 903,668 Long-Term Liabilities Revenue Bonds Payable-LT 3,490,972 3,490,972 Total Long-Term Liabilities - 3,490,972 3,490,972 (TOTAL LIABILITIES 9,913 4,384,727 4,394,6401 Report Date:6/7/2014 1 10 A8 PORT OF THE ISLANDS Community Improvement District Governmental and Enterprise Funds Balance Sheet May 31,2014 GENERAL WATER AND ACCOUNT DESCRIPTION FUND SEWER FUND TOTAL FUND BALANCES/NET ASSETS Fund Balances Assigned to: Operating Reserves 105,018 105,018 Unassigned: 843,861 843,861 Net Assets Invested in capital assets, net of related debt 7,719,859 7,719,859 Unrestricted/Unreserved (37,578) (37,578) ITOTAL FUND BALANCES/NET ASSETS $ 948,879 $ 7,682,281 $ 8,631,160 ITOTAL LIABILITIES&FUND BALANCES/NET ASSETS $ 958,792 $12,067,008 $ 13,025,800] Report Date:6/7/2014 2 AS PORT OF THE ISLANDS Community Improvement District General Fund Statement of Revenues, Expenditures and Changes in Fund Balances For the Period Ending May 31,2014 YTD ACTUAL AMENDED YEAR TO DATE YEAR TO DATE VARIANCE($) AS A%OF MAY-14 ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) AMENDED BUD ACTUAL REVENUES Interest-Investments $ 2,090 $ 1,393 $ 1,453 $ 60 69.52% $ 71 Net lncr(Decr)In FMV-Invest - 435 435 0.00% Special Assmnts-Tax Collector 435,400 435,400 310,941 (124,459) 71.42% 3,750 Special Assmnts-Discounts (17,416) (17,416) (9,243) 8,173 53.07% 113 Other Miscellaneous Revenues - 1,162 1,162 0.00% [TOTAL REVENUES 420,074 419,377 304,748 (114,629) 72.55% 3,934 1 EXPENDITURES Administration P/R-Board of Supervisors 7,000 4,500 4,000 500 57.14% 500 FICA Taxes 536 357 306 51 57.09% 38 ProfServ-Engineering 26,000 17,333 13,752 3,581 52.89% 151 ProtServ-Legal Services 12,500 8,333 9,842 (1,509) 78.74% 1,115 ProfServ-Mgmt Consulting Sery 29,216 19,477 19,477 - 66.67% 2,435 ProfSery-Property Appraiser 6,531 6,531 6,531 100.00% ProfSery-Special Assessment 9,520 9,520 9,520 - 100.00% - Auditing Services 3,750 3,750 3,500 250 93.33% 3,500 Communication-Telephone 100 67 - 67 0.00% - Postage and Freight 1,200 800 605 195 50.42% 41 Rental-Meeting Room 350 225 200 25 57.14% 25 Insurance-General Liability 9,028 6,771 6,068 703 67.21% - Printing and Binding 1,300 867 585 282 45.00% 98 Legal Advertising 1,000 667 743 (76) 74.30% 83 Miscellaneous Services 1,380 920 230 690 16.67% 15 Misc-Assessmnt Collection Cost 8,708 8,708 6,034 2,674 69.29% 77 Misc-Web Hosting 1,000 667 567 100 56.70% 71 Office Supplies 500 333 125 208 25.00% 25 Annual District Filing Fee 175 175 175 - 100.00% Total Administration 119,794 90,001 82,260 7,741 68.67% 8,174 Field Contracts-Mgmt Services 100,000 66,667 66,667 - 66.67% 8,333 Contracts-Landscape 82,830 55,220 55,220 66.67% 6,902 Electricity-Streellighting 19,000 12,667 10,371 2,296 54.58% 1,271 Utility-Irrigation 12,600 8,400 10,916 (2,516) 86.63% 1,401 R&M-Renewal and Replacement 30,849 20,566 21,440 (874) 69.50% - R&M-Irrigation 1 1 - 1 0.00% R&M-Roads&Alleyways 4,000 2,667 1,700 967 42.50% R&M-Signage 1,000 667 667 0.00% Capital Outlay 50,000 33,333 - 33,333 0.00% Total Field 300,280 200,188 166,314 33,874 55.39% 17,907 (TOTAL EXPENDITURES 420,074 290,189 248,574 41,615 59.17% 26,081 Report Date:6/7/2014 3 161 ;1 AS PORT OF THE ISLANDS Community Improvement District General Fund Statement of Revenues,Expenditures and Changes in Fund Balances For the Period Ending May 31,2014 YTD ACTUAL AMENDED YEAR TO DATE YEAR TO DATE VARIANCE(S) AS A%OF MAY-14 ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) AMENDED BUD ACTUAL Excess(deficiency)of revenues Over(under)expenditures 129,188 56,174 (73,014) 0.00% (22,147) OTHER FINANCING SOURCES(USES) Operating Transfers-Out (368,000) - (368,000) (368,000) 100.00% Contribution to(Use of)Fund Balance (368,000) - - - 0.00% - 'TOTAL FINANCING SOURCES(USES) (736,000) - (368,000) (368,000) 50.00% - Net change in fund balance $ (368,000) $ 129,188 $ (311,826) $ (441,014) 84.74% $ (22,147) FUND BALANCE,BEGINNING(OCT 1,2013) 1,260,705 1,260,705 1,260,705 FUND BALANCE,ENDING S 892,705 $ 1,389,893 $ 948,879 Report Date:6/7/2014 4 1611 A 8 PORT OF THE ISLANDS Community Improvement District General Fund Statement of Revenues,Expenditures and Changes in Fund Balances Trend Report For the Period Ending May 31,2014 TOTAL I Oct Nov Dec Jan Feb Mar Apr May Actual Thru Adopted Account Description Actual Actual Actual Actual Actual Actual Actual Actual 513112014 Budget a4SCttntt9t Interest-Investments $ 239 $ 207 $ 186 $ 181 $ 183 $ 196 $ 192 $ 71 $ 1,453 $ 2,090 Net'nor(Decr)In FMV-Invest 82 155 (22) 103 11 43 63 - 435 • Special Assmnts-Tax Collector 3,465 117,281 94,542 31,018 3,447 44,335 13,102 3,750 310,941 435,400 Special Assmnts-Discounts (183) (4,675) (3,686) (777) (51) (49) 65 113 (9,243) (17,416) Other Miscellaneous Revenues - 1,162 - - - - - 1,162 - Total Revenues 3,603 114,130 91,020 30,525 3,590 44,525 13,422 3,934 304,748 420,074 Exoend'tures Administral1Ye P/R-Board of Supervisors 500 500 500 500 500 500 500 500 4,000 7,000 FICA Taxes 38 38 38 38 38 38 38 38 306 536 ProfServ-Engineering • 1,510 2.018 4,034 4,365 500 1,174 151 13,752 26,000 ProfServ-Legal Services 1,427 339 197 1,623 2,925 2,216 1,115 9,842 12,500 ProfServ-Mgmt Consulting Sery 2,435 2,435 2,435 2,435 2,435 2,435 2,435 2,435 19,477 29,216 ProfServ-Property Appraiser 6,531 - • - - - - - 6,531 6,531 ProfServ-Special Assessment - - - 9,520 - - - - 9,520 9,520 Auditing Services - - - - 3,500 3,500 3,750 Communication-Telephone - - - - - - - 100 Postage and Freight 6 222 5 109 4 83 134 41 605 1,200 Rental-Meeting Room 25 25 25 25 25 25 25 25 200 350 Insurance-General Liability 1,921 - 1,921 - 2,227 - 6,068 9,028 Printing and Binding 60 67 129 - 81 150 98 585 1,300 Legal Advertising 104 76 304 177 - - - 83 743 1,000 Miscellaneous Services 45 69 41 19 21 15 4 15 230 1,380 Misc-Assessmnt Collection Cost 66 2,252 1,817 605 68 886 263 77 6,034 8,708 Misc-Web Hosting 71 71 - 142 71 142 71 567 1,000 Office Supplies 26 - 25 25 25 25 125 500 • Annual District Fling Fee 175 - - - - - - 175 175 Total Administrative 12,003 8,692 7,522 19,876 9,079 7,584 9,333 8,174 82,260 119,794 Field Contracts-Mgmt Services 8,333 8,333 8,333 8,333 8,333 8,333 8,333 8,333 66,667 100,000 Contracts-Landscape 6,902 6,902 6,902 6,902 6,902 6,902 6,902 6,902 55,220 82,830 Electricity-Streetlighting 1,458 1,278 1,279 1,272 1,271 1,271 1,272 1,271 10,371 19,000 Utility-Irrigation 884 1,307 1,359 1,317 1,830 1,667 1,154 1,401 10,916 12,600 R&M-Renewal and Replacement - 85 - 13,655 1,200 6,500 - 21,440 30,849 R&M Irrigation - - - - - 1 R&M-Roads&Alleyways • 1,700 - - - 1,700 4,000 R&M-Signage - • - - - - 1,000 Capital Outlay - - - - - - - - - 50,000 Total Field 17,577 19,605 17,873 31,479 19,536 24,673 17,661 17,907 166,314 300,280 Total Expenditures 29,580 28,297 25,395 51,355 28,615 32,257 26,994 26,081 248,574 420,074 Report Date:6/7/2014 5 1611 A8 PORT OF THE ISLANDS Community Improvement District Genera/Fund Statement of Revenues,Expenditures and Changes in Fund Balances Trend Report For the Period Ending May 31,2014 TOTAL Oct Nov Dec Jan Feb Mar Apr May Actual Thru Adopted Account Description Actual Actual Actual Actual Actual Actual Actual Actual 513112014 Budget Excess(deficiency)of revenues Over(under)expenditures (25,977) 85,833 65,625 (20,830) (25,025) 12,268 (13,572) (22,147) 56,174 Other Financing Sources(Uses) Operating Transfers-Out (368,000) - - - (368,000) (368,000) Total Financing Sources(Uses) (368,000) - - • (368,000) (368,000) Net change in fund balance $(393,977) $85,833 $65,625 $(20,830) $(25,025) $12,268 $(13,572) $(22,147) $(311,826) $(368,000) FUND BALANCE,BEGINNING(OCT 1,2013) 1,260,705 1,260,705 FUND BALANCE,ENDING $ 948,879 $ 892,705 Report Date:6/7/2014 6 . . . 1611A8 PORT OF THE ISLANDS Community Improvement District Water And Sewer Fund Statement of Revenues, Expenses and Changes in Net Assets For the Period Ending May 31,2014 YTD ACTUAL AMENDED YEAR TO DATE YEAR TO DATE VARIANCE(S) AS A%OF MAY-14 ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) AMENDED BUD ACTUAL OPERATING REVENUES Interest-Investments $ 578 $ 385 $ 273 $ (112) 47.23% $ 14 Water Revenue 45,000 30,000 34,901 4,901 77.56% 3,831 Sewer Revenue 70,000 46,667 52,534 5,867 75.05% 6,092 Irrigation Fees 100,000 66,667 67,187 520 67.19% 10,176 Meter Fees - 2,500 2,500 0.00% . Net Incr(Decr)In FMV-Invest 809 809 0.00% Special Assmnts-Tax Collector 1,135,025 1,135,025 810,578 (324,447) 71.41% 9,777 Special Assmnts-Discounts (45,401) (45,401) (24,096) 21,305 53.07% 293 Other Miscellaneous Revenues - 8,774 8,774 0.00% 375 (TOTAL OPERATING REVENUES 1,305,202 1,233,343 953,460 (279,883) 73.05% 30,558 OPERATING EXPENSES Personnel and Administration P/R-Board of Supervisors 7,000 4,500 4,000 500 57.14% 500 FICA Taxes 536 357 306 51 57.09% 38 ProfServ-Engineering 26,000 17,333 13,752 3,581 52.89% 151 ProfSery-Legal Services 12,500 8,333 9,842 (1,509) 78.74% 1,115 ProfSery-Mgmt Consulting Sery 29,336 19,558 19,557 1 66.67% 2,445 ProfServ-Property Appraiser 17,025 17,025 17,025 100.00% ProfServ-Special Assessment 8,122 8,122 8,122 - 100.00% Auditing Services 3,750 3,750 3,500 250 93.33% 3,500 Communication-Telephone 100 67 - 67 0.00% Postage and Freight 1,200 800 697 103 58.08% 78 Rental-Meeting Room 350 225 200 25 57.14% 25 Insurance-General Liability 9,028 6,771 6,068 703 67.21% Printing and Binding 1,300 867 585 282 45.00% 98 Legal Advertising 1,000 667 743 (76) 74.30% 83 Miscellaneous Services 2,600 1,733 871 862 33.50% 147 Misc-Assessmnt Collection Cost 22,701 22,701 15,730 6,971 69.29% 201 Office Supplies 500 333 125 208 25.00% 25 Total Personnel and Administration 143,048 113,142 101,123 12,019 70.69% 6,406 Water-Sewer Comb Services Contracts-Mgmt Services 309,533 206,355 206,355 66.67% 25,794 Contracts-Other Services 1,750 1,750 1,750 100.00% Communication-Teleph-Field 4,512 3,008 3,019 (11) 66.91% 270 Utility -General 83,000 55,333 58,106 (2,773) 70.01% 7,729 R&M-Irrigation 20,500 13,667 25,153 (11,486) 122.70% 2,821 R&M-Water Plant 14,000 9,333 32,526 (23,193) 232.33% 21,027 R&M-Waste Water Plant 45,000 30,000 15,285 14,715 33.97% 3,409 Misc-Bad Debt - . 99 (99) 0.00% Misc-Licenses&Permits 4,500 3,500 6,375 (2,875) 141.67% Report Date:6/7/2014 7 161. 1 A8 PORT OF THE ISLANDS Community Improvement District Water And Sewer Fund Statement of Revenues, Expenses and Changes in Net Assets For the Period Ending May 31,2014 YID ACTUAL AMENDED YEAR TO DATE YEAR TO DATE VARIANCE(Si AS A%OF MAY-14 ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) AMENDED BUD ACTUAL Cap Outlay-Water Plant 4,000 2,667 87.149 (84,482) 2178.73% 27,417 Cap Outlay-Waste Water Plant 20,000 13,333 13,333 0.00% - Total Water-Sewer Comb Services 506,795 338,946 435,817 (96,871) 85.99% 88,467 Debt Service Principal Debt Retirement 514,758 514,758 514,758 100.00% 514,758 Interest Expense 140,601 140,601 82,017 58,584 58.33% 70,301 Total Debt Service 655,359 655,359 596,775 58,584 91.06% 585,059 TOTAL OPERATING EXPENSES 1,305,202 1,107,447 1,133,715 (26,268) 88.86% 881,932 Operating income(loss) - 125,896 (180,255) (306,151) 0.00% (651,374) OTHER FINANCING SOURCES(USES) Interfund Transfer-In 368,000 368,000 368,000 100.00% ITOTAL FINANCING SOURCES(USES) 368,000 368,000 368,000 100.00% - Change in net assets $ 368,000 $ 125,896 $ 187,745 $ 61,849 51.02% $ (651,374) TOTAL NET ASSETS,BEGINNING(OCT 1,2013) 7,494,538 7,494,536 7,494,536 TOTAL NET ASSETS,ENDING $ 7,862,536 $ 7,620,432 $ 7,682,281 Report Date:6/7/2014 8 . . . 1611 A8 PORT OF THE ISLANDS Community Improvement District WaterAnd Sewer Fund Statement of Revenues,Expenses and Changes in Net Assets Trend Report For the Period Ending May 31,2014 TOTAL Oct Nov Dec Jan Feb Mar Apr May Actual Thru Adopted Account Description Actual Actual Actual Actual Actual Actual Actual Actual 513112014 Budget Operating Revenues Interest-Investments $ 20 $ 18 $ 18 $ 18 $ 62 $ 75 $ 46 $ 14 $ 273 $ 578 Water Revenue 2,798 4,406 4,415 4,308 5,191 4,998 4,954 3,831 34,901 45,000 Sewer Revenue 3,738 5,432 6,577 6,783 8,297 7,756 7,859 6,092 52,534 70,000 Irrigation Fees 4,527 7,803 10,340 9,333 8,499 7,773 8,738 10,176 67,187 100,000 Meter Fees - - - 1,250 - 1,250 - 2,500 - Net Ina(Decr)In FMV-Invest 153 288 (41) 192 20 80 117 - 809 - Special Assmnts-Tax Collector 9,033 305,734 246,457 80,860 8,986 115,575 34,156 9,777 810,578 1,135,025 Special Assmnts-Discounts (476) (12,188) (9,608) (2,025) (134) (127) 169 293 (24,096) (45,401) Other Miscellaneous Revenues 525 1,617 435 4,486 526 325 485 375 8,774 - Total Operating Revenues 20,318 313,110 258,593 103,955 32,697 136,455 57,774 30,558 953,460 1,305,202 Operating Expenses Personnel and Administration P/R-Board of Supervisors 500 500 500 500 500 500 500 500 4,000 7,000 FICA Taxes 38 38 38 38 38 38 38 38 306 536 ProfServ-Engineering 1,510 2,018 4,034 4,365 500 1,174 151 13,752 26,000 ProfServ-Legal Services - 1,427 339 197 1,623 2,925 2,216 1,115 9,842 12,500 ProfServ-Mgmt Consulting Sery 2,445 2,445 2,445 2,445 2,445 2,445 2,445 2,445 19,557 29,336 ProfServ-Property Appraiser 17,025 - - - - • - 17,025 17,025 ProfServ-Special Assessment - • - 8,122 - - - 8,122 8,122 Auditing Services • • - • - - 3,500 3,500 3,750 Communication-Telephone _ - - - - - - 100 Postage and Freight 6 245 5 141 5 83 134 78 697 1,200 Rental-Meeting Room 25 25 25 25 25 25 25 25 200 350 Insurance-General Liability 1,921 - - 1,921 - 2,227 - 6,068 9,028 Printing and Binding 60 67 129 - 81 150 98 585 1,300 Legal Advertising 104 76 304 177 - - - 83 743 1,000 Miscellaneous Services 15 182 100 197 31 72 127 147 871 2,600 Misc-Assessmnt Collection Cost 171 5,871 4,737 1,577 177 2,309 687 201 15,730 22,701 Office Supplies 26 - - 25 25 25 25 125 500 Total Personnel and Administration 22,336 12,386 10,511 19,528 9,209 9,003 9,748 8,406 101,123 143,048 Water-Sewer Comb Services Contracts-Mgmt Services 25,794 25,794 25,794 25,794 25,794 25,794 25,794 25,794 206,355 309,533 Contracts-Other Services - 1,750 1,750 1,750 Communication-Teleph-Field 901 320 297 312 298 258 362 270 3,019 4,512 Utility -General 6,266 6,906 7,360 7,300 7,303 7,481 7,761 7,729 58,106 83,000 R&M-Irrigation • 1,999 7,394 2,605 4,788 5,007 539 2,821 25,153 20,500 R&M-Water Plant 7,902 1,745 2,666 (3,593) - 1,139 1,639 21,027 32,526 14,000 R&M-Waste Water Plant 7 2,167 476 2,135 1,823 789 4,480 3,409 15,285 45,000 Misc-Bad Debt - - 99 - - 99 Misc-Licenses&Permits • - 6,375 - - - - - 6,375 4,500 Report Date:6/712014 9 . . . , 16iA8 PORT OF THE ISLANDS Community Improvement District Water And Sewer Fund Statement of Revenues,Expenses and Changes In Net Assets Trend Report For the Period Ending May 31,2014 r TOTAL I Oct Nov Dec Jan Feb Mar Apr May Actual Thru Adopted Account Description Actual Actual Actual Actual Actual Actual Actual Actual 5/3112014 Budget Cap Outlay-Water Plant - - - 25,200 • 34,532 27,417 87,149 4,000 Cap Outlay-Waste Water Plant - - - - 20,000 Total Water-Sewer Comb Services 40,870 38,931 50,362 34,553 65,305 40,468 76,857 88,467 435,817 506,795 petit Service Principal Debt Retirement - - - - 514,758 514,758 514,758 Interest Expense - 11,717 - - - 70,301 82,017 140,601 Total Debt Service - 11,717 • - - - - 585,059 596,775 655,359 Total Operating Expenses 63,206 63,034 60,873 54,081 74,514 49,471 86,605 681,932 1,133,715 1,305,202 Operating income(loss) (42,888) 250,076 197,720 49,874 (41,817) 86,984 (28,831) (651,374) (180,255) - Other Financing Sources(Uses) Interfund Transfer-In 368,000 - - • - • • 368,000 368,000 Total Financing Sources(Uses) 368,000 - - - - - - 368,000 368,000 Change in net assets $ 325,112 $250,076 $197,720 $ 49,874 $(41,817) $ 86,984 $(28,831) $(651,374) $ 187,745 $ 368,000 TOTAL NET ASSETS,BEGINNING(OCT 1,2013) 7,494,536 7,494,536 TOTAL NET ASSETS,ENDING S7,682,281 $7,862,536 Report Date:6/7/2014 10 1611 AS Port of the Islands Community Improvement District Supporting Schedules May 31, 2014 , . 1611 A8 N , O o 8 V N % m Q O O O O N F. 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Q Q 6 0 0 z 2 2 2 s s 2 2 s 2 2 f f 2 2 2 f 2 2 2 2 2 z z z f z z f f wLi § § § 66666 § § § 66666 § § § § § 666 § 6666 Ni 8 8 8 8 g 8 8 g 8 LH 8 i g 8 8 8 8 8 8 8 8 8 8 8 8 g 8 LI, N a / `•)- 0 E 0 ( Q0I MM0 '9Ui '9UiOMMMMMM ) UiUi ( MMMMMMMM ) COC 1p E C a) a 0 0 a 0 0 a a 0 a v a 0 0 a 0 a a 0 a a 0 0 0 a a 0 0 0 0 Cr a a a a j co 8 6, (9 (9 (9 (9 (9 (9 (9A (9 (9 (9 ' a =o 1 FiriTsci' I `g R i ii' g5issc rIR3I il M E o ((( * 0 oa00000 a o ° ° a o0 V 0000 000000 ° o ° ° o = CI d U 1611 A8 PORT OF THE ISLANDS Community Improvement District Non-Ad Valorem Special Assessments Collier County Tax Collector-Monthly Collection Report For the Fiscal Year ending September 2014 ALLOCATION BY FUND DISCOUNT/ GROSS DATE NET AMOUNT (PENALTIES) COLLECTION AMOUNT GENERAL WATER/SEWER RECEIVED RECEIVED AMOUNT COSTS RECEIVED FUND FUND Assessments Levied FY 2014 $ 1,570,427 $ 435,400 $ 1,135,026 Allocation% 100% 28% 72% 10/30/13 $ 11,603 $ 659 $ 237 $ 12,499 $ 3,465 $ 9,033 11/15/13 $ 124,608 $ 5,298 $ 2,543 $ 132,449 $ 36,721 $ 95,728 11/27/13 $ 273,420 $ 11,565 $ 5,580 $ 290,566 $ 80,559 $ 210,006 12/13/13 $ 296,309 $ 12,520 $ 6,047 $ 314,876 $ 87,299 $ 227,577 12/27/13 $ 24,843 $ 774 $ 507 $ 26,124 $ 7,243 $ 18,881 01/30/14 $ 106,894 $ 2,802 $ 2,182 $ 111,878 $ 31,018 $ 80,860 02/27/14 $ 12,003 $ 185 $ 245 $ 12,433 $ 3,447 $ 8,986 03/28/14 $ 156,539 $ 176 $ 3,195 $ 159,910 $ 44,335 $ 115,575 04/30/14 $ 46,542 $ (234) $ 950 $ 47,258 $ 13,102 $ 34,156 05/30/14 $ 13,654 $ (406) $ 279 $ 13,527 $ 3,750 $ 9,777 TOTAL $ 1,066,415 $ 33,339 $ 21,764 $ 1,121,518 $ 310,941 $ 810,578 %Collected 71.41% 71.41% 71.41% TOTAL OUTSTANDING $ 448,909 1$ 124,460 l$ 324,4491 Year Parcel ID Description Amount Comments FY 2010 1058920500 POI Hotel 119,627 bankruptcy FY 2011 1058920500 POI Hotel 119,627 bankruptcy FY 2012 1058920500 POI Hotel 119,638 bankruptcy FY 2013 1058920500 POI Hotel 119,638 bankruptcy Total Delinquent Parcels 478,530 Report Date:6/7/2014 13 1611 A13 PORT OF THE ISLANDS Community Improvement District Series 2010 Special Assessment Revenue Bond 1.Recap of Capital Project Fund Activity Through May 31,2014 Bond Issued(Construction Account) $ 5,500,000 Source of Funds:Interest Earned $ 8,459 Use of Funds: COI $ (42,700) COI(costs transferred to checking account but not yet paid) $ (5,000) Disbursemi Water Treatment Plant $ (5,333,694) $ (5,381,394) Adjusted Balance in Construction Account May 31,2014 $ 127,065 2.Funds Available For Construction at May 31,2014 Book Balance of Construction Account at May 31,2014 $ 127,065 Construction Funds available at May 31,2014 $ 127,065 3.Investments-BB&T at May 31,2014 Estimated Tvoe Yield Principal Construction Fund: 0.12% $ 127,065 ADJ:Outstanding Amounts Due $ Balance at May 31,2014 $ 127,065 4. General Bond Information Issued: 2010 Matures: 2020 Bond Interest Rate: 3.51% FY 2014 budgeted bond payment as%of total assessments: 57% Report Date:6/9/2014 14 , . . 1611 A8 a PORT OF THE ISLANDS Community Improvement District Construction Schedule I AMOUNT OF CAPITAL 1 WATER TREATMENT REQ.# DATE CONTRACTOR REQUISITION ; OUTLAY COI ? PLANT COI 10/20/10 Greenberg Traurig $ 10,000 $ - $ 10,000 $ - COI 10/20/10 BB&T 2,700 2,700 001 10/20/10 Severn Trent Management SvI 15,000 15,000 COI 11/02/10 Dan Cox 15,000 15,000 1 11/09/10 Port of the Islands CID(reimb) 321,537 321,537 321,537 2 11/18/10 South Florida Excavation 26,504 26,504 26,504 3 11/24/10 Naples Daily News 151 151 151 4 01/04/11 Century Link 26,311 26,311 26,311 5 12/16/10 South Florida Excavation 18,009 18,009 18,009 6 02/01/11 Hole Montes 2,561 2,561 2,561 7 02/01/11 Hole Montes 16,200 16,200 16,200 8 02/01/11 Hole Montes 13,207 13,207 13,207 9 02/10/11 Benchmark EnviroAnalytical,Ii 1,019 1,019 1,019 10 02/17/11 Hole Montes 1,983 1,983 1,983 11 03/07/11 Hole Montes 6,250 6,250 6,250 12 03/16/11 South Florida Excavation 12,762 12,762 12,762 13 03/29/11 Cardinal Contractors 27,000 27,000 27,000 14 04/06/11 Hole Montes 13,850 13,850 13,850 15 05/05/11 South Florida Excavation 18,587 18,587 18,587 16 05/16/11 Cardinal Contractors 95,029 95,029 95,029 17 05/19/11 Hole Montes 39,565 39,565 39,565 18 06/14/11 KW Controls 1,039 1,039 1,039 19 06/14/11 Cardinal Contractors 196,572 196,572 196,572 20 07/06/11 Hole Montes 19,575 19,575 19,575 21 07/22/11 Cardinal Contractors 170,192 170,192 170,192 22 07/27/11 Hole Montes 22,325 22,325 22,325 23 08/19/11 Cardinal Contractors 156,353 156,353 156,353 24 08/30/11 Hole Montes 19,700 19,700 19,700 25 09/16/11 South Florida Excavation 6,971 6,971 6,971 26 09/16/11 South Florida Excavation 4,602 4,602 4,602 27 09/16/11 Cardinal Contractors 278,893 278,893 278,893 28 09/27/11 Michael Evans Computers 3,255 3,255 3,255 29 10/17/11 Cardinal Contractors 85,416 85,416 85,416 30 11/03/11 Hole Montes 833 833 833 31 11/03/11 Hole Montes 43,975 43,975 43,975 33 11/23/11 KW Controls 24,337 24,337 24,337 I Total FY 2011 $ 1,717,261 $ 1,674,561 $ 42,700 $ 1_.674,561 32 11/14/11 Cardinal Contractors $ 266,314 $ 266,314 $ - $ 266,314 34 12/15/11 South Florida Excavation 4,602 4,602 4,602 35 12/15/11 BC!Technologies 7,121 7,121 7,121 36 12/15/11 ITT Water Equipment Tech 586,767 586,767 586,767 37 12/16/11 Cardinal Contractors 647,523 647,523 647,523 38 12/30/11 Hole Montes 43,673 43,673 43,673 39 01/24/12 Hole Montes 25,610 25,610 25,610 40 01/24/12 Cardinal Contractors 174,823 174,823 174,823 41 01/30/12 KW Controls 73,011 73,011 73,011 42 02/24/12 Cardinal Contractors 240,416 240,416 240,416 43 03/15/12 Cardinal Contractors 246,740 246,740 246,740 44 04/05/12 Hole Montes 48,232 48,232 48,232 45 04/23/12 Cardinal Contractors 89,577 89,577 89,577 46 05/09/12 ITT Water Equipment Tech 30,578 30,578 30,578 47 05/16/12 Cardinal Contractors 62,629 62,629 62,629 48 05/17/12 KW Controls 12,169 12,169 12,169 49 06/12/12 Hole Montes 65,277 65,277 65,277 50 06/12/12 Severn Trent Environmental S. 9,027 9,027 9,027 Report Date:6/7/2014 15 1611 A8 . 7 PORT OF THE ISLANDS Community Improvement District Construction Schedule s AMOUNT OF 1 CAPITAL 1 ' WATER TREATMENT REQ.# DATE CONTRACTOR j REQUISITION ; OUTLAY COI PLANT 51 06/12/12 BCI Technologies 20,000 20,000 20,000 52 06/13/12 Cardinal Contractors 207,112 207,112 207,112 53 06/29/12 Soto's Lawn Service,Inc. 19,680 19,680 19,680 54 07/18/12 Cardinal Contractors 13,633 13,633 13,633 55 07/25/12 W.E.Johnson Equipment 33,088 33,088 33,088 56 08/03/12 Hole Monies 49,982 49,982 49,982 57 09/04/12 Severn Trent Environmental S. 3,045 3,045 3,045 58 09/04/12 Cardinal Contractors 195,290 195,290 195,290 59 09/19/12 Hole Montes 21,350 21,350 21,350 60 09/19/12 BCI Technologies 33,279 33,279 33,279 61 09/19/12 Cardinal Contractors 52,400 52,400 52,400 I Total FY 2012 $ 3,282,946 $ 3,282,946 $ - $ 3,282,946 1 62 10/16/12 RMA Geological Consultants $ 5,990 $ 5,990 $ - $ 5,990 63 10/16/12 Cardinal Contractors 151,859 151,859 151,859 64 11/01/12 Hole Montes 10,027 10,027 10,027 65 12/11/12 Severn Trent 48,567 48,567 48,567 66 01/09/13 RMA Geological Consultants 9,170 9,170 9,170 67 01/17/13 Hole Montes 8,138 8,138 8,138 68 01/17/13 RMA Geological Consultants 16,746 16,746 16,746 69 01/17/13 Severn Trent 1,569 1,569 1,569 70 02/05/13 Cardinal Contractors 26,705 26,705 26,705 71 02/05/13 KW Controls 12,169 12,169 12,169 72 02/05/13 Hole Montes 2,533 2,533 2,533 73 02/21/13 KW Controls 12,169 12,169 12,169 74 04/23/13 RMA Geological Consultants 1,600 1,600 1,600 75 10/11/13 Xylem 43,747 43,747 43,747 76 02/25/14 Xylem 25,200 25,200 25,200 Total FY 2013 $ 376,187 $ 376,187 $ $ 376,187 Total FY 2014 $ $ - $ $ - 1 1 Grand Total $ 5,376,394 $ 5,333,694 $ 42,700 $ 5,333,694 Interest FY 2011 Interest $ 5,744 FY 2012 Interest 2,291 FY 2013 Interest 303 FY 2014 Interest 120 $ 8,459 Report Date:6/7/2014 16 . • 1611 A8 PORT OF THE ISLANDS Community Improvement District All Funds Capital Improvement Program-Status Report Updated thru 5/31/14 ROADS PROGRAM PHOJEaI PAID FY 2014 PAID IN FY PROJECT NO PROJECT NAME OR DESCRIPTION ESTIMATE") 4014 tzl INCEPTION TO FY 2015 FY 2016 FY 2017 FY 2018 STATUS DATE j3t �d etsaadn g siclla eaCay s Cd$ $8000 $ $ 1;$ $ $ $R-3 I4410101914.94 I t$Q t 6:48641il'i&666 r Total Roads program,, :_;'$ 5'.�.' _... . - $ a„” .. «.... may, ,^-,,;,r Total General Fund $ 50,000 $ $ $ S IRRIGATION PROGRAM I I-9 F0 for 75hp pump $ $ $ • 1" . 8 8 $ ST-tabled Total litigation Program $ •l S $ $ $ WATER PROGRAM W-14A Construction of New Water Treatment Plant $ 25,200 $ 25,200 $ 4,409,326 $ $ • $ $ HM Project W-14B Inspection of New Water Treatment Plant $ - $ - $ 440,894 $ - $ . $ • $ • HM Project New water meter replacement program to include backflow prevention (Replace+/-20%per year W-15 tor 4years) $ 55,129 $ 61.949 $ 257,514 $ - $ - $ • $ ST project W-19 Video surveillance and monitoring $ - $ ' $ $ • $ 10,000 $ - $ - ST project W-20 Spare parts $ • $ • $ • $ • $ - $ - $ - ST project W-22 Fire hydrant repair and replacement $ 4,000 $ - $ 3,090 $ - $ • $ - $ ST project Total Water Program $ 84,329 $ 87.149 '$ 5,110,823 $ • $ 10,000 $ • $ • WASTEWATER PROGRAM . , ST combined WW-23 SCADA and control eanel for lift stations $ - $ - $ 77,137 $ 30,796 $ 30,796 $ 30,796 $ , w/W W-26 WW-24 MBR Membranes $ 20,000 $ $ . . - $ 20,000 $ 20,000 $ $ - Total Wastewater Program ._._$ 20,000,-$ • $ 77,137 $ 50,796 $ 50,796 $ 30,796 $ e "",;,y-,,‘s,§ Total Water/Sewer Fund $ 104,329 $ 87,149 $_. 5,187,961 $ 50,796 $ 60,796 $ 30,796 - s- ,� NOTE I'I:The amounts shown in the'FY 2014 ESTIMATE'columns reflect the most recent approximation of what the District expects to spend on each project between October 1,2013 and September 30,2014,. NOTE 121: The amounts shown in the'PAID IN FY 2014'column reflects project expenses incurred between October 1,2013 and September 30,2014. The total of these columns will tie to the amounts reported as'Year to Date Actual-Capital Outlay'in the corresponding monthly financial statements. NOTE 131: The'PAID INCEPTION TO DATE'columns reflect any payments made between FY 2006 and present. Report Date:6/9/2014 17 , 4 , 1611 A8 , PORT OF THE ISLANDS Community Improvement District All Funds Capital Improvement Program-Status Report Completed Projects I Project Nol Project Name or Description I Project Total I00I etinnl Date Comments 1 G-I Collier County 7eoR tom,:Fite Station Propotty $ 22,324 tiff Completed in FY 2010 2 mm. Sign Variance Petition-Union Road $ 42,683 11/1]2006 Completed in FY 2011 I_ R1&2 'Read tesurlaoui and rupee $ 471138 74h t-J +r1 Completed in FY 2007 1,1 Irrigation&Flre Control Panel Upgrade $ 54,621 8/30/2008 Completed In FY 2008 I.2 Irrigation Supply Well Project $ 34,765 "1011/2008 Completed in FY 2009 I-3 Welltield Mechanical Upgrades $ 218,732 8/39/2009 Completed in FY 2009 1-4 3rd well to provide irrigation water supply $ 287.793 °9/3/26 0 C• ompleted in FY 2010 15 Welltield SCADA $ 27.587 ' $(2140,19, Completed in FY 2010 1-6 Electrical Upgrades for Welltield and WWTP Generator $ 247,386 2/2848% Completed in FY 2010 _ I-7 Canal PS Modifications $ 4,269 ; 11/1/2009 Completed in FY 2010 1-10 Wellhead Retrofitting $ 11,615 ' 9/30120/2 Completed in FY 2012 I-11 Well Monitoring $ 16,746 546015 Completed in FY 2013 1-12 Pump Retrofitting $ 10,770 .°.9w3o1131 Completed in FY 2013 W-2 Water Treatment Plant-replace transfer pumps $ 9,887=; Completed in FY 2008 W-4 Water Treatment Plant-repairs to building((roof,doors,windows,painting) $ 14,050 Completed in FY 2008 W-5 Water Treatment Plant-replace metal launders and walkways on softening unit&other repairs $ 56.877 1013112008.Completed in FY 2009 W-6 Water Treatment Plant-replace gaseous them storage/feed sys(chlorine)w/liquid chem(bleach) $ 36,088 9/311/2009 Completed in FY 2009 W-7 Water Treatment Plant-air condition room that houses compliance monitoring eauipment $ 3,901 :100008 C• ompleted in FY 2008 W-13 Water Treatment Plant-design new WTP $ 488.844 %St$0/211x1 . Completed in FY 2011 W-149 Water Treatment Plant-New Construction 5 115.883 -9/3OI2Q1 .Completed in FY 2013 W-14B Water Treatment Plant-Inspection of new construction $ 10,671 ;913012013 Completed in FY 2013 W-15 Water Treatment Plant-New meter replacement program(with backflow prevention) $ 1.,112,360 ;.wit C• ompleted in FY 2011/2012 W-15 Water Treatment Plant-New meter replacement program(with backflow prevention) .$ 42.924 ,9/3012013 Completed In FY 2013 W-17 SCADA $ 223,093 101/2000 Completed in FY 2009 W-23 Stormwater Rention Ponds $ 110,776 2,91092411 Completed in FY 2011/2012 W-23a Disinfection Conversion-free chlorine to chloramines $ 11,427 , 009 Completed in FY 2009 WW-5 Wastewater Treatment Plant-two new mixers $ 18,810 toomos Completed in FY 2008 WW-8 Wastewater Treatment Plant-add second reuse pump $ 111.973 5(31/2000 Completed in FY 2008 Wastewater Treatment Plant-replace gaseous chem storage/teed systems(chlorine and sulfur - ulfur ,i WW-10 dioxide)w/liquid them(bleach and sodium thiosulfate) $ 36,088 -9/30/2008 Completed in FY 2009 WW-13A Reuse Storage Tank $ 565,299 4/30/2010 Completed in FY 2010 WW-138 Automation of reuse water system and supplemental water $ 55,356 5(3112010 Completed in FY 2010 WW-18 DynaLift MBR Membrane System $ 1,112,360 ,91+900/20111 Completed in FY 2011 WW-19 Electrical service upgrades at WWTP $ 231,100 '948,0200e Completed in FY 2009 WW-20 New WWTP Generator $ 110,776 ,;9130/2008 Completed in FY 2009 WW-23 SCADA and control panel for lift stations $ 77,137, 9/30/2012 Completed in FY 2012 Report Date.6/7/2014 18 , , 161i A8 PORT OF THE ISLANDS Community Improvement District General Fund Cash Flow Projections JUN JUL AUG SEP 2014 2014 2014 2014 Cash Beginning Balance $ 471,795 $ 859,533 $829,480 $ 801,911 Cash Inflow 124,639 180 180 180 Cash Outflow (55,423) (30,233) (27,749) (53,461) CD Investment Add:Prepaid Items - Add: Due from WS Fund 328,435 - - - Less:Current Liabilities(as of 5/31/14) (9,913) - - - Total Estimated Cash Balance WITHOUT collection from Motwani $ 859,533 $ 829,480 $801,911 $ 748,630 Total Estimated Cash Balance WITH collection from Motwanl $ 983,224 $ 953,171 $925,602 $ 872,321 Cash Receipts Special Assessments-Levy $ 124,459 $ - $ - $ - Special Assessments-Discount Interest 180 180 180 180 Total Cash Inflow $ 124,639 $ 180 $ 180 $ 180 Operating Expenditures Administrative P/R-Board of Supervisors $ 500 $ 1,000 $ 500 $ 1,000 FICA Taxes 38 77 38 77 ProfServ-Engineering 1,719 1,719 1,719 1,719 ProfSery-Legal Services 1,230 1,230 1,230 1,230 ProfServ-Mgmt Consulting Sery 2,435 2,435 2,435 2,435 ProfSery-Property Appraiser • ProfServ-Special Assessment - - - - Annual Audit - - - Telephone - - - - Postage and Freight 76 76 76 76 Rental-Meeting Room 25 50 25 50 Insurance-General Liability - 1,921 - - Printing&Binding 146 146 146 146 Legal Advertising 63 63 63 63 Miscellaneous Services 29 29 29 29 Misc.-Assessmnt Collection Cost 2,674 - - Misc.-Web Hosting 71 71 71 220 Office Supplies 16 16 16 16 Annual District Filing Fee - - - Total Administrative $ 9,021 $ 8,831 $ 6,347 $ 7,059 Maintenance Contracts-Mgmt Services $ 8,333 $ 8,333 $ 8,333 $ 8,333 Contracts-Landscape 6,902 6,902 6,902 6,902 Electricity-Streetlighting 1,297 1,297 1,297 1,297 Utility-Irrigation 1,365 1,365 1,365 1,365 R&M-Renewal&Replacement 2,680 2,680 2,680 2,680 R&M-Roads 575 575 575 575 R&M-Signage 250 250 250 250 CIP' 25,000 - 25,000 Total Maintenance $ 46,402 $ 21,402 $ 21,402 $ 46,402 Total Cash Outflow $ 55,423 $ 30,233 $ 27,749 $ 53,461 'NOTES: Estimated CIP costs for the anticipated projects are shown quarterly. Report Date:6/9/2014 19 16I1 * 8 PORT OF THE ISLANDS Community Improvement District Water and Sewer Fund Cash Flow Projections JUN JUL AUG SEP 2014 2014 2014 2014 Cash Beginning Balance $ 199,618 $ 130,290 $ 98,310 $ 68,813 Cash Inflow 343,809 19,362 19,362 19,362 Cash Outflow-Expenses (67,830) (51,343) (48,859) (61,422) Add:Prepaid Items - - - Less:Due to General Fund (328,435) Less:Current Liabilities(as of 5/31/14) (16,872) • • Total Estimated Cash Balance WITHOUT collection from Motwani $ 130,290 $ 98,310 $ 68,813 $ 26,754 Total Estimated Cash Balance WITH collection from Motwanl $ 485,128 $ 453,148 $ 423,651 $ 381,592 Cash Receipts Special Assessments-Levy $ 324,447 $ • $ - $ - Special Assessments-Discount . Water/Sewer/Irrigation Revenue 19,328 19,328 19,328 19,328 Interest/Miscellaneous 34 34 34 34 Total Cash inflow $ 343,809 $ 19,362 $ 19,362 $ 19,382 Operating Expenditures Administrative P/R-Board of Supervisors $ 500 $ 1,000 $ 500 $ 1,000 FICA Taxes 38 77 38 77 ProfServ-Engineering 1,719 1,719 1,719 1,719 ProfServ-Legal Services 1,230 1,230 1,230 1,230 ProfServ-Mgml Consulting Sery 2,445 2,445 2,445 2,445 ProfServ-Property Appraiser ProfServ-Special Assessments - Annual Audit - - - Telephone - - - Postage and Freight 87 87 87 87 Rental-Meeting Room 25 50 25 50 Insurance-General Liability 1,921 - - Printing&Binding 146 146 146 146 Legal Advertising 63 63 63 63 Miscellaneous Services 109 109 109 109 Misc-Assessmnt Collection Cost 6,971 - - Office Supplies 16 16 16 16 Total Administrative $ 13,349 $ 8,862 $ 6,378 $ 6,941 Maintenance Contracts-Mgmt Services $ 25,794 $ 25,794 $ 25,794 $ 25,794 Contracts-Other Services - - Communication-Teleph-Field 303 303 303 303 Utility-General 7,263 7,263 7,263 7,263 R&M-Irrigation 3,144 3,144 3,144 3,144 R&M-Water Plant 4,066 4,066 4,066 4,066 R&M-Waste Water Plant 1,911 1,911 1,911 1,911 Misc-Licenses&Permits - - CIP' 12,000 • 12,000 Total Maintenance $ 54,481 $ 42,481 $ 42,481 $ 54,481 Debt Service Principal and Interest $ - $ $ - $ - Total Debt Service $ $ $ - 5 Total Cash Outflow $ 87,830 $ 51,343 $ 48,859 $ 81,422 'NOTES: Estimated CIP costs for the anticipated projects are shown quarterly. Report Date:6/9/2014 _ .... - 20 . . . . 1611 A8 PORT OF THE ISLANDS Community Improvement District All Funds Cash Flow Projections-5 Year GENERAL FUND ADOPTED PROPOSED PROPOSED PROPOSED PROPOSED FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 Operating Revenues Assessments(Net) $417,984 $413,026 $413,026 $413,026 $413,026 Delinquent Assessments $123,691 $0 $0 $0 $0 Interest/Miscellaneous $2,090 $2,151 $2,181 $2,150 $2,087 Total Operating Revenues $543,765 $415,177 $415,207 $415,176 $415,113 Operating Expenditures Administrative $119,794 $121,347 $124,987 $128,737 $132,599 Maintenance $250,280 $293,830 $302,645 $311,724 $321,076 Total Operating Expenditures $370,074 $415,177 $427,632 $440,461 $453,675 Capital Expenditures CIP Projects $50,000 $0 $0 $0 $0 Total Capital Expenditures $50,000 $0 $0 $0 $0 Estimated Beginning Cash Balance $872,321 $872.321 $859,896 $834,610 (Estimated Ending Cash Balance' $ 872,321 $872,321 $859,896 $834,610 $796,048 WATER AND SEWER ENTERPRISE FUND ADOPTED PROPOSED PROPOSED PROPOSED PROPOSED FY2014 FY2015 FY2016 FY2017 FY2018 Operating Revenues Assessments(Net) $1,089,624 $1,120,918 $1,120,918 $1,120,918 $1,120,918 Delinquent Assessments $354,838 $0 $0 $0 $0 Water/Sewer/Irrigation Revenue $215,000 $210,000 $210,000 $210,000 $210,000 Interest/Miscellaneous $578 $295 $382 $372 $392 Total Operating Revenues $1,660,040 $1,331,213 $1,331,300 $1,331,290 $1,331,310 Operating Expenditures Administrative $143,047 $145,885 $145,885 $145,885 $145,885 Maintenance $482,795 $479,170 $479,170 $479,170 $479,170 Total Operating Expenditures $625,842 $625,055 $625,055 $625,055 $625,055 Capital Expenditures CIP Projects $24,000 $50,796 $60,796 $30,796 $0 Total Capital Expenditures $24,000 $50,796 $60,796 $30,796 $0 Debt Service Principal and Interest $655,360 $655,360 $655,360 $655,360 $655,360 Total Debt Service $655,360 $655,360 $655,360 $655,360 $655,360 Estimated Beginning Cash Balance $381,592 $381,594 $371,683 $391,762 [Estimated Ending Cash Balance* $ 381,592 $381,594 $371,683 $391,762 $442,6571 `Note:Estimated FY14 ending cash balance includes amounts due from Hotel parcel. 