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01/15/2016 Agenda Port of the Islands Community Improvement District Board of Supervisors By= J. Anthony Davis, Chairman Calvin Teague, District Manager Norine Dillon,Vice Chairperson Daniel Cox, District Counsel Dale Lambert,Assistant Secretary Ronald Benson,District Engineer Theodore Bissell,Assistant Secretary Richard Ziko,Assistant Secretary Regular Meeting Agenda Friday,January 15,2016— 10:00 a.m. 1. Call to Order and Roll Call 2. Approval of the Minutes of the December 18,2015 Meeting 3. Public Comment on Agenda Items 4. Old Business A. Review of Landscape Maintenance Performance 5. New Business 6. District Manager's Report A. Acceptance of Financial Statements and Check Register as of December 31,2015 B. Discussion of Follow-Up Items 7. Field Manager's Report A. Discussion of December 2015/January 2016 Field Manager's Report B. Orchid Cove Meter Issue 8. Attorney's Report A. Update on Hotel Bankruptcy Lawsuit/Redevelopment of Site 9. Engineer's Report 10. Supervisors' Requests 11. Public Comment Period 12. Adjournment The next meeting is scheduled for Friday,February 19,2016 at 10:00 a.m. District Office: Meeting Location: Severn Trcnt Services,Inc. Orchid Cove Clubhouse 5911 Country Lakes Drive 25005 Peacock Lane Fort Myers,Florida 33905 Naples,Florida 34114 239-245-7118 http://poicid.com/ 239-430-0806 • Naples Daily News Naples, FL 34110 Affidavit of Publication Naples Daily News PORT OF THE ISLANDS PORT OF THE ISLANDS 210 N UNIVERSITY DR #702 CORAL SPRINGS FL 33071 REFERENCE: 531686 2015 701437 State of Florida Counties of Collier and Lee l�+ 1ifQf141ENfi�IGS Before the undersigned authority, personally POit70 THEtSLANDS CDMM UNITY IMPRQVEMENT DISTRICT_+ appeared Dan McDermott, says that he serves as si the Inside Sales Supervisor, of the Naples Daily s. The board o `upervi ors ofth Port of the Isle news, a daily newspaper published at Naples, in Community ImprovementkDis f t will hold lfmir meeting File Year tD ti the Qrcht Canto Chlbhrlu,$.04-DB5 t�ea1 Collier County, Florida: that the attached copy of Lane;Napioe, lorlda3411�i�,t),p,�0aN] anthethlrxiPrid1 advertising was published in said newspaper on dates each,:molthaS,follow listed. Affiant further says that the said Naples Daily ,, Npvemb 20 201 News is a published newspaper a at Naples, in saidecnb tR' P P P P P q 1 4ary; �oi6 Collier County, Florida, and that the said newspaper P ruarx (,201.6, ��roh lii,� §` t ; � has heretofore been continuously day and has been A r Erb + x4 Y Y Mai �4�., entered as second class mail matter at the post YJnrr "t t 7 ��F+ office in Collier County, Florida, for a period of a v �itiot m r ,� r ; �p,9uSt.1�, t1;<s� �' � ��3 3 � s 1 year next precending the first publication of the eptember16,201 � attached copy of advertisement; and affiant promised :< Tlte;mtings air open tope gtib end wl any person, firm or corporation any discount, rebate, conchWed,lriaseo rtict10:„Vttlith+.prOVISIpilcrf 01401:41 Y p P Y , cnmrriunl Imprbvem0 Dt51`rlc#s, AA1?ekltt rrl;i tzf con'tit commission or refund for the purpose of securing toa:date, i It andlocatlrtsrtltbespeelftadOnthe,rexptda meetings x .� �� r ,� this advertisement for publication in the said Tkte maybeoccaslonswhertaneormor"eSupervl newspaper. will pa cipate 14 telep Otte, Arty per' requirIng'�ape accommod do Otte fthese�tltmeettngsbecauseof ilfsat. or physical impairmen>tthigild contact the tibl ict IMtahag AD SPACE:5 3 tCm n y Seve Trent Se emK94 75 584 1 aleast- (2);calenda a p00.t,to t ti f ou< a haint FILED ON:10/0 3/1 5 speech im adr please ona the orl R et rieIl c tow)955-6770 for did m contac g te Dgs ct o ceya w 2days pior o ohe mer PUBLISHED ON: � d, h per ari�th�i d di�s:to September 25, 2015 at these meengs at peroen{� wili l+�n� a e gamns ae ayee s n de n;eietutade s testimony and evidence upon wthich**s3I)p al iSt be bat t�ti � ' Calvin Teague ' y 3 DistrictManager ,: `Sept€mber-25,201 Y .. '. °. .:No 701 Signature of Affiant ` • Sworn to and Subscribed before me this (L dwaf1' �_ 1 �. 1 �.�` 'v""N. / IVONNE GORI Personally known by me ;: U � + ---(/‘ 3g \4`% Notary Public-State of Florida• •Q Commission N FF 900870 -�.'-%0` My Comm.Expires Jul 16.2019 I :1%0''" Bonded through National Notary Assn. From: Claire Campbell in oc soto:avao cone e 5ubieet: POI Notes Jan 2016 Date: January 13,2016 at 3:28 PM To: Dillon Norine or�po 1 embargmail.com, Edge,Robert t toga€t.Uge:<_vriT-Servicas.corn, ibisseil:Fembargmail corn, rczikoc eo bsror"a .corn, dalelanlbert.t?'emoaremail.corn, anthon031adav:s.com, kehln eier@:baslc sp.net Walk through performed Monday January 11 with Robert Soto and Kathryn Kehlmeier. Ot, • Recommending to remove Oak Tree hacked by Power Electric company on Newport Drive. • Core grasses along Cays Drive were trimmed/cut back. • During/after rain, we noticed ant mounds starting to appear at many areas, we did a complete treatment last week. • We are starting to remove all weeds and cut backs preparing for mulch installation next week. • Due to Holiday schedule, we fell a little behind. Water plant push back is scheduled for next week. Thank you, Claire Campbell Soto's 119# Lawn Service, Inc. 2830 35th Avenue NE Naples, FL 34120 Sotolawn.com Phone: (239)354-1080 Fax:(239)354-1045 Contact us: Claire info @sotolawn.com (Office) Robert robert @sotolawn.com Donna donna @sotolawn.com Lila lila(alsotolawn.com (irrigation) Agenda Page#11 Port of the Islands Community Improvement District Financial Report December 31,2015 Prepared by SEVERN TRENT SERVICES Agenda Page#12 PORT OF THE ISLANDS Community Improvement District Table of Contents FINANCIAL STATEMENTS Balance Sheet-All Funds Page 1 General Fund Statement of Revenues,Expenditures and Changes in Fund Balance. Page 2 Trend Report Page 3 Enterprise Fund Statement of Revenues,Expenditures and Changes in Fund Balance ......... Page 4-5 Trend Report Page 6 SUPPORTING SCHEDULES Check Register Page 7-8 Special Assessments-Collection Schedule Page 9 Construction Schedule ................ ....................................... Page 10-12 CIP Status Report Page 13-14 Cash Flow Projections Page 15-16 Cash Flow Projections-5 year ............. .................................. Page 17 Monthly Activity Report .............................................. Page 18-23 Accounts Receivable Ageing Report(90+days outstanding) Page 24-25 Repair and Maintenance Detail Reports ..................... .............................. Page 26-28 Agenda Page#13 Port of the Islands Community Improvement District Financial Statements (Unaudited) December 31, 2015 PORT OF THE ISLANDS Agenda Page#14 Community Improvement District Governmental and Enterprise Funds Balance Sheet December 31,2015 GENERAL WATER AND ACCOUNT DESCRIPTION FUND SEWER FUND TOTAL ASSETS Cash-Checking Account $ 302,467 $ 752,930 $ 1,055,397 Accounts Receivable 417 6,838 7,255 Assessments Receivable 337,552 958,606 1296,158 Allow-Doubtful Collections (337,552) (958,606) (1,296,158) Due From Other Funds 618,875 - 616,875 • Investments: Money Market Account 91,134 6,789 97,923 Construction Fund - 25,180 25,180 Prepaid Items 2,007 2,007 4,014 Fixed Assets Land - 293,061 293,061 Infrastructure - 15,426,890 15,426,890 Accum Depr-Infrastructure - (5,025,456) (5,025,458) Equipment and Furniture - 327,167 327,167 Accum Depr-Equip/Furniture - (117,178) (117,178) TOTAL ASSETS $ 1,012,900 $ 11,698,228 $ 12,711,128 LIABILITIES Accounts Payable $ - $ 51 $ 51 Accrued Expenses 2,583 2,594 5,177 Deposits - 35,000 35,000 Other Current Liabilities - 544 544 Revenue Bonds