Loading...
Backup Documents 09/09/2014 Item #16F1(C) ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP F cc) TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO j THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later than Monday preceding the Board meeting. **NEW** ROUTING SLIP Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office. Route to Addressee(s) (List in routing order) Office Initials Date 1. Rachel Brandhorst HHVS RB 9/23/14 2. Jennifer B. Belpedio, ACA Office located in HHVS „ County Attorney Office Department 3. BCC Office Board of County -10 Commissioners /5 4. Minutes and Records Clerk of Court's Office at, .L‘11 1,11 PRIMARY CONTACT INFORMATION Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees above,may need to contact staff for additional or missing information. Name of Primary Staff Rachel Brandhorst Phone Number 252-4230 Contact/ Department r ` / Agenda Date Item was 9/9/14 ��v1/4.c�`►� Agenda Item Number l/_ Approved by the BCC �� Z�\� k�,��,�1?-� \Y Type of Document CJMHSA Amendment Number of Original 2 originals* Attached Documents Attached PO number or account number if document is to be recorded PRioR RourCD £DGlA►MCJT A.)0-r- CC£PTWD By DcF be ca.wine_ acF 2E4)01 12E3 o21 G,r-3 AILS ro al_ INSTRUCTIONS & CHECKLIST. iC ni , TT*0 A T St' n 1 Time Initial the Yes column or mark"N/A" in the Not Applicable column,whichever is Yes N/A(Not Disat es appropriate. (Initial) /Applicable) 1. Does the document require the chairman's original signature? RMB V P2e)2 2. Does the document need to be sent to another agency for additional signatures? If yes, RMB ✓ ( OM.T£.0 provide the Contact Information(Name;Agency;Address; Phone)on an attached sheet. DOC 3. Original document has been signed/initialed for legal sufficiency. (All documents to be AfQ0 signed by the Chairman,with the exception of most letters,must be reviewed and signed by the Office of the County Attorney. RMB (AS E 4. All handwritten strike-through and revisions have been initialed by the County Attorney's RMBV1 Office and all other parties except the BCC Chairman and the Clerk to the Board V 5. The Chairman's signature line date has been entered as the date of BCC approval rof the RMB Q document or the final negotiated contract date whichever is applicable. 6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's RMB signature and initials are required. 7. In most cases(some contracts are an exception),the original document and this routing slip RMB V/ should be provided to the County Attorney Office at the time the item is input into SIRE. Some documents are time sensitive and require forwarding to Tallahassee within a certain time frame or the BCC's actions are nullified. Be aware of your deadlines! 8. The document was approved by the BCC on 9/9/2014 Land all changes made RMB during the meeting have been incorporated in the attached document. The County Attorney's Office has reviewed the changes, if applicable. 9. Initials of attorney verifying that the attached document is the version approved by the RM B BCC, all changes directed by the BCC have been made, and the document is ready for he Chairman's signature. (J�� I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12 16F1 C INSTRUCTIONS & CHECKLIST #2 Please send two original Chairman signed documents to: Jennifer Benghuzzi Contract Manager, Business Operations Unit Office of Substance Abuse and Mental Health Florida Department of Children and Families 1317 Winewood Blvd., Bldg 6, Room 232 Tallahassee, FL 32399-0700 1:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12 County of Collier b F 1 (c CLERK OF THE CJRCWIT COURT COLLIER COUNT@OURT\HOUSE 3315 TAMIAMI TRL E STE 102 Dwight E. Brock-blerk of Circuit Court P.O. BOX 413044 NAPLES, FL 34112-5324 NAPLES,FL 34101-3044 Clerk of Courts • Comptroller • Auditor ust-dian of County Funds September 29, 2014 Jennifer Benghuzzi, Contract Manager Department of Children and Families 1317 Winewood Blvd. Bldg. 6, Room 232 Tallahassee, FL 32399-0700 Ms. Benghuzzi, Enclosed are two original Grant Agreements #LHZ46 approved by the Board of County Commissioners at their September 9, 2014 Regular Meeting. Please forward for signatures and return a fully executed original back to my office. Any questions, please contact me at 239-252-8411. Thank you, Teresa Cannon, Deputy Clerk Phone- (239) 252-2646 Fax- (239) 252-2755 Website- www.CollierClerk.com Email- CollierClerk @collierclerk.com 16F1Cc ) LHZ46 Amendment#0001 July 15,2014 THIS AMENDMENT, entered into between the State of Florida, Department of Children and Families, hereinafter referred to as the "Department," and Collier County Board of County Commissioners, hereinafter referred to as the"Provider,"amends Grant Agreement#LHZ46. This amendment adds provisions for proper accountability over state resources and a property clause for the purchase of tangible personal property. 