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C c Q) y H H H H H F- H H F- H H W to .O C Q Q Q Q < Q a Q < a Q O CO cv H a+ ID W A Nr V V' O O O — r" V � N alp r y C E O N N N N to cV CV N N O 0 N > 0 a) O. > M M (� p N N CO V' N a) a U Q c co a O N CO 0 O O v 1611 � A8 PORT OF THE ISLANDS Community Improvement District Annual Operating and Debt Service Budget Fiscal Year 2015 Version 3-Modified Tentative Budget: (Printed 6/9/14 at 10am) Prepared by: SEVERN TREN1- SERVICES 1611 A8 PORT OF THE ISLANDS Community Improvement District Table of Contents Page# OPERATING BUDGET General Fund Summary of Revenues, Expenditures and Changes in Fund Balances 1-2 Budget Narrative 3-5 Exhibit A-Allocation of Fund Balances 6 Water and Sewer Fund Summary of Revenues, Expenditures and Changes in Fund Balances 7-8 Budget Narrative 9-12 Amortization Schedule 13 SUPPORTING BUDGET SCHEDULES 2014-2015 Non-Ad Valorem Assessment Summary 14 CIP Schedule 15 1611 A8 Port of the Islands Community Improvement District Operating Budget Fiscal Year 2015 1611 A8 PORT OF THE ISLANDS Community Improvement District General Fund Summary of Revenues, Expenditures and Changes in Fund Balances Fiscal Year 2015 Modified Tentative Budget AMENDED ACTUAL PROJECTED TOTAL ANNUAL ACTUAL ACTUAL BUDGET THRU JUN- PROJECTED BUDGET ACCOUNT DESCRIPTION FY 2012 FY 2013 FY 2014 MAY-2014 SEP-2014 FY 2014 FY 2015 REVENUES Interest-Investments $ 5,018 $ 3,324 $ 2,090 $ 1,453 $ 727 $ 2,180 $ 2,153 Net lncr(Decr)In FMV-Invest 3,456 1,580 435 435 Interest-Tax Collector 34 32 . - Special Assmnts-Tax Collector 402,231 402,232 435,400 310,941 124,459 435,400 430,597 Special Assmnts-Discounts (11,204) (8,552) (17,416) (9,243) (9,243) (17,224) Other Miscellaneous Revenues 1,575 1,162 1,162 TOTAL REVENUES 399,535 400,191 420,074 304,748 125,186 429,934 415,526 EXPENDITURES Administrative P/R-Board of Supervisors 6,200 6,800 7,000 4,000 3,000 7,000 7,000 FICA Taxes 474 520 536 306 230 536 536 ProfServ-Engineering 22,923 18,450 26,000 13,752 6,876 20,628 26,000 ProfServ-Legal Services 38,472 28,245 12,500 9,842 4,921 14,763 14,000 ProfServ-Mgmt Consulting Sery 27,539 28,365 29,216 19,477 9,739 29,216 30,092 ProfServ-Property Appraiser 6,531 6,531 6,531 6,531 - 6,531 6,459 ProfServ-Special Assessment 8,974 9,243 9,520 9,520 9,520 9,806 Auditing Services 3,500 3,500 3,750 3,500 3,500 3,500 Communication-Telephone 36 14 100 - Postage and Freight 1,071 1,030 1,200 605 303 908 1,200 Rental-Meeting Room 325 300 350 200 150 350 350 Insurance-General Liability 7,690 8,103 9,028 6,068 1,921 7,989 8,787 Printing and Binding 1,239 1,006 1,300 585 585 1,170 1,300 Legal Advertising 831 223 1,000 743 250 993 1,000 Miscellaneous Services 890 543 1,380 230 115 345 1,380 Misc-Assessmnt Collection Cost 4,816 4,860 8,708 6,034 2,674 8,708 8,612 Misc-Web Hosting 119 969 1,000 567 433 1,000 1,000 Office Supplies 261 186 500 125 63 188 500 Annual District Filing Fee 175 175 175 175 175 175 Total Administrative 132,066 119,063 119,794 82,260 31,258 113,518 121,697 Field Contracts-Mgmt Services 98,536 97,123 100,000 66,667 33,333 100,000 100,000 Contracts-Landscape 83,115 85,727 82,830 55,220 27,610 82,830 82,830 Electricity-Streetlighting 16,615 18,154 19,000 10,371 5,186 15,557 19,000 Utility-Irrigation 12,670 13,060 12,600 10,916 5,458 16,374 17,000 R&M-Renewal and Replacement 12,325 12,714 30,849 21,440 10,720 32,160 70,000 R&M-Irrigation - 1 - R&M-Roads&Alleyways - 4,000 1,700 2,300 4,000 4,000 R&M-Signage 1,000 - 1,000 1,000 1,000 Capital Outlay - 50,000 - 50,000 50,000 - Total Field 223,261 226,778 300,280 166,314 135,606 301,920 293,830 r TOTAL EXPENDITURES 355,327 345,841 420,074 248,574 166,864 415,438 415,526 Annual Operating Budget Fiscal Year 2015 1 16U A8 PORT OF THE ISLANDS Community Improvement District General Fund Summary of Revenues,Expenditures and Changes In Fund Balances Fiscal Year 2015 Modified Tentative Budget AMENDED ACTUAL PROJECTED TOTAL ANNUAL ACTUAL ACTUAL BUDGET THRU JUN- PROJECTED BUDGET ACCOUNT DESCRIPTION FY 2012 FY 2013 FY 2014 MAY-2014 SEP-2014 FY 2014 FY 2015 Excess(deficiency)of revenues Over(under)expenditures 44,208 54,350 56,174 (41,679) 14,495 - OTHER FINANCING SOURCES(USES) Operating Transfers-Out - (368,000) (368,000) (368,000) Contribution to(Use of)Fund Balance (368,000) TOTAL OTHER SOURCES(USES) - - (736,000) (368,000) - (368,000 Net change in fund balance 44,208 54,350 (368,000) (311,826) (41,679) (353,505) - FUND BALANCE,BEGINNING 1,162,147 1,206,355 1,260,705 1,260,705 - 1,260,705 907,200 FUND BALANCE,ENDING $1,206,355 $1,260,705 $ 892,705 $ 948,879 $(41,679) $ 907,200 $ 907,200 Annual Operating Budget Fiscal Year 2015 2 l6IlAg PORT OF THE ISLANDS Community Improvement District General Fund Budget Narrative Fiscal Year 2015 REVENUES Interest-Investments The District earns interest on the monthly average collected balance for their operating accounts, Special Assessments-Tax Collector The District will levy a Non-Ad Valorem assessment on all the assessable property within the District in order to pay for the operating expenditures during the Fiscal Year. Special Assessments-Discounts Per Section 197.162, Florida Statutes, discounts are allowed for early payment of assessments. The budgeted amount for the fiscal year is calculated at 4%of the anticipated Non-Ad Valorem assessments. EXPENDITURES Administrative P/R-Board of Supervisors Chapter 190 of the Florida Statutes allows for members of the Board of Supervisors to be compensated$200 per meeting at which they are in attendance. The amount for the Fiscal Year is based on 5 Board members paid for attending 14 meetings. The fees will be split evenly with the Water&Sewer Fund. FICA Taxes Payroll taxes for supervisor salaries are calculated as 7.65%of payroll. Professional Services-Engineering The District's engineer provides general engineering services to the District, i.e. attendance and preparation for monthly board meetings when requested, review of invoices,and other specifically requested assignments. The budgeted amount for the fiscal year is based on prior year spending and anticipated costs. The cost will be split evenly with the Water& Sewer Fund. Professional Services-Legal Services The District's Attorney provides general legal services to the District, i.e., attendance and preparation for monthly Board meetings, review of contracts, review of agreements and resolutions, and other research as directed by the Board of Supervisors and the District Manager. The fees will be split evenly with the Water& Sewer Fund based on the percent budgeted for each fund. Professional Services-Management Consulting Services The District receives Management, Accounting and Administrative services as part of a Management Agreement with Severn Trent Environmental Services, Inc. Professional Services-Property Appraiser The Property Appraiser provides the District with a listing of the legal description of each property parcel within the District boundaries, and the names and addresses of the owners of such property. The District reimburses the Property Appraiser for necessary administrative costs incurred to provide this service. Per the Florida Statutes, administrative costs shall include, but not be limited to, those costs associated with personnel, forms, supplies, data processing, computer equipment, postage, and programming. The budget for collection costs was based on 1.5%of the anticipated assessment collections. Professional Services-Special Assessment The District has contracted with Severn Trent Management Services, Inc. to levy annual assessments, update the District's tax roll,prepare estoppel letters and handle any customer service questions regarding assessments. Annual Operating Budget Fiscal Year 2015 3 1611A8 PORT OF THE ISLANDS Community Improvement District General Fund Budget Narrative Fiscal Year 2015 EXPENDITURES ._ Administrative(continued) Auditing Services The District is required to conduct an annual audit of its financial records by an Independent Certified Public Accounting Firm. Costs will be split evenly with the Water&Sewer Fund. Postage and Freight This represents costs associated with actual postage and/or freight used for District mailings including agenda packages, vendor checks and other correspondence. The fees will be split evenly with the Water&Sewer Fund. Rentals—Meeting Room The District is charged $50 per occurrence for the use of the meeting room at which the District's meetings are held. The district anticipates holding 14 meetings. This fee will be split evenly with the Water&Sewer Fund. Insurance—General Liability The District currently has its Insurance Policy with the Florida Municipal Insurance Trust. This includes general liability, storage tank and property insurance. The FY 2015 budget includes an estimated 10% increase of the actual FY 2014 premium. Printing and Binding This represents costs associated with copies used in the preparation of agenda packages, required mailings, and other special projects. The budgeted amount for the fiscal year is based on prior year spending. The fees will be split with the Water&Sewer Fund based on the percent budgeted for each fund. Legal Advertising The District is required to advertise various notices for monthly Board meetings and other public hearings in a newspaper of general circulation. The board will advertise for their meetings annually The fees will be split with the Water&Sewer Fund based on the percent budgeted for each fund. Miscellaneous Services This includes monthly bank charges and any other miscellaneous expenses that may be incurred during the year, Miscellaneous-Assessment Collection Costs The District reimburses the Collier County Tax Collector for her or his necessary administrative costs. Per the Florida Statutes, administrative costs shall include, but not be limited to,those costs associated with personnel, forms, supplies, data processing, computer equipment, postage, and programming. The District also compensates the Tax Collector for the actual cost of collection or 2% on the amount of special assessments collected and remitted, whichever is greater. The FY2015 budget for collection costs was based on a maximum of 2%of the anticipated assessment collections. Miscellaneous-Web Hosting The District expects to incur costs associated with Web Hosting. Office Supplies Supplies used in the preparation and binding of agenda packages, required mailings,and other special projects. Annual District Filing Fee The District is required to pay an annual fee of$175 to the Department of Economic Opportunity Division of Community Development. Annual Operating Budget Fiscal Year 2015 4 1611 PORT OF THE IS LANDS Community Improvement District General Fund Budget Narrative Fiscal Year 2015 EXPENDITURES Field Contracts-Mgmt Services The District has contracted with Severn Trent Environmental Services to provide operating, maintenance and field management services. This contract includes a predetermined amount of R&M costs. Costs above the specified amount are recorded as'R&M-Renewal and Replacement'. Any unused R&M costs are returned to the district. Contracts-Landscape Soto's Lawn currently provides monthly landscape services to the district for a monthly fee of$6,902($82,830/year). Electricity-Streetlighting The District currently has 3 electric accounts with Lee County Cooperative for streetlights located on District Roads. Expenses are based on prior year's electric bills. The district receives a reimbursement for a portion of the decorative street lighting from Orchid Cove. Account No. Service Address 0051120000 Eveningstar Cay 4941120000 Newport Drive 5741120000 262 Stella Maris Utility-Irrigation The District is currently being billed by the Water/Sewer Fund of Port of the Islands CID for irrigation water for the common areas that the District is required to maintain. R&M-Renewal and Replacement Various costs incurred as needed including but not limited to the entrance,monuments, lighting and lake mgmt. R&M-Roads&Alleyways Expenses incurred while maintaining District roadways. R&M-Signage This category includes costs for maintaining or replacing signage throughout the District. Capital Outlay Monies spent on capital improvement projects as identified by the board. Annual Operating Budget Fiscal Year 2015 5 1611 A8 PORT OF THE ISLANDS Community Improvement District General Fund Exhibit"A" Allocation of Fund Balances AVAILABLE FUNDS Amount Beginning Fund Balance-Fiscal Year 2015 $ 907,200 Net Change in Fund Balance-Fiscal Year 2015 - Reserves-Fiscal Year 2015 Additions - 'Total Funds Available(Estimated)-9/30/2014 907,200 ' ALLOCATION OF AVAILABLE FUNDS Assigned Fund Balance Operating Reserve-First Quarter Operating Capital 103,882 (I) Subtotal 103,882 ` Total Allocation of Available Funds 103,882 ' Total Unassigned(undesignated)Cash $ 803,319 Notes (1)Represents approximately 3 months of operating expenditures Annual Operating Budget Fiscal Year 2015 6 PORT OF THE ISLANDS 1 A I it Community Improvement District ater nd a Fund 8 Summary of Revenues, Expenses and Changes in Net Assets Fiscal Year 2015 Modified Tentative Budget AMENDED ACTUAL PROJECTED TOTAL ANNUAL ACTUAL ACTUAL BUDGET THRU JUN- PROJECTED BUDGET ACCOUNT DESCRIPTION FY 2012 FY 2013 FY 2014 MAY-2014 SEP-2014 FY 2014 FY 2015 OPERATING REVENUES Interest-Investments $ 2,686 $ 337 $ 578 $ 273 $ 137 $ 410 $ 285 Water Revenue 41,089 41,561 45,000 34,901 17,451 52,352 45,000 Sewer Revenue 62,574 84,573 70,000 52,534 26,267 78,801 70,000 Irrigation Fees 82,528 91,707 100,000 67,187 33,594 100,781 95,000 Meter Fees 2,500 - 2,500 2,500 Net!nor(Derr)In FMV-Invest 6,435 2,942 809 - 809 SpecialAssmnts-Tax Collector 1,048,559 1,048,562 1,135,025 810,578 324,448 1,135,026 1,139,500 Special Assmnts-Discounts (29,206) (22,294) (45,401) (24,096) (24,096) (45,580) Disposition of Fixed Assets (105,502) - - - Other Miscellaneous Revenues 5,045 6,895 8,774 8,774 I TOTAL OPERATING REVENUES 1,116,708 1,234,283 1,305,202 953,460 401,896 1,355,356 1,304,205 I OPERATING EXPENSES Personnel and Administration P/R-Board of Supervisors 6,200 6,800 7,000 4,000 3,000 7,000 7,000 FICA Taxes 474 520 536 306 230 536 536 ProfServ-Engineering 22,923 18,450 26,000 13,752 6,876 20,628 26,000 Prof Serv-Legal Services 38,472 28,245 12,500 9,842 4,921 14,763 14,000 ProfServ-Mgmt Consulting Sery 27,652 28,482 29,336 19,557 9,779 29,336 30,216 Prof Serv-Property Appraiser 17,025 17,025 17,025 17,025 17,025 17,093 ProfServ-Special Assessment 7,655 7,885 8,122 8,122 8,122 8,366 ProfServ-Utility Billing 9,053 - - - - Auditing Services 3,500 3,500 3,750 3,500 3,500 3,500 Communication-Telephone 36 14 100 - Postage and Freight 696 786 1,200 697 349 1,046 1,200 Rental-Meeting Room 325 300 350 200 150 350 350 Insurance-General Liability 7,690 7,577 9,028 6,068 1,921 7,989 8,787 Printing and Binding 930 754 1,300 585 585 1,170 1,300 Legal Advertising 670 162 1,000 743 250 993 1,000 Miscellaneous Services 2,265 2,467 2,600 871 436 1,307 2,600 Misc-Assessmnt Collection Cost 12,660 12,670 22,701 15,730 6,971 22,701 22,790 Office Supplies 305 214 500 125 63 188 500 Depreciation Expense 321,266 491,203 • ' Total Personnel and Admin 479,797 627,054 143,048 101,123 35,529 136,652 145,237 Water-Sewer Comb Services Contracts-Mgmt Services 299,592 302,932 309,533 206,355 103,178 309,533 309,533 Contracts-Other Services 1,750 1,750 1,750 1,750 1,750 Contracts-Generator Maintenance - 1,750 Communication-Teleph-Field 4,033 4,595 4,512 3,019 1,210 4,229 4,512 Utility -General 81,516 80,034 83,000 58,106 29,053 87,159 87,000 R&M-Irrigation 38,517 9,845 20,500 25,153 12,577 37,730 35,000 R&M-Water Plant 45,712 47,699 14,000 32,526 16,263 48,789 20,000 Annual Operating Budget Fiscal Year 2015 7 1611 A 8 PORT OF THE ISLANDS Community Improvement District Water And Sewer Fund Summary of Revenues,Expenses and Changes in Net Assets Fiscal Year 2015 Modified Tentative Budget AMENDED ACTUAL PROJECTED TOTAL ANNUAL ACTUAL ACTUAL BUDGET THRU JUN- PROJECTED BUDGET ACCOUNT DESCRIPTION FY 2012 FY 2013 FY 2014 MAY-2014 SEP-2014 FY 2014 FY 2015 R&M-Waste Water Plant 82,093 26,338 45,000 15,285 7,643 22,928 15,000 Misc-Bad Debt 2,079 1,267 - 99 - 99 Misc-Licenses&Permits 5,375 4,375 4,500 6,375 6,375 6,375 Cap Outlay-Water Plant 4,000 87,149 4,000 91,149 Cap Outlay-Waste Water Plant 20,000 - 20,000_ 20,000 50,796 Total Water-Sewer Comb Srvcs. 560,667 478,835 506,795 435,817 193,923 629,740 529,966 Debt Service Principal Debt Retirement - 514,758 514,758 - 514,758 532,827 Interest Expense 174,899 150,783 140,601 82,017 58,584 140,601 122,533 Total Debt Service 174,899 150,783 655,359 596,775 58,584 655,359 655,360 l TOTAL OPERATING EXPENSES 1,215,363 1,256,672 1,305,202 1,133,715 288,035 1,421,750 1,330,563 I Operating income(loss) (98,655) (22,389) - (180,255) 113,861 (66,394) (26,358) OTHER FINANCING SOURCES(USES) Interfund Transfer-In - - 368,000 368,000 - 366,000 - Contribution to(Use of)Fund Balance - - - - - - - TOTAL OTHER SOURCES(USES) - 368,000 368,000 - 368,000 -I Change in net assets (98,655) (22,389) 368,000 187,745 113,861 301,606 (26,358) TOTAL NET ASSETS,BEGINNING 7,647,201 7,548,546 7,494,536 7,494,536 - 7,494,536 7,796,142 TOTAL NET ASSETS,ENDING $7,548,546 $7,494,536 $7,862,536 $7,682,281 $113,861 $7,796,142 $7,769,784 Annual Operating Budget Fiscal Year 2015 8 1 6 1 * 8 PORT OF THE ISLANDS Community Improvement District Water and Sewer Fund Budget Narrative Fiscal Year 2015 REVENUES Interest-Investments The District earns interest income on their operational accounts. Water Revenue Based on prior year's budget and water consumption and anticipated use. Sewer Revenue Based on prior year's budget and waste water consumption and anticipated use. Irrigation Fees Based on prior year's budget and irrigation water consumption and anticipated use. Special Assessments-Tax Collector The District will levy a Non-Ad Valorem assessment on all the assessable property within the District in order to pay for the debt service expenditures during the Fiscal Year. Special Assessments-Discounts Per Section 197.162, Florida Statutes, discounts are allowed for early payment of assessments. The budgeted amount for the fiscal year is calculated at 4%of the anticipated Non-Ad Valorem assessments. I EXPENDITURES Administrative P/R Board of Supervisor Salaries Chapter 190 of the Florida Statutes allows for a member of the Board of Supervisors to be compensated for a meeting attendance and to receive $200 per meeting plus payroll taxes. The amount for the Fiscal Year is based on 5 Board members paid for attending 14 meetings. The fees will be split evenly with the General Fund. FICA Taxes Payroll taxes for supervisor salaries are calculated as 7.65%of payroll. Professional Services-Engineering The District's engineer provides general engineering services to the District, i.e. attendance and preparation for monthly board meetings when requested, review of invoices, and other specifically requested assignments. The fees will be split evenly with the General Fund. Professional Services-Legal Services The District's Attorney provides general legal services to the District, i.e., attendance and preparation for monthly Board meetings, review of contracts, review of agreements and resolutions, and other research assigned as directed by the Board of Supervisors and the District Manager.The fees will be split evenly with the General Fund. Professional Services-Management Consulting Services The District receives Management, Accounting and Administrative services as part of a Management Agreement with Severn Trent Management Services, Inc. Annual Operating Budget Fiscal Year 2015 9 1 6 1 1 A8 PORT OF THE ISLANDS Community Improvement District Water and Sewer Fund Budget Narrative Fiscal Year 2015 EXPENDITURES Administrative(continued) Professional Services-Property Appraiser The Property Appraiser provides the District with a listing of the legal description of each property parcel within the District boundaries, and the names and addresses of the owners of such property. The District reimburses the Property Appraiser for necessary administrative costs incurred to provide this service. Per the Florida Statutes, administrative costs shall include, but not be limited to, those costs associated with personnel, forms, supplies, data processing, computer equipment, postage, and programming The FY2015 budget for collection costs was based on 1.5% of the anticipated assessment collections. Professional Services-Special Assessment The District has contracted with Severn Trent Management Services, Inc. to levy annual assessments, update the District's tax roll,prepare estoppel letters and handle any customer service questions regarding assessments. Auditing Services The District is required to conduct an annual audit of its financial records by an Independent Certified Public Accounting Firm. The fees will be split evenly with the General Fund. Postage and Freight This represents actual postage and/or freight used for District mailings including agenda packages, vendor checks and other correspondence.The fees will be split with the General Fund based on the percent budgeted for each fund. Rentals—Meeting Room The District is charged $50 per occurrence for the use of the meeting room at which the district's meetings are held. The district anticipates holding 14 meetings during the year. This cost will be shared evenly with the General Fund. Insurance—General Liability The District currently has its Insurance Policy with the Florida Municipal Insurance Trust. The FY 2015 budget includes an estimated 10%increase of the actual FY 2014 premium. Printing and Binding Copies used in the preparation of agenda packages, required mailings,and other special projects. The budgeted amount for the fiscal year is based on prior year spending and anticipated costs. The fees will be split with the General Fund based on the percent budgeted for each fund. Legal Advertising The District is required to advertise various notices for monthly Board meetings and other public hearings in a newspaper of general circulation. The board has chosen to advertise for their meetings annually. The fees will be split with the General Fund based on the percent budgeted for each fund. Miscellaneous Services This includes bank charges and any miscellaneous expenses that may be incurred during the year. Miscellaneous-Assessment Collection Cost The District reimburses the Tax Collector for her or his necessary administrative costs. Per the Florida Statutes, administrative costs shall include, but not be limited to, those costs associated with personnel, forms, supplies, data processing, computer equipment, postage, and programming. The District also compensates the Tax Collector for the actual cost of collection or 2%on the amount of special assessments collected and remitted, whichever is greater. The FY2015 budget for collection costs was based on a maximum of 2%of the anticipated assessment collections. Office Supplies Supplies used in the preparation and binding of agenda packages, required mailings, and other special projects. The fees will be split with the General Fund based on the percent budgeted for each fund. Annual Operating Budget Fiscal Year 2015 10 1611A8 PORT OF THE IS LANDS Community Improvement District Water and Sewer Fund Budget Narrative Fiscal Year 2015 EXPENDITURES Field Contracts-Mgmt Services The District has contracted with Severn Trent Environmental Services to provide operating, maintenance and field management services. This contract includes a predetermined amount of R&M costs. Costs above the specified amount are recorded as'R&M-Renewal and Replacement. Any unused R&M costs are returned to the district. Contracts-Generator Maintenance Preventative generator maintenance services will be provided by Superior Power. Communication—Teleph—Field Century Link and Sprint provide communication services to the District. The following accounts are included in this line item: Vendor Description Annual Amount Century Link Plant Land Line (239-642-9219) $3,180 Century Link Plant Fax Line (239-642-9392) 504 Simplex Grinnell Alarm Monitoring 744 Sprint Automated svc to notify Bob of power failures 84 Total $4,512 Utility-General The District currently has 10 electric accounts with Lee County Cooperative for irrigation, lift stations, water and waste water plant.The estimated cost is based on prior years average monthly electric bills and anticipated use. Account No. Service Address Svc.Type 9741120000 25000 E.Tamiami Irrigation 1941120000 0 Port of the Islands Irrigation 3841120000 119 Newport Drive Irrigation 7841120000 Union Road Irrigation 0941120000 245 Stella Maris Drive Lift Station 1841120000 0 Newport Drive Lift Station 7624900000 160 Cays Drive Lift Station 6941120000 0 Cays Drive Lift Station 3083520000 0 Newport Drive Lift Station 3941120000 86112700 P Islands Waste Water R&M—Irrigation Repair and maintenance costs associated with the main pumps and other irrigation equipment at the plant. R&M—Water Plant Repair and maintenance costs associated with the water plant. R&M—Waste Water Plant Repair and maintenance costs associated with the waste water plant. Miscellaneous-Licenses&Permits Costs incurred for various licenses and permits pertaining to the water and waste water plants including an annual drinking water license and waste water regulatory fee. Annual Operating Budget Fiscal Year 2015 11 1611 A8 PORT OF THE ISLANDS Community Improvement District Water and Sewer Fund Budget Narrative Fiscal Year 2015 EXPENDITURES Field (continued) Capital Outlay—Waste Water Plant Funds spent on capital improvement projects for the waste water plant. • Ww-23$30,796 SCADA AND CONTROL PANEL • Ww-24$20,000 MBR MEMBRANES Debt Service Principal Debt Retirement Principal payment due on Series 2010 bond. Interest Expense Interest payment due on Series 2010 bond. Annual Operating Budget Fiscal Year 2015 12 ,, 161 1 A8 PORT OF THE ISLANDS Community Improvement District Debt Amortization Series 2010 Bond Period Coupon Debt Annual Debt Ending Prindpal Rate Interest Service Service 11/1/2014 $61,266.55 $61266.55 5/1/2015 $532,826.51 3.510% $61,266.55 $594,093.06 $655,359.61 11/1/2015 S51,915.45 $51,915.45 5/1/2016 $551,528.72 3.510% $51,915.45 $603,444.17 $655,359.62 11/1/2016 $42,236.12 $42,236.12 5/1/2017 $570,887.38 3.510% $42,236.12 $613,123.50 $655,359.62 11/1/2017 $32,217.04 $32,217.04 5/1/2018 $590,925.52 3.510% $32,217.04 $623,142.56 $655,359.60 11/1/2018 $21,846.30 $21,846.30 5/1/2019 $611,667.01 3.510% $21,846.30 $633,513.31 $655,359.61 11/1/2019 $11,111.55 $11,111.55 5/1/2020 $633,136.52 3.510% $11,111.55 $644,248.07 $655,359.62 Total 83,480.971.88 $441,188.02 $3,932,157.88 $3,932,157.88 Annual Operating Budget Fiscal Year 2015 13 1611 A8 Port of the Islands Community improvement District Supporting Budget Schedules Fiscal Year 2015 1611 A.8 T PORT OF THE ISLANDS Community Improvement District Port of the Islands Community Improvement District Non-Ad Valorem Assessment Roll FY 2014-2015 Product Maint.ERC Maint/ERC WIS ERC WIS Standby WIS Capital Total per Type Allocation $ 395 Allocation I $1,128 Product $417 $711 Hotel Room 1.00 $395 0.60 $250 $427 $1,073 Condo Unit 1.00 $395 0.80 $334 $569 $1,298 Single Family 1.00 $395 1.00 $417 $711 $1,524 Comparison FY 2014 to FY 2015 Product Total Total Increase % Type FY 2015 FY 2014 (Decrease) Change Hotel Room $1,073 $1,074 ($2) 0% Condo Unit $1,298 $1,299 ($1) 0% Single Family $1,524 $1,524 $0 0% Annual Operating Budget Fiscal Year 2015 14 . , � a � 161 .. PORT OF THE ISLANDS Community Improvement District All Funds Capital Improvement Program-Status Report Updated thru 5/31/14 ROADS PROGRAM PROJEC 1 PAID FY 2014 PAID IN FY PROJECT NO PROJECT NAME OR DESCRIPTION ESTIMATE t+t 2014,,, INCEPTION TO FY 2015 FY 2016 FY 2017 FY 2018 STATUS DATE tat .,., 7"4`x- 5Y1 7`t r a1`�" a tiQ �,� It.$ 7.; " t:.= ,t 71-`77,- = tall? $ 3 u $ f C4* "•R-4 r 4A/ : 4 tl V tl ;i, , I 4X i; $ 9, l": P, t ; Total General Fund $0,0002 IRRIGATION PROGRAM I 1-§ D for bhp pP $ $ - $ .1t..$ $ - $ - $ ST-tabled Total IrrlgatIon Program $ $ l $ 1 $„” t $ $ • $ WATER PROGRAM W-14A Construction of New Water Treatment Plant $ 25,200 $ 25,200 $ 4,409,326 $ - $ - $ - $ - HM Project W-14B Inspection of New Water Treatment Plant $ - $ - $ 440,894 $ - $ - $ - $ HM Project I New water meter replacement program to Include • beckflow prevention (Replace+1-20%per year Annual Operating Budget W-15 for 4 years) iSwit5�c� ? ,x,61.949 $ 257.514 5 $ - $ - $ •-ST project W-19 Video surveillance and monitoring $ $ - $ 10,000 $ - $ ST"Project W-20 Spare pans $ _$ $ r $ $ .. $ . ST project W-22 Fire hydrant repair and replacement $ 4,000 $ $ 3,090 S • $ • $ .- $ ST project WYrilal ateTPro'gram $ 54,329 $ 57,149 S 5,110,823 $ • $ 10,000,$ WASTEWATER PROGRAM Sr combined WW-23 SCADA and control panel for lift stations $ - $ - $ 77,137 5 30,796 $ 30,796 $ 30,796 5 - wIWW-26 WW-24 NUN Membranes $ 211,141 - 20,000 -$ 20,000 8 . $ - Sr Total Wastewater Program - $ 77'1$7 ° 507U"'$ 60,796 •$ 30,7$8 Total Water/Sewer Fundl 5 104,3291 5 87,1491 S 5,187,961 1 50,796 ; 60,796 ; 30,7961 ; NOTE(t):The amounts shown in the'FY 2014 ESTIMATE'columns reflect the most recent approximation of what the District expects to spend on each project between October 1,2013 and September 30,2014 NOTE 121: The amounts shown in the'PAID IN FY 2014'column reflects project expenses incurred between October 1,2013 and September 30,2014 The total of these columns will tie to the amounts reported es'Year to Date Actual-Capital Outlay'in the corresponding monthly financial statements. NOTE tat: The'PAID INCEPTION TO DATE'columns reflect any payments made between FY 2006 and present. Annual Operating Budget 15 Fiscal Year 2015 * , . 1611 A 8 •., i0e_ ko . ., (I 11/43 i June 2014 Field Managers Report Water Treatment Plant Operations and Maintenance The Water Treatment Plant produced and distributed 2.044 MG for the month of May, which is an average of 0.066 MGD. Wastewater Plant Operations and Maintenance The WWTP treated approximately 1.446 MG for the month of May, which is an average of.047 MGD Reuse System Operations and Maintenance The reuse system delivered 8.709 MG for the month of May, which is an average of.281 MGD. Permit Compliance: Water Treatment Plant: *All permit requirements met Wastewater Treatment Plant *All permit requirements met In The Community: • Pots and plants were placed on Newport Drive, at the entrance to the South Hotel. • There was a pot hole found at the corner of Morningstar Cay and Newport Drive. The pot hole was a result of the drainage pipe being broken/cracked, on the top of the pipe. We had to cut out the pavement, repair the drainage pipe and restore the area. 1 12600 Union Road Naples,Florida 34114•Tel 239-642-9219•Fax 239.642-9469•www.sevemtrentservices.com o A .8 1611 „6---tge_ lq, . ., f. k.3 01 June 2014 Field Managers Report At Our Treatment Facility: • Well motor#1 pulled and sent in for new bearings to be installed. • Check Valve on High Service Pump#1 (20HP pump), sent in for repair. CMMS Work Order Report—April 2014 Summary Total#of WO's 245 Total#of Preventative 245 Total#of Corrective Total#of WO's Completed 245 Total Hours 141 2 12600 Union Road Naples,Florida 34114•Tel 239-642-9219•Fax 239-642-9469•www.severntrentservices.com . . . . 1611 48 k# aff Ii4e....., . er,c-- .„,,, „.....) 0.- June 2014 Field Managers Report Water Loss Reports Potable Water Report 5 4 5 --- q ..- 35 a 3 �,2 '7-588 2 d34 _ , ...,_, ,, 2 290- 2 324 0 1851 r'-- -1F 97 ....... 2 t€Y t 1 1151 _..,, r ,- 8 1 44 it "'" A~ ry �► 716! 2.092 2.075 1.5 -- '"" 1 648 1 s,._--, 1„427 1.136 101 0 5 ....0_00i_,. _.._0 67 "_--963 ....._.."."....... .. .. .R.._.._ Jun-13 Jul-13 Aug-13 Sep-13 Oct-13 Nov-13 Dec-13 Jan-14 Feb-14 Mar-14 Apr-14 May-14 --a—Water Produced —a—Water Billed ■ ....%Water Loss Irrigation Water Report 9 p 8.662 8065 i184-"'—,,,,.t}'a,i-1"_- 8.0 —_..._......-- Z9 w.. 7.0 8, ;:541 5.986 = 82$ •' 7 114 60 8789 5.144 6.346 6.181 05 0 . 5 ., 4 6 6 4342 928 m 5 285 X40 15 2. 30 .3.205. 3829 ' «.„ter 3.095 2 0 _......__. -- 5% 2% 5% 8% 8% 5% 8% 6% 3% 4% 8% 7% Jun-13 Jul-13 Aug-13 Sep-13 Oct-13 Nov-13 Dec-13 Jan-14 Feb-14 Mar-14 Apr-14 May-14 I . .—Irrigation Meter Irrigation Billed l 3 12600 Union Road Naples,Florida 34114•Tel 239-642-9219•Fax 239-642-9469.www.sevemtrentservices.com 161, 1 A 8. June , 2014 Bacardi Foundation c/o Roger D. Haagenson, Trustee 201 SE 19th Street Fort Lauderdale, Fl 33316 Re: Port of Islands Hotel& Resort Dear Roger: Below are the basic terms and conditions upon which I will move forward with the acquisition of the property referenced below. I understand that your entity is the current first mortgage holder with respect to the property and that any agreement to purchase the property is subject to completion of the foreclosure action against the property and settlement of outstanding taxes, assessments and tax certificates. This Letter of Intent is in no way to be construed to be a legally binding instrument as a legally binding agreement can only be affected by the execution of formal purchase and sale agreement. Upon execution of this Letter of Intent, we will have our attorney prepare a written purchase agreement (the "Purchase Agreement") for your client's review. The Purchase Agreement will include the terms and conditions of this letter that are agreed upon by the parties and such other terms and conditions as are reasonably requested by either party. 1. Purchaser: A Florida limited liability company to-be-formed by Luis Navas ("Purchaser") 2. Seller: Roger D. Haagenson, Facundo Bacardi and Sherry L. Haagenson as Trustees of the BACARDI FOUNDATION, created under a Declaration of Trust dated May l9, 1992, as amended by a First Amendment dated June 17, 1992 and as amended and restated in whole by Agreement dated August l 1, 1993 ("Seller"). 3. Property: 12400 Union Road, Naples, Florida, a 9.83+ acre parcel of land improved with two buildings totaling approximately 80,000 SF ("Property"). 4. Purchase Price: The purchase price for the Property will be One Million One Hundred Thousand Dollars ($1,100,000). Three Hundred Fifty Thousand Dollars ($350,000)shall be paid in the form of a 5 year balloon, 5% interest only promissory note payable to Seller secured by a first mortgage against the Property and personally guaranteed by the principal of Purchaser (the "Seller Financing") and the remainder shall be paid in cash at closing via certified check or wire 1611 A 8 transfer ("Purchase Price"). The Purchase Price shall be allocated in Puchaser's reasonable discretion. 5. Earnest Money: Within one (1) business day from the execution of the Purchase Agreement, Purchaser will deposit with an escrow agent ("Escrow Agent") earnest money equal to One Hundred Thousand and No/100 Dollars ($100,000.00) ("Earnest Money"). The Earnest Money shall be refundable during the Inspection Period (as defined below) and thereafter, non- refundable unless the contingencies to closing as outlined herein are not satisfied prior to closing. If, after the expiration of the Inspection Period, Purchaser fails to close on the property for any reason other than Seller's default, Seller will receive the Earnest Money and any accrued interest thereon as full and liquidated damages. 6. Inspection Period: Purchaser will have fifteen (15) days from the effective date of the Purchase Agreement (the "Inspection Period") during which to perform an environmental assessment, building inspection, soil studies, survey, title examination, engineering, zoning review, and any other investigation which Purchaser deems necessary. Seller will agree to allow Purchaser to inspect the property for the purpose of performing these investigations. Prior to the end of the Inspection Period, Purchaser shall have the right to terminate the Purchase Agreement for any reason whatsoever, and, upon such termination, Purchaser shall receive a refund on the Earnest Money and neither party shall have any further obligations with respect to the Purchase Agreement. 7. Closing: Purchaser will have thirty (30) days from the expiration of the Inspection Period or the date upon which Seller acquires title following the foreclosure process, whichever is later, during which to close on its purchase of the Property. 8. Contingencies: The obligations of the Purchaser are contingent on the following: - Seller obtaining title to the property through foreclosure and conveying good and marketable fee simple title to the Property; and - Settlement of all outstanding taxes, assessments and tax certificates against the property including an abatement of 50% of the non-ad valorem assessments against the Property for a period of 6 years. If Seller is unable to satisfy these contingencies on or before July 31, 2014, then Purchaser shall have the right to terminate the Purchase Agreement and receive refund of the Earnest Money. 9. Representations and Warranties: Any representations and warranties of either party will be included in the Purchase Agreement. 10. Sales Commissions: No sales commission will be paid by Seller or Purchaser unless both Seller and Purchaser otherwise expressly agree in writing. 11. Assignment: Purchaser shall have the right to assign the Purchase Agreement to any entity in which Purchaser or Purchaser's members are the sole owners. . . , 1611 48 . This LOI is not and shall not be deemed to constitute a binding agreement; (ii)that an agreement between the parties to this LOI does not and shall not exist unless and until the parties have duly executed the Purchase Agreement approved by their respective counsel and covering the terms of this LOI and all other essential terms of the subject matter of this proposed transaction; and (iii) that such essential terms, including, without limitation, defaults and remedies and title survey matters,have not been agreed t ,y the parties and are subject to further negotiations, PURCHASER: "" SELLER: 06/1 7/1 4 1611 ft8 , Million Gallons per Month T v a O O C C C E G O N / I N n N N z N O NM N O N , N p N ,��y v w D NO 3 H Q N vet :� � w 3 ND a - ° - f< oam N w i v v w '‹ c N ` H F; ft w NJ ''''�° m 7J A N N C D III ;`3 CD A n O w az ly Q N w ° .. CD o. O N D '.# g.s d / w /:' N A Q r A O T ..E Y"Y,. aeq`Y $1 A N , �y� y a:4 xk �T : A < . , . , 16FI A 8 r y , 0 ^,.y 4 '•r u, m co N 00 4 N m O O _ 4 .-1 O.. o° 2 rc r N 00 N .. m r m �'m N. N. N N r 00 N _<V — I ti 5 - 0 4 r -r u� r 0 ., r 4 V j - - ON N c-i GO ry O La r N lD Cr, r r I N 0 v 0 tD r N 00.00 N _I r ~O C M ,-3.:..' O ON M r '-I 4 00 00 0 N N N 00 l0 N O'M O M m, Q0 M r - U) fa _,......._i............._...........—. .... ...-.........._,.y.._..,...... ....(00 O 00 0. .r r1 O N �i1 O l4D i W ,-O N CO'N r lD ON N N W l0 N O;M 41 M M r 0\ N N- W r M ae 00 — —; ,,,_ a, 4 • . N 4 0 0) 4 I ti 00 Q, In Ol L0 r N 00>O 1. l0 �ul ON;.. N .ti r r N O 00 4 M 4100 O N G� r --'1 0 1 4' 1 !i -,i ................. .-�--.«- .a)I N 7 a ^ -- 0 \ 0) 00 Ln r N a) M .D 4 O CO co . of oo-r m N 7 : N •^I O co • Q to ^ N ul 07 O N O v 0) 0' i■ CC I m 0i N lD ^ 0 00 C.)`4 O r N 00 N in,:ID N �.,. a 0 ra I• N In .-1 ri .w N -, .0 W v 0,.D LD N to N O! Z p ,-1 u-, G .nos n to M i-.. '� O ^ O m V1 N N Ci N, N D O.4 O • .0 r E;, J, u' 0: • m, 00 00 Ln ^ N �-i. r N O m CO .. m r,i 0 CO .f1 7. N r-I .--i N 4 n 0 N 0 N N 00 .D r .D • • f.:. r .n lP r, 0 0) r 00 _ N, .n Om N. m::n r C c' .;;L V.: . 4 CO N c l0 rV.01 0 ✓) �fJ r L,-, lD r C ,11 O O Jr, ✓i ti O`. 0; .a .� O 4 v 0 N 4 N rV i 4 l0 N n O: M 0 \ m .,_o._..... .-1 Ir:....1 0 00 r1 00 00 0) ^ x M 00 00:'00 O .-1• O '-I •n-I r 10 N M a N M's 00 N O to i 0) 0 m '.._,_,.,.....0 0 .....a. N 0 0- TS r s r 4 to 4 In .-1 N > O __ N- C r - ' N n r O N a N O c-1 .^.0 CO r 0 - 0) _._._. _,...,..._........... ................ .u....,�.a„..,,,µ.. y a a v y x T. r1 c 3 o c a,c 2 0 m 0 v 0) a, al ry, CU t7. on on N O O -p O 2 p — i Y ■2 0.1) 3 3 - ` y: O C y n R _s- c i" C ~ y ro V 3 co 0 �= �' n ? c a F s v y '-� d a) J 5 ^J 1 y>y 3 IIIH 3 3 3 - 3 v ro y 3 3 ° 3 3 °m 16t A8 FLORIDA DEPARTMENT OF RICK SCOTTGOVERNOR ENVIRONMENTAL PROTECTION CARLOS LOPEZ-CANTFRA South District Office LT GOVERNOR aP.O. Box 2549 I IEKSCHIEL T VINYARD JR Fort Myers,FL 33902-2549 SECRJ I ARY SENT BY ELECTRONIC MAIL In the Matter of an Application for Permit by: Port of the Islands Community Improvement District Collier County-DW Calvin Teague Port of the Islands WRF Severn Trent Management Services File Number: FLA141704-009-DW2P Naples,Florida 34114 Everglades West Coast Basin Email: cal.teague @stservices.com NOTICE OF PERMIT ISSUANCE Enclosed is Permit Number FLA 141704-009 to operate the Port of the Islands WRF issued under Chapter 403,Florida Statutes. Monitoring requirements under this permit are effective on July 1,2014. Until such time,the permittee shall continue to monitor and report in accordance with previously effective permit requirements,if any. The Department's proposed agency action shall become final unless a timely petition for an administrative hearing is filed under Sections 120.569 and 120.57, Florida Statutes,within fourteen days of receipt of notice. The procedures for petitioning for a hearing are set forth below. A person whose substantial interests are affected by the Department's proposed permitting decision may petition for an administrative proceeding(hearing)under Sections 120.569 and 120.57,Florida Statutes. The petition must contain the information set forth below and must be filed(received by the Clerk)in the Office of General Counsel of the Department at 3900 Commonwealth Boulevard,Mail Station 35,Tallahassee,Florida 32399-3000. Under Rule 62-110.106(4),Florida Administrative Code,a person may request an extension of the time for filing a petition for an administrative hearing. The request must be filed(received by the Clerk)in the Office of General Counsel before the end of the time period for filing a petition for an administrative hearing. Petitions by the applicant or any of the persons listed below must be filed within fourteen days of receipt of this written notice. Petitions filed by any persons other than those entitled to written notice under Section 120.60(3),Florida Statutes,must be filed within fourteen days of publication of the notice or within fourteen days of receipt of the written notice,whichever occurs first. Section 120.60(3),Florida Statutes,however,also allows that any person who has asked the Department in writing for notice of agency action may file a petition within fourteen days of receipt of such notice,regardless of the date of publication. The petitioner shall mail a copy of the petition to the applicant at the address indicated above at the time of filing. The failure of any person to file a petition or request for an extension of time within fourteen days of receipt of notice shall constitute a waiver of that person's right to request an administrative determination(hearing)under Sections 120.569 and 120.57,Florida Statutes. Any subsequent intervention(in a proceeding initiated by another party)will be only at the discretion of the presiding officer upon the filing of a motion in compliance with Rule 28-106.205,Florida Administrative Code. A petition that disputes the material facts on which the Department's action is based must contain the following information,as indicated in Rule 28-106.201,Florida Administrative Code: (a) The name and address of each agency affected and each agency's file or identification number,if known; (b) The name,address,any e-mail address,any facsimile number,and telephone number of the petitioner,if the petitioner is not represented by an attorney or a qualified representative;the name,address,and telephone number of the petitioner's representative,if any,which shall be the address for service purposes during the course of the proceeding; and an explanation of how the petitioner's substantial interests will be affected by the determination; (c) A statement of when and how the petitioner received notice of the Department's decision; (d) A statement of all disputed issues of material fact.If there are none,the petition must so indicate; Page 1 of 2 1611 A 8 PERMITTEE NAME: Port of Islands Community Improvement Dist. P.A.FILE NO.: FLA141704-009-DW2P FACILITY NAME: Port of the Islands WRF NOTICE OF PERMIT ISSUANCE (e) A concise statement of the ultimate facts alleged,including the specific facts the petitioner contends warrant reversal or modification of the Department's proposed action; (f) A statement of the specific rules or statutes the petitioner contends require reversal or modification of the Department's proposed action,including an explanation of how the alleged facts relate to the specific rules or statutes; and (g) A statement of the relief sought by the petitioner,stating precisely the action petitioner wishes the Department to take with respect to the Department's proposed action. Mediation under Section 120.573,Florida Statutes,is not available for this proceeding. This permit action is final and effective on the date filed with the Clerk of the Department unless a petition(or request for an extension of time)is filed in accordance with the above. Upon the timely filing of a petition(or request for an extension of time),this permit will not be effective until further order of the Department. Any party to the permit has the right to seek judicial review of the permit action under Section 120.68,Florida Statutes,by the filing of a notice of appeal under Rules 9.110 and 9.190,Florida Rules of Appellate Procedure,with the Clerk of the Department in the Office of General Counsel,3900 Commonwealth Boulevard,Mail Station 35,Tallahassee,Florida,32399-3000,and by filing a copy of the notice of appeal accompanied by the applicable filing fees with the appropriate district court of appeal. The notice of appeal must be filed within 30 days from the date when this permit action is filed with the Clerk of the Department. Executed in Ft.Myers,Florida. STATE OF FLORIDA DEPARTMENT OF ENVIRO'NMENTAL PROTECTION Jo/9:7 .Iglehart Director of District Management FILING AND ACKNOWLEDGMENT FILED,on this date,under Section 120.52,Florida Statutes,with the designated Deputy Clerk,receipt of which is hereby acknowledged. r LI.AO`t a May 2>.20I4 IClark Date] CERTIFICATE OF SERVICE The undersigned hereby certifies that this NOTICE OF PERMIT ISSUANCE and all copies were mailed or emailed before the close of business on May 2,2014,to the listed persons. May 2,2014_,...,,,,.._ .............. Name Date JMI/RW/ISC Enclosures Copies furnished to: Dr.Ronald Benson P.E.,via email(RonBenson @HMeng.com) Dawn Barnard;via email(DawnBarnard @HMeng.com) Deanna Newburg,DEP—Ft. Myers;via email Ron Walters,DEP—Ft.Myers;via email Page 2 of 2 1611 A 8 RICK SCOTT FLORIDA DEPARTMENT OF GOVERNOR ENVIRONMENTAL PROTECTION CARLOS LOPEZ-CANTERA 404' South District Office LT.GOVERNOR `4F1, , P.O.Box 2549 Fort Myers,FL 33902-2549 FIERSCIIEL T.VINYARD JR. SECRETARY STATE OF FLORIDA DOMESTIC WASTEWATER FACILITY PERMIT PERMITTEE: PERMIT NUMBER: FLA141704 Port of the Islands Community Improvement District FILE NUMBER: FLA141704-009-DW2P EFFECTIVE DATE: May 2,2014 RESPONSIBLE OFFICIAL: EXPIRATION DATE: May 1,2019 Calvin Teague 5911 Country Lakes Dr. Fort Myers,FL 33905 (239)245-7118 ext.301 FACILITY: Port of the Islands WRF 12600 Union Rd. Naples,FL 34114-9623 Collier County Latitude:25°57'50"N Longitude:81°30'27" W This permit is issued under the provisions of Chapter 403,Florida Statutes(F.S.),and applicable rules of the Florida Administrative Code(F.A.C.)and constitutes authorization to discharge to waters of the state under the National Pollutant Discharge Elimination System. This permit does not constitute authorization to discharge wastewater other than as expressly stated in this permit. The above named permittee is hereby authorized to operate the facilities in accordance with the documents attached hereto and specifically described as follows: WASTEWATER TREATMENT: An existing 0.200 MGD annual average daily flow(AADF)design capacity Bardenpho process and MBR process domestic wastewater treatment plant consisting of: influent screens,influent pump station at the plant,2 first anoxic basins,2 nitrification basins,2 second anoxic basins,2 reaeration basins,2 clarifiers,MBR,filtration, 1 effluent channel before chlorination,2 chlorine contact tanks, 1 effluent channel after chlorination,2 reclaimed water storage tanks(finished reuse blend), 1 reclaimed water storage pond, I sludge holding tank. The permitted capacity is limited to 0.180 MGD AADF based upon the limit of R-001 below. REUSE OR DISPOSAL: Land Application R-001: An existing 0.180 MGD annual average daily flow permitted capacity slow-rate public access system. R-001 is a reuse system which consists of a community wide system. The following ground water sources may be used to augment the supply of reclaimed water: supplemental water supply wel Is. Demineralization concentrate is blended with reclaimed water going to the slow-rate public access R-001. IN ACCORDANCE WITH:The limitations, monitoring requirements,and other conditions set forth in this cover sheet and Part I through Part IX on pages 1 through 20 of this permit. ,. . . 1611 A . ___ ,... .._ ..... ,.., _ so. oo ^-' ..... ,r. 00 '1: ... Cr, '-' ON ,.. O Q Q d dQ Q < < d Q < Q Q < N Z CA ❑ y V E V C4 CA CO CA V a C w.▪ a) V F. E c E O O O- - O O O 9 O O 9 u b3 3 x0w w w w w 44 w w w w a. E Z „j [- w _ G w w 0 LU w w w w w w LU w w w ch o a v' N a.. G 0 Y O O Y o S c% raC w [[ U N U U 7 E c F' bD 5 N Co 5 A lo ..o a, A A A A 1.5 N G a v r, 0 b p.- C7 S tJ V Ca F oo U oo ee o ° •E s � o 0 a) N v >,.: a) a) r 0 > 3 a > 3 3 q ui hT N N �` zn ¢ A G1 & U A A 0 A A > G 0 u w 3 w �, v w et a w w w w W o. 0 W a a) 0 U ,_ Wa = .0 Z o4 o V. � i won H onn? a' = = m 9 ` o cl gi a a a env ° p. aa a ° a a a b a, o 0 � `� •4• G 05 3 .5U G C C O G q C a. Q C C C C • C C C q in in ci O o % 0 3 • v' ;« bt• a) C Z g N G z c O x x z x z Q � a cc 8. 0. ° a a °• o°' cocO 'n O r2 N a y F " 3 .,�.+ J 6 eu4 a s a Ci N M `� 00 P. a c4 c4 E d -ii. v g o v o r .a 5 c ' �_ Z t N Q 22 22 2 i 2222222 2 2 2 2 2 2 2 W E a' a .. 2 o �' 0 j c a ,d q os •6D cd aa) E CQ7 CA7 a3 F-- a) a) t °° a Z u 2 3 0 ° z E E " E N E E a) W da'Co3 8 F a n t' o o d W .0c a .0 . .d .v I N a O 3 a to C N b 0 a 64 01 - 00 u 0 n, ' ac - '9 � 3 au '� o E Ltl d 7 Ca 3 A c p p oo o F� W d 7 u.. A F. w w w .0 F•• OG a 3 3 0vb c A oA .°C° O ° c v a Q U a 2 b o W w ci U3 E° v°' XiN a U U5 U C7 U Z a a. .r . , . . 1611A8 , ,...., ,_, O N ... ...... _ _ ..... ,...., a+ Q Q Q Q Q Q Q Q Q O u r z up , CA n a c V N h 01 C CU 0 .0 \O N N N M N N N N N M .. 9 0 9 9 9 o 9 9 0 9 9 9 9 ° o 3 x x x • x x I I 3 3 'E z l ,_.1 F. F- F. F w E- F- F. h .a ■] o 2 w 0 0 0 0 w 0 0 0 0 0 w w c 1 E 3 3 0 4 v �a u- ' i w iu o r Y .0 .0 G .0�o a .0 .0 .0 .o au t.N OD .N OA o, o cc c4 O 'C co, O Q a, c� 5 N •N N .3 y u�, w-, 0 3 3 I ° y ii la Q w 1 MW CO a, N a, z a a,v, .N Ot b0 E 0 U I) 0 0 a, , d 0 g to Q ¢ �.r v) v) v, v, v, , v) v) v, cn cn Q Q E 'a —Ti.L a, a, 0 0 a, a, 0 a, a, a, a, >• > W :1 o -5 a, 01) o) o0 to op o0 00 0o au cu OD' 0. C C C C •q C C C C E C n C C at FA 7) c v, `n in in 'v cn A 1 b 0 E •� U rx Q tR. 0 t0.0 $ S o 0 0 0 0 u. t a 0. -1 c4 C4 ° c4 Cr c C4 C4 c4 A; C4 a.) 0 ¢ C 222 2 22 2 2 2 2 2 2 2 2 2 2 0 8 E U v' CAD ? 0 c el '.0 o� ab o� C-7 (77 1 C a 2 5 '1 1 5. 7 ° E E E E 2 2 TA o ) a, a) 0 L 0 .O ... cv 5 '� e v c FyamO'' u 8 0 = 3 0. y o c o v O v v C C O ro CL W C V ° O p 3 O f U e W o H Ft yQ n V ,d U H H F. E • 0 O O. U P b o � b y p. 0 o pd' - co "VP 0, j a ° c •C 6 gog 8 3 V 3 0 0 , V) GQ V) G G U a4 U o o C W 1"" c2 4 . u ES , C w ca. o n 1611 A8 PERMITTEE: Port of the Islands Community Improvement District PERMIT NUMBER: FLA141704-009-DW2P 2. Reclaimed water samples shall be taken at the monitoring site locations listed in Permit Condition I.A.I.and as described below: Monitoring Site Number Description of Monitoring Site A FLW-02 As indicated on the Process Flow Diagram.flow from filtration plus flow from MBR skid. FLW-05 As indicated on the Process Flow Diagram,flow from the supplemental water supply wells. OTH-01 Sample tap on the raw water supply pipe,as indicated on the Process Flow Diagram. EFB-01 Sample point located after the filters,prior to the introduction of disinfectant,as indicated on the Process Flow Diagram. EFA-01 Sample point after disinfection,before discharge to the reuse system,as indicated on the Process Flow Diagram. FLW-06 As indicated on the Process Flow Diagram,flow of concentrate from the water treatment plant. OTH-02 Irrigation water,as indicated on the Process Flow Diagram. OTII-03 Ratio calculated from the FLW-04,FLW-05 and FLW-06 measurements. FLW-03 As indicated on the Process Flow Diagram.flow to the reclaimed water storage pond. FLW-04 As indicated on the Process Flow Dia am,flow from the chlorine contact tanks. 3. A recording flow meter with totalizer shall be utilized to measure flow and calibrated at least once every 12 months. 162-601.200(17)and.500(6)] 4. To report the"%less than detection,"count the number of fecal coliform observations that were less than detection,divide by the total number of fecal coliform observations in the month,and multiply by 100%(round to the nearest integer). [62-600.440(5)0] 5. The minimum total chlorine residual shall be limited as described in the approved operating protocol,such that the permit limitation for fecal coliform bacteria will be achieved. In no case shall the total chlorine residual be less than 1.0 mg/L. [62-600.440(5)(b);62-610.460(2);and 62-610.463(2)] 6. The maximum turbidity shall be limited as described in the approved operating protocol,such that the permit limitations for total suspended solids and fecal coliforms will be achieved. [62-610.463(2)] 7. The treatment facilities shall be operated in accordance with all approved operating protocols. Only reclaimed water that meets the criteria established in the approved operating protocol(s)may be released to system storage or to the reuse system. Reclaimed water that fails to meet the criteria in the approved operating protocol(s)shall be directed to reject storage for subsequent additional treatment or disinfection. [62-610.320(6)and 62- 610.463(2)] 8. Instruments for continuous on-line monitoring of total residual chlorine and turbidity shall be equipped with an automated data logging or recording device. [62-610.463(2)] 9. Intervals between sampling for Giardia and Cryptosporidium shall not exceed five years. /62-610.472(3)(d)] 10. The maximum specific conductance shall be limited as described in the approved operating protocol. [62- 610.865(9)(a)] IL Grab samples shall be collected during periods of minimal treatment plant pollutant removal efficiencies or maximum organic loading in the reclaimed water or effluent. [62-600.740(1)(a)2] 12. Total daily flows shall be utilized to calculate the Blend Ratio. [62-610, 62-620] 4 1611A8 . _ o 1 V' M M v., N m m C y of , y. ..4. of Z' N o V) V) V) E g b c2 c ad ' E 9 0 0 rz -a r..,.. w g „ z z 4 w .re a. V U Ni c w a v ?o (9 Ca E § 'F� V 00 00 o o cG 9 O .0+ 2 t--- 3 3 R. a ;' 0 N N qq v s E ¢ Ca cr V w W W O W al b 2 c 00 o Z -• on on E. o . y ai ai y T7 • Q 0 L O 1Q <� y W 2 O OO.�''i+ O - �J Off" 0.�" on b� O . U - O O VI v) E c U ice.. n U i O' .- o C t I o O O O O O E °.2. > ` o x 04 CL r:4> U E :4 'C u crd' 9.i . = o c o o � x'222 2 2 2 E E 4-. G w v G• •E• 8 TA c c c a o E E w O °. . o 0 I v a ,,, b o a •7. o o^ 6 w I:d c• am �� ° a' 9 { R. x 2, o _ [ w VwwUUF, 4. c a Qa N 0 0 N • 0 8 a0 > 1611 A ' PERMITTEE: Port of the Islands Community Improvement District PERMIT NUMBER: FLA141704-009-DW2P 2. Samples shall be taken at the monitoring site locations listed in Permit Condition I.B.1.and as described below: Monitoring Site Number Descri.tion of Monitorin:Site FLW-01 As indicated on the Process Flow Dia am flow meter on influent line to.lant hcadworks. CAL-01 Calculated .ercenta•a(%)of flow c .acct (TMADF/.ermitted ca.acitv)x 100 INF-01 . a . .• . o�n�rnr•n ...'...... �� 3. Influent samples shall be collected so that they do not contain digester supernatant or return activated sludge,or any other plant process recycled waters. [62-601.500(4)] 4. A recording flow meter with totalizer shall be utilized to measure flow and calibrated at least once every 12 months. [62-601.200(17)and.500(6)] 5. Sampling results for giardia and cryptosporidium shall be reported on DEP Form 62-610.300(4)(a)4,Pathogen Monitoring,which is attached to this permit. This form shall be submitted to the Department's South District Office and to DEP's Reuse Coordinator in Tallahassee. [62-610.300(4)(a)] 6. The sample collection,analytical test methods and method detection limits(MDLs)applicable to this permit shall be conducted using a sufficiently sensitive method to ensure compliance with applicable water quality standards and effluent limitations and shall be in accordance with Rule 62-4.246,Chapters 62-160 and 62-601, F.A.C.,and 40 CFR 136,as appropriate. The list of Department established analytical methods,and corresponding MDLs(method detection limits)and PQLs(practical quantitation limits),which is titled"FAC 62-4 MDL/PQL Table(April 26,2006)" is available at http://www.dep.state.fl.us/labs/library/index.htm. The MDLs and PQLs as described in this list shall constitute the minimum acceptable MDL/PQL values and the Department shall not accept results for which the laboratory's MDLs or PQLs are greater than those described above unless alternate MDLs and/or PQLs have been specifically approved by the Department for this permit. Any method included in the list may be used for reporting as long as it meets the following requirements: a. The laboratory's reported MDL and PQL values for the particular method must be equal or less than the corresponding method values specified in the Department's approved MDL and PQL list; b. The laboratory reported MDL for the specific parameter is less than or equal to the permit limit or the applicable water quality criteria,if any,stated in Chapter 62-302,F.A.C. Parameters that are listed as "report only" in the permit shall use methods that provide an MDL,which is equal to or less than the applicable water quality criteria stated in 62-302,F.A.C.;and c. If the MDLs for all methods available in the approved list are above the stated permit limit or applicable water quality criteria for that parameter,then the method with the lowest stated MDL shall be used. When the analytical results are below method detection or practical quantitation limits,the permittee shall report the actual laboratory MDL and/or PQL values for the analyses that were performed following the instructions on the applicable discharge monitoring report. Where necessary,the permittee may request approval of alternate methods or for alternative MDLs or PQLs for any approved analytical method. Approval of alternate laboratory MDLs or PQLs are not necessary if the laboratory reported MDLs and PQLs are less than or equal to the permit limit or the applicable water quality criteria,if any,stated in Chapter 62-302,F.A.C. Approval of an analytical method not included in the above- referenced list is not necessary if the analytical method is approved in accordance with 40 CFR 136 or deemed acceptable by the Department. [62-4.246, 62-160] 7. The permittee shall provide safe access points for obtaining representative influent,reclaimed water,and effluent samples which are required by this permit. [62-601.500(5)] 8. Monitoring requirements under this permit are effective on the first day of the second month following the effective date of the permit.Until such time,the permittee shall continue to monitor and report in accordance with previously effective permit requirements,if any. During the period of operation authorized by this permit, 6 1611A8 PERMITTEE: Port of the Islands Community Improvement District PERMIT NUMBER: FLA141704-009-DW2P the permittee shall complete and submit to the Department Discharge Monitoring Reports(DMRs)in accordance with the frequencies specified by the REPORT type(i.e.monthly,quarterly,semiannual,annual, etc.)indicated on the DMR forms attached to this permit.Unless specified otherwise in this permit,monitoring results for each monitoring period shall be submitted in accordance with the associated DMR due dates below. DMRs shall be submitted for each required monitoring period including periods of no discharge. REPORT Type on DMR Monitoring Period Mail or Electronically Submit by Monthl First da of month-last day of month 28th day of following month Quarterly January 1-March 31 April 28 April 1 -June 30 July 28 July 1 -September 30 October 28 October 1 -December 31 January 28 Semiannual January 1 -June 30 July 28 July 1 -December 31 January 28 Annual January 1 -December 31 January 28 The permittee may submit either paper or electronic DMR forms.If submitting paper DMR forms,the permittee shall make copies of the attached DMR forms,without altering the original format or content unless approved by the Department,and shall mail the completed DMR forms to the Department by the twenty-eighth(28th)of the month following the month of operation at the address specified below: Florida Department of Environmental Protection South District Office 2295 Victoria Ave.,Suite 364 Fort Myers FL 33901 If submitting electronic DMR forms,the permittee shall use the electronic DMR system(s)approved in writing by the Department and shall electronically submit the completed DMR forms to the Department by the twenty- eighth(28th)of the month following the month of operation.Data submitted in electronic format is equivalent to data submitted on signed and certified paper DMR forms. (62-620.610(18)1[62-601.300(1),(2), and(3)/ 9. During the period of operation authorized by this permit,reclaimed water or effluent shall be monitored annually for the primary and secondary drinking water standards contained in Chapter 62-550,F.A.C.,(except for asbestos,color,odor,and corrosivity). These monitoring results shall be reported to the Department annually on the DMR. During years when a permit is not renewed,a certification stating that no new non- domestic wastewater dischargers have been added to the collection system since the last reclaimed water or effluent analysis was conducted may be submitted in lieu of the report. The annual reclaimed water or effluent analysis report or the certification shall be completed and submitted in a timely manner so as to be received by the Department at the address identified on the DMR by June 28 of each year. Approved analytical methods identified in Rule 62-620.100(3)(j),F.A.C.,shall be used for the analysis. if no method is included for a parameter,methods specified in Chapter 62-550,F.A.C.,shall be used. [62-601.300(4)][62-601.500(3)][62- 610.300(4)] 10. An annual scan of the parameters listed as primary and secondary drinking water standards in Chapter 62-550, F.A.C.(except for turbidity,total coliforms,color,and corrosivity),shall be conducted for the concentrate and the blend. Results of the annual scans and annual summary shall be submitted with the June DMR each year. [62-6/0.865(8)(/)& (11)] 1 I. The permittee shall submit an Annual Reuse Report using DEP Form 62-610.300(4)(a)2.on or before January 1 of each year. [62-610.870(3)] 12. Operating protocol(s)shall be reviewed and updated periodically to ensure continuous compliance with the minimum treatment and disinfection requirements and established demineralization concentrate blend ratio and specific conductance limit. Updated operating protocols shall be submitted to the Department's South District Office for review and approval upon revision of the operating protocol(s)and with each permit application. [62-6/0.320(6)][62-610.463(2)][62-610.865(9)1 7 1611 8 PERMITTEE: Port of the Islands Community Improvement District PERMIT NUMBER: FLA141704-009-DW2P 13. The permittee shall maintain an inventory of storage systems. The inventory shall be submitted to the Department's South District Office at least 30 days before reclaimed water will be introduced into any new storage system. The inventory of storage systems shall be attached to the annual submittal of the Annual Reuse Report. [62-610.464(5)] 14. Unless specified otherwise in this permit,all reports and other information required by this permit,including 24-hour notifications,shall be submitted to or reported to,as appropriate,the Department's South District Office at the address specified below: Florida Department of Environmental Protection South District Office 2295 Victoria Ave.,Suite 364 Ft.Myers,Florida 33901 Phone Number-(239)344-5600 FAX Number-(850)412-0590 (All FAX copies and e-mails shall be followed by original copies.) [62-620.305] 15. All reports and other information shall be signed in accordance with the requirements of Rule 62-620.305, F.A.C.[62-620.305] II. BIOSOLIDS MANAGEMENT REQUIREMENTS 1. Biosolids generated by this facility may be transferred to Synagro,200 NW Fifth St.,Okeechobee FL 34972,or disposed of in a Class I solid waste landfill.Transferring biosolids to an alternative biosolids treatment facility does not require a permit modification.However,use of an alternative biosolids treatment facility requires submittal of a copy of the agreement pursuant to Rule 62-640.880(1)(c),F.A.C.,along with a written notification to the Department at least 30 days before transport of the biosolids. [62-620.320(6), 62- 640.880(1)] 2. The permittee shall monitor and keep records of the quantities of biosolids generated,received from source facilities,treated,distributed and marketed,land applied,used as a biofuel or for bioenergy,transferred to another facility,or landfilled.These records shall be kept for a minimum of five years. [62-640.650(4)(a)/ 3. Biosolids quantities shall be monitored by the permittee as specified below. Results shall be reported on the permittee's Discharge Monitoring Report in accordance with Condition I.B.8. Biosolids Limitations Monitoring Requirements 1 Frequency Sample Monitor Parameter Units Max/ Limit Statistical Basis of Type ing Min Analysis Site Number Biosolids Quantity dry tons Max Report Monthly Total Monthly Calculated RMP-1 (Landfilled) Biosolids Quantity dry tons Max Report Monthly Total Monthly Calculated RMP-1 (Transferred) [62-640.650(5)(a)1] 4. Biosolids quantities shall be calculated as listed in Permit Condition 11.3 and as described below: Monitoring Site Number Description of Monitoring Site Calculations RMP-1 Monthly Total of Biosolids Landfilled or Transferred. 8 • 1611 A 8 PERMITTEE: Port of the Islands Community Improvement District PERMIT NUMBER: FLA141704-009-DW2P 5. The treatment,management,transportation,use,land application,or disposal of biosolids shall not cause a violation of the odor prohibition in subsection 62-296.320(2),F.A.C. [62-640.400(6)] 6. Storage of biosolids or other solids at this facility shall be in accordance with the Facility Biosolids Storage Plan. [62-640.300(4)] 7. Biosolids shall not be spilled from or tracked off the treatment facility site by the hauling vehicle. [62- 640.400(9)] 8. Disposal of biosolids,septage,and"other solids"in a solid waste disposal facility,or disposal by placement on land for purposes other than soil conditioning or fertilization,such as at a monofill,surface impoundment,waste pile,or dedicated site,shall be in accordance with Chapter 62-701,F.A.C. [62-640.100(6)(6)&(c)] 9. The permittee shall not be held responsible for treatment and management violations that occur after its biosolids have been accepted by a permitted biosolids treatment facility with which the source facility has an agreement in accordance with subsection 62-640.880(1)(c),F.A.C.,for further treatment,management,or disposal. [62-640.880(1)(6)] 10. The permittee shall keep hauling records to track the transport of biosolids between the facilities. The hauling records shall contain the following information: Source Facility Biosolids Treatment Facility or Treatment Facility 1. Date and time shipped 1. Date and time received 2. Amount of biosolids shipped 2. Amount of biosolids received 3. Degree of treatment(if applicable) 3. Name and ID number of source facility 4. Name and ID Number of treatment facility 4. Signature of hauler 5. Signature of responsible party at source 5. Signature of responsible party at treatment facility facility 6. Signature of hauler and name of hauling firm A copy of the source facility hauling records for each shipment shall be provided upon delivery of the biosolids to the biosolids treatment facility or treatment facility.The treatment facility permittee shall report to the Department within 24 hours of discovery any discrepancy in the quantity of biosolids leaving the source facility and arriving at the biosolids treatment facility or treatment facility. [62-640.880(4)] 11. If the permittee intends to accept biosolids from other facilities,a permit revision is required pursuant to paragraph 62-640.880(2)(d),F.A.C. [62-640.880(2)(d)] III. GROUND WATER REQUIREMENTS I, The permittee shall give at least 72-hours notice to the Department's South District Office,prior to the installation of any monitoring wells. [62-520.600(6)(h)] 2. Before construction of new ground water monitoring wells,a soil boring shall be made at each new monitoring well location to properly determine monitoring well specifications such as well depth,screen interval,screen slot,and filter pack. [62-520.600(6)(g)] 3. Within 30 days after installation of a monitoring well,the permittee shall submit to the Department's South District Office well completion reports and soil boring/lithologic logs on the attached DEP Form(s)62- 520.900(3),Monitoring Well Completion Report. [62-520.600(6)0)and.900(3)] 4. All piezometers and monitoring wells not part of the approved ground water monitoring plan shall be plugged and abandoned in accordance with Rule 62-532.500(5),F.A.C.,unless future use is intended. [62-532.500(5)) 9 1611 A 8 PERMITTEE: Port of the Islands Community Improvement District PERMIT NUMBER: FLA141704-009-DW2P 5. For the Part III Public Access system,all ground water quality criteria specified in Chapter 62-520,F.A.C., shall be met at the edge of the zone of discharge. The zone of discharge for Land Application Site R-001 shall extend horizontally 100 feet from the application site(s)or to the property boundaries,whichever is less,and vertically to the base of the shallow aquifer. [62-520.200(27)][62-520.465] 6. The ground water minimum criteria specified in Rule 62-520.400 F.A.C.,shall be met within the zone of discharge. [62-520.400 and 62-520.420(4)] 7. If the concentration for any constituent listed in Permit Condition 11I.10.in the natural background quality of the ground water is greater than the stated maximum,or in the case of pH is also less than the minimum,the representative background quality shall be the prevailing standard. [62-520.420(2)1 8. During the period of operation authorized by this permit,the permittee shall continue to sample ground water at the monitoring wells identified in Permit Condition I11.9.,below in accordance with this permit and the approved ground water monitoring plan prepared in accordance with Rule 62-520.600,F.A.C. [62-520.600] [62-610.463] 9. The following monitoring wells shall be sampled for Reuse System R-001. Monitoring Alternate Well Name and/or Description of Monitoring Location Well ID Aquifer New or Monitored Existing MWB-20409 Background monitoring well located upgradient from a pollution Surficial Existing source to measure the change in the level of pollutants in the ground water relative to a compliance well. MWC-48471 Compliance monitoring well located at the edge of the zone of Surficial Existing discharge,downgradient from a pollution source to measure the change in the level of pollutants in the ground water. MWI-48470 Well located downgradient from a pollution source and within the zone Surficial Existing of discharge. MWI-48472 Well located downgradient from a pollution source and within the zone Surficial Existing of dischar e. _ MWC=Compliance;MWI3=Background;MWI=Intermediate;MWP=Piezometer �._.._ [62-520.600][62-610.463] 10. The following parameters shall be analyzed for each monitoring well identified in Permit Condition 111.9.: Parameter Compliance Units Sample Type Monitoring Well Limit Fre.uencv Water Level Relative to NGVD Report feet In Situ Quarterly Nitrogen,Nitrate,Total(as N) 10 mg/L Grab Quarterly Solids,Total Dissolved(TDS) 500 mg/L Grab Quarterly Arsenic,Total Recoverable 10 ug/L Grab Quarterly Chloride(as Cl) 250 mg/L Grab Quarterly Cadmium,Total Recoverable 5 ug/L Grab Quarterly Chromium,Total Recoverable 100 ug/L Grab Quarterly Lead,Total Recoverable 15 ug/L Grab Quarterly Coliform,Fecal 0 #/100mL Grab Quarterly PH 6.5-8.5 s.u. In Situ Quarterly Sulfate,Total 250 mg/L Grab Quarterly Turbidity Report NTH Grab Quarterly Sodium,Total Recoverable 160 m 'L Grab Quarterly [62-520.600(11)(b)][62-601.300(3), 62-601.700, and Figure 3 of 62-601][62-601.300(6)][62-520.310(5)] 10 1611A8 PERMITTEE: Port of the Islands Community Improvement District PERMIT NUMBER: FLA141704-009-DW2P 11. Water levels shall be recorded before evacuating each well for sample collection. Elevation references shall include the top of the well casing and land surface at each well site(NAVD allowable)at a precision of plus or minus 0.01 foot. [62-520.600(11)(c)][62-610.463(3)(a)] 12. Ground water monitoring wells shall be purged prior to sampling to obtain representative samples. [62- 160.210][62-601.700(5)] 13. Analyses shall be conducted on unfiltered samples,unless filtered samples have been approved by the Department's South District Office as being more representative of ground water conditions. [62-520.310(5)] 14. Ground water monitoring test results shall be submitted on Part D of Form 62-620.910(10)in accordance with Permit Condition I.B.8. [62-520.600(11)(b)J[62-601.300(3), 62.601.700, and Figure 3 of 62-601][62- 620.610(18)1 15. If any monitoring well becomes inoperable or damaged to the extent that sampling or well integrity may be affected,the permittee shall notify the Department's South District Office within two business days from discovery,and a detailed written report shall follow within ten days after notification to the Department. The written report shall detail what problem has occurred and remedial measures that have been taken to prevent recurrence or request approval for replacement of the monitoring well.All monitoring well design and replacement shall be approved by the Department's South District Office before installation.[62-520.600(6)(1)] IV. ADDITIONAL REUSE AND LAND APPLICATION REQUIREMENTS A. Part III Public Access System(s) I. Use of reclaimed water is authorized within the general service area. The following uses of reclaimed water are authorized within this general service area: Fire Protection, Other Landscape Irrigation, Residential Developments. [62-620.630(10)(a)] 2. This reuse system includes the following major user(s)of reclaimed water(i.e.,using 0.1 MGD or more)and general service area(s): Site Number User Name User Type Capacity(MGD) Acreage PAA-1 The Cays Residential Developments 0.029 10.74 PAA-2 Stella Maris Phase I Residential Developments 0.012 4.48 PAA-3 Stella Maris Phase II Residential Developments 0.011 4 PAA-4 Stella Maris Phase III Residential Developments 0.008 3.15 PAA-5 Orchid Cove Residential Developments 0.041 15 PAA-6 Newport Cay Residential Developments 0.009 3.3 PAA-7 Evening Star Cay Residential Developments 0.007 2.75 PAA-8 Sunrise Cay Residential Developments 0.010 3.72 PAA-9 Morninjstar Cay Residential Developments 0.009 3.3 PAA-10 Sunset Cay Condos Residential Developments 0.013 4.72 mm PAA-11 Hotel and Marina Residential Developments 0.014 5.2 PAA-12 Undeveloped land,highway Fire Protection 0.143 53.02 medians,and fire protection Total 0.306 113.38 [62-610.800(5)][62-620.630(10)(b)] 11 161. 1 A8 PERMITTEE: Port of the Islands Community Improvement District PERMIT NUMBER: FLA141704-009-DW2P 3. New major users of reclaimed water(i.e.,using 0.1 MGD or more)may be added to the reuse system using the general permit described in Rule 62-610.890,F.A.C.,if the requirements in this rule are complied with. Application for use of this general permit shall be made using Form 62-610.300(4)(a)1. [62-610.890] 4. Cross-connections to the potable water system are prohibited. [62-610.469(7)] 5. A cross-connection control program shall be implemented and/or remain in effect within the areas where reclaimed water will be provided for use and shall be in compliance with the Rule 62-555.360,F.A.C. [62- 610.469(7)] 6. The permittee shall conduct inspections within the reclaimed water service area to verify proper connections,to minimize illegal cross-connections,and to verify both the proper use of reclaimed water and that the proper backflow prevention assemblies or devices have been installed and tested. Inspections are required when a customer first connects to the reuse distribution system. Subsequent inspections are required as specified in the cross-connection control and inspection program. [62-610.469(7)(h)] 7. If an actual or potential(e.g.no dual check device on residential connections served by a reuse system)cross- connection between the potable and reclaimed water systems is discovered,the permittee shall: a. Immediately discontinue potable water and/or reclaimed water service to the affected area if an actual cross-connection is discovered. b. If the potable water system is contaminated,clear the potable water lines. c. Eliminate the cross-connection and install a backflow prevention device as required by the Rule 62- 555.360.F.A.C. d. Test the affected area for other possible cross-connections. e. Within 24 hours,notify the Department's South District Office's domestic wastewater and drinking water programs. f. Within 5 days of discovery of an actual or potential cross-connection,submit a written report to the Department's South District Office detailing:a description of the cross-connection,how the cross- connection was discovered,the exact date and time of discovery,approximate time that the cross- connection existed,the location,the cause,steps taken to eliminate the cross-connection,whether reclaimed water was consumed,and reports of possible illness,whether the drinking water system was contaminated and the steps taken to clear the drinking water system,when the cross-connection was eliminated,plan of action for testing for other possible cross-connections in the area,and an evaluation of the cross-connection control and inspection program to ensure that future cross-connections do not occur. [62-555.350(3)and 62-555.3601162-620.610(20)] 8. Maximum obtainable separation of reclaimed water lines and potable water lines shall be provided and the minimum separation distances specified in Rule 62-610.469(7),F.A.C.,shall be provided.Reuse facilities shall be color coded or marked. Underground piping which is not manufactured of metal or concrete shall be color coded using Pantone Purple 522C using light stable colorants.Underground metal and concrete pipe shall be color coded or marked using purple as the predominant color. [62-610.469(7)] 9. In constructing reclaimed water distribution piping,the permittee shall maintain a 75-foot setback distance from a reclaimed water transmission facility to public water supply wells. No setback distances are required to other potable water supply wells or to any nonpotable water supply wells. [62-610.471(3)] 10. A setback distance of 75 feet shall be maintained between the edge of the wetted area and potable water supply wells,unless the utility adopts and enforces an ordinance prohibiting potable water supply wells within the reuse service area. No setback distances are required to any nonpotable water supply well,to any surface water, to any developed areas,or to any private swimming pools,hot tubs,spas,saunas,picnic tables,barbecue pits,or barbecue grills. [62-610.471(1), (2), (5), and(7)] 12 A8 PERMITTEE: Port of the Islands Community Improvement District PERMIT NUMBER: FLA141704-009-DW2P 1 1. Reclaimed water shall not be used to fill swimming pools,hot tubs,or wading pools. [62-610.469(4)] 12. Low trajectory nozzles,or other means to minimize aerosol formation shall be used within 100 feet from outdoor public eating,drinking,or bathing facilities. [62-610.471(6)] 13. A setback distance of 100 feet shall be maintained from indoor aesthetic features using reclaimed water to adjacent indoor public eating and drinking facilities. [62-610.471(8)] 14. The public shall be notified of the use of reclaimed water.This shall be accomplished by posting of advisory signs in areas where reuse is practiced,notes on scorecards,or other methods. [62-610.468(2)] 15. All new advisory signs and labels on vaults,service boxes,or compartments that house hose bibbs along with all labels on hose bibbs,valves,and outlets shall bear the words"do not drink"and"no beber"along with the equivalent standard international symbol. In addition to the words"do not drink"and"no beber,"advisory signs posted at storage ponds and decorative water features shall also bear the words"do not swim"and"no nadar"along with the equivalent standard international symbols. Existing advisory signs and labels shall be retrofitted,modified,or replaced in order to comply with the revised wording requirements.For existing advisory signs and labels this retrofit,modification,or replacement shall occur within 365 days after the date of this permit. For labels on existing vaults,service boxes,or compartments housing hose bibbs this retrofit, modification,or replacement shall occur within 730 days after the date of this permit. [62-610.468, 62- 610.469] 16. The permittee shall ensure that users of reclaimed water are informed about the origin,nature,and characteristics of reclaimed water;the manner in which reclaimed water can be safely used;and limitations on the use of reclaimed water. Notification is required at the time of initial connection to the reclaimed water distribution system and annually after the reuse system is placed into operation. A description of on-going public notification activities shall be included in the Annual Reuse Report. [62-610.468(6)] 17. Routine aquatic weed control and regular maintenance of storage pond embankments and access areas are required. [62-610.414(8)] 18. Overflows from emergency discharge facilities on storage ponds shall be reported as abnormal events in accordance with Permit Condition IX.20. [62-610.800(9)] Supplemental Water Supplies-Ground Water 19. An approved backflow prevention device,as described in Rule 62-555.360,F.A.C.,shall be provided on the pipe from each well connected into the reclaimed water system. [62-610.472(4)] 20. The supplemental water supply pipes and appurtenances shall be color coded and marked to differentiate them from the reclaimed water and potable water facilities. [62-610.472(4)] 21. Facilities used to connect supplemental water supplies into the reclaimed water distribution system shall be located and documented in the record drawings for the reuse system. [62-610.472(7)] V. OPERATION AND MAINTENANCE REQUIREMENTS A. Staffing Requirements I. During the period of operation authorized by this permit,the wastewater facilities shall be operated under the supervision of a(n)operator(s)certified in accordance with Chapter 62-602,F.A.C. In accordance with Chapter 62-699,F.A.C.,this facility is a Category I,Class C facility and,at a minimum,operators with appropriate certification must be on the site as follows: A Class C or higher operator 6 hours/day for 7 days/week. The lead/chief operator must be a Class C operator, or higher. 