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Agenda 06/06/1986 PARKS AND RECREATION ADVISORY BOARD AGENDA June 6, 1986 A special meeting of the Parks and Recreation Advisory Board will be held Friday, June 6, 1986 on the 3rd floor of Building F at the Collier County Courthouse Complex at 9: 00 a. m. I. Call to Order II. Approval of Minutes III. Addendum IV. New Business A. Review bids for Marco Island Community Park B. Review change order for additional landscaping at Golden Gate Community Park - Santa Barbara Blvd. ( $50,000 donation from Bill Higgs of the Power Corporation) C. Review change order for site preparation contract in regards to as-built quantities at Immokalee Community Park, Phase I, Part II. V. Old Business VI. Discussion of Addendum VII. Adjournment TSV: pc t Naples, Florida May 15, 1986 LET IT BE REMEMBERED, that the Parks & Recreation Advisory Board met on this date at 9: 00 A.M. in Building "F" of the Collier County Courthouse Complex, East Naples, Florida, with the following members present: CHAIRMAN: Dan Monaco Charles Stevens Ron Burton Scott McQuillan ABSENT: Steve Price ALSO PRESENT: Carmen Ruiz , Deputy Clerk; Tim Vanatta, Parks & Recreation Director; Murdo Smith, Parks Superintendent and Pat Cookson, Parks & Recreation Secretary. AGENDA I . Call to Order II . Approval of Minutes III . Addendum IV. Old Business A. Naming of Community Parks V. New Business A. Monthly updated report on the community park progress. B. Review of playground and site ammenities bid C. Review of equipment bids D. Special PARAB meeting to review Marco Community Park bids VI. Discussion of Addendum VII . Adjournment C Page 1 PARKS AND RECREATION ADVISORY BOARD MAY 15, 1986 CMINUTES OF APRIL 17, 1986 - APPROVED AS PRESENTED b JMr. McQuillan moved, seconded by Mr. Price and carried 3/0 (Mr. Monaco not present) that the minutes of April 17, 1986, be approved as presented. OLD BUSINESS - NAMING OF COMMUNITY PARKS Mr . Vanatta stated that in reference to the naming of the com- munity parks, the Board of County Commissioners directed that North Naples Community Park, East Naples Community Park and Immokalee Community Park retain their names; Golden Gate Community Park will remain the same but with a sub-caption of "Santa Barbara Boulevard" ; and the Marco Island Community Park site is to be discussed by this Advisory Board because there were additional names submitted that the CBoard of County Commissioners felt had merit. Mr . Burton said that there was a suggestion that the park be called Mackle Park because of the Mackle family' s involvement in the development of the Island. He added that the Mackle family had no desire to have anything named after them when they were in control of Deltona Corporation, but since they are not any longer , they have been approached and feel it would be an honor to have the park named after them. Mr . Burton indicated that this name has been suggested by a few people, and feels it should be recommended to the Board of County Commissioners but not until after he clarifies the name with the family. He said that he is not sure whether they would want a par- ticular family member ' s name as a memorial, or just Mackle for the 4:) Page 2 3 1 PARKS AND RECREATION ADVISORY BOARD MAY 15, 1986 ' 4:11) entire family. He added that he would suggest if it is named after a member , that that member be deceased. 1 ***Mr . Monaco arrived*** i Mr . McQuillan asked whether there was a Q policy of naming parks after people, and Mr . Vanatta answered that to his knowledge there was none. Mr . Tom Peek of Wilson, Miller , Barton, Soll & Peek, stated that after Immokalee Road was named and renamed a policy was set by the County not to name any roads after living persons. Mr. Price moved, seconded by Mr. McQuillan and carried unanimously, that this Board recommend to the Board of County Commissioners that they consider the possible renaming of Marco Island Community Park to a name to be considered later by this Board, but which name will be 0 for a deceased member of the Mackle family or just "Mackie Park" for the family. NEW BUSINESS Monthly Updated Report on the community park progress Mr . Vanatta stated that as directed by this Board at the last meeting, the first Monthly Updated Report on the community parks has been submitted and he asked if there were any questions or comments since it is the first report of if the Board wants more detail? The Board agreed that it was sufficient. Mr . Bob Furlong of Wilson, Miller , Barton, Soll & Peek, stated that what he