RR Beautification MSTU Minutes 01/11/2016 •
TRadio Road Beautification M.S.T.U.
Advisory Committee
3299 East Tamiami Trail Suite 103 Naples Florida 34112
January 11,2016
I. Call to Order
Chairman Lewis called the meeting to order at 3:00 PM.
A quorum was established; three voting members were present.
II. Attendance
Advisory Committee
Dale Lewis - Chairman
Helen Carella (Excused),John Weber, Maria Schoenfelder, (Vacancy)
County Harry Sells—Project Manager, Michelle Arnold, Director
Others Gary Gorden—Commercial Land Maintenance
Wendy Warren—JuriSolutions—Transcriptionist
A quorum of three members was established.
III. Approval of Agenda
Mr. Weber moved to approve the Agenda. Second by Mr. Lewis. Carried unanimously 3-0.
IV. Approval of Minutes—November 11,2015
Mr. Lewis moved to approve the minutes of the November 11, 2015 meeting. Second by Mr. Weber.
Carried unanimously 3- 0.
V. Project Manager Report—Harry Sells
A. Budget Report
Mr. Sells presented the "Radio Road MSTU Fund 158, January 11, 2016" for information
purposes and provided an overview of the budget noting:
• Uncommitted operating expenses FY16 total $21,570.
• General improvement funds of$772,300 do not include uncommitted operating expenses.
• Windham Studios, Inc. budget for Landscape Architectural services of$10,000 is expended
on a specific task basis. Current scope of contract work is for monthly landscape
maintenance reports. Additional services are performed as requested by the Committee.
• Installation of sod on the West side of Devonshire Boulevard from the sidewalk to the curb
(Santa Barbara Blvd. to Radio Road) and the East side of Devonshire Blvd. from Santa
Barbara Blvd. to the first driveway (left) into the Berkshire Commons shopping center,
will be invoiced upon completion of project.
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B. Status of Irrigation System
Mr. Sells provided an update on installation of the new irrigation system. He noted the first
controller installation by the pump station is complete. Two additional controllers will be installed
upon completion of the sod installation on Devonshire Boulevard.
Mr. Sells reported he has not experienced delays in the system which is operated by cell phone
communication. The administrator tracks user and mechanical history and the Program control is
also available to Mr. Kindelan, Commercial Land Maintenance (CLM).
C. Landscape Architect's Report
Effective as of the October 12, 2015 meeting, Mr. Windham's Scope of Work was redefined
eliminating meeting participation and median landscape review for Mr. Kindelan, CLM.
A Maintenance Report with recommendations dated December 8, 2015 was presented for
Committee and Staff review.
Devonshire Blvd.
• Median 6—Remove Lantana plants at Southern end and replaced with Duranta Gold
Mound and replace accident damaged Lantana on the north tip.
Mr. Sells reported the accident damaged Lantana on the north tip has been replaced with
Duranta Gold Mound.
• Median 3 —Trim out dead limbs from Lantana and phase out with Duranta Gold Mound.
Mr. Sells will review request and report findings to the Committee.
• EAST ROW—Fill in bare patches with Asian Jasmine.
Mr. Kindelan previously agreed to plant 450 Asian Jasmine plants on the Commercial
Boulevard side.
Mr. Gorden will verify planting of Asian Jasmine is done.
• Irrigation—CLM should continue to monitor irrigation coverage and report programming
need or malfunctions to Staff.
Staff tested control for sod irrigation and isolation valve has been installed.
• General: monitor the health of the Lantana plants.
Mr. Sells is monitoring the Lantana and will replace with Duranta Gold Mound if
necessary.
Radio Road
The Committee requested the Palm trees from Naples Lumber to Airport Pulling Road be trimmed
and seed pods removed.
Mr. Sells will contact Pam Lulich, request the County authorize the work, and report his
findings to the Mr. Kindelan, CLM.
D. Proposal to Refurbish Median 6
Mr. Sells presented a proposal from Florida Land Maintenance, Inc. (dba Commercial Land
Maintenance)to refurbish Median 6 on Devonshire Boulevard replacing the Lantana on both sides
of the Median with Duranta Gold Mound. The Lantana at the southern tip and missing Junipers
will be replaced in the future.
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Mr. Lewis moved to approve Florida Land Maintenance,Inc., contract number E1105317 dated
January 11, 2016, at a cost of$1,740.00 for plant replacement on Median 6, Devonshire
Boulevard. Second by Mr. Weber. Carried unanimously 3—0.
E. Tree Hit by Car Median 2
Mr. Sells reported an auto hit a tree on Median 2 New Year's Eve and CLM removed it. He noted
he would research police reports and advise the Committee if there is an opportunity to file a claim
for reimbursement.
The Committee tabled a decision to replace the tree pending Mr. Sells police report status
notification.
F. Sod Status
Installation of sod on West side of Devonshire Boulevard from the sidewalk to the curb (Santa
Barbara Blvd. to Radio Road)and the East side of Devonshire Blvd. from Santa Barbara Blvd. to
the first driveway (left) into the Berkshire Commons shopping center, is one-third complete. Mr.
Gorden, CLM,reported delivery of the balance of the sod is scheduled this week.
