Agenda 03/02/2016PELICAN BAY SERVICES DIVISION
Municipal Services Taxing & Benefit Unit
NOTICE OF PUBLIC MEETING WEDNESDAY, MARCH 2, 2016
THE PELICAN BAY SERVICES DIVISION BOARD WILL MEET AT 1 PM ON MARCH
2 AT THE COMMUNITY CENTER AT PELICAN BAY, LOCATED AT 8960
HAMMOCK OAK DRIVE, NAPLES, FLORIDA 34108.
AGENDA
1. Pledge of Allegiance
2. Roll call
3. Agenda approval
4. Approval of 2/3/16 Regular Session and 2/12/16 Orientation /Bus Tour Workshop meeting minutes
5. Audience comments
6. * Clam Bay monitoring for 2016
7. *Sediment testing in ten water management ponds
8. Irrigation sprinkler checks and maintenance
9. Periodic updates to PBSD Board members
10. Administrator's report
a. February financial report
11. Committee reports
a. Budget
b. Clam Bay
C. Landscape & Safety
d. Water Management
12. Chair's report
a. Landscaping budget
13. Unfinished business — PBSD /PBF Landscaping
14. New business
15. Adjournment
*indicates action items
ANY PERSON WISHING TO SPEAK ON AN AGENDA ITEM WILL RECEIVE UP TO THREE (3) MINUTES PER ITEM TO ADDRESS THE
BOARD. THE BOARD WILL SOLICIT PUBLIC COMMENTS ON SUBJECTS NOT ON THIS AGENDA AND ANY PERSON WISHING TO
SPEAK WILL RECEIVE UP TO THREE (3) MINUTES. THE BOARD ENCOURAGES YOU TO SUBMIT YOUR COMMENTS IN WRITING IN
ADVANCE OF THE MEETING. ANY PERSON WHO DECIDES TO APPEAL A DECISION OF THIS BOARD WILL NEED A RECORD OF
THE PROCEEDING PERTAINING THERETO, AND THEREFORE MAY NEED TO ENSURE THAT A VERBATIM RECORD IS MADE,
WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. IF YOU ARE A PERSON WITH A
DISABILITY WHO NEEDS AN ACCOMMODATION IN ORDER TO PARTICIPATE IN THIS MEETING YOU ARE ENTITLED TO THE
PROVISION OF CERTAIN ASSISTANCE. PLEASE CONTACT THE PELICAN BAY SERVICES DIVISION AT (239) 597 -1749 OR VISIT
PELICANBAYSERVICESDIVISION.NET.
02/25/2016 3:27:15 AM
Background information for March 2, 2016 PBSD Board meeting
Action Items.
6. Clam Bay Monitoring for 2016. The Clam Bay Committee voted unanimously
on February 24 to recommend to the PBSD Board that a contract for Clam Bay
monitoring in 2016 be awarded to Earth Tech Environmental, LLC. The scope of
work and quotes received are included.
7. Sediment testing in ten water management ponds. The Water Management
Committee voted unanimously on February 22 to recommend to the PBSD Board
that sediment testing be done in ten water management ponds. The scope of work,
quotes received, and a list of the ponds to be tested are included. The PBSD Board
approved seeking cost estimates for sediment testing at the November meeting
Discussion items.
8. Irrigation sprinkler checks and maintenance. Staff was asked to recommend
a way that irrigation checks and maintenance could be completed at least once a
month on the current system that includes 78 clocks, 1185 zones, and 17,775 heads.
Included are the FY15 organizational chart that shows two dedicated workers for
irrigation maintenance and the FY16 organizational chart does not identify workers
with specific responsibility for irrigation maintenance.
9. Updates to PBSD Board members on PBSD special activities and /or
projects. The administrator's contract allows for the Board to request written
updates. Examples of recent activities that could be reported to all Board members
in a timely manner include the following: a list of water management ponds in
which aeration equipment will be installed in the next few months; background
information about the topographic survey for part of Bay Colony that Neil has
recently requested; new and /or replacement plants recently planted throughout
Pelican Bay; and the results of the recent pre - application meeting at the County
about right -of -way improvements near Waterside Shops and Artis - Naples.
Unfinished business.
13. PBSD /PBF landscaping. County Attorney Klatzkow is OK with the
modifications to the draft easement document that the PBSD Board approved at its
February meeting. The document is included and has been provided to PBF reps.
PBSD staff was asked at the Budget Committee meeting on January 25 to provide
estimated costs of PBSD performing landscaping on PBF property.
Prepared by Susan O'Brien
February 25, 2016
PELICAN BAY SERVICES DIVISION BOARD ORIENTATIONBUS TOUR
FEBRUARY 12, 2016
The Pelican Bay Services Division Board held an Orientation/Bus Tour Workshop on Friday,
February 12, 2016, at 8:30 a.m. at the Community Center at Pelican Bay, 8960 Hammock Oak
Drive, Naples, Florida 34108.
In attendance were:
Pelican Bay Services Division Board
Susan O'Brien, Chairman
Joe Chicurel, Vice - Chairman (absent)
Tom Cravens
Ken Dawson
Bohdan Hirniak
Pelican Bay Services Division Staff
Neil Dorrill, Administrator
Marion Bolick, Operations Manager
Also Present
Mohamed Dabees, Humiston & Moore
Tim Hall, Turrell, Hall & Associates
Peggy Pinterich
Mike Shepherd
Scott Streckenbein
Dave Trecker (absent)
Gary Ventress (absent)
Mary McCaughtry, Operations Analyst
Lisa Jacob, Associate Project Manager
Barbara Shea, Recording Secretary
Mary Johnson, Pelican Bay Foundation
Brandon Reed, Collier County Legis. Affairs
APPROVED AGENDA (AS PRESENTED)
1. PBSD history and background
2. Bay Colony conservation area
3. Oak Lake Sanctuary
4. PBSD Field Operations
a. New equipment
b. Chemical room
c. Water distribution system overview
d. Mulch pile
e. Architectural sign posts
5. Tram from the The Commons to Clam Pass
6. Tram to The Commons; bus return to The Community Center
7. Adjourn
ROLL CALL
Dr. Chicurel, Dr. Trecker and Mr. Ventress were absent and a quorum was established
ORINTATIONBUS TOUR
The PBSD Board held an orientation session for new board members. Mr. Dorrill
provided a history, background, and overview of the PBSD. This was followed by a bus tour of
the Bay Colony conservation area, the Oak Lake Sanctuary, and the PBSD Field Operations
1
Pelican Bay Services Division Board Workshop
February 12, 2016
facilities. Trams were taken from The Commons to Clam Pass. Dr. Dabees and Mr. Hall met up
with the participants of the bus tour at Clam Pass and commented on the imminent dredging
project of Sections A, B, and C of Clam Pass. Mr. Hall also discussed shorebird monitoring.
ADJOURNMENT
The meetine was adiourned at 11:30 a.m.
Susan O'Brien, Chairman
Minutes approved " as presented OR " as amended ON [ I date
2
PELICAN BAY SERVICES DIVISION BOARD REGULAR SESSION
FEBRUARY 3, 2016
The Pelican Bay Services Division Board met on Wednesday, February 3, 2016, at 1:00 p.m. at
the Community Center at Pelican Bay, 8960 Hammock Oak Drive, Naples, Florida 34108.
In attendance were:
Pelican Bay Services Division Board
Susan O'Brien, Chairman
Joe Chicurel, Vice - Chairman
Tom Cravens
Ken Dawson
Bohdan Hirniak
Pelican Bay Services Division Staff
Neil Dorrill, Administrator
Marion Bolick, Operations Manager
Also Present
Dave Cook, Pelican Bay Foundation
Tim Hall, Turrell, Hall & Associates
Peggy Pinterich (absent)
Mike Shepherd
Scott Streckenbein
Dave Trecker
Gary Ventress
Mary McCaughtry, Operations Analyst
Lisa Jacob, Associate Project Manager
Barbara Shea, Recording Secretary (absent)
Mary Johnson, Pelican Bay Foundation
APPROVED AGENDA (AS AMENDED)
1. Pledge of Allegiance
2. Roll call
3. Agenda approval
4. Approval of 1/6/16 Regular Session and 1/26/16 Water Quality Workshop meeting minutes
5. Audience comments
6. * Clam Bay monitoring
a. Update on mangrove stress (add -on)
7. *Landscaping easement document
8. *Landscaping goals and guidelines
9. *Landscaping on right -of -way near Naples Grande and Marketplace
10. *Commercial member board vacancy
a. Management of private lakes (add -on)
11. Status of completed approved minutes from May 2014 to September 2015
12. Ad hoc committee to review PBSD ordinance
13. Maintenance of irrigation sprinklers
14. Administrator's report
a. January financial report
15. Committee reports
a. Budget
b. Clam Bay
C. Landscape & Safety
Pelican Bay Services Division Board Regular Session
February 3, 2016
d. Water Management
16. Chair's report
a. Information to Board members
17. Unfinished business
a. Update on Oak Lake Sanctuary Swale (add -on)
18. New business
19. Adj ournment
ROLL CALL
Ms. Pinterich was absent and a quorum was established
AGENDA APPROVAL
Mr. Cravens motioned, Dr. Trecker seconded to approve the agenda as amended,
adding items #6a, #10a, and #17a. The motion carried unanimouslv.
APPROVAL OF 01/06/16 REGULAR SESSION MEETING MINUTES
Mr. Cravens motioned, Mr. Streckenbein seconded to approve the 01/06/16
regular session meeting minutes as amended. The motion carried unanimously.
APPROVAL OF 01/26/16 WATER QUALITY WORKSHOP MINUTES
Mr. Cravens motioned, Mr. Streckenbein seconded to approve the 01/26/16 Water
Quality Workshop minutes as amended. The motion carried unanimously.
AUDIENCE COMMENTS
Dr. Joseph Doyle commented on the Water Quality Workshop, the recent plunge in the
stock market, and the need to prepare for a recession when developing the FYI PBSD budget.
Ms. Sandy Doyle commended Dr. Trecker on his Water Quality Workshop presentation.
CLAM BAY MONITORING
Mr. Dorrill reported that the Clam Bay monitoring work will be rebid and that the new
bids will be available for Board action at the March Board meeting. Mr. Dorrill reported on a
staff meeting with Mr. Adam Northrup, our County Purchasing Agent, who recommended a
resolicitation of fee proposals which would include a revised scope and elements; the BCC and
the Collier County Procurement Department would not be in favor of violating County
Purchasing Policy by supporting a selection of a contractor who was not low bid. Mr. Dorrill
reported that there will be a separate solicitation for water quality monitoring and biological
services.
UPDATE ON MANGROVE STRESS
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Pelican Bay Services Division Board Regular Session
February 3, 2016
Mr. Tim Hall, an ecologist with Turrell, Hall & Assoc., reported on the stressed condition
of some mangroves in Upper Clam Bay and strategies to be undertaken to reduce standing water
in Upper Clam Bay and to expedite the issuance of a ten -year dredging permit.
Mr. Dorrill reported that the infra -red aerials of Clam Bay are expected to be available
shortly and forwarded to Mr. Hall for review of the mangrove stressed areas. He has requested
Humiston & Moore to provide a fee proposal for construction plans in advance of the receipt of
the dredging permit. He has also obtained quotes for the clearing and maintenance of the coastal
swale at the south end of Bay Colony Beach Club.
