GG MSTU Minutes 01/19/2016 sk
GOLDEN GATE M.S.T.U. ADVISORY
COMMITTEE
3299 East Tamiami Trail, Suite 103
Naples, FL 34112
January 19, 2016
MINUTES
I. Call to Order
The meeting was called to order at 4:40 PM by Ms. Spencer. Attendance was called and a quorum was
established.
II. Attendance: Patricia Spencer, Chairman; Peggy Harris, Vice Chairman; Ron Jefferson, Herman
Haeger; (Vacancy)
County: Michelle Arnold—Director; Harry Sells—Project Manager
Others: Michael McGee—McGee& Associates; Dale Hannula—Hannula Landscaping; Wendy
Warren—JuriSolutions
II. Approval of Agenda
Ms. Spencer moved to approve the Agenda. Second by Ms. Harris. Carried unanimously 4- 0.
III.Approval of Minutes: November 17,2015 and December 15, 2015
November 17,2015
Ms. Spencer moved to approve the minutes of the November 17, 2015 meeting as presented.
Second by Ms. Harris. Carried unanimously 4- 0.
December 15. 2015
Ms. Spencer moved to approve the minutes of the December 15, 2015 meeting as presented.
Second by Ms. Harris. Carried unanimously 4- 0.
V. Project Manager's Report
A. Monthly Budget Report
Ms.Arnold summarized the 'Golden Gate MSTU Fund Budget 153 dated January 19, 2016 noting:
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• Ad Valorem taxes of$201,872 of the $247,900 have been collected.
• Operating expense commitments total $174,354 for FY16.
• FY16 operating expense expenditures total $50,788.
• Funds balance available less commitments total $429,689.
The Committee requested clarification of Line 12, Landscape Incidentals, stating Old P, O. for
Hannula Landscaping.
Ms.Arnold explained a small balance on P.O. 4500154122 may have been rolled into the new P.O.
45001633327 and will research and report her findings to the Committee.
The Committee inquired regarding a charge of$189.63 on Line 23, Minor Office Equipment, of the
budget for Microsoft Desktop Pro.
Ms.Arnold advised this reflects a charge for a computer and special software shared by all
MST.U. 's.
B. Flag Pole Replacement- Boy Scouts Troop Project
Robert Beatty,Boy Scout Troop 2001 presented a hand out detailing specifications for the
installation of a Flag Pole on Median 12 of Golden Gate Parkway highlighting:
• Design rendering with location on the median, lighting,pavers and landscaping.
• Literature for Flag Pole specification options.
Mr. Sells recommended Flag Pole placement be revised to a location half way between the tip of the
median(intersecting 55th Street SW) and the West Entry Sign.
The Committee discussed the design proposal noting:
• The vendor, Flags Unlimited, satisfies the product requirements for the County.
• Flag Pole construction to be aluminum with an internal halyard and lockable mechanism.
• Electrical service is available for lighting.
• Paver style and color selection to be determined by Mr. Beatty.
• The hedge planted should be slow growing, i.e. Juniper.
• The Flag will be raised and lit at all times.
Ms.Arnold reported Pam Lulich is reserving the MSTU'S paver inventory for repairs and pavers
installed at the site are not required to conform to the MSTU color standard.
Ms.Arnold advised the County requires a General Contractor for the project. She will contact the
manufacturer, Flags Unlimited, to inquire if they can function as the General Contractor and submit
their credentials to the building department.
Ms.Arnold will work with Mr. Beatty on the Permit Application.
The Committee noted they have previously approved the project and the Ms.Arnold will process
the Permit Fee as an inter-governmental payment transfer.
C. Hannula Proposal—West Entry Sign
Ms. Arnold presented two proposals from Hannula landscaping. Proposal for the West Entry Sign
ROW area for planting,boring, and sod and irrigation repairs total $21,131. The second proposal for
the West Entry Sign Pedestrian Bridge area for planting, site work is $17,937. Regenerated Sabal
Palms, Alternate I, are an additional $400 and a water truck, Alternate II, is an additional $6000.
The Committee discussed the proposals noting:
• The West Entry Pedestrian Bridge area project should be undertaken during the rainy season.
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• The water truck is applied to establish the new planting.
• Sabal Palm failure rate ranges from 2% - 20% if regenerated Palms are not planted.
Ms.Harris opposed the projects citing lack of survival success for former planting projects.
Ms. Spencer motioned to approve Hannula Landscaping and Irrigation,Inc.'s proposal dated
December 14, 2015 to landscape the Golden Gate M.S.T.U. West Entry Sign ROW area at a cost
of$21,131.00. Second by Mr. Jefferson. Motion carried 3 `yes-1 "no." Ms. Harris opposed.
