Agenda 02/20/1986 1
PARKS AND RECREATION ADVISORY BOARD
AGENDA
rr February 20, 1986
The Parks and Recreation Advisory Board monthly meeting will be held on
Thursday, February 20, 1986, on the 3rd floor of Building F at the Collier
County Courthouse Complex at 9:00 A.M.
I. Call to Order
II. Approval of Minutes
III. Introduction of New Members
IV. Election of New Officers
V. Addendum
VI. Old Business
A. Construction update of the community parks
B. Discussion of community park bid strategy
CI VII. New Business
A. Change order for North Naples Community Park exceeding $2,000
VIII. Recreation Reports
A. Introduction of new Recreation Supervisor
B. Review of the golf, tennis and gymnastics programs
IX. Discussion of Addendum
X. Adjournment
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TSV:pc:D/3
Naples, Florida, January 16, 1986
LET IT BE REMEMBERED, that the Parks & Recreation
4:: Advisory Board met on this date at 9:00 A.M. in Building "F"
of the Courthouse Complex, East Naples, Florida, with the
following members present:
VICE CHAIRMAN: Dan Monaco
Ron Burton
Richard Myers
Steve Price
Hank Caballero (Absent)
ALSO PRESENT: Tim S. Vanatta, Parks & Recreation
Director; Murdo Smith, Parks Superintendent; Dan Loubier,
Parks & Recreation Coordinator; Pam Brangaccio, Assistant
Deputy County Manager ; Don Norton, Public Services
Administrator; and Pat Cookson, Parks & Recreation Secretary.
AGENDA
I . Call to Order
II . Approval of Minutes
or III . Introduction of PARAB Candidates .
IV. Addendum
V. Old Business
A. Review of cash flow analysis for community parks
VI . New Business
A. Bid for Part II, Phase I at Immokalee Community
Park
B. Bid for Sign Machine
VII . Discussion of Addendum
VIII . Adjournment
MINUTES OF NOVEMBER 27, 1985 - APPROVED AS PRESENTED
Mr. Myers moved, seconded by Mr. Burton and carried
unanimously, that the minutes of November 27, 1985, be
approved as presented.
INTRODUCTION OF PARAB CANDIDATES
Parks & Recreation Director Vanatta stated that there
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PARKS & RECREATION ADVISORY BOARD JANUARY 16, 1986
are three districts open; District #2, District #3, and
District #4. He noted that Mr. Monaco is reapplying for
4:: District #2 and Mr . William Marshall is also applying for
District #2. He noted that Mr. Michael McCormack is from
District #1 and is applying for any vacancy and Mr. Charles
Stevens is applying for District #3. He stated that Mr.
Scott E. McQuillin and Mr. Robert Sitta are applying for
District #4. There was general discussion with each of the
candidates as to why they would like to be on the Parks &
Recreation Advisory Board.
CASH FLOW ANALYSIS FOR COMMUNITY PARKS
Parks & Recreation Director Vanatta stated that the cash
flow analysis shows each of the five community parks; the
actual month and projected amount to be be expended; the
money that will remain after each monthly expenditure in each
park site ; and the accumulated interest. He noted that after
build-out of Phase I, there would be approximately $522, 000
of earned interest. He reported that the grant is separate
as it will not be earning interest, adding that at the end of
build-out, there will be an additional $35,000 for each park
site. He noted that another separate item is the Higgs
property of $50,000 which will have to be added to the Golden
Gate park site as well as the $35, 000 for their part of the
grant. He noted that for the time being until build-out of
the three parks ; Immokalee, Golden Gate, and North Naples,
that Staff be allowed to retain the interest so that it can
grow and not re-allocate it monthly for the respective parks
pro-rated. He stated that Staff feels that with a project of
this size, there is some flexiblity needed and this grant
money would be that interest policy. He stated that the
members can feel comfortable that this will not get misplaced
because the Board of County Commissioners has only given
Staff and Tom Peek the ability to issue a change order for
$2,000 and anything over $2,000 must go to the Board of
County Commissioners and any that goes to the BCC, the
members of the Parks & Recreation Advisory Board wants to see
first . He stated that his recommendation is to make the
split accordingly right now; retain it as a mutual fund of
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PARKS & RECREATION ADVISORY BOARD JANUARY 16, 1986
interest to run-out; change orders will be issued under
$2,000; over $2,000 he will come to the PARAB; and after
(:: build-out, Staff will come back with a recommendation as to
what to do with the earned interest . He noted that the
numbers that are shown reflect approximately $1 million for
each park, plus the amount of money that was needed to bring
each park up to base elevation, and the impact monies for
sewer and water. He stated that Marco Island and East Naples
is going into design now and, therefore, the figures are
speculative. He stated that at this point in time, it shows
that there will be $100, 000 left over after Phase I in the
Marco Island park, but to date, the park has only been
conceptually de.:,igned, so the figures will be changed.