Mr. Ted Raia commented on the need for tidal readings immediately east of the channel.
LANDSCAPING EASEMENT DOCUMENT
Mr. Cravens motioned, Mr. Ventress seconded to approve the landscaping easement
document. After much discussion, Mr. Cravens withdrew his motion when he learned that the
County Attorney had not reviewed the document.
Mr. Ted Raia commented on the landscape responsibilities of the private associations.
Dr. Joseph Doyle commented on how PBSD funds should not be used to maintain private
property. Ms. Mary Johnson commented on the public interest in maintaining the Rte. 41 berm.
Dr. Trecker motioned, Mr. Cravens seconded to approve the landscaping
easement document without Item #6. The motion carried 5 -4 with Ms. O'Brien,
Dr. Chicurel, Mr. Dawson, and Mr. Hirniak dissenting.
LANDSCAPING GOALS AND GUIDELINES
Dr. Chicurel discussed the old CIP Landscaping Goals, terminated by the PBSD Board,
which created unintended consequences and flawed design elements. The design elements
created unsafe lines of sight at intersections by utilizing the wrong plants and not leveling
medians, resulting in obscured sight lines for vehicles and pedestrians. The unintended
consequences include an increase in water usage as well as an increase in labor costs resulting
from the replacement of sod with plants.
Dr. Chicurel motioned, Mr. Cravens seconded that the PBSD Board approve the
new Pelican Bay Landscaping Goals and Guidelines as written and unanimously
approved by the Landscape & Safety Committee. The motion carried
unanimously.
LANDSCAPING ON RIGHT -OF -WAY NEAR NAPLES GRANDE AND MARKETPLACE
Ms. O'Brien reported that representatives of the Naples Grande and Marketplace have
verbally requested that the PBSD maintain the landscaping in the public right -of -way adjacent to
their properties. Mr. Dorrill reported that the PBSD does not have the authority in our ordinance to
maintain these landscape areas and that an amendment to the PBSD ordinance would be required to
do such work. Mr. Cravens commented on the inappropriateness of maintaining these landscape
areas. Dr. Joseph Doyle commented on the need for easements if the PBSD were to begin
maintaining these additional areas.
3
Pelican Bay Services Division Board Regular Session
February 3, 2016
COMMERCIAL MEMBER BOARD VACANCY
Mr. Cravens motioned, Dr. Trecker seconded that the PBSD Board recommends
to the BCC that Mr. Jacob Damouni be appointed as a commercial member to the
PBSD Board. The motion carried unanimously.
MANAGEMENT OF PRIVATE LAKES
Dr. Trecker proposed conducting a non - binding poll asking associations that own the water
management ponds not currently maintained by the PBSD if they would be amenable to turning over
maintenance responsibilities for those lakes to the PBSD and granting an easement for that purpose.
The results of the poll would assist the PBSD in making a decision on further action.
Mr. Dawson commented on the benefits of water testing of the private lakes, and the inequity
of reducing the costs of those associations with private lakes and spreading additional costs to the
other associations. Mr. Cravens commented on the benefits to all residents of improved water
quality in Clam Bay. Ms. O'Brien commented on the need for additional water quality data of the
private lakes which are 16% of total lake surface area in Pelican Bay.
Mr. Dave Cook commented on the benefit of a poll on water quality and infrastructure
management. Dr. Joseph Doyle commented on the need to provide nutrient level data to the
associations.
Dr. Trecker motioned, Mr. Cravens seconded that the PBSD approach each
association with responsibility for maintaining a private lake and ask whether that
association would agree to provide an easement to the PBSD for access to and
maintenance of that lake. The response from the association would be non-
binding. The motion failed 5 -4 with Ms. O'Brien, Dr. Chicurel, Mr. Dawson, Mr.
Streckenbein, and Mr. Ventress dissentine.
STATUS OF COMPLETED APPROVED MINUTES FROM MAY 2014 TO SEPTEMBER
2015
Ms. O'Brien reported that there are 14 sets of 2014 and 2015 PBSD Board Regular Session
minutes and multiple committee meeting minutes which are not in the form of approved minutes
(which incorporate the approved edits into the draft minutes and are signed by the Chairman) posted
on the County Clerk's and PBSD websites. Mr. Dorrill reported that under Florida Sunshine Law
meeting minutes are not required to be signed by the Chairman and approved changes are not
required to be incorporated. Ms. Linda Roth commented on the need to follow Florida Sunshine
Law and post approved accurate final minutes for both the PBSD Board and committees on the
County Clerk's website in a timely fashion.
Ms. O'Brien motioned, Mr. Cravens seconded that we ask the staff to go back to
the PBSD Board Regular Session minutes from May 2014 to current and
retroactively make sure that they are all in approved format and signed.
Approved format means that all the changes that have been approved by the
Board are incorporated into the draft minutes from May 2014 to current. The
motion carried 8 -1 with Dr. Chicurel dissenting.
11
Pelican Bay Services Division Board Regular Session
February 3, 2016
Ms. O'Brien motioned, Dr. Trecker seconded that we ask the staff to go back to
the PBSD committee meeting minutes from May 2014 to current and retroactively
make sure that they are all in approved format and signed. Approved format
means that all the changes that have been approved by the respective committee
are incorporated into the draft minutes from May 2014 to current. The motion
failed 8 -1 with Dr. Chicurel, Mr. Cravens, Mr. Dawson, Mr. Hirniak, Mr.
Shepherd, Mr. Streckenbein, Dr. Trecker and Mr. Ventress dissenting.
AD HOC COMMITTEE TO REVIEW PBSD ORDINANCE
Ms. O'Brien provided written details on her decision not to appoint an ad hoc committee to
discuss the PBSD ordinance and the roles of the PBSD Board, County Manager & PBSD
Administrator.
Dr. Trecker suggested that the PBSD Board (1) is an advisory board to the County, (2) has no
autonomy, (3) is appointed by the BCC and any member can be removed at any time for any reason,
(4) can have its responsibilities and roles changed by the BCC at any time, and (5) has no
enforcement power. He suggested that the Board of County Commissioners has ultimate policy
making powers and all ultimate decisions in control relating to the operations are retained by the
Office of the County Manager. As a consequence, Dr. Trecker concluded that the PBSD Board
should provide broad policy guidance to the staff.
Ms. O'Brien motioned, Mr. Streckenbein seconded that the PBSD Board establish a cut -off
level for spending capital funds of $25,000. Mr. Dorrill expressed opposition to this motion as it is
inconsistent with the County's Purchasing Ordinance and thresholds that have been established by a
higher authority. As a result, Mr. Streckenbein withdrew his second and the motion died.
Ms. O'Brien requested that the Budget Committee discuss and recommend guidelines for
expenditures that exceed the approved budget.
MAINTENANCE OF IRRIGATION SPRINKLERS
Ms. O'Brien requested staff to bring back the cost of an irrigation contractor to perform
"wet- checks" to reduce the amount of irrigation water that goes onto Pelican Bay streets. Mr. Dorrill
discussed the process in place for residents to report irrigation problems to the PBSD telephone line
24 hours /day where staff or an answering service relays all irrigation issues to Mr. Bolick who may
send in a crew for an immediate repair or irrigation shut -off when necessary.
ADMINISTRATOR'S REPORT
JANUARY FINANCIAL REPORT
Mr. Cravens motioned, Dr. Trecker seconded to approve the January financial
report. The motion carried unanimously.
COMMITTEE REPORTS
BUDGET
Mr. Streckenbein reported that the Budget Committee met on January 25. The consensus of
the committee is that the overall goal of the FYI budget is to build a budget based on community
Pelican Bay Services Division Board Regular Session
February 3, 2016
needs. Operating expense line items which are historically underbudgeted and result in subsequent
budget amendments should be properly budgeted at a higher amount.
CLAM RAV
Ms. Jacob reported that all Clam Bay tidal gauges are operating and communicating
remotely. Ms. O'Brien stated that the PBSD goal is for staff to have access to real -time data from
the tidal gauges.
LANDSCAPE & SAFETY
Dr. Chicurel reported that the Landscape & Safety Committee met on January 11 and the
following items were discussed and /or acted upon.
1. The issue of car carriers parking on Pelican Bay Blvd. was discussed with representatives
of the CCSO. Although it is illegal to park on County streets in Pelican Bay, enforcement is difficult
and warnings or citations are at the discretion of the CCSO deputy. Mr. Dorrill offered a
recommendation that the PBF and PBSD staffs explore finding a close offsite alternative for car
carriers to use.
2. The committee voted unanimously to ask the full PBSD Board to approve new
Landscaping Goals and Guidelines.
3. Remediation of issues at the corners of Pelican Bay Blvd. at Avalon and L'Ambiance are
underway involving replanting of Asiatic Jasmine and pathway repairs. The utility box at the 4 -way
stop will be painted, if possible, to camouflage it and make it less obvious.
4. The extra police patrols from 6PM to 11PM are ongoing. The stats from 11/20/15 to
01/06/16 are: 142 warnings and 12 citations. The overwhelming majority of traffic violations are
vehicles not stopping at stop signs; number two is speeding.
5. Discussion of the traffic patterns at the Pelican Bay North and Rte. 41 exit resulted in the
suggestion that staff ask the County if the vehicles exiting Trail Blvd. could have their traffic light
delayed to allow vehicles exiting Pelican Bay Blvd. onto Rte. 41 some appropriate number of
seconds to make unimpeded left turns onto Rte. 41 or to proceed across Rte. 41 to Trail Blvd.
WATER MANAGEMENT
Mr. Cravens commended the PBSD on a successful Water Quality Workshop.
CHAIRMAN'S REPORT
INFORMATION TO BOARD MEMBERS
Ms. O'Brien discussed the benefits of regular updates from staff which would result in
fewer committee meetings and she suggested further discussion of this issue on the next agenda.
UNFINISHED BUSINESS
UPDATE ON OAK LAKE SANCTUARY SWALE
Mr. Dorrill reported on resoliciting a proposal from Surety Construction to re -grade our
portion of the Oak Lake Sanctuary Swale rip rap project which included removal of exotics. A
change order to this existing contract is needed for additional rip rap, bahia sod, and pine straw
6
Pelican Bay Services Division Board Regular Session
February 3, 2016
to complete the project. The new fee proposal will be brought forward to the March PBSD
Board meeting.
ADJOURNMENT
The meeting was adjourned at 3:53
Susan O'Brien, Chairman
Minutes approved " as presented OR " as amended ON ( j date
7
Agenda Item #6
Page 1 of 5
QUOTE, 115. 6397 -01
CLAM BAY ENVIRONMENTAL SERVICES
Pin-Imse and objectives
The overarching goal of the Clam Bay NRPA Management Plan is to establish the basis for management
activities that will be undertaken to protect the health of the Clam Bay Natural Resource Protection Area
(NRPA) estuary. Specific information regarding the Clam Bay NRPA Management Plan, Clam Bay
permits, annual reports, maps, etc. is posted at:
httu:// uelicanbayseivicesdivision .neth•fgclatnbayaetivities.html
The prose of this request for service is:
1, Maintain and protect the native floral and faunal communities
2. Ensure estuary has adequate tidal and freshwater flows to maintain ecological health
3, Maintain water quality
4. Monitor archaeological sites
5. Ensure recreational activities are environmentally compatible
Scone of Services:
BASE BID -- Provide pricing for tasks 1--10 in the compensation schedule below and sum the totals in
line 11. The quote will be awarded to the responsive quoter with the lowest line 1 I total.