13 161 1. A 8 PERMITTEE: Port of the Islands Community Improvement District PERMIT NUMBER: FLA141704-009-DW2P /62-620.630(311162-699.310][62-610.462] 2. An operator meeting the lead/chief operator class for the plant shall be available during all periods of plant operation."Available"means able to be contacted as needed to initiate the appropriate action in a timely manner. [62-699.311(1)] B. Capacity Analysis Report and Operation and Maintenance Performance Report Requirements 1. The application to renew this permit shall include an updated capacity analysis report prepared in accordance with Rule 62-600.405,F.A.C. [62-600.405(5)] 2. The application to renew this permit shall include a detailed operation and maintenance performance report prepared in accordance with Rule 62-600.735,F.A.C. [62-600.735(1)] C. Recordkeeping Requirements 1. The permittee shall maintain the following records and make them available for inspection on the site of the permitted facility. a. Records of all compliance monitoring information,including all calibration and maintenance records and all original strip chart recordings for continuous monitoring instrumentation,including,if applicable,a copy of the laboratory certification showing the certification number of the laboratory,for at least three years from the date the sample or measurement was taken; b. Copies of all reports required by the permit for at least three years from the date the report was prepared; c. Records of all data,including reports and documents,used to complete the application for the permit for at least three years from the date the application was filed; d. Monitoring information,including a copy of the laboratory certification showing the laboratory certification number,related to the residuals use and disposal activities for the time period set forth in Chapter 62-640,F.A.C.,for at least three years from the date of sampling or measurement; e. A copy of the current permit; f. A copy of the current operation and maintenance manual as required by Chapter 62-600,F.A.C.; g. A copy of any required record drawings; h. Copies of the licenses of the current certified operators; i. Copies of the logs and schedules showing plant operations and equipment maintenance for three years from the date of the logs or schedules. The logs shall,at a minimum,include identification of the plant;the signature and license number of the operator(s)and the signature of the person(s)making any entries;date and time in and out;specific operation and maintenance activities,including any preventive maintenance or repairs made or requested;results of tests performed and samples taken,unless documented on a laboratory sheet;and notation of any notification or reporting completed in accordance with Rule 62-602.650(3), F.A.C. The logs shall be maintained on-site in a location accessible to 24-hour inspection,protected from weather damage,and current to the last operation and maintenance performed;and j. Records of biosolids quantities,treatment,monitoring,and hauling for at least five years. [62-620.350, 62-602.650, 62-640.650(4)] VI. SCHEDULES I. The permittee is not authorized to discharge to waters of the state after the expiration date of this permit,unless: a. The permittee has applied for renewal of this permit at least 180 days before the expiration date of this permit using the appropriate forms listed in Rule 62-620.910,F.A.C.,and in the manner established in the Department of Environmental Protection Guide to Permitting Wastewater Facilities or Activities Under 14 1611 A8 PERMITTEE: Port of the Islands Community Improvement District PERMIT NUMBER: FLA141704-009-DW2P Chapter 62-620,F.A.C.,including submittal of the appropriate processing fee set forth in Rule 62-4.050, F.A.C.;or b. The permittee has made complete the application for renewal of this permit before the permit expiration date. [62-620.335(1)-(4)] VII. INDUSTRIAL PRETREATMENT PROGRAM REQUIREMENTS I. This facility is not required to have a pretreatment program at this time.[62-625.500] VIII. OTHER SPECIFIC CONDITIONS 1. In the event that the treatment facilities or equipment no longer function as intended,are no longer safe in terms of public health and safety,or odor,noise,aerosol drift,or lighting adversely affects neighboring developed areas at the levels prohibited by Rule 62-600.400(2)(a),F.A.C.,corrective action(which may include additional maintenance or modifications of the permitted facilities)shall be taken by the permittee. Other corrective action may be required to ensure compliance with rules of the Department. Additionally,the treatment, management,use or land application of residuals shall not cause a violation of the odor prohibition in Rule 62- 296.320(2),F.A.C. [62-600.410(8)and 62-640.400(6)] 2. The deliberate introduction of stormwater in any amount into collection/transmission systems designed solely for the introduction(and conveyance)of domestic/industrial wastewater;or the deliberate introduction of stormwater into collection/transmission systems designed for the introduction or conveyance of combinations of storm and domestic/industrial wastewater in amounts which may reduce the efficiency of pollutant removal by the treatment plant is prohibited,except as provided by Rule 62-610.472,F.A.C. [62-604.130(3)] 3. Collection/transmission system overflows shall be reported to the Department in accordance with Permit Condition IX.20. [62-604.550][62-620.610(20)] 4. The operating authority of a collection/transmission system and the permittee of a treatment plant are prohibited from accepting connections of wastewater discharges which have not received necessary pretreatment or which contain materials or pollutants(other than normal domestic wastewater constituents): a. Which may cause fire or explosion hazards;or b. Which may cause excessive corrosion or other deterioration of wastewater facilities due to chemical action or pH levels;or c. Which are solid or viscous and obstruct flow or otherwise interfere with wastewater facility operations or treatment;or d. Which result in the wastewater temperature at the introduction of the treatment plant exceeding 40°C or otherwise inhibiting treatment;or e. Which result in the presence of toxic gases,vapors,or fumes that may cause worker health and safety problems. [62-604.130(5)] 5. The treatment facility,storage ponds for Part II systems,rapid infiltration basins,and/or infiltration trenches shall be enclosed with a fence or otherwise provided with features to discourage the entry of animals and unauthorized persons. [62-600.400(2)(b)] 6. Screenings and grit removed from the wastewater facilities shall be collected in suitable containers and hauled to a Department approved Class I landfill or to a landfill approved by the Department for receipt/disposal of screenings and grit. [62-701.300(1)(a)] 15 1611 AB PERMITTEE: Port of the Islands Community Improvement District PERMIT NUMBER: FLA141704-009-DW2P 7. Where required by Chapter 471 or Chapter 492,F.S.,applicable portions of reports that must be submitted under this permit shall be signed and sealed by a professional engineer or a professional geologist,as appropriate. [62-620.310(4)] 8. The permittee shall provide verbal notice to the Department's South District Office as soon as practical after discovery of a sinkhole or other karst feature within an area for the management or application of wastewater, wastewater residuals(sludges),or reclaimed water. The permittee shall immediately implement measures appropriate to control the entry of contaminants,and shall detail these measures to the Department's South District Office in a written report within 7 days of the sinkhole discovery. [62-620.320(6)] 9. The permittee shall provide adequate notice to the Department of the following: a. Any new introduction of pollutants into the facility from an industrial discharger which would be subject to Chapter 403,F.S.,and the requirements of Chapter 62-620,F.A.C.,if it were directly discharging those pollutants;and b. Any substantial change in the volume or character of pollutants being introduced into that facility by a source which was identified in the permit application and known to be discharging at the time the permit was issued. Adequate notice shall include information on the quality and quantity of effluent introduced into the facility and any anticipated impact of the change on the quantity or quality of effluent or reclaimed water to be discharged from the facility. [62-620.625(2)] IX. GENERAL CONDITIONS 1. The terms,conditions,requirements,limitations,and restrictions set forth in this permit are binding and enforceable pursuant to Chapter 403,Florida Statutes. Any permit noncompliance constitutes a violation of Chapter 403,Florida Statutes,and is grounds for enforcement action,permit termination,permit revocation and reissuance,or permit revision. [62-620.610(1)] 2. This permit is valid only for the specific processes and operations applied for and indicated in the approved drawings or exhibits. Any unauthorized deviations from the approved drawings,exhibits,specifications,or conditions of this permit constitutes grounds for revocation and enforcement action by the Department. [62- 620.610(2)] 3. As provided in subsection 403.087(7),F.S.,the issuance of this permit does not convey any vested rights or any exclusive privileges. Neither does it authorize any injury to public or private property or any invasion of personal rights,nor authorize any infringement of federal,state,or local laws or regulations. This permit is not a waiver of or approval of any other Department permit or authorization that may be required for other aspects of the total project which are not addressed in this permit. [62-620.610(3)] 4. This permit conveys no title to land or water,does not constitute state recognition or acknowledgment of title, and does not constitute authority for the use of submerged lands unless herein provided and the necessary title or leasehold interests have been obtained from the State. Only the Trustees of the Internal Improvement Trust Fund may express State opinion as to title. [62-620.610(4)] 5. This permit does not relieve the permittee from liability and penalties for harm or injury to human health or welfare,animal or plant life,or property caused by the construction or operation of this permitted source;nor does it allow the permittee to cause pollution in contravention of Florida Statutes and Department rules,unless specifically authorized by an order from the Department. The permittee shall take all reasonable steps to minimize or prevent any discharge,reuse of reclaimed water,or residuals use or disposal in violation of this permit which has a reasonable likelihood of adversely affecting human health or the environment. It shall not be a defense for a permittee in an enforcement action that it would have been necessary to halt or reduce the permitted activity in order to maintain compliance with the conditions of this permit. [62-620.610(5)] 16 1611A8. PERMITTEE: Port of the Islands Community Improvement District PERMIT NUMBER: FLA141704-009-DW2P 6. If the permittee wishes to continue an activity regulated by this permit after its expiration date,the permittee shall apply for and obtain a new permit. [62-620.610(6)] 7. The permittee shall at all times properly operate and maintain the facility and systems of treatment and control, and related appurtenances,that are installed and used by the permittee to achieve compliance with the conditions of this permit. This provision includes the operation of backup or auxiliary facilities or similar systems when necessary to maintain or achieve compliance with the conditions of the permit. [62-620.610(7)] 8. This permit may be modified,revoked and reissued,or terminated for cause. The filing of a request by the permittee for a permit revision,revocation and reissuance,or termination,or a notification of planned changes or anticipated noncompliance does not stay any permit condition. [62-620.610(8)] 9. The permittee,by accepting this permit,specifically agrees to allow authorized Department personnel,including an authorized representative of the Department and authorized EPA personnel,when applicable,upon presentation of credentials or other documents as may be required by law,and at reasonable times,depending upon the nature of the concern being investigated,to: a. Enter upon the permittee's premises where a regulated facility,system,or activity is located or conducted, or where records shall be kept under the conditions of this permit; b. Have access to and copy any records that shall be kept under the conditions of this permit; c. Inspect the facilities,equipment,practices,or operations regulated or required under this permit;and d. Sample or monitor any substances or parameters at any location necessary to assure compliance with this permit or Department rules. [62-620.610(9)] 10. In accepting this permit,the permittee understands and agrees that all records,notes,monitoring data,and other information relating to the construction or operation of this permitted source which are submitted to the Department may be used by the Department as evidence in any enforcement case involving the permitted source arising under the Florida Statutes or Department rules,except as such use is proscribed by Section 403.1 1 1, F.S.,or Rule 62-620.302,F.A.C. Such evidence shall only be used to the extent that it is consistent with the Florida Rules of Civil Procedure and applicable evidentiary rules. [62-620.610(10)] 11. When requested by the Department,the permittee shall within a reasonable time provide any information required by law which is needed to determine whether there is cause for revising,revoking and reissuing,or terminating this permit,or to determine compliance with the permit. The permittee shall also provide to the Department upon request copies of records required by this permit to be kept. If the permittee becomes aware of relevant facts that were not submitted or were incorrect in the permit application or in any report to the Department,such facts or information shall be promptly submitted or corrections promptly reported to the Department. /62-620.610(11)] 12. Unless specifically stated otherwise in Department rules,the permittee,in accepting this permit,agrees to comply with changes in Department rules and Florida Statutes after a reasonable time for compliance;provided, however,the permittee does not waive any other rights granted by Florida Statutes or Department rules. A reasonable time for compliance with a new or amended surface water quality standard,other than those standards addressed in Rule 62-302.500,F.A.C.,shall include a reasonable time to obtain or be denied a mixing zone for the new or amended standard. [62-620.610(12)] 13. The permittee,in accepting this permit,agrees to pay the applicable regulatory program and surveillance fee in accordance with Rule 62-4.052,F.A.C. [62-620.610(13)1 14. This permit is transferable only upon Department approval in accordance with Rule 62-620.340,F.A.C. The permittee shall be liable for any noncompliance of the permitted activity until the transfer is approved by the Department. [62-620.610(14)] 17 1611 A 8 PERMITTEE: Port of the Islands Community Improvement District PERMIT NUMBER: FLA141704-009-DW2P 15. The permittee shall give the Department written notice at least 60 days before inactivation or abandonment of a wastewater facility or activity and shall specify what steps will be taken to safeguard public health and safety during and following inactivation or abandonment. [62-620.610(15)] 16. The permittee shall apply for a revision to the Department permit in accordance with Rules 62-620.300,F.A.C., and the Department of Environmental Protection Guide to Permitting Wastewater Facilities or Activities Under Chapter 62-620,F.A.C.,at least 90 days before construction of any planned substantial modifications to the permitted facility is to commence or with Rule 62-620.325(2),F.A.C.,for minor modifications to the permitted facility. A revised permit shall be obtained before construction begins except as provided in Rule 62-620.300, F.A.C. [62-620.610(16)] 17. The permittee shall give advance notice to the Department of any planned changes in the permitted facility or activity which may result in noncompliance with permit requirements.The permittee shall be responsible for any and all damages which may result from the changes and may be subject to enforcement action by the Department for penalties or revocation of this permit. The notice shall include the following information: a. A description of the anticipated noncompliance; b. The period of the anticipated noncompliance,including dates and times;and c. Steps being taken to prevent future occurrence of the noncompliance. [62-620.610(17)] 18. Sampling and monitoring data shall be collected and analyzed in accordance with Rule 62-4.246 and Chapters 62-160,62-601,and 62-610,F.A.C.,and 40 CFR 136,as appropriate. a. Monitoring results shall be reported at the intervals specified elsewhere in this permit and shall be reported on a Discharge Monitoring Report(DMR),DEP Form 62-620.910(10),or as specified elsewhere in the permit. b. If the permittee monitors any contaminant more frequently than required by the permit,using Department approved test procedures,the results of this monitoring shall be included in the calculation and reporting of the data submitted in the DMR. c. Calculations for all limitations which require averaging of measurements shall use an arithmetic mean unless otherwise specified in this permit. d. Except as specifically provided in Rule 62-160.300,F.A.C.,any laboratory test required by this permit shall be performed by a laboratory that has been certified by the Department of Health Environmental Laboratory Certification Program(DOH ELCP). Such certification shall be for the matrix,test method and analyte(s)being measured to comply with this permit.For domestic wastewater facilities,testing for parameters listed in Rule 62-160.300(4),F.A.C.,shall be conducted under the direction of a certified operator. e. Field activities including on-site tests and sample collection shall follow the applicable standard operating procedures described in DEP-SOP-001/01 adopted by reference in Chapter 62-160,F.A.C. f. Alternate field procedures and laboratory methods may be used where they have been approved in accordance with Rules 62-160.220,and 62-160.330,F.A.C. [62-620.610(18)] 19. Reports of compliance or noncompliance with,or any progress reports on,interim and final requirements contained in any compliance schedule detailed elsewhere in this permit shall be submitted no later than 14 days following each schedule date. [62-620.610(19)] 20. The permittee shall report to the Department's South District Office any noncompliance which may endanger health or the environment. Any information shall be provided orally within 24 hours from the time the permittee becomes aware of the circumstances. A written submission shall also be provided within five days of the time the permittee becomes aware of the circumstances. The written submission shall contain:a description 18 A8 1611 PERMITTEE: Port of the Islands Community Improvement District PERMIT NUMBER: FLA141704-009-DW2P of the noncompliance and its cause;the period of noncompliance including exact dates and time,and if the noncompliance has not been corrected,the anticipated time it is expected to continue;and steps taken or planned to reduce,eliminate,and prevent recurrence of the noncompliance. a. The following shall be included as information which must be reported within 24 hours under this condition: (1) Any unanticipated bypass which causes any reclaimed water or effluent to exceed any permit limitation or results in an unpermitted discharge, (2) Any upset which causes any reclaimed water or the effluent to exceed any limitation in the permit, (3) Violation of a maximum daily discharge limitation for any of the pollutants specifically listed in the permit for such notice,and (4) Any unauthorized discharge to surface or ground waters. b. Oral reports as required by this subsection shall be provided as follows: (1) For unauthorized releases or spills of treated or untreated wastewater reported pursuant to subparagraph(a)4.that are in excess of 1,000 gallons per incident,or where information indicates that public health or the environment will be endangered,oral reports shall be provided to the STATE WARNING POINT TOLL FREE NUMBER(800)320-0519,as soon as practical,but no later than 24 hours from the time the permittee becomes aware of the discharge.The permittee,to the extent known, shall provide the following information to the State Warning Point: (a) Name,address,and telephone number of person reporting; (b) Name,address,and telephone number of permittee or responsible person for the discharge; (c) Date and time of the discharge and status of discharge(ongoing or ceased); (d) Characteristics of the wastewater spilled or released(untreated or treated,industrial or domestic wastewater); (e) Estimated amount of the discharge; (f) Location or address of the discharge; (g) Source and cause of the discharge; (h) Whether the discharge was contained on-site,and cleanup actions taken to date; (i) Description of area affected by the discharge,including name of water body affected,if any;and (j) Other persons or agencies contacted. (2) Oral reports,not otherwise required to be provided pursuant to subparagraph b.1 above,shall be provided to the Department's South District Office within 24 hours from the time the permittee becomes aware of the circumstances. c. If the oral report has been received within 24 hours,the noncompliance has been corrected,and the noncompliance did not endanger health or the environment,the Department's South District Office shall waive the written report. [62-620.610(20)1 21. The permittee shall report all instances of noncompliance not reported under Permit Conditions 1X.17.,IX.18., or IX.19.of this permit at the time monitoring reports are submitted. This report shall contain the same information required by Permit Condition IX.20.of this permit. [62-620.610(21)] 22. Bypass Provisions. a. "Bypass"means the intentional diversion of waste streams from any portion of a treatment works. b. Bypass is prohibited,and the Department may take enforcement action against a permittee for bypass, unless the permittee affirmatively demonstrates that: (1) Bypass was unavoidable to prevent loss of life,personal injury,or severe property damage;and (2) There were no feasible alternatives to the bypass,such as the use of auxiliary treatment facilities, retention of untreated wastes,or maintenance during normal periods of equipment downtime. This condition is not satisfied if adequate back-up equipment should have been installed in the exercise of reasonable engineering judgment to prevent a bypass which occurred during normal periods of equipment downtime or preventive maintenance;and (3) The permittee submitted notices as required under Permit Condition IX.22.c.of this permit. 19 1611k8 PERMITTEE: Port of the Islands Community Improvement District PERMIT NUMBER: FLA141704-009-DW2P c. If the permittee knows in advance of the need for a bypass,it shall submit prior notice to the Department,if possible at least 10 days before the date of the bypass. The permittee shall submit notice of an unanticipated bypass within 24 hours of learning about the bypass as required in Permit Condition 1X.20.of this permit. A notice shall include a description of the bypass and its cause;the period of the bypass, including exact dates and times;if the bypass has not been corrected,the anticipated time it is expected to continue;and the steps taken or planned to reduce,eliminate,and prevent recurrence of the bypass. d. The Department shall approve an anticipated bypass,after considering its adverse effect,if the permittee demonstrates that it will meet the three conditions listed in Permit Condition IX.22.b.(1)through(3)of this permit. e. A permittee may allow any bypass to occur which does not cause reclaimed water or effluent limitations to be exceeded if it is for essential maintenance to assure efficient operation. These bypasses are not subject to the provisions of Permit Condition IX.22.b.through d.of this permit. [62-620.610(22)] 23. Upset Provisions. a. "Upset"means an exceptional incident in which there is unintentional and temporary noncompliance with technology-based effluent limitations because of factors beyond the reasonable control of the permittee. (1) An upset does not include noncompliance caused by operational error,improperly designed treatment facilities,inadequate treatment facilities,lack of preventive maintenance,careless or improper operation. (2) An upset constitutes an affirmative defense to an action brought for noncompliance with technology based permit effluent limitations if the requirements of upset provisions of Rule 62-620.610,F.A.C., are met. b. A permittee who wishes to establish the affirmative defense of upset shall demonstrate,through properly signed contemporaneous operating logs,or other relevant evidence that: (1) An upset occurred and that the permittee can identify the cause(s)of the upset; (2) The permitted facility was at the time being properly operated; (3) The permittee submitted notice of the upset as required in Permit Condition IX.20.of this permit;and (4) The permittee complied with any remedial measures required under Permit Condition IX.5.of this permit. c. In any enforcement proceeding,the burden of proof for establishing the occurrence of an upset rests with the permittee. d. Before an enforcement proceeding is instituted,no representation made during the Department review of a claim that noncompliance was caused by an upset is final agency action subject to judicial review. [62-620.610(23)] Executed in Ft.Myers,Florida. 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F a c4,-oco v c a g „ c oo N d o 6 — o Ao I -, - z gz ,.gz o -g ' Q^ 'gz U w 7w-1 O FNg ;� II F II U II U F II U.0 II II op II U.0 Ly ti y � 2 cn 1611A8 DAILY SAMPLE RESULTS -PART B Permit Number: FLA141704-009 Facility: Port of the Islands WRF Monitoring Period From: To: • BOD, Chlorine, Coliform, Nitrogen, Phosphorus, pH' Solids,Total Turbidity Flow Flow Flow Carbonaceous Total Fecal Total Total (as P) s u Suspended NTU MGD MGD MGD 5 day,20C Residual #/l00mL mg/L mg/L mg/L mg/L (For Disinfection) mg/L , , 500.0 4 55 00600 1•1) 1. ?1 0 51151 1 51 5. 51 Mon.Site EFA-Ol EFA-0l EFA-Ol EFA-0l EFA-01 EFA-01 EFB-01 EFB-01 FLW-01 FLW-02 FLW-03 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 { 21 22 .m. _ 23 24 25 26 27 28 29 30 31 Total Mo Avg. ._.___ _._-._....._........ — �_., PLANT STAFFING: Day Shift Operator Class: Certificate No: Name: Evening Shift Operator Class: Certificate No: Name: Night Shift Operator Class: Certificate No: Name: Lead Operator Class: Certificate No: Name: ISSUANCE/REISSUANCE DATE:MAY 2,2014 DEP Form 62-620 910(10),Effective Nov 29, 1994 , . . 1611 A8 DAILY SAMPLE RESULTS -PART B Permit Number: FLAI41704-009 Facility: Port of the Islands WRF Monitoring Period From: To: Flow Flow Flow - BOD, Solids,Total Solids,Total Specific pH(Blend) Arsenic, • MGD (Ground (Concentrate) Carbonaceous Suspended Suspended Conductance s u Total Water) MGD 5 day,20C (Influent) (Blend) (Blend) Recoverable • MGD (Influent) mg/L mg/L umhos/cm (ug/L) mg/L Code 50050 , 5005Q 50050 Mon Site FLW-04 FLW-05 FLW-06 80082 00530 O0530 00095 40499 00978 INF-0l INF-0l OTH-02 OTH-02 OTH-02 EFA-Ol 1 2 3 _ 4 5 . 6 7 8 9 10 f 11 12 . 13 • 14 • • 15 16 • . r 17 18 ' 19 20 21 22 23 24 25 26 , 27 . 28 . 29 . 30 • 31 Total Mo Avg PLANT STAFFING: Day Shift Operator Class: Certificate No: Name: Evening Shift Operator Class: Certificate No: Name: Night Shift Operator Class: Certificate No: Name: Lead Operator Class: Certificate No: Name: ISSUANCE/REISSUANCE DATE:MAY 2,2014 DEP Form 62-620.910(10),Effective Nov 29,1994 • , , , 16I1 A 8 uIIIIIIIliHhlII i,-A W w 111110 ,_ w oc c 1 im 'Q p Y 2 C w F N E °' c E E d o A o v v o o p 111 1111111111 la d ce c d x T Il,S i w ^W7 ou o l i t o 8 d 2. c.Z c ) � L°. c c a a 0 i - v o z F� "' rx . , ,,,A („., Z a $ o rh 1c., 1 >-.1 inimiiimmorn 3 C4 EE (BEEEEEIlI1fl 0 .7 -8 8 c, 3 R U 0 z o. m ° E O P U Q v � d o_ -' z Cd— o i i Q a 3 o d d a w U n C O a $ z Q]'" v w 'O OD td 1 W � '� > I1i i E w.rte I1I ! _.._... _.._._e....::..._....._::_._.....m..._......... .. . . $ ........ ........_ U ti . . . .. l6ilAg_ _ .. a13w , m 2 _T,U -a W E H o < a F 3 a W 'a O N O O r' Z > 8 z z P. 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C o t vVi y ? e °° E e= °a a a S •• H.5p W 3 s G vQ 5o t W d cr � C a w `a 7 i $ v 0 500t1.-6 ..4 G e . v a A.'4 a s— V' G oU A > Wv� .S a Gam, oEiltxtt`' oa cEbatAo4wcltcSt o m •C w -0- - A i a o Z ° e e c v d `. v,AA v . W pCra. _ gG ° .'°' o-;AAVQ -, o>- ��• F ."4v°�vo•�+.t'o,ota'a° E U ,."5. —m oS Q °o a�- 0U a C °° st E E o E e 1147 0 w °g o'° - ow.gym a.2 B u 4 A^ ar, _ _ No. n. 2AF+mAd °�i�in cU v, w,.,w dz,..AUFd TC4 ..z04 1611 . A8 Florida Department of Environmental Protection m i Twin Towers Office Bldg.,2600 Blair Stone Road,Tallahassee,Florida 32399-2400 PATHOGEN MONITORING Part I-Instructions 1. Completion of this report is required by Rules 62-610,463(4),62-610.472(3)(d),62-610.525(13),62- 610.568(11),62-610.568(12),and 62-610.652(6)(c),F.A.C.,for all domestic wastewater facilities that provide reclaimed water to certain types of reuse activities. The schedule for sampling and reporting shall be in accordance with the permit for the facility. If a schedule for sampling or re-sampling is not included in the permit,the following schedule shall apply: a. Routine Sampling: If sampling is required once every two years,this report shall be submitted on or before November 28 of each even numbered year(2006,2008,2010,etc.). If sampling is required once every five years,this report shall be submitted with the application for permit renewal. If sampling is required quarterly,this report shall be submitted on or before February 28,May 28, August 28,and November 28 of each year. b. Subsequent Re-Sampling: If subsequent re-sampling is required by Item 9 in Part I of this form,this form shall be submitted for the subsequent re-sampling(s)in accordance with the schedule established in Item 9 in Part,I of this form. 2. Submit one copy of this form and a copy of the laboratory's final report for the analysis of Giardia and Cryptosporidium to each of the following two addresses: a. The appropriate DEP district office(attention Domestic Wastewater Program). Addresses for the DEP district offices are available at www.dep.state.fl.us/secretary/dist/default.htm. b. DEP Water Reuse Coordinator Mail Station 3540 2600 Blair Stone Road Tallahassee,Florida 32399-2400 3. Please type or print legibly. 4. In Part II,Items 7 through 12 need to be completed only if this is the first submittal of this report,if the information in Items 7 through 12 has changed since the last submittal,or if the information in any of these questions has not been previously provided. 5. Part III is to be used when sampling for Giardia and Cryptosporidium at the treatment plant. Part III is also to be used when sampling for Giardia and Cryptosporidium in a supplemental water supply(see Rule 62-610.472,F.A.C.). DEP Form 62-610.300(4)(a)4 March 9,2006 Page 1 of 8 1611 a8 6. For each sample,record the sample volume obtained in liters. 7. For Giardia,record the concentrations in cysts per 100 liters. For Cryptosporidium,record the concentrations in oocysts per 100 liters. Sufficient sample volumes shall be collected and processed such that the detection limit is no greater than 5 cysts or oocysts per 100 liters. Detection levels on the order of 1 cyst or oocyst per 100 liters are recommended. If an observation is less than the detection limit,make an entry in the form "<2"(where 2 per 100 liters is the detection limit in this example). The actual detection limit will be dictated by the volumes of sample obtained,filtered,and processed. Do NOT record nondetectable values as zero. 8. EPA Method 1623 or other approved methods for reclaimed water or nonpotable waters,adjusted appropriately to accommodate the detection limit requirements,shall be used. Methods previously allowed for EPA's Information Collection Rule(ICR)shall not be used. The full requirements of the approved method,including quality assurance and quality control,are to be met. Quality assurance and sampling requirements in Chapter 62-160,F.A.C.,shall apply. Two concentrations of Giardia and Cryptosporidium shall be recorded on Part III of this form: a. Total cysts and oocysts shall be enumerated using EPA Method 1623 or other approved methods. b. Potentially viable cysts and oocysts shall be enumerated using the DAPI staining technique contained in EPA Method 1623 or similar enumeration techniques included in other approved methods. Cysts and oocysts that are stained DAPI positive or show internal structure by D.I.C.shall be considered as being potentially viable. If the laboratory reports separate values for DAPI positive and for cysts or oocysts having internal structure,the larger of the two concentrations will be reported as being potentially viable. 9. If the number of potentially viable cysts of Giardia reported exceeds 5 per 100 liters,a subsequent sample shall be taken and analyzed using EPA Method 1623 or other approved methods and reported using this form. If the number of potentially viable oocysts of Cryptosporidium reported exceeds 22 per 100 liters,a subsequent sample shall be taken and analyzed using EPA Method 1623 or other approved methods and reported using this form. This subsequent sample shall be collected within 90 days of the date the initial sample was taken,analyzed for both Giardia and Cryptosporidium,and the results of the subsequent analysis shall be submitted to DEP using this form within 60 days of sample collection. 10. Rule 62-160.300,F.A.C.,requires that all laboratories generating environmental data for submission to the DEP shall hold certification from the Department of Health's(DOH)Environmental Laboratory Certification Program(ELCP). Certification by the ELCP for analysis of Giardia and Cryptosporidium using EPA Method 1623 for non-potable waters is required. If other approved methods are used, certification by the ELCP is required for the specific method and for the test matrix. Lists of certified laboratories can be found at www.dep.state.fl.us/labs/cgi-bin/aams/index.asp 11. Samples shall be collected during peak flow periods(normally between the hours of 8:00 a.m.and 6:00 p.m.). 12. Recognizing that concentrations of these pathogens generally increase during the late summer through fall period,it is recommended that utilities sample during the August through October time period. 13. If the wastewater treatment facility uses chlorination for disinfection,samples obtained for analysis of Giardia and Cryptosporidium shall be dechlorinated. DEP Form 62-610.300(4)(a)4 March 9,2006 Page 2 of 8 1611 14. When sampling at the treatment facility,obtain a grab sample for total suspended solids(TSS)that is representative of the water leaving the filters at the treatment facility during the period when pathogen samples are being obtained. In addition,record the highest turbidity and the lowest total chlorine residual observed during the period when pathogen samples are being obtained. 15. When sampling a supplemental water supply,obtain a grab sample for total suspended solids(TSS)that is representative of the surface water or treated stormwater as it is added to the reclaimed water system. This TSS sample shall be taken during the period when pathogen samples are being obtained. In addition,record the lowest total chlorine residual observed during the period when pathogen samples are being obtained. DEP Form 62-610.300(4)(a)4 March 9,2006 Page 3 of 8 1611 A8 Part II-General Information 1. DEP wastewater facility identification number: FLA141704 Wastewater facility name: Port of the Islands WRF Permittee name: Port of the Islands Community Improvement District 2. Person completing this form: Name: Telephone: (__........ )_................................................... ,__.__............ Email address: 3. Sampling and analysis: Date samples were taken: Organization collecting the samples: Was the sample dechlorinated in the field? ❑ Yes ❑ No Was the sample refrigerated or kept on ice during shipment to the laboratory? ❑Yes ❑ No Date samples delivered to laboratory: Date analytical work was done: Laboratory doing the analysis: Laboratory's DOH Identification Number: Approved method used: ❑ EPA Method 1623 ❑ Other approved method: __ Contact person at the laboratory: __ Email address of the lab contact person: 4. Is this the first time that this form has been submitted for the facility? ❑ Yes [Please complete Questions 7 through 16.] ❑ No [Proceed to Question 5.] DEP Form 62-610.300(4)(a)4 March 9,2006 Page 4 of 8 1611 A 8 5. Is this a report of"subsequent re-sampling" required by Item 9 in Part I of this form based on concentrations of potentially viable cysts or oocysts in a previous sampling? ❑ No [Proceed to Question 6.] ❑ Yes [Attach a description of any facility or operational changes made to the treatment facilities since the time of the previous sampling and proceed to Question 61 6. Has the information requested in Questions 7 through 12(below)changed since the last submittal of this form? ❑ Yes[Please complete Questions 7 through 16.] ❑ No [Proceed to Questions 13 through 16 of Part 11 of this form. You do not need to complete Questions 7 through 121 7. Type of secondary treatment system: ❑ Conventional activated sludge ❑ Extended aeration ❑ Contact stabilization ❑ Biological nutrient removal(such as Bardenpho) ❑ Other: 8. Does this treatment facility nitrify(convert ammonia nitrogen to nitrate)? ❑ Yes ❑ No 9. Filter type: ❑ Deep bed,single media ❑ Deep bed,multiple media ❑ Shallow bed,automatic backwash ❑ Upflow(including Dynasand) ❑ Slow rate sand filter ❑ Diatomaceous earth filter ❑ Fabric filter ❑ Cartridge filter ❑ Membranes(microfiltration,ultrafiltration,membrane bioreactor,reverse osmosis) ❑ Other: ........ ......._.�_ 10. Filter Media(complete for each type of media provided): Top layer of media: Media type: Effective size: mm Uniformity coefficient: Bed depth: ........ _...___. ._ inches DEP Form 62-610.300(4)(a)4 March 9,2006 Page 5 of 8 1611 1 1 A 8 Middle layer of media: Media type: Effective size: mm Uniformity coefficient: Bed depth: inches Bottom layer of media: Media type: Effective size: mm Uniformity coefficient: Bed depth: inches 11. Filter backwash water: ❑ Backwash water is returned to the headworks of the treatment plant. ❑ Backwash water is returned to the aeration basin. ❑ Other. Please describe: 12. Disinfection system: ❑ Chlorination,gas ❑ Hypochlorite ❑ Chlorine dioxide ❑ Chlorination,other ❑ Ultraviolet ❑ Ozone ❑ Other: 13. Is chlorine added before the filters? ❑ No ❑ Yes Dose: mg/L 14. During the period that samples were taken,did you add a coagulant,coagulant aid,polyelectrolyte,or other chemical to enhance filtration? ❑ No ❑ Yes. Please list the chemicals being added and their dose. Chemical 1 -Name: Dose: mg/L Chemical 2-Name: Dose: m!1L Chemical 3-Name: Dose: mg/I,. 