Payable-Current - 551,529 551,529 Due To Other Funds - 616,875 616,875 Revenue Bonds Payable-LT - 2,406,616 2,406,616 TOTAL LIABILITIES 2,583 3,613,209 3,615,792 FUND BALANCES/NET ASSETS Fund Balances Nonspendable: Prepaid Items 2,007 2,007 4,014 Assigned to: Operating Reserves 103,762 - 103,762 Unassigned: 904,548 - 904,548 Net Assets Invested in capital assets, net of related debt - 7,945,795 7,945,795 Restricted for Debt Service - 25,180 25,180 Unrestricted/Unreserved - 112,037 112,037 TOTAL FUND BALANCES/NET ASSETS $ 1,010,317 $ 8,085,019 $ 9,095,336 TOTAL LIABILITIES 8 FUND BALANCES/NET ASSETS $ 1,012,900 $ 11,698,228 $ 12,711,128 Report Date: 1/4/2016 1 PORT OF THE ISLANDS Agenda Page#15 Community Improvement District General Fund Statement of Revenues,Expenditures and Changes in Fund Balances For the Period Ending December 31,2015 ANNUAL YTD ACTUAL ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE($) AS A%OF DEC-15 ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) ADOPTED BUD ACTUAL REVENUES Interest-Investments $ 1,673 $ 417 $ 161 $ (256) 9.62% $ 35 Interest-Tax Collector - - 1 1 0.00% - Special Assmnts-Tax Collector 334,109 111,370 272,870 181,500 81.87% 122,042 Special Assmnts-CDD Collected 96,490 32,164 - (32,184) 0.00% - Special Assmnts-Discounts (17,224) (5,742) (10,811) (5,068) 62.77% (4,732) TOTAL REVENUES 415,048 138,209 262,221 124,012 63.18% 117,346 EXPENDITURES Administration PIR-Board of Supervisors 7,000 1,500 2,000 (500) 28.57% 500 FICA Taxes 536 134 153 (19) 28.54% 38 ProfServ-Engineering 19,000 4,750 2,077 2,673 10.93% 1,067 ProfServ-Legal Services 20,000 5,000 2,857 2,143 14.29% 1,037 ProfServ-Mgmt Consulting Sery 30,995 7,749 7,749 - 25.00% 2,583 ProfServ-Property Appraiser 5,012 5,012 4,635 377 92.48% - ProfServ-SpecialAssessment 10,100 i 10,100 - 10,100 0.00% Auditing Services 3,500 1,750 - 1,750 0.00% - Postage and Freight 800 150 111 39 18.50% 94 Rental-Meeting Room 350 75 75 - 21.43% - Insurance-General Liability 9,718 2,430 2,007 423 20.65% - Printing and Binding 600 150 150 - 25.00% 29 Legal Advertising 1,000 250 - 250 0.00% Miscellaneous Services 1,380 345 223 122 16,16% 95 Mlsc-Assessmnt Collection Cost 6,682 2,227 5,241 (3,014) 78.43% 2,346 • Misc-Web Hosting 1,000 250 142 108 14.20% 71 Office Supplies 350 87 39 48 11.14% 19 • Annual District Filing Fee 175 175 175 - 100.00% - Total Administration 117,998 42,134 27,834 14.500 23.42% 7,879 • • • Field Contracts-MgmtServices 100,000 25,000 26,556 (1,556) 26.56% 9,889 Contracts-Landscape 82,830 20,708 22,707 (1,999) 27.41% 7,402 Electridty-Streetlighting 18,000 4,500 3,690 810 20.50% 1,230 Utility-Irrigation 17,000 4,251 4,806 (555) 28.27% 1,381 R&M-Renewal and Replacement 70,000 17,500 (2,397) 19,897 -3.42% (2,622) R&M-Roads&Alleyways 8,220 2,055 - 2,055 0.00% - R&M-Signage 1,000 250 - 250 0.00% - Total Field 297,050 74,264 55,362 18,902 18.64% 17,200 TOTAL EXPENDITURES 415,048 116,398 82,996 33,402 20.00% 25,159 Excess(deficiency)of revenues Over(under)expenditures - 21,811 179,225 157,414 0.00% 92,186 Net change in fund balance $ - $ 21,811 $ 179,225 $ 157,414 0.00% $ 92,186 FUND BALANCE,BEGINNING(OCT 1,2015) 831,092 831,092 831,092 FUND BALANCE,ENDING $ 831,092 $ 852,903 $ 1,010,317 Report Date:1/4/2016 2 PORT OF THE ISLANDS Agenda Page#16 Community Improvement District Trend Report-General Fund Statement of Revenues,Expenditures and Changes in Fund Balances 1 For the Period Ending December 31,2015 TOTAL Oct Nov Dec Actual Thru Adopted Account Description Actual Actual Actual 12/3112016 Budget Revenues Interest-Investments $ 73 $ 52 $ 35 $ 161 $ 1,673 Interest-TaxCollecter 1 - - 1 - Special Assmnts-Tax Collects 3,576 147,252 122,042 272,870 334,109 Special Assmnts-COD Callectec - - - - 96,490 Special Auumnts-Discounb (188) (5,890) (4,732) (10611) (17,224) Total Revenues 3,462 141,414 117,346 262,221 416,048 Expenditures Administrative PiR-EoardofSupervisors 1,000 500 500 2,000 7,000 FICA Taxes 77 38 38 153 536 ProfServ-Engineenng - 1,010 1,067 2077 19,000 ProfServ-Legal Services 980 841 1,037 2,857 20,000 ProfServ-Mgmt Consulting Sen 2,583 2,583 2,583 7,749 30,995 ProfServ-Property Appraiser 4,635 - - 4,635 5,012 ProfServ-Special Assessmen - - - 10,100 Auditing Servicer - - - - 3,500 Postage and Fregh - 17 94 111 600 Rental-Meeting Room 90 25- - 75 350 Insurance-General Liabilit 2,007 - - 2,007 9,718 Printing and Bindin1 - 121 29 150 600 Legal Advertising - - - - 1,000 Miscellaneous Service! 48 81 95 223 1,380 Misc-Assessmnt Cotection Cos 68 2,827 2,346 5,241 6,662 Misc-Web Hosting 71 - 71 142 1,000 Office Supplier - 19 19 39 350 Annual District Filing Fe, - 175 - 175 175 Total Administrative 11,519 8,237 7,879 27,634 117,998 Field Contracts-Mgmt Servicer 8,333 8,333 9,889 26,556 100,000 Contracts-Landscape 6,902 8,402 7,402 22,707 82,830 Electricity-Streetlightin' 1,229 1,230 1,230 3,690 18,000 Utility-Irrigator 1,569 1,856 1,381 4,806 17,000 R&M-Renewal and Replacement 225 - (2,622) (2,397) 70,000 R&M-Roads&Alleyway! - - - - 8,220 R&M-Signage - - - - 1,000 Total Field 18,258 19,821 17,280 55,362 297,050 Total Expenditures 29,777 26058 25,159 82,996 415,048 Excess(deficiency)of revenues Over(under)expenditures (26,315) 113,356 92,186 179,225 - Other Financing Sources(Uses). Contribution to(Use at Fund Balance - - - - Total Financing Sources(Uses) - - • Net change in fund balance $ (26,315) $ 113 356 $ 92,186 $ 179,225 $ - Fund Balance,Beginning(Oct 1,2015) 831,092 831,092 Fund Balance,Ending $ 1,010,317 $ 831,092 Report Date: 1/4/2016 3 PORT OF THE ISLANDS Agenda Page#17 Community Improvement District Water And Sewer Fund Statement of Revenues,Expenses and Changes in Net Assets For the Period Ending December 31,2015 ANNUAL YTD ACTUAL ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE($) AS A%OF DEC-15 ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) ADOPTED BUD ACTUAL OPERATING REVENUES Interest-Investments $ 287 $ 71 $ 11 $ (60) 3.83% $ 3 Water Revenue 59,070 14,769 11,607 (3,162) 19.65% 4,219 Sewer Revenue 89,320 22,330 16,630 (5,700) 18.62% 6,245 Irrigation Fees 121,990 30,497 30,833 336 25 28% 9,600 Special Assmnts-Tax Collector 933,964 311,321 765,116 453,795 81.92% 342,200 Special Assmnts-CDD Collected 331,761 110,587 - (110,587) 0.00% - Special Assmnts-Discounts (50,629) (16,876) (30,312) (13,436) 59.87% (13,268) Other Miscellaneous Revenues - - 1,060 1,060 0.00% 275 TOTAL OPERATING REVENUES 1,485,763 472,699 794,945 322,246 53.50% 349,274 OPERATING EXPENSES Personnel and Administration P/R-Board of Supervisors 7,000 1,500 2,000 (500) 28.57% 500 FICA Taxes 536 134 153 (19) 28.54% 38 ProfServ-Engineering 19,000 4,750 2,077 2,673 10.93% 1,067 ProfServ-Legal Services 20,000 5,000 2,858 2,142 14.29% 1,037 ProfServ-Mgmt Consulting Sery 31,122 7,782 7,781 1 25.00% 2,594 ProfServ-Property Appraiser 14,009 14,009 12,989 1,020 92.72% - ProfServ-Special Assessment 8,617 8,617 - 8,617 0.00% - Auditing Services 3,500 1,750 - 1,750 0.00% - Postage and Freight 700 175 158 17 22.57% 121 Rental-Meeting Room 350 75 75 - 21.43% - Insurance-General Liability 9,719 2,430 2,007 423 20.65% - Printing and Binding 600 150 150 - 25.00% 29 Legal Advertising 1,000 250 - 250 0.00% - Miscellaneous ServIces 2,600 650 562 88 21.62% 175 Misc-Assessmnt Collection Cost 18,679 6,226 14,696 (8,470) 78.68% 6,579 Office Supplies 350 87 39 48 11.14% 19 Total Personnel and Administration 137,782 53,585 45,545 8,040 33.06% 12,159 Water-Sewer Comb Services Contracts-Mgmt Services 309,533 77,383 82,199 (4,816) 26.56% 30,611 Contracts-Generator Maint 1,750 - - - 0.00% - Communication-Teleph-Field 