Task I - Mangrove monitoring (Lump Sum)
• Annual monitoring of nineteen (19) existing plot locations (see Exhibit 2).
• Quarterly photographs from rooftops of two high -rises (Grovesnor & Montenero). Contractor is
expected to make arrangements for access with project manager.
• Observations, data, and recommendations from this task should be included in the annual report
(Task XI).
Task 11- Exotic and nuisance vegetation monitoring (Lump Sum)
Quarterly inspection of NRPA including berms, boardwalks, and waterway areas to identify
Category I and It invasive exotic and nuisance vegetation.
For the purposes of obtaining exotic and nuisance vegetation removal quotes, contractor is
expected to advise project manager of these locations and recommend methods for removal on as-
needed basis.
Observations, data, and recommendations from this section should be included in the annual report
(Task XI).
Task III - Coastal Scrub and Cabbage Palm Hammock monitoring (Lump Sum)
• This is a new annual monitoring activity. Coastal Scrub and Cabbage Palm Hammock plant
conununities were identified within the Clam Bay NRPA (see Clam Bay NRPA Management Plan
pp. 12 -15).
• Establish and monitor at least three (3) new plots.
I1- Feb -1G
Agenda Item #6
Page 2 of 5
® Observations, data, and recommendations from this section should be included in the annual report
(Task XI).
Task IV - Sea "sass monitoring (Lump Sum)
• Annual monitoring of eight (8) existing transects (see Exhibit 5).
• Observations, data, and recommendations from this section should be included in the annual report
(Task XI).
Task V - Protected species nonitoring (Lump Sutn)
• Annual identification of floral and faunal species and associated habitats.,
• Annual identification of gopher tortoise burrows,
• Obtain Collier County sea turtle nesting data from appropriate County division,
• Observations, data, and recommendations from this section should be included in the annual report
(Task XI).
Task VI - Recreatietnal facilities _monitoring (Lump Sum)
• Bi- annual or on an as- needed basis following up to five (5) storm events, inspect canoe trail
markers signage and for the purposes of obtaining quotes for repairs, inform project manager of
any damaged elements.
Task VII - Archaeological sites monitoring (Lump Sum)
• Annually inspect three (3) archaeological sites for signs of disturbance (see Clam Bay NRPA
Management Plan p. 36).
• Observations, data, and recommendations should be included in the annual report
Task VIII - Hand -dug channels inspection & maintenance (Lump Sunn)
Annual inspection and clearing of existing hand -dug channels (see Exhibit 4). Work should be
done in March or before the rainy season starts, and on an as- needed basis following tip to five (5)
storm events or strong tidal surges.
Coordination of maintenance clearing, debris removal, and removal of vegetation or trees
obstructing waterway and /or canoe trail to ensure appropriate freshwater inputs and drainage.
Observations, data, and recommendations from this section should be included in the annual report
(Task XI).
Task IX - Water level nnonitorina (Lump Sum)
• Three water level loggers are currently installed at three existing well point locations (see Exhibit
3), these are owned by current service provider.
• Installation and maintenance of three water level loggers.
• Water level logger data should be monitored quarterly,
• Inform project manager of any problems or concerns with equipment on an as- needed basis,
• Observations, data, and recommendations from this section should be included in the annual report
(Task XI).
11- Feb -16
Agenda Item #6
Task X - Annual Clam Bay monitoring report and presentation (Lump Sum) Page sot s
e Prepare and present to the PBSD Board an annual Clam Bay monitoring report detailing the state
of the system for the monitoring period.
ALJERNATE BID -- Provide a time and material amount in line 12 for tine various services described
below. The price entered in line 12 is not included in the award formula.
Task XI - General and Miscellaneous Services Time and Material
• General consulting services on as- needed /as requested basis.
• Attendance at monthly PBSD Board and Committees meetings, and /or Board of County
Commissioners' meetings on as needed /as requested basis.
• Assist project manager with preparing educational material such as the Clam Bay Field Guide and
Clain Bay Canoe Trail Map & Guide oil as needed /as requested basis.
• Emergency retrieval of tidal gauges data on as needed basis.
• Contractor is expected to advise project manager of stressed areas and make recommendations to
mitigate /resolve problems on as- needed basis.
• Shorebird monitoring prior to or following any dredging event as required and outlined in Terms
and Conditions #1 of the U.S. Fish and Wildlife Service Biological Opinion No. 41120-2010 -
CPA -0395.
• Seagrasscs monitoring prior to or following any dredging event.
+ Inspect canoe trail markers signage and for the purposes of obtaining quotes for repairs, inform
project manager of any damaged elements in excess of tine five (5) include([ storm events.
• Annual inspection and clearing of existing hand -dug channels (see Exhibit 4) in excess of the five
(5) included storm events.
Compensation:
Task
Description
Unit of Measure
Price
1
Mangrove Monitoring
Lump Sum
$
2
Exotic and Nuisance Vegetation
Monitoring
Lump Sum
$
3
Coastal Scrub and Cabbage Palm
Hammock Monitoring
Lump Sum
$
4
Seagrass Monitoring
Lum p Sum
$
5
Protected Species Monitoring
Lump Sum
$
6
Recreational Facilities Monitoring
Lump Sum
$
7
Archaeological Sites Monitorinn
Lump Sum
$
8
Hand -dug Channels Inspection and
Maintenance
Lump Sum
$
9
Water Level Monitoring
Lump Sum
$
10
Annual Clam bay Monitoring Report and
Presentation
Lump Sum
$
11
Total
$
ALTERNATE BID
Taslt I Description Unit of Measure Price
11- Feb -16
Agenda
12 General and Miscellaneous Services Time and Material $ Page 4 of 5]
11- Feb -1G
Project Manager: Lisa Jacobs Bid Tabulation
Procurement: 15- 6397 -01 -Clam Bay Environmental Services
No#4wt9i t* : 5
Q &QkA@h@: 5
Submissions: 3
No Bids: 1
Base Bid
Barth Tech
- Environmental
Terrell Na11 and
AsSnclKees
Kevin Erwin
Total (Base Bid Tasks 1 -10)
$49,750.00
$60,615.00
$152,785.00
Alternate Bid .'.
Line 11 (Time and Material)
$35,000.00
$30,725.00
$186,750.00
Opened / pate: Adam Northrup; 2/22/2016
loft
January 8, 2016
Polican Ray Scrviccs Division
Municipal Service Taxing and BOnQIIt Unit
Request for Quotes for Bi- Animal Sediment Copper Testing & Analysis
Agenda Item #7
Page 1 of 8
Under Collier County Contract ## 15 -6397, Environmental & Biological Studies, this is a request for lump
sum quotes to perform bi- annual sediment sampling and copper analysis of ten (10) storm water lakes in
Pelican Bay for the Pelican Bay Services Division.
Purpose
The main purpose of this testing is to analyze sediment copper levels in ten (10) representative Pelican
Bay stormNvater lakes and compare the results to sediment testing performed in 2013.
Background
In October 2012, the Florida Department of Environmental Protection (FDEP) classified Clam Bay
"impaired for copper" and gave Pelican Bay 5 years to develop a plan to deal with the problem. in
August 2013, Pelican Bay Services Division stopped using algaecides containing copper to treat algae
and duckweed in its 45 storm water lakes and since that time, water quality data shows that copper
levels are dropping in both the storm water lakes and in Clam Bay; however, high copper levels remain
a concern.
Specifications
For quality assurance /quality control purposes, Florida Department of Environmental Protection (FDEP)
standard operating procedures for sampling collection, handling, and laboratory analysis should be
adhered to.
Scope of Services
Each bi- anntial sampling event requires collection and analysis of both sediment and water samples fi•om
each of the ten (10) already- identified sampling locations listed on page 2 and should itnclude:
1. Collection of one (1) sediment "grab" sample tested for copper and aluminutu
2. Collection of one (1) sediment sample from the deepest part of the lake tested for copper and
alkimirnmi
3. Collection of one (1) water quality sample tested for copper and hardness
4. Measurements of lake depth, silt depth, and observations of shoreline vegetation
5. Analysis of soluble copper and sediment - based copper from a certified laboratory capable of
copper detection levels less than 3.0
6. Report of findings following first sampling event and following the second sampling event and
comparison to prior sediment copper testing report done in 2013
Pelican Bay Services Division 1801 Laurel Oak Drive, Suite 3021 Naples, Florida 341081 Tel (239) 597 -17491 Fax (239) 597.4502
(a
Agenda Item #7
Page 2 of 8
January 8, 2016
Request for Quotes for Bi- Annual Sediment Copper Testing & Analysis
Page 2,
Sampling Collection Locations, Access to Properties, & Scheduling Field Work
Sediment samples and water quality samples should be collected from the already- identified Pelican Bay
stormwater system lakes listed below. Maps identifying these locations are provided. When the field
work is scheduled, the contractor will aced to coordinate access to some properties with the project
manager.
Identified Pelican Bay Stormwater System Sampling Locations
Samples should be collected and analyzed from the following Pelican Bay stormwater system lakes:
Basin
Lake
Name
1
2
Waterside Shops
1
6
Crayton Rd
`2
9
Club Pelican Bay Golf Course
"2
12
St. Maarten /St. Thomas
3
1
Oak Lake Sanctuary /Las Brisas
3
3
St. Andrews /Willowbrook
4
1
Oakmont
4
11
Club Pelican Bay Golf Course
5
3
Avalon
5
12
Bay Colony Shores (adjacent to 7357 Tilden Ln)
* Lakes 2 -9 and 2 -12 are receiving bacteria trealmeid and are neu, locations for this project. Jn the
testing performed in 2013, samples were collected ji-om Lakes 2 -2 and 2 -7.
Additional Information
\laps of the Pelican Bay storniwater basins and lakes, and 2013 sediment copper testing report can be
downloaded at lit[ps:1111Ies.acrobat.com /a/ preview /a9efl 1cd- b145- 408d- b590- c2916ac3c105
uestions
If you have questions, please contact Lisa Jacob, Associate Project Manager at (239) 597 -1749 or
lisajacob a,collier =oet.
Deadline
Lump stun quotes should be returned to lisaia cob a collicrgov.nct by noon on Friday, January 22, 2016.
Agenda Item #7
Page 3 of 8
Prom: Jeremy Sterk [mailto:j.sterl< @etenviron.com]
Sent: Tuesday, January 19, 2016 9:12 AM
To: JacobLisa
Cc: Chris Stephens
Subjects: Re: Request for Quotes: Bi- Annual Sediment Copper -testing in `fen Pelican Bay Stormwater
Lakes
Lisa,
Our lump price for the bi- annual sediment copper testing would e $9,650.
This number includes 2 field sampling events, lab analysis costs for both events, and 2 summary reports. The
summary reports will compare 2016 results with data taken in 2013.