Ms. Spencer motioned to approve Hannula Landscaping and Irrigation,Inc.'s proposal dated
December 14, 2015 to landscape the Golden Gate M.S.T.U. West Entry Sign Bridge area during
the rainy season at a cost of$17,937.00. Second by Mr. Jefferson. Motion carried 3 `yes"1
"no." Ms. Harris opposed.
D. Map of Golden Gate
Ms. Arnold distributed project list and current condition maps for the Golden Gate City Stormwater
Drainage Improvement Project NW for review noting the Hunter Boulevard landscape restoration
should be postponed until the drainage issue is resolved.
Five engineering firms have been retained for the design phase of the project. Projects are being
prioritized as numbered(1 —5).
Area 2 design phase is complete and construction is scheduled for 2016.
Ms.Arnold will provide a progress report and updated schedule to the Committee at the February
meeting.
E. MSTU Project Manager Replacement
Ms. Arnold reported Human Resources have advertised the Project Manager's position and she and
Mr. Sells will provide the service in the interim.
VI. Transportation Maintenance Report—Hannula Landscape
Mr. Hannula reported on landscape maintenance noting:
• Large canopy tree pruning has been done.
• Fertilizer application is complete.
• A meeting is scheduled January 21, 2016 with Pam Lulich, Road and Bridge Maintenance
Division to discuss the separating of the combined irrigation system.
Mr. Sells reported he has a meeting scheduled with Pam Lulich and Dan Holman to discuss
system evaluation and identify the necessary steps to split the system in to two different
control systems noting Golden Gate Parkway will be maintained by the Road and Bridge
Division and Hunter, Sunshine and Tropicana Boulevards and Coronado Parkway will be
maintained by the M.S.T.U. Mr. Holman will implement the software changes.
• The pump station on Tropicana Boulevard is not operational.
Mr. Sells advised the station should be functioning properly effective January 20, 2016.
• Golden Gate Parkway and Tropicana Boulevard: Highway Safety is installing a new Mast
Arm Traffic signal and Hannula Landscape has capped irrigation heads pending completion
of construction upon which heads will be reinstalled.
Mr. Sells requested a quote from Ms. Acevedo for tree stump removal of trees damaged by a recent
storm.
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VII. Landscape Architect's Report—McGee and Associates
A. Maintenance Reports
Mr. McGee submitted the "Landscape Observation Report: -FY15-16, January 2016 for
information purposes and the following items were discussed:
General
• Shrubs: Inspect shrub and grass beds for replacements. Develop roadway length estimates
for areas noted on the landscape report.
• Turf A replacement program should be developed for areas of declined turf
• Weed Control: Broadleaf weed control treatment not recommended due to condition of
medians.
Tropicana Boulevard
• Irrigation: The pump station is not operating. Reviewing water meter and system program
due to low reading.
Coronado Parkway and Hunter Boulevard
• Storm Damage: Hunter Boulevard- four trees are down on Medians#6, #9 and#11 and one
tree is leaning tree on Median#8.
• Storm Damage: Coronado Parkway—two Jatropha trees are down and one Oak is leaning.
• Understory Pruning: Minimize Bougainvillea shrub pruning for better color. Schedule
pruning of Jatropha tees.
• Disease/Pest Control: Review Alexander Palms for insect activity.
Golden Gate Parkway
• Ground Covers: Hand remove Torpedo grass in medians.
• Weed Control: Turf weeds and Torpedo grass excessive in medians.
• Irrigation: System damaged in Median#19 due to Mast Arm Traffic signal installation.
• Pump station water meter readings on Medians#18 and#19 show zero or low readings.
• Memorial Plaque at 42w'Street: Clean and repaint plaque and base and repair pavers.
Sunshine Boulevard
• The following medians had storm damage: Median#2—one Tabebuia Tree and one Orchid
Tree; Median#3 one Tabebuia Tree and one Orchid Tree and Median#6 two or three
Orchid Trees.
Collier Boulevard Part A& B
• Irrigation: Part B readings indicate meter is not working properly.
Mr. McGee noted irrigation testing procedures are controlled by the County and he forwards copies
of his reports with the location of the problem to Pam Lulich.
VII. Old Business
None
IX. New Business
None
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X. Public Comments
None
There being no further business to come before the Committee, the meeting was adjourned
by the Chair at 5:55 P.M.
GOLDEN GATE MSTU ADVISORY COMMITTEE
Patricia Spencer, Chairman
The Minutes were approved by the Committee on AftLisf F (Z 11, ,2016 as presented X ,
or as amended
NEXT MEETING: FEBRUARY 16,2016—4:30 PM
GOLDEN GATE COMMUNITY CENTER
4701 GOLDEN GATE PARKWAY
NAPLES,FL 34116
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