Backup Documents 09/09/2014 Item #16C8 ORIGINAL DOCUMENTS CHECKLIST & ROUTIN
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SEN
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. Die completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1.
2.
3. County Attorney Office County Attorney Office ?(?4 V/Vi
4. BCC Office Board of County T\ 1'
Commissioners \X-731/ 9.1tZk‘A
5. Minutes and Records Clerk of Court's Office -12()r\ la(1l f lq t2:54
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the
addressees above,may need to contact staff for additional or missing information.
Name of Primary Staff Phone Number
_Contact/ Department A L\G ct •k So Q c5ZC Q'�'�,. Z -�-$ -53��.
Agenda Date Item was _ /Agenda Item Number O�-G-'% _
Approved by the BCC ci q t l t4 3.�t'Grr 5s9 12.4313 l/
Type of Document Number of Original
Attached 1oJ012,u 0'l e..,/- Documents Attached `
PO number or account
number if document is `N /
I to be recorded Y
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A" in the Not Applicable column, whichever is Yes N/A(Not
appropriate. (Init� Applicable)
1. Does the document require the chairman's original signature?
2. Does the document need to be sent to another agency for additional signatures? If yes,
provide the Contact Information(Name; Agency; Address; Phone)on an attached sheet. - -
3. Original document has been signed/initialed for legal sufficiency. (All documents to be
signed by the Chairman, with the exception of most letters, must be reviewed and signed 7-77
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's
Office and all other parties except the BCC Chairman and the Clerk to the Board '- �
5. The Chairman's signature line date has been entered as the date of BCC approval of the ---
document or the final negotiated contract date whichever is applicable. _
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's ---,—
signature and initials are required. .N,
7. In most cases(some contracts are an exception),the original document and this routing slip
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of our deadlines!
8. The document was approved by the BCC oh `- l' (enter date)and all changes made
during the meeting have been incorporated in the attached document. The County .��
Attorney's Office has reviewed the changes,if applicable.
9. Initials of attorney verifying that the attached document is the version approved by the
BCC,all changes directed by the BCC have been made,and the document is ready for i I,‘ .,
Chairman's signature.
I: Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,'-� �Revised 11/30/12
16C8 3
Ann P. Jennejohn
From: Ann P.Jennejohn
Sent: Tuesday, September 16, 2014 2:05 PM
To: Abbott, Alicia
Subject: 9-9-14 Items#16C3 C8
Attachments: #14-6213-4 (Mitchell &Stark).pdf; #14-6213-3 (Douglas N. Higgins).pdf
Hi Alicia,
I've attached signed copies of Item #16C3 & #16C8
from last week's Board Meeting for your records;
RFQ work order #14-6213-4 w/Mitchell & Stark and
RFQ work order#14-6213-3 w/bouglas N. Higgins.
Would you like me to send you paper copies of the two documents also?
I'd be happy to do that, please just let me know when you have a minute.
Thank you!
Ann Jennejohn, Deputy Clerk
Clerk of the Circuit Court
Collier County Board's Minutes & Records Dept.
239-252-8406
239-252-8408 (Fax)
1
1 6C8
RFP 414-6213-3
WORK ORDER/PURCHASE ORDER
Contract 14-6213 "Underground Utility Contractors"
Contract Expiration Date: July 7, 2016 ✓
This Work Order is for General Utility Contracting services for work known as:
Project Name: RFQ #14-6213-3 SCRWTP Upgrades to Pigging Station
Project No: 70030.5 v'
The work is specified in the proposal dated August 4, 2014 which is attached hereto and made a part
of this Work Order. In accordance with Terms and Conditions of the Agreement referenced above,
Request for Quotation #14-6213 and Addendum 1, this Work Order/Purchase Order is assigned to:
Douglas N. Higgins, Inc. ✓
Scope of Work: As detailed in the attached proposal and the following:
* Task I Mobilization/Demobilization
* Task II Concrete Work(New pads, new supports and removal of supports)
* Task III Backflow Preventer with adjustable Supports
* "Task IV Ductile Iron Pipe and Fittings
* Task V 30" Gate Valves
* Task VI Pig Receiver with 6" Plug Valve, 2"ARV and 6" .Disconnect
* Task VII Project Allowance
f
Schedule of Work: Complete work within 210 days from the date of the Notice to Proceed which is
accompanying this Work Order. The Consultant agrees that any Work Order that extends beyond the
expiration date of Agreement # 14-6213 will survive and remain subject to the terms and conditions
of that Agreement until the completion or termination of this Work Order.
