VB MSTU Minutes 12/03/2015 /and erNNO( Oaac& M.S.7.44.
Advisory Committee
3299 East Tamiami Trail Suite 103
AA irri Naples, FL 34112
MINUTES
DECEMBER 3,2015
CALL TO ORDER: by Chairman Arthur called the meeting at 2:00 P.M.
II. ATTENDANCE
Advisory Committee Charles Arthur—Chairman
William Sjostrom—Vice Chair
Mark Weber
Bruce Forman
Staff Harry Sells, Project Manager
Others Raymond Benza—Hole Montes
Gary Gorden—Commercial Land Maintenance
Dale A. Slabaugh—DAS &Associates
Wendy Warren—Juristaff
Future Member Gabriella R. Miyamoto
III. APPROVAL OF AGENDA
Mr. Forman moved to approve the Agenda. Second by Mr. Sjostrom. Carried; 4—0.
IV. APPROVAL OF MINUTES- NOVEMBER 5, 2015
Mr. Sjostrom moved to approve the minutes of the November 5, 2015 Vanderbilt Beach
M.S.T.U. meeting as presented. Second by Mr. Forman. Carried unanimously 4—0.
V. VANDERBILT DRIVE LANDSCAPE DESIGN-GENERAL DISCUSSION-DALE SLABAUGH LA
This item was discussed after Item IX Old Business
Mr. Sells advised the Committee Mr. Slabaugh is under contract with Hole Montes for restoration
for this project and designed the plan for Gulf Shore Drive.
The Committee expressed to Mr. Slabaugh their goal to create a cohesive landscape design for
Vanderbilt Drive.
Mr. Slabaugh advised the Committee of design limitations including County setback requirements,
right of way restrictions and existence of walls and fences constructed by homeowners.
The Committee and Staff will conduct an on site walk of Vanderbilt Drive on January 7,2016
during the monthly meeting to generate ideas for landscaping.
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VI. LANDSCAPE REPORT-GARY GORDEN COMMERCIAL LAND MAINTENANCE
Mr. Gorden, Commercial Land Maintenance,reported on landscape maintenance noting:
• Landscape maintenance is on schedule.
• Fertilizer and mulch will not be applied this season due to construction activity.
Mr. Sells reported on the following landscape maintenance items:
• The M.S.T.U. maintains hedges originally planted by homeowners before the MSTU was
formed. All maintenance is within the County Right of Way and any code conformance
issues will be addressed at construction completion.
• Irrigation repairs are the responsibility of the contractor who caused the damage. Sleeves for
the irrigation lines have been installed under the sidewalk and irrigation malfunctions will be
addressed when the new sidewalks installation is complete.
VII. CONSTRUCTION REPORT-RAY BENZA HOLE MONTES
Mr.Benza reported construction is on schedule noting:
• Boring is 99%complete;the area under the Mangroves and in to the park at the west end of
Vanderbilt Towers remains.
• Cable wire will be pulled and the contractor will remain on standby status pending confirmation
of no breaks or disconnects of the conduit. Work to be complete in one week.
• Danella Utility Construction is installing transformers and switches and will be kept on board
until all conduit on the finger streets is pulled.
• Mastec has pulled cable feeder lines for all streets and installed 65 transformers.
Mr. Sells reported Florida Light and Power is responsible for service activation and is anticipated to
occur prior to July 2016. Power poles will be removed post activation.
VIII. PROJECT MANAGER'S REPORT-HARRY SELLS
A. BUDGET REPORT FOR 12/3/2015
Staff distributed and reviewed the Vanderbilt MSTU budget report on Fund 143, dated
December 3, 2015 and the Adjusted Balance Sheet(Unaudited)dated September 30, 2015.
Mr. Sells reported:
• Ad Valorem Tax collected totals $175,474.
• The actual dollar figure for Line 9, Carry Forward Generated, is $1,120,000,not
$231,000and the variance is not reflected on Line 36,Total Operating Expenses.
• The CWSI contract for cable installation in the amount of$776,000 includes labor and
materials and will be heard by the Board of County Commissioners on December 8,
2015.
• Danella Utility Construction was paid$814,433 leaving a balance due of$417,907.
• Hole Montes is contracted through Phase IV.
• Neubert Construction Purchase Order#4500159826 in the amount of$19,587 for
sidewalk replacement will be closed out now that a new Purchase Order reflecting their
county wide contract is in effect.
• Florida Power and Light equipment is paid for.
• Cash balance as of December 3, 2015 is $3,097,243.
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The Committee discussed contractor payment terms and Mr. Sells reported invoices are paid
thirty days after the County has audited the invoice.
B. GENERAL STATUS OF BURIAL PROJECT
Mr. Sells reported that Phases II and III of the project are scheduled for completion July 2016.
Utility Construction Update
Mr. Sells updated the Committee on construction Phases II and III noting:
• Danella Utility Construction has one more boring to complete in the State Park to finalize
the process. Conduit ends will be connected and vaults and pads installed on Vanderbilt
Drive and Bluebill Avenue.
• MASTEC will commence installation of the FPL network with an estimated completion
date of March 2016. Once the installation is active and stabilized individual owners will
be connected. FPL will not connect customers to the network until the service is
stabilized. Mr. Sells will work with FPL on the conversion and update the Committee on
the time frame.
• CWSI also requires a stable cable network service prior to conversion. Phase I was
scheduled in two phases. Mr. Sells anticipates the same strategy for Phases II and III but
noted conversion will be negotiated.
• Century Link equipment installation will be going out to bid and due in January.
Irrigation and Water Line Connection Project
Mr. Sells updated the status of the irrigation lines installation. The water line and control circuit
on Vanderbilt Drive are being replaced. Water line connection will start at the south end of
Vanderbilt drive. The line has been tested and will be extended as it is within five or six feet of
the individual valves. The original design was one continuous line from Bluebill Avenue down
Vanderbilt Drive. The new design splits the line in half-one line from Willet Avenue north on
Vanderbilt Beach Drive and a second line from Willet south on Vanderbilt Beach Drive. The
two lines will be split in half again with manual shut off valves installed to facilitate the ability to
trace leaks. Empty conduit will be run in to the control valve boxes and wire installed as
necessary.
Mr. Sells will schedule a presentation for an irrigation system replacement proposal for a
future meeting.
IX. OLD BUSINESS
Phase IV Florida Power and Li ht
Mr. Sells reported he is waiting for a second set of preliminary design plans from FPL. On receipt
and approval a Scope of Work proposal the Underground Conversion Agreement will be executed
and presented to the Board of County Commissioners for approval.
Greenway Project Walkway
Lourdes Placid inquired regarding the length of the proposed Greenway walkway.
Mr. Sells noted his understanding the proposed walkway from Immokalee Avenue to Wiggins
Road is extending to Bonita Beach Road; however plans have not been finalized.
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X. NEW BUSINESS
None
XI. MEMBER COMMENT
None
XII. PUBLIC COMMENT
None
There being no further business for the good of the County,the meeting was adjourned by
order of the Chair at 3:10 P.M.
VANDERBILT BEACH MSTU ADVISORY COMMITTEE
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Charles Arthur, Chairman
The minutes approved by the Board/Committee on PS2 u(-12 ,2016,
"as submitted" [X 1 OR "as amended" ( 1.
NEXT MEETING DATE: JANUARY 7,2016 AT 2:00 P.M.
"CLAUSSEN FAMILY CENTER"AT ST.JOHN'S CHURCH
625 111TH AVENUE,NAPLES,FLORIDA
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