4,270 1,067 1,490 (423) 34.89% 274 Utility -General 86,000 21,501 20,044 1,457 23.31% 6,695 R&M-Irrigation 22,570 5,642 203 5,439 0.90% - R&M-LiftStation 6,000 1,500 18,549 (17,049) 309.15% 7,987 R&M-Potable Water Lines 8,000 1,500 - 1,500 0.00% - R&M-Water Plant 10,000 2,500 307 2,193 3.07% - R&M-Waste Water Plant 16,000 3,999 (6,403) 10,402 -40.02% (6,528) R&M-Sewer Lines 6,000 1,500 27 1,473 0.45% - R&M-Backflow Inspection 4,000 999 - 999 0.00% - Report Date:1/4/2016 4 PORT OF THE ISLANDS Agenda Page#18 Community Improvement District Water And Sewer Fund Statement of Revenues,Expenses and Changes in Net Assets For the Period Ending December 31,2015 ANNUAL YTD ACTUAL ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE($) AS A%OF DEC-15 ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV( ADOPTED BUD ACTUAL Misc-Licenses&Permits 7,375 6,375 1,000 5,375 13.56% - Cap Outlay-Waste Water Plant 60,796 15,198 - 15,198 0.00% Total Water-Sewer Comb Services 540,294 139,164 117,416 21,748 21.73% 39,041 Debt Service Principal Debt Retirement 551,529 - - - 0.00% - Interest Expense 103,631 51,916 8,653 43,263 8.33% - Total Debt Service 655,360 51,916 8,653 43,283 1.32% - TOTAL OPERATING EXPENSES 1,333,436 244,665 171,814 73.051 12.87% 51,200 Operating income(loss) 152,327 228,034 623,331 395,297 409.21% 298,074 Change in net assets $ 152,327 $ 228,034 $ 623,331 $ 395,297 409.21% $ 298,074 TOTAL NET ASSETS,BEGINNING(OCT 1,2015) 7,461,688 7,461,688 7,461,688 TOTAL NET ASSETS,ENDING $ 7,614,015 S 7,689,722 $ 8,085,019 Report Date: 1/4/2016 5 PORT OF THE ISLANDS Agenda Page#19 Community Improvement District Trend Report-Water And Sewer Fund Statement of Revenues,Expenses and Changes in Net Assets For the Period Ending December 3.1,2015 TOTAL I Oct Nov Dec Actual Thru Adopted Account Description Actual Actual Actual 1213112015 Budget Operation Revenues Interest-Investments $ 5 $ 3 $ 3 $ 11 $ 287 Water Revenue 3,353 4,035 4,219 11,607 59,070 Sewer Revenue 4,873 5,511 6,245 16,630 89,320 Irrigation Fees 10,257 10,977 9,600 30,833 121,990 Special Assmnte-Tax Collects, 10,027 412,888 342200 765,116 933,964 Special Assmnte-COD Collectee - - - - 331,761 Special Assmnts-Discount (528). (16,516) (13,268) (30,312) (50,629) Other Miscellaneous Revenues 385 400 275 1,060 - Total Operating Revenues 28,372 417,298 349,274 794,945 1,485,763 Operating Expenses Personnel and Administration PIR-Board of Supervisors 1,000 500 500 2,000 7,000 FICA Taxes 77 38 38 153 536 ProfServ-Engineering - 1,010 1,067 2,077 19,000 ProlSery-Legal Services 980 841 1,037 2,858 20,000 ProlServ-MgmlConsulting Sere 2,594 2,594 2,594 7,781 31,122 ProlServ-Property Appraiser 12,989 - - 12,989 14,009 ProfServ-Special Assessmen - - - - 8,617 Auditing Services - - - 3,500 Postage and Freigh 20 17 121 158 700 Rental-Meeting Room 50 25 - 75 350 Insurance-GeneralLiabiih 2,007 - - 2,007 9,719 Printing and Bindini - 121 29 150 600 LegalAdvertisint - - - - 1,000 Miscellaneous Service: 215 173 175 562 2600 Misc-AsaessmntCollection Cos 190 7,927 6,579 14,696 18,679 Office Supplies - 19 19 39 350 Total Personnel and Administration 20,122 13,265 12,159 45,545 137,782 Water-Sewer Comb Services Contracts-MgrntServices 25,794 25,794 30,611 82,199 309,533 Contracts-Generator Mai - - - - 1,750 Communication-Teleph-Fielc 943 273 274 1,490 4,270 Utility-Genera 6,670 6,680 6,695 20,044 86,000 R&M-Irrigation 203 - - 203 22,570 R8M-Litt Staler - 10,562 7,987 18,549 6,000 R&M-Potable Water Lines - - - - 6,000 R&M-Water Plan - 307 - 307 10,000 R&M-Waste Water Plan 40 63 (6,526) (6,403) 16,000 R&M-Sewer Lines - 27 - 27 6,000 R&M-Backflow lnspectior - - - 4,000 Misc-Licenses&Permits 1,000 - - 1,000 7,375 Cep Outey-Waste Water Plan - - - - 60,796 Total Water-Sewer Comb Services 34,650 43,726 39,041 117,416 540,294 Debt Service Principal Debt Retirement - - - - 551,529 Interest Expense - 8,653 - 8,653 103,831 Total Debt Service - 8,653 - 8,653 655,360 Total Operating Expenses 54,172 65,644 51,200 171,614 1,333,436 Operating income(loss) $ (26,400) $ 351,654 $ 298,074 623,331 152,327 Net Assets,Beginning(Oct 1,2015) 7,461,688 7,461,688 Net Assets,Ending $8,085,019 $7,614,015 Report Date:1/4/2016 6 Agenda Page#20 Port of the Islands Community Improvement District Supporting Schedules December 31, 2015 C p yy p� pp pp pp �0 p t0 ON) N O N O V w 0 n C M N r O 8R ,9- 19. 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E cc2 o � z - Z » » > a K K a » » >r ati U Z Z Z Z Z Z Z Z Z Z > W W - uWUWww w W WW o w w Z W }w}W w W w w w Z Z w W w w Wu Z� O U Z a' f- h Z (Y K R K 7_ J 3 CC Cr a' a' C4 _ (n Z Q O O a Z Z Z Z Z D K Z Z Z Z Z W r a J Z ce > O• W W 0- �5 > > Z Z>> > W 6.0 < w w O w 0 w W w w w W w w W w w to (n0 0u_(n u. 2 J a to(1)(n (n CO 0 0 to CO to to(n N N N N N N N N N N CO CO N N N N N N CO CO N Y 2 n= 5 Z 5 Z 7 Z Z l Z _ 5 8 a a _ " 8 co .. O .- .- .- .-- N N N N N N N N N N N (`7(7 0) U N N N N N N N N N Q N N N' NN R 113• 0 (Ljz alriuOQiF• RERR5 RifEf Ei m 0 t 0 O. c 0 0 a 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 m LL 2 V V V V V < V a a O V o a v v .t a a a 7 a PORT OF THE ISLANDS Agenda Page#23 Community Improvement District Non-Ad Valorem Special Assessments Collier County Tax Collector-Monthly Collection Report For the Fiscal Year ending September 2016 ALLOCATION BY FUND DISCOUNT! GROSS DATE NETAMOUNT (PENALTIES) COLLECTION AMOUNT GENERAL WATER/SEINER RECEIVED RECEIVED AMOUNT COSTS RECEIVED FUND FUND Assessments Levied FY 2016** $ 1,230,319 $ 323,431 $ 906,888 Allocation% 100% 26% 74% 10/27/15 $ 12,629 $ 717 $ 258 $ 13,604 $ 3,576 $ 10,027 11/16/15 $ 121,527 $ 5,167 $ 2,480 $ 129,174 $ 33,958 $ 95,216 11/30/15 $ 405,451 $ 17,240 $ 8,275 $ 430,966 $ 113,294 $ 317,672 12/14/15 $ 396,316 $ 16,691 $ 8,088 $ 421,096 $ 110,699 $ 310,396 12/31/15 $ 41,001 $ 1,309 $ 837 $ 43,147 $ 11,343 $ 31,804 TOTAL $ 976,925 $ 41,123 $ 19,937 $ 1,037,986 $ 272,870 $ 765,116 %Collected 84.37% 84.37% 84.37% TOTAL OUTSTANDING $ 192,334 I $ 50,561 I$ 141,772 I Year Parcel ID Description Amount Comments FY 2010 1058920500 POI Hotel 119,627 bankruptcy FY 2011 1058920500 POI Hotel 119,627 bankruptcy FY 2012 1058920500 POI Hotel 119,638 bankruptcy FY 2013 1058920500 POI Hotel 119,638 bankruptcy FY 2014 1058920500 POI Hotel 119,637 bankruptcy FY 2014 1058920005 POI Realty LLC 268,677 FY 2015 various Lake Huron,LLC 33,753 Total Delinquent Parcels-Tax Collector 900,597 FY 2015 1058920500 POI Hotel 119,746 bankruptcy FY 2015 1058920513 Marando,Dominic 6,761 FY 2015 1058920005 POI Realty LLC 268,658 Total Delinquent Parcels-Direct Billed 395,165 Total Current Parcels-Direct Billed 466,002 TOTAL DELINQUENT/OUTSTANDING 1,964,098 Note": Lake Huron,LLC parcels were direct billed subsequent to budget adoption. Report Date:1/4/2016 9 PORT OF THE ISLANDS Agenda Page#24 Community Improvement District Series 2010 Special Assessment Revenue Bond 1.Recap of Capital Project Fund Activity Through December 31,2015 Bond Issued(Construction Account) $ 5,500,000 Source of Funds:Interest Earned $ 8,613 Use of Funds: COI $ (42,700) COI(costs transferred to checking account) $ (5,000) Disbursements: Water Treatment Plant $ (5,333,694) Disbursements: Lift Station Rehab $ (102,040) $ (5,483,433) Adjusted Balance in Construction Account December 31,2015 $ 25,180 2.Funds Available For Construction at December 31,2015 Book Balance of Construction Account at December 31,2015 $ 25,180 Construction Funds available at December 31,2015 $ 25,180 3.Investments-BB&T at December 31,2015 Estimated Type Yield Principal Construction Fund: 0.12% $ 25,180 ADJ:Outstanding Amounts Due $ - Balance at December 31,2015 $ 25,180 4. General Bond Information Issued: 2010 Matures: 2020 Bond Interest Rate: 3.51% FY 2016 budgeted bond payment as%of gross assessments(water/sewer fund): 52% NOTE: The November statement was not available as of this report date. Report Date:1/4/2016 10 PORT OF THE ISLANDS Agenda Page#25 Community Improvement District • Construction Schedule AMOUNT OF CAPITAL WATER TREATMENT LIFT STATION REQ.M DATE CONTRACTOR REQUISITION OUTLAY COI PLANT REHAB COI 10/20/10 Greenberg Traurig $ 10,000 $ - $ 10,000 $ - $ - COI 10/20/10 BB&T 2,700 2,700 COI 10/20/10 Severn Trent Management Svcs 15,000 15,000 COI 11/02/10 Dan Cox 15,000 15,000 1 11/09/10 Port of the Islands CID(reimb) 321,537 321,537 321,537 2 11/18/10 South Florida Excavation 26,504 26,504 26,504 3 11/24/10 Naples Daily News 151 151 151 4 01/04/11 Century Link 26,311 26,311 26,311 5 12/16/10 South Florida Excavation 18,009 18,009 18,009 6 02/01(11 Hole Montes 2,561 2,561 2,561 7 02/01/11 Hole Montes 16,200 16,200 16,200 8 02/01/11 Hole Montes 13,207 • 13,207 13,207 9 02/10/11 Benchmark EnviroAnalytical,Inc. 1,019 1,019 1,019 10 02/17/11 Hole Montes 1,983 1,983 1,983 11 03/07/11 Hole Montes 6,250 6,250 6,250 12 03/16/11 South Florida Excavation 12,762 12,762 12,762 13 03/29/11 Cardinal Contractors 27,000 27,000 27,000 14 04/06/11 Hole Montes 13,850 13,850 13,850 15 05/05/11 South Florida Excavation 18,587 18,587 18,587 16 05/16/11 Cardinal Contractors 95,029 95,029 95,029 17 05/19/11 Hole Montes 39,565 39,565 39,565 18 06/14/11 KW Controls 1,039 1,039 1,039 19 06/14/11 Cardinal Contractors 196,572 196,572 196,572 20 07/06/11 Hole Montes 19,575 19,575 19,575 21 07/22/11 Cardinal Contractors 170,192 170,192 170,192 22 07/27/11 Hole Montes 22,325 22,325 22,325 23 08/19/11 Cardinal Contractors 156,353 156,353 156,353 24 08/30/11 Hole Montes 19,700 19,700 19,700 25 09/16/11 South Florida Excavation 6,971 6,971 6,971 26 09/16/11 South Florida Excavation 4,602 4,602 4,602 27 09/18/11 Cardinal Contractors 278,893 278,893 278,893 28 09/27/11 Michael Evans Computers 3,255 3,255 3,255 29 10/17/11 Cardinal Contractors 85,416 85,416 85,416 30 11/03/11 Hole Montes 833 833 833 31 11/03/11 Hole Montes 43,975 43,975 43,975 33 11/23/11 KW Controls 24,337 24,337 24,337 Total FY 2011 $ 1,717,261 $ 1,674,561 $ 42,700 $ 1,674,561 $ - 32 11/14/11 Cardinal Contractors $ 266,314 $ 266,314 $ - $ 268,314 34 12/15/11 South Florida Excavation 4,602 4,602 4,602 35 12/15/11 BCITechnologies 7,121 7,121 7,121 36 12/15/11 ITT Water Equipment Tech 586,767 586,767 588,767 37 12/16/11 Cardinal Contractors 647,523 647,523 647,523 38 12/30/11 Hole Montes 43,673 43,673 43,673 39 01/24/12 Hole Montes 25,610 25,610 25,610 40 01/24/12 Cardinal Contractors 174,823 174,823 174,823 41 01/30/12 KW Controls 73,011 73,011 73,011 42 02/24/12 Cardinal Contractors 240,416 240,416 240,416 43 03/15/12 Cardinal Contractors 246,740 246,740 246,740 44 04/05/12 Hole Montes 48,232 48,232 48,232 45 04/23/12 Cardinal Contractors 89,577 89,577 89,577 46 05/09/12 ITT Water Equipment Tech 30,578 30,578 30,578 47 05/16/12 Cardinal Contractors 62,629 82,629 62,629 48 05/17/12 KW Controls 12,169 12,169 12,169 49 06/12/12 Hole Montes 65,277 65,277 65,277 50 06/12/12 Severn Trent Environmental Svcs 9,027 9,027 9,027 Report Date:1/4/2016 11 • PORT OF THE ISLANDS Agenda Page#26 Community Improvement District Construction Schedule IAMOUNT OF CAPITAL WATER TREATMENT LIFT STATION REQ.A DATE CONTRACTOR REQUISITION OUTLAY COI PLANT REHAB 51 06/12/12 BCI Technologies 20,000 20,000 20,000 52 06/13/12 Cardinal Contractors 207,112 207,112 207,112 53 06/29/12 Solo's Lawn Service,Inc. 19,680 19,680 19,680 54 07/18/12 Cardinal Contractors 13,633 13,633 13,633 55 07/25/12 W.E.Johnson Equipment 33,088 33,088 33,088 56 08/03/12 Hole Montes 49,982 49,982 49,982 57 09/04/12 Severn Trent Environmental Svcs 3,045 3,045 3,045 58 09/04/12 Cardinal Contractors 195,290 195,290 195,290 59 09/19/12 Hole Monies 21,350 21,350 21,350 60 09/19/12 BCI Technologies 33,279 33,279 33,279 61 09/19/12 Cardinal Contractors 52,400 52,400 52,400 Total FY 2012 $ 3,282,946 $ 3,282,946 $ - $ 3,282,946 $ - I 62 10/16/12 RMA Geological Consultants $ 5,990 $ 5,990 $ - $ 5,990 63 10/16/12 Cardinal Contractors 151,859 151,859 151,859 64 11/01/12 Hole Montes 10,027 10,027 10,027 65 12/11/12 Severn Trent 48,587 48,567 48,567 66 01/09/13 RMAGeologicalConsultants 9,170 9,170 9,170 67 01/17/13 Hole Montes 8,138 8,138 8,138 68 01/17/13 RMA Geological Consultants 16,746 16,746 18,746 69 01/17/13 Severn Trent 1,569 1,569 1,569 70 02/05/13 Cardinal Contractors 26,705 26,705 26,705 71 02/05/13 KW Controls 12,169 12,169 12,169 72 02/05/13 Hole Montes 2,533 2,533 2,533 73 02/21/13 KW Controls 12,169 12,169 12,169 74 04/23/13 RMA Geological Consultants 1,600 1,600 1,600 75 10/11/13 Xylem 43,747 43,747 43,747 76 02/25/14 Xylem 25,200 25,200 25,200 Total FY 2013 $ 376,187 $ 376,187 $ - $ 376,187 $ - Total FY 2014 $ - $ - $ - $ - $ - 77 02/11/15 Fortiline $ 8,700 $ 8,700 78 03/04/15 Fortiline 148 148 79 03/04/15 Ferguson 319 319 80 03/26/15 Severn Trent 9,596 9,596 81 04/08/15 KW Controls 5,346 5,346 82 04/08/15 Gulf Stales Electric 5,240 5,240 83 04/08/15 Gulf States Electric 6,770 8,770 84 04/08/15- Xylem 1,964 1,964 85 04/08/15 Xylem 697 697 86 04/17/15 KW Controls 5,346 5,346 87 04/17/15 KW Controls 5,346 5,346 88 04/17/15 KW Controls 2,180 2,180 89 04/17/15 Severn Trent 12,965 12,965 90 04/29/15 KW Controls 5,346 5,346 91 04/29/15 KW Controls 32,076 32,076 Total FY 2015 $ 102,040 $ - $ - $ - $ 102,040 Grand Total $ 5,478,433 $ 5,333,694 $ 42,700 $ 5,333,694 $ 102,040 Interest FY 2011 Interest $ 5,744 FY 2012 Interest 2,291 FY 2013 Interest 303 FY 2014 Interest 173 FY 2015 Interest 98 FY 2016 Interest 3 $ 8,613 Report Dater 1/4/2016 12 PORT OF THE ISLANDS Agenda Page#27 Community Improvement District All Funds Capital Improvement Program-Status Report Updated thru 12/31/15 ROADS PROGRAM Project No. PAID FY 2016 FY 2016 PAID IN FY PROJECT Project Name or Description Budget 1'1 ESTIMATEI�1 2016 INCEPTION TO FY 2017 FY 2018 FY 2019 FY 2020 STATUS DATE R-3.e.,%Rt to #;:Stella Itlebeand reg S ¢ & k S S- S 125 OOD R3" tt�t' e!U t16rt 1 :'frSNIT4 4 i. WM.''n$ , a" ga y $4 ems "!$Y S vvt25 00 j ..Tote nood r'c lro _ z - t.-u .m:, ,of: .,, 4 _$ - tu 4 ,., .4 7" .I._..,_ ,, s % 250,Q00 , i '+ E-®MIME 11111•111111111M11111111111.11•11•111111311111111111 $ 200,000 a 0.1 IRRIGATION PROGRAM PROJECT FY 2016 FY 2018 PAID IN FY PAID PROJECT NO. PROJECT NAME OR DESCRIPTION INCEPTION TO FY 2017 FY 2015 FY 2019 FY 2020 Budget l" ESTIMATE i'' 2018 DATE'3' STATUS 1-13 Replace well pump/motor $ - $ - $ - $ - $ 15000 $ - $ - $ -, 1-14 Upgrade Irrigation system $ - $ - $ - $ - $ - $ 40,000 $ - $ - Total Irrigation Program $ - $ - $ -_$ - $ 15,000 $ 40,000 $ - $ - WATER PROGRAM - W-19 Video surveillance and monitoring $ 10,000 $ 10,000 $ - $ - $ - $ - $ - ST project W-22 Fire hydrant repair and replacement $ - $ - $ 3,090 $ - $ - $ - $ - ST project W-24 Replace well pump/motor $ - $ - $ - $ - $ 15,000 $ - $ - $ - W-25 Replace water plant membrane $ - $ - $ - $ - $ 70,000 $ - $ - $ - W-26 Raw water line $ - $ - $ - $ - $ - $ - S - $ 700,000 W-27 Finished water line $ - $ - $ - $ - $ - $ - $ - $ 300,000 Total Water Program $ 10,000 $ 10,000 $ - $ 3,090 $ 85,000 $ - $ - $1,000,000 WASTEWATER PROGRAM ST combined WW-23 SCADA and control panel for lift stations $ 30,796 $ 30,796 $ - $ 77.137 $ 30,796 $ 30.796 $ - $ - wNVW-26 WW-24 MBR Membranes $ 20,000 $ 20,000 $ - $ - $ 60,C00 $ - $ - $ - ST WW-25 Misc.Equipment Replacement $ - $ - $ - 5 - $ - $ - $ - $ - WW-27 Lift station upgrade $ - $ - $ - $ - $ 80,000 $ 80,000 $ 80,000 $ 80,000 WW-28 Lift station pump replacement $ - $ - $ - $ - S 15,000 $ 15,000 $ 15,000 $ 15,000 WW-29 Replace l blower for process control $ - $ - $ - $ - 5 20,000 $ - $ - $ - TotalWastewaterProgram $ 00,796 S 00,796 S - 5 77,137 $ 205,798 $ 126,796 $ 95,000 $ 95,000 :_,,. ; EI ]II Fi7E111111111111E EI1101Iil EIQ37'F:I Woo,coo iini L77 y","s:i,.;t? NOTE 1'I:The amounts shown in the'FY 2016 ESTIMATE'columns reflect the most recent approximation of what the District expects to spend on each project between October 1, 2015 end September 30,2016. NOTE 12): The amounts shown in the'PAID IN FY 2016'column reflects project expenses Incurred between October 1,2015 and September 30,2018.The total of these columns will lie to the amounts reported as'Year to Date Actual-Capital Outlay'in the corresponding monthly financial statements. NOTE csl:The'PAID INCEPTION TO DATE'columns reflect any payments made between FY 2006 and present. Report Date!1/4/7016 13 PORT OF THE ISLANDS Agenda Page#28 Community Improvement District All Funds Capital Improvement Program-Status Report Completed Projects Project No.I Project Name or Description I Project Total I Co Date on I Comments 0-1 (Collier County ZoningiFire Station Property $ 22.324 1111:11;31A1/192e101 Completed in FY 2010 0-2 Sign Variance Petition-Union Road $ 42,683 Z f'1u/,t('tCompleted in FY 2011 I R1&2 IRoad resurfacing and repair I$ 473,138 I :-' t3o Z 1I Completed in FY 2007 1 I-1 Irrigation&Fire Control Panel Upgrade $ 54,621 (/ o- c ec.Completed in FY 2008 , 1-2 Irrigation Supply Well Project $ 34,785 /-�'j4�'+o Completed in FY 2009 1-3 Wellfield Mechanical Upgrades $ 218,732 ....,.e.•s. Completed in FY 2009 1-4 3rd well to provide litigation water supply $ 287,793 at.. 4110 Completed in FY 2010 1-5 Wellfield SCADA $ 27,587 .I1b.€h,.4 Completed in FY 2010 I.8 Electrical Upgrades for Wellfield and W W!P Generator $ 247,386 S'; ? '{ Completed in FY 2010 I-7 Canal PS Modifications $ 4,269 u. r r' Completed in FY 2010 1-10 Wellhead Retrofitting 0 11,615 a ., Completed in FY 2012 I-11 Well Monitoring 0 16,746 r� Completed in FY 2013 1-12 Pump Retrofitting $ 10,77011. f.°a3 Completed in FY 2013 W.2 Water Treatment Plant replace transfer pumps $ 9,887 'e s,. C• ompleted in FY 2008 ■W-4 Water Treatment Plant-repairs to building(roof,doors,windows,painting) $ 14,050 , _r C• ompleted in FY 2008 W-5 Water Treatment Plant-replace metal la riders and walkways on softening unit&other repairs $ 56,877 ``n31 "g;..Completed in FY 2009 W-8 Water Treatment Plant-replace gaseous them storage/feed sys(chlorine)WI liquid diem(bleach) $ 36,088 vrs. '' i, Completed in FY 2009 W-7 W 4"'� Water Treatment Plant-air condition room that houses compliance monitoring equipment $ 3,901 "`C• ompleted in FY 2008 W-13 Water Treatment Plant-design new WTP $ 488,844 t;'ri"°°�?`2r'�:ii Completed in FY 2011 W-14A Water Treatment Plant-New Construction $ 4,409,326) Iri,,.far,.,,'.Completed in FY 2014 W-146 Water Treatment Plant-Inspection of now construction $ 440,894)�.1'' /aa;rrcl3 Completed In FY 2013 W-15 Water Treatment Plant-New meter replacement program(with backliow prevention) $ 257,514 •.;. e$Completed in FY 2013 W-17 SCADA $ 223093 t a4)a r,. Completed in FY 2009 W-23 Stormweter Renton Ponds $ 110,776 ,^'1 .!;i.Completed in FY 20112012 W-23e Disinfection Conversion-free chlorine to chloramines $ 11,427 s`)ii,-;';i.;.r?,:,Completed In FY 2009 W WS Wastewater Treatment Plant-two new mixers $ 18,810 a7')9r Completed in FY 2008 WW-8 Wastewater Treatment Plant-add second rouse pump $ 111,973 APit•;, Completed in FY 2008 Wastewater Treatment Plant-replace gaseous them storage/feed systems(chlorine and sulfur dioxide)w/liquid -s WW-10 chore(bleach and sodium thiosulfate) $ 36,088'Lr?X <, Completed in FY 2009 _ WW-13A Reuse Storage Tank $ 585,209 4}0lr2 � Completed in FY 2010 WW-136 Automation of reuse water ayatem end supplemental water $ 56,358 Completed in FY 2010 WW-18 DyneLift MBR Membrane System $ 1,112,380 , Completed in FY 2011 W W-19 Electrical service upgrades at W WTP S 231,100 VA,, Completed in FY 2009 WW-20 New WWTP Generator $ 110,778 ., m C• ompleted in FY 2009 WW-23 SCADA and control panel for lift stations $ 77,137 ,iV Completed in FY 2014 Report Date:1/4/2016 14 PORT OF THE ISLANDS Agenda Page#29 Community Improvement District General Fund Cash Flow Projections JAN FEB MAR APR MAY JUN JUL AUG SEP 2016 2016 2016 2016 2016 2016 2016 2016 2016 Cash Beginning Balance $ 393,601 $ 984,015 $ 960,138 $ 936,010 $ 913,876 $ 862,448 $ 851,021 $ 817,586 $ 785,634 Cash Inflow 10,552 10,552 10,552 10,552 139 139 139 139 139 Cash Outflow (36,436) (34,429) (32,679) (34,686) (31,566) (31,566) (33,573) (32,091) (31,566) CD Investment - - - - - - - - - Add:Prepaid Items 2,007 - - - - - - - - Add: Due from WS Fund 616,875 - - - - - - - - Less:Current Liabilities(as of 12131/15: (2,583) - - - - - - - - Total Estimated Cash Balance WITHOUT past due assessments or FY 2016 direct billing $ 984,015 $ 960,138 $ 938,010 $ 913,876 $ 882,448 $ 851,021 $ 817,586 $ 765,634 $ 754,207 Total Estimated Cash Balance WITH past due assessments and FY 2016 direct billing $1,428,733 $1,404,856 $1,382,728 $1,358,594 $ 1,327,166 $1,296,739 $1,262,304 $ 1,230,352 $1,198,925 Cash Receipts Special Assessments $ 12,640 $ 12,640 $ 12,640 $ 12,640 $ - $ - $ - $ - $ - Special Assessments-Discount (2,227) (2,227) (2,227) (2,227) - - - - - Interest 139 139 139 139 139 139 139 139 139 Total Cash Inflow $ 10,562 $ 10,552 $ 10,552 $ 10,552 $ 139 $ 139 $ 139 $ 139 S 139 Operating Expenditures Administrative FIR-Board of Supervisors $ 500 $ 500 $ 500 $ 500 $ 500 $ 500 $ 500 $ 1,000 $ 500 FICA Taxes 45 45 45 45 45 45 45 45 45 ProfServ-Engineering 1,583 1,583 1,583 1,583 1,583 1,583 1,583 1,583 1,583 ProfServ-Legal Services 1,666 1,666 1,666 1,666 1,666 1,666 1,666 1,666 1,666 ProfServ-Mgmt Consulting Sery 2,583 2,583 2,583 2,583 2,583 2,583 2,583 2,583 2,583 ProfServ-Property Appraiser - - - - - - - - - ProfServ-Special Assessment - - - - - - - - - Annual Audit 1,750 1,750 - - - - - - - Postage and Freight 50 50 50 50 50 50 50 50 50 Rental-Meeting Room 25 25 25 25 25 25 25 50 25 Insurance-General Liability 2,007 - - 2,007 - - 2,007 - - Printing&Binding 50 50 50 50 50 50 50 50 50 Legal Advertising 83 83 83 83 83 83 83 83 83 Miscellaneous Services 115 115 115 115 115 115 115 115 115 • Misc.-Assessmnt Collection Cost 1,113 1,113 1,113 1,113 - - - - - Misc.Web Hosting 83 83 83 83 83 83 83 83 83 Office Supplies 29 29 29 29 29 29 29 29 29 Annual District Filing Fee - - - - - - - - - Total Administrative $ 11,682 $ 9,875 $ 7,925 $ 9,932 $ 8,812 $ 8,812 $ 8,819 $ 7,337 $ 6,812 Maintenance Contracts-Mgmt Services $ 8,333 $ 8,333 $ 8,333 $ 8,333 $ 8,333 $ 8,333 $ 8,333 $ 8,333 $ 8,333 Contracts-Landscape 6,902 6,902 6,902 6,902 6,902 6,902 6,902 6,902 6,902 Electricity-Streetlighting 1,500 1,500 1,500 1,500 1,500 1,500 1,500 1,500 1,500 Utility-Irrigation 1,417 1,417 1,417 1,417 1,417 1,417 1,417 1,417 1,417 R&M-Renewal&Replacement 5,833 5,833 5,833 5,833 5,833 5,833 5,833 5,833 5,833 R&M-Roads and Alleyways 685 685 685 685 685 685 685 685 685 R&M-Signage 83 83 83 83 83 83 83 83 83 Total Maintenance 5 24,754 $ 24,754 $ 24,754 $ 24,754 $ 24,754 $ 24,754 $ 24,754 $ 24,754 $ 24,754 Total Cash Outflow $ 36,436 $ 34,429 $ 32,679 $ 34,686 $ 31,566 $ 31,566 $ 33,573 $ 32,091 $ 31,566 Report Date,1/4/2016 15 PORT OF THE ISLANDS Agenda Page#30 Community Improvement District Water and Sewer Fund Cash Flow Projections JAN FEB MAR APR MAY