15. Wastewater treatment plant permitted capacity: MGD 16. Wastewater flow being treated at the time samples were collected: MGD DEP Form 62-610.300(4)(a)4 March 9,2006 Page 6 of 8 • 1611A8 PART III-PATHOGEN MONITORING REPORT FACILITY ID:FLA141704 FACILITY NAME:Port of the Islands WRF FACILITY ADDRESS: 12600 Union Rd,Naples,FL 34114 PERMITTEE NAME:Port of the Islands Community Improvement District MAILING ADDRESS:5911 Country Lakes Drive,Fort Myers,Florida 33905 DATE OF SAMPLING: Quantity or Loading Quality or Concentration Sample su em ® Sample Parameter Measurement Measurement Treatment Plant: After Filter Monitoring Site No. Turbidity 11111111111 11111111111 PARbM Code 00070 NTU TSS 11111111111111115111111 PARM Code 00530 Treatment Plant: After Disinfection Monitoring Site No. Total Coe Residual C _■ L PARM Code 50060 Volume e9 - PARM Code 71 71994 Liters Giardia,total count PARM Code GIARD total cysts/100 L Giardia,potentially viable cysts * potentially viable PARM Code VGIAR -. cysts/100 L Cryptosporidium,total count * _■ PARM Code CRYPT total oocysts/100 L Cryptosporidium,potentially viable oocysts * ", potentially viable PARM Code VCRYP oocysts/100 L Supplemental Water Supply(surface water or stormwater):After Treatment&Disinfection Monitoring Site No. TSS PARM Code 00530 -- mg/L Total Chlorine Residual PARM Code 50060 , 11111111 Volume Collected PARM Code 71994 Giardia(total count) PARM Code GIARD MIN total cysts/100 L Giardia,potentially viable cysts * potentially viable PARM Code VGIAR MI= cysts/100 L Cryptosporidium,total count * PARM Code CRYPT 1111111111.1 total oocysts/100 L Cryptosporidium,potentially viable oocysts* potentially viable PARM Code VCRYP oocysts/100 L * Data entries must be made for both total and potentially viable cysts and oocysts. DEP Form 62-610.300(4)(a)4 March 9,2006 Page 7 of 8 1611 A8 PART IV-CERTIFICATION I certify under penalty of law that I have personally examined and am familiar with the information submitted herein; and based upon my inquiry of those individuals immediately responsible for obtaining the information, I believe the submitted information is true,accurate,and complete. I am aware that there are significant penalties for submitting false information including the possibility of fine and imprisonment. Name/Title of Principle Executive Officer or Signature of Principle Executive Officer or Authorized Agent(Type or Print) Authorized Agent Telephone No. Date(YY/MM/DD) Email Address DEP Form 62-610.300(4)(a)4 March 9,2006 Page 8 of 8 161 ' A8 STATEMENT OF BASIS FOR STATE OF FLORIDA DOMESTIC WASTEWATER FACILITY PERMIT PERMIT NUMBER: FLA141704-009 P.A.FILE NUMBER: FLA141704-009-DW2P FACILITY NAME: Port of the Islands WRF FACILITY LOCATION: 12600 Union Rd.,Naples,FL 34114 Collier County NAME OF PERMITTEE: Port of the Islands Community Improvement District PERMIT WRITER: R.Walters 1. SUMMARY OF APPLICATION a. Chronology of Application Application Number: FLA141704-009-DW2P Application Submittal Date: 23 September 2013 b. Type of Facility Domestic Wastewater Treatment Plant Ownership Type: Private SIC Code: 4952 c. Facility Capacity(Design capacity is 0.200 MGD,but permitted capacity is limited based upon disposal capacity.). Existing Permitted Capacity: 0.180 MGD Annual Average Daily Flow Proposed Increase in Permitted Capacity: 0.000 MGD Annual Average Daily Flow Proposed Total Permitted Capacity: 0.180 MGD Annual Average Daily Flow d. Description of Wastewater Treatment An existing 0.200 MGD annual average daily flow(AADF)design capacity Bardenpho process and MBR process domestic wastewater treatment plant consisting of: influent screens,influent pump station at the plant,2 first anoxic basins,2 nitrification basins,2 second anoxic basins,2 reaeration basins,2 clarifiers,MBR,filtration, 1 effluent channel before chlorination,2 chlorine contact tanks, 1 effluent channel after chlorination,2 reclaimed water storage tanks(finished reuse blend), I reclaimed water storage pond, 1 sludge holding tank. The permitted capacity is limited to 0.180 MGD AADF based upon the permitted capacity of disposal. 16F1 A8 e. Description of Effluent Disposal and And Application Sites reported by applicant) Part III Public Access Reuse Customers. 2. SUMMARY OF SURFACE WATER DISCHARGE This facility does not discharge to surface waters. 3. BASIS FOR PERMIT LIMITATIONS AND MONITORING REQUIREMENTS This facility is authorized to direct reclaimed water to Reuse System R-001,a slow-rate public access system,based on the following: Parameter Units Max/ Limit Statistical Basis Rationale Min Flow MGD Max 0.180 Annual Average 62-600.400(3)(b)&62-610.810(5)FAC Max Report Monthly Average 62-600.400(3)(b)&62-610.810(5)FAC Flow(Ground Water) MGD Max Report Annual Average 62-600.400(3)(b)&62-610.810(5)FAC • Max Report Monthly Average 62-600.400(3)(b)&62-610.810(5)FAC Coliform,Fecal r #/100mL Max Report Single Sample 62-610.472(4)(a)3.FAC (Ground Water) J 4 Turbidity NTU Max Report Single Sample 62-610.463(2)FAC Solids,Total m 'L Max 5.0 Single Sample 62-610.460(1)&62-600.440(5)(03.FAC Suspended BOD,Carbonaceous Max 20.0 Annual Average 62-610.460&62-600.740(1)(b)l.a.FAC 5 day,20C mg/L Max 30.0 Monthly Average 62-600.740(1)(b)1.b.FAC Max 45.0 Weekly Average 62-600.740(1)(b)l.c.FAC Max 60.0 Single Sample 62-600.740(1)(b)l.d.FAC pH Min 6.0 Single Sample 62-600.445 FAC s.u. Max 8.5 Single Sample 62-600.445 FAC Chlorine,Total Min 1.0 Single Sample 62-600.440(5)(b),62-610.460(2),&62- Residual(For mg/L 610.463(2)FAC Disinfection) Coliform,Fecal,% percent Min 75 Monthly Total 62-600.440(5)(01.FAC less than detection Coliform,Fecal #/100mL Max 25 Single Sample 62-610.460&62-600.440(5)(02.FAC Giardia cysts/100L Max Report Single Sample 62-610.463(4)FAC Cryptosporidium oocysts/100L Max Report Single Sample 62-610.463(4)FAC Nitrogen,Total mg/L Max Report Monthly Average 62-601.300(6)FAC Phosphorus,Total mg/L Max Report Monthly Average 62-601.300(6)FAC (as P) Flow(Concentrate) Max 0.075 Daily Maximum 62-600.400(3)(b),62-610.865(8)(b)& 62-610.810(5)FAC MGD Max Report Monthly Average 62-600.400(3)(b),62-610.865(8)(b)& 62-610.810(5)FAC Max Report Annual Average 62-600.400(3)(b)&62-610.810(5)FAC Solids,Total mg/L Max Report Single Sample 62-610.865(8)(e)FAC Suspended(Blend) pH(Blend) Max Report Single Sample 62-610.865(8)(e)FAC s.u. Min Report Single Sample 62-610.865(8)(e)FAC l6IiA8 Parameter Units Max/ Limit Statistical Basis Rationale Min Specific Max 1,400 Single Sample 62-610.865(8)(c),and 62-620 FAC Conductance(Blend) umhos/cm Blend Ratio ratio Min 2.66 Single Sample 62-610.865(6)(d),and 62-620 FAC Sodium Adsorption Max 15 Single Sample 62-610.865(8)(e)FAC Ratio(Blend) ratio Sodium,Total m 'L Max Report Single Sample 62-610.865(8)(e)FAC Recoverable(Blend) Magnesium,Total mg/L Max Report Single Sample 62-610.865(8)(e)FAC Recoverable(Blend) Calcium,Total mg/L Max Report Single Sample 62-610.865(8)(e)FAC Recoverable(Blend) Chloride(as CI) m 'L Max 250 Single Sample 62-610.865(8)(e)FAC (Blend) Arsenic,Total ug/L Max Report Single Sample 62-620,FAC Recoverable Flow MGD Max Report Monthly Average 62-600.440(4)(b)FAC Other Limitations and Monitoring Requirements: Parameter Units Max/ Limit Statistical Basis Rationale Min Flow MGD Max 0.180 Annual Average 62-600.400(3)(b)FAC Max Report Monthly 62-600.400(3)(b)FAC Average Max Report 3-Month Rolling 62-600.400(3)(b)FAC Average Percent Capacity, percent Max Report 3-Month Rolling 62-600.405(4)FAC (TMADF/Permitted Average Capacity)x 100 BOD, mg/L. Max Report Single Sample 62-601.300(1)FAC Carbonaceous 5 day.20C(Influent) Solids,Total mg/L Max Report Single Sample 62-601.300(1)FAC Suspended(Influent) Monitoring - - - All Parameters 62-601 FAC&62-699 FAC and/or BPJ of Frequencies and permit writer Sample Types Sampling Locations - - All Parameters 62-601,62-610.412,62-610.463(1),62- 610.568,62-610.613 FAC and/or BPJ of sermit writer 4. DISCUSSION OF CHANGES TO PERMIT LIMITATIONS This facility does not discharge to surface waters. This is a non-NPDES facility. 5. BIOSOLIDS MANAGEMENT REOUIREMENTS Biosolids generated by this facility may be transferred to Synagro,200 NW Fifth St.,Okeechobee FL 34972,or disposed of in a Class I solid waste landfill. 1611A8 See the table below for the rationale for the biosolids quantities monitoring requirements. Parameter Units Max/ Limit Statistical Basis Rationale Min Biosolids Quantity dry tons Max Report Monthly Total 62-640.650(5)(a)1.FAC (Landfilled) Biosolids Quantity dry tons Max Report Monthly Total 62-640.650(5)(a)1.FAC (Transferred) Monitoring Frequency All Parameters 62-640.650(5)(a)FAC 6. GROUND WATER MONITORING REQUIREMENTS Ground water monitoring requirements have been established in accordance with Chapters 62-520,532,601,610,and 620,F.A.C. 7. PERMIT SCHEDULES A schedule is not included in the wastewater permit. 8. INDUSTRIAL PRETREATMENT REQUIREMENTS At this time,the facility is not required to develop an approved industrial pretreatment program.However,the Department reserves the right to require an approved program if future conditions warrant. 9. ADMINISTRATIVE ORDERS(AO)AND CONSENT ORDERS(CO) This permit is not accompanied by an AO and has not entered into a CO with the Department. 10. REQUESTED VARIANCES OR ALTERNATIVES TO REQUIRED STANDARDS No variances were requested for this facility. 11. THE ADMINISTRATIVE RECORD The administrative record including application,comments received and additional information is available for public inspection during normal business hours at the location specified in item 12. Copies will be provided at a charge per page. 12. DEP CONTACT Additional information concerning the permit and proposed schedule for permit issuance may be obtained during normal business hours from: R.Walters Engineering Specialist South District Office 2295 Victoria Ave.,Suite 364 Ft.Myers,FL 33901 Telephone No.: (239)344-5600 1611 Q LED+#413 pRl DA MINUTES OF MEETING 1 it,JUL 31 Aire: S7 PORT OF THE ISLANDS COMMUNITY IMPROVEMENT DISTRICT CL ER" OF CUURT$ The regular meeting of the Board of Supervisors of the Port of the y Island s-�ommun�tivC Improvement District was held Friday, June 20, 2014 at 10:00 a.m. at the Orchid Cove Clubhouse; 25005 Peacock Lane;Naples, Florida. Present and constituting a quorum were: Norine Dillon Chairperson Theodore Bissell Vice Chairman(Via Telephone) Anthony Davis Assistant Secretary Dale Lambert Assistant Secretary Richard Ziko Assistant Secretary Also present were: Calvin Teague District Manager Daniel Cox District Attorney Ronald Benson District Engineer Robert Edge Field Manager Robert Dick Severn Trent Services Operations Ed Metz Severn Trent Services Operations Jean Kungle POI Realty Numerous Residents The following is a summary of the discussions and actions taken at the June 20, 2014 Port of the Islands Community Improvement District's Board of Supervisors Meeting. FIRST ORDER OF BUSINESS Call to Order and Roll Call Mrs. Dillon called the meeting to order; Mr. Teague called the roll. • Mr. Bissell is expected to attend via telephone shortly due to unforeseen circumstances. On MOTION by Mr. Lambert seconded by Mr. Davis with all in favor, Mr. Theodore Bissell was authorized to exercise his voting rights via telephone due to unforeseen circumstances, as discussed. Wednesday,07-02-14 . . , . 1* 611 A June 20, 2014 Port of the Islands CID The record shall reflect Mr. Bissell is now in attendance via telephone. SECOND ORDER OF BUSINESS Approval of the Minutes of the May 16,2014 Meeting Mrs. Dillon stated each Board member received a copy of the Minutes of the May 16, 2014 Meeting; and requested any additions, corrections or deletions. There not being any, On MOTION by Mr. Lambert seconded by Mr. Davis with all in favor,the Minutes of the May 16,2014 Meeting were approved. THIRD ORDER OF BUSINESS Public Comment on Agenda Items Hearing no comments from the public,the next order of business followed. FOURTH ORDER OF BUSINESS Old Business A. Review of Landscape Maintenance Performance • There was no ride-through this month, but no issues have been identified. • The sprinklers on Cays Drive were running all day,but have been repaired. • A timer was installed on the east side of the Cays Drive lighting system to be synchronized with the one on the west side. B. Discussion of Landscape Maintenance Contract Mrs. Dillon presented a draft landscape contract for discussion; a copy of which will be entered into the public record. • Broken sprinkler heads on Cays Drive should be repaired and paid for by the landscaper since they are usually broken by the mowers. • Mr. Cox suggested adding a statement indicating the sprinkler heads will be inspected prior to and after mowing, which is known as a wet check. • A walk-through should be done with the Field Manager. • Fertilization should not be done during the wet season. • Broken lighting and rain sensors should also be the responsibility of the contractor. • The current contract includes trimming of trees, and includes removal of coconuts through a different cutting scheme. 2 Wednesday,07/02/14 1 , A 8 June 20, 2014 Port of the Islands CID • Mr. Davis was asked to find out whether 12 or 15 feet of trimming is covered under Workmen's Compensation. • A map should be done showing all control stations and sprinklers. • An alternate bid will be done. • Mr. Davis will make all requested changes to the Scope of Work. • The Board would like to receive a monthly report to be placed on the agenda for the Board meeting. • Mr. Cox will send language to be included on the contract regarding the need for better communication with the landscaper on site. • The changed contract will be sent to the Board for review; after which a copy will be sent to Soto along with the CID's expectations. C. Newport Road Traffic Control and Other Traffic Safety Issues A Project Summary was distributed to the Board for discussion; a copy of which will be entered into the official record. • More pots are needed to serve as barricades. • The contract will be amended to include painting of the ovals and the pots. • Another Stop Sign should be installed to the left of Newport. • A median will be painted in the middle of the area around the pots. • An arrow should be painted on the road. • Approximately $200 has been added to the contract. • The striping and signage will be done on July 21 and 22. D. Coconut Palm Trimming Bids • Mr. Edge has not received any bids to date from Soto. FIFTH ORDER OF BUSINESS New Business There being no new business to discuss,the next order of business followed. ,SIXTH ORDER OF BUSINESS District Manager's Report A. Approval of the May 31,2014 Financial Statements and Check Register Mr. Teague presented the May 31, 2014 Financial Statements and Check Register for the Board's discussion and acceptance; a copy of which will be entered into the official record. • Mr. Teague presented a sheet with the non-ad valorem special assessments to date. 3 Wednesday,07/02/14 1611 A 8 June 20, 2014 Port of the Islands CID ➢ Everything with the exception of Mr. Bruce Holecek and the hotel has either been paid or purchased through the tax certificate sale. ➢ If the two tax certificates do not sell, a lien will be placed on the property by the county. ➢ Mr. Cox discussed this process. • The description of Federal Express charges will be Iisted on the Check Register. • The CID is in the third year of the audit contract, and the 2014 audit is covered. There being no further discussion, On MOTION by Mr. Davis seconded by Mr. Lambert with all in favor, acceptance of the May 31, 2014 Financial Statements and Check Register was approved. B. Questions and Comments on the Proposed Fiscal Year 2015 Budget • There is no assessment increase. • The rate increase will be proposed with a utility CPI increase avoiding the formal utility rate study. • The Public Hearing regarding the rate increase of 3% will take place at the July meeting. C. Use of Construction Fund • Mr. Cox sent a letter to the Bond Trustee explaining what was validated along with a copy of the Capital Improvement Plan. • The project was not authorized. • Mr. Cox will follow up in writing regarding this project. Mrs. Dillon wants to know how Mr. Motwani's water bill will get paid. • Mr. Cox will file a notice in the public record there is an unpaid utility bill which must be paid before services are provided to the property. • Mr. Cox will send a form for Mr. Teague to sign as District Manager, which will be recorded. SEVENTH ORDER OF BUSINESS Field Manager's Report A. Discussion of June 2014 Field Manager's Report • Ed Metz will be the new Lead Operator. 4 Wednesday,07/02/14 1611 A 8 June 20, 2014 Port of the Islands CID • Mr. Edge will spend most of his time in the facility office. • Mr. Edge will continue to monitor the mosquito spraying. The record shall reflect Mr. Bissell exited the meeting via telephone. ➢ Mr. Edge will check to see if mosquito spraying can take place three days per week. • There have been some MBR repairs. • Mr. Edge is hoping to have Work Authorizations available to repair the lift stations. B. Discussion of Leaky Backflow Preventers • Debris gets into the backflow preventer which obstructs the seal. • They need to be certified before repairs can take place. • Staff is considering trying to do this in-house. Mr. Lambert discussed Severn Trent's operating invoices. • Some appear to be presented more than once and there is a question as to whether or not it is being paid twice. • The system does not allow this to happen according to Mr. Teague. • Mr. Teague suggested a spreadsheet can be done listing all of the Work Authorizations and the status. • Mr. Edge will investigate. The accident which tore out the trees was discussed. • Mr. Edge has to wait 30 days for the police report, as he did not have identification to pick up the report. EIGHTH ORDER OF BUSINESS Attorney's Report A. Update on North Hotel Foreclosure Proceedings • The Bacardi Foundation asked for an extension to file their initial brief to July 15th, which was granted; and ruling is expected in October. • Mr. Cox discussed Mr. Navar, who is proposing to purchase and rehabilitate the property. • He intends on purchasing the property for$1,100,000 and paying back a$350,000 purchase money note, which will bring$750,000 cash to the table. • The debt service needs to be paid. 5 Wednesday,07/02/14 1611 A8 June 20, 2014 Port of the Islands CID • The rate should not change. • Mr. Cox discussed the procedure. The record shall reflect Mr. Bissell re-joined the meeting via telephone. • The Board will make no additional concessions and there will be no negotiation of the delinquent assessments. B. Discussion of Direct Billing of Some Assessments • Direct billing of assessments will be discussed further once it is determined whether or not the tax certificates sold. NINTH ORDER OF BUSINESS Engineer's Report Mr. Benson presented a report on reuse of reclaimed water; a copy of which will be entered into the official record. Mr. Benson discussed the DEP permit. • The requirements for monitoring have been substantially reduced from what they were. • The total dissolved solids limit was removed from the permit, as it does not apply to this District. TENTH ORDER OF BUSINESS Supervisors' Requests Hearing no requests from Supervisors, the next order of business followed. ELEVENTH ORDER OF BUSINESS Public Comment Period Hearing no comments from the public,the next order of business followed. TWELFTH ORDER OF BUSINESS Adjournment There being no further business, On MOTION by Mr. Ziko seconded by Mr. Davis with all in favor, the meeting was adjourned at 12:49 p.m. Calvin Teague Norine Dillon Secretary Chairperson 6 Wednesday,07/02/14 16Ii.. A 8 June 20, 2014 Port of the Islands CID The record shall reflect Mr. Bissell re-joined the meeting via telephone. • The Board will make no additional concessions and there will be no negotiation of the delinquent assessments. B. Discussion of Direct Billing of Some Assessments • Direct billing of assessments will be discussed further once it is determined whether or not the tax certificates sold. NINTH ORDER OF BUSINESS Engineer's Report Mr. Benson presented a report on reuse of reclaimed water; a copy of which will be entered into the official record. Mr. Benson discussed the DEP permit. • The requirements for monitoring have been substantially reduced from what they were. • The total dissolved solids limit was removed from the permit, as it does not apply to this District. TENTH ORDER OF BUSINESS Supervisors' Requests Hearing no requests from Supervisors,the next order of business followed. ELEVENTH ORDER OF BUSINESS Public Comment Period Hearing no comments from the public,the next order of business followed. TWELFTH ORDER OF BUSINESS Adjournment There being no further business, On MOTION by Mr. Ziko seconded by Mr. Davis with all in favor, the meeting was adjourned at 12.49 Calvin Teague,_ _/) No•ine;Dillon Secretary Chairperson 6 Wednesday,07/02/14 . , cK K QUARRY COMMUNITY DEVELOPMENT DISTRICT / c/o Special District Services, Inc. n _,., , 2501 Burns Road, Suite A 161 1 At, Palm Beach Gardens, Florida 33410 (561) 630-4922 MN MAY 16 AM 8: 29 Fax: (561) 630-4923 pit ,, ,., CLE :K 'F. C CURTS 4'{' ----- , c; May 9, 2014 VIA CERTIFIED MAIL— - RETURN RECEIPT REQUESTED c c:9..o ',- CO Clerk of the Circuit Court `' Dwight E. Brock Collier County Courthouse 3315 E. Tamiami Trail, Suite 102 Naples, Florida 34112 Re: Quarry Community Development District To Whom It May Concern: Pursuant to Florida law, enclosed please find a copy of the following document relative to the above referenced Community Development District: 1.) Proposed 2014/2015 Fiscal Year Budget(Oct. 1, 2014—Sept. 30, 2015) If you have any questions or comments, please contact our office. Sincerely, SPECIAL DISTRICT SERVICES, INC. / All 4,,(4 /(4,a Laura J. Arch: Enclosure 1611k9 Quarry Community Development District Proposed Budget For Fiscal Year 2014/2015 October 1, 2014 - September 30, 2015 r 6 CONTENTS 1 6 I 1 Al I PROPOSED BUDGET II DETAILED PROPOSED BUDGET III DETAILED PROPOSED DEBT SERVICE FUND BUDGET IV ASSESSMENT COMPARISON PROPOSED BUDGET 161 1 A 9 QUARRY COMMUNITY DEVELOPMENT DISTRICT FISCAL YEAR 2014/2015 October 1,2014-September 30,2015 FISCAL YEAR 2014/2015 REVENUES BUDGET ON ROLL 0&M ASSESSMENTS 74,437 DEVELOPER DIRECT BILL 0&M ASSESSMENTS 22,696 ON ROLL DEBT ASSESSMENTS-BONDS 1,323,708 DEVELOPER DIRECT BILL DEBT ASSESSMENTS-BONDS 160,930 OTHER REVENUES 0 INTEREST INCOME 0 TOTAL REVENUES $ 1,581,772 EXPENDITURES SUPERVISOR FEES 0 PAYROLL TAXES (EMPLOYER) 0 ENGINEERING/MAINTENANCE 10,000 MANAGEMENT 36,540 LEGAL 4,000 ASSESSMENT ROLL 5,000 AUDIT FEES 4,100 ARBITRAGE REBATE FEE 500 INSURANCE 7,500 LEGAL ADVERTISING 1,200 MISCELLANEOUS 1,075 POSTAGE 800 OFFICE SUPPLIES 800 DUES&SUBSCRIPTIONS 175 TRUSTEE FEES 5,500 CONTINUING DISCLOSURE FEE 5,000 CONTINGENCY 9,360 TOTAL EXPENDITURES $ 91,551 REVENUES LESS EXPENDITURES $ 1,490,221 BOND PAYMENTS (A-1 BOND) (1,385,360) BALANCE $ 104,861 COUNTY APPRAISER&TAX COLLECTOR FEE (48,935) DISCOUNTS FOR EARLY PAYMENTS (55,926) EXCESS/(SHORTFALL) $ - CARRYOVER FROM PRIOR YEAR 0 NET EXCESS/(SHORTFALL) $ - 5/9/2014 3:06 PM DETAILED PROPOSED BUDGET 161 1 A 9 QUARRY COMMUNITY DEVELOPMENT DISTRICT FISCAL YEAR 2014/2015 October 1,2014-September 30,2015 FISCAL YEAR FISCAL YEAR FISCAL YEAR 2012/2013 2013/2014 201412015 REVENUES ACTUAL BUDGET BUDGET COMMENTS ON ROLL 0&M ASSESSMENTS 61,890 61,387 74,437#of Platted Lots X$85.01 /.925 DEVELOPER DIRECT BILL 0&M ASSESSMENTS 34,684 34,767 22,696#of Unplatted Lots X$85.01 ON ROLL DEBT ASSESSMENTS-BONDS 1,184,400 1,182,930 1,323,708 Payment To Trustee/.925 _ DEVELOPER DIRECT BILL DEBT ASSESSMENTS-BONDS 225,602 291,150 160,930 Based On Estimated Payment To Trustee _ OTHER REVENUES 0 0 0 INTEREST INCOME 222 0 0 No Change From 2013/2014 Budget TOTAL REVENUES $ 1,506,798 $ 1,570,234 $ 1,581,772 EXPENDITURES SUPERVISOR FEES 0 0 0 PAYROLL TAXES(EMPLOYER) 0 0 0 ENGINEERING/MAINTENANCE 8,227 10,000 10,000 No Change From 2013/2014 Budget MANAGEMENT 36,000 36,000 36,540 CPI Adjustment LEGAL 450 5,000 4,000 $1,000 Decrease From 2013/2014 Budget ASSESSMENT ROLL 5,000 5,000 5,000 As Per Contract AUDIT FEES 4,000 4,000 4,100$100 Increase From 2013/2014 Budget ARBITRAGE REBATE FEE 500 1,000 500 $500 Decrease From 2013/2014 Budget INSURANCE 6,500 8,000 7,500 2013/2014 Expenditure Was$6,695 LEGAL ADVERTISING 1,022 1,200 1,200 No Change From 2013/2014 Budget MISCELLANEOUS 349 1,075 1,075 No Change From 2013/2014 Budget POSTAGE 328 900 800 $100 Decrease From 2013/2014 Budget OFFICE SUPPLIES 412 900 800 $100 Decrease From 2013/2014 Budget DUES&SUBSCRIPTIONS 175 175 175 No Change From 2013/2014 Budget TRUSTEE FEES 4,815 5,000 5,500$500 Increase From 2013/2014 Budget CONTINUING DISCLOSURE FEE 5,000 5,000 5,000 No Change From 2013/2014 Budget CONTINGENCY 0 8,300, 9,360,Contingency TOTAL EXPENDITURES $ 72,778 $ 91,550 $ 91,551 REVENUES LESS EXPENDITURES $ 1,434,020 $ 1,478,684 $ 1,490,221 BOND PAYMENTS(A-1 BOND) (1,346,655) (1,385,360) (1,385,3601 2015 P&I Payments Less Earned Interest BALANCE $ 87,365 $ 93,324 $ 104,861 COUNTY APPRAISER&TAX COLLECTOR FEE (33,541) (43,551) (48,935) 3.5 Percent Of Total On Roll Assessment Roll DISCOUNTS FOR EARLY PAYMENTS (42,641) (49,773) (55,926)4 Percent Of Total On Roll Assessment Roll EXCESS/(SHORTFALL) $ 11,183 $ - $ - CARRYOVER FROM PRIOR YEAR 0 0 0 Carryover From Prior Year NET EXCESS/(SHORTFALL) $ 11,183 $ - $ - 5/9/2014 3:06 PM I 1 . , 1611A9 DETAILED PROPOSED DEBT SERVICE FUND BUDGET QUARRY COMMUNITY DEVELOPMENT DISTRICT FISCAL YEAR 2014/2015 October 1, 2014-September 30, 2015 FISCAL YEAR FISCAL YEAR FISCAL YEAR 2012/2013 2013/2014 2014/2015 REVENUES ACTUAL BUDGET BUDGET COMMENTS Interest Income 818 0 0 Projected Interest For 2014/2015 NAV Assessment Collection 1,121,053 1,094,210 1,224,430 Net Debt Service Collection Developer Direct Bill Assessment 225,602 291,150 160,930 Net Developer Direct Debt Service Collection Total Revenues $ 1,347,473 $ 1,385,360 $ 1,385,360 EXPENDITURES Principal Payments-Al 380,000 400,000 420,000 Principal Payment Due In 2015 Interest Payments-Al 982,988 952,876 927,300 Interest Payments Due In 2015 A-1 Bond Redemption 0 32,484 38,060 Estimated Excess Debt Collections Total Expenditures $ 1,362,988 $ 1,385,360 $ 1,385,360 Excess/(Shortfall) $ (15,515) $ - Series 2005 A-1 Bond Information Original Par Amount= $57,875,000 Annual Principal Payments Due= May 1st Interest Rate= 5.50% Annual Interest Payments Due= May 1st&November 1st Issue Date= October 2005 Maturity Date= May 2036 5/9/2014 3:06 PM I I I Quarry Community Development District 1 A 9 Assessment Breakdown 2014/2015 Pre Special Bond Redemptions Total Assessment Grossed up for Fees& Pre Special Redemptions Assessments Number of Units Discount(Net Assessment X/0.9251 Operation&Maintenance 401 $36,851 Debt 401 $895,135 Total 401 $931,986 Post Special Bond Redemptions Number of Units for Total O&M Grossed up for Fees& Operation&Maintenance Fiscal Year 2014-2015 Discount(Net O&M X/0.925) Platted Coach Homes 44 $4,043 Single Family Homes('55) 55 $5,054 Single Family Homes('67) 108 $9,925 Single Family Homes('75) 178 $16,358 Single Family Homes('90) 24 $2,205 5 Story Condos 0 $0 Total Platted 409 $37,586 Un-Platted Coach Homes 104 $8,841 Single Family Homes('55) 26 $2,210 * Single Family Homes('67) 33 $2,805 ' Single Family Homes('75) (96) ($8,161) • Single Family Homes('90) 0 $0 • 5 Story Condos 200 $17,001 * Total Un-Platted 267 $22,696 * Total 676 $60,282 Number of Units for Total Debt Grossed up for Fees& Debt Fiscal Year 2014-2015 Discount(Net Debt)00.9251 Platted Coach Homes 44 $30,443 Single Family Homes('55) 55 $46,973 Single Family Homes('67) 108 $101,578 Single Family Homes('75) 178 $198,205 Single Family Homes('90) 24 $51,373 5 Story Condos 0 $0 Total Platted 409 $428,573 Un-Platted Coach Homes 104 $66,560 Single Family Homes('55) 26 $20,540 • Single Family Homes('67) 33 $28,710 * Single Family Homes('75) (96) ($98,880) * Single Family Homes('90) 0 $0 * 5 Story Condos 200 $144,000 * Total Un-Platted 267 $160,930 * Total 676 $589,503 Total Gross Operating&Maintenance Assessment Number of Total Units Total Gross Pm Special Redemption Total Gross Post Special Redemption Total Gross O&M Assessments Gross 0&M Assessments Total 1,077 $36,851.00 $60,282.00 $97,133.00 Total Gross Debt Assessment Number of Total Units Total Gross Pre Special Redemption Total Gross Post Special Redemption Total Gross Debt Assessments Gross Debt Assessment Total 1,077 $895,135.00 $589,502.97 $1,484,637.97 Operating&Maintenance Assessment Comparison Number of Total Units Final FY 201212013 Proposed FY 2013/2014 1 Year Change Gross 0&M Assessment Comparison Per Unit 1,077 $91.90 $91.90 ($0.00) Gross O&M Amounts per unit(Total O&M Expenditures/1,077 Lots/0.925 D&F))= $91.90 *Note:No Fees or Discounts have to be Collected for Un-Platted Direct Billed Assessments. 5/92014 106 PM IV 1 6 1 1 A '1 0 ce .:14,,,,i,p14 . ... ..,..). ‘S'iCr 10'4 . ,, ''.° !'31 C1) 2 P S > , ' • Fe. X 0 ,Ti 1-r1 23 tT1 , ,,, .,„:.• w 4 m z \ v" •■,... ,i, C, •;-. tc_A _.2 (-_,,Z, 0. co J-3 -77: — _ — .,..., ...4.-... ....... --- ....... ..."7..7 ((\.-. . — ---R., ... ..?.. ---.... t ( . --:: r?\)- .......... 4 '''.... ....... :=77., ... ■ -). ■ [ 1l�q 1611 AiD 0 �PgEx °'•9C O� - %, SOUTH. FIF,6404CF3MINTER MANAGEMENT DISTRICT (.�f fVfR6\.sAt)' 201 JUN 10 AM 8: 01 `l CLERK OF COURTS May 1, 2014 _D C aY_._.____. Clerk of Court Collier County Clerk's Financial Department 3301 E. Tamiami Trail Building L 6th Floor Naples, FL 34112 Subject: South Florida Water Management District Comprehensive Annual Financial Report (CAFR) Dear Clerk of Court: Please find enclosed The South Florida Water Management District Comprehensive Annual Financial Report for Fiscal Year Ended September 30, 2013. In order to continue our efforts to save printing and mailing costs of this report, we are providing our annual CAFR on the enclosed CD. If you should have any questions or concerns, please feel free to contact Chris Flierl at (561) 682-6078 or cflierl @sfwmd.gov. Sincerely, Chris Fliers Finance Bureau Chief Enclosure CF/ad 3301 Gun Club Road,West Palm Beach,Florida 33406 • (561)686-8800 • FL WATS 1-800-432-2045 Mailing Address: P.O.Box 24680,West Palm Beach,FL 33416-4680 • www.sfwmd.gov 4.1111111111111 ..„ , ,_,..,_ , , „..u.....„ ,...._,..„,...,..:,,,...,....,:......,.., ....,.......,...,. ,,,„_,,, ,..„ ., 1 6 1 1 MO 0 sou - ,--- taft6 41'” Oiy-r. V ' ' e st age.,77 0,-i• Sttj • cyb C Pis Pleinbee,.°r664, , -,- „..., .i: -- ' i ; j Zt1 , . , , .. • . , . -„,..,... CD ON FILE WITH THE BOARD'S MINUTES AND RECORDS DEPARTMENT „.... ...,,, ,..., „..,,,,„,„...„,„..,,,....... ,.., ..,,,.....„...,, ... ,,...,_ .......„ ......,..,,,, ,. „.„.... „.......,....„,„...„„... .,, .„, ...,,.„ „, .„,..„.... ......,,„ ,. . , ;of 111111111N111111/111111Wlinglini' I nt.5711 013, JER COUtti 7.914 NAG 25 AM 87, 6 CLERK Of ,4• 'kL, iC C44, ocsal (') C 0) • r) 6 C C I 0 CO c u '51 0 U 4D 1-6 c‘1 . 4 o t r■ ▪ < W a-. -2 HZ• 0 c 0- EA o U w 0 vt " jmna C = 0 ( 14. j if 1611 Al SWFRPC Southwest Florida Regional Planning Council Rag _ 1926 Victoria Ave,Fort Myers,Florida 33901-3414 (239)338-2550 FAX(239)338-2560 www.swfrpc.org Protect 4s� Tociatove August 18, 2014 Collier County Clerk of the Circuit Court—Finance 3299 Tamiami Trail E., Ste. 403 Naples, FL 34112-5746 RE: SWFRPC's FY2015 Work Plan & Budget Dear Sir or Madam: At its August 14, 2014 meeting, the Southwest Florida Regional Planning Council (Council) adopted its FY2015 Work Plan and Budget, in accordance with the Council's Rule 291-1.007 Budget and Finances: The Council shall cause to be prepared and shall adopt on or before August 15 of each year a budget for the development and implementation of the planning and development programs by such means and through such agencies as the Council shall determine and shall certify a copy thereof to the Clerk of the governing body of each local government that is a member. Upon approval thereof by the governing body each member local government shall include in its annual budget and cause the levy of a millage sufficient to produce the amount necessary to fund its proportionate share of the Council's total budget for the District, which, beyond minimums for individual membership established by the Council, bears the same ratio to the total budget as the population of each member unit bears to the total population of the District, all as determined annually by official population forecasts by the state of Florida for the year preceding each budget determination. Enclosed is a certified copy of the Council's FY2015 Work Plan and Budget for your records. Please feel free to contact me if I can be of further assistance. ��.Sincerely, SOUTHWEST FLORIDA REGIONAL PLANNING COUNCIL y Vl kii/(1}CO2" Margaret uerst e, AICP Executive Director /nig enclosure 161 Alj FOR A CERTIFIED COPY: STATE OF FLORIDA COUNTY OF LEE On this 18 day of August, 2014, I attest that the attached document is a true, exact, complete, and unaltered photocopy made by me, Southwest Florida Regional Planning Council, Records Management Liaison Officer, of the "Southwest Florida Regional Planning Council Annual Budget for Fiscal Year 2015 Budget,"as adopted by the Southwest Florida Regional Planning Council on August 14, 2014. This document is a public record, and the Southwest Florida Regional Planning o its offer source. ,1:0% Nichole Gwinnett • Southwest Florida Regional Planning Council Records Management Liaison Officer � 1 WFRED Rag 7)We-t ' I BUILDING RESILIENCY (adjective) able to withstand or recover ti quickly from difficult conditions • {'K d AL w FISCAL YEAR 2014 - 2015 WORKPLAN AND BUDGET SOUTHWEST FLORIDA REGIONAL PLANNING COUNCIL Revised:8/5/14 1611 A I 1 \ i TABLE OF CONTENTS �" /0 / , ,, ,. , / / ,, x , „,„,, , i/ N x 1 1 11/ „ ,. a ., Z7. • AAel _ __, -.. ,.< ,. MESSAGE 2014 PRIORITY 01 PRIORITY 02 E ACCOMPLISH- BUILDING ECONOMIC MISSION MENTS RESILIENCY DEVELOPMENT t_,.. , 1 6 I IA11 .„.... ___ _ ,..,....___ , .,... , . ... '....:•:z."`,,,„' i ".. ", '':.. I •* - , . ,•••, ,••• .....•• , ' . • 4,„,,,, 1 1 ■ I 1 1 pilliir 19 20 GRANT PERFORMANCE CHALLENGES BUDGET MANAGEMENT MEASURES 1 , 1611 A � 1 MESSAGE Over the last three years, the journey of the Southwest Florida Regional Planning Council has been tumultuous but progressively improving. We have transitioned pro- grams to align with the needs of our communities while stabilizing operations. Our recovery can be evidenced by a positive fund balance at the end of each year and an increasing reserve balance. It is now time to build on this successful foundation and branch out with nontraditional programs that will support and enhance the public assets that sustain our communities. Fiscal Year 2014-2015 will focus on Building Resiliency. Re- siliency is the ability to anticipate risk, limit impact, and bounce back rapidly in the face of turbulent change. Re- silient communities are the foundation of the Southwest Florida region. Whether our communities need to recover from a major storm event,withstand the loss of a business, or deal with crime and safety issues,we will work with our 22 local governments to ensure that they can respond to and recover quickly from whatever unique challenges,dis- ruptive crisis or vulnerability that may arise.The SWFRPC can provide expert resources for emergency manage- ,• ment,evacuation planning and studies,hazardous materi- als training, sea level rise, climate change, economic de- velopment issues, and geographic information,as well as general technical assistance.Working with our stakehold- ers,committees,elected officials and national experts,the SWFRPC will focus on providing programs and reliable in- formation to ensure resilient, livable communities in the Southwest Florida region. economic development and building community resil- iency,our priorities must include continued success in ad- As we build community resiliency,we will continue to pro dressing our fundamental obligations,as follows: mote economic development in four specific areas: Arts and Culture,Agricultural Sustainability and Food Security, Regulatory Responsibilities: Developments of Re Manufacturing Competitiveness and Brownfield Redevel gional Impact, Notices of Proposed Change, Substan- opment. Significant progress was made in the previous tial Deviations, Monitoring Reports, and Comprehen year in these four program areas.We will continue to fo sive Plan Amendment Reviews; • cus and expand upon the work we started last year.These Regional Planning: Development of Plans and Strate are programs that require multiple phases and attention gies,Best Practices on local issues,Project Facilitation; for several years. As we continue our focus on these four Emergency Management: Hazardous Waste Site In areas , we will remain open and flexible to the changes, spections, Chemical Inventories, Government and challenges and opportunities that the current economic Emergency Responder Trainings;Emergency Manage recovery may present and adapt to these challenges, en- ment Planning; • suring that the SWFRPC remains a trusted source for reli Environmental Research, Planning and Education: able information and technical analysis. Research on environmental issues that impact the eco- nomic viability of our region and public education; • The strength of the SWFRPC also depends on our ability to Transportation Planning: Administration of the meet our fundamental obligations.Therefore, along with Transportation Disabled program in Hendry and Glades Counties, Research and Preparation of studies 1 I 2014-15 WORKPLAN&BUDGET 1611 All Message & Mission on public transit connectivity; Council has turned a struggling organization around and • Public Outreach: Council Orientations, Partnership helped us create a path to success. Equally important is Development, Regional Collaboration and Public Edu- the cooperation and collaboration provided by so many of cation; our local governments that recognize the value of work- • Clearinghouse&Technical Assistance:Research and ing regionally. Henry Ford once said, " Coming together Grant Writing,GIS Mapping&Modeling,Demographic is a beginning, keeping together is progress, working to- Analysis, Economic Views, REMI Economic Modeling gether is success:'Together we can build resiliency for the and data/information assistance; enduring prosperity of the Southwest Florida Region. • Enhanced Administration: Solid financial reporting, operations and policies,Financial management of pro- grams and resources, Skilled Human Resources, and Building maintenance. EXECUTIVE DIRECTOR Margaret Wuerstle Building resiliency will help protect our communities'as- sets, enhance business stability, and create a more stable i 1,c) economic future for our region.The Southwest Florida Re- i/1 -h l . . gional Planning Council is committed to helping our com- munities thrive, no matter what happens, and will con- tinue to build resiliency by expanding our expertise and programs to meet the needs of the 22 local governments that comprise the Southwest Florida Region. Many thanks are owing to the motivated members of the Southwest Florida Regional Council who have devoted their time, talent and wisdom to the Council and its sub- committees. This commitment to the Regional Planning Apr MISSION " To work together across neighboring communities to con- sistently protect and improve the unique and relatively un- spoiled character of the physical, economic and social worlds we share for the benefit of our future generations." 