Backup Documents 03/22/2016 Item #11G ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TOleu JE
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THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNA
COUNTY ATTORNEY It. •
Routed by Purchasing Department to
the Following Addressee(s) (In routing order) Office Initials Date
1. Risk Management Risk
2. County Attorney Office County Attorney Office3-P11'
3. BCC Office Board of County "bV
Commissioners / V'
4. Minutes and Records Clerk of Court's Office 7)(Y\ 3171
5. Return to Purchasing Department Purchasing
Contact: Diana DeLeon
PRIMARY CONTACT INFORMATION
Name of Primary Diana De Leon for nda Cummings Phone Number 252-8375
Purchasing Staff
Contact and Date
Agenda Date Item was March 22,2016 Agenda Item Number 11.G I/
Approved by the BCC
Type of Document Change Order Number of Original 2
Attached Documents Attached
PO number or account N/A Solicitation/Contract 14-6338 Victor J
number if document is NumberNendor Name Latavish Architect
to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes MA(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature? N/A
2. Does the document need to be sent to another agency for additional signatures? If yes, N/A
provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be
signed by the Chairman,with the exception of most letters,must be reviewed and signed , Uor
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's N/A
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the N/A
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's DD
signature and initials are required.
7. In most cases(some contracts are an exception),an electronic copy of the document and DD
this routing slip should be provided to the County Attorney's Office before the item is
input into SIRE.
8. The document was approved by the BCC on the date above and all changes made DD
during the meeting have been incorporated in the attached document. The County •
Attorney's Office has reviewed the changes,if applicable.
9. Initials of attorney verifying that the attached document is the version approved by the '
BCC,all changes directed by the BCC have been made,and the document is ready for the ' 1bir
Chairman's signature. Gt,
l G
MEMORANDUM
Date: March 23, 2016
To: Diana De Leon, Contracts Technician
Purchasing Department
From: Ann Jennejohn, Deputy Clerk
Minutes & Records Department
Re: Contract #14-6338 Change Order in the amount of$104,200
Contractor: Victor J. Latavish Architect, PA
Attached please find an original copy of the change order referenced above,
(Item #11G) approved by the Board of County Commissioners on March 22, 2016.
The second original will be held in the Minutes and Records Department for the
Board's Official Record.
If you have any questions, please contact me at 252-8406.
Thank you.
Attachment
LiProcuremenJ1Gervices
O ler County Change Order Form
►1 Contract Modification ,Q Work Order Modification ❑Amendment
Contract#: 14-6338 ?Change#: 2 Purchase Order#: 4500156863 Project#: 80286
Contractor/Firm Name: Victor J Latavish Architect PA Contract/Project: Eagle Lakes Community Park Pool Design
Project Manager Name: Margaret Bishop Division Name: Facilities Management
Original Contract/Work Order Amount $ 588,640.00 1113115,16.D.5 Original BCC Approval Date; Agenda Item#
Current BCC Approved Amount $ 588,640.00 1/13/15,16.D.5 Last BCC Approval Date; Agenda Item#
Current Contract/Work Order Amount $ 636,440.00 SAP Contract Expiration Date (Master)
Dollar Amount of this Change $ 104,200.00 25.82% Total Change from Original Amount
Revised Contract/Work Order Total $ 740,640.00 25.82% Change from Current BCC Approved Amount
Cumulative Changes $ 152,000.00 16.37% Change from Current Amount
Completion Date,Description of the Task(s)Change,and Rationale for the Change
Notice to Proceed 2/9/15 Original 5/24/18 Last Approved 1/13/15 Revised Date On-hold
Date Completion Date Date (Includes this change)
#of Days Added 90 Select Tasks Add new task(s) ❑ Delete task(s) ❑ Change task(s) ❑ Other(see
below)
Provide a response to the following: 1.)detailed and specific explanation/rationale of the requested change(s)to the task(s)and/
or the additional days added (if requested); 2.) why this change was not included in the original contract; and, 3.) describe the
impact if this change is not processed. Attach additional information from the Design Professional and/or Contractor if needed.
1. Additional design services are required for the planned Eagle Lakes Pool because Stakeholder meetings and coordination with
Parks & Recreation staff occurred during the design process through the 60% design phase. Stakeholder input determined that
changes and expansion to the original concept plan are needed to meet the demand for future growth. The preliminary 60%plans were
produced and reviewed before permit submittal at the Parks & Recreation Advisory Board Meeting on January 20, 2016. Only then
was it determined that additional changes were needed to include increasing the size of the family pool, increasing deck space,
reconfiguring the lap pool, adding additional grassed space for a picnic area, relocating the slides and lifeguard building for safety and
oversight purposes, and eliminating the Interactive Water Feature (IWF). These changes include alterations to the site development
plan, utilities and pool reconfigurations.Additional time is needed to address re-design and permit submittal review time.