JUN JUL AUG SEP 2016 2016 2016 2018 2018 2018 2016 2016 2018 Cash Beginning Balance $ 759,719 $ 127,961 $ 133,938 $ 141,665 $ (478,074) $ (497,072) $ (516,069) S (557,339) $ (576,881) Cash Inflow 58,899 56,899 58,899 56,899 27,082 27,082 27,062 27082 27,062 Cash Outflow-Expenses (73,195) (50,922) (49.172) (676.639) (46058) (48,059) (68,331) (46,584) (48,059) Add'.Prepaid Items 2,007 - - - - - - - - Less:Cue to General Fund (618,875) - - - - - - • - Less:Current Liabilities(as of 12/31/15) (595) - - - - - - - - Total Estimated Cash Balance WITHOUT past due assessments or FY Z015/FY 2018 direct billing $ 127,961 $ 133,938 $ 141,865 $ (478,074) S (497,072) $ (516,069) $ (557,339) S (576,661) $ (595,850) Total Estimated Cash Balance WITH past due assessments and FY 2016 direct billing $1,445,402 $1,451,379 $ 1,459,106 $ 839,387 $ 820,369 $ 801,372 $ 760,102 $ 740,580 $ 721,583 Cash Receipts Special Assessments-Tax Collector $ 35,443 $ 35,443 $ 35,443 S 35,443 $ - $ - $ - $ - $ - Speciel Assessments-Discount (5,805) (5,605) (5,605) (5,605) - - - - - Water/Sewer/Irrigation Revenue 27,038 27,038 27,038 27,038 27,038 27,038 27,038 27,038 27,038 • InteresvMiscesaneous 24 24 24 24 24 24 24 24 24 Total Cash Inflow $ 56,899 $ 56,899 $ 56,899 $ 58,899 $ 27,062 $ 27,062 $ 27,062 $ 27,062 $ 27,062 Operating Expenditures Administrative P/R-Board of Supervisors 6 500 $ 500 $ 500 $ 500 S 500 $ 500 S 500 S 1,000 S 500 FICA Taxes 45 45 45 45 45 45 45 45 45 ProtServ-Engineering 1,583 1,583 1,583 1,583 1,583 1,583 1,583 1,583 1,583 ProfServ-Legal Services 1,886 1,666 1,668 1,666 1,666 1,666 1,668 1,666 1,588 ProfServ-Mgmt Consulting Sery 2,594 2,594 2,594 2,594 2,594 2,594 2,594 2,594 2,594 ProfServ-Property Appraiser - - - - - - - - - ProfServ-Special Assessments - - - • - - - - - Annual Audit 1,750 1,750 - - - • - - - Postage and Freight 58 58 5B 58 58 •58 58 58 58 Rental-Meeting Room 25 25 25 25 25 25 25 50 25 Insurance-General Liability 2,007 - - 2007 - - 2,007 - - Printing&Binding 50 50 50 50 50 50 50 50 50 Legal Advertising 83 83 83 83 83 83 83 83 83 Miscellaneous Services 217 217 217 217 217 217 217 217 217 Misc:Assessmra Collection Cost 3,113 3,113 3,113 3,113 - - - - - Office Supplies 42 42 42 42 42 42 42 42 42 Total Administrative $ 13,732 $ 11,725 $ 9,675 $ 11,982 $ 6,882 $ 6,882 S 8,869 5 7,387 $ 6,882 Maintenance Contracts-Mgmt Services $ 25,794 $ 25.794 $ 25,794 $ 25,794 $ 25,794 $ 25,794 0 25,794 5 25,794 $ 25,794 Contracts-Generator Maint - - - 1,750 - - - - - Communication-Teleph-Field 358 350 358 358 350 358 356 350 350 Utility-General 7,167 7,167 7,187 7,167 7,167 7,187 7,187 7,187 7,187 R&M-Irrigation 1,880 1,880 1,880 1,880 1,880 1,880 1,880 1,880 1,890 R&M-Lift Station 500 500 500 500 500 500 500 500 500 R&M-Potable Water Lines 500 500 500 500 500 500 500 500 500 R&M-Water Plant 833 833 833 833 833 833 833 833 833 R&M-Waste Water Plant 1,333 1,333 1,333 1,333 1,333 1,333 1,333 1,333 1,333 R&M-Sewer Linea 500 500 500 600 500 500 500 600 500 R&M-Backflow Inspection 333 333 333 333 333 333 333 333 333 Mlsc.-Licenses&Permits - - - - - - - - - CIP' 20,265 - - 20,265 - - 20,265 - Total Maintenance $ 59,483 $ 39,197 $ 39,197 $ 61,213 $ 39,197 $ 39,197 5 59.463 $ 39.197 $ 39,197 Debt Service Principal and Interest $ - $ - $ - $ 803,444 $ - $ - $ - $ - $ - Total Debt Service $ - $ - $ - $ 603,444 $ - $ - $ • $ • $ - Total Cash Outflow S 73,195 $ 50,922 $ 49,172 $ 678,839 5 46,059 $ 48,059 6 68,331 S 46,584 $ 48,059 'NOTES: Estimated GIP costs for anticipated projects are shown quarterly. Report Date:1/4/2016 16 PORT OF THE ISLANDS Agenda Page#31 Community Improvement District All Funds Cash Flow Projections-5 Year GENERAL FUND ADOPTED PROPOSED PROPOSED PROPOSED PROPOSED FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 Operating Revenues Assessments(Net) $413,373 $413,373 $413,373 $413,373 $413,373 Interest/Miscellaneous $2,153 $2,153 $2,153 $2,153 $2,153 Total Operating Revenues $415,526 $415,528 $415,526 $415,528 $415,528 Operating Expenditures Administrative $121,698 $125,347 $129,107 $132,981 $136,970 Maintenance $293,830 $302,645 $311,724 $321,076 $330,708 Total Operating Expenditures $415,526 $427,992 $440,832 $454,056 $467,678 Capital Expenditures CIP Projects $0 $0 $0 $0 $0 Total Capital Expenditures $0 $0 $0 $0 $0 Estimated Ending Cash Balance WITHOUT past due assessments or FY 2016 direct billing $ 754,207 $728,901 $690,371 $638,218 Estimated Ending Cash Balance WI I H past cue assessments aria FY 2016 direct billing $ 1,198,925 $1,173,619 $1,135,089 $1,082,936 WATER AND SEWER ENTERPRISE FUND ADOPTED PROPOSED PROPOSED PROPOSED PROPOSED FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 Operating Revenues Assessments(Net) $1,093,920 $1,093,920 $1,093,920 $1,093,920 $1,093,920 Water/Sewer/Irrigation Revenue $245,800 $245,800 $245,800 $245,800 $245,800 Interest/Miscellaneous $265 $285 $285 $285 $285 Total Operating Revenues $1,340,005 $1,340,005 $1,340,005 $1,340,006 $1,340,006 Operating Expenditures Administrative $145,237 $145,237 5145,237 $145,237 $145,237 Maintenance $480,170 $480,170 $480,170 $480,170 $480,170 Total Operating Expenditures $625,407 $625,407 $625,407 $625,407 $626,407 Capital Expenditures CIP Projects $50,796 $305,796 $165,796 $95,000 $1,095,000 Total Capital Expenditures $50,796 $305,796 $165,798 $95,000 $1,095,000 Debt Service Principal and Interest $655,360 $655,360 $655,360 $655,360 $655,360 Total Debt Service $655,360 $655,360 $655,360 $665,360 $655,360 Estimated Ending Cash Balance WITHOUT past due assessments or FY 2016 direct billing $ (595,858) ($702,416) ($738,177) ($1,773,938) Estimated Ending Cash Balance WITH past duo assessments and FY FY 2016 direct billing $ 721,583 $615,025 $579,264 ($456,497) NOTE: The above calculations assume 100%of assessments(including direct billing)will be received in FY 2017- 2020. 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N N N N N N N N N a Cr] CO 0 N M m a ' QW at- CDC c rn er ti U) Cr) o 0 O Q N H O E o O U •Y� N as a 0 0 0 U) N N N O co r r Z W up (I) U A !n W CO N N H H r r U m m W U O g E 0 O a U m m a H a • W A z Z W to ••� O mWU to 41 C.) o a<an <pa U O H O CO o U II W W Z £X X U UUV Severn Trent Environmental Services Agenda Page#40 Port of the Islands Repair and Maintenance Budget Applied against budget account,copies of invoices available upon request Cap S 20,000 Contract: Oct 2015-Sept.2016 Inv.Date Service Vendor Invoicerf Invoice$ Month Description 10/07/15 Water Plant Cummins Power South Troubleshoot&Repair to Display Control-LIGHTNING STRIKE CLAIM 080-93537 3,883.38 Flushed out Sand From Backflow @ 105 Morningside Cay. Water Meter Had Debris Causing Backflow to Dump. Labor 5.75 hrs @$77-1.5 Off @ 10/15/15 Water/Backflow Severn Trent $115 WO 46397 500.50 Called in For Locates Leaking at Meter Boxes. Used Trackhoe to Excavate area @ 25050 Peacock Lane to Trace Down Leak. Excavated Meters Back 10/08&10/13/15 Irrigation Severn Trent to Road&Fire Hydrant Valve. Filled in Area. WO 46398 1,235.25 Televised,Excavated&Repaired Break in Line of Sewer Lateral©162 10/30-10-31 Sewer Lines Severn Trent Newport Dr Unit 1202 WO 48440 1,500.00 10/06/15 Water Plant Severn Trent Replaced(8)12 Volt Dura12-5F2 Batteries in Rack Mounted UPS WO 46382 423.79 7,542.92 Oct.2015 09/23115 Misc ABC Fire Equipment Sale 10-Tfuelext-lnsp-Ext SVC-"o"ring/Collar 51181 240.09 240.09 Nov.2015 7,783.01 Nov.YTD 26 POI Rebate For November 2015 3520 Maintenance 67230 Severn Trent Environmental Services Agenda Page#41 Port of the Islands Chemical Budget Dint budget account,copies of invoices availal Cap $ 20,000 