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01/15/2016 Minutes • 20, MINUTES OF MEETING By PORT OF THE ISLANDS COMMUNITY IMPROVEMENT DISTRICT The regular meeting of the Board of Supervisors of the Port of the Islands Community Improvement District was held Friday, January 15, 2016 at 10:00 a.m. at the Orchid Cove Clubhouse;25005 Peacock Lane;Naples,Florida. Present and constituting a quorum were: J. Anthony Davis Chairman Norine Dillon Vice Chairperson Theodore Bissell Assistant Secretary Dale Lambert Assistant Secretary Richard Ziko Assistant Secretary Also present were: Calvin Teague District Manager Robert Edge Field Manager Steve Spillers Severn Trent Services Operations Robert Soto Soto's Lawn Service Jean Kungle POI Realty Ray Cooper Resident Dan Cramer Resident John DelDebbio Resident Mike Henrys Resident Mr. and Mrs.Jackson Resident Bob Johnson Resident Kathryn Kehlmeier Resident Randy Resch Resident Kevin McPeak Resident Audrey Sanders Resident The following is a summary of the discussions and actions taken at the January 15,2016 Port of the Islands Community Improvement District's Board of Supervisors Meeting. FIRST ORDER OF BUSINESS Call to Order and Roll Call Mr. Davis called the meeting to order;Mr. Teague called the roll. Monday,2/8/16 January 15,2016 Port of the Islands CID SECOND ORDER OF BUSINESS Approval of the Minutes of the December 18,2015 Meeting Mr. Teague stated each Board member received a copy of the Minutes of the December 18,2015 Meeting and requested any additions,corrections or deletions. There not being any, On MOTION by Mr. Lambert seconded by Mr. Bissell with all in favor, the Minutes of the December 18, 2015 Meeting were approved. THIRD ORDER OF BUSINESS Public Comment on Agenda Items • A resident inquired about zoning issues for the hotel. It is not residential. • Mr.Resch inquired about a request he made for information regarding maintenance contracts. This was to be discussed under item 7B. Mr. Resch's request must be submitted in writing to Mr.Teague. Mr.Lambert MOVED to table Agenda Item 7B,Orchid Cove Meter Issue,to the February meeting at the request of resident,Mr.Randy Resch, and Mrs.Dillon seconded the motion. • Copies of maintenance contracts are necessary for this discussion,according to Mr. Resch. • Irrigation water collects in the area according to Mr.Edge. • The irrigation company should do a wet test to determine whether or not there is a leak. However,there does not appear to be a leak. On VOICE vote with all in favor,the prior motion was approved. • Once Mr.Teague receives the request,he will provide the documents. FOURTH ORDER OF BUSINESS Old Business A. Review of Landscape Maintenance Performance Mr. Soto discussed his walk-through with Ms. Kehlmeier on January 11,2016; a copy of the notes from this walk-through are attached hereto as part of the public record. 2 Monday,2/8/16 January 15,2016 Port of the Islands CID • This is the best time to remove the Oak Tree. A ballpark estimate to remove both the Oak Tree and Palm Tree which is under the power line is approximately$375. On MOTION by Mrs.Dillon seconded by Mr.Ziko with all in favor, Soto's Lawn Service was authorized to remove the Oak Tree and Palm Tree in the easement,as discussed, in an amount not to exceed $375. • There is damage at the easement on U.S.41 at the median. The gutter coming off of the road is washing out onto the easement. Mr. Soto was asked to take photographs of the area periodically. • A woman was attacked by a swarm of Honey Bees. The county was contacted since it is county property. Mr.Davis asked Mr.Edge to follow up with the Marco Island Honey Company to remove the Queen Bee. FIFTH ORDER OF BUSINESS New Business • Mr.Benson will be needed to attend next month's meeting. SIXTH ORDER OF BUSINESS District Manager's Report A. Acceptance of Financial Statements and Check Register as of December 31,2015 • Funds are coming in from all but two important sources. • Mr. Teague indicated the CDD does not necessarily have to allow early payment discounts on assessments. • The charge of$1,009.50 was for the engineer to work with Soto for the CAD drawings. • A charge for batteries was discussed. There have been replacements in the battery back-up system as well as a couple of CPUs at the plant. Batteries need to be replaced once per year. Mr. Bissell MOVED to accept the Financial Statements and Check Register as of December 31,2015. • There remains approximately $25,000 in the Construction Fund. Lift station charges have not been reflected yet,but may be reflected this month. 3 Monday,2/8/16 January 15,2016 Port of the Islands CID Mr.Lambert SECONDED the prior motion. There being no further discussion, On VOICE vote with all in favor, the Financial Statements and Check Register as of December 31,2015 were accepted. B. Discussion of Follow-Up Items • Mr. Soto was supposed to submit a quote for removal of the Pepper Trees. ➢ Mr.Edge commented the DEP is going to treat and remove the Pepper Trees on the fence line. This will take time. He advised allowing DEP to do this before having Mr.Soto become involved. Soto already removed the Pepper Trees out to the well road. • The lightning damage claim is currently being worked on. SEVENTH ORDER OF BUSINESS Field Manager's Report A. Discussion of December 2015/January 2016 Field Manager's Report Mr. Edge discussed the Field Manager's Report; a copy of which is attached hereto and made part of the public record. • There was a minor washout at Stella Maris South,which was caused by an old drain line going into the sewer line. The gap was repaired. • A streetlight which was not serviced by LCEC has finally been serviced by them. Anytime there is trouble, it will be handled by LCEC within seven days. • The meter box was removed and all beehives have been disposed of. Mr. Spillers will investigate having the Queen Bee removed. B. Orchid Cove Meter Issue As discussed earlier,this item was tabled to the next meeting. EIGHTH ORDER OF BUSINESS Attorney's Report A. Update on Hotel Bankruptcy Lawsuit/Redevelopment of Site • Mr. Teague commented the people who purchased the North Hotel want both parcels. Purchase of the property does not appear to be positive. NINTH ORDER OF BUSINESS Engineer's Report Mr. Benson submitted a report regarding Orchid Cove;a copy of which is attached hereto and made part of the public record. 4 Monday,2/8/16 January 15,2016 Port of the Islands CID TENTH ORDER OF BUSINESS Supervisors' Requests • Mr.Bissell commented on the electrical meter which was recently installed. There have been no complaints. • Mrs. Dillon commented Ms. Kungle spoke with Ms. Janet Starnes regarding the refugium. It will be 2020 before anyone can look at this. The manatees were moved. Mr.Jim Calvin is trying to reinstitute the Standing Watch Program for the manatees. • Mr. Lambert requested an annual engineering report for the roads along with suggested projects. A formal report has not been done in a long time. Mr. Teague will obtain a copy of the last report and will determine the cost for a new report. ELEVENTH ORDER OF BUSINESS Public Comment Period • Ms.Kungle commented the Appreciation Party for the Water Plant will be held on February 19, 2016 at 12:30 p.m. She is working with Mr. Edge on the details. It will be announced in the next newsletter. TWELFTH ORDER OF BUSINESS Adjournment There being no further business, On MOTION by Mr. Bissell seconded by Mr. Lambert with all in favor,the meeting was adjourned at approximately 11:11 a.m. >� f.. Calvin Teague J.Ant o', II a is Secretary Chaim. 5 Monday,2/8/16