2. This design change was not considered in the original contract because the scope of services included four water features; a family
pool, lap pool, slides and IWF. Stakeholder input addressed the need to expand the facility to accommodate more people, increase
deck space and provided options to develop a better design. Reconfiguring the Family Pool resulted in developing a multi-purpose
pool to accommodate all age groups. This reconfiguration eliminates the IWF by providing a toddler area in the family pool, provides for
expansion of the deck area,and meets the need for future demands at a construction cost savings of$680,000.
3. If the change order is not processed,the pool facility will be designed for the existing configuration and will not address public input
or meet the demand for future needs. No additions or expansion can be made to the project if the pool facility is built according to the
existing plan,due to project boundary space restraints.
i
Prepared by: , f le ' Date: --1 1-1
( argaret k. Bishop, P.E., Facili'es Management Division)
Acceptance of this Change Order shall constitute a modification to contract/work order identified above and will be subject to all the same
terms and conditions as contained in the contract/work order indicated above, as fully as if the same were stated in this acceptance. The
adjustment, if any,to the Contract shall constitute a full and final settlement of any and all claims of the Contractor/Vendor/Consultant/
Design Professionalarisingout of or related to the change set forth herein, including claims for impact and delay costs.
Accepted by:: f/0���,rs�,G. Date: 02/19/2016
(Victor J. Latavish,AIA, President,Victor J. Latavish Architect, PA)
Approved by: N/A Date: N/A
(De tg N/A,
/and N e of Firm,if project applicable
Approved by: eft. ✓ be-4-0,-)---
Q.t.
� ' � ' Date: �► ° ,r
Q.t.cement Profession I)
ARevised:10/2812014 (Divisions who may require additional signatures may include on separate sheet.) PROCUREMENT USE ONLY
Admin BPI aG COV
1 1 G
IN WITNESS WHEREOF,the parties have each, respectively, by an authorized person or agent,have
executed this Amendment on the date(s)indicated below. ^'
Accepted: M 0.Cl/J ZZ , 2016
Dwight E. Brock, Clerk OWNER:
BOARD OF COUNTY COMMISSIONERS
BY: ti ' ,1! `• C . OF CO I ER COUNT , FLORIDA
Ait,' a -
Contractor' r tifi" s: By:
Do na Fiala, Chairman
.4. 40 r-Th
By:
Signature CONTRACTOR:
Michael E. Thomas Victor J Latavish Architect PA
Print Name
By:
Contractor's Second Witness: `ce.
Victor J. Latavish, AIA,President
By: Q Florida Registered Architect AR11942
Signature
Elizabeth Diaz
Print Name
Approved as to Form and Legality:
LI .Qjt;1)11/8110,t/J2—'
Colleen M. Greene d
Assistant County Attorney
Item# .a-- 1
Agenda _ _i_.1,h
Date SL= 1�
Date 3-23-L40
Recd
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Depu 410,,
Page 2 of 2
CO#2 to contract# 14-6338
1
11G
.7.406
Victor J. Latavish Architect, PA
February 3, 2016
Collier County Office of Facilities Management
Attn: Margaret Bishop, PE, Project Manager
3301 E.Tamiami Trail, Building W
Naples,Florida 34104
Re: Proposal for Additional Professional A/E Services at Eagle Lakes Park
Dear Mrs. Bishop,
As requested,we are submitting this proposal for additional professional design services at the
pool project at Eagle Lakes Park.
1. As discussed,the scope of the project will include the following work;
a. Increase the size of the Family Pool by approx.40%to accommodate more people.
Include a zero-depth entry and separate 36"and 42"deep areas.
b. Eliminate the proposed IWF from base plan and increase the pool deck space.
c. Reroute the sidewalk located north of the pool and extend the boundary of the fenced
area towards the soccer field.
d. Include a lawn and shaded picnic area within the fenced area.
e. Reconfigure the bottom of the Main Pool,converting approx. 2 lap lanes to 3'-9" deep
for lessons and additional capacity when Family Pool is crowded.
f. Relocate the two Water Slides to maximize usable pool deck space.
g. Reposition the Lifeguard Building and add windows on where feasible.
h. Modify the Lifeguard Building, Pool Equipment Building, Main Pavilion, etc.,to
accommodate pool and deck changes.
i. Option to include additional paved parking located in lawn between existing center
area parking lots.Include engineering for stormwater drainage,lighting,and
landscaping.
