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MEETING MINUTES
FEBRUARY 10, 2016
LOCATION
Sanctuary Club house 7906 Haven Drive
I. Call to Order
Mr.Johnson called the meeting to order at 10:00 am. Roll call was taken and a quorum was
established.
II. Attendance
Members: Chairman Dale Johnson, Suzanne Chapin, Renato Fernandez, Janice Bundy, Holly
Amodeo
County: Harry Sells—Project Manager, Michelle Arnold—Director
Others: Gary Gorden—Commercial Land Maintenance, Wendy Warren—Juristaff.
HI. Approval of Agenda
Ms. Chapin moved to approve the Agenda as presented Second by Ms.Amodeo. Carried
unanimously 4-0.
IV. Approval of Minutes: January 13,2016
Mr. Fernandez moved to approve the minutes of the January 13, 2016 Radio Road East MSTU
Advisory Committee meeting as presented Second by Ms. Bundy. Carried unanimously 4-0.
V. Project Manager Report, Harry Sells
A. Budget Report—February 10,2016
Mr. Sells distributed and reviewed the Radio Road East MSTU budget report for Fund 166, dated
February 10, 2016 noting:
• Florida Land Maintenance, dba Commercial Land Maintenance, is performing their
services under a Purchase Order with a balance of$4,421 and it will be modified to cover
short term costs pending approval of the FY16 contract by the Board of County
Commissioners.
• Other Contractual - Line Item 17, remaining available balance of$45,378 is deficient to
cover the FY16 contract for Commercial Land Maintenance received by Staff
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February 9. 2016. On receipt of the attorney approval of the contract for Commercial Land
Maintenance,the contract will be submitted to the Board of County Commissioners for
approval and a budget amendment will be requested.
• The Purchase Order for$9,000 issued to Forestry Resources for mulch will cover Amado
Lawn Service's cost for mulching the median refurbishment project. Additional funds are
required for mulch application for Commercial Land Maintenance.
• January 16, 2016 storm incidental expenses such as tree removal will be reflected in the
budget mid-April.
• Unencumbered Operating Expense balance of$57,410 is insufficient to cover the cost of
Commercial Land Maintenance's contract,mulching and landscape incidentals. A budget
amendment is required.
Mr. Sells will validate the dollar amount and request a budget amendment from the
Board of County Commissioners.
Mr. Johnson arrived.
• Property taxes collected to date total $116,269 with a balance of$22,230 remaining.
Mr. Sells will email a copy of Florida Land Maintenance's (dba Commercial Land
Maintenance) FY16 contract to the members of the Committee.
B. Status of landscape Project
Mr. Sells updated the Committee on the Median Refurbishment project noting:
• Amado Lawn Service initiated the landscape work on the median refurbishment
January 5, 2016 with estimated completion date February 11, 2016.
• Irrigation issues will be addressed to ensure adequate water supply for new plants.
• The contractor is replacing/repairing the landscape edging and the MSTU purchased
the materials necessary for the work.
• Amado Lawn Service will eradicate weeds from the median prior to mulch application
and ensure beds are weed free on final acceptance. Mulching to be placed up to the
curb edging.
VI. Landscape Architect's Report—Urban Green Studio,Dayna Fendrick
Mr. Sells distributed the "Landscape Architect's Field Report 2016—2"for Dayna Fendrick's
field visits highlighting(see attached):
• Staff adjusted watering schedule for recently planted Croton area three weeks ago.
• One Silver Buttonwood tree should be replaced.
• The Bromeliads in the Shell areas were not planted correctly- CLM will provide a proposal
to replant the Bromeliads.
• Mr. Gorden reported the Gumbo Limbo on Median#36 was treated for White Fly and
shell with mold has been raked out of the shell area.
• CLM is treating Bird of Paradise plants for sooty mold.
• Buccaneer Palms on Medians#31, #32 and#38 should be treated with fungicide
application.
Ms.Arnold advised Staff to review all landscape plant installations to confirm the work
conforms to traditional planting standards.
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Irrigation
Staff reported:
• Responsibility for the irrigation system has been delegated to the MSTU.
• Daniel Holman of Motorola is preparing an assessment of the irrigation system in order to
identify issues and make recommendations to ensure the systems operates as intended in
the future.
• Adjustments to the system by Mr. Sells will be monitored by Mr.Holman and results
reported to Staff.
• Newly planted areas will be watered six days a week; other areas three times per week.
• Mr. Sells at his discretion authorized CLM to do some manual irrigation.
Mr. Sells will present alternative irrigation system options for the MSTU to the Committee once
the new system has been installed for the Radio Road MSTU.
VII. Landscape Maintenance Report—Commercial Landscape Maintenance
Mr. Gorden noted the Bromeliads and Golden Creeper will be hand pruned and quantities
required to replace dead plants provided.
On completion of Amado Lawn Service's mulch application,Mr. Sells will estimate and provide
quantity of mulch needed for balance of landscape areas to CLM. He noted CLM should
schedule application for the weeks of February 22—29, 2016.
Ms.Arnold requested Commercial Land Maintenance submit a plant replacement list for all
medians to Staff. The Committee will provide direction to CLM upon receipt of the total project
list.
VIII. Old Business
None
IX. New Business
A. Election of Officers
Mr. Sells advised the Board a motion was in order for selection of officers for 2016.
Mr. Fernandez moved to recommend the Officers serving the Radio Road East M.S.T.U.
Advisory Committee for 2015 continues to serve for 2016(Dale Johnson—Chairman,
Suzanne Chapin— Vice Chairman). Second by Ms.Amodeo. Carried unanimously S—0.
B. By Laws—renewal
Mr. Sells presented the Radio Road East of Santa Barbara Boulevard to Davis Boulevard
Municipal Service Taxing Unit(MSTU)Advisory Committee By Laws.
Ms. Chapin moved to approve the Radio Road East Municipal Service Taxing Unit(MSTU)
Advisory Committee By Laws. Second by Mr. Fernandez. Carried unanimously S—0.
X. Committee Comments
None
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XII. Public Comments
None
There being no further business to come before the Committee, the meeting was adjourned
by the Chair at 11:32 pm.
NEXT MEETING: MARCH 9,2016—10:00 AM
SANCTUARY CLUB HOUSE 7906 HAVEN DRIVE
NAPLES,FL 34112
RADIO ROAD EAST MSTU ADVISORY COMMITTEE
J
Dale Johnson, Chair an
The Minutes were approved by the Committee on p)A 2c N ,2016 as presented
or as amended X .
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