Thanks,
Jeremy Sterk
EARTH TECH ENVIRONMENTAL, LLC
1455 Rail Head Boulevard, Suite 8
Naples, FL 34110
Phone: 239.304.0030
Fax: 239.324.0054
Mobile: 239.595.4929
www.etenviron,com
From: JacobLisa <LisajacobCacoliler oR v.net>
Date: Friday, January 8, 2016 at 12:43 PM
To: "Marielle Kitchener ( Marielle @turreil- associates.com)" < Marielle @hurell associates.com >, Chris Stephens
<c.ste hens@ etenviron.conv, Jeremy Sterk <isterk etenviron.con», Kevin Erwin <klerwin@environment.corn>,
"keno@passarella.net" <kenp @passarella. net >, "Thontas.Pierro @CBI.com" <Thornas.Pigrro @CBi.com >, "Kristoffer Bowman
(kbowman@environment.com)" <kbowman @envtronrnent.com >, Melissa Kruse <melissak @oassarelia.net >, "Floyd, Lauren"
<Lauren.Floyd @cl i.com>
Subject: Request for Quotes: Bi- Annual Sediment Copper Testing in Teri Pelican Bay Stormwater Lakes
Ladies and Gentlemen:
Under Collier County Contract #15 -6397, Environmental & Biological Studies, this is a request fora lump sum quote to perform
bi- annual sediment sampling and copper analysis of ten (10) Pelican 13ay stornnvater lakes for the Pelican Bay Services Division.
The scope of services is attached. Please contact me if you have questions.
Thanks,
Lisa
Lisa Jacob, MSM
Associate Project Manager
Pelican Bay Services Division
Municipal Service Taxing & Benefit Unit
Collier County Government
Sue Crust Building, Third Floor, Suite 302
S0l l -amrel Oak Drive
Naples, FL 3d 108
(239) 597 -1719 office
(239)438 -5239 cell
Amy new e -mail address is lisajacob r% collier ov.ne
C
January 22, 2016
Ms. Lisa Jacob
Pelican Bay Services Division
801 laurel Oak Drive, Suite 302
!Naples, FL 34108
Agenda Item #7
Page 4 of 8
CB &I knvirorunental & Infrastructure, Inc.
7.481 NW Boca Raton Blvd.
Boca Raton, FL 33431
Tel: -1-1 501 301 8102
Fax: -1-1 561 391 9116
1vvNJ.CBI.corn
Re: Lump Sum Otioto for 131- Annual Sediinent Copper Testing 8, Analysis
Collier County Contract No. 15 -6397 - Environmental 8, Biological Studies
Dear Ms. Jacob:
CB &I Environmental & Infrastructure, Inc. (CB &I) is pleased to provide you with this lump sum quote for
environmental services. Based on the Scope of Services outlined in the Request for Quotes for Bi- Annual
Sediment Copper Testing & Analysis, dated January 8, 2016, CB &I proposes to complete two (2) bi-
annual sampling events of ten (10) storrnwater lakes for a lump sum tota`'of $16,405.14. Each sampling
event within each lake will include:
1. Collection of one (1) sediment "grab" sample tested for copper and aluminum.
2. Collection of one (1) sediment sample from the deepest part of the lake tested for copper and
aluminum.
3. Collection of one (1) water quality sample tested for copper and hardness.
4. Measurements of lake depth, silt depth, and observations of shoreline vegetation.
5. Analysis of soluble copper and sediment -based copper from a certified laboratory capable of
copper detection levels less than 3.0.
6. Report of findings following first sampling event and following the second sampling event and
comparison to prior sediment copper testing report done in 2013.
Thank you for the opportunity to submit this lump sum quote, we look forward to working with Pelican
Bay Services Division. Please let us know if you need any additional information or require a detailed
cost breakdown.
Sincerely,
�Ta��►
Thomas P. Pierro, P.E., D.CE.
Vice President
CB &I Environmental & Infrastructure, Inc.
cc: Lauren Floyd, CB &I
Agenda Item #7
Page 5 of 8
Jacobi -iSa
f=rom: Marielle Kitchener [Marielle @turrell- associates.coin]
Sent: Thursday, January 21, 2016 4:45 PM
To: JacobLisa
Subject: Proposal for Bi- Annual Sediment Copper Testing & Analysis ( #15 -6397)
Attachments: Bi- Annual Sediment Copper Testing.pdf
Dear Lisa,
Attached is our proposal for sediment and water quality testing in the 10 lakes as outlined in the RFP. On the
last task you will see that we offered a price for presentations it they asked us to be there and we will not
charge additional time for Tirn to be there if it's a regularly scheduled meeting that this office attends. Since
the annual contract is up in the air right now, we don't know if we will or won't be there so I gave you a price
for both scenarios.
Let me know if you need anything else.
Thanks!
Sincerely,
Marielle Kitchener
Operations Manager
Turreil, Hall & Associates, Inc.
Marine and Environmental Consulting
Naples- Nassau
3584 Exchange Ave., Naples, FL 34104
(239) 643 -0166/ Fax: (239) 643 -6632
1
Agenda Item #7
Page 6 of 8
,r
MARINE & ENVIRONAIIENTAL CONSULTING
3554 Exchange Avenue, Suite B o Naples, Florida 3410Lt -3732 o (239) 643 -0166 o Fax 643 -6632° thall tt turrell associates.com
January 21, 2016
Exhibit "A"
Pelican Bay Services Division
Ms. Lisa Jacob
801 Laurel Oak Drive, Suite 302
Naples, FL 34108
Re: Proposal for Bi- Annual Sediment Copper Testing &i Analysis (Contract 15 -6397)
Pelican Bay Lakes
Dear Ms. Jacob:
Turrell, Hall & Associates, Inc. is pleased to provide this proposal for environmental set-vices pertainingto the
collection, testing and analysis of sediment and water samples in tell (10) Pelican Bay lakes. Put:suant to the
request for proposal referenced above our scope of services and fees are outlined below:
1. Access the 10 lakes within Pelican Bay as identified on page 2 of the RFP with a kayak in order to:
. .....................53,772.50 / event (57,545.00 Total)
a. collect one (1) sediment grab sample each
b. collect one (1) sediment sample from the deepest part of the lake each
c. collect one (1) water quality sample each
d. measure each lake depth
e. measure silt depth in each lake
f, make a list of littoral vegetation around each lake and approximate percent coverage
g. coordinate transfer of samples and Chains of Custody to the laboratory
2. Have a certified lab analyze from each lake:
.. ........................5830.00 /event ($1,660.00 Total)
a. 20 sediment samples- for copper and aluminun
b. 10 water quality samples- for copper and hardness
Prepare a report of findings. This report will include comparison of sediment results to the 2013 testing
results and analysis of the overall liealth of the lakes by both Environmental Science Associates and
Turrell, Hall & Associates. If needed prepare recommendations for improvement as well.
........................$4,4 .00 /e v_mt�SM70.00 Total)
Attendance of Meeting for Presentation of Results (IF REQUESTED).
.............................................. I ........................................ ESA 51,000.00 /event
............................. THA $885.00 %Veil t (if not tit a regiilar11, attended meeting alreatlt)
OR
............................. THA $360.00let,ent (flied into regitlarll' attetitteil tneet9tg)
Agenda Item #7
Page 7 of 8
Page 2 of 2
Please feel free to contact me with any questions.
Sincerely,
l
Timothy Hall
Vice President
Agenda Item #7
Page 8 of 8
From: Laura Siebenmorgen [mailto:LauraS @passarella.net]
Sent: Friday, January 08, 2016 2:55 PM
To: JacobLisa
Cc: Melissa Kruse
Subject: RE: Request for Quotes: Bi- /Annual Sediment Copper Testing in Ten Pelican Bay Stormwater
Lakes
Good afternoon Lisa,
Unfortunately, we cannot offer a quote as it is outside our scope of services.
Thank you,
Laura Siebenmorgen
Adinuustrative Assistant
Passarella & Associates, Inc.
Offices in Florida and South Carolina
13620 Metropolis Avenue, Suite 200
Fort Myers, Florida 33912
Phone (239) 274 -0067 Fax (239) 274 -0069
tvww.passarellamet
Confidentiality Note: The information contained in this transmission is legally privileged and
confidential, intended only for the use of the individual or entity named above. If the reader of this
message is not the intended recipient, you are hereby notified that any dissemination, distribution, or
copying of this conununication is strictly prohibited. If you receive this communication in error, please
notify us inunediately by telephone call to (239) 274 -0067 and delete this message. Thank you.
Go Green! Print this email only when necessary
Send all Invoices to:
Collier County Board of County Commissioners Collier County Board of County Commissioners
Procurement Services Division Attn: Accounts Payable
Phone: 239- 252 -8407 3299 Tamlami Trl E Ste 700
Fax: 239 - 732 -0844 a ,: Naples FL 34112 -5749
Tax Exempt: 85- 80159665310 -1 OR email to: bccapclerk @collierclerk.com
Vendor # 119142
EARTH TECH ENVIRONMENTAL LLC
1455 RAIL HEAD BLVD, STE 8
NAPLES FL 34110
Please deliver to:
PELICAN BAY SERVICES DIVISION
801 LAUREL OAK DR, STE 302
NAPLES FL 34108
Purchase Order number must appear on all related
correspondence, shipping papers and invoices:
Purchase order
PO Number 45001 65798 Date 01/28/2016
Contact Parson Pelican Bay Div
Telephone 239 - 597.1749 Fax 239- 597 -1749
Delivery Date: 0913012016
Terms of Payment Net 30 Days
Item Material UescripUon .Order.Qty Unit `: PrlcePer Unit Net tlalue
00010 Bi- Annual Sediment Sampling in Lakes 9,650 EA 1.00 9,650.00
Total net value exci. tax USD 9,650.00
VENDOR Terms and Conditions
The VENDOR agrees to comply with all Purchase Order Terms and Conditions as oullined on the Collier County Procurement Services Division site:
http: /l purchasing. cotliergov .net/Purchasing %20Policy /Forms /Allitems.aspx, including delivery and payment terms. Further the VENDOR agrees to:
1. Provide goods and services outlined in this Purchase Order with the prices, terms, delivery method and
specifications listed above.
2. Notify department Immediately if order fulfillment cannot occur as specified.
3. Send all invoices to:
Collier County Board of County Commissioners
Attn: Accounts Payable
3299 Tamiaml Trl E Ste 700
Naples FL 34112 -5749
OR email to: bccapclerk @collierclerk.com
The Purchase Order is authorized under direction of Collier County Board of County Commissioners by:
Joanne Marklewicz, Director, Procurement Services Division
Printed 0 212 512 01 6 Q 15:00:49 109 - 182602. 634999 Page 1 of 1
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Agenda Item #11 b
Page 1 of 4
Clam Bay Update
USACE permit application. The U.S. Fish and Wildlife Biological Opinion has been
received so the USACE has begun to process the permit application. It is possible
that the permit could be issued by the end of March. If Clam Pass were to be
dredged in April before the start of the turtle season, a special PBSD Board meeting
to approve the construction drawings for the dredging event may need to be
scheduled in March,
Aerial photo of Clam Bay. The photo has been taken and is on display in the PBSD
office. It shows the areas of stressed mangroves.