2014-15 WORKPLAN&BUDGET 2 161 1 A11 2014 ACCOMPLISHMENTS BY FOCUS AREA FOCUS AREA: ECONOMIC DEVELOPMENT 1. A Business plan for a regional economic develop- Comprehensive Economic Development Strat- ment entity in southwest Florida was completed egy(CEDS)for the region. with a DEO grant. 4. A grant was submitted to DEO to incorporate 2. Ten meeting were held with the economic devel- economic resiliency into the CEDS document. opment leaders in our region. 5. A grant application was submitted to DEO forAg- 3. The federal EDA Economic Development Plan- ricultural tours to promote assets and economic ning grant was awarded to continue work on the development in the City of Labelle. FOCUS AREA: BROWNFIELD REDEVELOPMENT 1. A Brownfield grant was submitted to EPA for site 2. Staff partnered with DEP to host the 2nd Annual identification and assessment. Brownfield Conference. FOCUS AREA: ARTS AND CULTURE 1. A logo was developed for the Our Creative Econ- 3. A DEO grant was submitted to start mapping omy project through a grant from VISIT FLORIDA. public art assets in Charlotte County. 2. The public art assets in Lee County were mapped 4. A grant was submitted to the National Endow- and an interactive map completed through a ment for the Arts to develop a regional plan to grant from the Southwest Florida Community enhance public art assets. Foundation. W I N N I N G L O G O S it)] _4114 i _ * Likto art cc allure ' ' OUR CREATIVE ECONOMY OUR CREATIVE EC OMY 1st Place 2nd Place 3rd Place 3 2014-15 WORKPLAN&BUDGET I 2014 Summary O cco pli is FOCUS AREA: AGRICULTURAL SUSTAINABILITY 1. A Farms-to-School grant was submitted to USDA IFAS, the Gulf Citrus Growers Association, Harry in collaboration with the Hendry,Collier,Glades Chapin Food Bank and the Roots Heritage Urban and Lee County School Districts along with IFAS, Food HUB to create a coordinator position that the Gulf Citrus Growers Association, Harry Chap- would identify"opportunity buys"for the school in Food Bank and the Roots Heritage Urban Food districts. HUB to develop a Smart Process Food Hub. 3. A grant was submitted to USDA for a mobile food 2. A Farms to school grant was submitted to USDA vehicle/community garden project through the in collaboration with the Hendry,Collier, Glades Roots Heritage Urban Food HUB. and Lee County School Districts along with FOCUS AREA: MANUFACTURING COMPETITIVENESS 1. An application was submitted to EDA through 2. A Manufacturing Competitive grant was sub- the Investing in Manufacturing Communities mitted to EDA for a cluster analysis for medical Partnership Designation. This application re- manufacturing in the Southwest Florida and the suited in the development of a regional strategy Tampa Bay Regional Planning Council Regions. for a medical manufacturing corridor along 1-75 from Tampa to Miami. EVEN I F YOU ARE ON THE RIGHT TRACK YOU WILL GET RUN OVER IF YOU JUST SIT THERE:' - WILL ROGERS 2014-15 WORKPLAN&BUDGET I 4 1611 A 11 2014 ACCOMPLISHMENTS FOR OUR FUNDAMENTAL OBLIGATIONS _ , _ , ......4.1 .- , __ __ __, i _ _ - t 1, i'.72 , ' ri 01 REGULATORY RESPONSIBILITIES 02 COMMUNITY COLLABORATION • Nine NOPCs were processed. Public outreach and community collaboration are essential to ensure • Seventeen Amendments to Comprehensive Plans were processed that local governments and the public are kept informed on issues and approved by the Council. impacting our region and the importance of working together. • Seven DRI Development Order Revisions were processed. 1. A Vision and Implementation Plan for the Hendry County Educa- • Nine clearing house Reviews were completed. tion Improvement Task force was completed through a grant from • Six hundred and nine Emergency Responders and industry repre- DEO. sentatives were trained in responding to chemical incidences. 2. 20 presentations were made to various organizations on the pro- • Housed chemical data for over 1000 chemical sites at the SWFRPC grams provided by the SWFRPC and environmental issues in the pursuant to the State and Federal Emergency Plan Community region including Leadership Bonita Economic Development Day, Right To Know Act. Collier County Board of Commissioners,LaBelle Rotary,WGCU- • Five workshops were held for both private and public organiza- FM,Greater LeHigh Acres Chamber of Commerce,Charlotte Co tions on sheltering in place procedures for chemical and other Economic Development Luncheon. emergencies. • Conducted 65 Hazardous waste site inspections. t k. 05 ENHANCED ADMINISTRATION 06 GRANTS 1. The Fiscal Year 2012-2013 audit showed a net income$165,507. Grant funding allows the SWFRPC to provide research,studies,and The reserves were at the required levels resulting in an audit that plans that assist our local governments in meeting their goals.Sixty found no material weakness. grant applications were submitted for various projects.Fourteen of 2. It is predicted that the 2013-2014 Fiscal Year will end with a net the grants were approved totalling$445,826.Twelve grants are pend- fund balance of over$100,000. ing totalling$2,358,450 and 7 grant application are under develop- 3. New software for timekeeping and project management has been ment.Details on the grants are provided in the work plan under the implemented that allows for more accurate accounting of the cost grants section. of doing business. 4. Orientation for new council members is now conducted on an annual basis. 5 I 2014-15 WORKPLAN&BUDGET 1611 All 2014 Summary Of Accomplishments _, n, ►t Vj LI '+' — �. = 6,...fit. '"fie g I 1 i I \ '' ' I Li 03 REGIONAL PLANNING 04 ENVIRONMENTAL RESEARCH 1. A Regional Coordination Study on Transportation Access for PLANNING AND EDUCATION Veterans and their Families was completed through a Veterans Transportation and Community Living Initiative Grant in collabo- 1. A grant was awarded for a Unified Conservation Easement Map- ration with LeeTran. ping and Database project for the State of Florida.The conserva- 2. As a result of the finding in the Veterans Study,a grant was sub- tion easements for Southwest Florida have been updated and mitted to USDOT to develop a public/private regional connectiv- work is underway to update the conservation easements through- ity plan in the six county region to address the transportation out the remainder of the State.Work is expected to be completed barriers for veterans as well as the general public. in 2015. 3. A grant was submitted to DEO to update the Zoning Maps in 2. A$50,000 grant was awarded by Bonita Springs for a Spring Creek Hendry County. Restoration Plan. 4. The Solar Ready II project was funded and is currently underway 3. Assistance was provided to the City of Punta Gorda for implemen- to assist local governments with best practices for promoting the tation of their Adaptation Plan through a grant from The Nature use of solar energy. Conservancy. 5. The Directional Storm Surge Maps were updated giving county of- 4. A study for Estimating and Forecasting Ecosystem Services within ficials a more accurate tool to help evacuate and protect citizens. Pine Island Sound,Sanibel Island,Captiva Island,North Captiva 6. Florida Planning and Zoning Association presented staff an award Island,Cayo Costa Island,Useppa Island,and other Islands of the for the Florida Energy Resiliency Report. Sound was completed. 5. A Watershed Analysis of Permitted Coastal Wetland Impacts and '" Mitigation Assessment Methods within the Charlotte Harbor _ National Estuary Program was published in Florida Scientist 76(2): °� 311 328. '.� i 6. A Report to the Southwest Florida Audubon Society on the �, �, .l, Estimate of the Ecosystem Services of Existing Conservation 2020 7. �4 In M Lands in Lee County Florid was completed. A Report to the Collier County Land Acquisition Advisory Commit- tee on the Estimate of the Ecosystem Services of Existing Conser- vation Collier Lands in Collier County Florida was completed. MOM 8. Fourteen presentations were given to various organizations on issues pertaining to the environment. 07 TECHNICAL ASSISTANCE Instances of Technical Assistance Provided Included: • Public Assistance:45 • Assistance to SWFRPC member governments:15 • Assistance to governmental entities:375 • REMI economic models:3 • Automatic Response System Loaned:6 • Grant assistance provided for local governments:17 2014-15 WORKPLAN&BUDGET 1 6 1611 A11 2014-2O15WORKPLAN PRIORITIES PRIORITY 01 BUILDING RESILIENCY „, m Resiliency is the ability to anticipate risk, limit impact, and bounce back rapidly in the face of turbulent change. In many places these risks are projected to increase substantially due to rising sea levels and evolving development patterns, affecting the safety, health and economy of entire communities. Building Resiliency is rebuilding and protect- There is no one-size-fits all approach to build- ing economic assets, including downtowns ing resiliency, because the challenges our and key industries; targeting growth to safe communities face vary from place to place. locations and encouraging walkable, mixed- Local governments define their own goals use design; providing recovery funding and based on local priorities. The following have preparedness training to businesses; upgrad- been identified as some of the priority ac- ing infrastructure; encouraging economic di- tions needed in response to predicted future versification;and promoting regional partner- extreme weather, energy, and economic chal- ships and coordinated planning. lenges. 1 PREPRE FOR EXTREME WEAT HER AND CLIMATE EXPAND RENEWABLES AND RENEW AND STRENGTHEN STRENGTHEN THE LOCAL CHANGE ENERGY EFFICIENCY INFRASTRUCTURE 4 ECONOMY »-.. .Mm �r,-a +er+3„s!..mtrvr+Mk*^.PY,.,i'i4a..°.5x$ ...if+i Ai�E a`?r!..i,'.e%h5.1 r'nwm L .+a..m✓,aYvia�rr^..' .". 1 r ""�+.'°Y 4ikkc Nk T,353e`r.£dt^ :' .%.', Si v'. • Evaluate local vulnerabilities to N Transition to a renewable en- iJ Upgrade or protect critical in- $ Work to retain and attract in- extreme weather and a chang- ergy future to achieve greater frastructure against extreme vestment by safeguarding busi- ing climate, from heat waves energy independence, protect weather and other threats. nesses from extreme weather and air pollution to droughts communities from price spikes, O Create new models to finance and ensuring reliable access to and floods. and ensure more reliable power energy,water,and other key re- improvements and manage di Adopt and implement prepay during heat waves and other risks to community assets sources. edness policies that protect disruptions.Create new jobs in through engagement with the $ Support the private sector in vulnerable populations and the process. private sector. creating more diversified local natural resources from extreme N Implement energy efficiency economies that are more re- weather and other climate im- programs that help residents, J Harness innovations in infor silient to economic downturn, mation technology and green pacts. businesses,and municipal gov- infrastructure to optimize per through job creation in sectors ernment save money and en- such as clean energy,advanced ♦ Assist local communities with formance and reduce costs climate change mitigation ergy, lower carbon emissions, through more efficient opera manufacturing, and local agri planning. and reduce demand on the grid tion. culture. during severe weather events. $ Work to attract industries to N Diversification of energy re- the region that do not perma- sources for solar,wind,and bio- nently extract non-renewable fuels. resources. 7 I 2014-15 WORKPLAN&BUDGET 1611 A1 1 2014-2015 Workplan & Budget IN FISCAL YEAR 2014-2015 THE SWFRPC WILL FOCUS ON : O Education and outreach to our local governments for community resiliency planning. �► Developing an application for the National Disaster Resilience Competition. O Identifying funding sources for our local governments to develop Community Resiliency Plans. O Developing innovative, data-driven, and community led approaches to recover from disasters and increase resilience to future threats. �► Seeking to lower the cost of solar energy as an alternative energy source. O Assisting local governments in analyzing local comprehensive plans to improve community resiliency. Building the resilience of businesses and re- gional economies to natural disasters calls for a creative mix of land use, hazard mitiga- "Resilient Communities pro- tion, capital improvement, economic devel- opment, and other approaches. The SWFRPC vide the support, can provide expert resources for: knowledge, insight, and / encouragement needed to ,40) f \\ !!, help individuals and EVACUATION ` f \ouTr � communities thrive, no Emergency Evacuation Planning Hazardous Sea Level matter what happens." Management &Studies Materials Training Rise .4L4 - RESILIENT COMMUNITIES http://www.resilientcommunities.com Climate Economic Geographic General Technical Change Change Development Issues Information Assistance 2014-15 WORKPLAN&BUDGET I 8 tl 1611 A11 2014-2O15WORKPLAN PRIORITIES PRIORITY 02 ECONOMIC DEVELOPMENT . ECONOMIC DEVELOPMENT DISTRICT(EDD/CEDS): and can be a significant element in community revi- We have expanded and improved our skills and out- talization. Additional benefits of brownfield redevel- reach efforts as we continue the transition to provid- opment include: eliminating health and safety haz- ing more knowledgeable services in our new role of ards; eliminating eyesores; bringing new jobs into assisting the implementation of the State Depart- the community; bringing new investment into the ment of Economic Opportunity Five Year Economic community; increasing the productivity of the land; Development Strategy. Regional Planning Councils increasing property values and tax receipts by local are problem solvers and implementers.Our goal is to and state governments. convert regional and local plans and strategies into Develop inventory of Brownfield sites within juris- real world actions and results. diction of the SWFRPC • Manage implementation of the CEDS • Identify funding for site assessments and reme- • Collaborate with existing local Economic Devel- diation opment Agencies • Manage the Brownfield Program for the region • Improve Collection and Delivery of Economic Data • Expand Distribution of Economic Views Publica- U OUR CREATIVE ECONOMY: tion Southwest Florida has a very diverse, yet too often overlooked, world of public art and cultural venues. . BROWNFIELD REDEVELOPMENT: Media types range from modern dance, street the- Environmental contamination, whether actual or ater,murals and electronic performance art to Native perceived, is a hindrance to community revitaliza- American exhibits, Holocaust memorials, notable ar- tion. A brownfield site is property which may be chitecture and formal gardens. In 2010,Lee County's complicated by actual or perceived environmental non-profit arts and culture industry alone generated contamination during the expansion, redevelop- $68.3 million, yielding $9.4 million in government ment,or reuse of the property.The reuse of property revenues and 2,000 full-time equivalent jobs.A corn- is an important component of sound land use policy. prehensive regional strategy for public art and cul- Productive reuse of urban land helps prevent the tural venues would improve awareness of and visits premature development of farmland, open space to the region's public art and cultural venues,thereby and natural areas,and reduces the public cost for in- promoting the arts as a legitimate industry that has a stalling new water,sewer and highway infrastructure significant impact on our local economies. saF SE y Off ' � 4411k, 1:61 if -04 _ • (et Aftz " y s, OUR CREATIVE EC•N MY 9 I 2014-15 WORKPLAN&BUDGET tAil All 2014-2015 or pan & Budget • Asset Mapping: Regional workshops to organize • A Strengths,Weakness,Opportunities,andThreats research among local governments, art leagues, (SWOT)analysis. interested organizations, and the Miccosukee • Mapping of existing agricultural lands. and Seminole tribes for the creation of maps that • Mapping of conservation easements and con- document existing public art and cultural venues straints. in Charlotte, Lee, Sarasota, Collier, Hendry and • Research best land use practices for agricultural Glades Counties. sustainability. • Develop a Regional Strategy for Enhancing Public • Development of recommendations for enhancing Art and preserving prime agricultural lands. • A Southwest Florida's Public Art and Cultural Ven- • Develop programs for addressing food desserts. ues Field and Tour Guide in both print and elec- tronic media for use on smartphones,etc.sortable I MANUFACTURING COMPETITIVENESS: by search engines according to categories such as We must foster favorable conditions for creation of location, medium,and time of year available. a global high-tech manufacturing network tailored to the central and southwestern counties in Florida. ' AGRICULTURAL SUSTAINABILITY AND Diversifying the employment base in our region is FOOD SECURITY: critical to smooth out the cyclical peaks and valleys Florida's Agriculture Commissioner Adam Putnam of the dominant tourism and construction sectors. recently reported that Florida's agriculture generates Additionally, high tech manufacturing creates signif- about $100 billion of economic impacts and em- icant job multipliers, helping to further diversify the ploys nearly one million people. He described this employment base. centuries-old industry as a"critical pillar"of Florida's • Prepare a manufacturing analysis to determine economy. Florida's agricultural industry needs to be which employment would be best suited for each enhanced and supported as a critical pillar of the county using the REMI PI+ econometric model state's economy to reverse the trend of declining and Quarterly Census of Employment and Wages acreage. (QCEW). • Creation of a working committee consisting of • Prepare inventory and implementation analyses stakeholders from the six county region including to analyze existing production and identify gaps the water management districts, IFAS, the Farm in the supply chain of the existing and desired Bureau, Natural Resources Conservation Service, employment sectors. local government representatives,and agricultur- • Refine the 1-75 medical manufacturing corridor ists. strategy. • Identification of issues including development • Prepare a cluster analysis for the medical manu- pressures,farming constraints, diversification,ad- facturing sector. aptation to climate change, trade and export op- portunities,shifts in markets,transportation infra- structure,commodity pipes and financing. Mgaiiii ger • 2014-15 WORKPLAN&BUDGET 10 toil � t1 AWARDED GRANTS GRANT MANAGEMENT AWARDED GRANTS AVAILABLE FOR FY 2014-2015 $445,826 A I Visit Florida $5,000 H I Transportation Disadvantaged $38,573 B I EPA-Conservation Easements $95,944 I I Small Area Data - Evac Study* $7,000 C I Solar Ready II * $45,000 JI DEM -Title Ill LEPC $40,909 D I Glades SQG $3,900 K I EDA ED Planning * $63,000 E I EPA-WQFAM * $36,000 L I DEM - HMEP Planning $20,000 F ( Estero Bay ABM $2,500 M I DEM- HMEP Training $38,000 G I EPA- Saltwater Wetland Loss* $30,000 N I Spring Creek Restoration * $20,000 *Multiple year grant,amount estimate for FY14-15 AWARDED GRANTS A B C D Name: Name: Name: Name: Visit Florida EPA-Mapping Conservation Solar Ready II Small Quantity Generators Easements (SQG)Glades County Amount: Amount: Amount: Amount: $5,000 $95,944 $45,000 $3,900 Duration: Duration: Duration: Duration: 7/01/2014 to 6/30/2015 10/01/2013 to 09/30/2015 7/1/2013 to 1/1/2016 6/1/2011 to 6/30/2016 Project Manager: Project Manager: Project Manager: Project Manager: Rebekah Harp Jim Beever Rebekah Harp John Gibbons Deliverable: Deliverable: Deliverable: Deliverable: To develop a video for the Our GIS mapping of all conserva- Solar friendly best practices for Notification, verification, in- Creative Economy project. tion easements in the State of local governments. spection and assessment of po- Florida. tential Hazardous Waste Facili- ties in Glades County. 11 I 2014-15 WORKPLAN&BUDGET 1611 All 2014-2015 Workplan & Budget E F G H Name: Name: Name: Name: EPA-Water Quality Func- Estero Bay Agency on Bay EPA-Identifying Saltwater Transportation Disadvan- tional Assessment Method Management Wetland Loss taged-Glades/Hendry Amount: Amount: Amount: Amount: $36,000 $2,500 $30,000 $38,573 Duration: Duration: Duration: Duration: 10/01/2011 to 09/30/2015 10/01/2013 to 09/30/2014 08/01/2014 to 06/30/2016 07/01/2014 to 06/30/2015 Project Manager: Project Manager: Project Manager: Project Manager: Jim Beever Jim Beever Jim Beever Nichole Gwinnett Deliverable: Deliverable: Deliverable: Deliverable: New method for formal accept- The EBABM collects and main- Identifying and diagnosing lo- Update of TDSP,CTC Evaluation, ance by state as one tool in Ba- tains data and reviews and cations of ongoing and future Staff Support, LCB Quarterly sin Management Action Plan comments to regulatory agen- saltwater wetland loss. Report, Meetings,Committee Meetings, arsenal. cies on issues affecting the wa- transect information, presenta- Update By-Laws and Grievance tershed. tions,articles. Procedures. J K L Name: Name: Name: Name: Small Area Data for the 2014 DEM-Title Ill Local Emer- EDA -Economic Develop- DEM-HMEP Planning Hurricane Evacuation Study gency Planning Committee ment Planning Amount: Amount: Amount: Amount: $7,000 $40,909 $63,000 $20,000 Duration: Duration: Duration: Duration: 07/01/2014 to 12/12/2014 7/1/2014 to 6/30/2015 01/01/2014 to 12/31/2016 07/1/2014 to 09/30/2015 Project Manager: Project Manager: Project Manager: Project Manager: Tim Walker John Gibbons Jennifer Pellechio John Gibbons Deliverable: Deliverable: Deliverable: Deliverable: Data collection for the 2014 Staff Support, Update LEPC, li- Develop Regional CEDS Plan, Allow Local Emergency Plan- Hurricane Evacuation Study. aison for SERC, technical assis- Annual Reporting,and Coordi- ping Committees a tool to im- tance during vulnerability,bien- nation of CEDS Working Com- plement planning objectives in nial exercise LEPC plan. mittee. their jurisdictions. M N Name: Name: DEM-HMEP Training Spring Creek Restoration Plan Amount: Amount: $38,000 $20,000 Duration: Duration: 07/1/2014 to 09/30/2015 10/01/2014 to 12/31/2015 Project Manager: Project Manager: John Gibbons Jim Beever Deliverable: Deliverable: Provide Hazmat training oppor- Produce a Restoration Plan that tunities to emergency respond- will include plans for restoration ers of the State and Nation. of hydrology,water quality,hab- itat,and navigation using public participation processes. 2014-15 WORKPLAN&BUDGET I 12 161 1 Ali PENDING GRANTS $2,358,450 A I FDEP- RESTORE project $500,000 G I USDA- Farmers Market $97,792 B I USDA- Mobile Market $298,605 H USDA Farms to Schools HUB $98,729 C DEO- Charlotte County Arts $25,000 I � USDA- Farms to Schools $99,848 D DEO -Ag Tours in LaBelle $25,000 Coordinator E I DEO - Hendry Zoning Mapping $25,000 J I Nutritional Oasis $15,000 F USDOT Transportation $1,148,476 K DEO - CEDS & Resiliency $25,000 Connectivity Plan L EDA- Manufacturing $58,257 PENDING GRANTS A B C D Name: Name: Name: Name: FDEP Resilient and Consist- USDA-Mobile Market:A DEO-Charlotte County DEO-Ag Tours to Promote ent Coastal Elements for the Nutritional Oasis for Food Arts Project:Our Creative Assets and Economic Devel- Gulf Coast(RESTORE project) Markets of SWFL Economy Asset Mapping opment in LaBelle Amount: Amount: Amount: Amount: $500,000 $298,605 $25,000 $25,000 Project Manager: Project Manager: Project Manager: Project Manager: Jim Beever Margaret Wuerstle Margaret Wuerstle Nichole Gwinnett Deliverable: Deliverable: Deliverable: Deliverable: Compile, review, and summa- Address the food desert in the A field guide to the Public Art in City of LaBelle Agriculture Tour rize the Coastal Elements of the Dunbar neighborhood of the both electronic and print media. Plan. 23 Florida Gulf Coast Counties' City of Ft.Myers and identify ad- Comprehensive Growth Man- ditional food deserts through- agement Plans for continuity out Lee County. and consistency in natural re- source and community infra- structure protection to aid in Gulf of Mexico restoration and resiliency. 13 I 2014-15 WORKPLAN&BUDGET 1611A11 2014-2015 Workplan & Budget E F G H Name: Name: Name: Name: DEO-The Zoning Mapping USDOT-Public/Private USDA-Fort Myers Food USDA-Farms to Schools: Project for Hendry County Regional Transportation Desert Farmer's Market Smart Process Food HUB Connectivity Plan Amount: Amount: Amount: Amount: $25,000 $1,148,476 $97,792 $98,729 Project Manager: Project Manager: Project Manager: Project Manager: Jennifer Pellechio Margaret Wuerstle Nichole Gwinnett Rebekah Harp Deliverable: Deliverable: Deliverable: Deliverable: Update the framework for zon- Public/Private Regional Trans- Establish year-round daily farm Host regional stakeholder meet- ing in Hendry County. Enhance portation Connectivity Plan. stand and weekend Farmer's ing; Hire and train two food existing database and update Market offering affordable, service processors;Secure ware- all parcels with 2015 data. fresh,local produce. house rental space; Distribute food from HUB to school dis- tricts. I J K L Name: Name: Name: Name: USDA-Farms to Schools: Presbyterian Committee-A DEO-Incorporate Economic EDA-Advanced Manufac- Opportunity Buy Program Nutritional Oasis for Margin- Resiliency into CEDS turing in West Central FL:An Coordinator alized Individuals Ecosystem Analysis Support- ing Regional Development Amount: Amount: Amount: Amount: $99,848 $15,000 $25,000 $58,257 Project Manager: Project Manager: Project Manager: Project Manager: Nichole Gwinnett Margaret Wuerstle Jennifer Pellechio Jennifer Pellechio Deliverable: Deliverable: Deliverable: Deliverable: Hire coordinator to manage Training for individuals released In-depth analysis based on the Develop a SWOT analysis, web program over a two year period. from jail, prison and rehabilita- federal change requirements survey, and utilize economic After stabilization pass to school tion centers to grow fresh pro- to the document incorporating modeling. districts for their continued us- duce to be sold at the farmers economic vulnerabilities as it re- age. market as a means of gaining lated to jobs and employers. self sufficiency while helping to address the needs of a food de- sert in Fort Myers,FL. 2014-15 WORKPLAN&BUDGET 14 161 1 All GRANTS UNDER DEVELOPMENT $ 1 ,880,000 A I NEH ZombiCon Documentary $30,000 B I HUD Resiliency Plan $600,000 ilt C I EPA - FY15 Brownfields $600,000 D I NEA - Our Creative Economy $200,000 s.' E NSF - Long Term Research in En- $450,000 vironmental Biology ° Arliyi F I Promise Zones Designation GRANTS UNDER DEVELOPMENT A B C D Name: Name: Name: Name: NEH:ZombiCon Documen- HUD-Statewide Resiliency EPA-FY15 Brownfileds NEA-Our Town:Our Crea- tary Plan tive Economy Regional Strat- egy for Public Art Amount: Amount: Amount: Amount: $30,000 $600,000 $600,000 $200,000 Description: Description: Description: Description: Develop a full length film(20-30 Develop vulnerability and resil- Brownfields Assessment Grants Map Existing Assets, Develop a minutes)on the history of Zom- iency plans for every county in provides funds to inventory, Regional Strategy for Enhancing biCon.ZombiCon is a Fort Myers Florida. characterize, assess, and con- Public Art and Cultural Venues, festival celebrating pop culture, duct planning and community and Publish SWFL's Public Art with some proceeds going to involvement related to brown- and Cultural Venues Tour Guide support children's art programs. field sites. as a Computer Application. E F Name: Name: NSF-Long Term Research in Promise Zones Environmental Biology Amount: Amount: TBD Designation Description: Description: Develop a research program Promise Zone Designation for a and dataset related to long- struggling region in Southwest term monitoring of sea grass Florida to promote revitilization. beds. 15 I 2014-15 WORKPLAN&BUDGET 1611 All 2014-2015 Workplan & Budget cc IF EVERYONE IS MOVING FORWARD TOGETHER, T H E N S U C E S S TAKES CARE OF ITSELF. - HENRY FORD 1 • u, 16I1 A11 PERFORMANCE MEASURES Priority 01: Building Resiliency Regional Planning • Priority 02: Economic Development • Emergency Management PRIORITY 01 BUILDING RESILIENCY # DELIVERABLES BenefitNalue Public Outreach&Education(#of individuals reached) Submission of National Disaster Resilience Competi- tion Application #Of communities improving solar energy regulations Analysis assistance given to local communities for improving community resiliency in Comp Plans Funding opportunities identified for local govern- ments to develop Community Resiliency Plans PRIORITY 02 ECONOMIC DEVELOPMENT DELIVERABLES BenefitNalue #Of Vital Projects from CEDS Plan Under Development Amount of Federal,State and Local investment #Of Technical Assistance Requests Completed Annual Meeting with EDC Directors Our Creative Economy Plan Agriculture Sustainability Manufacturing Competitiveness Brownfields FUNDAMENTAL OBLIGATIONS REGIONAL PLANNING # DELIVERABLES BenefitNalue #Of DRIS,NOPCs&Substantial Deviations Processed #Of Comprehensive Plan Amendments Processed #OfTechnical Assistance Calls Annual Meeting with Planning Directors EMERGENCY MANAGEMENT DELIVERABLES Benefit/Value #Of Hazardous Waste Site Inspections #Of Government/Emergency Responder Trainings #Of Chemical Inventory Received 17 I 2014-15 WORKPLAN&BUDGET 1611 A11 2015 Performance Measures • Environmental Research, Planning and Education • Public Outreach Grants Clearing House •Transportation Planning ■ Information Services • Enhanced Administration FUNDAMENTAL OBLIGATIONS ENVIRONMENTAL RESEARCH,PLANNING&EDUCATION # DELIVERABLES BenefitNaIue #Of Major Research Studies Completed #Of Presentations to Organizations TRANSPORTATION PLANNING # DELIVERABLES BenefitNalue #Of Trips Provided Through TD Program PUBLIC OUTREACH # DELIVERABLES BenefitNalue #Of individuals Attending Educational Workshops #Of Presentations Made on RPC Projects and Pro- grams(Speaker's Bureau) #Of Contacts with 22 Local Governments Orientation Meeting for New SWFRPC Members INFORMATION SERVICES # DELIVERABLES #Maps Requested #Data Requests #Of Website Views #Of Website Project Views GRANTS CLEARING HOUSE # DELIVERABLES BenefitNalue !' #Of Grants in Development #Of Grants Submitted #Of Grants Awarded #Of Local Governments Assisted with Grants Amount of Funding Brought into the Region ENHANCED ADMINISTRATION # DELIVERABLES BenefitNalue Financial Reporting is Transparent #Of Grants Completed on Time&On Budget 2014-15 WORKPLAN&BUDGET 18 161 11411 CHALLENGES _ ___ ____ . LACK OF FUNDING ' s u .,. FOR TECHNOLOGY F, w .- .1 UPGRADES As technology changes we need to stay current. Funding is extremely limited for needed equipment. BUILDING . . • • STAFF As MAINTENANCE EXPERTISE As funds become available the following items We are in the process of cross-training staff to cover need to be addressed: operations,services and programs in case of an emer- • The parking lot needs to be resurfaced. gency. Due to an aging staff we need to continue to • The air conditioner needs to be replaced. build staff skills and areas of expertise to address re- • The building needs to be reorganized to allow tirements. for rental space. ��. CHALLENGES ARE WHAT MAKE LIFE INTERESTING AND OVERCOMING THEM IS WHAT MAKES LIFE MEANINGFUL. 66 JOSH UA J. MARINE E -_ 19 1 2014-15 WORKPLAN&BUDGET 1 6 1 A 11 Challenges & Budget B U DG ET ...war ,, ... . . .., . ri. . ,,.. .„{ . . , .. � 1� � mo 0 •l <,- >oo ...,•• 1 A FY15 FY15 5 Year Appendices Proposed Revenue Budget Budget Sources Comparison 1 APPENDICES APPENDIX A APPENDIX B APPENDIX C APPENDIX D Salaries Expenses Health Insurance Consultant Fees Contractual Expenses Expenses Expenses ,,_ APPENDIX E APPENDIX F APPENDIX G APPENDIX H Insurance Expenses Computer Related Ex- Organizational Dues& Monthly Financials penses Membership Expenses 2014-15 WORKPLAN&BUDGET I 20 1611 all FY15 PROPOSED BUDGET PROPOSED BUDGET OCTOBER 1 , 2014 TO SEPTEMBER 30, 2015 1611 All Budget FY15 PROPOSED BUDGET Revenues SWFRPC WFRPC 2015 General Fund , Budget Totals Assessments 472,941 472,941 Federal/State Grants 377,796 377,796 Contractual 145,900 145,900 Rental/Interest/Misc 22,500 22,500 Carry Over Fund Balance* 708,484 708,484 Total Income 1,203,925 523,696 1,727,621 AIM Expenditures Direct: Salaries (A) 307,031 422,494 729,525 FICA 55,809 55,809 Unemployment - 0 Workers Compensation 2,329 2,329 Retirement 58,766 58,766 Health Insurance (B) 128,579 128,579 Total Personnel Services 552,514 422,494 975,008 I Consultant Fees (C) 14500 14,500 Contractual (D) 54396 54,396 Audit Fees 20000 20000 40,000 Travel 6300 18870 25,170 Telephone 5100 5,100 Postage 2750 37 2,787 Equipment Rental 7015 7,015 Insurance (E) 22500 22,500 Repair/Maint.(Grounds/Bldg/Equip) 15000 15,000 Printing/Reproduction 1500 690 2,190 Utilities(Elec,water,garb) 23200 23,200 Advertising 750 1704 2,454 Other Miscellaneous 4500 4,500 Bank Service Charges 2700 2,700 Office Supplies 5000 175 5,175 Computer Related Expenses (F) 27010 60 27,070 Publications 250 250 Dues and Memberships (G) 27000 2700 29,700 Professional Development 9836 420 10,256 Meetings/Events 1303 2150 3,453 Capital Outlay-Operations 7500 7,500 Capital Outlay-Building 35150 35,150 Long Term Debt 128000 128,000 Reserve for Operations Expense 708,484 708,484 Allocation of Fringe/Indirect (423,937) -423,937 Total Cash Outlays 1,203,925 523,696 1,727,621 Net Income/Loss 0 - 0 1 2014-15 WORKPLAN&BUDGET I 22 1611. A All FY1 5 R EVE N U E SOU RCES REVENUE SOURCES OCTOBER 1 , 2014 TO SEPTEMBER 30, 2015 Budget Revenues Amount County/City Assessments 472,941 ■County/City Assessments Federal/State Grants 377,796 ■Federal/State Grants h— Contractual 145,900 m Contractual Misc. 22,500 •Misc. Total Revenue 1,019,137 Fund Balance Amount •Iberia Bank-CD Iberia Bank-CD 316,665 •Local Government Surplus Local Government Surplus-Fund A 181,168 -Fund A Local Government Surplus-Fund B 3,850 Local Government Surplus Petty Cash 200 -Fund B Bank of America-Operating 206,604 •Petty Cash Total Fund Balance 708,487 is Bank of America- Operating 23 2014-15 WORKPLAN&BUDGET 1611 All Budget FY15 REVENUE SOURCES General Revenues Special Revenues Rental/Interest/Misc. 22,500 Federal/State Grants 377,796 Assessments 472,941 Contractual 145,900 495,441 523,696 Total Revenues 1,019,137 Prior Year Fund Balance 708,484 Total Budget 1,727,621 Member Population Assessment Charlotte County 163,679 49,104 Collier County 333,666 100,100 Glades County 12,658 - 3,797 Hendry County 37,808 11,342 Lee County 518,265 155,480 City of Fort Myers 67,081 _ 20,124 Town of Fort Myers Beach 6,323 1,897 City of Bonita Springs 45,229 13,569 City of Sanibel 6,469 1,941 Sarasota County 385,292 115,588 Total Assessments 1,576,470 4iit 472,941.00 Rental/Interest/Misc. 20,000.00 ABM-Sponsorship 2,500.00 Total General Revenues 492,941.00 Special Revenues Federal/State Grants Contractual Total 'R DEM-Title III 40,909 40,909 DEM-HMEP Planning&Training 58,370 58,370 Economic Development 63,000 63,000 FLCTD-Glades/Hendry TD 38,573 _ 38,573 MARC 45,000 45,000 EPQA-CE 95,944 95,944 EPA-FAMQ 36,000 City of Bonita Springs-Spring Creek 20,000 Visit Florida 5,000 NERRC 7,000 5,000 SQG-Glades 3,900 3,900 DRI/NOPC Fees and Monitoring 60,000 60,000 Total RPC Special Revenues 377,796 95,900 410,696 CHNEP 50,000 Total Special Revenues 377,796 145,900 523,696 * Assessments based upon official Bureau of Business and Economic Research population estimates. Assessments are estimated at 30 cents/capita as provided for in the Council's Interlocal Agreement,adopted November 8,1973. 2014-15 WORKPLAN&BUDGET I 24 1611 Ali 5 YEAR BUDGET COMPARISON FY 11 - 15 5 YEAR BUDGET COMPARISON FISCAL YEAR 11 TO FISCAL YEAR 15 „ 1611A11 Budget 5 YEAR BUDGET COMPARISON - FY11 - FY15 Actual Actual I Actual Current Current FY 2014 Proposed Budget FY 2011 FY 2012 FY 2013 FY 2014 (Amended) FY 2015 1 1Revenues 1 Assessments 466,669 459,517'', 462,218 469,711 469,711 472,941 Federal/State/Local Funds/Contractual 2,591,297 1,890,4221 1,839,113 1,479,877 1 1,587,627' 377,796 Contractual I 88,400 DRIB 215,357 93,546 42,625 45,000 35,000 60,000 Interest/Misc 14,813 9,565 24,732 20,000 5,0001 5,000 Rental Income 28,750 15,000 15,000 15,000 Carry Over Fund Balance 519,868 542,977 708,484 542,977 708,304 708,484 1 83,679 33,429 Total Income 3,808,004 2,996,027 3,105,922 2,656,244 2,854,071 1,727,621 Expenditures Direct Salaries-Total 1,785,396 1,165,861 1,006,838 955,552 991,556 729,525 FICA/WorkersComp/Unemployment 135,632 101,321 83,783 76,796 76,796 58,138 ` Retirement 170,332 60,395 63,019 94,535 94,535 53,766 Health Insurance 176,024 127,272 118,764 138,194 138,190 128,579 Total Personnel Services 2,267,385 1,454,849 1,272,403 1,265,077 1,301,077 970,008 Legal fees 15,000 0 0 Consultant Fees 64,094 59,430 87,014 51,336 51,336 14,500 Contractual 54,396 NEP Contractual 233,995 275,454 326,993 348,358 348,358 0 NEP-Other 26,500 26,500 0 MPO Contractual 246,699 89,523 0 0 Audit Fees 46,220 44,430 43,543 40,000 40,000 40,000 Travel 39,442 32,500 42,369 37,870 47,870 25,170 Telephone 12,093 6,754 8,224 6,540 6,S40 5,100 Postage 23,767 30,524 19,925 4,100 4,100 1,787 Equipment Rental 29,253 21,961 7,016 8,750 8,750 7,015 Insurance 19,820 21,559 25,091 22,500 22,500 22,500 Repair/Maint.(Grounds/Bldg/Equip) 20,937 15,668 17,497 15,000 15,000 5,000 Printing/Reproduction 93,224 53,373 73,954 1,500 3,000 2,190 Utilities(Elec,water,garb) 24,411 22,572 22,226 22,000 22,000 23,200 Advertising 16,558 10,018 3,218 3,600 3,600 2,454 Other Miscellaneous 4,491 9,897 3,979 4,500 4,500 1,500 Uncollectable Receivables 19,000 Bank Service Charges 1,133 2,745 2,280 2,280 2,700 Office Supplies 17,637 13,695 13,870 12,186 12,186 5,175 Computer Related Expenses 56,993 39,155 40,011 38,500 38,500 27,070 Publications 2,476 1,496 226 1,250 1,250 250 Dues and Memberships 38,109 32,659 28,800 28,800 29,700 Professional Development 37,486 3,225 10,120 10,120 7,256 Meetings/Events 54,966 22,333 20,580 3,000 3,000 3,453 Capital Outlay-Operations 8,037 15,056 27,792 4,000 4,000 5,000 Capital Outlay-Building 4,324 8,185 12,500 12,500 24,650 Long Term Debt(Building Loan) 127,751 127,751 127,751 128,000 128,000 128,000 Events 1,436 Reserve for Operations Expense 519,868 542,977 708,484 542,977 708,304 708,484 Fringe/Indirect Allocation -423,937 Total Cash Outlays 3,968,226 2,972,919 2,940,415 2,656,244 2,854,071 1,727,621 Netlncome/(Loss) -160,222 23,109 165,507 0 0 0 2014-15 WORKPLAN&BUDGET 1 26 1611 All APPENDIX A SALARY EXPENSES 1611 A, 11 Budget - Appendix A APPENDIX A Posit ionTitleClassification Classification 10/1/2014 Hourly Annual Level Salar a•.