thought was important were the completion dates. He said that Marco Island is out for bid this Friday at 2 : 30 P.M. , construction to begin mid-August, completion 1 F 0 i Page 3 1 i I i 1 i I i . . S PARKS AND RECREATION ADVISORY BOARD MAY 15, 1986 j C this time next year; East Naples, is still in the permitting stage; construction status on Golden Gate, North Naples and Immokalee is not much different than reported last week, except that there are delays with the building contractor which is effectively pushing back the other sub-contractors in the field. He added that everything is being done to speed up the progress of the buildings . Mr . Burton asked if 1 there was a reason for the general contractor ' s delay, and Mr . Furlong stated that there are reasons within the company. Mr . Burton asked if there was anything that could be done, and Mr . Peek answered that the contractor has to totally default, not show any signs of progress so that it could be properly documented that he is not going to fulfill his contractual obligations; he can take a longer time subject to liquidated damages, but as long as he continues to make progress, default cannot be called. Mr . Peek indicated that there is a possibility that the contractor can put enough people on the job and finish within the time limits of his contract, but still have caused delays to the other sub-contractors. He added that they will continue to document what is going on so that liquidated damages can be claimed at the end of the project. He noted that there is a meeting scheduled for Friday morning with all the contractors to discuss all the schedules. Review of playground and site ammenities bid Mr . Vanatta stated that a summary sheet was submitted for the a Board ' s information, and that the intent of the Parks & Recreation 1 3 Page 4 I PARKS AND RECREATION ADVISORY BOARD MAY 15, 1986 ' Department a year ago when it started putting this package together , was to bulk bid to save money. He said that based on some early figures obtained from vendors throughout the country, this task has been accomplished; and, by using this method, there was a $20, 000 to $30 , 000 savings. He added that he feels that they obtained some excellent vendors and outstanding state-of-the-art products, and good prices. Mr . Burton asked if the allotted budget of $204 , 000 . 00 includes the $24 , 000 for in-house installation, and Mr . Vanatta "Yes, " that the staff discussed this matter and decided that it could be done in- house; the skills are there and they feel that it can be done for $24 , 000 versus $80, 000 which was the original estimate from contrac- ® tors for installation. Mr . McQuillan asked if this equipment was being ordered directly from the manufacturers, and Mr . Vanatta answered "Yes, " but that in some cases it would be through a middleman who is a representative, because some manufacturers do not bid directly. Mr . McQuillan asked if an effort was made to contact local distributors, and Mr . Vanatta answered that the local people all had an opportunity to bid. Mr . Vanatta stated that by bulking, everything will go to the County barn, inventory will be taken and installation will be done as the parks come close to completion. r Mr. McQuillan moved, seconded by Mr. Burton and carried unani- mously, that the recommendation for the award of the contract as 4171) Page 5 i 1 PARKS AND RECREATION ADVISORY BOARD MAY 15, 1986 outlined on the summary sheet be approved. Review of equipment bids for the community parks Mr . Smith stated the bids opened on May 2 , 1986, and there were 9 responses and 6 were low bidders. He added that the Parks & Recreation Department is asking that Wesco-Zaun be awarded the bid for all of the equipment. He said that they were not the low bidder; however , ARA and Fleet Management was consulted and they recommended Wesco-Zaun. He indicated that on many of the other items, the bidders did not meet specifications of the bid package. He continued to say 1 that ARA services the equipment and they are qualified and experienced in performing maintenance on these pieces of equipment. After a discussion on the bidders and brand names, Mr . Smith stated that ARA maintenance looks for pieces of equipment that will meet the specifi- cations recommended in the bid package. Mr. Burton moved, seconded by Mr. Price and carried 3/1 (Mr. McQuillan opposed) to accept the recommendation of staff and recom- mend for approval award of equipment bid to Wesco-Zaum. Mr . McQuillan stated that his objection is based on