Mangrove stress. Tim Hall and Kathy Worley have recently spent time in Clam Bay
and provided valuable input to the Clam Bay committee and others who attended
the meeting on February 24. Excessive amounts of rain, the current incomplete tidal
exchange in that part of Clam Bay, and other possible drainage issues in Basin 6 may
all be contributing to the mangrove stress. It is hoped that the tidal exchange will
improve when Clam Pass is dredged. Identifying and addressing water management
issues, including standing water in Basin 6, and in Basin 5 if needed, may need to be
undertaken. Information about the South Florida Water Management District
permit for Basin 6 is included.
Osprey platform. Staff will pursue with PBF reps the possibility of erecting a
platform on PBF property. At this time County officials are not supportive of
erecting the platform on County property.
Clam Bay reports. The 2015 Tidal Analysis and Bathymetric Survey reports have
not been received as of February 24, 2016.
Prepared by Susan O'Brien
February 25, 2016
1.
2.
3.
Agenda Item #11 b
Page 2 of 4
SPECIAL CONDITIONS
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Agenda Item#11c
Page 1 of 8
LANDSCAPE & SAFETY COMMITTEE REPORT
The Landscape & Safety Committee met at the Pelican Bay Community
Center on February 22, 2016 at 9:00 AM.
The following items were discussed and acted upon:
1 . Neil Dorrill, PBSD Administrator, is working on trying to find an off
site location for car carriers to load and unload Pelican Bay residents'
vehicles.
2. FY 2016 budget increases for PBSD operations (e.g. landscaping
manpower) have definitely made a positive impact on our ability
to maintain our landscaping. Marion Bolick, Operations Director,
reported that for optimum maintenance, more funds are needed in the
FY 2017 Budget.
3. Re-landscaping continues to improve line of sight issues along
Pelican Bay Blvd. and Gulfport Drive.
4. Pelican Bay resident, John DAquanno, asked us to improve the
line of sight at the Pebble Creek cross walk; and to ask the CC SO
to monitor and enforce the moving.violations by motor vehicles at
this cross walk.
5. The Chairman reported on his meeting with the PBF's SPC liaisons.
The Foundation's goals for beautification and the appearance of P B are
in complete congruence with the newly adopted PBSD's Landscaping
Goals and Guidelines.
In addition to a proposed yearly review of Pelican Bay's appearance,
the PBSD Landscape and Safety Committee plans its own independent
survey of Pelican Bay's landscaping and hardscape in order to guide
its operations dept. as to the wishes and needs of the Pelican Bay
community.
6. Gary Ventress, PBSD Board and L&S Committee member, identified
a lighting issue along the Oakmont Lake Pathway and will inform the
Agenda Item#11c
Page 2 of 8
Foundation of this issue.
7. After discussion and committee consensus, staff will explore the rules
and regulations of placing traffic signs that indicate that the law
requires vehicles to allow 3 feet between their vehicle and a cyclist they
are passing.
Submitted by: Joe Chicurel, L&S Cte. Chairman
•
Agenda Item#11 c
Page 3 of 8
As I review and understand the PBF's "7 point" strategic plan and focus,
I am encouraged that (operating independently) both the PBSD and PBF
have common goals as it applies to the beauty and safety of Pelican Bay's
landscaping, streets, and sidewalk pathways.
Since the safety and beauty within Pelican Bay is an integration of
County, Foundation, single family homes, and various associations,
it is appropriate and necessary that the PBSD (PB's MSTBU county board)
and the Pelican Bay Foundation (PB's master HOA) work together to
fulfill each board's common strategic goals for the present and future.
This strategic partnership has historically existed. I see it now being
more formalized and strengthened. It should not be diluted by fiscal
ideologies that would fragment and tear apart this historical partnership.
The PBSD's statutory functions and the Pelican Bay MSTBU give legal
operational validation to this partnership in my opinion.
Agenda Item#11c
Page 4 of 8
After meeting with Fred Luconi and Frank Butler of the PB Foundation's
Strategic Planning Committee, I took away the following:
I. The desire of the PBF to create a yearly review of the community's
landscaping, roads, and sidewalks.
a Included, but not limited in this review, would be:
1, the evaluation of the past FY's landscaping projects
2. the evaluation of the of the community's appearance
3. the evaluation of the condition and safety of PB's roads and
sidewalks
4. the evaluation of the maintenance and condition PB's two parks
(Oakmont and Ridgewood)
5. the evaluation of the health of PB's tree canopy
II. The objective to continually educate the community and it guests
as to the rules and laws governing cycling and its impact on
our shared-use sidewalks and roads.
Ill. The objective to educate and foster "best management practices" as it
relates to fertilizing landscapes and lake water quality,
The PBSD has embarked on a process, unaware of the Foundation's
efforts, to accomplish the same goals. The PBSD passed a list ofnew
landscaping goals and guidelines and terminated the previous goals set
forth by the CIP. (see attached- goals not listed in order of priority).
The Landscape and Safety Committee is about to develop a community-
wide landscape needs (appearance, line if sight, maintenance) survey.
The SPC/PBF strategies and the PBSD goals are congruent in every way
and should easy to implement.
Agenda Item#11c•
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Agenda Item#11c
Page 7 of 8
Pelican Bay Landscaping
Goals and Guidelines
OBJECTIVE: In order to establish safe, attractive, and high quality land-
scaping, reflective of the desires of Pelican Bay residents and Pelican
Bay's premier community status, the following Pelican Bay Landscaping
Goals and Guidelines have been approved by the Pelican Bay Services
Division Board.
I SAFFTY
1. Maintain safe lines of sight for pedestrians on pathways and for
vehicles on roadways.
2. Develop a plan for timely tree pruning.
II. WHEN APPROPRIATE UTILIZE DROUGHT RESISTANT PLANTS
THAT REQUIRE MINIMAL FERTILIZER AND MAINTENANCE
III. REPLACE UNHEALTHY VEGETATION, HIGH MAINTENANCE
PLANTINGS. AND CATEGORY 1 INVASIVES
IV. ESTABLIS}-I AND MAINTAIN ATTRACTIVE ENTRANCE AND
INTERSECTION ANnScAP
1. The entrances are located on US 41: Pelican Bay Blvd. North,
Pelican Bay Blvd. South, and Gulfpark Drive
ll
CANOPY IN A TIMELY MANNER
Agenda Item#11 c
Page 8 of 8
S
f
i
FEE __ __..
0
, 40.000010„ 4 I
LAW
..,.:;,
.,..
Agenda Item#12
Page 1 of 1
PBSD FY16 Landscaping Budget
Office costs
$77,100 Personnel salary and benefits
89,900 Office operating
Field costs
$558,672 Personnel salary (14.74 FTE)
110,000 Personnel overtime
44,017 Social security
41,547 Retirement
193,094 Health insurance
7,223 Dental insurance
1,327 Short-term disability
2,801 Long-term disability
2,670 Deferred compensation
1,153 Vacation sell-back
12,884 Salary adjustment
28,300 Workmen's compensation
2,112 Life insurance
367,000 Temporary labor (13 FTE)
174,400 New vehicles and equipment
89,900 Irrigation water
21,000 Street sweeping
8,000 Holiday decorations
15,900 Trash disposal
8,600 Insurance-general
10,200 Insurance-vehicles
30,000 Sprinkler system maintenance
51,500 Mulch
102,700 Tree trimming
52,000 Plants,soil,sod
43,200 Fleet maintenance for vehicles
48,200 Fuel for vehicles,equipment
17,000 Pesticides,herbicides,fungicides
45,000 Fertilizer
74,600 Other operating
$2,340,500 Total
n.b. Above data are from PBSD's approved FY16 budget.
Capital and operating reserves and County collection fees are not included.
Increase in salary cost from FY15 to FY16 for 11.74 FTE County field workers was 6.9%.
(CPI= 1.7%)
Revised field personnel salary cost after salary adjustments for FY16 is about$574,490.
Cost of benefits for County employees adds about 50%to salary cost.
Cost of 8 hours overtime per week for County employees adds about 20%to salary cost.
Average annual PBSD cost for each County landscaping field employee is about$64,616.
Temporary labor workers each receive 8 hours overtime per week.
About 78% of the field costs for landscaping are related to labor&vehicles/equipment.
Collier County uses private vendors to perform its landscaping work.
Prepared by Susan O'Brien, February 24, 2016
Agenda Item#13
Page 1 of 3
LANDSCAPE AND MAINTENANCE EASEMENT-
THIS LANDSCAPE AND MAINTENANCE EASEMENT,(hereinafter"Easement")
is made and entered into this day of - - ,2015,by and between the Pelican
Bay:Foundation.; Inc., hereinafter referred to as "Owner"-and Collier County, a political
subdivision of the State of Florida,hereinafter referred to as"County." -
WI.TNESSEiet: -
WHEREAS,Owner is the owner of certain property identified in Exhibit"A,"hereafter
referred to as the"Easement Areas,"which shall include certain property of the
Pelican Bay Foundation;and
WHEREAS, The Pelican Bay Municipal Service Taxing and Benefit Unit(hereinafter �-
referred to as the"Unit')was created in part for the purpose of beautification and landscaping
within the community known as Pelican Bay;and
-
WHEREAS, the Unit has over the years provided landscaping services throughout
Pelican Bay,including the Fesetnents Areas;and
WHEREAS,questions have arisen with respect to whether it is appropriate for the Unit to
landscape the Easement Areas;and
WHEREAS, the County wishes to reaffirm p its intent for the Unit to engage in
landscaping activities throughout Pelican.Bay,and to that end both parties wish to formalize this
arrangement with the Owner granting the County a Landscape and Maintenance Easement over
the Easement Areas;and
WHEREAS,Owner desires to grant the County this Easement to provide landscaping and
continued maintenance of said landscaping over and upon the Easement Areas;and
WHEREAS,Owner states that ithas full authority to enter into this Easement and that
the signatory has authority to execute this Easement.
NOW THEREFORE,in consideration of the sum of the covenants contained basin,the -
parties agree as follows:
I. The forgoing recitals are true and correct and are hereby expressly incorporated
into and made apart ofthis Easement
Agenda Item#13
Page 2 of 3
2. Owner hereby grants to the County,its successors and assigns,an easement for
landscaping and maintenance purposes over a portion of the Property more
particularly described on the attached Exhibit"A,"the Easement Areas. The County
shall have the right,but not the obligation,to conduct landscaping,as well as to
install irrigation,utilities and lights needed to complement the landscaping in the
Easement Areas.
3. The parties agree that County shall have the right,but not the obligation,to
install,plant, maintain,inspect,remove and replace trees,shrubs,bushes,grass,
plants,groundcovers and other forms of vegetation,and landscaping features to
include irrigation and lighting. No temporary or permanent buildings,structures or
obstructions shall be placed on or over said Easement Area by the Owner,nor shall
the Owner remove any such vegetation.
4. The parties agree that the County shall consider,but is not obligated to grant,
specific landscaping requests from the Owners of the Easement Areas,including the
Pelican Bay Foundation.
5. The parties agree that the County shall have the right to receive compensation for
some or all of the landscaping and related work carried out in the Easement Areas.
6. This Easement shall be binding upon the successors and assigns of the parties.
7. This Easement may be terminated,in whole or in part,by either party giving the
other 30 days written notice.
T.------:— Agenda Item#13
Page3of3
IN snows WHEREOF,S
WHEREOF, oparties have assented this Easemen -:
t this day of ; •
,2015. i
ATTEST: BOARD OF COUNTYCOMMISSIONERS
DINIG.IIT B.BROCK,Clerk COI,LffitCOUNTY,FLORIDA
By. By:
,Deputy Clerk , 1311/44 NANCE,CHAIRMAN - •
WITNESSES: PelicanBayFoundatton,Inc.