1. Page 13, EXHIBIT A, SECTION 7: OTHER TERMS, is hereby amended to read: A-3 Financial Assistance. If receiving state financial assistance, the Provider shall be in compliance with Section 215.97, Florida Statutes (F.S.). Expenditures of state financial assistance shall be in compliance with laws, rules and regulations applicable to expenditures of State funds, including, but not limited to,the Reference Guide for State Expenditures. The Grant Agreement may be charged only with allowable costs resulting from obligations incurred during the term of the Grant Agreement. Any balances of unobligated cash that have been advanced or paid that is not authorized to be retained for direct program costs in a subsequent period must be refunded to the State. A-4 Property. The word "property" as used in this section means equipment, fixtures, and other tangible personal property of a nonconsumable and nonexpendable nature, the value or cost of which is $1,000 or more and the normal expected life of which is 1 year or more, and hardback-covered bound books that are circulated to students or the general public, the value or cost of which is $25 or more, and hardback-covered bound books, the value or cost of which is $250 or more. Each item of property which it is practicable to identify by marking shall be marked in the manner required by the Auditor General, Each custodian shall maintain an adequate record of property in his or her custody, which record shall contain such information as shall be required by the Auditor General. Once each year, on July 1 or as soon thereafter as is practicable, and whenever there is a change of custodian, each custodian shall take an inventory of property in his or her custody. The inventory shall be compared with the property record, and all discrepancies shall be traced and reconciled. All publicly supported libraries shall be exempt from marking hardback-covered bound books, as required by this section. The catalog and inventory control records maintained by each publicly supported library shall constitute the property record of hardback-covered bound books with a value or cost of$25 or more included in each publicly supported library collection and shall serve as a perpetual inventory in lieu of an annual physical inventory. All books identified by these records as missing shall be traced and reconciled, and the library inventory shall be adjusted accordingly. When state property will be assigned to a Provider for use in performance of a contract, the title for that property or vehicle shall be immediately transferred to the Provider where it shall remain until this contract is terminated or until other disposition instructions are furnished by the Contract Manager. When property is transferred to the Provider, the Department shall pay for the title transfer. The Provider's responsibility starts when the fully accounted for property or vehicle is assigned to and accepted by the Provider. Business arrangements made between the Provider and its subcontractors shall not permit the transfer of title of state property to subcontractors. While such business arrangements may provide for subcontractor participation in the use and maintenance of the property under their control, the Department shall hold the Provider solely responsible for the use and condition of said property. Provider inventories shall be conducted in accordance with Children and Families Operating Procedure(CFOP)80-2. 16F1 (a) LHZ46 Amendment#0001 July 15,2014 If any property is purchased by the Provider with funds provided by this contract, the Provider shall inventory all nonexpendable property including all computers. A copy of which shall be submitted to the Department along with the expenditure report for the period in which it was purchased. At least annually the Provider shall submit a complete inventory of all such property to the Department whether new purchases have been made or not. The inventory shall include, at a minimum, the identification number; year and/or model,: a description of the property, its use and condition; current location; the name of the property custodian; class code (use state standard codes for capital assets); if a group, record the number and description of the components making up the group; name, make, or manufacturer; serial number(s), if any, and if an automobile,the Vehicle Identification Number(VIN) and certificate number; acquisition date; original acquisition cost;funding source; and, information needed to calculate the federal and/or state share of its cost. The Contract Manager must provide disposition instructions to the Provider prior to the end of the contract period. The Provider cannot dispose of any property that reverts to the Department without the Contract Manager's approval. The Provider shall furnish a closeout inventory no later than 30 days before the completion or termination of this contract. The closeout inventory shall include all nonexpendable property including all computers purchased by the Provider. The closeout inventory shall contain, at a minimum, the same information required by the annual inventory. The Provider hereby agrees that all inventories required by this contract shall be current and accurate and reflect the date of the inventory. If the original acquisition cost of a property item is not available at the time of inventory, an estimated value shall be agreed upon by both the Provider and the Department and shall be used in place of the original acquisition cost. Title (ownership) to and possession of all property purchased by the Provider pursuant to this contract shall be vested in the Department upon completion or termination of this contract. During the term of this contract, the Provider is responsible for insuring all property purchased by or transferred to the Provider is in good working order. The Provider hereby agrees to pay the cost of transferring title to and possession of any property for which ownership is evidenced by a certificate of title. The Provider shall be responsible for repaying to the Department the replacement cost of any property inventoried and not transferred to the Department upon completion or termination of this contract. When property transfers from the Provider to the Department, the Provider shall be responsible for paying for the