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Minutes 01/11/2016 PELICAN BAY SERVICES DIVISION LANDSCAPE & SAFETY COMMITTEE MEETING JANUARY 11,2016 The Landscape & Safety Committee of the Pelican Bay Services Division met on Monday, January 11 at 9:00 a.m. at the Community Center at Pelican Bay, located at 8960 Hammock Oak Drive,Naples, Florida 34108. The following members attended. Landscape & Safety Committee Ken Dawson (absent) Joe Chicurel, Chairman Scott Streckenbein Tom Cravens Gary Ventress Pelican Bay Services Division Staff Mary McCaughtry, Operations Analyst Neil Dorrill, Administrator Lisa Jacob, Associate Project Manager Marion Bolick, Operations Manager Barbara Shea, Recording Secretary Also Present Neal Bohannon, Collier County Sheriffs Office Mike Shepherd, PBSD Thomas Folden, Collier County Sheriffs Office Jake Walker, Collier County Sheriffs Office Robert Naegele, PBPOA APPROVED AGENDA (AS PRESENTED) 1. Call to order 2. Agenda approval 3. Approval of Landscape & Safety Committee 11/16/15 minutes 4. Audience comments 5. Administrator's report a. Update on the PB Foundation remediation of Oakmont Lake Path safety issues. 6. Analysis of extra police patrols data(verbal vs. written warnings) 7. *Pelican Bay Landscaping Goals and Guidelines finalization 8. Landscape Update and"drive around"report a. Update on solving the Avalon and L'Ambiance corners with PB Blvd. (see photos) b. Hammock Oak median plant overgrowth c. Pine straw mulching throughout Pelican Bay 9. Discussion of traffic pattern and lights at Pelican Bay Blvd. North exit 10. Old business 11. New business 12. Adjournment ROLL CALL Mr. Dawson was absent and a quorum was established AGENDA APPROVAL 1 Pelican Bay Services Division Landscape & Safety Committee Meeting January 11,2016 Mr. Cravens motioned,Mr. Ventress seconded to approve the agenda as presented. The motion carried unanimously. APPROVAL OF 11/16/15 MEETING MINUTES Mr. Cravens motioned, Mr. Ventress seconded to. approve the 11/16/15 meeting minutes as presented. The motion carried unanimously. AUDIENCE COMMENTS None UPDATE ON THE PB FOUNDATION REMEDIATION OF OAKMONT LAKE PATH SAFETY ISSUES Mr. Dorrill has directed staff to obtain a quote to grade and sod the drop-off areas on Oakmont Lake Path and will discuss the quote with Jim Hoppensteadt, Foundation President. ANALYSIS OF EXTRA POLICE PATROLS DATA (VERBAL VS. WRITTEN WARNINGS) Dr. Chicurel reported on the extra police patrols from 11/20/15-01/06/16 which included data on citations and warnings issued. Stop sign violations were the highest number of violations followed by speeding. Sergeant Walker, Collier County Sheriff's Office, discussed issues surrounding verbal vs. written warnings. Bob Naegele, PBPOA, commented on the continued sightings of car carriers illegally parked on Pelican Bay Blvd. and the need for a better solution to "warnings." He suggested that a representative attend the Presidents Council meeting on 01/12/16 to urge residents to inform their car-carrier companies to off-load vehicles in a parking lot instead of illegally parking on Pelican Bay roads. Mr. Dorrill suggested exploring a possible "designated drop-off site," such as the Presbyterian Church or Foundation parking lot. He will work with the Foundation to identify a site. A parking agreement would need to be signed with the respective property owner of the selected site and include an indemnification clause. PELICAN BAY LANDSCAPING GOALS AND GUIDELINES FINALIZATION Dr. Chicurel provided a slideshow presentation of photos taken of areas in Pelican Bay for which the PBSD is responsible. Examples were shown of attractive and unattractive landscaped areas, landscaping in need of maintenance, as well as areas with line-of-sight issues. Committee members discussed the following key elements of landscaping goals and guidelines: (1) The beauty of Pelican Bay is the second most cited reason why Pelican Bay residents have chosen Pelican Bay over other communities. (2) Landscape architects are not infallible. Their past recommendations for plantings chosen for the medians have resulted in line-of-sight issues. (3) Grass should be considered the key element to correct line-of-sight issues. Mr. Bolick will explore different types of turf that can grow under shady tree canopies for possible replacement of certain median landscaping. (4) Some landscape improvements should be 2 Pelican Bay Services Division Landscape& Safety Committee Meeting January 11,2016 coordinated and completed at the same time as the installation of the new irrigation system. The need for re-grading of any of the medians should be considered at that time. By consensus,the committee agreed to make the following two changes to the draft document"Pelican Bay Landscaping Goals and Guidelines:" Item II., replace the words "wherever possible"with"when appropriate." Item III., remove the words "wherever possible." Mr. Cravens motioned,Mr. Streckenbein seconded to recommend to the full PBSD Board that they approve the "Pelican Bay Landscaping Goals and Guidelines" as amended today. The motion carried unanimously. LANDSCAPE UPDATE AND "DRIVE AROUND" REPORT Dr. Chicurel reported on his monthly"drive around"with Mr. Bolick. He suggested that architectural designs did not align with line-of-sight state law requirements. He also recommended that annual mulching be increased to at least semi-annual and that this issue should be included in FY17 budget discussions. Mr. Bolick provided an update on improvements to the Avalon and L'Ambiance corners with Pelican Bay Blvd. Bare spots are being replanted and irrigation to those areas is being improved. DISCUSSION OF TRAFFIC PATTERN AND LIGHTS AT PELICAN BAY BLVD. NORTH EXIT Dr. Chicurel reported on the response received from Collier County regarding the traffic pattern at the traffic light at the Pelican Bay Blvd. North exit, which stated that the FDOT would have to be contacted to conduct a study of this intersection which may result in a revision of lane assignments for vehicles exiting Pelican Bay. If the FDOT added a green left turn arrow, this would likely result in one left turn lane and one lane shared for both right turns and through traffic. Committee members discussed the possibility of changing the timing of the traffic light to stagger the green light to traffic exiting Pelican Bay and traffic heading westbound onto Tamiami Trail or into Pelican Bay. The committee chose not to pursue this issue at this time. OLD BUSINESS None NEW BUSINESS None ADJOURNMENT The meeting was adjourned at 10:23 a.m. 4r _ Jo: Chicurel, Chairman Minutes approved [ 1 as presented OR [ V 1 as amended ON [ Dd/a-L-//4 ] date 1 / 3