• ,! . _
(Signature)
P,;ul Name: - .. Printed Name: -
Title:
E (Signature) - - - - -
Print •• -
STATE OF FLORIDA
COUNriOF COLLIER
The foregoing Landscape and Maintenance Easement acknowledged before me, the
undersigned authority, on this day of , 2015, by
who ( ) is personally known to me or has ( ) produced
as identification.
Notary Public/State of Florida
(SEAL)
Name:-
My Commission moires:
Approved as to form and legality:
•
Jeffrey A.Klatzkow
County Attorney
EXHIBIT"A"
LEGAL DESCRIPXION AND SKETCH OF EASEMENT AREAS
Pelican Bay Services
Municipal Services Taxing Unit
Balance Sheet-February 29,2016
Operating Fund 109-FY 2016
(Unaudited)
Assets
Current Assets
Cash and Investments 2,491,500.48
Interest Receivable -
Improvements,Vehicles& Equipment 811,315.70
Due from Property Appraiser -
Due from Tax Collector -
Total Current Assets $ 3,302,816.18
Total Assets $ 3,302,816.18
Liabilities and Fund Balance
Current Liabilities
Accounts/Trade Payable $ 37,361.30
Accrued Wages Payable -
Goods Received/Inventory Recv'd 50,346.55
Total Liabilities $ 87,707.85
Fund Balance
Fund Balance - unreserved 598,143.64
Excess Revenues (Expenditures) 2,616,964.69
Total Fund Balance 3,215,108.33
Total Liabilities and Fund Balance $ 3,302,816.18
Pelican Bay Services
Municipal Services Taxing Unit
Income Statement w/Budget-February 29,2016
Operating Fund 109-FY 2016
(Unaudited)
Annual YTD YTD
Budget Budget Actual Variance
Operating Revenues:
Carryforward $ 525,300.00 $ 525,300.00 $ 525,300.00 $ -
Special Assessment-Water Management Admin 881,000.00 784,090.00 790,898.00 6,808.00
Special Assessment-Right of Way Beautification 2,459,700.00 2,189,133.00 2,208,182.86 19,049.86
Plan Review Fees - - - -
Miscellaneous(Surplus Sales,Ins.Refunds) - - 2,500.00 2,500.00
Revenue Reserve(est.5%) (167,200.00) - - -
Interest 4,000.00 1,666.67 2,998.31 1,331.64
Total Operating Revenues $ 3,702,800.00 $ 3,500,189.67 $ 3,529,879.17 $ 29,689.50
Operating Expenditures:
Water Management Administration
Payroll Expense $ 75,100.00 $ 32,100.00 $ 34,897.69 $ (2,797.69)
Emergency Maintenace and Repairs 8,800.00 - -IT Direct Capital 700.00 175.00 175.00
IT Office Automation/Billing Hr. 4,100.00 1,025.00 975.00 50.00
Indirect Cost Reimbursement 66,500.00 - - -
Inter Payment/Mnt.Site Ins. Assessment 14,200.00 3,600.00 3,550.00 50.00
Other Contractural Services 49,000.00 20,400.00 20,429.85 (29.85)
Telephone 5,200.00 2,200.00 1,150.47 1,049.53
Postage and Freight 1,200.00 200.00 165.00 35.00
Rent Buildings and Equipment 13,500.00 6,800.00 7,558.90 (758.90)
Insurance-General 900.00 300.00 225.00 75.00
Printing,Binding and Copying 1,800.00 200.00 75.00 125.00
Clerk's Recording Fees 1,000.00 500.00 455.00 45.00
Legal Advertising 1,000.00 - - -
Other Office and Operating Supplies 1,500.00 800.00 905.79 (105.79)
Training and Education(Tuition Reimb.) 2,000.00 500.00 302.67 197.33
Total Water Management Admin Operating $ 246,500.00 $ 68,800.00 $ 70,865.37 $ (2,065.37)
Water Management Field Operations
Payroll Expense $ 142,100.00 $ 47,400.00 $ 44,634.35 $ 2,765.65
Engineering Fees 60,000.00 15,000.00 11,996.00 3,004.00
Flood Control Berm and Swale Mntc. 18,000.00 1,500.00 1,350.00 150.00
Landscape Materials/Replanting Program 8,500.00 1,400.00 750.00 650.00
Flood Control Water Quality Testing Supplies 1,500.00 - 8.43 (8.43)
Interdepartmental Payment(Water Quality Lab) 18,700.00 7,800.00 9,151.01 (1,351.01)
Plan Review Charges 1,500.00 - - -
Other Contractural Services 1,000.00 300.00 251.55 48.45
Temporary Labor 70,000.00 30,100.00 30,715.88 (615.88)
Cell Phones 500.00 200.00 637.25 (437.25)
Trash and Garbage 5,300.00 1,400.00 1,717.88 (317.88)
Motor Pool Rental Charge 200.00 - - -
Insurance-General 2,500.00 625.00 625.00 -
Insurance-Auto 1,000.00 250.00 250.00 -
Building Repairs&Mntc. 500.00 150.00 122.17 27.83
Fleet Maintenance and Parts 18,000.00 6,000.00 4,659.14 1,340.86
Fuel and Lubricants 2,400.00 800.00 561.68 238.32
Tree Triming 100,000.00 37,500.00 35,184.00 2,316.00
Clothing and Uniforms 1,100.00 750.00 784.87 (34.87)
Page 1 of 3
Personal Safety Equipment 800.00 200.00 63.77 136.23
Fertilizer and Herbicides 100,600.00 38,600.00 29,779.81 8,820.19
Other Repairs and Maintenance 1,500.00 100.00 12.50 87.50
Other Operating Supplies and Equipment 2,500.00 1,000.00 1,150.90 (150.90)
Total Water Management Field Operating $ 558,200.00 $ 191,075.00 $ 174,406.19 $ 16,668.81
Right of Way Beautification-Administration
Payroll Expense $ 77,100.00 $ 25,600.00 $ 19,674.99 $ 5,925.01
Emergency Repairs and Maintenance 7,400.00 - - -
IT Capital 300.00 100.00 75.00 25.00
Office Automation 8,100.00 2,025.00 2,025.00 -
Other Contractural Services 49,900.00 20,800.00 20,360.85 439.15
Telephone 5,200.00 2,200.00 1,155.48 1,044.52
Postage 2,000.00 300.00 170.00 130.00
Rent Buildings/Equipment/Storage 14,700.00 7,400.00 7,978.79 (578.79)
Insurance-General 500.00 125.00 125.00 -
Printing,Binding and Copying 2,300.00 200.00 100.00 100.00
Clerk's Recording 1,200.00 500.00 456.00 44.00
Legal Advertising 1,200.00 - - -
Office Supplies General 2,000.00 800.00 633.52 166.48
Training and Education(Tuition Reimb.) 2,200.00 900.00 796.00 104.00
Total Right of Way Beautification Admin Operating $ 174,100.00 $ 60,950.00 $ 53,550.63 $ 7,399.37
Right of Way Beautification-Field Operations
Payroll Expense $ 1,005,800.00 $ 355,100.00 $ 346,144.68 $ 8,955.32
Emergency Maintenance and Repairs 3,300.00 - - -
Recycled Water Use 89,900.00 40,100.00 48,654.08 (8,554.08)
Pest Control 1,000.00 - - -
Landscape Incidentals 2,500.00 1,000.00 515.71 484.29
Other Contractural Services 51,900.00 18,300.00 15,807.60 2,492.40
Temporary Labor 367,000.00 143,100.00 138,230.74 4,869.26
Cellular Telephone 3,800.00 1,300.00 726.79 573.21
Electricity 3,000.00 1,300.00 1,006.40 293.60
Trash and Garbage 15,900.00 6,400.00 7,310.44 (910.44)
Rent Equipment 5,000.00 800.00 574.07 225.93
Motor Pool Rental Charge 100.00 - - -
Insurance-General 8,600.00 2,200.00 2,150.00 50.00
Insurance-Auto 10,200.00 2,600.00 2,550.00 50.00
Building Repairs and Maintenance 500.00 100.00 52.68 47.32
Fleet Maintenance and Parts 45,300.00 15,100.00 14,023.08 1,076.92
Fuel and Lubricants 48,300.00 10,600.00 8,597.48 2,002.52
Licenses,Permits,Training 500.00 500.00 2,275.53 (1,775.53)
Tree Triming 102,700.00 101,700.00 101,100.00 600.00
Clothing and Uniforms 9,500.00 3,400.00 2,985.02 414.98
Personal Safety Equipment 3,500.00 1,500.00 1,613.15 (113.15)
Fertilizer and Herbicides 62,000.00 33,600.00 27,218.94 6,381.06
Landscape Maintenance/Mulch 51,500.00 25,800.00 23,827.15 1,972.85
Landscape Materials 52,000.00 17,500.00 17,536.55 (36.55)
Road/Pathway Repairs(Sharrows) 2,000.00 2,000.00 5,354.20 (3,354.20)
Sprinkler Maintenance 30,000.00 9,500.00 6,101.31 3,398.69
Painting Supplies 500.00 - - -
Traffic Signs 3,000.00 500.00 325.00 175.00
Minor Operating Equipment 3,700.00 1,900.00 3,520.31 (1,620.31)
Other Operating Supplies 9,000.00 4,500.00 6,236.03 (1,736.03)
Total Right of Way Beautification-Field Operating $ 1,992,000.00 $ 800,400.00 $ 784,436.94 $ 15,963.06
Total Operating Expenditures $ 2,970,800.00 $ 1,121,225.00 $ 1,083,259.13 $ 37,965.87
Page 2 of 3
Capital Expenditures:
Water Management Field Operations
Other Machinery and Equipment $ 54,000.00 $ 48,600.00 $ 47,524.41 $ 1,075.59
General - $ - - -
Total Water Management Field Operations Capital $ 54,000.00 $ 48,600.00 $ 47,524.41 $ 1,075.59
Right of Way Beautification-Field
Autos and Trucks $ 116,700.00 79,356.00 $ 76,236.83 $ 3,119.17
Other Machinery and Equipment 57,700.00 46,160.00 45,688.63 471.37
Total Right of Way Beautification-Field Capital $ 174,400.00 $ 125,516.00 $ 121,925.46 $ 3,590.54
Total Capital Expenditures $ 228,400.00 $ 174,116.00 $ 169,449.87 $ 4,666.13
Total Operating Expenditures $ 3,199,200.00 $ 1,295,341.00 $ 1,252,709.00 $ 42,632.00
Non-Operating Expenditures:
Transfer to Fund 322 $ - $ - $ - $ -
Tax Collector Fees 86,000.00 68,800.00 59,972.72 8,827.28
Property Appraiser Fees 55,000.00 46,750.00 44,069.72 2,680.28
Reserves(2 1/2 months for Contingencies) 182,700.00 - - -
Reserves for Capital 200,000.00 - - -
Reserved for Attrition (20,100.00) - - -
Total Non-Operating Expenditures $ 503,600.00 $ 115,550.00 $ 104,042.44 $ 11,507.56
Total Expenditures $ 3,702,800.00 $ 1,410,891.00 $ 1,356,751.44 $ 54,139.56
Net Profit/(Loss) $ - $ 2,089,298.67 $ 2,173,127.73 $ 83,829.06
Page 3 of 3
Pelican Bay Services
Municipal Services Taxing Unit
Balance Sheet-February 29,2016
Street Lighting Fund 778-FY 2016
(Unaudited)
Assets
Current Assets
Cash and Investments $ 1,354,777.95
Interest Receivable -
Improvements, Vehicles & Equipment 28,138.77
Due from Tax Collector 0.21
Total Current Assets $ 1,382,916.93
Total Assets $ 1,382,916.93
Liabilities and Fund Balance
Current Liabilities
Accounts/Trade Payable $ 2,828.80
Goods Received/Inventory Recv'd 12,665.83
Accrued Wages Payable -
Total Liabilities $ 15,494.63
Fund Balance
Fund Balance -unreserved 1,010,189.91
Excess Revenue(Expenditures) 357,232.39
Total Fund Balance 1,367,422.30
Total Liabilities and Fund Balance $ 1,382,916.93
Pelican Bay Services
Municipal Services Taxing Unit
Income Statement w/Budget- February 29, 2016