the fact that you can exclude suppliers that were low bidders for reasons other than maintenance and make it appear as though maintenance was the reason that it was being done. SPECIAL PARKS & RECREATION ADVISORY BOARD MEETING TO REVIEW MARCO ISLAND COMMUNITY PARK BIDS Mr . Vanatta stated that the bids for the Marco Island Community Park will be opened on May 23 , 1986 . He said that the June Parks & i 4:) Page 6 N PARKS AND RECREATION ADVISORY BOARD MAY 15, 1986 Recreation Advisory Board meeting is scheduled for June 19 , and since the Board of County Commissioners ' last meeting before they recess is June 17th, a special meeting of this Advisory Board will be necessary to review these bids so this item can be placed on the County Commissioners ' agenda prior to recess. He said that the Parks & 1 Recreation Department would like to expedite this bid to the Board of County Commissioners. Mr. McQuillan moved, seconded by Mr. Stevens and carried una- nimously, that a special meeting be scheduled for Friday, at 9:00 A.M. , June 6, 1986, and that this Advisory Board will recess until the return of the Board of County Commissioners. MISCELLANEOUS ® Mr . McQuillan stated that when this Board met on March 20 , 1986 , there had been a discussion on the subject of fee in-lieu-of and there seemed to be some dissatisfaction with the process at that time and he asked if this was something that this Board might address? Mr . Vanatta replied that the problem was with the formula on deciding the fee. He added that the process itself is fine, but this was the first time the formula was being tested and the formula needs to readdressed in the Comprehensive Plan, and when that is accomplished it will come before this Advisory Board for review. ADJOURNMENT There being no further business to come before the Parks and Cm) Page 7 PARKS AND RECREATION ADVISORY BOARD MAY 15 , 1986 4171) Recreation Advisory Board, the meeting was adjourned by Order of the Chair - Time: 9 : 55 A.M. PARKS & RECREATION ADVISORY BOARD Mr . Dan Monaco, Chairman 4:, 4 4:) Page 8 • � -�...:4•(>.• '+ WILSON, MILLER, BARTON, SOLL & PEEK, INC. V MEMORANDUM TO: Tim S . Vanatta, Director Collier County Parks & Recreation Department FROM: Thomas R. Peek , P.E. , P.L.S. Wilson, Miller, Barton, Soll & Peek, Inc. DATE: May 30 , 1986 SUBJECT:Marco Island Community Park - Phase 1 Construction Bids - Evaluation and Recommendation to Award Contracts Bids for construction of Phase 1 of the Marco Island Community Park were opened on May 23 , 1986 . The park was bid in three I separate contracts, briefly described as follows: BP1 - Sitework and Paving : General clearing, earthwork, underground utilities (water, sanitary sewer and storm sewer) site grading, game courts and paving. BP2 - Buildings and Site Construction of Recreation/Community Electric: Building, Covered Multi-Use Facility, Equipment Building, Shuffleboard Shelters, parking and roadway lighting and miscellaneous support items. BP3 - Landscaping and General site landscaping and Irrigation: irrigation and installation of entrance gate with wood fencing. Table 1 is a tabulation of bid totals as submitted by bidders for each contract. Table 1 . BID TABULATION BP1 - SITE PREPARATION: BIDDER BID AMOUNT *1 . Better Roads, Inc. (Naples) $280 ,674 .00 2 . APAC - Florida, Inc. (Naples) 294 ,624 .46 3 . B&B Paving Contractors , Inc. ( Ft. Myers) 296 ,269 .55 4 . Quandt-Ayer (Tampa) 342 ,719 .58 5 . Harper Bros. , Inc. ( Ft . Myers) 373 ,621 . 00 *indicates apparent low bidder -4- C BP2 BUILDINGS AND SHELTERS : 1 . Covered multi-use facility a. Install "Galvalume" roofing in lieu of painted galvanized steel. b. Install upward folding backboards on side goals in lieu of wall braced stationary type. c. Provide "Plenpave" color surface system on concrete floor in lieu of untreated concrete slab. d. Install 1 " thick solid plastic "Santana" backboards in lieu of galvanized steel backboards. 2 . Covered Multi-Use Facility - no changes 3 . Equipment Building a. Install "Galvalume" roofing in lieu of painted galvanized steel. Competitive bidders and effect on bid amounts: COST RESULTANT CONTRACTOR ADDITION BID AMOUNT *Mollenhauer $1 ,650 . 00 $548 ,200 .00 (17; Surety Construction Company $9 ,320 .00 $549 ,089 .00 Bay Side Builders , Inc. $4 , 175 .00 $565 ,851 . 