Mr. Burton questioned what happens if all the money has
already been allocated for the other four parks and then
something happens in the fifth park that it runs short of
money, to which Mr . Vanatta stated that this is the reason
for the checks and balances and all change orders over $2,000
will have to be approved by the PARAB, therefore, it will be
.. known where the money is going.
Mr. Burton stated that the last park could lose their
portion of the interest if there have been a lot of mistakes
on the other four parks .
Mr. Vanatta stated that when these things are bid out,
Mr . Peek indicates that he does not want to see a lot of
change orders, adding that to date, two of the parks have
been under construction for about a month to a month and a
half, and there have not been any change orders .
Mr. Monaco indicated that the cash flow analysis is a
good workup and if it could be consolidated down, it could be
handed out to the members .
Mr. Vanatta stated that budget amendments have to be run
and he needs to get the PARAB ' s blessing that they endorse
this concept . He stated that those budget amendments have to
go to the BCC and this same issue will be explained to them.
Mr. Monaco stated that the request is that a reserve
fund be recommended which is based on the grant that is being
S✓ obtained to be kept for emergency purposes .
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PARKS & RECREATION ADVISORY BOARD JANUARY 16, 1986
Mr. Vanatta stated that there was talk at various times
about taking the earned interest that comes in monthly and
pro-rating it out to each park until build-out . He noted
that he is recommending that each park gets $1 million to
develop, plus the money allocated to bring it up to base
elevation. He stated that the BCC has alredy split the East
Naples grant five ways by reallocating bond money of Fast
Naples back to the other four parks in the amount of
approximately $34, 900, which is what he wants to retain in a
general fund so to speak and draw off that as any park needs
it and at the end of build-out, there will be major decisions
made if there is a lot of money sitting there .
Mr. Price moved, seconded by Mr. Myers. that it be
recommended to the BCC that the current distribution of funds
remain in effect and all accrued interest be pooled for later
use as recommended at a later time; that change orders under
$2,000 be allowed to utilize those funds without any further
approval.
Deputy Assistant County Manager Brangaccio stated that
4.7.) what is being asked is that the interest be allowed to remain
in a separate fund and not be allocated for any of the five
parks, until at such time, that a recommendation is made to
the PARAB, and that the change order procedure that is
currently in effect remain in effect . She stated that the $1
million allocation for each park is not necessary in the
motion because that is how the budgets were set up for each
park in the park bond.
Mdr . Price stated that the reason be mentioned the $2, 000
is because the first part of the motion mentions that the
money will be put aside and not touched and then it needs to
be said, except for the already accrued $2,000 limit .
Upon call for the question, the motion carried
unanimously.
LOW BIDDERS RECOMMENDED - BIDS BP1, BP2, BP3, BP4, BP5, & BP6
Parks & Recreation Director Vanatta stated that Part II ,
Phase I of Immokalee Park was bid, adding that everyone has
(;) analyzed the bids and the low bidder is being recommended in
all cases . He stated that the bids were for site prepara-
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PARKS & RECREATION ADVISORY BOARD JANUARY 16, 1986
tion; site electric; buldings and shelters; landscaping and
irrigation; outdoor game courts; and paving. He noted that
4:: Harper Bros . Inc. was low bidder for site preparation, which
was in the amount of $72,668.00, adding that the design team
went back and cut out approximately $24,000 from the budget
by leaving a section in its natural state and not doing any
earthwork. He noted that what was cut to bring the cost down
was some clearing, grading, sprigging, and irrigation.
There was general discussion regarding how the bidding
was done .