Street Lighting Fund 778-FY 2016
(Unaudited)
Annual YTD YTD
Budget Budget Actual Variance
Operating Revenues:
Carryforward $ 916,000.00 $ 916,000.00 $ 916,000.00 $ -
Curent Ad Valorem Tax 495,900.00 441,351.00 442,344.66 $ 993.66
Transfer from Tax Collector - - 14.44 $ 14.44
Miscellaneous (i.e. Ins. Refunds, surplus, eta - - 6,338.47 $ 6,338.47
Revenue Reserve (est. 5%) $ (25,000.00) - - $ -
Interest 2,500.00 1,041.67 2,881.89 $ 1,840.22
Total Operating Revenues 1,389,400.00 1,358,392.67 1,367,579.46 9,186.79
Operating Expenditures:
Street Lighting Administration
Payroll Expense $ 74,600.00 $ 24,600.00 $ 16,158.27 $ 8,441.73
Indirect Cost& IT Automation 3,800.00 $ 190.00 150.00 $ 40.00
Other Contractural Services 31,200.00 $ 13,000.00 14,382.60 $ (1,382.60)
Telephone 5,200.00 $ 2,200.00 842.62 $ 1,357.38
Postage and Freight 1,500.00 $ 400.00 265.00 $ 135.00
Rent Buildings/Equipment/Storage 14,300.00 $ 7,200.00 7,793.52 $ (593.52)
Insurance -General 400.00 $ 100.00 100.00 $ -
Printing, Binding and Copying - $ - - $ -
Office Supplies General 800.00 $ 300.00 197.36 $ 102.64
Tuition Reimbursement - $ - - $ -
Other Operating Supplies 1,000.00 $ 300.00 - $ 300.00
Total Street Lighting Admin Operating 132,800.00 48,290.00 39,889.37 8,400.63
Street Lighting Field Operations
Payroll Expense 67,200.00 22,700.00 17,986.17 4,713.83
Enginnering Fees 25,000.00 10,400.00 9,797.50 602.50
Emergency Maintenance & Repairs 9,600.00 7,200.00 6,838.47 361.53
Other Contractual Services 800.00 300.00 251.55 48.45
Temporary Labor 37,400.00 15,600.00 14,415.38 1,184.62
Cellular Telephone 1,000.00 400.00 637.25 (237.25)
Electricity 35,000.00 14,600.00 12,318.26 2,281.74
Insurance-General 800.00 200.00 200.00 -
Insurance-Auto 1,000.00 250.00 250.00 -
Building Maintenace & Repairs 500.00 100.00 30.74 69.26
Fleet Maintenance and Parts 1,800.00 500.00 166.68 333.32
Page 1 of 2
Fuel and Lubricants 800.00 200.00 227.25 (27.25)
Other Equipment Repairs/Supplies - - - -
Personal Safety Equipment 800.00 300.00 397.55 (97.55)
Electrical Contractors 16,400.00 - - -
Light Bulb Ballast 16,800.00 6,100.00 6,820.36 (720.36)
Total Street Lighting Field Operating 214,900.00 78,850.00 70,337.16 8,512.84
Total Street Lighting Expenditures 347,700.00 127,140.00 110,226.53 16,913.47
Capital Expenditures:
Street Lighting Field Operations
Other Machinery/Equipment - - - -
General lmprovements* - - 9,650.00 (9,650.00)
Total Capital Expenditures - - 9,650.00 (9,650.00)
Total Operating Expenditures 347,700.00 127,140.00 119,876.53 7,263.47
Non-Operating Expenditures:
Tax Collector Fees 14,000.00 9,800.00 8,889.75 910.25
Property Appraiser Fees 8,900.00 - - -
Reserve for Future Construction 712,900.00 - - -
Reserves (2 1/2 mos.for Contingencies) 100,000.00 - - -
Reserves for Capital 205,900.00 - - -
Total Non-Operating Expenditures 1,041,700.00 9,800.00 8,889.75 910.25
Total Expenditures 1,389,400.00 136,940.00 128,766.28 8,173.72
Net Profit/(Loss) - 1,221,452.67 1,238,813.18 17,360.51
*Bollards replaced on Ridgewood
Page 2 of 2
Pelican Bay Services
Municipal Services Taxing Unit
Balance Sheet-February 29,2016
Clam Bay Fund 320-FY 2016
(Unaudited)
Assets
Current Assets
Cash and Investments $ 169,945.25
Interest Receivable -
Improvements,Vehicles & Equipment 247,870.29
Due from Tax Collector -
Total Current Assets 417,815.54
Total Assets $ 417,815.54
Liabilities and Fund Balance
Current Liabilities
Accounts/Trade Payable $ 3,881.25
Goods Received/Inventory Recv'd 17,286.00
Accrued Wages Payable -
Total Liabilities 21,167.25
Fund Balance
Fund Balance-unreserved 79,864.28
Excess Revenues (Expenditures) 316,784.01 ,
Total Fund Balance 396,648.29
Total Liabilities and Fund Balance $ 417,815.54
Pelican Bay Services
Municipal Services Taxing Unit
Income Statement w/Budget-February 29, 2016
Clam Bay Fund 320-FY 2016
(Unaudited)
Annual YTD YTD
Budget Budget Actual Variance
Operating Revenues:
Carry Forward $ 80,003.75 $ 80,003.75 $ 80,003.75 $ -
Special Assessment 133,500.00 118,815.00 119,991.09 1,176.09
Transfer from Tax Collector - - - -
Fund 111 - - - -
Revenue Reserve (est. 5%) (6,700.00) - - -
Interest 500.00 200.00 341.23 141.23
Total Operating Revenues $ 207,303.75 $ 199,018.75 $ 200,336.07 $ 1,317.32
Operating Expenditures:
Clam Bay Restoration
Engineering Fees $ 56,091.10 $ 28,045.55 $ 23,891.92 $ 4,153.63
Other Contractural Services 18,934.27 $ 12,307.28 9,900.00 2,407.28
Tree Trimming 60,424.00 30,212.00 27,578.00 2,634.00
Other Equipment Repairs 1,077.77 - - -
Aerial Photography 24,788.60 - - -
Minor Operating 9,188.01 - -
Other Operating Supplies 2,000.00 - - -
Total Clam Bay Restoration $ 172,503.75 70,564.83 $ 61,369.92 $ 9,194.91
Clam Bay Ecosystem
Engineering Fees $ - - $ - $ -
Licenses and Permits - - - -
Other Contractual Services - - - -
Total Clam Bay Ecosystem $ - $ - $ - $ -
Capital Expenditures:
Clam Bay Restoration
Other Machinery and Equipment $ 11,000.00 $ - $ - $ -
Total Capital Expenditures $ 11,000.00 $ - $ - $ -
Total Clam Bay Operating Expenditures $ 183,503.75 $ 70,564.83 $ 61,369.92 $ 9,194.91
Page 1 of 2
Non-Operating Expenditures:
Tax Collector Fees $ 3,600.00 $ 2,880.00 $ 2,399.74 $ 480.26
Property Appraiser Fees 2,700.00 1,890.00 1,681.79 208.21
Reserves for Contingencies 17,500.00 - - -
Total Non-Operating Expenditures $ 23,800.00 $ 4,770.00 $ 4,081.53 $ 688.47
Total Expenditures $ 207,303.75 $ 75,334.83 $ 65,451.45 $ 9,883.38
Net Profit/(Loss) $ - $ 123,683.92 $ 134,884.62 $ 11,200.70
Page 2 of 2
Pelican Bay Services
Municipal Services Taxing Unit
Balance Sheet-February 29, 2016
Capital Projects Fund 322-FY 2016
(Unaudited)
Assets
Current Assets
Cash and Investments $ 1,592,381.55
Interest Receivable -
Improvements, Vehicles & Equipment 2,282,627.55
Due from Tax Collector -
Total Current Assets 3,875,009.10
Total Assets $ 3,875,009.10
Liabilities and Fund Balance
Current Liabilities
Accounts/Trade Payable $ 3,399.20
Goods Received Inv. Received 2,544.00
Total Liabilities 5,943.20
Fund Balance
Fund Balance -unreserved 1,145,309.57
Excess Revenues (Expenditures) 2,723,756.33
Total Fund Balance 3,869,065.90
Total Liabilities and Fund Balance $ 3,875,009.10
Pelican Bay Services
Municipal Services Taxing Unit
Income Statement w/Budget-February 29, 2016
Capital Projects Fund 322-FY 2016
(Unaudited)
Annual Amended YTD YTD
Budget Budget Actual Variance
Operating Revenues:
Carry Forward $ 1,361,477.09 $ 1,361,477.09 $ 1,361,477.09 $ -
Transfer from Fund 109 General - - - -
Miscellaneous - - - -
Special Assessment 400,700.00 356,623.00 359,277.65 2,654.65
Transfer from Tax Collector - - - -
Revenue Reserve (est. 5%) (20,300.00) - -
Interest 5,000.00 2,083.33 3,818.03 1,734.70
Total Operating Revenues $ 1,746,877.09 $ 1,720,183.42 $ 1,724,572.77 $ 4,389.35
Operating Expenditures:
Irrigation&Landscaping
Hardscape Project (50066)
Engineering Fees $ 56,063.32 $ 5,606.33 $ 5,381.50 $ 224.83
Other Contractural Services 611,987.00 - - -
Rent Equipment 635.50 - - -
Sprinkler System Repairs 3,650.52 - - -
Landscape Materials 88,206.75 - - -
Permits - - - -
Signs & Posts (Share the Road) - - -
Electrical - - - -
Other Operating Supplies 3,489.25 - - -
Traffic Sign Restoration Project(50103)
Traffic Signs 68,834.00 - - -
Lake Aeration (50108)
Improvements 100,020.77 - - -
North Berm Restoration (50107)
Other Contractural Services 25,400.13 - - -
Beach Renourishment (50126)
Other Contractural Services 400,000.00 - - -
Lake Bank Project(51026)
Swale &Slope Maintenance 40,842.75 10,210.69 8,119.20 2,091.49
Engineering Fees 110,500.00 16,575.00 - 16,575.00
Landscape Materials 2,940.86 - - -
Other Contractural Services 106,306.24 106,306.24 124,990.00 (18,683.76)
Upgrade Irrigation System (51145)
Page 1 of 2
Improvements 116,000.00 - -
Total Irrigation & Landscaping Expenditures $ 1,734,877.09 $ 138,698.26 $ 138,490.70 $ 207.56
Non-Operating Expenditures:
Tax Collector Fees $ 8,000.00 $ 7,200.00 $ 7,185.32 $ 14.68
Property Appraiser Fees 4,000.00 4,000.00 5,040.49 (1,040.49)
Revenue for Contingencies - - -
Total Non-Operating Expenditures: $ 12,000.00 $ 11,200.00 $ 12,225.81 $ (1,025.81)
Total Expenditures $ 1,746,877.09 $ 149,898.26 $ 150,716.51 $ (818.25)
Net Profit/(Loss) $ - $ 1,570,285.16 $ 1,573,856.26 $ 3,571.10
Page 2 of 2
Pelican Bay Services
Municipal Services Taxing Unit
Income Statement w/ Budget- February 29, 2016
Clam Bay Ecosystem Fund 111 - FY 2016
(Unaudited)
Amended YTD YTD
Budget Budget Actual Variance
Operating Revenues:
Fund 111 Distribution $ 150,000.00 $ 150,000.00 $ 150,000.00 $ -
Total Operating Revenues $ 150,000.00 $ 150,000.00 $ 150,000.00 $ -
Operating Expenditures:
Clam Bay Dredging
Engineering Fees $ - $ - $ - $ -
Other Contractural Services 150,000.00 $ 15,000.00 11,630.08 3,369.92
Total Clam Bay Dreging $ 150,000.00 $ 15,000.00 $ 11,630.08 $ 3,369.92
Capital Expenditures:
Clam Bay Restoration
Improvements General $ - $ - $ - $ -
Total Capital Expenditures $ - $ - $ - $ -
Total Clam Bay Operating Expenditures $ 150,000.00 $ 15,000.00 $ 11,630.08 $ 3,369.92
Net Profit/(Loss) $ - $ 135,000.00 $ 138,369.92 $ 3,369.92
PBSD Landscaping
PBSD spends about 63% of its non ad valorem assessment on landscaping.
