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Radio Road Beautification MSTU Minutes 11/09/2015 i 40 NI, Radio Road Beautification M.S.T.U. Advisory Committee 3299 East Tamiami Trail Suite 103 Naples Florida 34112 November 9,2015 I. Call to Order Chairman Lewis called the meeting to order at 3:05 PM. A quorum was established; four voting members were present. II. Attendance Advisory Committee Dale Lewis - Chairman Helen Carella,John Weber,Maria Schoenfelder, (Vacancy) County Harry Sells—Project Manager Others Robert Kindelan—Commercial Land Maintenance Wendy Warren—JuriSolutions—Transcriptionist A quorum of four members was established. III. Approval of Agenda Mr. Weber moved to approve the Agenda. Second by Mr. Lewis. Carried unanimously 4- 0. IV. Approval of Minutes—September 14,2015 Mr. Lewis moved to approve the minutes of the September 14, 2015 meeting. Second by Mr. Weber. Carried unanimously 4—0. V. Project Manager Report A. Budget Report Mr. Sells presented the"Radio Road MSTU Fund 158, November 9, 2015" for information purposes and provided an overview of the budget noting: • Estimated cash FY16 is $971,284. • Commitments total of$125,361 do not include a purchase order of$6,400 for landscape irrigation controllers. Controller material delivery estimate is two weeks. • FY 16 expenditures to date are $2,116. • Reserve funds are adequate at this time. B. Status of Irrigation System Mr. Sells provided an update on the new irrigation system for information purposes. He noted the first controller installation will be by the pump station. Two additional controllers will be installed upon confirmation the pump station controller is functioning correctly. 1 Mr. Sells will utilize Hydropoint's web based training program to educate himself on operation of the system including cell phone communication application. The training program is also available to Mr. Kindelan,Commercial Land Maintenance(CLM). Mr. Sells will instruct Commercial Land Maintenance Staff on system operation. Mr. Sells reported a failure occurred with the controller on the solar panel. Mr. Kindelan replaced under warranty two failed clocks. D. Landscape Architect's Report Effective as of the October 12, 2015 meeting, Mr. Windham's Scope of Work was redefined eliminating meeting participation and median landscape review with Mr. Kindelan,CLM. A Maintenance Report with recommendations dated November 6, 2015 was presented for Committee and Staff review. Devonshire Blvd. • Median 6—A purchase order has been created for replacement of Lantana plants with Duranta Gold Mound. • Median 1 —CLM is in the process of removing Centipede Grass from Asian Jasmine. • EAST ROW—Weeds are being removed. • Irrigation—The Hunter irrigation controllers have been replaced (under warranty). • Staff has ordered independent controllers for Devonshire; on receipt installation will be scheduled. • CLM will trim Sabal Palms and remove Montgomery Palm seed pods. Radio Road The Committee requested Staff submit Mr. Windham's Maintenance Report for Radio Road to Pam Lulich. The Committee noted their disappointment with the Iris's planted by the County on Radio Road and requested they be replaced with a mature, alternate species. The Committee discussed planting alternatives for the medians and Mr. Kindelan suggested Gold Mound be planted and the existing Iris's be relocated to another area. Mr. Kindelan will provide a price quote for replacement of the Iris's with Gold Mound. Mr. Sells will notify Pam Lulich of the Committee's decision and request the County replace the Iris's with a different species of plant. He will report his findings back to the Committee. Mr. Lewis moved to approve replacement of the Iris plants on Radio Road with Gold Mound if Collier County is not agreeable to fund the project at a cost Not-To-Exceed$5,000.00 plus up to 10% additional cost if necessary. Second by Ms. Carella. Carried unanimously 4—0. VI. Landscape Maintenance Report—Robert Kindelan Commercial Land Maintenance Mr. Kindelan reported on the following landscape maintenance actions: Devonshire Blvd. • The Asian Jasmine on the West side of Devonshire Blvd. from the sidewalk to the curb(Santa Barbara Blvd.to Radio Road) and the East side of Devonshire Blvd. from Santa Barbara Blvd. to the first driveway(left) into the Berkshire Commons shopping center, has been mowed and treated with multiple applications of herbicide. 2 • Irrigation nozzles have been adjusted and Mr. Kindelan will confer with Mr. Sells on isolation valve placement. • The Asian Jasmine area will be replaced with sod. • A second battery for the solar irrigation controller on the west side of Devonshire Blvd. will be installed this week. • Torpedo grass in the Asian Jasmine on the Commercial side is responding to herbicide treatments. • Dying plants in the median by Publix will be monitored. • The Committee can select the color of mulch to be placed in the landscaped areas. Radio Road • Trimming is 80%complete and weeds are under control. • Dying Grass: The water supply was terminated at the County's irrigation pump station stressing the grass. The County is aware of the issue and Mr. Sells noted the new irrigation controllers will detect water failure. • County wide mulch services are out to bid. Mr. Sells will contact Pam Lulich regarding irrigation issues and the date for mulch application and forward information to the Committee. VII. Commercial Hedge Code Enforcement UPDATE Mr. Sells recapped the status of the project: • The Landscape Maintenance agreement was modified by attorneys for REG 8 Berkshire Commons, LLC. and returned to the County Attorney for review. • The agreement will be presented to the Board of County Commissioners in January 2016 for consideration. • With BCC approval, Staff will provide a price quote and request permission to proceed with transferring the irrigation lines to REG 8 Berkshire Commons, LLC. and replacing the hedge plants as required under the agreement. • Responsibility will be transferred from the M.S.T.U. to REG 8 Berkshire Commons,LLC. six months from the date the agreement is fully executed. VIII. Old Business A. Millage Rate and Direction of MSTU Direction of MSTU Mr. Sells suggested the Committee strategize the direction they would like to pursue on their status by April/May 2016. • The Committee requested Mr. Sells prepare a one year maintenance cost projection for Radio Road M.S.T.U. • The Committee requested a millage rate reduction be considered by the BCC. The Committee requested Mr. Sells to: 1. Develop a plan with financial and operational options available to the Committee for the January 2016 meeting. 3 2. Assist the committee in formulating a policy plan and structure for a recommendation to the Board of County Commissioners. IX. Public Comment/Committee Member Comment None X. Adjournment There being no further business to come before the Committee, the meeting was adjourned by the Chair at 4:00 P.M. NEXT MEETING: JAN 11,2016—3:00 PM Berkshire Lakes Master Association Clubhouse 495 Belville Boulevard,Naples, FL 34105 RADIO ROAD MSTU ADVISORY COMMITTEE fk-ttui Dale Lewis, Chairman The Minutes were approved by the Committee on :541.J t 29 i t i zottg, , as presented j{' , or as amended 4