2. Add Geothermal Heating System for Main Pool, Family Pool,and 2 Slides.
3. Add Misc.Additional Services subject to client approval;
a. Option to relocate existing force main and easement if required for best space
utilization of expanded pool deck.
b. Option for additional soil boring report if required for foundation design in expanded
fenced pool area.
c. Option for additional geotechnical report based on excavation of test pits to determine
representative size and depth of rock excavation at pools.
Design services include additional surveying,project management,architectural design,and
engineering for plan changes,sitework,pool design,lighting,and landscaping in accordance
with the Collier County LDC. Please note the tasks listed below are in addition to the required
tasks included in the original water park plans.
Member of the American Institute of Architects AR 11942
4100 Corporate Square,Suite 100, Naples,Florida 34104
Telephone 239.643.1665
11a
Additional Task No. 1 -Revised Concept Plan
Prepare an expanded Topographic Survey and revised Engineering Concept Plan for
review by County Parks/Facilities. Include survey of adjacent areas required for the
design of an expanded pool deck area,picnic area, expanded family pool,relocated slides,
new optional parking,and related work. Delete IWF from the base plan.Reroute walkway
between pool and soccer field. Reposition Main Pavilion and Lifeguard Building. Include
an alternate Concept Plan with optional location of picnic area and other features as may
be required to maximize pool deck area.Include budget update of both options. Include
revised color renderings of selected Concept Plan and 2 meetings with County staff.Add
60 days to the contract time for these services.This task is in addition to design services
included in the original contract.
Additional Task No. 2-Additional A/E Design
A/E design and engineering for the proposed expanded pool and pool area,rerouted
walkway, utilities,drainage,lighting,and related additional sitework based upon the
approved revised Concept Plan.Reconfigure pools and buildings features as indicated in
revised scope of work above.Services will include revisions to previously completed SDPA
and FDEP permit documents including site plan changes,storm water management
calculations,landscaping,irrigation,architectural standards documents,etc. Include
lighting at optional parking lot and expanded pool area.Include one additional meeting to
review changes with County staff.The revised site engineering,architectural,and
landscaping plans will be incorporated into the final construction documents. Add 30
days to the contract time for this work. This task is in addition to design services included
in the original contract.
Additional Task No. 3-Additional Services for Geothermal Pool Heating System
Provide additional engineering for geothermal pool heating system for Main Pool, Family
Pool,and 2 Slides.This task is in addition to design services included in the original
contract.
Additional Task No.4-Additional Misc.Services Requested by Client
Provide additional A/E services on a T/M basis as directed by the County. Services may
include,but are not limited to,the following work;
1. Engineering and permits to relocate force main or other utilities as may be required
by expanded pool deck,picnic area, or repositioned buildings on approved Site
Concept Plan.
2. Option for additional soil boring report if required for foundation design in
expanded fenced pool area.
3. Option for recommended supplemental geotechnical report based on excavation of
test pits to determine representative size and depth of subsurface rock excavated at
pool locations.
4. Construction administration services of optional additional parking lot and related
site lighting&landscape work.
5. Additional meetings,unforseen conditions, or other minor changes requested by the
County.
Page 2 of 3
11G
DESIGN SCHEDULE
We request the contract time be extended a total of 90 days and are prepared to begin
immediately after approval to proceed,anticipated on February 9, 2016 or shortly thereafter.
We will endeavor to expedite the project.
ADDITIONAL SERVICES FEE SCHEDULE:
Task
1 Revised Site Concept Plan LS $30,820.00
2 Additional A/E Design LS $34,260.00
3 Geothermal Heating System Design LS $18,260.00
4 Misc.Services Approved by Client T/M $20,860.00
Total $104,200.00
Any services requested beyond the scope of this Proposal can be performed on a time and
material basis, or for a lump sum fee negotiated when the scope of additional services is
known. All other conditions of the original scope still apply.
Please feel free to call if you have any questions,need additional information, or if adjustments
to this proposal are needed.
Very truly yours,
VICTOR J.LATAVISH ARCHITECT,PA
*I‘t*/
Victor J. Latavish,AIA
Florida Registered Architect AR11042
Corporate Certificate of Authorization AA001831
Page 3 of 3