Backup Documents 09/09/2014 Item #16C3 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SEN O
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SI N�
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must he received in the County Attorney Office no later
than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1.
•
2.
3. County Attorney Office County Attorney Office W Piek
4. BCC Office Board of County T
Commissioners \f\? / 9\kZ\ 4
5. Minutes and Records Clerk of Court's Office cl"m Ct(12-110 tZY PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the
addressees above,may need to contact staff for additional or missing information.
Name of Primary Staff Phone Number
Contact/ Department r“-\ C‘'A ke ad- 1 Q CD 13 _a-3ck-a_sa"'s3A -
Agenda Date Item was Agenda Item Number
Approved by the BCC ������ -M �� 12,88 2 i- j- \Lo-( '"`J'
Type of Document Number of Original
Attached \/ v IQ.VC OsC ,„-p,{' Documents Attached k CC eS
PO number or account
number if document is ;(11a .,
to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A" in the Not Applicable column, whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
I. Does the document require the chairman's original signature?
2. Does the document need to be sent to another agency for additional signatures? If yes, z.D '.
provide the Contact Information(Name; Agency; Address; Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be
signed by the Chairman, with the exception of most letters, must be reviewed and signed S t
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the
document or the final negotiated contract date whichever is applicable. c..6\-k.,
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's
signature and initials are required. ?V.--
7. In most cases(some contracts are an exception),the original document and this routing slip
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain --S �
time frame or the BCC's actions are nullified. B awa a of your deadlines!
8. The document was approved by the BCC on � ( enter date)and all changes made ?� 456,6 ;
during the meeting have been incorporated in the attached document. The County A::,o «�, _±
Attorney's Office has reviewed the changes, if applicable. .w.:--, 1f.4,,.
9. Initials of attorney verifying that the attached document is the version approved by the
BCC, all changes directed by the BCC have been made, and the document is ready for 1 '‘/
Art-
Chairman's signature
I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.1 , •evised 2.24.05,Revised 11/30/12
Ann P. Jennejohn
16C3
From: Ann P. Jennejohn
Sent: Tuesday, September 16, 2014 2:05 PM
To: Abbott, Alicia
Subject: 9-9-14 Items#16C3 C8
Attachments: #14-6213-4 (Mitchell & Stark).pdf; #14-6213-3 (Douglas N. Higgins).pdf
Hi Alicia,
I've attached signed copies of Item #16C3 & #16C8
from last week's Board Meeting for your records;
RFQ work order #14-6213-4 w/Mitchell & Stark and
RFQ work order#14-6213-3 w/bouglas N. Higgins.
Would you like me to send you paper copies of the two documents also?
I'd be happy to do that, please just let me know when you have a minute.
Thank you!
Ann Jennejohn, Deputy Clerk
Clerk of the Circuit Court
Collier County Board's Minutes & Records Dept.
239-252-8406
239-252-8408 (Fax)
1
RFP#14-6213-4 1 6C 3
WORK ORDER/PURCHASE ORDER
Contract 14-6213 "Underground Utility Contractors"
Contract Expiration Date: July 7, 2016
This Work Order is for General Utility Contracting services for work known as:
Project Name: RFQ#14-62�-4 SCRWTP Reactor Tank 2 Improvements
Project No: 71065.22.1 6/
The work is specified in the proposal dated August 7, 2014 which is attached hereto and made a part
of this Work Order. In accordance with Terms and Conditions of the Agreement referenced above,
Request for Quotation #14-6213-4, this Work Order/Purchase Order is assigned to: Mitchell & Stark ,/
Construction Company, Inc.
Scope of Work: As detailed in the attached proposal and the following:
• Task I: Removal of existing Reactor Tank 2 drive assembly
• Task II: Replacement of the existing rotor/impellor assembly with new equipment
• Task III: Replacement of the existing V-belt drive system with VFD System
• Task IV: Electrical and instrumentation modifications
• Task V: Installation of surge protection at VFD and PLC of Reactors#2 and#3
• Task VI: Installation of aluminum filler plate on Reactor 2 and 3
• Task VII Allowance for other appurtenant and incidental Work
Schedule of Work: Complete work within 210 days from the date of the Notice to Proceed which is
accompanying this Work Order. The Consultant agrees that any Work Order that extends beyond the
expiration date of Agreement # 14-6213 will survive and remain subject to the terms and conditions
of that Agreement until the completion or termination of this Work Order.
Compensation: In accordance with the Agreement referenced above, the County will compensate the
Firm in accordance with following method(s): Negotiated Lump Sum (NLS) ['Lump Sum Plus
Reimbursable Costs (LS+RC) Time & Material (T&M) (established hourly rate — Schedule A) ❑
Cost Plus Fixed Fee (CPFF), (define which method will be used for which tasks) as provided in the
attached proposal.
Task I ''$ 11,500.00 LS
Task II r$ 90,268.00 LS
Task III "$ 103,500.00 LS
Task IV .$ 12,000.00 LS
Task V ''$ 2,000.00 LS
Task VI .$ 3,000.00 LS
Task VII ,,-$ 15,000.00 T&M
TOTAL FE $ 237,268.00 LS & T&M
PREPARED BY: J N\k cAA t On \It 1 \\3\tQv
Alicia Abbott, Project Manager Date
Planning&Project Management Department
Page 1 of 3
•
16C3 3
RFP 414-6213-4
APPROVED BY:
�� liq
Mark J. S ak, P.E., Principal Project Manager Date
Planning& _roject anagement Department
APPROVED BY Al i I, i�`' 43' /3 - II
a dy Le' is, SC'WTP Manager Date
APPROVED BY: m_
'- _ l
Steve Messner, Wa r Dire tor ate
APPROVED BY: t '/ 4 8 HI1
To Chmelik, .E., Director Date
Planning : Project Management Department
APPROVED BY: ..,�, 4 / ' �/y
Joe Belton:, A s Operations Support Director bate
APPROVED BY: Iz` e / > .