I served for 3.5 years on the PBSD Board and the Budget Committee before
I understood how PBSD's landscaping funds were allocated. I think all Board
members should have this information.
PBSD uses 14.74 full-time equivalent(FTE) County employees to perform
landscaping work. These employees are paid 8 hours of overtime every week,
except for a few of them who are supervisors. The cost of this overtime pay adds
about 20%to salary cost. The cost of the benefits provided to County employees
adds about 50%to salary cost. This makes the average cost for each County
employee performing PBSD landscaping in FY16 about$64,616. The increase in
salary for PBSD/County landscaping employees from FY15 to FY16 was about 6.9%,
four times the consumer price index of 1.7%.
PBSD also uses 13 temporary workers who are paid 8 hours of overtime each week.
Private vendors are used to perform selected work,such as tree trimming.
Why present this information now?
• The Budget Committee has been told that the PBSD staff will request
additional funds for plants,tree trimming,mulch, fertilizer,etc.for FY17.
One way to provide revenue for these needs is to explore ways to reduce
labor and the related vehicle and equipment costs.
• PBSD has used the same landscaping model for several decades,and it is no
longer in sync with Collier County that uses private vendors for all its
landscaping work and with most public and private entities that have
reviewed and rebalanced their use of in-house employees and private
vendors in the last several decades. Nor is PBSD's use of guaranteed
overtime pay in sync with practices used by most businesses and
governmental entities in the 21st century. Some of PBSD's landscaping work
requires specialized skill sets. Thus it may be appropriate to spend about
$65,000 for these employees. Much of PBSD's landscaping work does not
require high skill levels. Thus exploring ways to accomplish these tasks at
competitive costs in the local market place should be considered on behalf of
PB residential and commercial members who pay for the landscaping.
I am not suggesting that PBSD consider reducing the level of landscaping services it
provides PB members. What I am suggesting is that PBSD explore updating its
decades-old model for providing landscaping services so that it matches the needs
and competitive costs of 2016 and beyond.
Prepared by Susan O'Brien
March 2016
PBSD/PBF Landscaping
For several decades PBSD has performed landscaping on about 48 acres of private property
in Pelican Bay(PB).The Pelican Bay Foundation (PBF) owns most of this private property.
PBSD also performs landscaping on about 44 acres of land in the public right-of-way in PB.1
Why is PBSD performing landscaping work on private property being discussed now?
• No landscaping agreement has ever been executed between PBSD and the private
parties. Such agreements outline the landscaping services to be provided and the
compensation for these services. PBSD's administrator, Neil Dorrill,has advocated
the use of landscaping agreements.
• While PBSD's ordinance (attached) includes language about providing landscaping
beautification in selected parts of PB,the corresponding landscaping easements
have never been obtained. This means that PBSD doesn't have the legal framework
to access private property to perform landscaping.
• About a year ago County Attorney Jeffrey Klatzkow was asked to decide whether the
PBSD or PBF was responsible for resurfacing the pathway along Oakmont Lake. In
his legal opinion (attached), Mr.Klatzkow not only responded to the specific
question about the pathway, but responded in a more general way,stating that
PBSD funds were considered public funds and that the Florida Constitution
prohibits the use of public funds for private purposes. Prior to this legal opinion,
PBSD Board members were not aware that PBSD's funds are legally considered
public funds that cannot be used for private purposes. Continuing to use PBSD
public funds for private purposes puts the PBSD Board in the untenable position of
knowingly violating the Florida Constitution. Publicly disregarding County Attorney
Klatzkow's legal opinion puts the PBSD Board in the untenable position of
challenging the County official who interprets the law for Collier County.
At its February 2016,meeting the PBSD Board approved a draft landscaping easement
document that the private parties can use to ask the BCC to grant landscaping easements so
PBSD can perform landscaping on private property. If easements were executed,the PBSD
Board could consider what compensation, if any,to seek from the private parties.
The private parties have the option of using private vendors to perform their landscaping
work. If this were done, PB members would pay more to the PBF and less to the PBSD for
landscaping.
Prepared by Susan O'Brien
March 2016
1 Acreage based on survey completed by Agnoli, Barber&Brundage in 2015.
EXECUTIVE SUMMARY
Recommendation to adopt an Ordinance amending Ordinance No. 2002-27, as amended,
which created the Pelican Bay Municipal Service Taxing and Benefit Unit, to clarify that
beach renourishment is one of the purposes of the Unit.
OBJECTIVE: To add expressly beach renourishment to Section Four of Ordinance No. 2002-
27, entitled, "Purpose;Powers."
CONSIDERATIONS: There have been discussions whether the present Pelican Bay MSTBU
Ordinance authorizes the expenditure of MSTBU funds for beach renourishment. To bring
clarity to the issue, and to effectively end any uncertainty and further debate, we are asking the
Board to expressly authorize the Pelican Bay MSTBU to utilize its funds for such a purpose.
Section Four of Ordinance No. 2002-27, as amended, sets forth the purpose and powers of the
Unit. The proposed amendment(below) expressly adds beach renourishment to this section.
"SECTION FOUR: Purpose;powers. Ole-6(OA it/c
The Unit is formed for the purpose of providing street lighting, water
management, beach renourishment,ambient noise management, extraordinary law
enforcement service and beautification, including but not limited to beautification
of recreation facilities, sidewalk, street and median areas, identification markers,
the maintenance of conservation or preserve areas including the restoration of the
mangrove forest preserve and to fmance the landscaping beautification of only
that portion of U.S. 41 from Pine Ridge Road to Vanderbilt Beach Road in the
above-described taxing and benefit unit and to that end shall possess all the
powers to do all things reasonably necessary to provide such services. The Unit
will be solely responsible for advising the County on dredging and maintaining
Clam Pass for the purpose of enhancing the health of the affected mangrove
forest,and will manage such activities for the County."
FISCAL IMPACT: Cost of advertising the proposed Ordinance is approximately $300.00 and
funds are available in Pelican Bay Services Division Fund 109.
GROWTH MANAGEMENT IMPACT: None.
LEGAL CONSIDERATIONS: The County Attorney drafted the proposed ordinance and
approved it as to form and legality. Majority support is required for approval. —JAK
RECOMMENDATION: That the Board of County Commissioners adopts the attached
Ordinance amending Ordinance No. 2002-27, as amended, to clarify that beach renourishment is
one of the purposes of the Unit.
PREPARED BY: Mary McCaughtry, Operations Analyst,Pelican Bay Services Division
Oa_krnont Lake Pathway
rabruary 25,2015 at 1• 33 AM
N:a Dorn'li .__°_.; r'_,-. ,Richard Yovanovich ., aan;.iga Crwn,Jim Hoppensteadt z.
Re.=n:ekUsay- „-: =•, _ :' ::�. HilierGaorBia .:
Gentlemen:
You have asked me to opine as to who is responsible for the maintenance of the pathway which in part parallels
Oakmont Lake. In keeping with this request, I have reviewed the information given to me (which is attached),
inspected the pathway last Friday,and have spoken with Mr.Dorrill.
The argument that the Pelican Bay Services Division is responsible for the pathway's maintenance centers around
a 1990 lake maintenance easement g,anted to the Division. I do not believe that it falls within the scope of that
easement,however,as the pathway serves no drainage purpose.As the pathway does not fall within the scope of the
easement, maintenance follows ownership, which for now appears to test with the Foundation. Occasional
maintenance by the Division of the pathway did not convert the pathway to public ownership.
With that said,I note that the pathway connects several residential neighborhoods with a playground and in my
view operates in the same manner as a sidewalk would. Mr.Dorrill has advised me that the Pelican Bay Services
Division has historically maintained the sidewalks throughout Pelican Bay.As set forth below,with the consent of all
parties,this pathway can become a part of the sidewalk inventory maintained by the Division.
Article VII,section 10,Florida Constitution,prohibits from using their taxing power or pledging public
credit to aid any private person or entity_ In order to satisfy Article VII, section 10, Florida Constitution, the
expenditure of county funds,must be for a.public purpose. The Attorney General,in several opinions conceuiing
whether public funds may be expended for improvements to right or interest in such property or whether the pub]cc has
considered whether the governmental entity has-a property ig
an easement or right to use the property,See AGO 2002-48,attached above.
The Pelican Bay Services.Division is a unit of Collier County government. In order for the Division to utilize
public funds to maintain the Oakmont Lake Pathway
(as 1VISTIT dollars are public funds),the pathway should be in
some fond of public ownership.Ownership can either be in fee Or by an easement.
An acceptable approach would be for the Foundation to either quitclaim the pathway to the County in fee or grant
the County a public access easement over the pathway.The Board of County Commissioners would need to accept
the conveyance. Whether the acceptance is conditioned on the Foundation providing some funding to bring or
pathway tip to acceptable standards is an issue that I will defer to you to negotiate. As you know,eB lardsp etc) o
many years has been to generally condition acceptance of infrastructure (roads, sidewalks, on
meeting County standards before accepting for future maintenance.With that said,like all policies,this requirement
can be waived.
Jeffrey A.Klatzkow
County Attorney
(239)-252-2614
•