12/30/2015 Minutes S MAR 1( 2ap
By
MINUTES OF SPECIAL MEETING
HERITAGE BAY
COMMUNITY DEVELOPMENT DISTRICT
A special meeting of the Board of Supervisors of the Heritage Bay Community
Development District was held on Wednesday, December 30, 2015 at 9:00 a.m. in the
Heritage Bay Clubhouse, 10154 Heritage Bay Boulevard,Naples,Florida.
Present and constituting a quorum were:
Edwin Hubbard Chairman
Ronald Grant Vice Chairman
John May Assistant Treasurer
Dennis Gagne Assistant Secretary
Richard Brodeur Assistant Secretary
Also present were:
Cal Teague District Manager
Greg Urbancic District Counsel
Jeff Satfield CPH, Inc.
Josh Lockhart CPH, Inc.
Bob Lukas HOA Vice President
Members of HOA Long Range Planning Committee and Master Board
The following is a summary of the minutes and actions taken at the special
December 30, 2015 Heritage Bay Board of Supervisors meeting.
FIRST ORDER OF BUSINESS Roll Call
Mr.Teague called the meeting to order and called the roll.
SECOND ORDER OF BUSINESS Public Comments on Agenda Items
There were no comments from the public.
THIRD ORDER OF BUSINESS Discussion on Lake Bank
Modifications Requested by the HOA
• Mr. Hubbard introduced a request from the HOA that they be allowed to make
modifications to Lake#19 to allow for development of a golf practice facility.
December 30, 2015 Heritage Bay CDD
• A timeline of how we got to where we are now was presented including
information on the meeting held with SFWMD to discuss options and how best to
proceed; a copy of which is attached for the record.
• A lengthy discussion ensued with regard to the HOA request.
• Actions or information that is needed to be completed to accommodate the HOA
request to make modifications to Lake #19 which will allow them to construct a
golf practice facility were identified:
➢ Land usage needed to facilitate this project will need to he identified and
legal support identified for facilitating this effort.
➢ All legal, engineering and permitting costs associated with this project
must be paid for by the HOA.
➢ The HOA must rely on the CDD Engineer (CPH) to identify all
requirements and prepare any specifications to satisfy the SFWMD to
obtain any needed permit modifications required. Once issues and actions
required are developed by CPH for the HOA they will be forwarded to the
BOS for review and comment.
➢ Ongoing maintenance of any structures constructed by the HOA will be
the responsibility of the HOA.
Mr. Hubbard MOVED that in order to address the IIOA
request to construct a golf practice facility utilizing Lake #19
the following must be adhered to: land usage swap to be
identified with legal support; all costs associated with the
'project be paid by the HOA including legal, engineering and
permitting; rely on CPH, Inc. to identify requirements/specs to
satisfy SFWMD requirements; any reviews affecting lake
banks going forward must be reviewed by the CDD BOS and;
ongoing maintenance of any structures constructed by the HOA
will be the responsibility of the HOA, and Mr. Grant seconded
the motion.
• The prior motion was discussed.
On VOICE vote with Mr. Hubbard, Mr. Grant, Mr. May and
Mr. Brodeur in favor and Mr. Gagne opposed the prior motion
was approved.
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December 30, 2015 Heritage Bay CDD
• When the scope of service for the HOA is prepared by CPH, it will be sent to the
BOS for review.
FOURTH ORDER OF BUSINESS Discussion on Engineering Contract
• The Agreement for Professional Engineering Services with CPH, Inc. was
discussed.
• It was requested a revision regarding requirements for CPH to provide District
records upon termination of the contract be added. Client shall be responsible for
a reasonable administrative cost to transfer such work product or documents.
'On MOTION by Mr. May seconded by Mr. Gagne with all in
favor the Agreement for Professional Engineering Services
with CPH, Inc. was accepted and the Chairman was authorized
to execute the agreement.
FIFTH ORDER OF BUSINESS Supervisors' Requests and Audience
Comments
• The Bridge preconstruction meeting is scheduled for the week of January 11,
2016. The project is still on schedule to begin in February.
• Maintenance of Lakes 30 A and B by the Umbrella Association will be placed on
the next meeting agenda.
SIXTH ORDER OF BUSINESS Adjournment
There being no further business,
On MOTION by Mr. May seconded by Mr. Gagne with all in
favor the meeting was adjourned
Calvin Teagus Edwin Hubbard
Secretary Chairman
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