Mr. Vanatta stated that for the site electric the
original bid amount was $122,990 and it was cut $15, 000 for a
final bid of $107, 000 with the low bid of Mid Continent
Electric being recommended. He noted that some lighting on
the back of parking lot areas was cut . He stated that the
low bidder for buildings and shelters was Bayside Builders,
Inc. in the amount of $157, 994 without any cuts . He reported
that for landscaping and irrigation the low bidder was Sunny
Grove Landscaping, Inc . in the amount of $114,686 with the
final bid being $66, 766 with cuts being made by changing live
oaks to slash pines. He noted that some of the landscaping
around the parking lots was eliminated. He stated that the
low bidder for outdoor game courts is McGovern Construction,
Inc. in the amount of $113,959 and there were no cuts there.
He reported that the low bidder for paving is Harper Brothers
Inc. in the amount of $113,455 and cuts were made for paving
two parking lots which resulted in a final bid of $58, 832.
He stated that the final total after all cuts were made was
in the amount of $553, 604. 24.
Mr. Burton moved, seconded by Mr. Price and carried
unanimously, that the staff recommendation regarding the low
bidders for the Immokalee Community Park, Phase I, Part II be
recommended for approval.
BID FOR SIGN MACHINE - STAFF TO MAKE RECOMMENDATION AND
CONFIRM IT WITH CHAIRMAN
Parks Superintendent Smith stated that this bid is for a
(:: sign making machine that makes signs out of wood for all the
parks . He reported that they are trying to standardize the
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PARKS & RECREATION ADVISORY BOARD JANUARY 16, 1986
signs throughout the County. He noted that there were 11
bidders and the two bidders that bid were Quality Industries
,.� and Gametime, adding that Quality Industries was $1 , 941 and
,4110' Gametime was $2, 779. He noted that he does not have a
recommendation at this point, adding that Quality Industries
is less expensive, but he has not had a chance to determine
if they meet the specifications. He noted that at this time,
there is a problem getting signs made, adding that he has had
to go to local vendors to obtain signs and they are very
expensive. He stated that by purchasing this equipment it
could make up the outside cost in no time.
Parks & Recreation Director Vanatta stated that they are
not prepared to make a recommendation this date, but the bids
are usually only good for 30 days and the PARAB may not meet
before that time, therefore, he is asking that the Chairman
confirm the recommendation after they have had a chance to go
over the bid specs and if the Chairman has a problem with it,
he can call a special meeting.
Mr. Burton moved, seconded by Mr. Myers and carried
unanimously, that if the less expensive bid from Quality
Industries does not meet the specifications, then it be
recommended that the bid be awarded to Domica Recreation
Gametime.
RECOMMENDATIONS REGARDING THE VACANCIES FOR THE PARAB
Mr. Price moved, seconded by Mr. Burton and carried 3/0,
(Mr. Monaco abstained) , that it be recommended that Mr. Dan
Monaco be reappointed to District #2.
Mr. Myers moved, seconded by Mr. Price and carried
uanimously, that Mr. McQuillin be appointed to District #4.
Mr. Myers moved, seconded by Mr. Price and carried
unanimously, that Mr. Stevens be appointed to District #3.
PLAQUE PRESENTED TO RICHARD MYERS
Mr. Monaco presented a plaque to Mr. Myers, who is
leaving the Parks & Recreation Advisory Board, for his time,
effort, and service.
ADJOURNMENT
There being no further business, the meeting was
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PARKS & RECREATION ADVISORY BOARD JANUARY 16, 1986
adjourned by Order of the Chair - Time: 10: 30 A.M.
PARKS & RECREATION ADVISORY BOARD
(IP;
Dan Monaco, Vice Chairman
Note: These minutes prepared from tapes by Deputy Clerk
Maureen Kenyon.
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DIRECTOR'S COMMENTS
Item III. Introduction of New Members
Mr. Charles Stevens and Mr. Scott McQuillen, District 3 and Districi 4
representatives respectively, were appointed by the Board of County
Commissioners on January 28, 1986. Mr. Daniel Monaco, District 2
representative, was also reappointed at the same meeting. Terms for all
three representatives will expire 12/31/87.
Item IV. Election of New Officers
As stated in the Guidelines of the Collier County Parks and Recreation Board,
(PARAB) the Advisory Board will select a Chairman and a Vice-chairman to
serve a term of one year. Therefore, to comply with the Guidelines, a
Chairman and Vice-chairman need to be elected at this time.
Item VI. A. Construction Update of the Community Parks
Mr. Tom Peek of Wilson, Miller, Barton, Soll and Peek will be present to give
an update of the construction on the community park system and answer any
questions you might have.