Compensation: In accordance with the Agreement referenced above, the County will compensate the
Firm in accordance with following method(s): 11 Negotiated Lump Sum (NLS) (Lump Sum Plus
Reimbursable Costs (LS+RC) l,►•�Time & Material (T&M) (established hourly rate — Schedule A) (l
Cost Plus Fixed Fee (CPFF), (define which method will be used for which tasks) as provided in the
attached proposal.
Task I $ 9,000.00 LS
Task II $ 29,000.00 LS
Task III $ 12,000.00 LS
Task IV $ 110,400.00 LS
Task V $ 72,000.00 LS -
Task VI $ 62,000.00 LS -
Task VII $ 4,000.00 T&M
TOTAL FE ✓ $ 298,400.00 LS & T&M
PREPARED BY: t. _ • 1..I:,'.,k I
Alicia Abbott, Project Manager ate
Planning& Project Management Department
(‘ 1\
• Page 1 of 3
i
, , ,
RPP,i 14-6213-3
1 6C8
fe, i I Li( I !Li
s
APPROVED BY: At
Mark J. Sun .! , '.E., Principal Project Manager Date
Planning& Proje Management Department
APPROVED BY: -Ctt)�o " "/If-" j I .___
Randy I� is, SCRWTP Manager Date
APPROVED BY: rtiu
P. •, Libby, Water D. tt bution Manager Date
,_
APPROVED BY: , 8r /[
/
Steve les n -r Pirector )at.
APPROVED BY: I/ . / o f iti- b`t"
To Chmelik,P.E.,Director Date
Pla 'iig.,Project Management Department
APPROVED BY: /.... .,
i
Joe B- o - Utilities Operations Support Director ate
APPROVED BY: 1/741t, -c/6,1 ` ` U �, ,1 t 9-
Sw nsoz4-Tall,Procurement Strategist Date
APPROVED BY: —. - -r __ Vi"�G
George Yilmaz, Public Utilities Administrator Date
By the signature below, the Firm (including employees, officers and/or agents) certifies, and hereby
discloses,that, to the best of their knowledge and belief, all relevant facts concerning past, present, or
currently planned interest or activity (financial, contractual, organizational, or otherwise) which
relates to the proposed work; and bear on whether the Firm has a potential conflict have been fully
disclosed.
Additionally, the Firm agrees to notify the Procurement Director, in writing within 48 hours of
learning of any actual or potential conflict of interest that arises during the Work Order and/or project
duration.
ACCEPTED BY: Dou j -`__'. I
s:'441.1111irb.„ - ,' c ,- 7%.
Name & Title of Authorized Company Officer Date
(Remainder of page intetztiotral/v left`blank)
RFP#14-6213-3 �. 6C8
IN WITNESS WHEREOF, the parties hereto, have each, respectively, by an authorized person or
agent, have executed this Work Order on the date and year first written below.
ATTEST: BOARD OF COUNTY COMMISSIONERS
Dwight E. Brock, Clerk of Courts COLLIE'.COUNTY, FLORIDA
BY: _.... '�_.II • By: f� .L�
f�f�� om Henning, Chair 0.an c
Dated: 1�Z!�� \\�
(SEAL)
Attest as,fv hairman's Name of Firm: Douglas N. Higgins, Inc.
signature,only
First Witness Signature
grZ-07 ro 3,9-2-re Gc
L\cA rN k-9112.a k 1 TType/print signature and titleT
TType/print witness name
(1,4
Second Witness
ec/
TType/print witness nameT
Approved as to Form nd Legality:
X9/ /2
Assisfnt County Attorney
SCOt f A-A. L.,
Print Name
Item# Vita
AgendaC — `�►-
Date
k te c d c 1t--`
Ameicr
Des Orr-
Page 3 of 3
�r� --- --
Administrative Setvices Division -
Purchasing
REQUEST FOR QUOTATIONS FOR MULTIPLE PROJECTS UNDER
CONTRACTS#14-6213
"Annual Contract for Underground Utilities&General Contractors
Date: July 10, 2014
From: Swainson Hall, Procurement Strategist
39-252-8935, Telephone Number
239-252-6334, Fax Number
SvwainmonHa||@coUiergov,net
To: Prospective Vendors
Subject: RFD#i4'S213'3-SCRVVTP Upgrades ho Pigging Station($5DOk)
As provided in the referenced contract, the Collier County Purchasing Department is soliciting
quotes for the referenced project.