title transfer. If the Provider replaces or disposes of property purchased by the Provider pursuant to this contract,the Provider is required to provide accurate and complete information pertaining to replacement or disposition of the property as required on the Provider's annual inventory. The Provider hereby agrees to indemnify the Department against any claim or loss arising out of the operation of any motor vehicle purchased by or transferred to the Provider pursuant to this contract. A formal contract amendment is required prior to the purchase of any property item not specifically listed in the approved budget. This amendment shall begin on July 15,2014,or the date on which the amendment has been signed by both parties, whichever is later. All provisions in the Grant Agreement and any attachments thereto in conflict with this amendment shall be and are hereby changed to conform with this amendment. All provisions not in conflict with this amendment are still in effect and are to be performed at the level specified in the contract. This amendment and all its attachments are hereby made a part of the contract. (, 16j1 (`- ') LHZ46 Amendment#0001 July 15,2014 IN WITNESS THEREOF, the parties hereto have caused this three (3) page amendment to be executed by their officials thereunto duly authorized. PROVIDER: FLORIDA DEPARTMENT OF CHILDREN AND COLLIER COUNT :OAR, l F COUNTY COMMISSIONERS FAMILIES SIGNED SIGNED• BY: � '� r BY: NAME: To M H f. r* G NAME: Hayden J. Mathieson TITLE: C-N A 12 M A►J TITLE: Assistant Secretary for Substance Abuse and Mental Health DATE: CI I ) 14 DATE: FEDERAL ID NUMBER: 59-6000558 DW -HT E. BR K, Clerk Attest.as to Chairman`s signature only Approved as to form and legality a-1-%__A—C4yrney Assistant County 0-; A:WAR/. 1 F (c) 4„, Rick Scott P. • o State of Florida Governor Department of Children and Families Mike Carroll e6 -�� Interim Secretary FNANDE M •FLFAMI LI ES.COM October 6, 2014 Kimberley Grant Collier County Housing, Human and Veteran Services 3339 E. Tamiami Trail, Suite 211 Naples, FL 34112 Re: Grant Agreement#LHZ46—Executed Amendment#0001 Dear Ms. Grant: Enclosed is an original copy of executed Amendment #0001 for the Collier County Criminal Justice, Mental Health and Substance Abuse (CJMHSA) Reinvestment Grant Agreement. If you have any questions, please call me at (850) 717-4348. Respectfully, c2, p co ,.tc7 Jennifer Benghuzzi o -0 w Grant Manager — r" N cn o cc: Contract File 1317 Winewood Boulevard, Tallahassee, Florida 32399-0700 Mission: Protect the Vulnerable, Promote Strong and Economically Self-Sufficient Families, and Advance Personal and Family Recovery and Resiliency 16F1 cc) LHZ46 Amendment#0001 July 15,2014 THIS AMENDMENT, entered into between the State of Florida, Department of Children and Families, hereinafter referred to as the "Department," and Collier County Board of County Commissioners, hereinafter referred to as the"Provider,"amends Grant Agreement#LHZ46. This amendment adds provisions for proper accountability over state resources and a property clause for the purchase of tangible personal property. 1. Page 13, EXHIBIT A, SECTION 7: OTHER TERMS, is hereby amended to read: A-3 Financial Assistance. If receiving state financial assistance,the Provider shall be in compliance with Section 215.97, Florida Statutes (F.S.). Expenditures of state financial assistance shall be in compliance with laws, rules and regulations applicable to expenditures of State funds, including, but not limited to,the Reference Guide for State Expenditures. The Grant Agreement may be charged only with allowable costs resulting from obligations incurred during the term of the Grant Agreement. Any balances of unobligated cash that have been advanced or paid that is not authorized to be retained for direct program costs in a subsequent period must be refunded to the State. A-4 Property. The word "property" as used in this section means equipment,fixtures, and other tangible personal property of a nonconsumable and nonexpendable nature, the value or cost of which is $1,000 or more and the normal expected life of which is 1 year or more, and hardback-covered bound books that are circulated to students or the general public, the value or cost of which is $25 or more, and hardback-covered bound books, the value or cost of which is $250 or more. Each item of property which it is practicable to identify by marking shall be marked in the manner required by the Auditor General. Each custodian shall maintain an adequate record of property in his or her custody, which record shall contain such information as shall be required by the Auditor General. Once each year, on July 1 or as soon thereafter as is practicable, and whenever there is a change of custodian, each custodian shall take an inventory of property in his or her custody. The inventory shall be compared with the property record, and all discrepancies shall be traced and reconciled. All publicly supported libraries shall be exempt from marking hardback-covered bound books, as required by this section. The catalog and inventory control records maintained by each publicly supported library shall constitute the property record of hardback-covered bound books with a value or cost of$25 or more included in each publicly supported library collection and shall serve as a perpetual inventory in lieu of an annual physical inventory. All books identified by these records as missing shall be traced and reconciled, and the library inventory shall be adjusted accordingly. When state property will be assigned to a Provider for use in performance of a