`` 4 Rate Salary lifk Executive Director Exempt As determined by Council 53.85 $112,008 Regional Counsel Exempt as needed $15,000 Deputy Director/Economic Development Program Mgr. Exempt 31.08 - 42.62 31.70 $65,936 *Grants Writer(vacant) Exempt 24.25 $50,440 Planner IV(Comp Planning) Exempt 27.53 - 39.89 34.67 $30,510 Planner IV(Haz Material) Exempt 27.53 - 39.89 38.68 $64,364 Planner IV(Environmental) Exempt 27.53 - 39.89 31.70 $65,936 Planner III Exempt 23.00 - 35.72 26.45 $55,016 Planner II Exempt 20.07 - 31.74 22.83 $47,486 Planner I Exempt 18.90 - 27.31 24.25 $50,440 GIS Manager Exempt 20.26 - 32.99 31.08 $64,646 Administrative Services Coordinator Exempt 20.26 - 32.99 31.39 $65,291 Administrative Clerk(vacant) • Hourly 10.50 - 16.44 10.50 $21,840 Planner IV-Comp Planning through 2/15 $708,913 Planner IV-Haz mat 32 hour week 3%Increase $20,612.19 Administrative Clerk(vacant) $729,525 Grants Writer(vacant) 2014-15 WORKPLAN&BUDGET 1 28 1611 p11 APPENDIX B HEALTH INSURANCE EXPENSES 1611A11 Budget - Appendix B APPENDIX B Budget 2013 Health Insurance Expenses Insurance Type Premium Health Employee Only $105,408.00 Dental Employee Only $5,092.001 Life Employee Only $1,872.00 I FSA Employee Only $540.00 Short Term Disability — ! Employee Only $3,600.00 Long Term Disability Employee Only $2,448.001 1 I Current Rates Total I $118,960.00 Budget Increase 1 $128,579.00 $120,000.00 ` $100,000.00 $80,000.00 $60,000.00 I $40,000.00 -. , $20,000.00 I $- =II I Employee Employee I Employee . Employee Employee Employee Only Only Only Only Only Only I Health Dental Life FSA Short I Long Term Term I Disability Disability 2014-15 WORKPLAN&BUDGET I 30 1611 All APPENDIX C CONSULTANT FEES EXPENSES 1611 Pt 1 I. Budget - Appendix C APPENDIX C Budget 2014 Consultant Fees Expenses e Description Amount Wally Cordell CPA Review of Financials,Budget and Audit assistance $6,000 Foster&Foster Annual preparation of OPEB obligation(Audit requirement) $3,000 Genesis IT-support/consulting $3,500 Clerk of Courts 'IT-support/consulting $2,000'', Total $14,500 $7,000 $6,000 $6,000 $5,000 $4,000 $J,0011 $3.500 $3,000 $2,000 $2,000 I $1,000 $0 Y Co CID pp CU w C C on a 7-,-O — ', U CO C I O c I C N C ^ yam, C 7 I 0 O ca .u' O Q N v z_-) N .1.70' C E I C co O O Q O Y m Q.0. LL 7 N OA I O 7 O Q Q• 41 N H II .5 C U C = is Wally Cordell CPA Foster&Foster Genesis Clerk of Courts 2014-15 WORKPLAN&BUDGET I 32 1611 All APPENDIX D CONTRACTUAL EXPENSES 1611A11 Budget - Appendix D APPENDIX D Budget 2014 Contractual Expenses DEM-HMEP Training Exercises $21 800 EPA-Conservation Easement GIS Services $28,596 Visit Florida Production of Video $4,000 Total $54,396 $35,000 $30,000 $28,596 $25,000 $21,800 $20,000 $15,000 $10,000 $5,000 $4,000 $0 • I Training GIS Services Production of Exercises Video DEM-HMEP EPA-Conservation Easement Visit Florida 2014-15 WORKPLAN&BUDGET 134 161 ] p11 APPENDIX E INSURANCE EXPENSES 161 A 1. 1 Budget - Appendix E APPENDIX E Budget 2014 Insurances Expenses Policy Description Premium i Commercial Property Building- $1,442,000 $12,566.00 Business Owners General Liability -$2,000,000 $3,640.00 Director's&Officers Liability $1,000,000 each occurrence $3,950.00 Auto Property Damage/Uninsured Motorist $1,882.00 Crime Employee dishonesty-$100,000 $430.00 Total $22,468.00 $14,000 $12,566.00 $12,000 $10,000 $8,000 $6,000 $3,640.00 $3,950.00 $4,000 $1,882.00 $2,000 $430.00 $0 Buiding- General Liability - $1,000,000 each Property Damage/ Employee $1,442,000 , $2,000,000 occureence Unisured Motorist dishonesty- $100,000 Commercial Business Owners Director's& Auto Crime Property Officers Liability 2014-15 WORKPLAN&BUDGET I 36 1611 t( 11 APPENDIX F COMPUTER RELATED EXPENSES 1611 All Budget - Appendix F APPENDIX F Budget 2014 Computer Related Expenses Annual Cost 1Peachtree(Accounting Software) $1,339.00 REMI(Modeling Software) $6,903.00 ArcView(GIS) $8,300.00 VM $1,000.00 Bill Quick $1,200.00 Total Licenses $18,742.00 Hardware&Misc.: $2,527.00 Internet Connection: $5,741.00 Total Expenses $27,010.00 $20,000 $18,742.00 $18,000 $16,000 $14,000 $12,000 $10,000 $8,000 $5,741.00 $6,000 $4,000 $2,527.00 $2,000 $0 Total Licenses Hardware&Misc.: Internet Connection: 2014-15 WORKPLAN&BUDGET I 38 1611 All APPENDIX G ORGANIZATIONAL DUES AND MEMBERSHIPS 39 2014 15 WORKPLAN&BUDGET 161 Hui Budget - Appendix G APPENDIX G Budget 2014 Organizational Dues and Memberships Expenses Organization Annual Dues FRCA Florida Regional Council Association $20,500.00 NADO National Association of Development Organizations $2,000 ULI Urban Land Institute $215.00 FEDC Florida Economic Development Council $300.00-- FHREDI Florida Heartland Regional Economic Development Initiative $2,000.00 Misc. Misc. $1,985.00 $27,000.00 Grant Related $2,700.00 Total $29,700.00 $25,000.00 $20,500.00 $20,000.00 $15,000.00 $10,000.00 $5,000.00 $2,000.00 $2,000.00 $1,985.00 $215.00 $300.00 $0.00 Florida Regional National Urban Land Florida Florida Misc. Council Association of Institute Economic Heartland Association Development Development Regional Organizations Council Economic Development Initiative 2014-15 WORKPLAN&BUDGET I 40 161 1 A11 APPENDIX H MONTHLY FINANCIALS 1611 Q11. Appendix H a 1 4 WFRP pea J lot/nave tp . www.swf r c.o r p g ) , . , w.5 r • ... 4„.. .....,, „..,.,. FISCAL YEAR 2014 — 2015 WORKPLAN AND BUDGET SOUTHWEST FLORIDA REGIONAL PLANNING COUNCIL 1926 Victoria Avenue I Fort Myers I FL I 33901 I (P) 239.338.2550 I (F) 239.338.2560 I 1011 -A VERONA WALK COMMUNITY DEVELOPMENT DISTRICT y c/o Special District Services, Inc. 2501 Burns Road, Suite A Palm Beach Gardens, Florida 33410 (561) 630-4922 Fax: (561) 630-4923 May 9, 2014 ��`' 'J "12i / 2 2314 VIA CERTIFIED MAIL— gy RETURN RECEIPT REQUESTED Clerk of the Circuit Court Collier County Courthouse 3315 Tamiami Trail East, #102 Naples, Florida 34112-5324 Re: Verona Walk Community Development District To Whom It May Concern: Pursuant to Florida law, enclosed please find a copy of the following document relative to the above referenced Community Development District: 1.) Proposed Fiscal Year 2014/2015 Budget(Oct. 1, 2014— Sept. 30, 2015) If you have any questions or comments, please contact our office. Sincerely, SPECIAL DISTRICT SERVICES, INC. LA(444' Laura J. Are r Enclosure 1611 A 12 Verona Walk Community Development District Proposed Budget For Fiscal Year 2014/2015 October 1, 2014 - September 30, 2015 1611 Al2 CONTENTS I PROPOSED BUDGET II DETAILED PROPOSED BUDGET III DETAILED PROPOSED DEBT SERVICE FUND BUDGET (SERIES 2006) IV DETAILED PROPOSED DEBT SERVICE FUND BUDGET (SERIES 2013) V ASSESSMENT COMPARISON e] PROPOSED BUDGET 1 2 1611 A VERONA WALK COMMUNITY DEVELOPMENT DISTRICT FISCAL YEAR 2014/2015 October 1,2014-September 30,2015 FISCAL YEAR 2014/2015 REVENUES BUDGET O&M ASSESSMENTS 316,805 DEBT ASSESSMENTS-SERIES 2006 690,220 DEBT ASSESSMENTS-SERIES 2013 536,904 OTHER REVENUES 0 INTEREST INCOME 480 TOTAL REVENUES $ 1,544,409 EXPENDITURES MAINTENANCE EXPENDITURES FIELD INSPECTOR 31,200 VEHICLE-SMALL TWO DOOR TRUCK 8,600 VEHICLE-INSURANCE 1,000 VEHICLE-EQUIPMENT(SMALL TOOLS) 4,000 VEHICLE-GAS&MAINTENANCE 5,200 LAKE SPRAYING(CLARK) 60,000 LAKE WATER QUALITY TESTING(BENCHMARK) 6,000 LAKE LITTORAL&LAKE BANK PLANTINGS 30,000 OUTFALL PIPE&STRUCTURE INSPECTION&CLEANING 15,000 STORM PIPE&EROSION REPAIRS 15,000 TOTAL MAINTENANCE EXPENDITURES $ 176,000 ADMINISTRATIVE EXPENDITURES SUPERVISOR FEES 0 PAYROLL TAXES(EMPLOYER) 0 ENGINEERING 20,000 MANAGEMENT 42,000 SECRETARIAL 4,200 LEGAL 15,000 ASSESSMENT ROLL 10,000 AUDIT FEES 4,600 ARBITRAGE REBATE FEE-SERIES 2006 650 ARBITRAGE REBATE FEE-SERIES 2013 650 INSURANCE 6,250 LEGAL ADVERTISING 1,500 MISCELLANEOUS 1,500 POSTAGE 600 OFFICE SUPPLIES 800 DUES&SUBSCRIPTIONS 175 TRUSTEE FEES-SERIES 2006 3,800 TRUSTEE FEES-SERIES 2013 3,800 CONTINUING DISCLOSURE FEE-SERIES 2006 1,000 CONTINUING DISCLOSURE FEE-SERIES 2013 1,000 TOTAL ADMINISTRATIVE EXPENDITURES $ 117,525 TOTAL EXPENDITURES $ 293,525 REVENUES LESS EXPENDITURES $ 1,250,884 BOND PAYMENTS(SERIES 2006) (638,454) BOND PAYMENTS(SERIES 2013) (496,636) BALANCE $ 115,794 COUNTY APPRAISER&TAX COLLECTOR ADMINISTRATIVE COSTS (53,265) DISCOUNTS FOR EARLY PAYMENTS (62,529) EXCESS/(SHORTFALL) $ - CARRYOVER FROM PRIOR YEAR 0 NET EXCESS/(SHORTFALL) $ - Note:Projected Available Funds Balance As Of 9-30-14 is$135,000 5/92014 12:12 PM DETAILED PROPOSED BUDGET 161 1 A 12 VERONA WALK COMMUNITY DEVELOPMENT DISTRICT FISCAL YEAR 2014/2015 October 1,2014-September 30,2015 FISCAL YEAR FISCAL YEAR FISCAL YEAR 2012/2013 2013/2014 2014/2015 REVENUES ACTUAL BUDGET BUDGET COMMENTS O&M ASSESSMENTS 95,469 92,815 316,805 Expenditures Less Interest/.925 DEBT ASSESSMENTS-SERIES 2006 689,735 693,890 690,220 Bond Payments/.925 DEBT ASSESSMENTS-SERIES 2013 600,172 536,904 536,904 Bond Payments/.925 OTHER REVENUES 0 0 0 INTEREST INCOME 339 540 480 Interest Projected At$45 Per Month TOTAL REVENUES $ 1,385,715 $ 1,324,149 $ 1,544,409 EXPENDITURES MAINTENANCE EXPENDITURES FIELD INSPECTOR 0 0 31,200 Field Inspector VEHICLE-SMALL TWO DOOR TRUCK 0 0 8,600 Vehicle-Small Two Door Truck(Lease) VEHICLE-INSURANCE 0 0 1,000 Vehicle-Insurance VEHICLE-EQUIPMENT(SMALL TOOLS) 0 0 4,000 Vehicle-Equipment(Small Tools) VEHICLE-GAS&MAINTENANCE 0 0 5,200 $100 Per Week LAKE SPRAYING(CLARK) 0 0 60,000 Lake Spraying(Clark) LAKE WATER QUALITY TESTING(BENCHMARK) 0 0 6,000 Lake Water Quality Testing(Benchmark) LAKE LITTORAL&LAKE BANK PLANTINGS 0 0 30,000 Lake Littoral&Lake Bank Plantings OUTFALL PIPE&STRUCTURE INSPECTION&CLEANING 0 0 15,000 Outfall Pipe&Structure Inspection&Cleaning STORM PIPE&EROSION REPAIRS 0_ 0 15,000 Storm Pipe&Erosion Repairs TOTAL MAINTENANCE EXPENDITURES $ - $ - $ 176,000 ADMINISTRATIVE EXPENDITURES SUPERVISOR FEES 0 0 0 No Change From 2013/2014 Budget PAYROLL TAXES(EMPLOYER) 0 0 0 No Change From 2013/2014 Budget ENGINEERING 21,056 20,000 20,000 No Change From 2013/2014 Budget MANAGEMENT 36,468 37,080 42,000$4,920 Increase From 2013/2014 Budget SECRETARIAL 4,200 4,200 4,200 No Change From 2013/2014 Budget LEGAL 10,868 7,500 15,000 2013/2014 Expenditures Through Feb 2014 Were$10,002 ASSESSMENT ROLL 10,000 10,000 10 ,As Per Contract AUDIT FEES 4,500 4,500 4,600 $100 Increase From 2013/2014 Budget ARBITRAGE REBATE FEE-SERIES 2006 650 650 650 No Change From 2013/2014 Budget ARBITRAGE REBATE FEE-SERIES 2013 650_ 650 650 No Change From 2013/2014 Budget INSURANCE 5,500 5,750 6,250 2013/2014 Expenditure Was$5,665 LEGAL ADVERTISING 9,739 1,250 1,500 $250 Increase From 2013/2014 Budget MISCELLANEOUS 1,826 800 1,500 $700 Increase From 2013/2014 Budget POSTAGE 839 500 600 $100 Increase From 2013/2014 Budget OFFICE SUPPLIES 1,990 700 800$100 Increase From 2013/2014 Budget DUES&SUBSCRIPTIONS 175 175 175 No Change From 2013/2014 Budget TRUSTEE FEES-SERIES 2006 3,231 3,500 3,800$300 Increase From 2013/2014 Budget TRUSTEE FEES-SERIES 2013 3,233 3,500 3,800$300 Increase From 2013/2014 Budget CONTINUING DISCLOSURE FEE-SERIES 2006 1,000 1,000 1,000 No Change From 2013/2014 Budget CONTINUING DISCLOSURE FEE-SERIES 2013 1,000 1,000 1,000 No Change From 2013/2014 Budget TOTAL ADMINISTRATIVE EXPENDITURES $ 116,925 $ 102,755 $ 117,525 TOTAL EXPENDITURES $ 116,925 $ 102,755 $ 293,525 REVENUES LESS EXPENDITURES $ 1,268,790 $ 1,221,394 $ 1,250,884 BOND PAYMENTS(SERIES 2006) (642,348) (641,848) (638,454) 2015 P&I Payments BOND PAYMENTS(SERIES 2013) (556,036) (496,636) (496,636) 2015 P&I Payments BALANCE $ 70,406 $ 82,910 $ 115,794 COUNTY APPRAISER&TAX COLLECTOR ADMINISTRATIVE COSTS (37,208) (45,664) (53,265)Three And One Half Percent Of Total Assessment Roll DISCOUNTS FOR EARLY PAYMENTS (47,545) (53,606) (62,529) Four Percent Of Total Assessment Roll EXCESS/(SHORTFALL) $ (14,347) $ (16,360) $ - CARRYOVER FROM PRIOR YEAR 0 16,360 0 Carryover From Prior Year NET EXCESS/(SHORTFALL) $ (14,347) $ - $ - Note:Projected Available Funds Balance As Of 9-30-14 is$135,000 5/92014 12:12 PM I I 1611 Al2 PROPOSED DETAILED DEBT SERVICE (SERIES 2006) FUND BUDGET VERONA WALK COMMUNITY DEVELOPMENT DISTRICT FISCAL YEAR 2014/2015 October 1,2014-September 30,2015 FISCAL YEAR FISCAL YEAR FISCAL YEAR 2012/2013 2013/2014 2014/2015 REVENUES ACTUAL BUDGET BUDGET COMMENTS Interest Income 102 500 500 Projected Interest For 2014/2015 NAV Collection 642,348 641,848 638,454 Maximum Debt Service Collection Prepaid Bond Collection 0 0 0 Prepaid Bond Collection Total Revenues $ 642,450 $ 642,348 $ 638,954 EXPENDITURES Principal Payments 170,000 180,000 190,000 Principal Payment Due In 2015 Interest Payments 470,447 457,144 446,394 Interest Payments Due In 2015 Principal Prepayments 5,000 5,204 2,560 Principal Prepayments Total Expenditures $ 645,447 $ 642,348 $ 638,954 Excess/(Shortfall) $ (2,997) $ - $ - Series 2006 Bond Information Original Par Amount= $9,520,000 Annual Principal Payments Due= May 1st Interest Rate= 5.375% Annual Interest Payments Due= May 1st&November 1st Issue Date= May 2006 Maturity Date= May 2037 5/9/2014 12:12 PM I I I 1611 Al2 , . DETAILED PROPOSED DEBT SERVICE (SERIES 2013) FUND BUDGET VERONA WALK COMMUNITY DEVELOPMENT DISTRICT FISCAL YEAR 2014/2015 October 1,2014-September 30, 2015 FISCAL YEAR FISCAL YEAR FISCAL YEAR 2012/2013 2013/2014 2014/2015 REVENUES ACTUAL BUDGET BUDGET COMMENTS Interest Income 96 500 500 Projected Interest For 2013/2014 NAV Collection 556,036 496,636 496,636 Maximum Debt Service Collection Prepaid Bond Collection 29,381 0 0 Prepaid Bond Collection Total Revenues $ 585,513 $ 497,136 $ 497,136 EXPENDITURES Principal Payments 145,000 220,000 230,000 Principal Payment Due In 2015 Interest Payments 403,943 270,232 265,636 Interest Payments Due In 2015 Principal Prepayments 20,000 6,904 1,500 Principal Prepayments Total Expenditures $ 568,943 $ 497,136 $ 497,136 Excess/(Shortfall) $ 16,570 $ - $ - Series 2013 Bond Refunding Information Original Par Amount= $7,105,000 Annual Principal Payments Due= May 1st Interest Rate= 1.1%-5.0% Annual Interest Payments Due= May 1st&November 1st Issue Date= June 2013 Maturity Date= May 2035 5/9/2014 12:12 PM IV 1611 Al2 , , , Verona Walk Community Development District Assessment Comparison Fiscal Year Fiscal Year Fiscal Year Fiscal Year Lot 2011/2012 2012/2013 2013/2014 2014/2015 Size Assessment* Assessment* Assessment* Projected Assessment* Phase One Townhome 26' 0&M $ 47.79 $ 47.50 $ 47.50 $ 162.13 Cayman Debt $ 600.00 $ 600.00 $ 540.00 5 540.00 Total $ 647.79 $ 647.50 $ _ 587.50 $ 702.13 Duplex 36' 0&M $ 47.79 $ 47.50 $ 47.50 $ 162.13 Capri/Carrington Debt $ 600.00 $ 600.00 $ 540.00 $ 540.00 Total $ 647.79 $ 647.50 $ 587.50 $ 702.13 Single Family 50' 0&M $ 47.79 $ 47.50 $ 47.50 $ 162.13 Oakmont Debt $ 706.00 $ 706.00 $ 635.00 $ 635.00 Total $ 753.79 $ 753.50 $ 682.50 $ 797.13 Single Family 60' 0&M $ 47.79 $ 47.50 $ 47.50 $ 162.13 Carlyle Debt $ 812.00 $ 812.00 $ 730.00 $ 730.00 Total $ 859.79 $ 859.50 $ 777.50 $ 892.13 Phase Two Duplex 36'/SF 40' 0&M $ 47.79 $ 47.50 $ 47.50 $ 162.13 Capri/Carrington Debt $ 600.00 $ 600.00 $ 600.00 $ 600.00 Total $ 647.79 $ 647.50 $ 647.50 $ 762.13 Single Family 40' 0&M $ 47.79 $ 47.50 $ 47.50 $ 162.13 Garden Debt $ 600.00 $ 600.00 $ 678.00 $ 678.00 Total $ 647.79 $ 647.50 $ 725.50 $ 840.13 Single Family 50' 0&M $ 47.79 $ 47.50 $ 47.50 $ 162.13 Oakmont Debt $ 706.00 $ 706.00 $ 706.00 5 706.00 Total $ 753.79 $ 753.50 $ 753.50 $ 868.13 Single Family 60' 0&M $ 47.79 $ 47.50 $ 47.50 $ 162.13 Carlyle Debt $ 812.00 $ 812.00 $ 812.00 $ 812.00 Total $ 859.79 $ 859.50 $ 859.50 $ 974.13 Single Family 65' 0&M $ 47.79 $ 47.50 $ 47.50 $ 162.13 Estate Debt $ 812.00 $ 812.00 $ 892.00 $ 892.00 Total $ 859.79 $ 859.50 $ 939.50 $ 1,054.13 *Assessments Include the Following : 4%Discount for Early Payments 2%County Property Appraiser Costs 1.5%County Tax Collector Costs Community Information: Phase I Maximum Annual No.of Units Type Front Footage Name Debt Assessment Bond Prepayments 246 Townhome 26' Cayman $ 540 2 350 Duplex 36' Capri/Carrington $ 540 8 242 Single Family 50' Oakmont $ 635 6 97 Single Family 60' Carlyle $ 730 0 935 16 Phase II Maximum Annual No.of Units Type Front Footage Name Debt Assessment Bond Prepayments 443 Duplex/SF 36'/40' Capri/Carrington $ 600 2 58 Duplex 40' Garden $ 678 _ 0 325 SF 50' Oakmont $ 706 4 161 SF 60'/65' Carlyle $ 812 0 32 SF 65' Estate $ 892 0 1019 6 5/9/2014 12:12 PM V .....,,,,....„,,..„„..,,,,,,,..,.. .. ,,,, „, 6 I 1 A 12 . ,,, ,,. .„..,„. .,...,...„,,.. I I I 111 I ' II . I 7010 2780 0001 1803 3777 ....., (..., COLLIER COUNTY ! -- ..... COLLIER COUNTY COURTHOUSE c--) 4102 -- NAPLES, FL 34112-5324 ,' i .... .-41-71 ■ 'M . -rt :17. --. --.• ' COLLIER COUNTY FLORIDA 1 6 1 . 1 A 1 3 REQUEST FOR LEGAL ADVERTISING OF PUBLIC HEARINGS =!!! y nay To: Clerk to the Board: Please place the following as a: '�� n X Normal legal Advertisement ❑ Other: (Display Adv.,location,etc.) Originating Dept/Div: GMD/Operations&Regulatory Manag May 12, 2014 Petition No.(if none,give brief description): Notice of Public Meeting & Final Order#2014- 02 - Water& Wastewater Authority Petitioner: (Name&Address): Name&Address of any person(s)to be notified by Clerk's Office: (If more space is needed,attach separate sheet) Hearing before: BCC BZA X Other Collier County Water and Wastewater Authority Requested Hearing date:(Based on advertisement appearing 10 days before hearing) May 12,2014 Newspaper(s)to be used: (Complete only if important): X Naples Daily News ❑ Other ❑Legally Required Proposed Text: (Include legal description&common location&Size): NOTICE OF PUBLIC MEETING AND FINAL ORDER NO.2014-02 COLLIER COUNTY WATER AND WASTEWATER AUTHORITY 2800 NORTH HORSESHOE DRIVE NAPLES,FL 34104 CONFERENCE ROOM 609/610 MONDAY,MAY 12,2014 3:00 P.M. A FINAL ORDER OF THE COLLIER COUNTY WATER AND WASTEWATER AUTHORITY, PURSUANT TO SECTION 1-6, COLLIER COUNTY ORDINANCE NO. 96-6, AS AMENDED, PROVIDING FOR THE ADOPTION OF THE 2014 PRICE INDEX FACTOR SET ANNUALLY BY THE FLORIDA PUBLIC SERVICE COMMISSION, FOR UTILIZATION IN PRICE INDEX RATE APPLICATIONS FOR NONEXEMPT WATER AND/OR WASTEWATER UTILITIES PROVIDING SERVICE IN UNINCORPORATED COLLIER COUNTY AND THE CITY OF MARCO ISLAND,FLORIDA. COLLIER COUNTY WATER AND WASTEWATER AUTHORITY LOWELL LAM,CHAIRMAN APRIL 22,2014 Companion petition(s),if any&proposed hearing date: Does Petition Fee include advertising cost?❑Yes ❑ No if Yes,what account should be charged for advertising costs: P.O.#4500147099 Reviewed by: g//*?(VP/1" ° Date Division Administrator or Designee List Attachments: DISTRIBUTION INSTRUCTIONS A. For hearings before BCC or BZA: Initiating person to complete one coy and obtain Division Head approval before submitting to County Manager. Note: If legal document is involved,be sure that any necessary legal review,or request for same,is submitted to County Attorney before submitting to County Manager. The Manager's office will distribute copies: ❑ County Manager agenda file: to ❑Requesting Division ❑Original Clerk's Office B. Other hearings: Initiating Division head to approve and submit original to Clerk's Office,retaining a copy for file. FOR CLERK'S OFFICE USE ONLY: Date Received: Date of Public hearing: Date Advertised: 1611 A13 Martha S. Vergara From: Ann P.Jennejohn Sent: Tuesday, April 22, 2014 12:19 PM To: Minutes and Records Subject: Legal Advertisement Attachments: Signed Request for Legal Advertising of Public Hearing for Final Order 2014-2.pdf From: Lang, Ashley Sent: Tuesday, April 22, 2014 11:49 AM To: Ann P. Jennejohn Subject: Legal Advertisement Good Morning Ann, I need to have this ad run for our May 12, 2014 Collier County Water and Wastewater Authority meeting. I will need to have it ran on Friday May 2, 2014. Let me know if I need to provide you with anything else. Thanks! Kindest Regards, Ashley Lang Budget Analyst otier County I 2800 Horseshoe Drive North I Naples, FL 34104 I Phone: 239.252.2302 I Fax: 239.252.3047 d F ; - s j fo �o£.t-. ?n co x., .<.<.; € .<..1. E..:z.. !_.iT�I <3.�Gi£,5r,<.>are.}t;(�it, (;cords 7�trt�;,J not-�`Z�:ti t�:1C<, `i1.3�.7i;:a.,.�. �;.<SC.c=1, q.R_� �z�,��'iE. i„i�,:t .g.xt..., 04 ..._,>f;� :0 trcn r'mail to th o entity lstoad content office h f tole ahonze.,r in °.rating. 1 161 1 Att3 ATTACHMENT "A" Final Order No.2014-02 RE: Establishment of 2014 Price Index Factor April 22,2014 Collier County Water and Wastewater Authority 16 ? 1 A13r FINAL ORDER NO. 2014-02 COLLIER COUNTY WATER AND WASTEWATER AUTHORITY A FINAL ORDER OF THE COLLIER COUNTY WATER AND WASTEWATER AUTHORITY, PURSUANT TO SECTION 1-6, COLLIER COUNTY ORDINANCE NO. 96-6, AS AMENDED, PROVIDING FOR THE ADOPTION OF THE 2014 PRICE INDEX FACTOR SET ANNUALLY BY THE FLORIDA PUBLIC SERVICE COMMISSION, FOR UTILIZATION IN PRICE INDEX RATE APPLICATIONS FOR NONEXEMPT WATER AND/OR WASTEWATER UTILITIES PROVIDING SERVICE IN UNINCORPORATED COLLIER COUNTY AND THE CITY OF MARCO ISLAND, FLORIDA. WHEREAS, Collier County Ordinance No. 96-6, as amended, provides for the Collier County Water and Wastewater Authority (AUTHORITY) to adopt a price index factor for water and/or wastewater utilities on or before May 15th of each calendar year for the utilization in price index rate application; and WHEREAS, Collier County Ordinance, No. 96-6, as amended, provides that the price index factor shall be equivalent to the price index factor set annually by the Florida Public Service Commission (COMMISSION); and WHEREAS, the COMMISSION issued Order No. PSC-14-0056-PAA-WS on January 27, 2014, establishing the 2014 Price Index of 1.41 percent for water and/or wastewater utilities; to be effective February 14, 2014. NOW, THEREFORE, IT IS HEREBY ORDERED by the Collier County Water and Wastewater Authority, in public meeting assembled, that: 1. The 2014 Price Index is 1.41 percent. 2. Any water and/or wastewater utility that intends to increase its rates by implementation of this price index must notify the AUTHORITY on or after the effective date of this Final Order of such intent and shall apply the 2014 Price Index to applicable 2013 calendar year operation and maintenance expenses. 3. Utilities using the 2014 Price Index shall use the forms attached as Appendices "A", "B", "C" and "D", and shall follow all price index application requirements specified in Collier County Ordinance No. 96-06, as amended, before implementing any index. 4. This Order shall become effective upon adoption by the AUTHORITY and shall remain in effect until the AUTHORITY authorizes a change. 161 1 i13 This Final Order adopted this 12th day of May, 2014, after motion, second, and majority vote favoring the same. Approved as to form COLLIER COUNTY WATER AND and legality: WASTEWATER AUTHORITY Scott Stone LOWELL LAM, CHAIRMAN Assistant County Attorney 1611 A 13 APPENDIX "A" 2014 PRICE INDEX APPLICATION TEST YEAR ENDED DECEMBER 31, 20131 Utility: WATER SEWER 2013 Operation and maintenance Expenses (O&M) LESS: (a) Pass-Through Items: (1) Purchased Power (2) Purchased Water (3) Purchased Sewage Treatment (4) Other2: (b) Rate Case Expenses Included In 2013 Expenses (c) Adjustments to O&M Expenses from last rate case, if applicable: (1) (2) Costs to be Indexed Multiply by the 2014 Price Index Factor 0.0141 0.0141 Indexed Costs Add: Pass-Through Items Total of Indexed Costs and Pass-Through Items Divide Total of Indexed Costs and Pass-Through Items by Expansion Factor for Regulatory Assessment Fees 0.970 0.970 Increase in Revenue Divide by 2013 Annualized Revenue3 Percentage Increase in Rates 'This amount should be for the calendar year 2013. If the utility is on a fiscal year, a pro rata distribution between the utility's two affected annual reports should be included as a supplemental attachment. The annual reports or general ledgers should be used as the source document(s). The utility is required to send a worksheet showing the pro rata distribution. 2If applicable, deduct on this line any other expenses for which a pass-through has been received. Specify the type of expense, which is being deducted. 3If rates changed during or subsequent to calendar year 2013, the book revenues must be adjusted to show the changes and an explanation of the calculation should be attached to this form. (See Appendix "B" for instructions and sample format.) APPENDIX "B" 1 6 I 1 A 13 ANNUALIZED REVENUE WORKSHEET Have rates charged for customer services changed since January 1, 2013? ( ) If no, the utility should use actual revenues. This form may be disregarded. ( ) If yes, the utility must annualize its revenues. Complete the remainder of this form. Annualizing calculates the revenue the utility would have earned based upon 2013 customer consumption at the most current rates in effect. To complete this calculation, the utility will need consumption data for 2013 to apply to the existing rate schedule. Below is a sample, which may be used. CALCULATION OF ANNUALIZED REVENUES' Number of Bills/ Current Annualized Gallons Sold x Rates Revenues Residential Bills: '/8" x 3/4" meters 1" meters 1 '/z" meters _ 2" meters —_ 2 2 Total No. Bills Gallons Sold Other Revenue General Service: '/g"x 3A" meters 1" meters 1 '/" meters 2" meters 3" meters 4" meters 6" meters 2 2 z Total No. Bills Gallons Sold Other Revenue Total Annualized Revenues for 2013 $_ 'Annualized revenues must be calculated separately if the utility consists of both a water system and a sewer system. This form is designed specifically for utilities using a base facility charge rate structure. If annualized revenues must be calculated and further assistance is needed, contact the Utility Regulation Staff at(239) 252-2302. `Complete only if billing charge is separate. APPENDIX "C" 161 1 A I 3 AFFIDAVIT I , UNDER OATH hereby affirms that I am the duly authorized representative of and that the figures and calculations upon which the change in rates is based are accurate and that the change will not cause said to exceed its last authorized or calculated rate of return, pursuant to Section I-6 (I) (4), Collier County Ordinance No. 96-06, as amended, which is This affidavit is made pursuant to this utility's request for a 2014 price index rate increase. Title (Print Name) Subscribed and sworn (or affirmed) to before me by on , 20 , who I I is personally known to me produced as identification (Printed Name of Notary) My Commission Expires: APPENDIX "D" 16 I 1 a 13 NOTICE TO CUSTOMERS On May 12`h, 2014, the Collier County Water and Wastewater Authority adopted provisions permitting water and sewer utilities to adjust the rates it charges to its customers without those customers bearing the additional expense of a public hearing. The adjustments in rates would depend on increases or decreases in non-controllable expenses subject to inflationary pressures such as chemicals, and other operational and maintenance costs. On , filed notice of intent with the Growth Management Division Planning & Regulation (GMD P&R) Department of Operations and Regulatory Management, to increase water and wastewater rates as a result of this action. If acknowledged and approved by the Collier County Water and Wastewater Authority, water rates will increase by approximately % and wastewater rates by %. The adjusted rates should be reflected on your bill. Should you have any questions, please contact your local utility office. Be sure to have your account number handy for quick reference. Customers may also direct inquiries to the GMD P&R Department of Operations and Regulatory Management, 2800 N. Horseshoe Dr., Naples, Florida 34104 at(239) 252-2302. 1611 A13 Acct. #068784 April 22, 2014 Attn: Legals Naples News Media Group 1100 Immokalee Rd. Naples, Florida 34110 Re: Legal Notice— Notice of Public Meeting and Final Notice for Collier County Water and Wastewater Authority Dear Legals: Please advertise the above referenced notice on Friday, May 2, 2014 and kindly send the Affidavit of Publication, in duplicate, together with charges involved, to this office. The Invoice must reference the purchase order number below. Thank you. Sincerely, Martha Vergara, Deputy Clerk P.O. #4500147099 1611 A . 3 NOTICE OF PUBLIC MEETING AND FINAL ORDER NO. 2014-02 COLLIER COUNTY WATER AND WASTEWATER AUTHORITY 2800 NORTH HORSESHOE DRIVE, NAPLES, FL 34104 CONFERENCE ROOM 609/610 MONDAY, MAY 12, 2014 3:00 P.M. A FINAL ORDER OF THE COLLIER COUNTY WATER AND WASTEWATER AUTHORITY, PURSUANT TO SECTION 1-6, COLLIER COUNTY ORDINANCE NO. 96-6,AS AMENDED, PROVIDING FOR THE ADOPTION OF THE 2014 PRICE INDEX FACTOR SET ANNUALLY BY THE FLORIDA PUBLIC SERVICE COMMISSION, FOR UTILIZATION IN PRICE INDEX RATE APPLICATIONS FOR NON-EXEMPT WATER AND/OR WASTEWATER UTILITIES PROVIDING SERVICE IN UNINCORPORATED COLLIER COUNTY AND THE CITY OF MARCO ISLAND, FLORIDA. COLLIER COUNTY WATER AND WASTEWATER AUTHORITY LOWELL LAM, CHAIRMAN APRIL 22,2014 Martha S. Vergara 16 1 1 A 1. 3 From: Martha S.Vergara Sent: Tuesday,April 22, 2014 2:16 PM To: Naples Daily News Legals Subject: Collier County Water&Wastewater Authority- Public Meeting/Final Order Attachments: Notice of Public Meeting and Final Order(Water&Wastewater) (5-12-2014).doc; Notice of Public Meeting & Final Order 2014-02 (Water&Wastewater) (5-12-2014).doc Legals, Please advertise the following attached ad Friday, May 2, 2014. Please forward an ok when received, if you have any questions feel free to call me. Thanks, Martha Vergara, BMR Senior Clerk Minutes and Records Dept. Clerk of the Circuit Court &Value Adjustment Board Office: (239) 252-7240 Fax: (239) 252-8408 E-mail: martha.vergara @collierclerk.com 1 Martha S. Vergara 161 !1. A 1 3 From: Polidora, Carol <cpolidora @naplesnews.com> Sent: Tuesday, April 22, 2014 3:27 PM To: Martha S. Vergara Subject: Ad Confirmation Attachments: UASF704.jpg Hi Martha! Please provide approval ASAP for publication on 05.02.14. Thanks! Carol Carol Polidora Legal Advertising Specialist Naples Daily News 239-213-6061 cpolidora@naplesnews.com Thank you for placing your ad. Date 04/22/14 Publication NDN Account Number 744107 Ad Number 2024309 Total Ad Cost $145.64 1 r---- n ,., ! r ,..o cT,) 7.7 -T...v>, 1 6 1 1 A 1 3 Q 0 :x) N.; t...„,,, 1 --'t '— ....1•1` - --- 1— ' F-- ni 0 s' (:: ='!..,N I ) .X ---N 1 (:) --v ,,,--,,, w- n -I --cn. rrt ..„ „...,1 . .r.---- C.4 r --'-.1 [21 IL f ni —. --n ..., Ill 7220 >."-- (,) mi 1.71 Fri— .,.T1 H ..--, ,..-... 0 ,,,...? e- 1"-- -... „.., , H D„...... ...... -7- 1 r-- > m 1 — - • - r-, n 0 -0 L-, j?',. Saw r."'. 7=0 r, 7 (NI 77) - > ,-- kfli ',–, Fri 7; H Z 4611:m Ar. ' pm, ....... 1 ...WI I I c.,.... -,1. n -::: (--1 (:) il- 1 171 ."--",r ......■ Nj r71 rTi r-- -7 ir—r, = > m .> -T1 s..,.... ...... Ill --4 (:) (7) (-- pi --; t-r, 7:1 171 , Ah— -.- Z "U ' 8% . „___i 1 rn ti) 0 .4-- .c...- . '-' >, 0 i . Z m ,,,„,- 73 ,...-., ..,..- --- .t.,,, ......... e--, —I 0 ''''' . ,-P • --; w"- .b, H 1— > -n r`,. CI NI (2) ' ''' ri -P- T 74 —7' •n yr' r-----. :r.7-' C ,..„ , i , e...... :.:,..7 .... .maa ,....J ....1 re . """I 27. „--' --1 O 1; 0 -0‹ - --I rri e- (...) 7, --- , ) Thr -7i „14-7,. NI 71 e_f.: i 4 r— ' c Z H ° H dr.. .--z --1 n --4 kri ...... , , --F) rt -1-- ..,'0 ),..:1 > i- rn ... __ - i‘..1 n ..- --1 --- Fil --- kJ 1611 A Martha S. Vergara From: Lang, Ashley Sent: Tuesday, April 22, 2014 3:37 PM To: Martha S. Vergara Cc: Kovensky, Kenneth Subject: RE: Water &Wastewater/ Public Meeting & Final Order#2014-02 Martha, Looks great! Thanks, Ashley Original Message From: Martha S.Vergara [mailto:Martha.Vergara @collierclerk.com] Sent: Tuesday, April 22, 2014 3:30 PM To: KenKovensky@colliergov.net; LangAshley Subject: Water&Wastewater/ Public Meeting & Final Order#2014-02 Importance: High Ken & Ashley, Attached is the proof from NDN, please review and let me know of any changes ASAP. Martha Vergara, BMR Senior Clerk Minutes and Records Dept. Clerk of the Circuit Court & Value Adjustment Board Office: (239) 252-7240 Fax: (239) 252-8408 E-mail: martha.vergara @collierclerk.com Under Florida Law, e-mail addresses are public records. If you do not want your e-mail address released in response to a public records request, do not send electronic mail to this entity. Instead, contact this office by telephone or in writing. 1 1611 A1 '3 . Martha S. Vergara From: Polidora, Carol <cpolidora @naplesnews.com> Sent: Tuesday, April 22, 2014 4:01 PM To: Martha S. Vergara Subject: RE: Ad Confirmation Thank you! Released... Original Message From: Martha S. Vergara [mailto:Martha.Vergara @collierclerk.com] Sent: Tuesday,April 22, 2014 3:59 PM To: Polidora, Carol Subject: RE: Ad Confirmation Hi Carol, This ad has been reviewed and approved, please proceed with publishing as requested. Thanks, Martha Original Message From: Polidora, Carol [mailto:cpolidora @naplesnews.com] Sent: Tuesday, April 22, 2014 3:27 PM To: Martha S. Vergara Subject: Ad Confirmation Hi Martha! Please provide approval ASAP for publication on 05.02.14. Thanks! Carol Carol Polidora Legal Advertising Specialist Naples Daily News 239-213-6061 cpolidora @naplesnews.com Thank you for placing your ad. Date 04/22/14 Publication NDN Account Number 744107 Ad Number 2024309 Total Ad Cost $145.64 Please visit us on the web at www.collierclerk.com 1 Naples Daily News 1 6 1 1 A 1 ]5 Naples, FL 34110 Affidavit of Publication Naples Daily News + BCC BUDGET OFFICE FINANCE DEPARTMENT 3299 TAMIAMI TRL E #700 NAPLES FL 34112 REFERENCE: 068784 4500147099 59746743 NOTICE OF PUBLIC MEE -oJWWo • State of Florida 20a2t oWD-,r - County of Collier ,aad=W Before the undersigned authority, personally ‹„..x ” zQ-z¢r appeared Robin Calabrese, who on oath says that t °� ° she serves as the Advertising Director of the Z 5, 3Zas3� Naples Daily News, a daily newspaper published at W „LL 3WW-�, po Naples, in Collier County, Florida: that the a l'-',u0 zQ?'aV r attached copy of advertising was published in said a �?W" w2r..2 z a>2� ,T0._.-o 5 newspaper on dates listed. Z oEo>. 3h0_�° Affiant further says that the said Naples Daily Q Z=W2g jo=2L_Q a News is a newspaper published at Naples, in said Z WoZ o�~Owo Collier County, Florida, and that the said - 3oZO `pz"zo a newspaper has heretofore been continuously z ' i_°� oWzZ Z• published in said Collier County, Florida, each W a 'o0 Fo0=0Z< < Z wg day and has been entered as second class mail X o Wg =aZ�,o a � o � matter at the post office in Naples, in said II- U o" W".�°moo Z 5� O z " °zo0o`g-V,Z z -o Collier County, Florida, for a period of 1 year WA o� �a�,S o g"_: Zz-m Z^ V next preceding the first publication of the F Z<e=<Eo W zIrq attached copy of advertisement; and affiant n0~Wc" J LLwo 1-oQ 3a . PY 0 <aamcea2 8 ea: further says that he has neither paid nor promised any person, firm or corporation any discount, rebate, commission or refund for the purpose of securing this advertisement for publication in the said newspaper. PUBLISHED ON: 05/02 AD SPACE: 44 LINE FILED ON: 05/02/14 ,� _ r + Signature of Affiant ,- _ / j Sworn to and Subscribed b-1 ore me this 0 day of 20 /``[ 4 Personally known by me . I "" '� Y Y n�ria-,, CAROL POLIpOBg err `':, ?+_ '' I MISSION#EE 851758 1,.....- -•07 EXPIRES:November 28,2014 tittP Bonded Thni Pfohsrd insurance Agency 1611 A13 FINAL ORDER NO. 2014-02 COLLIER COUNTY WATER AND WASTEWATER AUTHORITY A FINAL ORDER OF THE COLLIER COUNTY WATER AND WASTEWATER AUTHORITY, PURSUANT TO SECTION 1-6, COLLIER COUNTY ORDINANCE NO. 96-6, AS AMENDED, PROVIDING FOR THE ADOPTION OF THE 2014 PRICE INDEX FACTOR SET ANNUALLY BY THE FLORIDA PUBLIC SERVICE COMMISSION, FOR UTILIZATION IN PRICE INDEX RATE APPLICATIONS FOR NONEXEMPT WATER AND/OR WASTEWATER UTILITIES PROVIDING SERVICE IN UNINCORPORATED COLLIER COUNTY AND THE CITY OF MARCO ISLAND, FLORIDA. WHEREAS, Collier County Ordinance No. 96-6, as amended, provides for the Collier County Water and Wastewater Authority (AUTHORITY) to adopt a price index factor for water and/or wastewater utilities on or before May 15th of each calendar year for the utilization in price index rate application; and WHEREAS, Collier County Ordinance No. 96-6, as amended, provides that the price index factor shall be equivalent to the price index factor set annually by the Florida Public Service Commission(COMMISSION); and WHEREAS, the COMMISSION issued Order No. PSC-14-0056-PAA-WS on January 27, 2014, establishing the 2014 Price Index of 1.41 percent for water and/or wastewater utilities; to be effective February 14, 2014. NOW, THEREFORE, IT IS HEREBY ORDERED by the Collier County Water and Wastewater Authority, in public meeting assembled,that: 1. The 2014 Price Index is 1.41 percent. 2. Any water and/or wastewater utility that intends to increase its rates by implementation of this price index must notify the AUTHORITY on or after the effective date of this Final Order of such intent and shall apply the 2014 Price Index to applicable 2013 calendar year operation and maintenance expenses. 3. Utilities using the 2014 Price Index shall use the forms attached as Appendices "A", "B", "C" and "D", and shall follow all price index application requirements specified in Collier County Ordinance No. 96-06, as amended,before implementing any index. 4. This Order shall become effective upon adoption by the AUTHORITY and shall remain in effect until the AUTHORITY authorizes a change. 161lA13 This Final Order adopted this 12th day of May, 2014, after motion, second, and majority vote favoring the same. Approved as to form COLLIER COUNTY WATER AND and egality: WASTEWA -.ER AUTHORITY i Scott Stone LO W ELL LAM, tHAIRMAN Assistant County Attorney 16,1 A 3 APPENDIX"A" 2014 PRICE INDEX APPLICATION TEST YEAR ENDED DECEMBER 31, 20131 Utility: WATER SEWER 2013 Operation and maintenance Expenses(O&M) LESS: (a) Pass-Through Items: (1) Purchased Power (2) Purchased Water (3) Purchased Sewage Treatment (4) Other2: (b) Rate Case Expenses Included In 2013 Expenses (c)Adjustments to O&M Expenses from last rate case, if applicable: (1) (2) Costs to be Indexed Multiply by the 2014 Price Index Factor 0.0141 0.0141 Indexed Costs Add: Pass-Through Items Total of Indexed Costs and Pass-Through Items Divide Total of Indexed Costs and Pass-Through Items by Expansion Factor for Regulatory Assessment Fees 0.970 0.970 Increase in Revenue Divide by 2013 Annualized Revenue3 Percentage Increase in Rates 'This amount should be for the calendar year 2013. if the utility is on a fiscal year, a pro rata distribution between the utility's two affected annual reports should be included as a supplemental attachment. The annual reports or general ledgers should be used as the source document(s). The utility is required to send a worksheet showing the pro rata distribution. 2If applicable. deduct on this line any other expenses for which a pass-through has been received. Specify the type of expense,which is being deducted. 3If rates changed during or subsequent to calendar year 2013, the book revenues must be adjusted to show the changes and an explanation of the calculation should be attached to this form. (See Appendix"B"for instructions and sample format.) 16 I 1 A 13 APPENDIX"B" ANNUALIZED REVENUE WORKSHEET Have rates charged for customer services changed since January 1, 2013? ( ) If no, the utility should use actual revenues. This form may be disregarded. ( ) If yes,the utility must annualize its revenues. Complete the remainder of this form. Annualizing calculates the revenue the utility would have earned based upon 2013 customer consumption at the most current rates in effect. To complete this calculation, the utility will need consumption data for 2013 to apply to the existing rate schedule. Below is a sample, which may be used. CALCULATION OF ANNUALIZED REVENUES' Number of Bills/ Current Annualized Gallons Sold x Rates Revenues Residential Bills: 5/8"x 3/4"meters 1"meters 1 '/z"meters 2"meters Total No. Bills 2 '` Gallons Sold Other Revenue General Service: '/g"x 3/4"meters 1"meters 1 '/"meters 2"meters 3"meters 4"meters 6"meters Total No. Bills 2 2 2 Gallons Sold Other Revenue Total Annualized Revenues for 2013 $ 'Annualized revenues must be calculated separately if the utility consists of both a water system and a sewer system. This form is designed specifically for utilities using a base facility charge rate structure. If annualized revenues must be calculated and further assistance is needed, contact the Utility Regulation Staff at(239)252-2302. 2Complete only if billing charge is separate. 