Mr. Sells reported a van operated by Bay Electric parked and damaged the new sod on the median
and Bay Electric of Collier County, Inc. will reimburse the M.S.T.U.for the replacement cost.
G. Radio Road Lilies
Mr. Sells and Pam Lulich viewed the newly planted Iris's on Radio Road and agreed they should
be replaced. Her staff will develop a landscaping plan.
Mr. Sells will contact Pam Lulich to establish a time frame for replacement of the Iris's and
mulching on Radio Road and report to the Committee.
VI. Landscape Maintenance Report—Gary Gorden Commercial Land Maintenance
Mr. Gorden reported on the following landscape maintenance actions:
Devonshire Blvd.
• Sod installation on the West side of Devonshire Blvd. from the sidewalk to the curb (Santa
Barbara Blvd. to Radio Road) and the East side of Devonshire Blvd. from Santa Barbara Blvd.
to the first driveway(left) into the Berkshire Commons shopping center, is one-third complete.
The remaining sod will be installed by end of week. Mr. Sells and Mr. Gorden noted the sod
is good quality. Installation is within the estimated cost proposal plus 20% over-run
allowance.
• Sod installation area will be treated for weeds as necessary and be treated with a slow release
fertilizer at the discretion of CLM.
• Fertilization of plant material is complete.
• Palm trees and seed pods have been trimmed.
• Sidewalk and curb areas will be edged.
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VII. Commercial Hedge Code Enforcement Update
Mr. Sells recapped the status of the project:
• The Landscape Maintenance agreement was executed by REG8 Berkshire Commons, LLC. on
December 21, 2015 and will be presented to the Board of County Commissioners on January
26, 2016 for approval.
• M.S.T.U. Agreement Contingencies include the following:
1. Planting of new hedges to fill in existing gaps with similar type vegetation of appropriate
size.
2. Repair the drip irrigation system for the Landscaping and the Hedge and reconnect the
system to Berkshire Commons' irrigation system. The work described in items 1 and 2 is
hereinafter collectively referred to as "Work".
3. The M.S.T.0 agrees to make any and all repairs necessary to insure the Work has been
completed correctly and to the satisfaction of REG8 Berkshire Commons, LLC. for a
period not to exceed six months from the date the agreement is fully executed.
Mr. Sells presented a proposal from Florida Land Maintenance, Inc. for relocation and modification of
the irrigation system and installation of a new hedge.
The Committee discussed the proposal and agreed to plant the larger 10 gallon hedge plants.
Mr. Lewis moved to approve Florida Land Maintenance,Inc., contract number E1105081 dated
January 5, 2016, at a cost of$12,705.00 for refurbishment on the East side of Devonshire
Boulevard subject to the Board of County Commissioners approval of the Landscape Maintenance
Agreement between Radio Road M.S.T.U. and REG8 Berkshire Commons,LLC on January 26,
2016. Second by Ms. Schoenfelder. Carried unanimously 3- 0.
VIII. Old Business
A. Millage Rate and Direction of MSTU
Direction of MSTU
Mr. Sells presented two five year plan scenarios for the Radio Road M.S.T.U. budget for the
Committee's review as follows:
• As of January 11, 2016 General Improvement Funds total $772,300. Current operating
expenses are approximately $200,000 annually.
• Scenario I proposes reducing the millage rate from .3 to .15 reducing FY21 income annually
to $156,900. FY21 projected carry over is $493,400 and operating expenses are estimated at
$154,700 leaving a Capital Outlay balance of$447,525.
• Scenario II proposes reducing the millage rate from .3 to .1 reducing FY21 income annually
to $105,300. FY21 projected carry over is $270,840 and operating expenses are estimated at
$158,700 leaving a Capital Outlay balance of$169,275.
Ms. Arnold and Mr. Sells recommended budget Scenario II to the Committee reducing the
millage rate to .1 noting income should increase as taxable value on property increases and
reserves are sufficient to protect against unanticipated expenditures.
A millage rate reduction has to be approved by the Board of County Commissioners.
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Mr. Lewis motioned to accept Budget Scenario II reducing the Millage Rate to.1 effective Fiscal
Year 2017 with the understanding it can be modified at a future date. Second by Mr. Weber.
Carried unanimously 3-0.
Ms.Arnold and Mr. Sells will prepare a budget based on Scenario IIfor the Committee's discussion
and review at a future meeting.
IX. New Business
None
X. Public Comment/Committee Member Comment
Ms. Schoenfelder expressed concern regarding automobile parking on medians and lawns,
particularly during Halloween, and potential damage to the turf.
Ms. Arnold reported it is not an M.S.T.U. issue and suggested inviting a representative of the Collier
County Sherriff's Office to a meeting to discuss options available to the community.
XI. Adjournment
There being no further business to come before the Committee, the meeting was adjourned by the
Chair at 4:00 P.M.
NEXT MEETING: FEB 8,2016-3:00 PM
Berkshire Lakes Master Association Clubhouse
495 Belville Boulevard, Naples, FL 34105
RADIO ROAD MSTU ADVISORY COMMITTEE
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NC (i- t -41) - ot.,,,,,„...,,
Dale Lewis, Chairman
The Minutes were approved by the Committee on FA-AO/Lig OP F t 2016, as presented x , or
as amended .
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