Contract: Oct 2015-Sept.2016 Inv.Data; Service Vender Description Invoice. Invoice$ Month 10/05/15 Dumont Hypochlorite Solutions-Sodium Hypochlorite 356138 202.50 10/05/15 Dumont Hypochlorite Solutions-Sodium Hypochlorite-As4000- 356137 1,182.98 Reverse Osmosis Antiscalant 10/19/15 Dumont Sodium Dydroxide Solution 357909 184.25 10/19/15 Dumont Hypochlorite Solutions-Sodium Hypochlorite 357910 135.00 1,704.73 Oct Total 11/02/15 Dumont Hypochlorite Solutions-Sodium Hypochlorite 359950 148.50 11/02/15 Dumont Hypochlorite Solutions-Sodium Hypochlorite-Sodium 359949 332.75 Peroxide 11/16/15 Hawkins HypochloriteSolutions-Sodium Hypochlorite 3800814 228.00 11/16/15 Hawkins Sodium Hydroxide-Sodium Hypochlorite 3800813 259.22 968.47 Nov Total 2,673.20 YTD Total 27 3520 Chemical 64300 P01 Rebate For November 2015 Severn Trent Environmental Services Agenda Page#42 Port of the Islands Instrumentation&Tech Applied against budget account,copies of Invoices available upon request Cap $ 15,000 Contract: Oct 2015-Sept.2016 Inv.Date Service Vendor Invoice# Invoice$ Month Description Replaced(8)-12Volt Dural 2-5F2 Batteries in Rack Mounted UPS. Labor 2.75 bra(gI$100 10106/15 Severn Trent -Materials 5135.26+10% WO 46382 423.79 423.79 Oct.2015 Replaced Batteries in UPS&PLC Cabinets,in Plant Lift Station,in Irrigation Pump Station Panel and Odorless Pupm Station Cabinet. Replaced PLC Batteries in SMT 1500 UPS in 11/04/15 Severn Trent Master PLC Cabinet. WO 46414 816.48 816.48 Nov.2015 1,240.27 Nov.YTD 28 POI Rebate For November 2015 3520 instrumentation 67190 01. ..-°15- V i December 2015 Field Managers Report Water Treatment Plant Operations and Maintenance The Water Treatment Plant produced and distributed 2.33 MG for the month of December which is an average of.075 MGD. Wastewater Plant Operations and Maintenance The Wastewater Treatment Plant treated approximately 2.28 MG for the month of December which is an average of.074 MGD Reuse System Operations and Maintenance The reuse system delivered 7.82 MG for the month of December which is an average of.252 MGD. Permit Compliance: Water Treatment Plant: Wastewater Treatment Plant: *All permit requirements met * All permit requirements met CMMS Work Order Report—April 2015 Summary Total#of WO's 288 Total#of Preventative 282 Total#of Corrective 6 Total#of WO's Completed 288 Total Hours 124.0 1 WO**' w..ev7" osiiiff7 24 Hr Emergency Contact: (239)691.3022 12600 Union Road Naples,Florida 34114•ml 239-642-9219• Fax 239-642-9469 www.severntrentservices.co m I kfo, /..-ki "4:4.*Nsokss December 2015 Field Managers Report At Our Treatment Facility • Replaced 6"drain valve for Membrane Bioreactor Skid #2 • Replaced pneumatic valve actuator on Skid#2 drain valve • Replaced universal power supply for Membrane Bioreactor Skid #1 Programmable Logic Computer In The Community: • Completed repair to sewer clean out line at 245 Stella Maris S. which had caused a minor wash out under the driveway. The cause of the problem was found to be an old abandoned drain line which had been installed as a temporary line for the builder's construction office trailer when the homes were built. When the drain line was installed there was a 2"gap left around the end of the line where it entered the sewer clean out. The gap was sealed with concrete and the washout was backfilled with more concrete to prevent any further problems. • Facilitated the addition of a lone street light that had previously been removed from the CID's bill and therefore was no longer being serviced by LCEC. It has since been repaired and will again be serviced by LCEC in the future. • Removed an irrigation meter box for an unused meter on Newport Dr. where honey bees had made a massive hive. The meter box itself was disposed of and the county notified of the hive since it was located on county property. ate, , ; ! r {' ,. �° ' eef- -. =2. x�" � ' a � �` �� l fit, - � �� CC �° t .ii,* 4 tv 3-1 , '' 4 New valve&actuator for MBR Skid#2 New back up battery for MBR Skid#1 Bee hive in meter box on Newport Dr. 2 fl t 11%. 11444 Ti4Par •f, 24 Hr Emergency Contact: (239)6914022 12600 Union Road Naples,Florida 34114•Tel 239-642-9219• Fax 239-642-9469 www.severntrentservices.com Q �`„ V i December 2015 Field Managers Report 5 . Potable Water Report 4.5 4 3.5 2.675 2 741 2. 7 3 2.634 2.461 w 2.5 2.319 r �-. __�� 2_228_2247_ 0 2.044 1.925 1.929 1.910 0 2 - 7 7 -- ` 1.791 __ 2 2.092 2.132 1.98 2.143 2.072 . r, 1.5 1.648 1 - 1.533 1.579 ep t 1 438 1.498 1.08 1.052 1.142 1.182 1.021 1.202 0.969 0.5 5% 7% 5% 6% 6% 8% 8% -9% 6% 7% tl% 8% 8% B% 5% 4% 7% 8% 6% 6% 8% 7% 0 - -- Mar- Apr-14 May- Jun-14 Jul-14 Aug- Sep- Oct-14 Nay- Dec- Jan-15 Feb- Mar- Apr-15 May- Jun-15 Jul-15 Aug- Sep- Oct-15 Nov- Dec- 14 14 --14-14-- 14 14 15 15 13 15 15 15 15 t Water Produced -11--Water vied --0--,%Water Lose «Approximately.31 MG was used for flushing or treatment plant usage;approximately.18 MG was unaccounted for making up the 8%water loss totals 8.893 Irrigation Water Report 9.0 a 6.1 8.709 ^_ �.. �__._.8.693 __8.602__._..5354 -- __ x__.8.325-____ 8.0 - T3 t r 4 7.0 - 6.2, Qd 8.9.• 5.98 .062 .047 W 6.959 6.0 5.290 5.247 6325 599 6.299 x.181 165 6.179 2 5.784 5.81° 5.657 S2 472 5.0 5.285 5.229 •. g 4.0 d R15 4.444 4.701 g 3.921 3.961 3.0 2.0 1.0 4% 9% 9% 3% 6% 8% 7% 7% 8% 8% 8% 6% 8% 6% 7% 5% 6% 6% 8% 7% 8% 0.0 Mar-14Apr-14 May- Jun-14 Jul-14 Aug- Sep- Oct-14 Nov- Dec- Jan-15 Feb-15Mar-15Apr-15 May- Jun-15 Jul-15 Aug- Sep- Oct-15 Nov- Dec- -1.0 - 14 . 14 14 14 14 15 15 _______15.___15_. -ate Irrig aeon Meter .-..-e-Irrigalon Billed -II-%Water Lose «Approximately 1.19 million gallons(MG)reuse for POI CID Properties;approximately.64 MG was unaccounted for making up the 8% water loss total» 3 -444 7.44.40.0'floaaii 24 Hr Emergency Contact:(239)691-3022 12600 Union Road Naples,Florida 34114•Tel 239-642-9219• Fax 239-642-9469 www.severntrentservices.com Teague, Calvin From: Ron Benson <RonBenson @hmeng.com> Sent: Friday, December 18, 2015 6:56 PM To: Teague,Calvin Cc: Daniel Cox Subject: RE:POI-Orchid Cove Attachments: 0154Fire_Hyd Exist Water-Sht2(1).pdf;0154Fire_Hyd Exist Water-Shtl (1).pdf Cal I believe these drawings are current. I believe these are the drawings which were prepared for the Fire District so they would know where the fire hydrants are located at POI(to help demonstrate that the fire protection system meets all standards as the flow and pressure could be tested to be sufficient). The only fire hydrants on the potable water system are those for the North Hotel which feed a sprinkler system which was a retrofit into an existing building and the CID could not take the responsibility for the guarantees required by the State of Florida if connecting non-potable water to a building. The fire hydrants on that water line are private and had been private likely going back to before the CID was created. Also,the fire hydrant in the middle of BRH property in an open field which was on a private water line which BRH abandoned,was capped off at the water main(or possibly a valve locked closed)and I recall reminding the utility contractor to make sure that the hydrant was bagged so the fire district didn't fine anyone for an inoperable hydrant. We also removed that private hydrant from the drawings which were provided to the fire district. Also note that there is a fire protection system pipeline along the BRH property either on BRH owned property for which the CID has an easement or along the edge of BRH property on Union Road all the way out to the Gun Club where the CID easement ends. Future redevelopment of the N.Hotel and