00 BP3 LANDSCAPING AND IRRIGATION: 1 . Revise irrigation in vicinity of outdoor Basketball/ Volleyball Courts . ( trade small heads for larger) 2 . Add Bermuda sod in vicinity of outdoor Basketball/Volleyball Courts. Competitive bidders and effect on bid amounts: COST RESULTANT CONTRACTOR ADDITION BID AMOUNT *Sunny Grove Landscaping,Inc. $2 ,594 .00 $132 ,976 .90 Quandt-Ayer $2 ,083 .00 $ 136 ,728 .45 Q 4111111•11■00MOMMININIIIM 411111=10, • -2- 3 BP2 - BUILDINGS AND SITE ELECTRIC: BIDDER BID AMOUNT *1 . Surety Construction Company (Naples) $539 ,769 .00 2 . Mollenhauer (Naples) 546 ,550 .00 3 . Bay Side Builders , Inc. (Naples) 561 ,676 . 00 4 . Quandt-Ayer (Tampa) 656 ,462. 00 BP3 - LANDSCAPING AND IRRIGATION: *1 . Sunny Grove Landscape, Inc. (Estero) $130 ,382 . 90 2 . Quandt-Ayer (Tampa) 134 ,645 .45 3 . McGovern Construction Corp. (Naples) 142 ,684 . 51 Bid total as submitted by the apparent low bidder is as shown in Table 2 . TABLE 2 . BID TOTAL CONTRACT LOW BIDDER BID AMOUNT BP1 - Site Preparation Better Roads , Inc. $280 ,674 . 00 BP2 - Buildings and Surety Con- 539 ,769 .00 Site Electric struction, Co. CBP3 - Landscaping and Sunny Grove 130 ,382 .90 Irrigation Landscape, Inc. $950 ,825.90 The Phase 1 bid total was in excess of the amount budgeted for these contracts. Below is an outline, which compares the bid total and Phase 1 construction budget. Funds alloted for contracts BP1 - BP3 $951 ,000 .00 ( 1 ) ( 1 ,000 ,000 - $30 ,000 , - $19 ,000 ) ; Phase 1 bid total 950 ,825 .90 Amount over budget $ 174 . 10 I Note ( 1 ) This amount excludes the budgeted cost for items to be purchased by the Parks and Recreation Department under a separate contract ($30 ,000 for childrens play equipment and $ 19 ,000 for site furnishings - grills, benches , trash receptacles , etc. ) j (:) AMINIMMF • -3- (:) At this point the Design Team reviewed the items/facilities which were included in the bids along with their apparent costs , to itemize a list of reductions which would reduce the bid totals to within the alloted budget and provide contingency for the construction process. The strategy used by the Design Team to make the reductions was to utilize the Marco Island Community Park Priority List, as furnished by the Parks and Recreation Advisory Board and approved by the County Commission, include in the construction budget the items of highest priority while cutting items near the bottom of the list. Recommended reductions/additions to each contract are calculated below with a summary of resultant low bidders in Table 3 . BP1 SITE PREPARATION: 1 . Eliminate outdoor Basketball/Volleyball Courts. 2 . Reduce clearing and grading associated with outdoor Basketball/Volleyball Courts. 3 . Reduce sidewalk quantities due to elimination of outdoor Basketball/Volleyball Courts . 4 . Utilize alternate materials for sidewalk construction C (concrete in lieu of brick pavers) . Competitive bidders and effect on bid amounts: RESULTANT CONTRACTOR COST REDUCTION BID AMOUNT *Better Roads , Inc. $44 ,466 .40 $236 ,207.60 APAC-Florida, Inc. $53 ,768 .63 $240 ,855 .83 B&B Paving Contractors, Inc. $42 ,594 .75 $253 ,674 . 80 *indicates resultant low bidder 4:) -5- CI) TABLE 3 . SUMMARY OF RESULTANT LOW BIDDERS AND RECOMMENDATION TO AWARD CONTRACTS RESULTANT RESULTANT CONTRACT LOW BIDDER CONTRACT AMOUNT BP1 Sitework and Paving Better Roads, Inc. $236 ,207 .60 BP2 Buildings and Site Mollenhauer $548 ,200 .00 Electric BP3 Landscaping and Sunny Grove Irrigation Landscaping , Inc. $ 132 ,976 .90 Resultant Total $917 ,384 .50 Resultant Budget for Phase 1 construction: Available funds $951 ,000 .00 Revised Phase 1 contract total $917 ,384 .50 Available for Contingency $ 33 ,615 . 50 Recommendation Narrative: The outline above describes the bidding and evaluation process. 0 It is the opinion of the Design Team that the recommended additions and deletions are in the best interest of the Owner in regards to cost and quality of product for the given budget. A few notable items should be mentioned, namely: In regards to the Priority List, it is recommended that the outdoor Basketball/Volleyball Courts be deleted as opposed to deleting the Shuffleboard Courts even though they are in reverse order of priority for two primary reasons: 1 . Since basketball facilities will be made available by construction of the Covered Multi-Use Facility, an ad- i ditional user-group may be accommodated by furnishing the shuffleboard facilities. 2 . It will be beneficial to "build-out" the area in close proximity to the Recreation/Community Building and Covered Multi-use facility in Phase 1 construction rather than disturb established landscaping, drainage, etc. if the Shuffleboard Courts were to be constructed in a later phase of work . Note location on Master Plan. 4:)