Item VI. B. Discussion of Community Park Bid Strategy
At the January meeting of the (PARAB) there was a preliminary discussion on
the community park bid strategy. The design team has discussed this issue
since that time and both staff and consulting engineer feel that it would be
appropriate to discuss this item with the PARAB. Staff does not have a
planned presentation on this item, we only wish to open it up for discussion.
Item VII. A. Change Order for North Naples Community Park Exceeding $2,000
I have attached a copy of a change order for North Naples Community Park for
$5,100. As presented earlier, it is a policy of the Board of County
Commissioners (BCC) that any change orders over $2,000 must go before the
PARAB and the BCC for recommendation and approval.
Item VIII. Recreation Reports
Mr. Ed Torroni, Recreation Superintendent, will be present to introduce new
staff member Marilyn McGinty, and give a brief outline of three (3) new
recreation programs which requires your recommendation and approval.
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No. 1
CHANGE ORDER
Dated January 30 r . 1986
OWNER's Project No. ENGINEER's Project No. 21998
Project North Naples Community Park - Phase 1
CONTRACTOR Harper Brothers, Inc.
Contract For Site Preparation Contract Date October 31 , 1985
To:
Harper Brothers, Inc.
CONTRACTOR
You are directed to make the changes noted below in the subject Contract:
Board of County Commissioners
of Collier County, Florida
7 •
By
Dated , 19
Nature of the Changes III . STORM SEWER:
Change item 12 : (Rip Rap) to 90 C.Y. @ $60 . 00/C.Y.
* Quantity increase of 88 C.Y. for bank stabilization
at Box Culvert Endwalls on the Park entrance road.
Unit Price decrease due to quantity increase.
Enclosures:
(See attached revised Bid Schedule for quantity and total price)
These changes result in the following adjustment of Contract Price and Contract Time:
Contract Price Prior to This Change Order S 288 451. 40
Net(Increase)(lee) Resulting from this Change Order 5 5 ,100. 00
Current Contract Price Including This Change Order S 293 551. 40
NSPE-ACEC 1910-8-B(1978 - )n)
O 19Th.National Society of
Professional finam•s.r
126 Days
Contract Time Prior to This Change Order (Days or Date)
Net (Increase) (Decrease) Resulting from This Change Order 0 Bays
,441•00 (Days)
126 Days
Current Contract Time Including This Change Order (Days or Date)
The Above Changes Are Approved: Wilson,Miller,Barton,Soll & Peek, Inc.
ENGI EE.eiel/J
By /Of
Date 3r , 19.FA
Harper Brothers , Inc.
The Above Changes Are Accepted: CONTRACTOR
,,,. , •
By L i / ',"
1—:= 1 (,3 ao w 2 j 19 `6�
Date
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NORTH NAPLES COMMUNITY PARK - PHASE 1
BP1 - SITE PREPARATION
BID SCHEDULE - HARPER BROS. , INC.
III. STORM SEWER '
UNIT ESTIMATED TOTAL
NO. ITEM UNIT PRICE QUANTITY PRICE
1 . 24" R.C.P. LF $ 30.00 40 $ 1 ,200 .00
2. 18" R.C.P. LF 20.00 0 0
3 . 14"x23" R.C.P. LF 24 .00 88 2 ,112.00
4 . 12"x18" R.C.P. LF 18.00 84 1 ,512.00
5. 12" P.V.C. (Class 150) LF 12.00 20 240.00
6 . Double Barrel ( 2)
7 ' x6 ' Box Culvert-
Cast in place LF 616.00 56 34 ,496.00
en 7 . Endwall for Box
1 111 Culvert, complete
with Rip Rap EA 10 ,890.00 2 21 ,780.00
8 . 24" Mitered End EA 450 .00 2 900.00
9 . 18" Mitered End EA 350.00 0 0
10. 14"x23" Mitered End EA 350.00 4 1 ,400.00
11 . 12"x18" Mitered End EA 250.00 4 1 ,000.00
('o.00 qo 5400. co
0) 12. Rip-Rap (6" Dia.Min. ) CY -5-0,40-- -2--- -3O-0-•40
-70,040, 00
Storm Sewer Sub-total $
�.---= — ?133 551.40
S i t e wo rk Total $.28-8-,-4-54.-..4.0
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