BRH properties would be provided fire hydrants as required for County permits at that time and would either end up being private or CID hydrants depending on whether they were place on private property or on CID owned property(such as a potential future dedicated road)and also depending upon how the developer designs their system(either as a single point of connection requiring a meter,or as a community-type system meeting CID requirements). I would be happy to discuss any fire hydrants on the CID system and which are private and which are public why. A couple of cases might help in understanding some of the differences. When the South Hotel and Marina properties wanted to get County permits they had to get a fire review and they needed to install fire hydrants on their private property. The CID agreed to allow them to connect directly to the CID fire/irrigation line under the condition that these pipes would only feed the fire protection system and that the property owner was responsible for maintenance of the fire hydrants. In situations where Condos needed fire hydrants near buildings in order to get County permits,the CID told them the same thing. In some cases, the CID may have later made agreements for maintenance. The key was that the irrigation tap was separate and had a meter. Fire hydrants on CID property(owned or easements)generally along roads(a location required for approval of County permits) are generally CID owned and maintained. Best wishes. Ron Ronald E. Benson,Jr., Ph.D., P.E. Senior Vice President/Principal Hole Montes, Inc. 950 Encore Way Naples,Florida 34110 (239)254-2000 1 (239)254-2098(fax) (239)777-1611(mobile) Original Message From: Ron Benson Sent:Friday, December 18,2015 6:24 PM To:'Teague,Calvin' Cc:'Daniel Cox' Subject:P01-Orchid Cove Cal These simplified exhibits tell the story. The CID wanted Orchid Cove to install their potable water and Fire/Irrigation water systems to be connected at both the north and south ends of the community. This would have provided for the new Orchid Cove pipes to reinforce the CID existing pipelines which would be a benefit for both Orchid Cove residents and the entire CID utility customer base. This is because a looped system has many benefits. The CID knew that the old asbestos cement water line in Union Road would eventually need replacement and a loop through Orchid Cove would be a benefit to the entire CID community. Power Corp.simply did not want to consider that the CID had any control over what they did. The CID Board sent Dan and Ron to meet with Power Corp and their engineer on this and other issues to no avail. In fact, Power Corp told the CID that their contractor could tap the CID potable water line in Union Road without any permissions and that is just what they did. Power Corp's position was that the CID was responsible to provide them with a point of connection where they wanted to build it and if the CID didn't like their utility system design then it could remain a private system with a single point of connection meter for potable water and for fire/irrigation. That is what they did for fire/irrigation,but the CID eventually agreed to take the potable water and sanitary sewer systems from the HOA. There is no way to ever go back and accommodate the developer's decision on the potable water system as the CID Option would have required building a section of potable water line at a larger diameter at an incremental cost(there was never any opportunity for the CID to discuss any possible cost sharing for that incremental cost as the developer had made up his mind and simply said no). The issue with regard to the fire/irrigation system still has one possibility and that is for the Orchid Cove HOA to construct(or pay to construct)the connection on the north along the property line between Orchid Cove and the North Hotel(or along Union Road jog in the road around N Hotel). The extra cost which Power Corp incurred in order to make the fire/irrigation system a single point of connection(where they used a Collier County Utilities standard detail,incorrectly in fact,to get a County approval)might have offset the cost of the second connection on the north side of the subdivision. The detail that Power Corp's engineer used was what is used as the point of separation from the public utility and private property owner's responsibility. It is also used when the fire protection is privately owned and maintained on the other side of the meter. The position of the CID was that if the CID was to maintain the fire system that it be built to the CID standards and include completing the loop with the connection near the NE corner of Orchid Cove. A looped fire system would be better for both Orchid Cove residents as well as all CID residents and be consistent with a community asset. A design which was for a private fire protection system which only serves Orchid Cove was to assure that the rest of the CID utility customers would get no benefit from the pipe running through Orchid Cove. I personally told the developer and his engineer that the large backflow preventer was not required since the CID was providing service with non-potable water and in fact the CID did not wish them to install it. They installed it anyway and we all remember the ongoing issues related to that backflow preventer until we suggested that they simply remove it if they didn't want to continue maintenance of it. The CID Board was involved in all of these decisions back when this was happening and were looking out for the interests of the community. In the end,the developer did what he wanted and the CID Board made the decision to not accept the developer built utility system other than to provide water at the point of connection and to accept the lift station which pumps the sanitary sewage to the wastewater treatment plant. It was a policy decision made by the Board many years ago with input from the District Manager,District Engineer,and District Legal Counsel. 2 Earlier this year, I included mention of making the connection between the Orchid Cove fire pipeline near the NE corner of the subdivision as a potential HOA project which would allow removal of the fire/irrigation master meter near the clubhouse. One additional consideration has always been my strong recommendation regarding this. That is that we get some sort of assurance from Orchid Cove HOA that all irrigation pipelines were installed off of the fire protection pipeline using appropriate flow meters. That is probably the case,but it would seem reasonable to require the HOA to make that statement if the CID Board were ever to consider removal of the master meter. So,this is likely the explanation which I would provide in a public meeting on this topic. If you wish me to attend the:next meeting, I could probably bring a projector and screen along with a limited number of color handouts and explain the difference between the original CID approach(benefit all customers where possible)and the developer approach to build it how they wanted to build it and to only benefit the residents of the subdivision and at a minimum standard. Best wishes. Ron Ronald E. Benson,Jr., Ph.D.,P.E. Senior Vice President/Principal Hole Montes,Inc. 950 Encore Way Naples,Florida 34110 (239)254-2000 (239)254-2098(fax) (239)777-1611(mobile) Original Message From: RICOH-NP-EE @hmeng.com [mailto:RICOH-NP-EE @hmeng.com] Sent: Friday, December 18,2015 5:41 PM To: Ron Benson Subject: Message from "RICOH-NP-EE" This E-mail was sent from"RICOH-NP-EE" (MP C4503). 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