contract, the title for that property or vehicle shall be immediately transferred to the Provider where it shall remain until this contract is terminated or until other disposition instructions are furnished by the Contract Manager. When property is transferred to the Provider, the Department shall pay for the title transfer. The Provider's responsibility starts when the fully accounted for property or vehicle is assigned to and accepted by the Provider. Business arrangements made between the Provider and its subcontractors shall not permit the transfer of title of state property to subcontractors. While such business arrangements may provide for subcontractor participation in the use and maintenance of the property under their control,the Department shall hold the Provider solely responsible for the use and condition of said property. Provider inventories shall be conducted in accordance with Children and Families Operating Procedure(CFOP)80-2. 1 I6F1Ca) .. LHZ46 Amendment#0001 July 15,2014 If any property is purchased by the Provider with funds provided by this contract, the Provider shall inventory all nonexpendable property including all computers. A copy of which shall be submitted to the Department along with the expenditure report for the period in which it was purchased.At least annually the Provider shall submit a complete inventory of all such property to the Department whether new purchases have been made or not. The inventory shall include, at a minimum, the identification number; year and/or model,: a description of the property, its use and condition; current location; the name of the property custodian; class code (use state standard codes for capital assets); if a group, record the number and description of the components making up the group; name, make, or manufacturer;serial number(s), if any,and if an automobile, the Vehicle Identification Number(VIN) and certificate number; acquisition date; original acquisition cost;funding source; and, information needed to calculate the federal and/or state share of its cost. The Contract Manager must provide disposition instructions to the Provider prior to the end of the contract period. The Provider cannot dispose of any property that reverts to the Department without the Contract Manager's approval. The Provider shall furnish a closeout inventory no later than 30 days before the completion or termination of this contract. The closeout inventory shall include all nonexpendable property including all computers purchased by the Provider. The closeout inventory shall contain, at a minimum, the same information required by the annual inventory. The Provider hereby agrees that all inventories required by this contract shall be current and accurate and reflect the date of the inventory. If the original acquisition cost of a property item is not available at the time of inventory, an estimated value shall be agreed upon by both the Provider and the Department and shall be used in place of the original acquisition cost. Title (ownership) to and possession of all property purchased by the Provider pursuant to this contract shall be vested in the Department upon completion or termination of this contract. During the term of this contract, the Provider is responsible for insuring all property purchased by or transferred to the Provider is in good working order. The Provider hereby agrees to pay the cost of transferring title to and possession of any property for which ownership is evidenced by a certificate of title. The Provider shall be responsible for repaying to the Department the replacement cost of any property inventoried and not transferred to the Department upon completion or termination of this contract. When property transfers from the Provider to the Department, the Provider shall be responsible for paying for the title transfer. If the Provider replaces or disposes of property purchased by the Provider pursuant to this contract,the Provider is required to provide accurate and complete information pertaining to replacement or disposition of the property as required on the Provider's annual inventory. The Provider hereby agrees to indemnify the Department against any claim or loss arising out of the operation of any motor vehicle purchased by or transferred to the Provider pursuant to this contract. A formal contract amendment is required prior to the purchase of any property item not specifically listed in the approved budget. This amendment shall begin on July 15,2014,or the date on which the amendment has been signed by both parties, whichever is later. All provisions in the Grant Agreement and any attachments thereto in conflict with this amendment shall be and are hereby changed to conform with this amendment. All provisions not in conflict with this amendment are still in effect and are to be performed at the level specified in the contract. This amendment and all its attachments are hereby made a part of the contract. 2 0 16F1cc) LHZ46 Amendment#0001 July 15,2014 IN WITNESS THEREOF, the parties hereto have caused this three (3) page amendment to be executed by their officials thereunto duly authorized. PROVIDER: FLORIDA DEPARTMENT OF CHILDREN AND COLLIER COUNy :OAR. "F COUNTY COMMISSIONERS FAMILIES SIGNED SIGNED BY: — r BY: % L k),Ne 061, NAME: To M 1-)g N#1 t4G NAME: + on J. MathieseR- t ec, (- TITLE: <,I1 A 12 M A 1J TITLE: Ass+eta4t-gesr4itapv for Substance Abuse n and Mental Health DATE: 1q114-- DATE: I C)/D5/1 t/ FEDERAL ID NUMBER: 59-6000558 ATTEST: mW HT E: 8R K, Clerk Attest s to Chairman's signa ilreonly. Approved as to form and legality Assistant County ey 3