1611 A13 APPENDIX"C" AFFIDAVIT I, , UNDER OATH hereby affirms that I am the duly authorized representative of and that the figures and calculations upon which the change in rates is based are accurate and that the change will not cause said to exceed its last authorized or calculated rate of return, pursuant to Section I-6 (I) (4), Collier County Ordinance No. 96-06, as amended, which is %. This affidavit is made pursuant to this utility's request for a 2014 price index rate increase. Title (Print Name) Subscribed and sworn (or affirmed)to before me by on , 20 ,who is personally known to me ❑ produced as identification (Printed Name of Notary) My Commission Expires: APPENDIX"D" 1611 A 13 NOTICE TO CUSTOMERS On May 12th, 2014, the Collier County Water and Wastewater Authority adopted provisions permitting water and sewer utilities to adjust the rates it charges to its customers without those customers bearing the additional expense of a public hearing. The adjustments in rates would depend on increases or decreases in non-controllable expenses subject to inflationary pressures such as chemicals. and other operational and maintenance costs. On , filed notice of intent with the Growth Management Division Planning & Regulation (GMD P&R) Department of Operations and Regulatory Management, to increase water and wastewater rates as a result of this action. If acknowledged and approved by the Collier County Water and Wastewater Authority, water rates will increase by approximately % and wastewater rates by %. The adjusted rates should be reflected on your bill. Should you have any questions,please contact your local utility office. Be sure to have your account number handy for quick reference. Customers may also direct inquiries to the GMD P&R Department of Operations and Regulatory Management, 2800 N. Horseshoe Dr.,Naples, Florida 34104 at(239) 252-2302. 16Ii February 9 & 23, 2014 & March 9 & 23, 2014 Code Enforcement Annual COLLIER COUNTY FLORIDA Nuisance Abatement Notice REQUEST FOR LEGAL ADVERTISING OF PUBL. To: Clerk to the Board: Please place the following as a: ® Normal legal Advertisement ❑ Other: (Display Adv.,location,etc.) ********************************************************************************************************** Originating Dept/Div: GMD Person: Marlene Serrano Date: 02/04/14 Petition No.(If none,give brief description): Public Notice from the Code Enforcement Department of Collier County,Florida. Notice about weeds or grasses over 18 inches in height-Ordinance 2009-08 Petitioner: (Name&Address): Name&Address of any person(s)to be notified by Clerk's Office:(If more space is needed,attach separate sheet) Hearing before BCC BZA N/A Other Requested Hearing date:(Based on advertisement appearing 10 days before hearing. Newspaper(s)to be used: (Complete only if important): ® Naples Daily News ❑ Other ❑Legally Required Proposed Text: (Include legal description&common location&Size: This notice needs to be published for a minimum of(4)four Sundays beginning?/9/14 and on every other Sunday thereafter(2/23,3/9&3/23). A PUBLIC NOTICE FROM THE CODE ENFORCEMENT DEPARTMENT OF COLLIER COUNTY, FLORIDA NOTICE ABOUT WEEDS OR GRASSES OVER 18 INCHES IN HEIGHT-ORDINANCE 2009-08 The Collier County Litter,Weed and Exotics Control Ordinance requires that all owners of developed and undeveloped lots shall control all excessive growth of grasses or weeds over 18 inches by mowing.All lots with such vegetation over 18 inches in height will be identified by a Code Enforcement Investigator and a Notice of Violation and Order to Correct may,at the County's option, be mailed to the property owner(s)or posted on the lot. If posted,a copy of this notice will also be posted at the Collier County Courthouse at 3301 Tamiami Trail E., Naples FL 34112 or the Immokalee Courthouse at 106 1st Street S. Immokalee FL,34142,as applicable. A posted notice may, at the option of the County, be used in lieu of mailing individual letters to property owners.After ten(10)days from the date of posting or mailing,if no action is taken,the County will abate the violation by contracting for the lot to be mowed by a mowing contractor.A bill will then be sent to the lot's owner of record for the mowing fees plus an administrative fee of one hundred dollars($100.00).Additional charges can be assessed for oversized lots or extremely overgrown lots. Repeat violators may be subject to additional fees or charges, or after three violations may be included in a mandatory lot mowing program instituted by the County. The owner must remit payment for the amounts billed within twenty(20) days from the mailing of the County's invoice. If the invoiced bill is not paid within this twenty-day period a Determination Order assessing a lien will be imposed by the Special Magistrate. If certified and recorded,this Order may constitute a lien on ALL of the violator's real and personal property in Collier County.This lien may be paid without further costs,within twenty(20)days from the date of determination by the Special Magistrate for Collier County. If the lien remains unpaid after one(1)year 1b11 A14 from the date of the recording of the lien, Collier County may bring suit to foreclose the lien as set for in Chapter 173, Florida Statutes. All property owners are requested to make arrangements for the proper maintenance of their land as the practice of sending mailed Notices of Violation to owners, in particular absentee owners,will be at the option of the County.The cooperation of all affected property owners will assist in reducing the large number of complaints about such nuisances received each year by the Code Enforcement Department. Compliance with this requirement will also help to control vermin and improve the appearance of the affected areas of the unincorporated County. Any questions regarding these procedures can be addressed to the Code Enforcement Department. Phone rl(imber (239)252-2440; located at 2800 North Horseshoe Drive,Naples, FL 34104. Companion petition(s), if any&proposed hearing date: Does Petition Fee include advertising cost?❑Yes ® No If Yes,what account should be charged for advertising costs: Reviewe. . ihidir a / (-1-/ rte Divisio Ad nistrator or Designee Date List Attac ents: DISTRIBUTION INSTRUCTIONS A. For hearings before BCC or BZA: Initiating person to complete one copy and obtain Division Head approval before submitting to County Manager. Note: If a legal document is involved,be sure that any necessary legal review,or request for same,is submitted to County Attorney before submitting to County Manager. The Manager's office will distribute copies: ❑ County Manager agenda file: to ❑Requesting Division ❑ Original Clerk's Office B. Other hearings: Initiating Division head to approve and submit original to Clerk's Office,retaining a copy for file. ****************************************************************************************** - *********** * * FOR CLERK'S OFFICE USE 9'3 z3 ON Y 3/ / Date of Public hearing: Date Advertis-4: 1_J (� ,L� /'?Date Received: 7 1611 Alit Martha S. Vergara From: Ann P.Jennejohn Sent: Monday, February 03, 2014 2:52 PM To: Minutes and Records Subject: FW: Publication Ordinance 2005-44 From: Serrano, Marlene Sent: Monday, February 03, 2014 2:23 PM To: Ann P. Jennejohn Subject: Publication Ordinance 2005-44 Hi Ann, It's that time of the year again to publish the Code Enforcement Public Notice about weeds or grass over 18 inches. The PO number for NDN is 4500146898. A PUBLIC NOTICE FROM THE CODE ENFORCEMENT DEPARTMENT OF COLLIER COUNTY, FLORIDA NOTICE ABOUT WEEDS OR GRASSES OVER 18 INCHES IN HEIGHT-ORDINANCE 2005-44 The Collier County Litter,Weed and Exotics Control Ordinance requires that all owners of developed and undeveloped lots shall control all excessive growth of grasses or weeds over 18 inches by mowing.All lots with such vegetation over 18 inches in height will be identified by a Code Enforcement Investigator and a Notice of Violation and Order to Correct may, at the County's option, be mailed to the property owner(s)or posted on the lot. If posted, a copy of this notice will also be posted at the Collier County Courthouse at 3301 Tamiami Trail E., Naples FL 34112 or the Immokalee Courthouse at 106 1st Street S. Immokalee FL, 34142, as applicable. A posted notice may, at the option of the County,be used in lieu of mailing individual letters to property owners.After ten (10)days from the date of posting or mailing, if no action is taken, the County will abate the violation by contracting for the lot to be mowed by a mowing contractor.A bill will then be sent to the lot's owner of record for the mowing fees plus an administrative fee of one hundred dollars($100.00).Additional charges can be assessed for oversized lots or extremely overgrown lots. Repeat violators may be subject to additional fees or charges, or after three violations may be included in a mandatory lot mowing program instituted by the County. The owner must remit payment for the amounts billed within twenty(20)days from the mailing of the County's invoice. If the invoiced bill is not paid within this twenty-day period a Determination Order assessing a lien will be imposed by the Special Magistrate. If certified and recorded,this Order may constitute a lien on ALL of the violator's real and personal property in Collier County.This lien may be paid without further costs,within twenty(20)days from the date of determination by the Special Magistrate for Collier County. If the lien remains unpaid after one(1)year from the date of the recording of the lien, Collier County may bring suit to foreclose the lien as set for in Chapter 173, Florida Statutes. All property owners are requested to make arrangements for the proper maintenance of their land as the practice of sending mailed Notices of Violation to owners, in particular absentee owners,will be at the option of the County.The cooperation of all affected property owners will assist in reducing the large number of complaints about such nuisances received each year by the Code Enforcement Department. Compliance with this requirement will also help to control vermin and improve the appearance of the affected areas of the unincorporated County. 1 An questions regarding these procedures can be addressed to the Code Enfg� Any 9 9 er6t Iparlent.AnElur4Lr(239) 252-2440; located at 2800 North Horseshoe Drive, Naples, FL 34104. Please let me know if you need anything else. Marlene Serrano , MSBM Manager of Operations Code Enforcement Department Growth Management Division 2800 N.Horseshoe Drive Naples,Fl 34104 Office:(239)252-2487 Fax:(239)252-3926 Email:MarleneSerrano @colliergov.net Our website: www.colliergov.net Don't forget to"like"us on Facebook facebook.com/CollierGov Ct r Co itV `"Please consider the environment before printing this email Under Florida Law,e-mail addresses are public records.If you do not want your e-mail address released in response to a public records request,do not send electronic mail to this entity.Instead,contact this office by telephone or in writing. 2 Martha S. Vergara I F I 1 A 1 4 From: Serrano, Marlene Sent: Monday, February 03, 2014 4:11 PM To: Martha S.Vergara Subject: FW:Ad from Last Year This is the email chain from last year. The Ordinance number changed to 2009-08, instead of 2005-44. Please let me know if we still need to fill out the form. Thanks, Marlene Serrano , MSBM Manager of Operations Code Enforcement Department Growth Management Division 2800 N.Horseshoe Drive Naples,Fl 34104 Office:(2 39)2 52-2487 Fax:(239)252-3926 Email:MarleneSerrano @colliergov.net Our website: www.colliergov.net Don't forget to"like"us on Facebook facebook.com/CollierGov Co f rComra ' `"Please consider the environment before printing this email From: Teresa L. Cannon [mailto:Teresa.Cannon @collierclerk.com] Sent: Wednesday, January 23, 2013 8:32 AM To: SerranoMarlene Subject: RE: Ad from Last Year If you could send a clean copy to keep with the record but the corrections have been made. I actually made it for the deadline to run this Sunday. And Ann said according to statute it is to run every other Sunday for 4 weeks, It is the same as last year. So it will run...this Sunday 1/27, Sunday 2/10, Sunday 2/24 and then Sunday 3/10. I will also send a copy of the proof for you to review. Teresa L. Cannon, BMR Clerk III Minutes and Records Department 239-252-8411 239-252-8408 fax Teresa.Cannon@collierclerk.com From: SerranoMarlene [mailto:MarleneSerrano @colliergov.net] Sent: Wednesday, January 23, 2013 8:29 AM To: Teresa L. Cannon Subject: RE: Ad from Last Year 1 161 . 1 A14 Yes. February 3rd will be fine as long as we run the ad for 4 weeks. Do you need me to send you a clean copy since the Ordinance number and the Courthouse address changed? Let me know. Marlene Serrano Code Enforcement Operations Manager HAAB Staff Liaison Growth Management Division Planning& Regulation 2800 N. Horseshoe Drive Naples, Fl 34104 Ph: (239)252-2487 Fx: (239)252-3926 Email: MarleneSerrano @colliergov.net Co ier Coi i i v From: Teresa L. Cannon [mailto:Teresa.Cannon@ collierclerk.com] Sent: Tuesday, January 22, 2013 1:31 PM To: SerranoMarlene Subject: RE: Ad from Last Year Hi Marlene, Not sure if I can make the deadline for this Sunday, will Sunday, February 3rd be ok for the first run? Teresa L. Cannon, BMR Clerk III Minutes and Records Department 239-252-8411 239-252-8408 fax Teresa.Cannon@col lierclerk.corn From: Martha S. Vergara Sent: Tuesday, January 22, 2013 1:06 PM To: Teresa L. Cannon Subject: FW: Ad from Last Year From: SerranoMarlene [mailto:MarleneSerrano@colliergov.net] Sent: Tuesday, January 22, 2013 1:01 PM To: Martha S. Vergara Subject: RE: Ad from Last Year Hi Martha, Is that time of the year again. Can we advertise the Nuisance Abatement Ordinance? It needs to be published for 4 weeks on Sundays, per Ordinance. The NDN PO#4500141707. We would need to change the address for the Courthouse to 3315 Tamiami Trail East. 2 1611 A14 Martha S. Vergara From: Serrano, Marlene Sent: Monday, February 03, 2014 4:06 PM To: Martha S. Vergara Cc: Wright,Jeff Subject: RE: Request for legal advertisment Hi Martha, This advertisement is not in relation to a BCC meeting. It is a requirement of Ordinance 05-44. I was advised last year that the form was no longer needed. I apologize for the misunderstanding. I'll complete the form and send it back once is signed. It needs to run 4 times every other Sunday. Thanks, Marlene Serrano , MSBM Manager of Operations Code Enforcement Department Growth Management Division 2800 N.Horseshoe Drive Naples,Fl 34104 Office:(239)252-2487 Fax:(239)252-3926 Email:MarleneSerrano@colliergov.net Our website: www.colliergov.net Don't forget to"like"us on Facebook facebook.com/CollierGov COI I ie r Ceti nt y Please consider the environment before printing this email From: Martha S. Vergara [mailto:Martha.Vergara@collierclerk.com] Sent: Monday, February 03, 2014 4:03 PM To: SerranoMarlene Cc: Wrightleff Subject: Request for legal advertisment Marlene &Jeff, Just to make all of our paperwork the same, attached is the Request for Legal Advertising. Please fill in all of the pertinent information for your ad. Specifics such as which BCC Meeting this is to run for helps us to know where to place the documents in backup. The request also needs to be sign-off by either the Division Administrative or Designee. Ad requests are to be sent to: minutesandrecords @collierclerk.com How many time(s) is this ad to be in the paper? Is there a specific day(s) the ad is to run? 1 1 I 1 A '1 � If you have any questions feel free to call. 1 Thanks, Martha Vergara, BMR Senior Clerk Minutes and Records Dept. Clerk of the Circuit Court &Value Adjustment Board Office: (239) 252-7240 Fax: (239) 252-8408 E-mail: martha.vergara@collierclerk.corn Under Florida Law,e-mail addresses are public records.If you do not want your e-mail address released in response to a public records request,do not send electronic mail to this entity.Instead,contact this office by telephone or in writing. 2 1611 A 14 Martha S. Vergara From: Ann P.Jennejohn Sent: Monday, February 03, 2014 2:52 PM To: Minutes and Records Subject: FW: Publication Ordinance 2005-44 From: Serrano, Marlene Sent: Monday, February 03, 2014 2:23 PM V2-3 To: Ann P. Jennejohn Subject: Publication Ordinance 2005-44 Hi Ann I 2 2 It's that time of the year again to publish the Code Enforcement Public Notice about weeds or grass over 18 inches. The PO number for NDN is 4500146898. A PUBLIC NOTICE FROM THE CODE ENFORCEMENT DEPARTMENT OF COLLIER COUNTY, FLORIDA NOTICE ABOUT WEEDS OR GRASSES OVER 18 INCHES IN HEIGHT-ORDINANCE 200.6-444 The Collier County Litter,Weed and Exotics Control Ordinance requires that all owners of developed and undeveloped lots shall control all excessive growth of grasses or weeds over 18 inches by mowing.All lots with such vegetation over 18 inches in height will be identified by a Code Enforcement Investigator and a Notice of Violation and Order to Correct may, at the County's option, be mailed to the property owner(s)or posted on the lot. If posted, a copy of this notice will also be s posted at the Collier County Courthouse at 3341'Tamiami Trail E., Naples FL 34112 or the Immokalee Courthouse at 106 1st Street S. Immokalee FL, 34142, as applicable. A posted notice may, at the option of the County, be used in lieu of mailing individual letters to property owners.After ten (10)days from the date of posting or mailing, if no action is taken, the County will abate the violation by contracting for the lot to be mowed by a mowing contractor.A bill will then be sent to the lot's owner of record for the mowing fees plus an administrative fee of one hundred dollars($100.00).Additional charges can be assessed for oversized lots or extremely overgrown lots. Repeat violators may be subject to additional fees or charges, or after three violations may be included in a mandatory lot mowing program instituted by the County. The owner must remit payment for the amounts billed within twenty(20)days from the mailing of the County's invoice. If the invoiced bill is not paid within this twenty-day period a Determination Order assessing a lien will be imposed by the Special Magistrate. If certified and recorded,this Order may constitute a lien on ALL of the violator's real and personal property in Collier County.This lien may be paid without further costs,within twenty(20)days from the date of determination by the Special Magistrate for Collier County. If the lien remains unpaid after one(1)year from the date of the recording of the lien, Collier County may bring suit to foreclose the lien as set for in Chapter 173, Florida Statutes. All property owners are requested to make arrangements for the proper maintenance of their land as the practice of sending mailed Notices of Violation to owners, in particular absentee owners,will be at the option of the County.The cooperation of all affected property owners will assist in reducing the large number of complaints about such nuisances received each year by the Code Enforcement Department. Compliance with this requirement will also help to control vermin and improve the appearance of the affected areas of the unincorporated County. 1 16 1A14 Any questions regarding these procedures can be addressed to the Code Enforcement Department. Phone number(239) 252-2440; located at 2800 North Horseshoe Drive, Naples, FL 34104. Please let me know if you need anything else. Marlene Serrano , MSBM Manager of Operations Code Enforcement Department Growth Management Division 2800 N.Horseshoe Drive Naples,Fl 34104 Office:(239)252-2487 Fax:(239)252-3926 Email:MarleneSerrano@colliergov.net Our website: www.colliergov.net Don't forget to"like"us on Facebook facebook.com/CollierGov Catssity Please consider the environment before printing this email Under Florida Law,e-mail addresses are public records.If you do not want your e-mail address released in response to a public records request,do not send electronic mail to this entity.Instead,contact this office by telephone or in writing. 2 161 1A14 Acct. #068782 February 4, 2014 Attn: Legals Naples News Media Group 1100 Immokalee Road Naples, Florida 34110 Re: Code Enforcement Annual Nuisance Abatement Notice Dear Legals: Please advertise the above referenced notice on Sunday, February 9, 2014, Sunday, February 23, 2014, Sunday, March 9, 2014, and Sunday, March 23, 2014 and kindly send the Affidavit of Publication, in duplicate, together with charges involved to this office. Thank you. Sincerely, Martha Vergara, Deputy Clerk P.O. #4500146898 1611 A14 PUBLIC NOTICE FROM THE CODE ENFORCEMENT DEPARTMENT OF COLLIER COUNTY, FLORIDA NOTICE ABOUT WEEDS OR GRASSES OVER 18 INCHES IN HEIGHT (ORDINANCE 2009-08) . The Collier County Litter, Weed and Exotics Control Ordinance requires that all owners of developed and undeveloped lots shall control all excessive growth of grasses or weeds over 18 inches by mowing. All lots with such vegetation over 18 inches in height will be identified by Code Enforcement Investigator and a Notice of Violation and Order to Correct may, at the County' s option, be mailed to the property owner (s) or posted on the lot . If posted, a copy of this notice will also be posted the Collier County Courthouse at 3315 Tamiami Trail E . , Naples, Florida 34112 or the Immokalee Courthouse at 106 1st Street S . , Immokalee Florida 34142 , as applicable . A Posted notice may, at the option of the County, be used in lieu of mailing individual letters to property owners . After ten (10) days from the date of posting or mailing, if no action is taken, the County will abate the violation by contracting for the lot to be mowed by a mowing contractor. A bill will then be sent to the lot' s owner of record for the mowing fees plus an administrative fee of one hundred dollars ($100 . 00) . Additional charges can be assessed for the oversized lots or extremely overgrown lots . Repeat violators may be subject to additional fees or charges, or after three violations may be included in a mandatory lot mowing program instituted by the County. The owner must remit payment for the amounts billed within twenty (20) days from the mailing of the County' s invoice . If the invoiced bill is not paid within this twenty-day period a Determination Order assessing a lien will be imposed by the Special Magistrate . If certified and recorded, this Order may constitute a lien on ALL of the violator' s real and personal property in Collier County. If the lien remains unpaid after (1) year from the date of the recording of the lien, Collier County my bring suit to foreclose the lien as set for in Chapter 173 , Florida Statutes . All property owners are requested to make arrangement for the proper maintenance of their land as the proactive of sending mailed Notices of Violation to owners, in particular absentee owners, will be at the option of the County. the cooperation of all affected property owners 1611 A141 will assist in reducing the large number of complaints about such nuisances received each year by the Code Enforcement Department . Compliance with this requirement will also help to control vermin and improve the appearance of the affected areas of the unincorporated County. Any question regarding these procedures can be addressed to the Code Enforcement Department . Phone Number (239) 252- 2440 ; Located at 2800 North Horseshoe Drive, Naples, Florida 34104 . 1611 A14 Martha S. Vergara From: Martha S. Vergara Sent: Tuesday, February 04, 2014 10:39 AM To: Naples Daily News Legals Subject: Code Enforcement Annual Nuisance Abatement Notice Attachments: Code Enforcement Notice (2-2014 x4 wks).doc; Code Enforcement Notice (2-2014 x4 wks).doc Legals, Please advertise the following attached ad Sunday, February 9, 2014; Sunday, February 23, 2014; Sunday, March 9, 2014 and Sunday, March 23, 2014 . Please forward an ok when received, if you have any questions feel free to call me. Thanks, Martha Vergara, BMR Senior Clerk Minutes and Records Dept. Clerk of the Circuit Court &Value Adjustment Board Office: (239) 252-7240 Fax: (239) 252-8408 E-mail: martha.vergara(a�collierclerk.com 1611 A 14 PUBLIC NOTICE FROM THE CODE ENFORCEMENT DEPARTMENT OF COLLIER" C LINTY, FLORIDA NOTICE ABOUT WEEDS OR GRASSES OVER 18, INCHES IN HEIGHT( 0 R D I N ANC E 2009-08), The Collier Courtly Utter, Weed and Exotics Control ordinance requires that all owners of developed and Undeveloped lots shall control all excessive growth of grasses or weeds over 18 inches by mowing. All l=ot 5 With Such vegeta, tion over IS inches in height will be identified by Code Enforcement Investigator and a Notice of Violation and Order to Correct n-ay: at the ounty's o ►tion,. be mailed to the property owner(s) or posted on the lot If posted, a copy o f this ° notice will also be posted the Collier County Courthouse at 3315 Taniiarr i Trail E, Naples, Florida 34112 or the Imnliokalee Courthouse at 106 1st Street 5 p 'rrrnnkalee Florida 34142, as applicable. A Posted, notice may, at the option of the County, be used in lieu of rrr a i individual letters to property ow viers. After r ten (10) da s from the date of posting or mailing, if no action is taken, the County will abate the violation by contracting for the lot to be ilovved by a mowing contractor,. A bill will then be sent to the lot's owner of record for the mowing fees plus an administrative fee of one hundred dollars ($100.00), Additional charges can be assessed for the overrsize lots or extremely overgrown lots. Repeat violators may be subject to additional fees or charges, or after three violations may be included in a rrrundatory lot i mowing program instituted by the County. The owner MUST remit payment for the amounts billed'within_ twenty -( ) ,d a yy s from the mailing of the County's invoice. If the invoiced bill is not paid within this twenty-day period a Determination Order assessing .a lien will be imposed by the Special Magistrate. If certified and recorded, this Order may constitute a lien on ALL of -tie violator's real and personal property in Collier County. If the lien remains unpaid after (1) year from the date of the recording of the lien, Collier County my bring suit to foreclose the lien asset for in Chapter 173 Florida Statutes. All property owners are requested to make arrangement for the proper maintenance of their land as the proactive of sending mailed Notices of Violation to owners, in particular absentee of ners, Will be at the option of the County. the cooperation of ail affected property owners will assist in reducing the large number af complaints about such nuisances received each year by the Code Enfbrcement Depar tm nt Compliance with this requirement w i l l also help t r control vermin and improve the appearance o f the affected areas of the unincorporated County. Any question regarding these procedures, can b.e addressed to the Code . Enforcement Department, Phone Number (239) 252-2440; Located at 2800 North lior°seshoe Drive, Naples, not kb 34104, February :9 & 23 and March 9 2014 No 2015670 16l 1 A '14 PUBLIC NOTICE FROM THE CODE ENFORCEMENT ENT DEPARTMENT OF COWER COUNTY, FLORIDA, NOTI E ABOUT \NEEDS OR GRASSES OVER 18 INCHES IN HEIGHT ( O l I N` NCE 2009,08) The Collier County Litter, Weed and Exotics Control Ordinance requires that all owners of developed and undeveloped lots shall control all excessive growth of grasses or weeds over 18 inches by mowing. All lots; with" such vegeta, tion over 18 inches in height will be identified by.,Code Enforcemen.t investigator and a Notice of Violation and Order to Correct may at the County's option, be mailed to the property owner(s) or posted on the lot. if posted , a` copy o f this notice will also be posted the ,Alien .County Courthouse at 3315 Tarrrianli Trail E, Naples, Florida 34112. or the Innmokalee Courthouse at 106 1st Street 5 Irrir°nolkalee Florida 311142 as applicable, A Posted notice may, at the option of the county, be used in lieu o f m a i I l'n g individual letters to property owners. After ten (10) days from the date of posting or ,nailing, if no action is taken, the County will abate the violation by contracting for the lotto be mowed b y a mowing contractor. A bill Will then be sent to the lot's owner of record for the mowing fees plus an administrative fee of one hundred dollars $ 100.00). Additional charges can be assessed for the oversized lots or extremely overgrown lots. Repeat violators may be, subject to additional fees or charges, or after three violations may be included in a mandatory lot. mowing program instituted; by the .County.. The owner must ren-iii payment for the am our is billed within twenty (20) 'days from the mailing of the County's invoice. If the invoiced bill is not paid within this t ,renty-day. period a Determination Order assPccing a lien Will be imposed by the Special. Magistrate. If certified and recorded, this Order fray c nstitute a lien on ALL of the violator's real and personal property in "C lher 'County. If the lien remains unpaid alter` (1) year from the date of the record it ; of the lien, Collier County my bring suit to foreclose the lien as set for in Chapter 173, Florida Statutes.. All property ov riers are requested to rake arrangement for the proper maintenance f.�f their larid as the proactive of sendin,g mailed Notices of Violation to owners, in particular absentee owners, will be at,the option Of the Co u nty. the cooperation of all affected property owners will assist in reducing the Iarge member of complaints about such nuisances received, each ear by the, code Enforcement Department. Compliance with this requirement r year also 'h e I p , to control vermin and improve the appearance of the .affected areas of the unincorporated County. Any question regarding these procedures can be addressed to the Code Enforcement Department. Phone Number (239) 252-2440, Locate l at 2800 North Horseshoe Drive, Naples, Florida 34104. March .2.3, 2014 No, 2015670 1611 A 1 4 Martha S. Vergara From: Serrano, Marlene Sent: Friday, February 07, 2014 10:30 AM To: Martha S.Vergara Cc: Wright,Jeff Subject: RE:Weeds and Grass Notice Yes. Proofs are good to go! Thank you Martha. Marlene Serrano, MSBM Manager of Operations Code Enforcement Department Growth Management Division 2800 N. Horseshoe Drive Naples, Fl 34104 Office:(239)252-2487 Fax:(239)252-3926 Email: MarleneSerrano@colliergov.net Our website: www.colliergov.net Don't forget to "like" us on Facebook facebook.com/CollierGov Please consider the environment before printing this email Original Message From: Martha S.Vergara [mailto:Martha.VergaraPcollierclerk.com] Sent: Friday, February 07, 2014 9:14 AM To:SerranoMarlene Cc: WrightJeff Subject: RE:Weeds and Grass Notice So are the ad proofs good to go? Let me know so that NDN can set the space. Thanks, Martha Original Message From: Serrano, Marlene Sent: Friday, February 07, 2014 8:59 AM To: Martha S.Vergara; Neet,Virginia Cc: Wright,Jeff Subject: RE: Weeds and Grass Notice Sounds good. Thanks, 1 161i A14 Marlene Serrano, MSBM Manager of Operations Code Enforcement Department Growth Management Division 2800 N. Horseshoe Drive Naples, Fl 34104 Office:(239)252-2487 Fax:(239)252-3926 Email: MarleneSerrano @colliergov.net Our website: www.colliergov.net Don't forget to "like" us on Facebook facebook.com/CollierGov Please consider the environment before printing this email Original Message From: Martha S.Vergara [mailto:Martha.Vergara @collierclerk.com] Sent:Thursday, February 06, 2014 4:01 PM To: SerranoMarlene; NeetVirginia Cc: WrightJeff Subject: Weeds and Grass Notice Marlene &Jeff, Attached is the Weeds Notice, the only issue is that NDN can only plan for a month out. She will send another one when the computer allows for the same ad but the last date of 3/23/2014. Please review and let me know of any changes. Thanks, Martha Under Florida Law, e-mail addresses are public records. If you do not want your e-mail address released in response to a public records request, do not send electronic mail to this entity. Instead, contact this office by telephone or in writing. Under Florida Law, e-mail addresses are public records. If you do not want your e-mail address released in response to a public records request, do not send electronic mail to this entity. Instead, contact this office by telephone or in writing. 2 161 1A14 Ann P. Jennejohn From: Naples Daily News <naplesnews @clicknbuy.com> Sent: Saturday, February 22, 2014 11:08 PM To: Ann P.Jennejohn Subject: Thank you for placing your classified advertisement. Ad # 2015670 Thank you for placing your classified advertisement. The following represents the current text of your advertisement: PUBLIC NOTICE FROM THE CODE ENFORCEMENT DEPARTMENT OF COLLIER COUNTY, FLORIDA NOTICE ABOUT WEEDS OR GRASSES OVER 18 INCHES IN HEIGHT(ORDINANCE 2009- 08). The Collier County Litter, Weed and Exotics Control Ordinance requires that all owners of developed and undeveloped lots shall control all excessive growth of grasses or weeds over 18 inches by mowing. All lots with such vegetation over 18 inches in height will be identified by Code Enforcement Investigator and a Notice of Violation and Order to Correct may, at the County's option, be mailed to the property owner(s) or posted on the lot. If posted, a copy of this notice will also be posted the Collier County Courthouse at 3315 Tamiami Trail E., Naples, Florida 34112 or the Immokalee Courthouse at 106 1st Street S., Immokalee Florida 34142, as applicable. A Posted notice may, at the option of the County, be used in lieu of mailing individual letters to property owners. After ten (10) days from the date of posting or mailing, if no action is taken, the County will abate the violation by contracting for the lot to be mowed by a mowing contractor. A bill will then be sent to the lot's owner of record for the mowing fees plus an administrative fee of one hundred dollars ($100.00). Additional charges can be assessed for the oversized lots or extremely overgrown lots. Repeat violators may be subject to additional fees or charges, or after three violations may be included in a mandatory lot mowing program instituted by the County. The owner must remit payment for the amounts billed within twenty (20) days from the mailing of the County's invoice. If the invoiced bill is not paid within this twenty-day period a Determination Order assessing a lien will be imposed by the Special Magistrate. If certified and recorded, this Order may constitute a lien on ALL of the violator's real and personal property in Collier County. If the lien remains unpaid after (1) year from the date of the recording of the lien, Collier County my bring suit to foreclose the lien as set for in Chapter 173, Florida Statutes. All property owners are requested to make arrangement for the proper maintenance of their land as the proactive of sending mailed Notices of Violation to owners, in particular absentee owners, will be at the option of the County. the cooperation of all affected property owners will assist in reducing the large number of complaints about such nuisances received each year by the Code Enforcement Department. Compliance with this requirement will also help to control vermin and improve the appearance of the affected areas of the unincorporated County. Any question regarding these procedures can be addressed to the Code Enforcement Department. Phone Number (239) 252-2440; Located at 2800 North Horseshoe Drive,Naples, Florida 34104. February 9 & 23 and March 9, 2014 No. 2015670 You also have the exciting option to enhance your online advertisement with extended text,photos and even multimedia! Enhancing your classified advertisement will give you increased exposure to thousands of online shoppers that visit our classified section every day. You can also choose to add shipping and delivery options for the buyer. i Naples Daily News 16 I I A 14 Naples, FL 34110 Affidavit of Publication Naples Daily News + BCC/CODE ENFORCEMENT FINANCE DEPARTMENT 3299 TAMIAMI TRL E #700 NAPLES FL 34112-5749 REFERENCE : 068782 4500146898 59739776 PUBLIC NOTICE FROM NOTICE NOTICE PUBLIC NOTICE FROM THE CODE ENFORCEMENT DEPARTMENT OF COWER COUNTY,FLORIDA State of Florida NOTICE ABOUT WEEDS OR GRASSES OVER 18 INCHES IN•HEIGHT(ORDINANCE County Of Collier ph 902 The Collier County Litter, Weed and Exotia Control Ordinance requires that all owners of developed and undeveloped lots shall control all excessive Before the undersigned authority, pers. 9 of grasses or weeds over 18 inches by mowing.All lots with such vegeta- teon over 1 inches in height will be identified by Code Enforcement Investigator appeared Robin Calabrese, who on oath sa and a Notice of Violation and Order to Correct may,;at the County's option, be mailed to the property owner(s) or posted on the lot. If posted, a copy of this she serves a s the Advertising Director oil notice will also be posted the Collier County Courthouse at 3315 Tamiamt Trail E., Naples, Florida 34112 or the Immokalee. Courthouse at 106 1st Street S., Naples Daily News, a daily newspaper pub Immokalee Florida 3414Zasapplicable. Naples, in Collier County, Florida : than A Posted notice may, at the option of the County, be used In lieu of mailing individual letters to property owners.-After ten(10)days from the date of posting attached copy of advertising was publish: fomarling,if actionestaken,'the.Couonwillabatetheviolationbycontradmg for the lot to be mowed by a mowing contractor.A bill will then be sent to the newspaper on dates listed. lot's owner of record for the mowing fees plus an administrative fee of one hundred dollars ($100:00). Additional charges can be assessed for the oversized A f f i a n t further sa s that the said Na lots or extremely overgrown lots. Repeat violators may be subject to additional Y Nap few or charges, or after three violations may be included in a mandatory lot News is a newspaper published at Naples, mowing program instituted by the County. Collier Count that the The owner must remit payment for the amounts billed within twenty (20) days County, Florida,r an e sa from the mailing of the County's invoke.If invoiced bill is:not,ppaid within this newspaper has heretofore been continuous twenty-day Period al Determination Order assessing ar lien will be imposed by the Special Magistrate. If certified acid recorded, this Order mayconrtitute a lien on published in said Collier County Florid ALL of the violator's real and personal pproperty in Collier County. If the lien r remains unpaid after(1) year from thel sate of the recording of the lien, Collier day and has been entered as second class ' Counfymybringsuittoforeclosethelienassetfo rinChapter173, londaStatutes. matter at the post office in Naples i n a All property owners are refjuested to make arrangement for the proper r ti maintenance of their land as the proactive of sendinggmailed'Notices of Violation Collier County, Florida, for a period of to owners,in particular absentee owners,will be at the option of the County.the Y P cooperation of all affected property owners will assist in reducing the large next preceding e e d i n the first publication O f number of complaints about such nuisances received each year by the Code p g Enforcement Department. Compliance with.this requitement will also help to control vermin and Improve the appearance of .the affected areas of the attached copy of advertisement ; and affi unincorporated County. further says that he has neither paid no Any question regarding these procedures can be, addressed to the Code Enforcement Department.,Phone Number (239) 252-2440; Located at 2800 North promised any person, firm or corporation Horseshoe Drive,Naples,Florida341oa: Fehruarv9&23 and March 9 2014 No 2015670 discount, rebate, commission or refund f 72 purpose of securing this advertisement for publication in the said newspaper. PUBLISHED ON: 02/09 02/23 03/09 AD SPACE : 90 LINE FILED ON: 03/10/14 Signature of Affiant J _ • 4fore /y ��Sworn to and Subscribed m•- .� day of /��11�(�l�(�- 20 Pi ,r r - Personally known by me I f. ,`�_` `�Y`°•L �IDORA *: =a' • : MY COMMISSION#EE 851758 —�,A. +e +e %►oQ EXPIRES:November 28 ,„ Bonded Thru Pichard Insurance Agency I