Swainson '':71! rocurement Strategist Date
APPROVED BY: F/07
George Yilmaz, Public Utilities Administrator Date
By the signature below, the Firm (including employees, officers and/or agents) certifies, and hereby
discloses, that,to the best of their knowledge and belief, all relevant facts concerning past,present, or
currently planned interest or activity (financial, contractual, organizational, or otherwise) which
relates to the proposed work; and bear on whether the Firm has a potential conflict have been fully
disclosed.
Additionally, the Firm agrees to notify the Procurement Director, in writing within 48 hours of
learning of any actual or potential conflict of interest that arises during the Work Order and/or project
duration.
ACCEPTED BY: Mitchell & Stark Cons ructio Company, Inc.
Name &Title of Authorized Company Officer Date
(Remainder of page intentionally left blank)
1 6C3
RFP#14-6213-4
IN WITNESS WHEREOF,the parties hereto,have each, respectively, by an authorized person or
agent,have executed this Work Order on the date and year first written below.
ATTEST: BOARD OF COUNTY COMMISSIONERS
Dwight E. Brock, Clerk of Courts COLLIER COUNTY, FLORIDA
By: I A.. .)•! r ) I • C. G A
Tom Henning, Chair .I an•
Dated: . �s cAk°1,�,V-1\
(SEAL)Attest as to'Chair'
man
, s Name of Firm: Mitchell& Stark Construction
signature only. Company, Inc.
;Z.--,._.------ By:
first Witness Si nature I
4- ,{„ -.K.„JG(��l{�j- TType/print signature and trtleT
TTyp m7itn--s 11...,feels
Allialr-
Second/"'tness
4v22 .
o '‘-
2.
TType/print witn s nameT
Approved as to d Legality:
Cpr�
� �County Attorney ""
Item# —
Print Name Agenda q4,14.
Date
Date ai2�i. ..
-c'd
1
l epu =J,
Page 3 of 3
1 6C 3
C,orner County
Administratve Services!)Msian
='urthasi
REQUEST FOR QUOTATIONS FOR MULTIPLE PROJECTS UNDER
CONTRACTS#14-6213
"Annual Contract for Underground Utilities & General Contractors"
Date: July 18, 2014
From: Swainson Hall, Procurement Strategist
239-252-8935, Telephone Number
239-252-6334, Fax Number
SwainsonHall a,colliergov.net
To: Prospective Vendors
Subject: RFQ#14-6213-4 SCRWTP Reactor Tank 2 Improvements
As provided in the referenced contract, the Collier County Purchasing Department is soliciting
quotes for the referenced project.
RFQ Due Date: 3:00 PM 8/7/14
10:00 AM 7/24/14
Pre-Quote Meeting SCRWTP 3851 City Gate Drive
Q&A Deadline: 5:00 PM 8/5/14
180 days substantial/30 days final/210
Number of Days to Final Completion: total
Plans and Specs: Yes
Liquidated Damages: $1,062 per day
Payment& Performance Bonds Yes
Direct Material Purchase No
Estimated Value $211,000.00
Your quotation response for this project is due no later than the date and time specified above.We
will not accept any quotation responses later than the noted time and date. If your firm is unable to
respond electronically, your quotation must be received in the office of the Purchasing Department at
the above referenced address no later than the time and date specified. We look forward to your
participation in this request for information/quotation process.
Mitchell &Stark Const. Co., Inc.
Firm's Complete Legal Name
239-597-2165/239-566-7865
Telephone N mb ax Number
Signature
Vice Preside t
Title
Michael P.Westhafer 08/07/2014
Print Name Date
C: Alicia Abbott, Project Manager
RFQ 14-6213-4
1
1 6C3
SOUTH COUNTY REGIONAL WATER TREATMENT PLANT
REACTOR TANKS 2 IMPROVEMENTS
COLLIER COUNTY PROJECT NO. 71065.22.1
14-6213-4 BID SCHEDULE
ITEM DESCRIPTION UNITS QUANTITY per-Unit PRIC Extended
Removal of existing Reactor Tank 2 LS 1 $11,500.00 $11,500.00
drive assembly
Replacement of the existing
2 rotor/impellor assembly with new LS 1 $90,268.00 $90,268.00
equipment furnished by Infilco
Degremont
Replacement of the existing v-belt
3 drive system with a variable LS 1 $103,500.00 $103,500.00
frequency drive(VFD)system
furnished by Infilco Degremont
Electrical and instrumentation
4 modifications required to convert LS 1 $12,000.00 $12,000.00
from the existing v-belt drive system
to a VFD system
Installation of surge protection
5 devices at VFD and PLC of Reactor LS 1 $2,000.00 $2,000.00
Tank#2 and#3
Installation of aluminum filler plate
6 on Reactor 2 and 3 to reduce the LS 2 $1,500.00 $3,000.00
tripping hazard between the existing
metal plate and grating
7 Allowance for other appurtenant and T&M $15,000.00 $15,000.00
incidental Work
TOTAL BID(FIGURES)= $237,268.00
TOTAL BID(WRITTEN)= Two hundred thirty-seven thousand two hundred
sixty-eight dollars and no cents
1 6C3
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