RFQ Due Date: 4:00 PM 8/4/14
10:00 AM 7/23/14
Pre-Quote Meeting SCRWTP 3851 City Gate Drive
Cl&AOead|ine: 5:00 PM 7/28/14
18O days substantiaK3O days finaV21O
Number of Days to Final Completion: total
Plans and 8oeoa� Yes
�
Liquidated Damages: $1,520 per day
Payment& Performance Bonds Yes
Direct Material Purchase No
Your quotation response for this project iodueOo |mderthanthedehemndU0neapooifiedobnve. VVe
will not accept any quotation responses later than the noted time and date. If your firm is unable to
respond electronically, your quotation must be received in the office of the Purchasing Department at
the above referenced address no later than the time and date specified. We look forward to your
participation in this request for informationfquotation process.
Douglas N. Higgins, Inc.
Firm's Complete Legal Name
239-774-3130 .
Number
Signature
Rew&zna|yW•r 8/icePresident
Title (7 b'
Bn�dyBa�obme gill
/ //7
Print Name Date '
C: Alicia Abbott, Project Manager
Rpow+um-o
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- Email: SwainsonHall@colliergov net
Ct) ler Couvity Telephone: (239)252-8935
FAX: (239) 252-6334
Administrative Seivices DitAsion
Purchasing
ADDENDUM #1
Memorandum
Date: July 29, 2014
From: Swainson Hall, Procurement Strategist
To: Potential Proposers
Subject: Addendum#1 —RFQ#14-6213-3—SCRWTP Upgrades to Pigging Station ($300k)
The following clarifications are issued as an addendum identifying the following changes for the
referenced solicitation:
CHANGE:
in the Specifications:
1. Specification No.4 on G-1
Replace paragraph as follows:
"4. Flange adapters or like devices will not be permitted.All below grade piping shall be
restrained mechanical joint and all above grade piping shall be flanged."
.0 2. Specification No. 6 on G-1
44. Add paragraph as follows:
"For manual gear actuators on gate valves, manual operator input effort to the hand wheel
shall be a maximum of 40 ft-lbs for operating the valve from full open to full close, under
any conditions. Gear actuators shall indicate valve position and have adjustable stops.
Maximum hand wheel size shall be 24-in diameter."
3. Specification No. 7 on G-1
Add paragraph as follows:
"7, Contractor to install a 10-ft wide strip of Grout-Filled Rubble(Bank and Shore
Protection)per FDOT Specification 530-2.2.1 from three feet beyond the pond's edge of
bottom to three feet beyond the drip line of the discharge pipe. Grout must meet the follow
specifications:
a. The grout for the riprap shall be a fine aggregate concrete consisting of a
mixture of Portland cement, fine aggregate, and water proportioned and mixed as
to provide a pumpable slurry.Admixtures and/or pozzolan may be used with the
approval of the Engineer.
1
b. Portland cement shall conform to ASTM C150 Type I or Type II. 1 6 &a
c. Fine mte shall conhzrntoAGTK8C33 except as to grading Aggregate
grading shall be reasonably consistent and shall be well graded from the
maximum size which can be conveniently handled with available pumping
equipment.
d. Water for mixing shall be clean and free from adverse amounts of oil, acid, salt,
alkali, organic matter or deleterious substances.
e. Pozzo|3n. if used, shall conform hmASTK8CO18, Type N, F. orC.
f. Admixtures A water reducer conforming to ASTM C494 to reduce segregation,
increase workability and pumpability, improve strength and increase water
tightness. If an air-entraining agent is used, it shall not exceed seven (7) percent
of the volume of the grout.
g. Materials shall be proportioned topondumaa hardened concrete with a
minimum compressive strength of 2,500 psi at 28 days based on specimens
molded and tested in accordance with ASTM C31 and C39."
In the General Notes:
1. Note 2 on Sheet G-1
Replace paragraph as follows:
"2. It is the contractor's responsibility to replace any existing landscaping (i.e. sod, bushes,
trees, etc.), sprinkler heads and fencing that may have to be removed or has been
damaged during construction. Contractor to replace or repair any damaged property or
improvements (i.e. berms, grading, etc.)to a condition equal or better than existed prior to
construction."
Design Clarification:
1. Contractor shall be responsible for purchasing all materials.
If you require additional information please post a question on the Online Bidding site or contact me
using the above contact information.
c: Alicia Abbott, Project Manager
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